2020 Accredited Vocational Program Catalog - Academy of ...

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2020 Accredited Vocational Program Catalog - Academy of ...

Accredited Vocational Program Catalog
2020 Accredited Vocational Program Catalog - Academy of ...
Academy of Aviation Headquarters are located at:
         7150 Republic Airport, Suite 101
         Farmingdale, New York, 11735

         (631) 777-7772

         Volume 2020-2
         Published: September, 2020

                                           Licensed by the State of New York

Academy of Aviation                                                            Page 2
2020 Accredited Vocational Program Catalog - Academy of ...
High Flight
       By John Gillespie Magee, Jr.

       “Oh! I have slipped the surly bonds of Earth
       And danced the skies on laughter-silvered wings;
       Sunward I’ve climbed, and joined the tumbling mirth
       of sun-split clouds, — and done a hundred things
       You have not dreamed of — wheeled and soared and swung
       High in the sunlit silence. Hov’ring there,
       I’ve chased the shouting wind along, and flung
       My eager craft through footless halls of air...

       Up, up the long, delirious, burning blue
       I’ve topped the wind-swept heights with easy grace.
       Where never lark, or even eagle flew —
       And, while with silent, lifting mind I’ve trod
       The high untrespassed sanctity of space,
       - Put out my hand, and touched the face of God.”

2020 Accredited Vocational Program Catalog                      Page 3
2020 Accredited Vocational Program Catalog - Academy of ...
History                                                          5
       Mission Statement                                                6
       Facilities and Equipment                                         6
       School Services                                                  6
       School Staff                                                     7

                                                                             TABLE OF CONTENTS
       Admissions and Enrollment                                        7
       Registrar                                                        7
       Bursar                                                           7
       School Instructors                                               7
       Flight Instructors                                               7
       Admissions                                                       8
       Admissions Process                                               8
       Apply                                                            8
       Meet with an Admissions Agent                                    8
       Pay your Tuition                                                 8
       Schedule and Fly                                                 8
       Financial Information                                            8
       Student Account                                                  8
       Tuition and Fees                                                 9
       Bursar Procedures                                                10
       Financing                                                        10
       Payment Plans and Deferments                                     10
       Delinquent Accounts                                              10
       Refunds                                                          11
       Procedure for Obtaining a Refund                                 11
       Transfer Credit                                                  12
       Foreign Conversions                                              12
       Veterans                                                         12
       Accredited Career Courses                                        14
       Accredited Commercial Single Engine Instructor Course (ACOMSI)   14
       Accredited Commercial Multi-Engine Instructor Course (ACOMMI)    14
       Policies                                                         15
       Attendance                                                       15
       Make-up Work                                                     15
       Student Code of Conduct                                          16
       Sanctions and Termination                                        16
       Leave of Absence Policy                                          16
       Graduation Requirements                                          17
       Definition of Clock Hour                                         17
       Grading and Assessment                                           18
       Satisfactory Academic Progress                                   18
       Student Support Services                                         21
       International Student Support                                    21
       Student Life                                                     21
       Career Development                                               21
       Housing                                                          22
       Transportation                                                   22
       Medical and Family Services                                      23
       Academic Development                                             23
       Tutoring                                                         23
       Testing                                                          23
       Engagement                                                       23
       Retention                                                        24
       Arrival/Departure Services                                       24
       Employment Assistance                                            24
       Academic Calendar                                                24
       Scheduling Guidelines                                            25
       Aircraft Extensions                                              25
       Ground Lessons                                                   24
       Cancellation Policy                                              24
       No-Show Policy                                                   25
       Airport and Campus Security                                      25
       Flight Operations                                                25
       Student Pilots                                                   27
       General Policies                                                 27
       Student Check-in Policy                                          27
       Right to Refuse Services                                         27
       Complaint Policy                                                 27
       Grievance Procedure                                              28
       Disclaimer                                                       28

Academy of Aviation                                                                              Page 4
2020 Accredited Vocational Program Catalog - Academy of ...
       Founded in 1998, the Academy of Aviation is the result of the founder’s innovation, quality and personal attention
       to his students’ needs. As a freelance instructor, 12-hour days were the norm. Picking up students who
       couldn’t get to the airport and driving them home again after the lesson was standard operating procedure. His
       drive to be in the air not only helped him accrue impressive flight times, but it helped ignite passion in others,
       keep the passion alive, and give those with limitations the opportunity to fuel their own passion.

       Demand quickly outgrew supply, and the freelance business model was left in favor of shaping an entire school
       around the principles of a single passionate instructor. Having more instructors meant more students could
       realize their dreams. Growing the flight school while maintaining his core values required unorthodox methods.
       Sacrifices and setbacks mark our history alongside our victories.

       In 2009, the Academy sought and earned FAA certification under the Part 141 regulations for flight training. This
       certification has allowed the Academy to expand into additional markets, earn approval from the New York State
       Department of Veteran Affairs, attract new students, and highlight the dedication to quality we have always
       used as our baseline.

       In 2016, the Academy of Aviation was named an Accredited school by the Accrediting Commission of Career
       Schools and Colleges, further illustrating our commitment to student success and further empowering the
       Academy to develop programs that will assist future aviators to fulfill their dreams.

       Our desire to grow the pilot community continues to drive us; seeking new ways to attract those who have the
       dream, and give it wings.

2020 Accredited Vocational Program Catalog                                                                             Page 5
2020 Accredited Vocational Program Catalog - Academy of ...
Mission Statement
       The Academy of Aviation was founded on the simple principle that flying should be safe, fun and
       rewarding. Simultaneously, we are keenly aware of the industry beyond our walls. We strive to
       make available an environment for individual success, thereby helping to ensure the long-term
       success of the aviation industry.

       Facilities and Equipment
       Based out of Republic Airport on Long Island NY, the Academy of Aviation is designed from
       the ground up to provide students with an immersive aviation environment that will build the
       foundations and skill required to succeed in an aviation related career.
       Republic Airport is a fantastic training airport with two hard surfaced runways up to 6800’, an FAA
       staffed control tower, and precision instrument approaches. Surrounding the airport is a multitude
       of air spaces and geographies that will allow students to explore their future while being guided by
       one of our FAA Certified Flight Instructors.
       A continually staffed Operations Desk utilizing a state-of-the-art online scheduling program to
       coordinate tens of thousands of flight hours and associated services is located in the main office to
       assist students. Also located in the main office are scheduling and flight planning spaces, academic
       advisement areas, our 20’X30’ lecture classroom, simulator rooms, and written examination room.
       The office is designed to present students with a working flight operations experience.
       Our flight line allows for one-on-one training for all students during labs, and includes primary
       trainers ranging from two-seat basic trainers, to advanced flight decks, complex aircraft and multi-
       engine aircraft; all meticulously maintained by our in-house mechanics and flight line staff. Our
       fleet is comprehensive to allow for all levels of flight training up to Multi-Engine instructor.

       School Services
       The Academy of Aviation Operations Desk is staffed 7 days a week from 6 A.M. to 7:30 P.M. to
       handle all student needs. Our operations desk is the point of contact for scheduling, registrar
       functions, bursar functions and general inquiries. Communication with specialist departments such
       as maintenance or FAA testing are managed through the operations desk to ensure proper flow of
       information and documentation of requests.

       The Academy of Aviation Operations Desk is a great point of contact for any services that you
       require as a student, including assistance with services not directly provided by the Academy of
       Aviation, such as assistance with finding repair for your vehicle.

Academy of Aviation                                                                                            Page 6
2020 Accredited Vocational Program Catalog - Academy of ...
School Staff                          School Instructors
       School Director:                      All Academy of Aviation instructors possess at least the
       Frank D’Elia                          following qualifications issued by the FAA:
       BPSS Licensed School Director
       frank@aoa.edu                         • Private Pilot Certificate
                                             • Instrument Rating
       (914) 461-2249
                                             • Commercial Pilot Certificate
       Admissions and Enrollment:            • Flight Instructor Certificate
       Bianca Baldwin                        • Part 141 Approved Instructors
       BPSS Licensed Agent
                                             Advanced instructors also hold:
       (914) 595-6888                        • Certified Flight Instructor - Instrument
       Registrar:                            • Certified Multi-Engine Instructor
       Richard Czarniecki                    Marina Dimitrova, Chief Instructor
       Rick.czar@aoa.edu                     Marina@aoa.edu
       (631) 777-7772                        (631) 777-7772
       Bursar:                               Justin Czyzewski, Assistant Chief Instructor
       Juliana Tzenova                       Justin.czyzewski@aoa.edu
       juliana@aoa.edu                       (631) 777-7772
       (631) 768-3383
                                             Check Airmen and Flight Instructors:
                                             A complete list of our Flight Instructors and Check Airmen,
                                             including their qualifications, can be found in the Academy of
                                             Aviation’s Catalog Addendum.
                                             A copy of the current addendum is available any time on
                                             campus as well as on our website at:

2020 Accredited Vocational Program Catalog                                                                    Page 7
2020 Accredited Vocational Program Catalog - Academy of ...
       All Accredited Career Program Candidates must apply for admissions through the Admissions and
       Enrollment process. The process can be initiated on our website, by contacting the office directly, or at one
       of our public event appearances.
       Applicants must meet the minimum requirements:
       • Be at least 16 years old
       • Have a high school diploma or equivalent
       • Be able to read, speak, and write fluent English
       • Pass an FAA medical examination
       • Be a US Citizen or have clearance from the TSA under the Alien Flight Student Program

       Admissions Process
       Apply online at www.aoa.edu, call (631) 777-7772, or stop in to our office and speak with an Admissions
       Officer. There are no admissions deadlines.

       Flight records for any prior flight training that you are seeking credit for, or copies of completed certificates
       or written exams must be furnished for placement into a program.

       Meet with an Admissions Agent
       Meet with a training adviser to determine which course best suits your goals, make adjustments for prior
       experience, and pick the aircraft you will train in.

       The Admissions Agent will verify that you meet the requirements for the identified program and review
       payment options.

       The final step in the process is to sign an enrollment agreement with a BPSS licensed Agent. Before you
       sign the agreement, you will receive a copy of the Student Catalog and Disclosure Information.

       Pay your Tuition
       Your training adviser will advise you of the required payments based on the selections you chose.

       Schedule and Fly
       Meet your Mentor instructor, reserve your spots on the flight line, and receive your ground training material.

       Financial Information
       Student Account
       At the time of enrollment, an individual student account is established for each student and managed by
       the Bursar. The account remains open until graduation or separation from the Academy. The primary use
       of this account is to manage training charges and credits. Accounts that show a credit balance are eligible
       for flight and other training activities. Accounts that show a negative balance are ineligible for flight or
       other training activities.
       Student will receive email notification of any debits or credits applied to their account. This notification
       will outline the details of the transaction as well as the current ending balance. Students may request a
       printed summary of their account from the Operations Desk.

       Tuition and Fees
       The Tuition and Fees for the programs are as follows:

Academy of Aviation                                                                                                        Page 8
2020 Accredited Vocational Program Catalog - Academy of ...
*If the student can provide proof of having completed a medical exam within 6 months of enrollment, having
       completed any of the written exams or practical exams, these fees may be reduced or waived. Verification
       must be provided prior to enrollment.

       Charges resulting from a failure or discontinuance of a written or practical exam are the responsibility of
       the student. The FAA Medical Exam is not included in any Student Program.
       Any TSA requirements for international students and additional services or supplies are billed
       independent of tuition. Finance charges are applied to all past due balances. “No Show” fees apply for
       non-canceled lessons or flights.

2020 Accredited Vocational Program Catalog                                                                           Page 9
Bursar Procedures
       The Academy of Aviation accepts cash, checks, wire transfers, ECH transfers, and Domestic Visa/
       MasterCard Credit and Debit cards.
       Payments made by mail should be addressed to our Bursar and should be timed to arrive before the
       payment deadline:
       Academy of Aviation
       Attn: Bursar Office
       7150 Republic Airport, Suite 101
       Farmingdale NY 11735
       Payments can also be made at the school by appointment with the admissions staff or dispatch staff.

       Financing information for new enrollees can be obtained through the Office of Admissions and Enrollment.
       Financing options for currently enrolled students can be discussed with the School Director.
       If a student is experiencing financial hardship or is unable to make tuition payments, the Bursar can provide
       counseling and guidance on alternatives designed to prevent students from withdrawal.

       Payment Plans and Deferments
       Accredited Vocational Career Programs follow a tuition schedule allowing for no more than three payments.
       Any student whose tuition and fees are paid by third parties, (U.S. Government, Trust Accounts, Sponsor,
       etc.) is considered a sponsored student. Formal arrangements for sponsor payments should be made with
       the Admissions Office.
       Veteran’s Affairs benefits must be arranged with the Admissions Office.

       Delinquent Accounts
       When a student’s account is delinquent, enrollment for his/her program may be suspended or terminated
       and registration for any subsequent packages or programs may be denied.
       Suspension or termination from any package or program does not relieve the student of the obligation to
       pay any outstanding debts.
       Sums remaining unpaid will be subject to interest at the maximum rate allowed by law. Students whose
       accounts require collection actions will be subject to the costs of collection as outlined in the student
       enrollment agreement.

Academy of Aviation                                                                                                    Page 10

       A. A student who cancels within 7 days of signing the enrollment agreement but before instruction begins
       receives all monies returned.

       B. Thereafter, a student will be liable for
               1. the non-refundable registration fee plus
               2. the cost of any textbooks or supplies accepted plus
               3. tuition liability as of the student’s last date of physical attendance. Tuition liability is divided by the
                  number of quarters in the program. Total tuition liability is limited to the quarter during which the
                  student withdrew or was terminated, and any previous quarters completed.

                   If termination occurs                 School                Student
                   A. First Quarter                      May Keep              May Keep
                   Prior to or during the first week     0%                    100%
                   During the second week                25%                   75%
                   During the third week                 50%                   50%
                   During the fourth week                75%                   25%
                   After the fourth week                 100%                  0%

                    B. Subsequent Quarters

                   During the first week                 25%                   75%
                   During the second week                50%                   50%
                   During the third week                 75%                   25%
                   During the fourth week                100%                  0%

       Procedure for Obtaining a Refund
       Students at Academy of Aviation can voluntarily withdraw from the program at any time by making a
       request, preferably in writing, to the Director. The request should include the student’s name, current
       contact information (if different from the contact information on the Enrollment Agreement), the date of
       withdrawal, and a brief explanation for the request.

       Once a request is received, a refund calculation will be completed according to the refund policy of the
       program in which the student was enrolled. Any refund amount owed the student will be mailed to the
       student at the address on the Enrollment Agreement. If the student wants the refund amount returned to
       another location, he or she must indicate the new address in the withdrawal request.

       All students requesting a refund will be provided with a copy of the refund calculation form showing
       the refund amount owed to the student or that no refund is due. Any monies due to the student will be
       returned within 45 days of the receipt of the refund request.

       Please note: The failure of a student to notify the director in writing of withdrawal may delay refund of
       tuition due pursuant to Section 5002(3) of the Education Law, but in no case will this exceed 90 days.

2020 Accredited Vocational Program Catalog                                                                                      Page 11
Transfer Credit
       Academy of Aviation grants credit for previous training based on the results of a flight and ground
       evaluation with one of our Check pilots. For applicants planning to enroll in one of our Part 141 courses and
       whose previous training is Part 141 based, Academy of Aviation can give credit up to 50% of the ground and
       flight requirements of the course. If an applicant is planning to enroll in one of our Part 141 courses, and
       his/her previous training is Part 61 based, Academy of Aviation can give credit up to 25% of the flight and
       ground requirements.
       However, if an applicant plans to continue training under Part 61, then the credit will be at the discretion of
       the Chief Flight Instructor after the flight evaluation with Academy of Aviation.
       Students seeking to move into a vocational program from an Academy of Aviation non-vocational
       program may do so provided they satisfy the admissions requirements. Previous work will be reviewed for
       applicability in the Vocational program and provided in writing to the student. Any previous flights, lessons,
       labs, or tests that are required to be redone will be at the student’s sole expense.
       College Credit – Disclaimer Statement: Licensed private career schools offer curricula measured in clock
       hours, not credit hours. Certificates of completion, i.e., school certificates, are issued to students who
       meet clock hour requirements. The granting of any college credit to students who participated in and/
       or completed a program at a licensed private career school is solely at the discretion of the institution of
       higher education that the student may opt to subsequently attend.

       Foreign Conversions
       The Federal Aviation Administration allows for the issuance of US licenses on the basis of an equivalent
       foreign based license. However, pilots are required to take the appropriate knowledge test and practical
       flight test for each rating above a Private Pilot’s license. At a minimum, pilots will need three hours of
       flight instruction prior to taking the practical test. Most students require 5-7 hours of flight instruction plus
       several hours of ground instruction to familiarize themselves with procedures, maneuvers, and
       US regulations.

       If you are a Veteran seeking to use your Veteran’s Benefits, you must already possess a minimum of a
       Private Pilot Certificate and a current first class medical certificate. Additionally, you can only enroll in
       a Part 141 approved course. Finally, you must receive a minimum of 20 hours of flight training and a
       proportionate amount of ground instruction for every 90 days of enrollment.

Academy of Aviation                                                                                                        Page 12
2020 Accredited Vocational Program Catalog   Page 13
Accredited Career Courses
       Academy of Aviation Career Courses have been developed to provide graduates with the FAA required
       and industry recommended training for the attainment of licenses and ratings. However, our programs go
       beyond the minimum requirements to develop successful students and graduate successful pilots. All
       Instructor courses were developed to provide newly certificated commercial pilots an opportunity to build
       experience as a flight instructor while working towards the 1500 hours required by most major airlines; this
       means you are getting a plan for success, not just licenses.
       Career courses are individual courses with a one-on-one relationship between the student and instructional
       staff for all core course material. Review sessions, remedial work or special events may be conducted in a
       class setting provided students in the same cohort can be scheduled to benefit from the event, and are not
       to exceed 12 students.

       Accredited Commercial Single Engine Instructor Course
       This 10 month, Certificate Awarding, individual course will prepare students to satisfy the FAA written,
       oral, and practical exam requirements for the Private Pilot’s License, Instrument Rating, Single Engine
       Commercial Pilot’s License, Certified Flight Instructor Airplane, and Certified Flight Instructor Instrument.
       This program qualifies graduates for an entry level commercial pilot position by providing the required 250
       hours of flight training, including instructional, solo and time building flights as well as simulator time and
       computer based ground training courses. Furthermore, this program provides immediate opportunities for
       employment as a Certified Flight Instructor. This program should never exceed 15 Months.

       Accredited Commercial Multi-Engine Instructor Course
       This 12 month, Certificate Awarding, individual course will prepare students to satisfy the FAA written,
       oral, and practical exam requirements for the Private Pilot’s License, Instrument Rating, Single Engine
       Commercial Pilot’s License, Multi-Engine Commercial License, Certified Flight Instructor Airplane,
       Certified Flight Instructor Instrument, and Multi-Engine Instructor. This program qualifies graduates for
       an entry level commercial pilot position by providing the required 250 hours of flight training, including
       instructional, solo and time building flights as well as simulator time and computer based ground training
       courses. Furthermore, this program provides immediate opportunities for employment as a Certified Flight
       Instructor. This program should never exceed 18 Months.

       Students interested in avocational programs may request the avocational course catalog from the
       Admissions and Enrollment Department.

Academy of Aviation                                                                                                      Page 14
       For both the ACOMMI and ACOMSI programs, the online theory modules can be at the student’s
       discretion, however ground labs must be completed before you will be permitted to fly the
       associated flight. Attendance is recorded through the Learning Management System (LMS). The
       LMS tracks when students login, access and complete a module, enabling Academy of Aviation
       to ensure that students are completing all required modules and program clock hours. Instructors
       review all completed modules.
       Students are required to schedule flight hours at least 4 times per week. In order to schedule
       flying time, the prerequisite online theory modules must have been successfully attended and
       completed with an outcome of PASS. Students who have not successfully completed the online
       theory prior to a scheduled flight are considered to be absent for that flight.
       Students are expected to arrive for scheduled flights at least 15 minutes prior to start time.
       Students arriving more than 5 minutes late for a scheduled flight are considered absent and not
       permitted to fly.
       After the third tardy for scheduled flight, simulator or ground lesson hours, students will be billed
       $100 for missing a scheduled show time, or 50% of the reserved resources for flight time for being
       absent without notice.
       Students who are absent from three (3) consecutive scheduled flights, without an approved leave
       of absence, must provide a doctor’s note or written explanation of the absences, and attend an
       attendance advising session.
       On a student’s fourth, fifth, and/or sixth absence, the school will contact him/her to review the
       attendance policy and the consequences for falling below the 80% attendance requirements. On
       a student’s seventh, eighth, and/or ninth absence, the school will contact the student and set up a
       meeting with the Director or an instructor for attendance advising.
       Students who are absent ten (10) times, without an approved leave of absence and without
       notifying the school, will be considered to have dropped. The school will contact the student by
       telephone and in writing and formally advise the student of this status. A refund calculation will be
       completed and any monies due to the student will be returned within 45 days.
       Make-up Work
       Students who require make-up work may schedule hours by contacting the Operations desk and
       requesting “remedial” flights be scheduled.
       Remedial Flights are scheduled during “Off-Peak” hours or on weekends.
       Academy of Aviation accredited programs are designed to enable students to complete FAA
       required flight hours within the scheduled program hours. Should additional flight hours be
       required, students will be billed at the current hourly flight rate, unless a student enters into a block
       rate agreement.

2020 Accredited Vocational Program Catalog                                                                         Page 15
Student Code of Conduct
       Academy of Aviation students are expected to abide by the student code of conduct, which is intended to
       promote a culture of mutual respect, open communication, and a safe environment conducive
       to learning.
       Unacceptable conduct or attitude has consequences up to and including dismissal. Students found to be in
       violation of the code of conduct expectations are subject to the disciplinary sanctions, up to and including
       termination. Violations include:
       1. Abusive/Threatening Behavior
       2. Computer Security Violations
       3. Disorderly Conduct/Assault/Sexual Harassment
       4. Theft
       5. Unauthorized Entry or Use
       6. Weapons Possession
       7. Criminal Violation
       8. Violation of procedures, regulations, and guidelines
       9. Academic dishonesty or unethical behavior
       10. Drug or Alcohol use or possession on campus and/or attending class under the influence
       Sanctions and Termination
       Disciplinary sanctions may be imposed for violations of acceptable Student Conduct. All disciplinary
       sanctions are noted in the student’s non-academic student record and may be kept indefinitely, including
       those of suspended or dismissed students.
       1. Warning: A disciplinary warning is a verbal or written notice given to a student whose behavior is in
       violation of Academy policy.
       2. Probation: Conduct Probation is an intermediate sanction imposed for a specific period. The probationary
       period allows a student to demonstrate acceptable behavior in order to continue enrollment at the
       Academy. Guidelines for a student’s behavior may be included as conditions of the probation. If an offense is
       committed during the probation period, actions may be instituted that result in suspension or dismissal.
       3. Suspension: Suspension is an involuntary separation of the student from the Academy for a specific
       period. Readmission to the Academy may be granted after the suspension period and/or conditions have
       been satisfactorily met.
       4. Dismissal: Dismissal is the involuntary and permanent separation of the student from the Academy.
       Certain violations, such as drug or alcohol use or possession, weapons possession or assault on another
       student, staff, or faculty member, lead to immediate dismissal.
       Leave of Absence Policy
       There may be legitimate reasons such as an extended illness, an extended illness or death of a close family
       member, or military service, in which a student needs an interruption in his/her flight training program. In
       such cases due to specified and approved reasons, the student may request a leave of absence. The leave
       of absence is considered a temporary break in a student’s attendance during which s/he is considered to
       be continuously enrolled. In order to obtain a leave of absence, the following policy must be adhered to
       prior to the approval of the leave:
       • The leave-of-absence is limited to 180 calendar days in any 12-month period or ½ of the total program
       clock hours converted into days, whichever is shorter. Multiple leaves of absence may be permitted
       provided the total combined time frame of the leaves does not exceed this limit.
       • The leave of absence must be requested in writing in advance of the start date of the leave unless
       circumstances prevent the student from doing so. If the student does not request a leave of absence within
       a time frame consistent with the Academy’s published attendance policy, the student will be withdrawn.
       • The student must sign and date the Leave-of-Absence Request Form and specify a reason for the leave
       with supporting documentation, so that the institution may have a reasonable expectation of the student’s
       return within the time frame of the leave of absence as requested. The request must specify the specific
       date of return following the leave.
      . of Aviation                                                                                                Page 16
• The leave-of-absence request must be approved and signed by the Academy Vice President.
       • Academy of Aviation will not assess the student any additional institutional charges as a result of the leave
       of absence.
       • A student granted a leave of absence that meets these established criteria is not considered to have
       • Failure to return from an approved leave of absence on the exact return date as shown on the leave-of-
       absence written request will result in termination from the program of study.
       • The withdrawal date for students not returning from a leave of absence for purposes of refund calculation
       is the student’s last day of attendance.
        Documentation of requests for leaves of absence will be maintained in the student file and monitored by
       the institution to ensure that the student returns by the scheduled end of the leave or terminated from the
       institution should the student not return on schedule.

       Graduation Requirements
       The performance requirements for graduation are categorized in two categories: practical and knowledge.
       Knowledge: Students must score 70% or above on all the knowledge exams.

       Practical: Success of the practical exam is based on the FAA practical test standards publication, available
       on the FAA website at http://www.faa.gov/training_testing/testing/test_standards/

       Additionally, students must complete all required flights, and satisfy all financial obligations to the school.

       Definition of Clock Hour
       Clock hours as defined for flight lessons is based on the “Hobbs” meter for the equipment. Hobbs meter
       time begins upon engine ignition of the equipment and continues until the engine ignition is cut off. This is
       true for aircraft and simulators.

       Clock hours as defined for individual ground lessons are measured by the tenth of the hour as calculated
       by the instructor.

       Clock hours as defined for the Computer Based Training or online courses is defined as the length of time
       required to watch the lessons in their entirety. Time required to select a lesson, review the materials, and
       print lesson reports are not included in the hours accumulated for the course. Any time spent watching a
       lesson again is not reflected as a clock hour for the purposes of satisfying training requirements.


2020 Accredited Vocational Program Catalog                                                                               Page 17
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Student Support Services
       Our slogan is, “You have the dream, We give it wings”. There is more to that slogan than just flight training,
       and we aim to make good on that statement in many ways.
       The Academy of Aviation understands and takes seriously the challenges and stresses of flight training,
       and particularly so as a career goal. Students will be faced with challenges that will often seem
       insurmountable. These moments will cause students to question their abilities, their career choices and
       their training.
       While all student pilots have faced these challenges, we aim to focus these experiences in a positive and
       productive way. To better facilitate this goal, the Academy of Aviation has made available to students
       certain services that will assist them in not only their flight training and career development, but also in
       some ancillary functions that were not screened for in admissions, but may have a severe and negative
       impact on their potential for success.
       By providing services that assist in student life, coping, testing and other areas, we hope to allow them to
       focus on their progress and succeed on their goal of becoming a pilot.

       International Student Support
       International Students have unique challenges daily that can have a negative and severe impact on their
       academic performance. To ensure our students are receiving the best possible education and support,
       from Government Compliance to daily needs like banking, language assistance and cultural development,
       the Academy of Aviation has services specifically tailored to assist our international students.

       Student Life
       Career Development
       The goal of becoming a career pilot is lengthy and there is more than one path to success. Throughout
       the admissions, enrollment, and orientation process, the Academy focuses on the student’s desired
       outcomes, suggests courses accordingly and informs students of the benefits and costs. After you are
       enrolled, support continues with counseling and guidance available throughout your training.
       First and foremost, our CFI staffers are all career pilots. They are a tremendously valuable resource for
       students to speak about goals and the best way to achieve these goals; however be aware that the CFI’
       are mostly by default on one side of the issue. They have all chosen to earn their CFI rating to allow them
       to take their first commercial pilot position as a Flight Instructor.

       There are other options. The vast majority of CFIs are also civilian pilots who did not opt for the military
       route of training. These are important distinctions and should not be allowed to blind a student to
       their options.
       Being well versed in regulations, hiring practices and industry news is important. Further still is educating
       students and allowing them to research and make their own educated decisions.
       We recommend that students be guided through the many and diverse industry tools available:
       AOPA has a contact center that can provide assistance and the ALPA website has a section dedicated to
       aspiring students.

Academy of Aviation                                                                                                     Page 21
       Housing falls into three distinct categories for our students.
       The first category is students who opt for the preferred housing at an extended stay hotel. These
       students will find that the services are better than adequate and that supplemental services are provided
       for, such as laundry of linens, some transportation and some meals.
       The second category are students who do not want to stay at the preferred accommodations, but have
       not been able to locate housing on their own. Over the years, Academy of Aviation has gotten to know
       some of our student’s landlords and has maintained relationships. We have found that most are eager to
       have tenants “delivered” to them.
       The third category are students who have opted for housing on their own as a direct tenant to a hotel or
       private house without the Academy of Aviation.
       Disputes between roommates should be resolved by the students themselves, however if this is not
       possible, all students regardless of housing arrangement should speak to our staff. The Academy will
       attempt to arbitrate a solution, provide housing options or recommend intervention from the appropriate
       authorities if there is a chance that safety or legality are an issue.
       All housed students, particularly those who have entered into a lease with a third party, should be well
       aware of inclusions and exclusions. Some arrangements require a great deal of support from the student,
       including heating and cooling payments, television, phone and utilities, as well as household items
       such as garbage cans that are up to code for the municipality. The Academy can provide assistance in
       understanding the terms of a lease and ensure parental consent before consulting a student to sign.
       Students residing in the extended accommodation hotels will not be required to sign a lease. Their
       agreement will terminate upon request. Students staying in Academy of Aviation recommended housing
       will be required to sign a monthly lease that will renew automatically and extend for at least the term of
       their program. Students in Academy of Aviation recommended housing historically will not be held to
       yearly lease terms, although the landlords have all mentioned they prefer only active students, and as
       such the Academy will notify of graduations.

       Students residing in third party accommodations will have to arrange their leases on an individual basis.
       Most local landlords require at least 1 year terms. Staff should ensure that students understand the
       possibility of losing security deposits in whole or in part as well as any delays that may be stipulated for
       the return of such.
       Students should be aware of their legal rights and responsibilities as tenants in New York State. Academy
       of Aviation staff is not to present themselves as legal experts, but rather refer students and parents to The
       New York State Attorney General Office which has prepared the following document available at
       This document should be read by any student planning on entering into a lease with a third party.
       Transportation to and from school is clearly critical to a student’s success. The vast majority of students
       have made arrangements independent of the Academy to serve this purpose. At any time there are
       several cab companies that are serving our students. These companies benefit from serving the needs of
       our students fairly, however in the event that problems arise, Academy of Aviation staff must be prepared
       to offer suggestions and alternatives.
       Transportation options are provided in the New Students Welcome document, however other more
       specialized options may be required


2020 Accredited Vocational Program Catalog                                                                             Page 22
Medical and Family Services
       Due to the diversity and importance of medical and family services, the Academy of Aviation supports
       outsourced solutions. As local residents and members of the community, it is our responsibility to assist
       students in locating and obtaining the services they may need.
       Emergencies should be brought to the attention of management.

       Academic Development
       Academic Development services are provided to ensure that no student within reason is left without the
       resources required to succeed. These services are critical to the success of our students, the Academy
       and the aviation industry.
       The flight training dynamic is rich with tutoring opportunities, and as such, few students historically request
       additional tutoring. However; each student is unique, and tutoring is a powerful tool for assisting those
       students who require more one-on-one time. Student requests for tutoring should be directed to the
       student’s coordinator for processing.
       The coordinator must be involved, as not all tutoring service may be included in the student’s tuition and
       additional payment must be discussed.
       Academy of Aviation is an approved testing center for FAA written examinations and has a staff of certified
       proctors available to answer any questions regarding the written testing procedure.
       In addition, our Chief Pilot is a Designated Pilot Examiner and an official representative to the FAA on the
       oral and practical exams. She may be contacted to assist a student who has questions that the student’s
       instructor cannot answer.
       Remaining adequately engaged is critical for flight students, as the skills that are taught are perishable
       and particularly susceptible to decay while in the formative stages. Flight students should expect to attend
       at least three flight lessons a week and any required ground school for their stage. Students that are not
       able to maintain their flight schedule, arrive late, or no-show flights must schedule with their coordinator to
       discuss the ramifications to their training and any possible solutions to assure success.
       Students training under the AFSP have a further interaction that requires they be in attendance at the
       Academy for a minimum of 20 hours a week, regardless of lessons or classes, to maintain status.


Academy of Aviation                                                                                                      Page 23
       Our ability to provide the above services to our students will aid in the retention of our student body, assure
       the success of our students and help power the aviation workforce of tomorrow.
       Students who seek to quit or resign from training are often doing so as a result of other indirect factors
       that we may be able to identify and assist with, if the proper conversation is allowed to take place. As
       employees, instructors and administrators, we have a responsibility to ensure no student is left behind for
       lack of understanding their issues or making all reasonable attempts to help.
       Arrival/Departure Services
       Students traveling through one of the area major airports, seaports or rail stations can arrange pickup or
       drop-off services through the Academy of Aviation. Often this can be done at no charge.
       Employment Assistance
       Students enrolled in the Accredited Vocational Programs are assured an interview for employment upon
       successful completion of their course.
       Any Accredited Vocational students who have had an incident, accidents or disciplinary action during their
       courses may forfeit this assurance.
       Academic Calendar
       Professional courses are scheduled from 6:30am to 10pm, Monday through Friday. Additional flights or
       ground lessons may be scheduled on the weekends depending on student need and resource availability.
       The Academy of Aviation does not maintain a semester based calendar.
       The Academy of Aviation recognizes the following holidays for all professional programs:
               Labor Day
               Memorial Day
               Independence Day
               New Year’s Day


2020 Accredited Vocational Program Catalog                                                                               Page 24
Scheduling Guidelines                                    Flight Operations
       Aircraft Extensions                                      DISPATCHER RESPONSIBILITY TO UNDERSTAND
       It is the pilot’s responsibility to return with the      FLIGHT PROFILE
       aircraft by the scheduled due-back time. If an
       extension is either necessary or requested for any       The dispatcher on duty is required to understand the
       reason, you must call the Flight School at (631) 777-    flight profile as outlined on the dispatch request form
                                                                in its entirety, to include weight, balance, passengers,
       7772. Otherwise, the aircraft is expected to be back
                                                                route of flight, estimated air time, estimated total
       on time for the next rental or lesson.
                                                                time, purpose of flight, TFR’s, PIC ability and eligibility
       Ground Lessons                                           to perform, as well as the financial and operational
       Individual ground lessons will be scheduled in the       interactions with the flight.
       same fashion as local flights. We ask that 2½ hour       An orderly and comprehensive dispatch and recovery
       blocks be maintained to assist in ground lessons         process is critical to a safe flying environment.
       meshing with the rest of the instructor’s schedule.
       The Registrar will work with the Operations desk to      Dispatchers will process one dispatch or recovery at a
       fulfill students’ ground schedule requirements.          time and will focus all efforts on ensuring correctness
                                                                and completeness over expediency. No students or
       Cancellation Policy                                      flight instructors are permitted to take aircraft keys,
       Aircraft rentals and dual lessons may be canceled        dispatch sheets, or flight binders without permission
       for any reason without charge if there is a minimum      from a member of the dispatch staff or management.
       of 24 hours notice given. If there is less than 24       At any time, should the dispatcher feel the successful
       hours notice given and weather or illness is not a       completion of the flight profile as they understand it is in
       factor, the student/renter will be charged a no-         question, Academy of Aviation, its agents, owners, and
       show fee.                                                beneficiaries reserve the right to disallow a flight with no
                                                                prior warning or notice. In the event dispatch is refused
       Consideration will be given for extenuating
                                                                based on intentional misrepresentation as to any factor
       circumstances. Cancellations for weather will be at
                                                                pertaining the flight profile, the full charge of the flight
       the discretion of the instructor.                        may be billed or withheld from the student’s account.
       No-Show Policy                                           A written statement as to the company’s decision to
       If a student or a renter is more than 15 minutes         disallow a flight may be requested in writing to:
       late, and no prior notice is given, it is considered a   7150 Republic Airport, Suite 101. Farmingdale, NY
       “no-show” and the student/renter will be charged         11735 within 5 business days of the incident.
       a no-show flat fee. Consideration will be given for
       extenuating circumstances.
       Airport and Campus Security
       Only authorized personnel are allowed on the ramp.
       Academy of Aviation students may apply for ramp
       access at www.republicairport.net.
       Badge holders must display their current, activated
       badge at all times on the air side of the airport.
       “Displayed” is regarded to mean outside of all
       clothing and located between your collar and
       Guests of AOA must be escorted “portal to portal”
       by an authorized employee.
       Students pending badge access, foreign students,
       or those who do not qualify for ramp access will
       have to be escorted at all times when on the ramp.

Academy of Aviation                                                                                                            Page 25
2020 Accredited Vocational Program Catalog   Page 23
Student Pilots
       General Policies
       1. All Students must be released by their AOA Instructor prior to any solo flights.
       2. The instructor shall verify that the student has received all required training and endorsements prior to
       each flight.
       3. The instructor shall verify that the student has a current medical certificate.
       4. At least one instructor must be present at the flight school during all solo flight operations.
       5. Students are encouraged to file a VFR Flight Plan for all cross-country flights.
       6. The instructor who releases the student for solo flight is responsible for that student unless another
       instructor knowingly and willing takes over responsibility.
       Student Check-in policy
       All students that have a dual lesson scheduled are asked to check in at the flight school 15 minutes prior
       to the scheduled lesson time. If this dual lesson is to be a cross-country flight, the student will have all
       flight planning, weather acquisition and documentation complete before the lesson start time.
       Right to Refuse Services
       Academy of Aviation reserves the right to refuse services to students and renters for the following
       1. Financial – Accounts with past due balances.
       2. Medical – Pilot does not have a current medical.
       3. Operational – Student or renter pilot was found to be in violation of a FAR and/or a policy.
       4. Administrative – In any event whereby the customer has breached the trust or good faith of the
       Academy of Aviation, and in doing so has called in to question the safety or security of providing goods
       or services.
       5. Dispatch – As outlined herein, any flight that does not satisfy the dispatcher’s responsibility
       for dispatch.
       Complaint Policy
       All students are urged to share their feedback with their instructors and any staff or faculty that they are
       in contact with, however we understand that there may be situations where a concern requires additional
       attention to resolve. Besides having an open door policy, the Academy of Aviation has put a student
       complaint tracking system in place to ensure that any serious concerns are met with serious attempts
       at satisfaction.
       Any student who wishes to lodge a formal complaint may do so by filling out their information at the
       following link:
       Filling out this form will log a record of the complaint, send an email notification to senior management,
       and allow for tracking to ensure that your submission is recorded for follow up.

Academy of Aviation                                                                                                   Page 27
Grievance Procedure
       Schools accredited by the Accrediting Commission of Career Schools and Colleges must have a
       procedure and operational plan for handling student complaints. If a student does not feel that the
       school has adequately addressed a complaint or concern, the student may consider contacting the
       Accrediting Commission. All complaints reviewed by the Commission must be in written form and
       should grant permission for the Commission to forward a copy of the complaint to the school for a
       response. This can be accomplished by filing the ACCSC Complaint Form. The complainant(s) will be
       kept informed as to the status of the complaint as well as the final resolution by the Commission. Please
       direct all inquiries to:
       Accrediting Commission of Career Schools & Colleges
       2101 Wilson Boulevard, Suite 302
       Arlington, VA 22201
       (703) 247-4212
       A copy of the ACCSC Complaint Form is available at the school and may be obtained by contacting
       (name/position) or online at www.accsc.org.
       Additionally, the student may file a complaint with the Bureau of Proprietary Supervision of the New
       York State Education Department at any time. The student may contact BPSS for further details and/or
       the Student Disclosure Pamphlet at the end of this Catalog. BPSS is located at 116 West 32nd Street,
       5th Floor, New York, New York 10001. Student can also telephone the Department at (212) 643-4760, to
       request an interview for the purpose of filing a written complaint.

       The student should be aware that some information in the catalog may change. It is recommended
       that students considering enrollment check with the school director to determine if there is any change
       from the information provided in the catalog. In addition, a catalog will contain information on the
       school’s teaching personnel and courses/curricula offered. Please be advised that the State Education
       Department separately licenses all teaching personnel and independently approves all courses and
       curricula offered. Therefore, it is possible that courses/curricula listed in the school’s catalog may not
       be approved at the time that a student enrolls in the school or the teaching personnel listed in the
       catalog may have changed. It is again recommended that the student check with the school director to
       determine if there are any changes in the courses/curricula offered or the teaching personnel listed in
       the catalog.

2020 Accredited Vocational Program Catalog                                                                          Page 28
Academy of Aviation Headquarters are located at:
7150 Republic Airport, Suite 101
Farmingdale, New York, 11735

(631) 777-7772

Volume 2020-2
Published: September, 2020
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