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2020 Accredited Vocational Program Catalog
Academy of Aviation Headquarters are located at:
7150 Republic Airport, Suite 101
Farmingdale, New York, 11735
Admissions
(631) 777-7772
fly@aoa.edu
Volume 2020-2
Published: September, 2020
Licensed by the State of New York
Academy of Aviation Page 2
High Flight
By John Gillespie Magee, Jr.
“Oh! I have slipped the surly bonds of Earth
And danced the skies on laughter-silvered wings;
Sunward I’ve climbed, and joined the tumbling mirth
of sun-split clouds, — and done a hundred things
You have not dreamed of — wheeled and soared and swung
High in the sunlit silence. Hov’ring there,
I’ve chased the shouting wind along, and flung
My eager craft through footless halls of air...
Up, up the long, delirious, burning blue
I’ve topped the wind-swept heights with easy grace.
Where never lark, or even eagle flew —
And, while with silent, lifting mind I’ve trod
The high untrespassed sanctity of space,
- Put out my hand, and touched the face of God.”
2020 Accredited Vocational Program Catalog Page 3
History 5
Mission Statement 6
Facilities and Equipment 6
School Services 6
School Staff 7
TABLE OF CONTENTS
Admissions and Enrollment 7
Registrar 7
Bursar 7
School Instructors 7
Flight Instructors 7
Admissions 8
Admissions Process 8
Apply 8
Meet with an Admissions Agent 8
Pay your Tuition 8
Schedule and Fly 8
Financial Information 8
Student Account 8
Tuition and Fees 9
Bursar Procedures 10
Financing 10
Payment Plans and Deferments 10
Delinquent Accounts 10
Refunds 11
Procedure for Obtaining a Refund 11
Transfer Credit 12
Foreign Conversions 12
Veterans 12
Accredited Career Courses 14
Accredited Commercial Single Engine Instructor Course (ACOMSI) 14
Accredited Commercial Multi-Engine Instructor Course (ACOMMI) 14
Policies 15
Attendance 15
Make-up Work 15
Student Code of Conduct 16
Sanctions and Termination 16
Leave of Absence Policy 16
Graduation Requirements 17
Definition of Clock Hour 17
Grading and Assessment 18
Satisfactory Academic Progress 18
Student Support Services 21
International Student Support 21
Student Life 21
Career Development 21
Housing 22
Transportation 22
Medical and Family Services 23
Academic Development 23
Tutoring 23
Testing 23
Engagement 23
Retention 24
Arrival/Departure Services 24
Employment Assistance 24
Academic Calendar 24
Scheduling Guidelines 25
Aircraft Extensions 25
Ground Lessons 24
Cancellation Policy 24
No-Show Policy 25
Airport and Campus Security 25
Flight Operations 25
Student Pilots 27
General Policies 27
Student Check-in Policy 27
Right to Refuse Services 27
Complaint Policy 27
Grievance Procedure 28
Disclaimer 28
Academy of Aviation Page 4
History
Founded in 1998, the Academy of Aviation is the result of the founder’s innovation, quality and personal attention
to his students’ needs. As a freelance instructor, 12-hour days were the norm. Picking up students who
couldn’t get to the airport and driving them home again after the lesson was standard operating procedure. His
drive to be in the air not only helped him accrue impressive flight times, but it helped ignite passion in others,
keep the passion alive, and give those with limitations the opportunity to fuel their own passion.
Demand quickly outgrew supply, and the freelance business model was left in favor of shaping an entire school
around the principles of a single passionate instructor. Having more instructors meant more students could
realize their dreams. Growing the flight school while maintaining his core values required unorthodox methods.
Sacrifices and setbacks mark our history alongside our victories.
In 2009, the Academy sought and earned FAA certification under the Part 141 regulations for flight training. This
certification has allowed the Academy to expand into additional markets, earn approval from the New York State
Department of Veteran Affairs, attract new students, and highlight the dedication to quality we have always
used as our baseline.
In 2016, the Academy of Aviation was named an Accredited school by the Accrediting Commission of Career
Schools and Colleges, further illustrating our commitment to student success and further empowering the
Academy to develop programs that will assist future aviators to fulfill their dreams.
Our desire to grow the pilot community continues to drive us; seeking new ways to attract those who have the
dream, and give it wings.
2020 Accredited Vocational Program Catalog Page 5
Mission Statement
The Academy of Aviation was founded on the simple principle that flying should be safe, fun and
rewarding. Simultaneously, we are keenly aware of the industry beyond our walls. We strive to
make available an environment for individual success, thereby helping to ensure the long-term
success of the aviation industry.
Facilities and Equipment
Based out of Republic Airport on Long Island NY, the Academy of Aviation is designed from
the ground up to provide students with an immersive aviation environment that will build the
foundations and skill required to succeed in an aviation related career.
Republic Airport is a fantastic training airport with two hard surfaced runways up to 6800’, an FAA
staffed control tower, and precision instrument approaches. Surrounding the airport is a multitude
of air spaces and geographies that will allow students to explore their future while being guided by
one of our FAA Certified Flight Instructors.
A continually staffed Operations Desk utilizing a state-of-the-art online scheduling program to
coordinate tens of thousands of flight hours and associated services is located in the main office to
assist students. Also located in the main office are scheduling and flight planning spaces, academic
advisement areas, our 20’X30’ lecture classroom, simulator rooms, and written examination room.
The office is designed to present students with a working flight operations experience.
Our flight line allows for one-on-one training for all students during labs, and includes primary
trainers ranging from two-seat basic trainers, to advanced flight decks, complex aircraft and multi-
engine aircraft; all meticulously maintained by our in-house mechanics and flight line staff. Our
fleet is comprehensive to allow for all levels of flight training up to Multi-Engine instructor.
School Services
The Academy of Aviation Operations Desk is staffed 7 days a week from 6 A.M. to 7:30 P.M. to
handle all student needs. Our operations desk is the point of contact for scheduling, registrar
functions, bursar functions and general inquiries. Communication with specialist departments such
as maintenance or FAA testing are managed through the operations desk to ensure proper flow of
information and documentation of requests.
The Academy of Aviation Operations Desk is a great point of contact for any services that you
require as a student, including assistance with services not directly provided by the Academy of
Aviation, such as assistance with finding repair for your vehicle.
Academy of Aviation Page 6
School Staff School Instructors
School Director: All Academy of Aviation instructors possess at least the
Frank D’Elia following qualifications issued by the FAA:
BPSS Licensed School Director
frank@aoa.edu • Private Pilot Certificate
• Instrument Rating
(914) 461-2249
• Commercial Pilot Certificate
Admissions and Enrollment: • Flight Instructor Certificate
Bianca Baldwin • Part 141 Approved Instructors
BPSS Licensed Agent
Advanced instructors also hold:
bianca@aoa.edu
(914) 595-6888 • Certified Flight Instructor - Instrument
Registrar: • Certified Multi-Engine Instructor
Richard Czarniecki Marina Dimitrova, Chief Instructor
Rick.czar@aoa.edu Marina@aoa.edu
(631) 777-7772 (631) 777-7772
Bursar: Justin Czyzewski, Assistant Chief Instructor
Juliana Tzenova Justin.czyzewski@aoa.edu
juliana@aoa.edu (631) 777-7772
(631) 768-3383
Check Airmen and Flight Instructors:
A complete list of our Flight Instructors and Check Airmen,
including their qualifications, can be found in the Academy of
Aviation’s Catalog Addendum.
A copy of the current addendum is available any time on
campus as well as on our website at:
https://www.aoa.edu/student-portal.html
2020 Accredited Vocational Program Catalog Page 7
Admissions
All Accredited Career Program Candidates must apply for admissions through the Admissions and
Enrollment process. The process can be initiated on our website, by contacting the office directly, or at one
of our public event appearances.
Applicants must meet the minimum requirements:
• Be at least 16 years old
• Have a high school diploma or equivalent
• Be able to read, speak, and write fluent English
• Pass an FAA medical examination
• Be a US Citizen or have clearance from the TSA under the Alien Flight Student Program
Admissions Process
Apply
Apply online at www.aoa.edu, call (631) 777-7772, or stop in to our office and speak with an Admissions
Officer. There are no admissions deadlines.
Flight records for any prior flight training that you are seeking credit for, or copies of completed certificates
or written exams must be furnished for placement into a program.
Meet with an Admissions Agent
Meet with a training adviser to determine which course best suits your goals, make adjustments for prior
experience, and pick the aircraft you will train in.
The Admissions Agent will verify that you meet the requirements for the identified program and review
payment options.
The final step in the process is to sign an enrollment agreement with a BPSS licensed Agent. Before you
sign the agreement, you will receive a copy of the Student Catalog and Disclosure Information.
Pay your Tuition
Your training adviser will advise you of the required payments based on the selections you chose.
Schedule and Fly
Meet your Mentor instructor, reserve your spots on the flight line, and receive your ground training material.
Financial Information
Student Account
At the time of enrollment, an individual student account is established for each student and managed by
the Bursar. The account remains open until graduation or separation from the Academy. The primary use
of this account is to manage training charges and credits. Accounts that show a credit balance are eligible
for flight and other training activities. Accounts that show a negative balance are ineligible for flight or
other training activities.
Student will receive email notification of any debits or credits applied to their account. This notification
will outline the details of the transaction as well as the current ending balance. Students may request a
printed summary of their account from the Operations Desk.
Tuition and Fees
The Tuition and Fees for the programs are as follows:
Academy of Aviation Page 8
*If the student can provide proof of having completed a medical exam within 6 months of enrollment, having
completed any of the written exams or practical exams, these fees may be reduced or waived. Verification
must be provided prior to enrollment.
Charges resulting from a failure or discontinuance of a written or practical exam are the responsibility of
the student. The FAA Medical Exam is not included in any Student Program.
Any TSA requirements for international students and additional services or supplies are billed
independent of tuition. Finance charges are applied to all past due balances. “No Show” fees apply for
non-canceled lessons or flights.
2020 Accredited Vocational Program Catalog Page 9Bursar Procedures
The Academy of Aviation accepts cash, checks, wire transfers, ECH transfers, and Domestic Visa/
MasterCard Credit and Debit cards.
Payments made by mail should be addressed to our Bursar and should be timed to arrive before the
payment deadline:
Academy of Aviation
Attn: Bursar Office
7150 Republic Airport, Suite 101
Farmingdale NY 11735
Payments can also be made at the school by appointment with the admissions staff or dispatch staff.
Financing
Financing information for new enrollees can be obtained through the Office of Admissions and Enrollment.
Financing options for currently enrolled students can be discussed with the School Director.
If a student is experiencing financial hardship or is unable to make tuition payments, the Bursar can provide
counseling and guidance on alternatives designed to prevent students from withdrawal.
Payment Plans and Deferments
Accredited Vocational Career Programs follow a tuition schedule allowing for no more than three payments.
Any student whose tuition and fees are paid by third parties, (U.S. Government, Trust Accounts, Sponsor,
etc.) is considered a sponsored student. Formal arrangements for sponsor payments should be made with
the Admissions Office.
Veteran’s Affairs benefits must be arranged with the Admissions Office.
Delinquent Accounts
When a student’s account is delinquent, enrollment for his/her program may be suspended or terminated
and registration for any subsequent packages or programs may be denied.
Suspension or termination from any package or program does not relieve the student of the obligation to
pay any outstanding debts.
Sums remaining unpaid will be subject to interest at the maximum rate allowed by law. Students whose
accounts require collection actions will be subject to the costs of collection as outlined in the student
enrollment agreement.
Academy of Aviation Page 10Refunds
QUARTERS- REFUND POLICY
A. A student who cancels within 7 days of signing the enrollment agreement but before instruction begins
receives all monies returned.
B. Thereafter, a student will be liable for
1. the non-refundable registration fee plus
2. the cost of any textbooks or supplies accepted plus
3. tuition liability as of the student’s last date of physical attendance. Tuition liability is divided by the
number of quarters in the program. Total tuition liability is limited to the quarter during which the
student withdrew or was terminated, and any previous quarters completed.
If termination occurs School Student
A. First Quarter May Keep May Keep
Prior to or during the first week 0% 100%
During the second week 25% 75%
During the third week 50% 50%
During the fourth week 75% 25%
After the fourth week 100% 0%
B. Subsequent Quarters
During the first week 25% 75%
During the second week 50% 50%
During the third week 75% 25%
During the fourth week 100% 0%
Procedure for Obtaining a Refund
Students at Academy of Aviation can voluntarily withdraw from the program at any time by making a
request, preferably in writing, to the Director. The request should include the student’s name, current
contact information (if different from the contact information on the Enrollment Agreement), the date of
withdrawal, and a brief explanation for the request.
Once a request is received, a refund calculation will be completed according to the refund policy of the
program in which the student was enrolled. Any refund amount owed the student will be mailed to the
student at the address on the Enrollment Agreement. If the student wants the refund amount returned to
another location, he or she must indicate the new address in the withdrawal request.
All students requesting a refund will be provided with a copy of the refund calculation form showing
the refund amount owed to the student or that no refund is due. Any monies due to the student will be
returned within 45 days of the receipt of the refund request.
Please note: The failure of a student to notify the director in writing of withdrawal may delay refund of
tuition due pursuant to Section 5002(3) of the Education Law, but in no case will this exceed 90 days.
2020 Accredited Vocational Program Catalog Page 11Transfer Credit
Academy of Aviation grants credit for previous training based on the results of a flight and ground
evaluation with one of our Check pilots. For applicants planning to enroll in one of our Part 141 courses and
whose previous training is Part 141 based, Academy of Aviation can give credit up to 50% of the ground and
flight requirements of the course. If an applicant is planning to enroll in one of our Part 141 courses, and
his/her previous training is Part 61 based, Academy of Aviation can give credit up to 25% of the flight and
ground requirements.
However, if an applicant plans to continue training under Part 61, then the credit will be at the discretion of
the Chief Flight Instructor after the flight evaluation with Academy of Aviation.
Students seeking to move into a vocational program from an Academy of Aviation non-vocational
program may do so provided they satisfy the admissions requirements. Previous work will be reviewed for
applicability in the Vocational program and provided in writing to the student. Any previous flights, lessons,
labs, or tests that are required to be redone will be at the student’s sole expense.
College Credit – Disclaimer Statement: Licensed private career schools offer curricula measured in clock
hours, not credit hours. Certificates of completion, i.e., school certificates, are issued to students who
meet clock hour requirements. The granting of any college credit to students who participated in and/
or completed a program at a licensed private career school is solely at the discretion of the institution of
higher education that the student may opt to subsequently attend.
Foreign Conversions
The Federal Aviation Administration allows for the issuance of US licenses on the basis of an equivalent
foreign based license. However, pilots are required to take the appropriate knowledge test and practical
flight test for each rating above a Private Pilot’s license. At a minimum, pilots will need three hours of
flight instruction prior to taking the practical test. Most students require 5-7 hours of flight instruction plus
several hours of ground instruction to familiarize themselves with procedures, maneuvers, and
US regulations.
Veterans
If you are a Veteran seeking to use your Veteran’s Benefits, you must already possess a minimum of a
Private Pilot Certificate and a current first class medical certificate. Additionally, you can only enroll in
a Part 141 approved course. Finally, you must receive a minimum of 20 hours of flight training and a
proportionate amount of ground instruction for every 90 days of enrollment.
Academy of Aviation Page 122020 Accredited Vocational Program Catalog Page 13
Accredited Career Courses
Academy of Aviation Career Courses have been developed to provide graduates with the FAA required
and industry recommended training for the attainment of licenses and ratings. However, our programs go
beyond the minimum requirements to develop successful students and graduate successful pilots. All
Instructor courses were developed to provide newly certificated commercial pilots an opportunity to build
experience as a flight instructor while working towards the 1500 hours required by most major airlines; this
means you are getting a plan for success, not just licenses.
Career courses are individual courses with a one-on-one relationship between the student and instructional
staff for all core course material. Review sessions, remedial work or special events may be conducted in a
class setting provided students in the same cohort can be scheduled to benefit from the event, and are not
to exceed 12 students.
Accredited Commercial Single Engine Instructor Course
(ACOMSI)
This 10 month, Certificate Awarding, individual course will prepare students to satisfy the FAA written,
oral, and practical exam requirements for the Private Pilot’s License, Instrument Rating, Single Engine
Commercial Pilot’s License, Certified Flight Instructor Airplane, and Certified Flight Instructor Instrument.
This program qualifies graduates for an entry level commercial pilot position by providing the required 250
hours of flight training, including instructional, solo and time building flights as well as simulator time and
computer based ground training courses. Furthermore, this program provides immediate opportunities for
employment as a Certified Flight Instructor. This program should never exceed 15 Months.
Accredited Commercial Multi-Engine Instructor Course
(ACOMMI)
This 12 month, Certificate Awarding, individual course will prepare students to satisfy the FAA written,
oral, and practical exam requirements for the Private Pilot’s License, Instrument Rating, Single Engine
Commercial Pilot’s License, Multi-Engine Commercial License, Certified Flight Instructor Airplane,
Certified Flight Instructor Instrument, and Multi-Engine Instructor. This program qualifies graduates for
an entry level commercial pilot position by providing the required 250 hours of flight training, including
instructional, solo and time building flights as well as simulator time and computer based ground training
courses. Furthermore, this program provides immediate opportunities for employment as a Certified Flight
Instructor. This program should never exceed 18 Months.
Students interested in avocational programs may request the avocational course catalog from the
Admissions and Enrollment Department.
Academy of Aviation Page 14Policies
Attendance
For both the ACOMMI and ACOMSI programs, the online theory modules can be at the student’s
discretion, however ground labs must be completed before you will be permitted to fly the
associated flight. Attendance is recorded through the Learning Management System (LMS). The
LMS tracks when students login, access and complete a module, enabling Academy of Aviation
to ensure that students are completing all required modules and program clock hours. Instructors
review all completed modules.
Students are required to schedule flight hours at least 4 times per week. In order to schedule
flying time, the prerequisite online theory modules must have been successfully attended and
completed with an outcome of PASS. Students who have not successfully completed the online
theory prior to a scheduled flight are considered to be absent for that flight.
Students are expected to arrive for scheduled flights at least 15 minutes prior to start time.
Students arriving more than 5 minutes late for a scheduled flight are considered absent and not
permitted to fly.
After the third tardy for scheduled flight, simulator or ground lesson hours, students will be billed
$100 for missing a scheduled show time, or 50% of the reserved resources for flight time for being
absent without notice.
Students who are absent from three (3) consecutive scheduled flights, without an approved leave
of absence, must provide a doctor’s note or written explanation of the absences, and attend an
attendance advising session.
On a student’s fourth, fifth, and/or sixth absence, the school will contact him/her to review the
attendance policy and the consequences for falling below the 80% attendance requirements. On
a student’s seventh, eighth, and/or ninth absence, the school will contact the student and set up a
meeting with the Director or an instructor for attendance advising.
Students who are absent ten (10) times, without an approved leave of absence and without
notifying the school, will be considered to have dropped. The school will contact the student by
telephone and in writing and formally advise the student of this status. A refund calculation will be
completed and any monies due to the student will be returned within 45 days.
Make-up Work
Students who require make-up work may schedule hours by contacting the Operations desk and
requesting “remedial” flights be scheduled.
Remedial Flights are scheduled during “Off-Peak” hours or on weekends.
Academy of Aviation accredited programs are designed to enable students to complete FAA
required flight hours within the scheduled program hours. Should additional flight hours be
required, students will be billed at the current hourly flight rate, unless a student enters into a block
rate agreement.
2020 Accredited Vocational Program Catalog Page 15Student Code of Conduct
Academy of Aviation students are expected to abide by the student code of conduct, which is intended to
promote a culture of mutual respect, open communication, and a safe environment conducive
to learning.
Unacceptable conduct or attitude has consequences up to and including dismissal. Students found to be in
violation of the code of conduct expectations are subject to the disciplinary sanctions, up to and including
termination. Violations include:
1. Abusive/Threatening Behavior
2. Computer Security Violations
3. Disorderly Conduct/Assault/Sexual Harassment
4. Theft
5. Unauthorized Entry or Use
6. Weapons Possession
7. Criminal Violation
8. Violation of procedures, regulations, and guidelines
9. Academic dishonesty or unethical behavior
10. Drug or Alcohol use or possession on campus and/or attending class under the influence
Sanctions and Termination
Disciplinary sanctions may be imposed for violations of acceptable Student Conduct. All disciplinary
sanctions are noted in the student’s non-academic student record and may be kept indefinitely, including
those of suspended or dismissed students.
1. Warning: A disciplinary warning is a verbal or written notice given to a student whose behavior is in
violation of Academy policy.
2. Probation: Conduct Probation is an intermediate sanction imposed for a specific period. The probationary
period allows a student to demonstrate acceptable behavior in order to continue enrollment at the
Academy. Guidelines for a student’s behavior may be included as conditions of the probation. If an offense is
committed during the probation period, actions may be instituted that result in suspension or dismissal.
3. Suspension: Suspension is an involuntary separation of the student from the Academy for a specific
period. Readmission to the Academy may be granted after the suspension period and/or conditions have
been satisfactorily met.
4. Dismissal: Dismissal is the involuntary and permanent separation of the student from the Academy.
Certain violations, such as drug or alcohol use or possession, weapons possession or assault on another
student, staff, or faculty member, lead to immediate dismissal.
Leave of Absence Policy
There may be legitimate reasons such as an extended illness, an extended illness or death of a close family
member, or military service, in which a student needs an interruption in his/her flight training program. In
such cases due to specified and approved reasons, the student may request a leave of absence. The leave
of absence is considered a temporary break in a student’s attendance during which s/he is considered to
be continuously enrolled. In order to obtain a leave of absence, the following policy must be adhered to
prior to the approval of the leave:
• The leave-of-absence is limited to 180 calendar days in any 12-month period or ½ of the total program
clock hours converted into days, whichever is shorter. Multiple leaves of absence may be permitted
provided the total combined time frame of the leaves does not exceed this limit.
• The leave of absence must be requested in writing in advance of the start date of the leave unless
circumstances prevent the student from doing so. If the student does not request a leave of absence within
a time frame consistent with the Academy’s published attendance policy, the student will be withdrawn.
• The student must sign and date the Leave-of-Absence Request Form and specify a reason for the leave
with supporting documentation, so that the institution may have a reasonable expectation of the student’s
return within the time frame of the leave of absence as requested. The request must specify the specific
date of return following the leave.
Academy
. of Aviation Page 16• The leave-of-absence request must be approved and signed by the Academy Vice President.
• Academy of Aviation will not assess the student any additional institutional charges as a result of the leave
of absence.
• A student granted a leave of absence that meets these established criteria is not considered to have
withdrawn.
• Failure to return from an approved leave of absence on the exact return date as shown on the leave-of-
absence written request will result in termination from the program of study.
• The withdrawal date for students not returning from a leave of absence for purposes of refund calculation
is the student’s last day of attendance.
Documentation of requests for leaves of absence will be maintained in the student file and monitored by
the institution to ensure that the student returns by the scheduled end of the leave or terminated from the
institution should the student not return on schedule.
Graduation Requirements
The performance requirements for graduation are categorized in two categories: practical and knowledge.
Knowledge: Students must score 70% or above on all the knowledge exams.
Practical: Success of the practical exam is based on the FAA practical test standards publication, available
on the FAA website at http://www.faa.gov/training_testing/testing/test_standards/
Additionally, students must complete all required flights, and satisfy all financial obligations to the school.
Definition of Clock Hour
Clock hours as defined for flight lessons is based on the “Hobbs” meter for the equipment. Hobbs meter
time begins upon engine ignition of the equipment and continues until the engine ignition is cut off. This is
true for aircraft and simulators.
Clock hours as defined for individual ground lessons are measured by the tenth of the hour as calculated
by the instructor.
Clock hours as defined for the Computer Based Training or online courses is defined as the length of time
required to watch the lessons in their entirety. Time required to select a lesson, review the materials, and
print lesson reports are not included in the hours accumulated for the course. Any time spent watching a
lesson again is not reflected as a clock hour for the purposes of satisfying training requirements.
.
2020 Accredited Vocational Program Catalog Page 172020 Accredited Vocational Program Catalog Page 18
2020 Accredited Vocational Program Catalog Page 19
2020 Accredited Vocational Program Catalog Page 20
Student Support Services
Our slogan is, “You have the dream, We give it wings”. There is more to that slogan than just flight training,
and we aim to make good on that statement in many ways.
The Academy of Aviation understands and takes seriously the challenges and stresses of flight training,
and particularly so as a career goal. Students will be faced with challenges that will often seem
insurmountable. These moments will cause students to question their abilities, their career choices and
their training.
While all student pilots have faced these challenges, we aim to focus these experiences in a positive and
productive way. To better facilitate this goal, the Academy of Aviation has made available to students
certain services that will assist them in not only their flight training and career development, but also in
some ancillary functions that were not screened for in admissions, but may have a severe and negative
impact on their potential for success.
By providing services that assist in student life, coping, testing and other areas, we hope to allow them to
focus on their progress and succeed on their goal of becoming a pilot.
International Student Support
International Students have unique challenges daily that can have a negative and severe impact on their
academic performance. To ensure our students are receiving the best possible education and support,
from Government Compliance to daily needs like banking, language assistance and cultural development,
the Academy of Aviation has services specifically tailored to assist our international students.
Student Life
Career Development
The goal of becoming a career pilot is lengthy and there is more than one path to success. Throughout
the admissions, enrollment, and orientation process, the Academy focuses on the student’s desired
outcomes, suggests courses accordingly and informs students of the benefits and costs. After you are
enrolled, support continues with counseling and guidance available throughout your training.
First and foremost, our CFI staffers are all career pilots. They are a tremendously valuable resource for
students to speak about goals and the best way to achieve these goals; however be aware that the CFI’
are mostly by default on one side of the issue. They have all chosen to earn their CFI rating to allow them
to take their first commercial pilot position as a Flight Instructor.
There are other options. The vast majority of CFIs are also civilian pilots who did not opt for the military
route of training. These are important distinctions and should not be allowed to blind a student to
their options.
Being well versed in regulations, hiring practices and industry news is important. Further still is educating
students and allowing them to research and make their own educated decisions.
We recommend that students be guided through the many and diverse industry tools available:
AOPA.com
Faa.gov
Pilotjobs.com
Alpa.org
AOPA has a contact center that can provide assistance and the ALPA website has a section dedicated to
aspiring students.
Academy of Aviation Page 21Housing
Housing falls into three distinct categories for our students.
The first category is students who opt for the preferred housing at an extended stay hotel. These
students will find that the services are better than adequate and that supplemental services are provided
for, such as laundry of linens, some transportation and some meals.
The second category are students who do not want to stay at the preferred accommodations, but have
not been able to locate housing on their own. Over the years, Academy of Aviation has gotten to know
some of our student’s landlords and has maintained relationships. We have found that most are eager to
have tenants “delivered” to them.
The third category are students who have opted for housing on their own as a direct tenant to a hotel or
private house without the Academy of Aviation.
Disputes between roommates should be resolved by the students themselves, however if this is not
possible, all students regardless of housing arrangement should speak to our staff. The Academy will
attempt to arbitrate a solution, provide housing options or recommend intervention from the appropriate
authorities if there is a chance that safety or legality are an issue.
All housed students, particularly those who have entered into a lease with a third party, should be well
aware of inclusions and exclusions. Some arrangements require a great deal of support from the student,
including heating and cooling payments, television, phone and utilities, as well as household items
such as garbage cans that are up to code for the municipality. The Academy can provide assistance in
understanding the terms of a lease and ensure parental consent before consulting a student to sign.
Students residing in the extended accommodation hotels will not be required to sign a lease. Their
agreement will terminate upon request. Students staying in Academy of Aviation recommended housing
will be required to sign a monthly lease that will renew automatically and extend for at least the term of
their program. Students in Academy of Aviation recommended housing historically will not be held to
yearly lease terms, although the landlords have all mentioned they prefer only active students, and as
such the Academy will notify of graduations.
Students residing in third party accommodations will have to arrange their leases on an individual basis.
Most local landlords require at least 1 year terms. Staff should ensure that students understand the
possibility of losing security deposits in whole or in part as well as any delays that may be stipulated for
the return of such.
Students should be aware of their legal rights and responsibilities as tenants in New York State. Academy
of Aviation staff is not to present themselves as legal experts, but rather refer students and parents to The
New York State Attorney General Office which has prepared the following document available at
https://ag.ny.gov/sites/default/files/tenants_rights.pdf
This document should be read by any student planning on entering into a lease with a third party.
Transportation
Transportation to and from school is clearly critical to a student’s success. The vast majority of students
have made arrangements independent of the Academy to serve this purpose. At any time there are
several cab companies that are serving our students. These companies benefit from serving the needs of
our students fairly, however in the event that problems arise, Academy of Aviation staff must be prepared
to offer suggestions and alternatives.
Transportation options are provided in the New Students Welcome document, however other more
specialized options may be required
.
2020 Accredited Vocational Program Catalog Page 22Medical and Family Services
Due to the diversity and importance of medical and family services, the Academy of Aviation supports
outsourced solutions. As local residents and members of the community, it is our responsibility to assist
students in locating and obtaining the services they may need.
Emergencies should be brought to the attention of management.
Academic Development
Academic Development services are provided to ensure that no student within reason is left without the
resources required to succeed. These services are critical to the success of our students, the Academy
and the aviation industry.
Tutoring
The flight training dynamic is rich with tutoring opportunities, and as such, few students historically request
additional tutoring. However; each student is unique, and tutoring is a powerful tool for assisting those
students who require more one-on-one time. Student requests for tutoring should be directed to the
student’s coordinator for processing.
The coordinator must be involved, as not all tutoring service may be included in the student’s tuition and
additional payment must be discussed.
Testing
Academy of Aviation is an approved testing center for FAA written examinations and has a staff of certified
proctors available to answer any questions regarding the written testing procedure.
In addition, our Chief Pilot is a Designated Pilot Examiner and an official representative to the FAA on the
oral and practical exams. She may be contacted to assist a student who has questions that the student’s
instructor cannot answer.
Engagement
Remaining adequately engaged is critical for flight students, as the skills that are taught are perishable
and particularly susceptible to decay while in the formative stages. Flight students should expect to attend
at least three flight lessons a week and any required ground school for their stage. Students that are not
able to maintain their flight schedule, arrive late, or no-show flights must schedule with their coordinator to
discuss the ramifications to their training and any possible solutions to assure success.
Students training under the AFSP have a further interaction that requires they be in attendance at the
Academy for a minimum of 20 hours a week, regardless of lessons or classes, to maintain status.
.
Academy of Aviation Page 23Retention
Our ability to provide the above services to our students will aid in the retention of our student body, assure
the success of our students and help power the aviation workforce of tomorrow.
Students who seek to quit or resign from training are often doing so as a result of other indirect factors
that we may be able to identify and assist with, if the proper conversation is allowed to take place. As
employees, instructors and administrators, we have a responsibility to ensure no student is left behind for
lack of understanding their issues or making all reasonable attempts to help.
Arrival/Departure Services
Students traveling through one of the area major airports, seaports or rail stations can arrange pickup or
drop-off services through the Academy of Aviation. Often this can be done at no charge.
Employment Assistance
Students enrolled in the Accredited Vocational Programs are assured an interview for employment upon
successful completion of their course.
Any Accredited Vocational students who have had an incident, accidents or disciplinary action during their
courses may forfeit this assurance.
Academic Calendar
Professional courses are scheduled from 6:30am to 10pm, Monday through Friday. Additional flights or
ground lessons may be scheduled on the weekends depending on student need and resource availability.
The Academy of Aviation does not maintain a semester based calendar.
The Academy of Aviation recognizes the following holidays for all professional programs:
Labor Day
Memorial Day
Independence Day
Thanksgiving
Christmas
New Year’s Day
.
2020 Accredited Vocational Program Catalog Page 24Scheduling Guidelines Flight Operations
Aircraft Extensions DISPATCHER RESPONSIBILITY TO UNDERSTAND
It is the pilot’s responsibility to return with the FLIGHT PROFILE
aircraft by the scheduled due-back time. If an
extension is either necessary or requested for any The dispatcher on duty is required to understand the
reason, you must call the Flight School at (631) 777- flight profile as outlined on the dispatch request form
in its entirety, to include weight, balance, passengers,
7772. Otherwise, the aircraft is expected to be back
route of flight, estimated air time, estimated total
on time for the next rental or lesson.
time, purpose of flight, TFR’s, PIC ability and eligibility
Ground Lessons to perform, as well as the financial and operational
Individual ground lessons will be scheduled in the interactions with the flight.
same fashion as local flights. We ask that 2½ hour An orderly and comprehensive dispatch and recovery
blocks be maintained to assist in ground lessons process is critical to a safe flying environment.
meshing with the rest of the instructor’s schedule.
The Registrar will work with the Operations desk to Dispatchers will process one dispatch or recovery at a
fulfill students’ ground schedule requirements. time and will focus all efforts on ensuring correctness
and completeness over expediency. No students or
Cancellation Policy flight instructors are permitted to take aircraft keys,
Aircraft rentals and dual lessons may be canceled dispatch sheets, or flight binders without permission
for any reason without charge if there is a minimum from a member of the dispatch staff or management.
of 24 hours notice given. If there is less than 24 At any time, should the dispatcher feel the successful
hours notice given and weather or illness is not a completion of the flight profile as they understand it is in
factor, the student/renter will be charged a no- question, Academy of Aviation, its agents, owners, and
show fee. beneficiaries reserve the right to disallow a flight with no
prior warning or notice. In the event dispatch is refused
Consideration will be given for extenuating
based on intentional misrepresentation as to any factor
circumstances. Cancellations for weather will be at
pertaining the flight profile, the full charge of the flight
the discretion of the instructor. may be billed or withheld from the student’s account.
No-Show Policy A written statement as to the company’s decision to
If a student or a renter is more than 15 minutes disallow a flight may be requested in writing to:
late, and no prior notice is given, it is considered a 7150 Republic Airport, Suite 101. Farmingdale, NY
“no-show” and the student/renter will be charged 11735 within 5 business days of the incident.
a no-show flat fee. Consideration will be given for
extenuating circumstances.
Airport and Campus Security
Only authorized personnel are allowed on the ramp.
Academy of Aviation students may apply for ramp
access at www.republicairport.net.
Badge holders must display their current, activated
badge at all times on the air side of the airport.
“Displayed” is regarded to mean outside of all
clothing and located between your collar and
waistline.
Guests of AOA must be escorted “portal to portal”
by an authorized employee.
Students pending badge access, foreign students,
or those who do not qualify for ramp access will
have to be escorted at all times when on the ramp.
Academy of Aviation Page 252020 Accredited Vocational Program Catalog Page 23
Student Pilots
General Policies
1. All Students must be released by their AOA Instructor prior to any solo flights.
2. The instructor shall verify that the student has received all required training and endorsements prior to
each flight.
3. The instructor shall verify that the student has a current medical certificate.
4. At least one instructor must be present at the flight school during all solo flight operations.
5. Students are encouraged to file a VFR Flight Plan for all cross-country flights.
6. The instructor who releases the student for solo flight is responsible for that student unless another
instructor knowingly and willing takes over responsibility.
Student Check-in policy
All students that have a dual lesson scheduled are asked to check in at the flight school 15 minutes prior
to the scheduled lesson time. If this dual lesson is to be a cross-country flight, the student will have all
flight planning, weather acquisition and documentation complete before the lesson start time.
Right to Refuse Services
Academy of Aviation reserves the right to refuse services to students and renters for the following
reasons:
1. Financial – Accounts with past due balances.
2. Medical – Pilot does not have a current medical.
3. Operational – Student or renter pilot was found to be in violation of a FAR and/or a policy.
4. Administrative – In any event whereby the customer has breached the trust or good faith of the
Academy of Aviation, and in doing so has called in to question the safety or security of providing goods
or services.
5. Dispatch – As outlined herein, any flight that does not satisfy the dispatcher’s responsibility
for dispatch.
Complaint Policy
All students are urged to share their feedback with their instructors and any staff or faculty that they are
in contact with, however we understand that there may be situations where a concern requires additional
attention to resolve. Besides having an open door policy, the Academy of Aviation has put a student
complaint tracking system in place to ensure that any serious concerns are met with serious attempts
at satisfaction.
Any student who wishes to lodge a formal complaint may do so by filling out their information at the
following link:
https://www.aoa.edu/ccp
Filling out this form will log a record of the complaint, send an email notification to senior management,
and allow for tracking to ensure that your submission is recorded for follow up.
Academy of Aviation Page 27Grievance Procedure
Schools accredited by the Accrediting Commission of Career Schools and Colleges must have a
procedure and operational plan for handling student complaints. If a student does not feel that the
school has adequately addressed a complaint or concern, the student may consider contacting the
Accrediting Commission. All complaints reviewed by the Commission must be in written form and
should grant permission for the Commission to forward a copy of the complaint to the school for a
response. This can be accomplished by filing the ACCSC Complaint Form. The complainant(s) will be
kept informed as to the status of the complaint as well as the final resolution by the Commission. Please
direct all inquiries to:
Accrediting Commission of Career Schools & Colleges
2101 Wilson Boulevard, Suite 302
Arlington, VA 22201
(703) 247-4212
www.accsc.org
A copy of the ACCSC Complaint Form is available at the school and may be obtained by contacting
(name/position) or online at www.accsc.org.
Additionally, the student may file a complaint with the Bureau of Proprietary Supervision of the New
York State Education Department at any time. The student may contact BPSS for further details and/or
the Student Disclosure Pamphlet at the end of this Catalog. BPSS is located at 116 West 32nd Street,
5th Floor, New York, New York 10001. Student can also telephone the Department at (212) 643-4760, to
request an interview for the purpose of filing a written complaint.
DISCLAIMER
The student should be aware that some information in the catalog may change. It is recommended
that students considering enrollment check with the school director to determine if there is any change
from the information provided in the catalog. In addition, a catalog will contain information on the
school’s teaching personnel and courses/curricula offered. Please be advised that the State Education
Department separately licenses all teaching personnel and independently approves all courses and
curricula offered. Therefore, it is possible that courses/curricula listed in the school’s catalog may not
be approved at the time that a student enrolls in the school or the teaching personnel listed in the
catalog may have changed. It is again recommended that the student check with the school director to
determine if there are any changes in the courses/curricula offered or the teaching personnel listed in
the catalog.
2020 Accredited Vocational Program Catalog Page 28Academy of Aviation Headquarters are located at: 7150 Republic Airport, Suite 101 Farmingdale, New York, 11735 Admissions: (631) 777-7772 fly@aoa.edu Volume 2020-2 Published: September, 2020
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