752 Adopted Report Lifestyle and Community

752 Adopted Report Lifestyle and Community

752 Adopted Report Lifestyle and Community

752 Adopted Report for the Lifestyle and Community Committee Meeting held on Thursday 1 March 2018 at 2pm City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

752 Adopted Report Lifestyle and Community

752nd Council Meeting 13 March 2018 2 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report Index Adopted Report Lifestyle and Community Committee Meeting Thursday 1 March 2018 Item Direct. File Page Subject 1 LC LG115/1356/01/2018(P1) 4 2018 Proposed Agenda Items For The Lifestyle And Community Committee 2 LC FN334/375/02/06(P1) 6 2017-18 Local Area Works Program - Additions 3 LC LG314/411/18/004(P1) 10 Contract No LG314/411/18/004 Pound Management Services And Associated Leases For Coombabah And Stapylton Pound General Business 4 LC LG314/411/18/004(P2) 26 Lifestyle and Community Committee Meeting Time Change 5 LC LG314/411/18/004(P2) 26 Allocation of Funding – Birdlife Southern Queensland KEY: OCEO - Office of the Chief Executive Officer OCOO Office of the Chief Operating Officer EDMP - Economic Development and Major Projects OS - Organisational Services EPE - Economy, Planning and Environment TI - Transport and Infrastructure LC - Lifestyle and Community WW - Water and Waste

752 Adopted Report Lifestyle and Community

752nd Council Meeting 13 March 2018 3 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ADOPTED BY COUNCIL 13 MARCH 2018 RESOLUTION G18.0313.011 moved Cr Vorster seconded Cr O’Neill That the Report of the Lifestyle and Community Committee’s Recommendations of Thursday, 1 March 2018, numbered LC18.0301.001 to LC18.0301.005, be adopted with the exception of Recommendation Numbers LC18.0301.003 and LC18.0301.005 which were specifically resolved. CARRIED UNANIMOUSLY ATTENDANCE Cr H Vorster (Chairperson) Cr G Baildon AM Cr K Boulton Cr C Caldwell Cr D Gates Cr R La Castra Cr G O’Neill Cr G Tozer Cr PC Young Visitor Cr P Taylor Visitor Cr W Owen-Jones Visitor Ms A Ewens Director Lifestyle and Community APOLOGY Nil PRESENTATIONS Nil

752 Adopted Report Lifestyle and Community

752nd Council Meeting 13 March 2018 4 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 1 LIFESTYLE AND COMMUNITY 2018 PROPOSED AGENDA ITEMS FOR THE LIFESTYLE AND COMMUNITY COMMITTEE LG115/1356/01/2018(P1) 2018 ITEM BRANCH ACTION/ PREVIOUS RESOLUTION Lifestyle and Community Committee – All Meetings 2018 Proposed Agenda Items for the Lifestyle and Community Committee Director’s Office Standing Item 2017-18 Local Area works Program – Additions Lifestyle and Community Transport & Local Area Works Standing Item 752 Council Meeting – 13 March Lifestyle and Community Committee – 1 March Pound management services and associates leases for Coombabah and Stapylton Pound Animal Management Demand for Grass Root Sports on GC Parks & Recreation Services To be confirmed Establishment of the Operations Centres Commonwealth Games Presentation only 753 Council Meeting – 23 March Lifestyle and Community Committee – 15 March Parkwood-Coombabah Koala Population Study City Planning Josh Bassett Dog Off-Leash Area Guidelines Animal Management Mykel Smith Live Music Action Plan Arts & Culture Libby Lincoln GC2018 Overview – Commonwealth Games Unit Commonwealth Games Unit Presentation only

752 Adopted Report Lifestyle and Community

752nd Council Meeting 13 March 2018 5 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 1 LIFESTYLE AND COMMUNITY 2018 PROPOSED AGENDA ITEMS FOR THE LIFESTYLE AND COMMUNITY COMMITTEE LG115/1356/01/2018(P1) RECOMMENDATION It is recommended that Council resolves as follows: That the 2018 Proposed Agenda Items for the Lifestyle and Community Committee be noted. Authorised by: Alison Ewens TRACKS REF: #68230681 Director Lifestyle and Community COMMITTEE RECOMMENDATION LC18.0301.001 moved Cr Gates seconded Cr Tozer That the 2018 Proposed Agenda Items for the Lifestyle and Community Committee be noted. CARRIED

752 Adopted Report Lifestyle and Community

752nd Council Meeting 13 March 2018 6 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 2 LIFESTYLE AND COMMUNITY 2017-18 LOCAL AREA WORKS PROGRAM – ADDITIONS FN334/375/02/06(P1) Refer 1 page attachment 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is for Council to approve additions to the 2017-18 Local Area Works Program as detailed in Attachment 1. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION Councillors in conjunction with City officers have suggested that the projects in Attachment 1 be added to the 2017-18 Local Area Works Program.

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND OPERATIONAL PLAN 1.0 The best place to live and visit. 1.1 Our city provides a choice of liveable places We can choose diverse lifestyle and housing options from rural to city living. 2.0 Prosperity built on a strong diverse economy 2.3 We have infrastructure that supports productivity and growth. We have connected and vibrant economic precincts. 3.0 People contribute to a strong community spirit 3.6 We are an active community We enjoy the city and its enviable climate. 7 COAST 2018 COMMONWEALTH GAMES IMPACT Not Applicable.

8 FUNDING AND RESOURCING REQUIREMENTS Funds are available within the various Local Area Works allocations to carry out the works as indicated in Attachment 1 within the 2017-18 financial year. In the case of the Local Area Works Program – Additions, details of the additional annual operational/maintenance costs, estimated new/upgrade and renewal costs and estimated useful life of the new assets created are shown in Attachment 1.

752nd Council Meeting 13 March 2018 7 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 2 (Continued) 2017-18 LOCAL AREA WORKS PROGRAM – ADDITIONS FN334/375/02/06(P1) The new/upgrade cost is the cost to create or upgrade the asset. The renewal cost is the cost to renew the asset in today’s dollars and includes disposal costs and design costs as required at the end of the asset’s estimated useful life. The works proposed in this report will be maintained and operated using WOC maintenance budgets unless otherwise specified. Budget submissions will therefore be lodged during future budget deliberations to cover maintenance and operational costs. These assets will be included in the relevant Asset Management Plans.

9 RISK MANAGEMENT City Infrastructure’s risk in the terms of project development and delivery is mitigated by the risk management procedure 6-3 which is aligned with the Risk Management Standards AS/NZS 31000:2009. Community Services’ risk in the terms of project development and delivery is mitigated by undertaking risk assessments (including consequence and likelihood assessments and mitigation actions) as part of project planning and execution. 10 STATUTORY MATTERS Not Applicable. 11 COUNCIL POLICIES The policy applicable to the inclusion of Local Area Works projects listed for endorsement by Council is the Local Area Works and Services Program Policy (iSPOT #48181699) and the Community Grants Policy.

12 DELEGATIONS Not Applicable. 13 COORDINATION & CONSULTATION Name and Title of the Stakeholder Consulted Directorate or Organisation Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate) Garry Ellis, Program Coordinator, Project Management Unit Transport and Infrastructure Yes Jon McIlveen, Parks Development Officer Lifestyle and Community Yes

752nd Council Meeting 13 March 2018 8 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 2 (Continued) 2017-18 LOCAL AREA WORKS PROGRAM – ADDITIONS FN334/375/02/06(P1) 14 STAKEHOLDER IMPACTS The community, ratepayers and visitors to the Gold Coast will benefit from the new and improved facilities funded from the Local Area Works Program as listed in Attachment 1. 15 TIMING Projects listed with “TBA” will be added to the Local Area Works Program once formally approved by Council and included in Design/Construction Programs for implementation in conjunction with other priority works contained in the City’s Capital Works Program. 16 CONCLUSION The proposed additions to the Local Area Works and Services Program as suggested by divisional councillors in conjunction with City officers are listed in Attachment 1. It is recommended that Council approve the additions in order that they can be delivered as soon as practicable.

17 RECOMMENDATION It is recommended that Council resolves as follows: That the additions listed in Attachment 1 be approved for the 2017-18 Local Area Works Program. Author: Authorised by: Garry Ellis Alison Ewens Program Coordinator Project Management Unit Director Lifestyle and Community 13 February 2018 Tracks Ref: 68182859 COMMITTEE RECOMMENDATION LC18.0301.0022 moved Cr Gates seconded Cr Tozer That the additions listed in Attachment 1 be approved for the 2017-18 Local Area Works Program. CARRIED

752nd Council Meeting 13 March 2018 9 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ATTACHMENT 1 LIFESTYLE AND COMMUNITY – ADDITIONS Line # Project Manager Div Project No Location and / or Recipient Organisation Description Proposed Local Area Works Allocation New / Upgrade. Preliminary Estimated Capital costs $ Additional Annual Operations & Maintenance Costs $ Estimate Useful Life Years Future Renewal Costs 1 G. Ellis (CR16082) 5 27052 Various Community Organisations Occupying Council Leasehold Land – Division 5 Increase the allocation for project #27052, Division 5 Community Facility Contributions 2017-18 by $5,000 from $140,000 to $145,000 to cater for future Community Facility Contributions across the Division.

5,000 N/A N/A N/A 2 G. Ellis (CR63847) 6 27053 Various Community Organisations Occupying Council Leasehold Land – Division 6 Increase the allocation for project #27053, Division 6 Community Facility Contributions 2017-18 by $5,000 from $30,000 to $35,000 to cater for future Community Facility Contributions across the Division. 5,000 N/A N/A N/A 3 J. McIlveen (CR59031) 8 27339 Nielsens Road, Carrara Increase the allocation for project #27339, Half Basketball Court in Alan Nielsen Park by $10,000 from $62,000 to $72,000 for the additional drainage works required to stabilise the existing ground conditions. 10,000 72 35 72,000 4 G. Ellis (CR60419) 9 27042 Various Community Organisations – Division 9 Increase the allocation for project #27042, Division 9 Community Concerts and Functions 2017-18 by $14,000 from $108,000 to $122,000 to cater for future events across the Division.

14,000 N/A N/A N/A Sub Total 72 Cumulative Total 327,500 * Cumulative total is the total value of the additional annual operational maintenance costs for local area works funded Community assets submitted to Council for notation for the 2017-18 financial year as at the date of this report.

752nd Council Meeting 13 March 2018 10 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 3 ANIMAL MANAGEMENT CONTRACT NO. LG314/411/18/004 – POUND MANAGEMENT SERVICES AND ASSOCIATED LEASES FOR COOMBABAH AND STAPYLTON LG314/411/18/004 (P2) Refer 6 page attachment 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT This report seeks approval to establish significant preferred supplier arrangement LG314/411/18/004 to provide Pound Management Services and associated leases for Coombabah and Stapylton pounds for a period of 10 years. 4 PREVIOUS RESOLUTIONS Ex Council Minute GA17.0620.003 (in part): 2 That Council adopts the City Contracting Plan 2017-18 (Attachment 1) with the following amendments: a Reference 2.27 to be amended to “a quotation process”; b Reference 2.95, 9.18 and all contracts $4m and over to be amended to “Contract award to be referred back to Council”; c Reference 5.3 contract value to be limited to the amount approved in the 2017-18 budget including reprovisions.

3 That a quarterly acquittal of the City Contracting Plan 2017-18 be submitted via the Governance and Administration Committee.” Ex Council Minute GA17.0202.005: 1 That the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009. 2 To extend contract LG314/411/13/082 for Pound Management Services with the Animal Welfare League Queensland for a 12 month period from 1 July 2017 to 30 June 2018 with the same terms and conditions of the current contract including rise and fall. 3 A new lease be offered to the Animal Welfare League Queensland for the area at Coombabah Animal Management Facility currently leased by them for a 12 month period from 1 July 2017 to 30 June 2018.’ Ex Council Minute G08.0606.014: That Committee Recommendation CC08.0604.004 be adopted with the addition of a part 5 which reads as follows: 5 That the management of the Animal Welfare League be requested to make every effort to advise the community of Council’s ongoing support and funding towards the day to day operation of this association.”

752nd Council Meeting 13 March 2018 11 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 3 (Continued) CONTRACT NO. LG314/411/18/004 – POUND MANAGEMENT SERVICES AND ASSOCIATED LEASES FOR COOMBABAH AND STAPYLTON LG314/411/18/004 (P2) Ex Council Minute CC08.0604.004: 1 That in accordance with the provisions of Clause 486(1)(a) of the Local Government Act 1993 as amended it is satisfied that there is only one supplier (Animal Welfare League of Qld) reasonably available to it for the provision of pound management services from 1 July 2008 to 30 June 2017.

2 That the Chief Executive Officer be granted delegated authority to negotiate and enter into a Pound Management Agreement with the Animal Welfare League of Qld Inc. to expire 30 June 2017 subject to the terms and conditions being satisfactory to the Chief Executive Officer. 3 That Council lease Area A of Stapylton Pound as defined on the attached map to the Animal Welfare League of Qld Inc. from 1 July 2008 on a short term basis until such time that Council considers growth in the northern region of the City is able to sustain a pound facility once again.

4 That Council lease Area B of Stapylton Pound as defined on the attached map to the Animal Welfare League of Qld Inc. from 1 July 2008 to 30 June 2017.” Ex Council Minute H02.1121.013: 1 That the report and attachment be deemed confidential documents pursuant to sections 250 (2) and 1143 (4) of the Local Government Act and remain so unless Council decides otherwise by resolution. 2 That Council is satisfied that there is only one supplier reasonably available to it for the provision of pound management services.

3 That Council enter into a Pound Management Agreement (as detailed at Attachment A) for Coombabah and Stapylton Pounds with the Animal Welfare League of Qld Inc. Ex Council Minute G02.1129.023: That the Agenda reports in relation to Committee Recommendation H02.1121.013 be deemed non-confidential.” 5 DISCUSSION Pound management services are required for the City’s two animal pounds located in Coombabah and Stapylton. Services are required to manage the day to day operation of both sites. Council has an existing arrangement in place with the Animal Welfare League of Queensland Inc. (AWLQ). This is due to expire on 30 June 2018. AWLQ also has a Council lease for the Coombabah site which will expire on 30 June 2018. There is a further arrangement between AWLQ and Council for the Stapylton site, also expiring on 30 June 2018.

752nd Council Meeting 13 March 2018 12 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 3 (Continued) CONTRACT NO. LG314/411/18/004 – POUND MANAGEMENT SERVICES AND ASSOCIATED LEASES FOR COOMBABAH AND STAPYLTON LG314/411/18/004 (P2) The most advantageous and operationally suitable method of delivering the service is to establish a contractual arrangement with an external supplier. It is highly desirable for the contractor to also be the lease holder for the adjacent Council land at Coombabah and Stapylton. This is due to the operational efficiencies and service enhancements achieved by the facility lessee being able to add on-site value to the pound management service. Benefits include:  Efficiencies in the transfer of unclaimed animals to the shelter;  Provision of on-site veterinary care;  Economies of scale and higher service standards due to the large staffing resource, large volunteer pool and a significantly greater onsite presence. The successful supplier, upon award of the contract is required to also enter into a Lease Agreement for the Coombabah and Stapylton sites in accordance with the information contained in the Invitation to Offer, for the same period. In accordance with the Significant Contracting Plan (refer Attachment 1), organisations registered with the Australian Charities and Not-for-profits Commission (ACNC) who had existing operational experience in pound management were contacted in November 2017 to gauge their interest in responding to the Invitation to Offer. These organisations were: 1 The Lost Dogs Home Victoria 2 The Royal Society for the Prevention of Cruelty to Animals Queensland (RSPCA Qld) 3 Animal Welfare League of Queensland Inc. (AWLQ).

The Lost Dogs Home Victoria declined to participate sighting their preference to work in Victoria only. The Royal Society for the Prevention of Cruelty to Animals Queensland (RSPCA Qld) accepted Council’s offer to participate as did AWLQ by registering with the LG Tenderbox. Offers were subsequently invited from AWLQ and RSPCA Qld. The Invitation to Offer required the submission of two sections:  Section 1 – Coombabah pound.  Section 2 – Stapylton pound. The following offer was received. Offeror Separable Portion 1 Animal Welfare League of Queensland Inc. (AWLQ) 1 RSPCA Qld did not procees with the submission of an offer. The offer received from AWLQ was evaluated using a four gate evaluation process incorporating the evaluation criteria that formed part of the Invitation to Offer documents. Evaluations were undertaken by three officers of Council, the result was reviewed and verified independently by an officer from City Procurement. The names of the evaluation team and the scoring matrix with assigned weightings are on file for reference.

752nd Council Meeting 13 March 2018 13 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 3 (Continued) CONTRACT NO. LG314/411/18/004 – POUND MANAGEMENT SERVICES AND ASSOCIATED LEASES FOR COOMBABAH AND STAPYLTON LG314/411/18/004 (P2) The first gate of the evaluation process considered the evaluation of the following specific mandatory criteria.  Licences and certifications.  Documented Work Health and Safety (WHS) management system. The first gate of the evaluation process found the offer to be conforming to the mandatory requirements of Council’s Invitation to Offer documents.

The second gate of the evaluation process considered the evaluation of the following capability scoring criteria and determined those suppliers capable of meeting Council’s requirements.  Social benefit.  Capability of suitable staff, equipment and plant.  Customer service capability.  Relevant experience / past performance.  Work Health and Safety (WHS) management systems and examples of Safe Work Method Statements (SWMS).  Local Content.  Gold Coast Awards. The resultant aggregated score is as follows. Offeror Capability Local Content Gold Coast Awards Evaluation Score (out of 83%) (out of 15%) (out of 2%) (out of 100%) 1 Animal Welfare League of Queensland Inc. (AWLQ) 49% 15% 0% 64% AWLQ scored sufficiently in the evaluation of their capability and were determined as a supplier capable of meeting Council’s requirements. As a result, this offeror was moved through to the third evaluation gate.

The third gate of the evaluation process allowed for the review and related interview regarding the Offerors pricing submission, with a view to determining whether the Offeror has a true understanding of the operational requirements. The option to have the Offeror attend an interview to ascertain this was not required, as the only Offeror is the incumbent. The fourth gate of the evaluation process considered the evaluation of the value for money criteria in order to select the most advantageous offer. The total amounts received are listed below.

Coombabah and Stapylton Pound management fees per annum Tenderers Local Content % Gold Coast Awards % Total Amount (excl. GST) for twelve months* 1/7/2018-30/6/2019 1 Animal Welfare League of Queensland Inc. (AWLQ) 15% 0% $ 567,412.20 Council’s estimate was: $ 552,973.11 * Rise and fall applies after year one.

752nd Council Meeting 13 March 2018 14 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 3 (Continued) CONTRACT NO. LG314/411/18/004 – POUND MANAGEMENT SERVICES AND ASSOCIATED LEASES FOR COOMBABAH AND STAPYLTON LG314/411/18/004 (P2) AWLQ is considered capable of undertaking the works and reflects the offer most advantageous to Council. AWLQ has satisfied the evaluation team of their clear understanding of the scope of work, that this is not at variance with the requirements of the Invitation to Offer document and has also satisfied the evaluation team as to their ability to complete this contract in addition to their other current contractual commitments. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND OPERATIONAL PLAN This requirement was adopted by Council as a proposed contract under the City Contracting Plan 2017-18 (GA17.0817.003), as follows.

Ref. Purpose Alignment to Corporate Strategies, Operational and Corporate Plans Sourcing Method Contract Type* Estimated Value of Contract(s) Capex/ Opex Expected Contract Duration + Extension Option(s) Expected time to market (financial year) Budget Centre Recommendation 3.7 Pound Management Services and Related Lease Quotation process, Social Procurement Opportunity (iv) 2,071,000 O 5 years Q2 Recommendation to enter into the arrangement be brought back to Council for consideration The Expected Contract Duration has increased from 5 years to 10 years. The Estimated Value of Contract therefore has increased from $2,071,000 to $6,025,929.45. 7 GOLD COAST 2018 COMMONWEALTH GAMES IMPACT Not Applicable.

8 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations If the offer was to be accepted for this arrangement, the services off this arrangement form a component of the entire budget of the cost centres (Budget Centre CS4560O002) shown in the table below, as adopted by Council on 19 June 2017 in the Operational Budget document (G17.0619.002) for the first financial year.

752nd Council Meeting 13 March 2018 15 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 3 (Continued) CONTRACT NO. LG314/411/18/004 – POUND MANAGEMENT SERVICES AND ASSOCIATED LEASES FOR COOMBABAH AND STAPYLTON LG314/411/18/004 (P2) Similar budgets will be submitted by the Asset Custodian to Council for approval, for each of the subsequent financial years as shown. Financial Year Budget/ Cost Centre WBS Description Contract Estimate* (ex GST) Budget (ex GST) 2018-19 1004544 Coombabah pound 427,987.92 427,987.92 2018-19 1006447 Stapylton pound 139,424.28 139,424.28 2019-20** 1004544 Coombabah pound 435,691.70 2019-20** 1006447 Stapylton pound 141,933.92 2020-21** 1004544 Coombabah pound 443,534.15 2020-21** 1006447 Stapylton pound 144,488.73 2021-22** 1004544 Coombabah pound 451,517.77 2021-22** 1006447 Stapylton pound 147,089.52 2022-23** 1004544 Coombabah pound 460,548.12 2022-23** 1006447 Stapylton pound 150,031.32 2023-24** 1004544 Coombabah pound 469,759.09 2023-24** 1006447 Stapylton pound 153,031.94 2024-25** 1004544 Coombabah pound 479,154.27 2024-25** 1006447 Stapylton pound 156,092.58 2025-26** 1004544 Coombabah pound 488,737.35 2025-26** 1006447 Stapylton pound 159,214.43 2026-27** 1004544 Coombabah pound 498,512.10 2026-27** 1006447 Stapylton pound 162,398.72 2028-29** 1004544 Coombabah pound 508,482.34 2028-29** 1006447 Stapylton pound 165,646.69 Total Estimate: $6,183,276.95 $567,412.20 *Rise and fall applies after year 1. This arrangement is a Lump Sum contract for 10 years, reviewed annually. Recurring monthly payments will be made to the Contractor based on the lump sum offered. People and Culture No extra staff will be required for this project. 9 RISK MANAGEMENT The project risks have been identified and relevant mitigation measures applied. The risk assessment is on file for reference.

752nd Council Meeting 13 March 2018 16 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 3 (Continued) CONTRACT NO. LG314/411/18/004 – POUND MANAGEMENT SERVICES AND ASSOCIATED LEASES FOR COOMBABAH AND STAPYLTON LG314/411/18/004 (P2) 10 STATUTORY MATTERS The invitation to offer process has been carried out in accordance with the Local Government Regulation 2012 which requires adherence to sound contracting principles. These principles are defined in Section 104(3) of the Local Government Act 2009 and are as follows.  Value for money.

 Open and effective competition.  The development of competitive local business and industry.  Environmental protection.  Ethical behaviour and fair dealing. These principles form part of the invitation to offer process and are reinforced within the evaluation criteria as appropriate. Section 221(1) of the Local Government Regulation 2012 provides that a local government must make a Significant Contracting Plan for each significant contract before the contract starts for any activity identified in the annual contracting plan as a significant contract. 11 COUNCIL POLICIES The invitation to offer process has been carried out in accordance with the requirements of Council’s Procurement Policy and Contract Manual.

12 DELEGATIONS Not Applicable. 13 COORDINATION & CONSULTATION The following internal and external stakeholders have been involved / participated in the proposal to date. Name and/or Title of the Stakeholder Consulted Directorate or Organisation Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate) Manager Health Regulatory and Lifeguard Services Lifestyle and Community Yes Director Lifestyle and Community Lifestyle and Community Yes Chief Procurement Officer Organisational Services Yes Executive Coordinator Category and Relationship Management, City Procurement Organisational Services Yes Coordinator Category and Relationship Management, City Procurement Federico Caporali Organisational Services Yes Manager Property Services Organisational Services Yes

752nd Council Meeting 13 March 2018 17 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 3 (Continued) CONTRACT NO. LG314/411/18/004 – POUND MANAGEMENT SERVICES AND ASSOCIATED LEASES FOR COOMBABAH AND STAPYLTON LG314/411/18/004 (P2) Right to Information (RTI) and Information Privacy (IP) Legislation 2009 The RTI/IP considerations are as follows:  Naming External Stakeholders (Personal Information): Not applicable.  Naming Internal Stakeholders (Routine Personal Work Information: Not applicable.

14 STAKEHOLDER IMPACTS External / community stakeholder Impacts No adverse impacts are expected to be experienced by external / community stakeholders during the undertaking of this work. Benefits include:  an effective and efficient pound management service; and  community based animal welfare services. Internal (Organisational) Stakeholder Impacts Not Applicable. 15 TIMING The contract and lease arrangements will commence on 1 July 2018 coinciding with the expiry date of the current contract/lease. 16 CONCLUSION The recommended offeror is experienced in the type of work to be undertaken. The evaluation of the offers received indicates that the offer submitted by Animal Welfare League of Queensland Inc. is the one most advantageous to Council and should be recommended for acceptance for a period of 10 years.

752nd Council Meeting 13 March 2018 18 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 3 (Continued) CONTRACT NO. LG314/411/18/004 – POUND MANAGEMENT SERVICES AND ASSOCIATED LEASES FOR COOMBABAH AND STAPYLTON LG314/411/18/004 (P2) 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Council accepts the Lump Sum (excl. GST) offer submitted, with rise and fall, to establish significant preferred supplier arrangement LG314/411/18/004 - Pound Management Services and associated leases for Coombabah and Stapylton pounds for a period of 10 years with the Animal Welfare League of Queensland Inc. 2 That it be noted that the arrangement will require funding over 10 financial years. A budget has been approved for the current financial year and funds are available in Budget and Cost Centres CS4560O002 1004544 and 1006447. Similar budgets will be submitted by the Asset Custodian for approval for the nine subsequent financial years. The total expenditure required to service the commitment the contract gives rise to is anticipated to be $6,183,277 over 10 years.

Author: Authorised by: Mykel Smith Alison Ewens Coordinator Animal Management 8 February 2018 Director Lifestyle and Community TRACKS REF: 65770655 Cr Baildon declared a real (or perceived) conflict of interest (as per section 173 of the Local Government Act 2009) on this matter due to him being an Ambassador of the Animal Welfare League and left the meeting room, taking no part in the debate or decision of the meeting. Cr Baildon left the room. RECOMMENDATION ADOPTED AS PRINTED COUNCIL MEETING 13 MARCH 2018 COMMITTEE RECOMMENDATION LC18.0301.0033 moved Cr La Castra seconded Cr Boulton 1 That Council accepts the Lump Sum (excl. GST) offer submitted, with rise and fall, to establish significant preferred supplier arrangement LG314/411/18/004 - Pound Management Services and associated leases for Coombabah and Stapylton pounds for a period of 10 years with the Animal Welfare League of Queensland Inc.

2 That it be noted that the arrangement will require funding over 10 financial years. A budget has been approved for the current financial year and funds are available in Budget and Cost Centres CS4560O002 1004544 and 1006447. Similar budgets will be submitted by the Asset Custodian for approval for the nine subsequent financial years. The total expenditure required to service the commitment the contract gives rise to is anticipated to be $6,183,277 over 10 years. CARRIED Cr Baildon returned to the meeting

752nd Council Meeting 13 March 2018 19 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 3 (Continued) CONTRACT NO. LG314/411/18/004 – POUND MANAGEMENT SERVICES AND ASSOCIATED LEASES FOR COOMBABAH AND STAPYLTON LG314/411/18/004 (P2) COUNCIL MEETING 13 MARCH 2018 Cr Baildon declared a real (or perceived) conflict of interest (as per section 173 of the Local Government Act 2009) on this matter due to him being an Ambassador of the Animal Welfare League and left the meeting room, taking no part in the debate or decision of the meeting. Cr Baildon left the room.

RESOLUTION G18.0313.010 moved Cr PJ Young seconded Cr Vorster That Committee Recommendation LC18.0301.003 be adopted as printed which reads as follows:- 1 That Council accepts the Lump Sum (excl. GST) offer submitted, with rise and fall, to establish significant preferred supplier arrangement LG314/411/18/004 - Pound Management Services and associated leases for Coombabah and Stapylton pounds for a period of 10 years with the Animal Welfare League of Queensland Inc. 2 That it be noted that the arrangement will require funding over 10 financial years. A budget has been approved for the current financial year and funds are available in Budget and Cost Centres CS4560O002 1004544 and 1006447. Similar budgets will be submitted by the Asset Custodian for approval for the nine subsequent financial years. The total expenditure required to service the commitment the contract gives rise to is anticipated to be $6,183,277 over 10 years.

A division was called. For 14 Cr Tozer, Cr Owen-Jones, Cr PJ Young, Cr Caldwell, Cr Vorster, Cr Crichlow, Cr O’Neill, Cr La Castra, Cr Boulton, Cr Gates, Cr PC Young, Cr Taylor, Cr McDonald, Cr Tate Against 0 Abstained 0 Absent 1 Cr Baildon CARRIED UNANIMOUSLY

752nd Council Meeting 13 March 2018 Lifestyle and Community Committee Meeting 1 March 2018 Item 3 Adopted Report Page 20 Attachment 1

752nd Council Meeting 13 March 2018 Lifestyle and Community Committee Meeting 1 March 2018 Item 3 Adopted Report Page 21 Attachment 1

752nd Council Meeting 13 March 2018 Lifestyle and Community Committee Meeting 1 March 2018 Item 3 Adopted Report Page 22 Attachment 1

752nd Council Meeting 13 March 2018 Lifestyle and Community Committee Meeting 1 March 2018 Item 3 Adopted Report Page 23 Attachment 1

752nd Council Meeting 13 March 2018 Lifestyle and Community Committee Meeting 1 March 2018 Item 3 Adopted Report Page 24 Attachment 1

752nd Council Meeting 13 March 2018 Lifestyle and Community Committee Meeting 1 March 2018 Item 3 Adopted Report Page 25 Attachment 1

752nd Council Meeting 13 March 2018 26 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report ITEM 4 GENERAL BUSINESS LIFESTYLE AND COMMUNITY COMMITTEE MEETING TIME CHANGE LG314/411/18/004 (P2) COMMITTEE RECOMMENDATION LC18.0301.0044 moved Cr Vorster seconded Cr Gates That meetings of the Lifestyle and Community Committee will commence at 1pm from the date of the next meeting (15 March). Public notification of the change in time is to be advised in the manner required by the Local Government Regulation 2012. CARRIED ITEM 5 GENERAL BUSINESS ALLOCATION OF FUNDING – BIRDLIFE SOUTHERN QUEENSLAND LG314/411/18/004(P2) RECOMMENDATION ADOPTED AS PRINTED COUNCIL MEETING 13 MARCH 2018 COMMITTEE RECOMMENDATION LC18.0301.005 moved Cr Vorster seconded Cr Tozer That Council approves an allocation of $1938.20 from the Division 11 Local Area Works Budget to Birdlife Southern Queensland for the printing of 10,000 Bird Places of the Gold Coast brochures, this being a one-off donation made outside of Council’s competitive programs on public interest grounds.

CARRIED COUNCIL MEETING 13 MARCH 2018 RESOLUTION G18.0313.009 moved Cr Vorster seconded Cr Caldwell That Committee Recommendation LC18.0301.005 be adopted as printed which reads as follows:- That Council approves an allocation of $1938.20 from the Division 11 Local Area Works Budget to Birdlife Southern Queensland for the printing of 10,000 Bird Places of the Gold Coast brochures, this being a one-off donation made outside of Council’s competitive programs on public interest grounds. CARRIED UNANIMOUSLY There being no further business the meeting closed at 2.18pm.

752nd Council Meeting 13 March 2018 27 Lifestyle And Community Committee Meeting 1 March 2018 Adopted Report These Pages Numbered 1 to 27 Constitute The Adopted Report Of The Meeting Of The Lifestyle and Community Committee Held Thursday 1 March 2018