9-12 June 2021 Live in Rotterdam or virtual on your computer - For all updated information, check the meeting website www.eurapag2021.eu
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9-12 June 2021 Live in Rotterdam or virtual on your computer For all updated information, check the meeting website www.eurapag2021.eu Questions? E-mail info@eurapag2021.eu or call +31-75-2073033
Corporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 2
TABLE OF CONTENTS
TABLE OF CONTENTS .............................................................. 2
WELCOME MESSAGE ............................................................. 3
BOARD / COMMITTEE OVERVIEW .......................................... 4
MEETING PROGRAM (UNDER PROVISO) ................................ 5
GENERAL MEETING INFORMATION ....................................... 8
INFORMATION FOR SPONSORS / EXHIBITORS ..................... 10
SPONSOR PROGRAM ............................................................ 13
MOBILE APP & VIRTUAL EXPOSURE ..................................... 17
TERMS & CONDITIONS ......................................................... 18
SPONSOR APPLICATION FORM ............................................ 20
Corporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 3
WELCOME MESSAGE
Dear industry colleague,
Once every three years, the congress of the European Association of Paediatric and Adolescent
Gynaecology (EURAPAG) is organised by one of its members. For the 15th edition, the Dutch Society for
Paediatric and Adolescent Gynaecology (DutchPAG), has been assigned to host this congress and, obviously,
this unique opportunity has been welcomed with great enthusiasm.
Unfortunately, due to the Covid-19 Pandemic, the congress had to be postponed from 2020 to 2021 and
we were forced to reconsider the format of the congress. Now, after some hard work by many people
involved, we proudly inform you that EURAPAG 2021 has been transitioned into a hybrid meeting that will
take place from Wednesday 9 to Saturday 12 June 2021 and that allows an even broader group of
healthcare professionals in the field of PAG to attend this meeting, either live or virtual.
With this corporate support prospectus, we have the pleasure to invite you to join this meeting. EURAPAG
has always recognized the importance of industry partners, as industry support and sponsorships are
essential in making possible the many scientific and educational activities in our field.
The estimated total number of attendees is 350, divided over both onsite as well as virtual attendees. The
international audience will be composed of key opinion leaders and healthcare professionals in the field of
paediatric and adolescent gynaecology.
EURAPAG 2021 provides you with numerous opportunities to showcase your company to a global audience.
Since it is organized only once every three years, this congress is one of the few moments that this group
gathers in this composition. Don’t miss out on this unique opportunity to get connected with them.
This prospectus contains a variety of support levels, varying from a Table-Top onsite exhibitor package to
an extensive Golden package that includes several virtual items as well. Furthermore, we are always open
to explore other options with you and to compose a tailor-made proposal for you. Obviously, both EURAPAG
as well as DutchPAG will be very appreciative of any support and/or sponsorship option you are able to
provide.
For any specific requests and/or questions, do not hesitate to contact the EURAPAG 2021 Congress
manager, Mr. Oscar Rangel, by e-mail info@eurapag2021.eu or by phone +31-75-207 30 33.
Thank you in advance for your consideration and we are truly looking forward to working together.
With kind regards, on behalf of the Local Organizing Committee of EURAPAG 2021,
Evelien Roos – Congress President
Charlotte Lenselink
Beth Morrel
Wendy van Dorp
Corporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 4
BOARD / COMMITTEE OVERVIEW
EURAPAG
Executive Committee
1. Paul Wood President United Kingdom
2. Zana Bumbuliene President-elect Lithuania
3. Gabriele Tridenti Vice President Italy
4. Ivonne Bedei Secretary General Germany
5. Zuzana Nižňanská Treasurer Slovak Republic
6. Marios Liassides Member Cyprus
7. Evelien Roos Member the Netherlands
8. Zoran Stankovic Member Serbia
9. Anastasia Vatopoulou Member Greece
10. Sarah Mourik Trainee Representative the Netherlands
_____
DUTCHPAG
Board-members
1. Concetta Salvatore President Gynaecologist
2. Charlotte Lenselink Secretary Gynaecologist
3. Beth Morrel Treasurer Gynaecologist
4. Judith Dekker Member Gynaecologist
5. Manja Dorman Member Gynaecologist
6. Wendy van Dorp Member Trainee
7. Josine van der Heyden Member Paediatrician/Endocrinologist
_____
Scientific Committee
Scientific Chairs / Members Local Organizing Committee
1. Prof. Dr. Joop Laven the Netherlands Scientific Chair
2. Dr. Mireille Merckx Belgium Scientific Chair
3. Charlotte Lenselink the Netherlands Local Organizing Committee
4. Beth Morrel the Netherlands Local Organizing Committee
5. Evelien Roos the Netherlands Local Organizing Committee
6. Wendy van Dorp the Netherlands Local Organizing CommitteeCorporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 5
MEETING PROGRAM (UNDER PROVISO)
The scientific committee has composed a program that includes all relevant and important topics within
the field of PAG. Presented by (global) experts in the field, this program is not only brought to the group
of delegates onsite but also to all participants who will virtually attend the meeting in the comfort of their
own home.
For this, a special Virtual Event Platform will be used through which the virtual attendees will not only be
able to attend the scientific sessions, but also to attend your virtual booth for instance. In the schedule
below, all sessions marked with a * will be broadcasted through this platform.
Wednesday 9 June 2021
Time Session Location
12.00 - 15.00 IFEPAG Exam, organised by FIGIJ VIRTUAL SESSION
16.00 - 18.00 Registration / Information Desk open Registration / Information desk
18.00 - 18.45* Opening Ceremony Plenary room
18.45 - 19.45 Welcome reception Town Hall Rotterdam
Thursday 10 June 2021
Time Session Location
07.30 - 18.00 Registration / Information Desk open Registration / Information desk
08.00 - 08.30* Sponsored Breakfast session Plenary room
08.30 - 10.00* Scientific session Plenary room
10.00 - 10.30 Coffee Break Exhibition area
10.30 - 12.00* Scientific session Plenary room
12.00 - 13.30* Scientific session Plenary room
12.00 - 13.30* IFA-session VIRTUAL SESSION
13.30 - 14.15 Lunch Break Exhibition area
13.30 - 14.15* Sponsored lunch symposiums Plenary room
14.15 - 15.45* Scientific session Plenary room
14.15 - 15.45* Abstract session VIRTUAL SESSION
15.45 - 16.00 Short afternoon Break Exhibition area
16.00 - 17.30* Scientific session Plenary room
16.00 - 17.30* Poster presentations VIRTUAL SESSION
18.00 - 20.00 EURAPAG General Assembly Plenary room
Friday 11 June 2021
Today, EURAPAG will be hosting the 2nd Pan-European Trainees' Congress, that will be a virtual one-day
congress, integrated in the main congress program and attended by residents in PAG from all over
Europe.Corporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 6
MEETING PROGRAM (UNDER PROVISO)
Friday 11 June 2021
Time Session Location
07.30 - 17.00 Registration / Information Desk open Registration / Information desk
08.00 - 08.30* Sponsored Breakfast session Plenary room
08.30 - 10.30* Scientific session – Hot topics in PAG Plenary room
nd
↘ Part of the 2 Pan European Trainees’ Congress
10.30 - 11.00 Coffee Break Exhibition area
11.00 - 12.30* Scientific session Plenary room
11.00 - 12.30* Abstract session VIRTUAL SESSION
11.00 - 12.30 Trainee workshops VIRTUAL SESSION
↘ Part of the 2nd Pan European Trainees’ Congress
12.30 - 13.30 Lunch Break Exhibition area
12.30 - 13.30* Sponsored lunch symposiums Plenary room
13.30 - 15.00* Scientific session Plenary hall
13.30 - 15.00* Stump the Professor VIRTUAL SESSION
↘ Part of the 2nd Pan European Trainees’ Congress
15.00 - 15.30 Afternoon Break Exhibition area
15.30 - 17.00* Scientific session Plenary hall
15.30 - 17.00* Trainee research presentations VIRTUAL SESSION
↘ Part of the 2nd Pan European Trainees’ Congress
19.30 - 00.00 Evening event to be announced
Saturday 12 June 2021
Time Session Location
08.00 - 16.00 Registration / Information Desk open Registration / Information desk
08.00 - 08.30* Sponsored Breakfast session Plenary room
08.30 - 10.00* Scientific session Plenary room
08.30 - 10.00* Poster presentations VIRTUAL SESSION
10.00 - 10.30 Coffee break Exhibition area
10.30 - 12.00* Scientific session Plenary room
10.30 – 12.00 Abstract presentations VIRTUAL SESSION
12.00 - 12.30 Lunch Break Exhibition area
12.00 - 12.30* Sponsored lunch symposium Plenary room
12.30 - 14.00* Scientific session Plenary room
14.00 - 14.15 Short afternoon break Exhibition area
14.15 - 15.45* Scientific session Plenary room
15.45 - 16.00* Closing remarks Plenary roomCorporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 7
MEETING PROGRAM (UNDER PROVISO)
Main Congress topics
During the congress, a wide range of relevant topics will be addressed including global topics such as:
• public health issues for youths,
• the success (or failure) of vaccination programs,
• childhood obesity,
• availability of health services,
• childhood (sexual) abuse,
• strategies in education in PAG,
• epidemiology and research from the Generation R Study.
Furthermore, medical subjects will be addressed, including (but not limited to):
• adolescent menstrual disorders,
• adolescent PCO and its repercussions,
• childhood endocrine diseases as related to reproductive health,
• vulvar disorders,
• sequelae to childhood cancer,
• adnexal diseases,
• modern approaches to DSD.
The members of the scientific committee, which is chaired by the experts Prof. Dr. Joop S.E. Laven
(Gynaecologist, Erasmus MC, University Medical Centre Rotterdam) and Dr. Mireille Merckx (Gynaecologist,
Flemish Society for Obstetrics and Gynaecology), have committed to the challenging task of composing a
program that will meet the demands of both the onsite as well as the virtual attendees.Corporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 8
GENERAL MEETING INFORMATION
Previous meetings
Year Date City, Country Venue Attendees
2011 26-29 May Plovdiv, Bulgaria Novotel no data available
2014 17-20 September London, UK Royal College of Obstetricians and Gynaecologists ± 330
2017 07-10 June Vilnius, Lithuania Radisson BLU Hotel ± 275
2020 03-06 June Rotterdam, the Netherlands Hilton Hotel 300+
2021 09-12 June Rotterdam, the Netherlands Hilton Hotel + virtual 350
Attendee statistics EURAPAG 2017 – Vilnius, Lithuania
During the previous EURAPAG-meeting, which was held in Vilnius, Lithuania, attendees represented
almost 40 different countries, which proves that this congress is a truly global event.
Obviously, the majority of the attendees came from several countries in Europe however, the
organization welcomed attendees from the following countries as well:
Argentina Philippines
Australia South Africa
Canada Sri Lanka
Malaysia United Arab Emirates
Niger United States of America
Hence, if you would like to have your product promoted within a genuinely global target audience, then
do not wait any longer and select your preferred sponsor package on page 12 of this prospectus.Corporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 9
GENERAL MEETING INFO RMATION
Venue*
Hilton Hotel
Weena 10
3012 CM Rotterdam
The Netherlands
www.rotterdam.hilton.com
*This venue is compliant to the rules and regulations of the Code of Conduct for Pharmaceutical Advertising,
that has been implemented up by The Foundation for the Code for Pharmaceutical Advertising ("the CGR").
Official Congress Website
Information regarding all aspects of EURAPAG 2021 is updated on a continuous basis on the official
congress website https://www.eurapag2021.eu.
Accommodation
For this congress, a special hotel room rate is available at the Hilton Hotel for anyone who attends
EURAPAG 2021 (attendees, industry staff, etc.). From 1 October 2020, you can book your hotel room
through the special link on the congress website: www.eurapag2021.eu/accommodation
Registration
Registration for the meeting has been re-opened on 1 November 2020 and can be done through the
official congress website. Should you wish to register groups of 10 persons or more, please send an email
to the following e-mail address: info@eurapag2020.eu.
Accreditation
The organization is seeking accreditation by the European Council for Continuing Education (EACCME) to
provide continuing medical education (CME) credits to physicians. The EACCME is an institution of the
European Union of Medical Specialists (UEMS). EACCME credits are recognized Europe-wide and in North
America. EACCME credits can be exchanged for their national equivalent by contacting the respective
National CME authority. EACCME credits are recognized by the American Medical Association (AMA)
towards the Physician’s Recognition Award (AMA PRA).Corporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 10
INFORMATION FOR SPONSORS / EXHIBITORS
Exhibit schedule (subject to change)
Exhibit Set Up: Wednesday 9 June 2021 15.30 hrs. – 18.30 hrs.
Thursday 10 June 2021 07.30 hrs. – 10.00 hrs.
Exhibit Hours: Thursday 10 June 2021 10.15 hrs. – 16.30 hrs.
Friday 11 June 2021 10.15 hrs. – 16.30 hrs.
Saturday 12 June 2021 10.00 hrs. – 14.15 hrs.
Exhibit Teardown: Saturday 12 June 2021 14.30 hrs. – 17.00 hrs.
Assignment of booth location
Booth location for exhibitors will be assigned at the discretion of the organization, based on a First Come
First Serve-basis. Factors affecting booth location include the level of commitment (sponsorship level),
date the registration form was received, number of exhibits, and proximity of competitors. Please note
that the booth and crew sizes permitted are pending any Covid-19 restrictions in effect at the time of the
congress.
Liability
All organizations and/or person(s) mentioned act solely as agent/intermediary in all matters related to
organizing the congress, transport, hotel accommodation, services and facilities provided by other parties,
firms, organizations or corporations and shall therefore not be liable for any loss, damage, injury,
accident, inconveniences caused by strike, acts of war or any other circumstances.
Mobile App & Virtual Exposure
Optimal visibility with easy access to your information will be available for all delegates throughout the
entire congress. EURAPAG 2021 is a hybrid event and will be made accessible through a dedicated mobile
web application (browser-based) and native app (IOS and Android). This application will be a valuable
resource for all delegates throughout the meeting as they will use it to browse the program, to connect to
other attendees, to engage with sponsors and exhibitors, to attend sessions and to interact with faculty
and participants.
VAT
Due to the nature of the EURAPAG 2021 congress, the organizer of the congress, DutchPAG, has been
exempted from VAT by the Dutch Fiscal Authorities (‘Belastingdienst’). Therefore, no VAT will apply to
your invoice nor to registration fees.
Profit allocation
Should a profit be made from EURAPAG 2021, the revenues will be applied to scientific research, support
of research projects, scholarships and other educational purposes only.Corporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 11
INFORMATION FOR SPONSORS / EXHIBITORS
Codes of Practice
All companies and associations exhibiting at this congress are advised to consult the guidelines
and codes of practice applicable to The Netherlands (see website links below). By signing the relevant
application form to participate, each company or organisation agrees to and confirms that it has reviewed
the advice and guidelines which determine the applicable codes of practice in The Netherlands and that it
will be adhering to all relevant codes and accepts all liability in all cases of non-compliance.
1) Foundation for the Code for Pharmaceutical Advertising (CGR)
http://cgr.nl/en-GB/medische-congressen
2) EFPIA – European Federation of Pharmaceutical Industries and Associations
http://www.efpia-e4ethics.eu/Farma_EFPIA/FARMA_107628?idDoc=FARMA_107628
3) IFPMA – International Federation of Pharmaceutical Associations
http://www.ifpma.org/ethics/ifpma-code-of-practice/ifpma-code-of-practice.html
SPONSOR/EXHIBIT AGREEMENTS
By returning the Sponsorship/Exhibit application form (enclosed) you enter into agreement with the
organization of EURAPAG 2021, assuring the organization that you are an authorized representative for
your company with full power and authority to sign the application for sponsoring and/or exhibiting at
EURAPAG 2021. The company agrees to comply with all of the rules and regulations as stated in this
Corporate Support Prospectus, which you accept as part of the agreement.
Payments
• Sponsors: A minimum of 50% of the total contracted amount is due immediately after signing of the
contract and will be invoiced accordingly. The balance is due on 30 April 2021. If the contract is signed
after this date, the related costs are due immediately.
• Exhibitors: Total of the contracted amount is due immediately after signing of the contract.
Cancellations
In the unfortunate case you have to cancel your participation as a sponsor and/or exhibitor the following
cancellation policy applies:
• If cancelled before 1 January 2021: 90% refund
• If cancelled before 1 March 2021: 50% refund
• If cancelled before 1 May 2021: 25% refund
• If cancelled after 1 May 2021: Sorry, no refundCorporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 12
INFORMATION FOR SPONSORS / EXHIBITORS
Sponsor Committee
The EURAPAG 2021 Sponsor Committee is looking forward to exploring opportunities for the sponsoring
of this important event with your organization. The committee is composed of the following persons:
• Wendy van Dorp
• Josine van der Heyden
• Charlotte Lenselink
• Evelien Roos
The members of the sponsor committee can be reached through the congress secretariat, that will be
managed by Professional Congress Organizer (PCO) Status Plus. For more information about (virtual)
exhibits, sponsorships, (virtual) advertising options or other support opportunities, please do not hesitate
to contact this secretariat.
Contact details
Contact person: Mr. Oscar Rangel
Phone: +31-75-207 30 33
E-mail: info@eurapag2021.eu
Visit and mail address: Zaanweg 119-a
1521 DS Wormerveer
The NetherlandsCorporate Support Prospectus EURAPAG 2020 | 9-12 June 2021 13
SPONSOR PROGRA M
Different levels of Sponsorship and corresponding benefits are offered below.
Note: As long as current Covid-19 regulations, installed by the Dutch authorities, are in place, we can
only allow a limited number of exhibitors in the Hilton Hotel. Acceptance of sponsor applications will be
based on a first come/first served basis. If all square meters are fully booked, we obviously welcome you
to sign up for a virtual booth only.
Please find our standard sponsor packages below. In case you would like to discuss any additional options,
please contact our congress manager Mr. Oscar Rangel; info@eurapag2021.eu.
GOLD SPONSOR (€ 10.000)
The following benefits are included in the Gold Sponsor package:
Onsite
• Up to 12m2 exhibit (custom booth)
• First choice for exhibit location (among Gold Sponsors: first come first served)
• Corporate identification as Gold Sponsor on www.eurapag2021.eu with logo and link to your
company’s website
• The right to opt-in for a Sponsored Breakfast or Lunch Symposium at a reduced fee.
• 3 free crew registrations
Virtual:
• 1 Virtual booth on virtual event platform
• Including a live chat room to connect with all virtual attendees
• Large tile (2x the size of Silver and Bronze sponsors) in Expo-list
• Corporate identification as Gold Sponsor on landing page of virtual event platform
• 2 free crew registrations for virtual participation
• 1 push notification per day, sent in event app to all participants
* Streamed through virtual event platform for virtual attendees
** Additional costs based on own preferencesCorporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 14
SPONSOR PROGRA M
SILVER SPONSOR (€ 6.000)
The following benefits are included in the Silver Sponsor package:
Onsite
• Up to 8m2 exhibit (custom booth)
• First choice for exhibit location (after Gold sponsors and among Silver Sponsors: first come first
served)
• Corporate identification as Silver Sponsor on www.eurapag2021.eu with logo and link to your
company’s website
• 2 free crew registrations
Virtual:
• 1 Virtual booth on virtual event platform
• Including a live chat room to connect with all virtual attendees
• Regular tile in Expo-list
• Corporate identification as Silver Sponsor on landing page of virtual event platform
• 1 free crew registration for virtual participation
• 2 push notifications throughout the entire event, sent in event app to all participants
BRONZE SPONSOR (€ 3.000)
The following benefits are included in the Bronze Sponsor package:
Onsite
• Up to 6m2 exhibit space (custom booth)
• Corporate identification as Bronze Sponsor on www.eurapag2021.eu with logo and link to your
company’s website
• 1 free crew registration
Virtual:
• 1 Virtual booth on virtual event platform
• Including a live chat room to connect with all virtual attendees
• Regular tile in Expo-list
• Corporate identification as Bronze Sponsor on landing page of virtual event platform
• 1 free crew registration for virtual participation
• 1 push notification throughout the entire event, sent in event app to all participantsCorporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 15
SPONSOR PROGRA M
Virtual Exhibit (€ 995)
If you are not planning to come to Rotterdam and to attend the congress in person, you can still exhibit at
our congress through contracting a virtual booth. For this fee, you get the following items:
• 1 Virtual booth on the virtual event platform
• Including a live chat room to connect with all virtual attendees
• Tile in Expo-list
• Corporate identification as Bronze Sponsor on landing page of virtual event platform
• 1 free crew registration for virtual participation
Bare Exhibition Space (€ 500 per sq.mtr.)
Included in the Bare Exhibition Space are the following benefits:
• Minimum 4m2 bare exhibition space
• 2 free crew registrations;
• Exhibiting organizations will be listed in the Exhibit Directory, including company logo, contact details,
a description of the products and/or services provided. The Exhibit Directory will be a dedicated
section within the virtual event app and will be visible for each meeting delegate.
Not-for-Profit Exhibit Space (€ 500)
Not-for-Profit Booth Spaces are available at EUR 500 per booth (4m2 bare exhibit space). Any additional
space can be purchased at the regular rates. Exhibit space at the not-for-profit rate is limited and
application should be approved by the organization of the congress. The Not-for-Profit organization must
be a government entity or must be officially recognized as a charitable organization. The Not-for-Profit
organization is not allowed to offer a product or service for sale on the exhibit floor.
Industry Symposium (€ 4.950)
As a service to the EURAPAG 2021 congress delegates, the LOC is offering medical companies the
opportunity to sign up for a sponsored breakfast or lunch symposium. Sponsors – whether
pharmaceutical, medical device or other healthcare related companies – are free to determine the topic
of this symposium but will always have the dissemination of scientific data and innovation, which will
enhance the congress experience for all participants, as their main objective.
All interested companies are encouraged to apply for such a symposium. Applications can be sent in
writing to info@eurapag2021.eu before 1 April 2021. The application should address the following items:
• Official title of the Symposium
• Short description of the Symposium
• Preferred date and timeslot (see pages 5 & 6)
• Name(s) and title(s) of speaker(s)Corporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 16
SPONSOR PROGRA M
The Scientific Committee will review each application and will inform the applying company about
acceptance or rejection no later than 5 April 2021.
Included in the above fees for a LIVE symposium are the following items:
• Room Rental fees and set-up fees (maximum capacity of the plenary room);
• Standard Audio-Visual equipment available in the meeting room (data projector, screen, laser
pointer, PA system incl. microphones);
• Signage at the entrance of the session room (as from 30 minutes prior to start of symposium);
Not included are:
• Speaker expenses, including travel, hotel, meeting registration;
• F&B, costs of food and drinks;
• Additional Audiovisual Materials;
• Technical/AV staff/support both live and virtual;
• Session Registration (sign in sheets, etc.);
• Any other direct or indirect/related costs.
Optional extra exhibit badges
You may order extra exhibitor badges at € 100 per crew member up to the indicated maximum (see
below). More badges than the maximum allowed number of extra badges will be charged at the normal
delegate fee. All onsite badges are personalized and cannot be transferred.
Sponsor Package Included Optional Extra Badges (max)
Onsite Virtual Onsite Virtual
Gold 3 2 3 4
Silver 2 1 2 3
Bronze 1 1 1 3
Virtual Exhibit - 1 - 3
Badges are only to be used by company employed booth crew members and cannot be transferred to
other persons. All badges are personalized.
Exhibit furniture
All onsite exhibitors will be provided with a table, 2 chairs and 1 trash can.Corporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 17
SPONSOR PROGRAM
MOBILE APP & VIRTUAL EXPOSURE
EURAPAG 2021 is a hybrid event and will be made accessible through a dedicated mobile web application
(browser-based) and native app (IOS and Android). This application will be a valuable resource for all
delegates throughout the meeting as they will use it to browse the program, to connect to other
attendees, to engage with sponsors and exhibitors, to attend sessions and to interact with faculty and
participants. A selection of options for exposure are described below.
Banner (non-exclusive, rotating) EUR 750
A dynamic way to reach attendees. Banner ads are displayed on the home-screen of the app and are
clickable, which will help drive booth and website traffic and increase brand visibility. Attendees can easily
connect with you by tapping through to websites or destinations within the app. This includes listings that
house valuable content like contact info, documents, and more. Also, consider the benefits of a banner ad
that targets specific attendees by leveraging group-based content.
BENEFITS of a Banner
✓ Banners are placed on the main screen for ultimate visibility
✓ Real-time reports provide impressions and click-through rates
Push Notifications EUR 500
Push notifications will instantly help you reach attendees with important information, alerts, updates and
more. It’s an ideal way for you to connect with more customers. Native apps will allow you to create
custom messages and send them to attendees anytime and anywhere. Push notifications appear on the
screen of an attendee’s device even if the meeting app is closed, similar to a text message. This will allow
you to ensure that alerts and updates are always seen. With push notifications, you can encourage
attendees to visit your booth or view your company listing to learn more about your products and
services.
BENEFITS of Push Notifications
✓ Alerts pop-up instantaneously on each attendee’s device
✓ All attendees receive notifications as long as they have the meeting app
✓ Use this avenue to connect with attendees before, during and after the meeting
✓ Target specific groups of attendees with segmented push notifications
Splash Page (exclusive item for Gold Sponsors) EUR 2.500
Make a lasting first impression with a splash screen. There is incredible value to be gained by being visible
to every attendee when they open the ISSM meeting app. This PRIME spot allows you to move away from
the often missed printed flyers and posters and gives you a “can’t miss it” advertising solution.
BENEFITS of a Splash Page
✓ Full-Screen ad
✓ Ad displays IMMEDIATELY when app is opened
✓ Automatically sized to fit iPhone, iPad and Android devicesCorporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 18
TERMS & CONDITIONS
1. Agreement to Terms & Conditions the participation of Exhibitor in the Show Directory. The Organizer shall
The Exhibitor agrees to observe and abide by the Terms, Conditions and not be responsible for errors or omissions in the Show Directory.
Rules set forth hereafter and by such additional Terms, Conditions and
Rules made by the Dutch Working Group of Paediatric and Adolescent 7. Assignment of Exhibit Space
Gynaecology (DutchPAG) (the Organizer) for the efficient and safe The Exhibitor shall not assign or sub-license to a third party its rights
operation of the 15th Congress of the European Association of Paediatric hereunder to the exhibit space, or any portion thereof, without the written
and Adolescent Gynaecology (EURAPAG) (the Show), including, but not consent of the Organizer, which they may withhold in its sole discretion.
limited to, those contained in the Corporate Support Prospectus If such consent is given, the Exhibitor shall assume full responsibility for
(Proposal). the conduct of the assignee or sub-licensee and all its representatives.
2. Exhibit Construction and Design 8. Sale or Transfer of Exhibitor's Business
(a) Neither the Organizer, nor the venue/hotel nor any officers, agents, In the event of the sale or transfer of a substantial portion of the assets
employees or representatives of either of them, shall be held liable for, of Exhibitor's business, or of the controlling stock interest in Exhibitor's
and they are hereby released from liability for, any damage, loss, harm business, or in the event of a substantial change in management of the
or injury to the person or property of the Exhibitor or any of its officers, Exhibitor, the Organizer may, at their option, terminate this agreement.
agents, employees or other representatives, resulting from theft, fire,
water, accident or any other cause. 9. Displays and Decorations
(b) The Exhibitor and its agents shall indemnify, defend and protect the Merchandise, signs, decorations or display fixtures shall not be pasted,
Organizer and the Venue against, and hold and save them harmless taped, nailed or tacked to walls. No exhibit, merchandise, equipment,
from, any and all claims, demands, suits, liability, damages, loss, costs, trunks, cases or packing materials shall be left in any aisle. No trunks,
attorneys' fees and expenses of whatever kind or nature, which result cases or packing materials shall be brought into or out of the Exhibit
from, arise out of, or are connected with any acts, or failures to act, or space during exhibit hours. No signs, advertising devices or merchandise
negligence of the Exhibitor, or any of its officers, agents, employees or shall be displayed outside the Exhibit Space or projected above or
other representatives, including, but not limited to, claims of damage or beyond limits of Exhibit Space.
loss resulting from the breach of these Terms, Conditions and Rules, and
claims of damage or loss to any third party resulting from any 10. Fire Rules
infringement of a copyright or patent or the unauthorized use of a The Exhibitor shall not pack merchandise in paper, straw, excelsior or
registered trademark. any other flammable material. No cartons shall be stored in the Venue
during the Show. The Exhibitor shall use no flammable decorations or
3. Insurance covering for display fixtures, and all fabrics or other material used for
Exhibitors who desire insurance on their exhibits must place the same at decoration or covering must be flame retardant.
their own expense. The Organizer does not carry insurance of any sort
on the exhibit or other property of the Exhibitors and, as set forth in this 11. Observance of Laws and Rules
contract, the Organizer assumes no liability for loss or damage thereto The Exhibitor must comply with all laws, rules, regulations and
from any cause. ordinances of federal, state and local government authorities, and all
rules of the Venue.
All Exhibitors and their contractors must provide the Organizer with a
Certificate of Insurance by 20 May 2021. The Certificate of Insurance 12. Exhibitor Conduct
must include public liability and property damage coverage for at least The Exhibitor and its representatives shall not congregate or solicit trade
EUR 1 million and workers compensation in accordance with the laws of in the aisles. The prior written consent of the Organizer is required for the
the Netherlands. employment or use of any live model, demonstrator, solicitor or device
for the mechanical reproduction of sound. Such employment or use shall
4. Show Hours and Dates be confined to the exhibit space.
Hours and dates for installing, showing and dismantling exhibits shall be
those specified by the Organizer in the Exhibitor Manual. All exhibits must The Organizer, in its sole discretion, may withdraw their consent at any
be open and staffed for business during exhibit hours, and no dismantling time, in which event the Exhibitor shall terminate such activity forthwith.
or packing may be started before the official close of the Show. Distribution of pamphlets, brochures or any advertising matter must be
confined to the Exhibit Space.
5. Licensing of Exhibit Space
The Organizer shall license the Exhibit Space to Exhibitor for the period The Exhibitor shall refrain from any action that will distract attendees from
of the Show, provided by the Venue and made available to the Organizer. attendance at the Show during opening hours. The Exhibitor shall not
Such a license is made for the period of this Show only and does not enter into another exhibitor’s space without invitation or when
imply that the same or similar space will be held or offered for future unattended. Neither the Exhibitor nor any of its representatives shall
shows. The Organizer reserves the right to terminate this Agreement, conduct themselves in a manner offensive to standards of decency or
close the exhibit and remove the Exhibitor's property if the Organizer good taste. Any dispute between Exhibitors, or any issue with respect to
determines, in its sole discretion that the Exhibitor is not eligible to interpretation of these terms, conditions and rules for Exhibitor conduct,
participate in the Show or is in violation of any of the rules and regulations shall be brought promptly to the attention of the Floor Manager or
as set by the Organizer. authorized official of the Organizer, whose decision shall be final and
binding on all parties.
6. Exhibitor Responsibilities and Show Directory
The Exhibitor shall exhibit only its own products or services for which it is 13. Photographs/recording/movies
the duly authorized representative and shall cause all such Other than the Exhibitor's own Exhibit Space, no photographs or other type
products/services exhibited by it to be listed in the official Show Directory. of recording (movie, sound) of Exhibit Spaces or merchandise shall be
In addition, principal(s) and/or employee(s) of the Exhibitor must be taken without the prior written consent of the Organizer or the Exhibitor
present in the Exhibit Space at all times during the open hours of the involved.
Show. The Organizer shall supply Exhibitor with the Manual and publishCorporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 19
TERMS AND CONDITIONS
14. Playing or Reproduction of Music any time for failure by the Exhibitor or its duly authorized assignee or any
The Exhibitor shall not provide or permit the playing or reproduction of of its officers, agents, employees or other representatives to perform, meet
music in any form or at any time unless (a) if the music is copyrighted, the or observe any Term, Condition and Rules set forth
Exhibitor shall in advance obtain, and provide a copy to the Organizer of, a herein, and such Exhibitor shall not be entitled to a refund of any payment
written license to perform said music at the Show from the owner of the
copyright of said music, and (b) whether the music is believed to be 17. Future Shows
copyrighted or not, the Exhibitor shall obtain in advance from the Organizer In addition to the Organizer’s right to terminate this Agreement, close the
a written consent to the providing of such music by the Exhibitor. exhibit and remove the Exhibitor's property as provided for in these
conditions, the Organizer in its sole judgment, may refuse to consider the
The Exhibitor specifically agrees that in the absence of full compliance with Exhibitor for participation in future shows with which the Organizer is
(a) and (b) above no music whatsoever, in any form, will be provided or involved if the Exhibitor violates or fails to abide by all Terms, Conditions
permitted by it, and in the event of any copyright infringement question and Rules set forth herein.
arising with respect to the use by Exhibitor of music, all of the provisions of
Paragraph 2(b) hereof will be applicable. 18. Inability to Hold Show
lf, because of war, fire, strike, terrorist acts, exhibit facility construction or
The Organizer shall have the power to make any reasonable settlement, renovation project, government regulation, public catastrophe, act of God
without the consent or approval of the Exhibitor; to resolve any dispute or the public enemy or other cause beyond the control of the Organizer, the
which may arise between the Organizer and anyone claiming to enforce a Show or any part thereof is prevented from being held, is cancelled by the
copyright, which settlement shall nevertheless be binding on the Exhibitor Organizer, or the Exhibit Space becomes unavailable, the Organizer, in its
insofar as holding the Organizer harmless and indemnifying the Organizer sole discretion, shall determine and refund to the Exhibitor a proportionate
is concerned. share of the balance of the aggregate exhibit fees received which remains
after deducting expenses incurred by the Organizer and reasonable
The Exhibitor expressly agrees that the Organizer may, at the Exhibitor's compensation to the Organizer, but in no case shall the amount of the
expense, take any legal action, including summary action, appropriate to refund to Exhibitor exceed the amount of the exhibit fee paid.
ensure compliance by the Exhibitor with these provisions, including the
obtaining of an injunction against the Exhibitor. 19. Housing
Signing the Exhibitor Application and Contract indicates the exhibitor's
15. Use of Space agreement to comply with all Organizer’s policies, including these policies
The Show is held primarily for the education of medical specialists and regarding housing. The exhibiting company is responsible and accountable
allied professionals. In keeping with the educational purpose of the Show, for the actions for its staff and any appointed contractor or vendor.
the Exhibitor may take orders for products and services at its own Exhibit
Space, however, in keeping with the trade show character of the Show, 20. Jurisdiction
products or services for which orders are taken must be delivered by the Each party hereto consents to the jurisdiction of the Courts of the
Exhibitor to the purchaser at the close of the Show and not during the Show. Netherlands for enforcement or interpretation of this Agreement, and further
consents to service of process in accordance with the Laws of the
16. Closing of Exhibit Netherlands.
If the Exhibitor is the subject of a labor or similar dispute resulting in
picketing or overt demonstration in or near Venue, the Organizer reserves 21. Governing Law
the right to terminate this Agreement forthwith, close the exhibit and remove This Agreement, having been executed in the Netherlands, shall be
the Exhibitor's property from the exhibit space. governed by and construed and enforced in accordance with the Laws of
the Netherlands as if it is an agreement made and to be performed entirely
The Organizer shall be entitled to terminate this Agreement forthwith, close within this country. This Agreement may not be amended or modified
the exhibit and remove the Exhibitor's property from the Exhibit Space at except by a written communication by the Organizer.Corporate Support Prospectus EURAPAG 2021 | 9-12 June 2021 20
SPONSOR APPLICATION FORM
❶ The undersigned company will support the 15th Congress of the European Association of Paediatric and Adolescent
Gynaecology (EURAPAG), 9-12 June 2021, Rotterdam, The Netherlands
Company: ……………………………………………………………………………..
Contact person: ……………………………………………………………………………..
Address: ……………………………………………………………………………..
City: ……………………………………………………………………………..
State: ……………………………………………………………………………..
Zip: ……………………………………………………………………………..
Country: ……………………………………………………………………………..
Phone: ……………………………………………………………………………..
E-mail: ……………………………………………………………………………..
❷ Sponsor level
☐ Gold Level Sponsor (€ 10.000)
☐ Silver Level Sponsor (€ 6.000)
☐ Bronze Level Sponsor (€ 3.000)
☐ Virtual Exhibit (€ 995)
☐ Bare Exhibition space / m2 (€ 500)
☐ Not for profit Exhibit space (€ 500)
☐ Sponsored symposium (€ 4.950) - the congress secretariat will contact you
❸ A la carte support opportunities
☐ Mobile App / Virtual Exposure
☐ Banner (non-exclusvie) (€ 750)
☐ Push Notifications (€ 500)
☐ Splash Page (€ 2.500)
☐ Other: …………………………. the congress secretariat will contact you
By signing the Application form, the undersigned confirms that he has read and agrees to the enclosed Terms and
Conditions. These terms and conditions, which also apply to this Application Form, provide for a limitation of liability. By
submitting this Application form the undersigned is making an irrevocable offer to enter into a Sponsor Agreement for the
level indicated above. The conditions of the submission of this Application form followed by Confirmation by the congress
secretariat of EURAPAG 2021 leads to a binding Sponsor Agreement. Please refer to article 1.2 and 3 of attached Terms and
Conditions for more information.
Name person with power of attorney: Authorized Signature: Date:
Return this form by:
1) EMAIL to: info@eurapag2021.eu
2) MAIL to: Congress Secretariat EURAPAG 2021 / Status Plus, Zaanweg 119-a, 1521 DS Wormerveer, The NetherlandsYou can also read
