Academic Calendar 2018-2019 Key Administrative Dates

Academic Calendar 2018-2019 Key Administrative Dates

Key Administrative Dates Academic Calendar 2018-2019 Start/End Date Contact Activity Due Date/Time Last day to drop or add courses for full-time Online Learning programs - October intake. March 8 S. Harris E. Sebag 2018 Fall Registration begins for Centre for Continuing and Online Learning July 13 E. Sebag 2018 Fall on-going registration for new acceptances and late registrants July 16 - September 7 Client Service Officers S. Atkinson G. D'Angelo E. Quenneville A. Woram 2018 Fall Student Timetable Change Period for most programs; students may drop/add or change course sections online via ACSIS for courses approved for such action.

August 3 - September 4 A. Woram Start of 2018 Fall Student Timetable changes requiring departmental approval August 13 A. Woram 2018 Fall - Following the essential timetable change period for Academic Departments, faculty timetables may have been reviewed - Faculty please access ACSIS to obtain your latest timetable August 20 - September 4 Schools J. Buckingham M. Thériault 2018 Fall - Early electronic confirmation of enrolment & electronic release of OSAP funds August 22 - September 2 K. Marsden President's Breakfast August 23 C. Brennan 2018 Fall - Start date for Initial Apprentice Intake August 27 FYI Fees deposit due for full-time online learning programs.

October intake. August 27 E. Sebag S. Harris 2018 Fall Part-time day student registration begins, with written departmental permission August 27 A. Woram All students participating in co-op are required to complete an application for the 2019 Spring work term (includes degree and mandatory co-op program activities).

August 31 - September 16 D. Hall G. Adam J. Buckingham Labour Day (College closed) September 3 FYI AC Day One (Ottawa Campus) September 4 M. Tait-Eburne M. Thériault 2018 Fall - Start Date, post-secondary programs (Perth and Pembroke Campuses) September 4 FYI 2018 Fall - Start Date, select number of Continuing and Online Learning courses September 4 FYI End of 2018 Fall Term Student Timetable Change Period for most post-secondary programs, with the exception of the Schools of Business and Hospitality and Tourism, which ends September 12, 2018 September 4 A. Woram S. Atkinson E. Quenneville Load fees for entry levels for 2019 Spring September 4 A.

Wahab S. McCarthy 2018 Fall - Start Date, most post-secondary programs (Ottawa Campus) September 5 FYI Academic withdrawal date for full-time Online Learning programs - July Intake September 6 S. Harris E. Sebag Last day for 2018 Spring students to file "Review of Final Grade" or "Academic Appeal" September 7 A. Woram S. Atkinson E. Quenneville Last day for student submission of applications for 2018 Fall Transfers of Academic Credit to Registrar's Office. Registrar's Office sends to Chairs. September 7 A. Woram Sep 26 2018 Fall - Start Date, most Continuing and Online Learning courses September 10 FYI 2018 Spring Academic Recaps (SGR300)/Grad Status Collector Forms (SGR007) distributed to Chairs for final review September 10 Client Service Officers A.

Woram Sep 19 Page 1 of 14 April 26, 2018 Registrar's Office

Start/End Date Contact Activity Due Date/Time Start of classes for FT OL programs - Fall term semestered intake September 11 S. Harris E. Sebag Start of monthly intake online courses - September September 11 S. Harris E. Sebag Last day for official withdrawal from College for Fall 2018 with full tuition refund, less $500 tuition deposit. September 17 A. Wahab VP Academic's Office commences the 2019-2020 Activity Enrolment Data gathering process September 17 R. Patterson C. Richards GeneSIS access available for Academic Departments to enter curriculum changes for 2019-2020 September 17 R. Patterson G.

D'Angelo N. Makila Curriculum Rollover from academic year 2018-2019 to 2019-2020 September 17 R. Patterson ITS G. D'Angelo N. Makila 2018 Fall Service and Program-initiated Course Section changes due in Registrar's Office September 18 A. Woram S. Atkinson E. Quenneville 2018 Fall post-grades registration adjustments completed by departments September 18 A. Woram 2018 Spring Academic Reports/Grad Status Collector Forms due in Registrar's Office September 19 A. Woram Client Service Officers 2019 Winter - Centre for Continuing and Online Learning course loading cut-off date. CDR053 reports to be printed and sent to the Registrar's Office September 21 Schedulers Schools 16:00 Final cut-off for submission of potential graduates from Centre for Continuing and Online Learning programs for evaluation to the Registrars Office for 2018 Fall Convocation.

Any potential graduates received after this date will be invited to 2019 Spring Convocation. September 21 K. Stanton K. Pearson 2019 Winter - Course loading cut off date. Course loading reports (CDR052) to be printed, signed and dated by Academic Chairs and sent to the Registrar's Office September 21 Schedulers Schools 16:00 Run Academic Recaps for FT OL (OCAS) programs (registered and returning) - Oct intake September 21 E. Sebag Client Service Officers Start of sending out offers for 2019W and 2019S intakes - ongoing. September 24 Client Service Officers S. Atkinson G. D'Angelo E. Quenneville Last day to withdraw with refund from full-time Online Learning programs - September Intake September 24 E.

Sebag S. Harris Last day to drop or add courses for full-time Online Learning programs - September Intake September 24 E. Sebag S. Harris Client Service Officers Fees due for full-time Online Learning programs - November Intake September 24 E. Sebag S. Harris 2018 Spring Dean's Honours Lists (working copy) distributed to Chairs September 24 A. Woram Oct 2 Final cut-off for submission of potential graduates from Departments for day programs for evaluation to the Registrars Office for 2018 Fall Convocation. Any potential graduates received after this date will be invited to 2019 Spring Convocation.

September 26 K. Stanton A. Woram K. Pearson First instalment of Co-op Fees due for 2019 Spring placement September 28 A. Wahab Second instalment of Co-op Fees due for 2019 Winter placement September 28 A. Wahab Final instalment of Co-op Fees due for 2019 Fall placement September 28 A. Wahab Approved Transfers of Academic Credit due to Registrar's Office from departments September 28 A. Woram 2018 Fall - Tentative Final Assessment Week timetables distributed to Academic Departments for review September 28 Schedulers Page 2 of 14 April 26, 2018 Registrar's Office

Start/End Date Contact Activity Due Date/Time Start of classes for FT OL programs - Oct intake October 1 S.

Harris E. Sebag Start of monthly intake online delivery courses - Oct intake October 1 S. Harris E. Sebag 2019-2020 Activity/Enrolment Projections completed by Deans and forwarded to the Academic Operations and Planning Office for approval (2019S, 2019F, 2020W) October 1 Schools C. Richards 2018 Fall on-line bursary application closes at 11:00 p.m. October 2 J. Gleeson 2018 Spring Dean's Honours List corrections due in Registrar's Office October 2 A. Woram 2018 Spring Dean's Honour Letters distributed to Dean for signature October 4 A. Woram Oct 12 College Information Program and Pembroke Campus Open House October 4 J.

Bramburger 2019 Winter Deadline for textbook adoptions October 5 L. Cavanagh Thanksgiving Day (College closed) October 8 FYI Commencement of textbook returns for 2018 Fall October 8 L. Cavanagh 2018 Fall - Essential changes to tentative Final Assessment Week timetables due in the Registrar's Office from Academic Departments October 9 Schedulers Schools 0:00 Activity/Enrolment Projections verified for 2019-2020 and forwarded to Registrar's Office from Academic Operations and Planning. October 9 - October 12 R. Patterson C. Richards 2019 Winter - Group loading reports (CDR002) distributed to Academic Departments for review October 9 - October 19 Schedulers Schools Schedule of course-specific incidental fees distributed to Deans for review and update for 2019-2020 fees schedule October 10 S.

McCarthy Nov 16 2018 Fall Algonquin College Academic Forum for Guidance Counsellors October 11 A. Kalil C. Brennan 2018 Fall - Final Assessment Week timetables distributed to Academic Departments October 11 Schedulers Schools 2018 Fall - Students can view their Final Assessments on ACSIS and Mobile App for the Fall Term October 12 Schedulers Schools 2018 Fall - Final Assessment Week timetables available on ACSIS for faculty October 12 Schedulers Schools 2018 Fall - Course Loaders in Academic Departments can view and print professor, student groups and room timetables containing both in-class and final assessment activities for the Fall Term October 12 Schedulers Schools 2018 Spring Dean's Honour Letters (signed) due in Registrar's Office for mailing to students October 12 A.

Woram Last day to withdraw with refund from full-time Online Learning programs - October intake.

October 15 S. Harris E. Sebag Activity Projections entered in GeneSIS for fiscal year 2019-2020. Enrolment projections uploaded in GeneSIS October 15 - November 2 R. Patterson G. D'Angelo B. Eburne 2018 Fall Students receive messages via ACSIS, asking them to confirm the courses in which they are registered (Enrolment Validation) October 16 Client Service Officers A. Woram 2019 Winter Term General Education Elective selection available via ACSIS October 16 - November 21 M. Thériault K. Stanton J. Buckingham 2019 Winter - Group loading reports due in the Registrar's Office October 19 Schedulers Schools 16:00 Algonquin College Perth Campus Fall Open House.

October 20 S. Atkinson Run Academic Recaps for Full-time Online Learning (OCAS) programs (registered and returning - November intake October 22 Client Service Officer - Continuing Education E. Sebag Client Service Officers Oct 26 Fall Convocation Ceremonies (Ottawa Schools) Student Commons Theatre.

October 24 - October 27 V. Smart Page 3 of 14 April 26, 2018 Registrar's Office

Start/End Date Contact Activity Due Date/Time Fees due for full-time Online Learning programs - December intake October 29 S. Harris E. Sebag Academic Recaps (SGR300) for students in final level in 2018 Fall distributed to Chairs for early review of eligibility to graduate October 29 A. Woram Nov 16 2019 Winter - Deadline for software requests for computer labs and VDI (mydesktop.algonquincollege.com) for Winter 2019 Term. This will allow ITS to test the software and make it available to the students.

Here is the link for current software list: http://www.algonquincollege.com/ITS/software/. October 29 - November 27 ITS M. Thériault Schools 2018 Fall Audit of Enrolment Count Date November 1 R. Patterson Perth Campus Convocation Ceremony, Student Commons Theatre, 7:00 p.m.

November 1 S. Atkinson 2019 Winter - Switch Source Daily Run (CDR058) to "S" scheduled data for Winter Term November 2 M. Thériault CCOL 2019 Winter SWF distribution to Faculty November 2 Schools N. Makila Fall Open House November 6 - November 7 A. Kalil C. Brennan 2019 Winter ACSIS/Mobile feature "View Timetables" unavailable for day students only November 6 - November 30 A. Woram J. Buckingham Last day to add courses for full-time Online Learning programs - November Intake November 8 E. Sebag S. Harris Last day to withdraw from 2018 Fall courses without academic penalty in most post-secondary programs (actual date reflected, by course, on student timetables) November 9 A.

Woram S. Atkinson E. Quenneville Remembrance Day Celebration 11:00 a.m. in the Cafeteria November 9 C. Brennan 2019 Winter - Final Assessment Week loading completed by Academic Departments. Reports (CDR044) to be signed by Academic Chairs and sent to the Registrar's Office November 9 Schedulers Schools 16:00 Update fees on report (CDR018) and fees loading screen (CDU600) (for returning levels) - 2019 Spring November 12 A. Wahab S. McCarthy 2019 Winter - Centre for Continuing and Online Learning timetables released to departments for review. Ongoing submission of timetable changes to the Registrar's Office begins.

November 12 - November 16 Schedulers Schools 2019 Winter - Professor (TIR001) and Group (CRR014) timetables distributed to Academic Departments for review November 12 - November 16 Schedulers Schools 2019 Winter - Course Loaders in Academic Department can print their own professor, student group and room timetables for the Winter Term November 13 Schedulers Schools Last day to withdraw with refund from full-time Online Learning programs - November intake November 14 E. Sebag S. Harris Academic withdrawal date for full-time Online Learning programs - September Intake November 15 E. Sebag S.

Harris 2019 Winter - Tuition Fees due - most students. Deposit due - new students. If this date falls on a holiday or weekend, the last date for fee payment without penalty will be the first working day following the holiday/weekend.

November 15 A. Wahab Late Payment penalty applied to overdue 2019 Winter Tuition Fees (returning students only) November 15 A. Wahab J. Buckingham 2019 Winter - Tuition Fees due for January intake for FT OL programs. Deposit due - new students. If this date falls on a holiday or weekend, the last date for fee payment without penalty will be the first working day following the holiday/weekend. November 15 S. Harris Coordinator, CE Application processing begins for 2019-2020 admission cycle (2019F, 2020W, 2020S) and continues for 2019W and 2019S. November 16 G. D'Angelo Client Service Officers S.

Atkinson E. Quenneville 2019 Winter - Final date for submission of essential timetable changes to the Registrar's Office November 16 Schedulers Schools 16:00 Page 4 of 14 April 26, 2018 Registrar's Office

Start/End Date Contact Activity Due Date/Time Academic Recaps (SGR300) for students in final level in 2018 Fall due to Registrar's Office from departments November 16 Client Service Officers A. Woram 2019 Winter - Centre for Continuing and Online Learning end of timetable change period November 16 Schedulers Schools 16:00 2019 Winter Registration begins for most post-secondary and tuition-short programs - new & returning November 16 Client Service Officers A. Woram S. Atkinson E. Quenneville Course-specific incidental fees for 2019-2020 due in Registrar's Office November 16 A. Wahab S. McCarthy 2019-2020 - Course loading for BIT and BScN programs begins - Load data for 2019 Fall and 2020 Winter terms November 19 - December 14 Schedulers Schools Order FT OL Academic Recaps (SGR300) registered and returning - Dec intake November 21 E.

Sebag Client Service Officers 2019 Winter - ACSIS feature "View Timetables" available for professors November 30 J. Buckingham M. Thériault 2019 Winter Student timetables available via ACSIS for most programs November 30 A. Woram J. Buckingham M. Thériault Run Academic Recaps and Grad Collector Forms - FT OL - Final Levels only for August 2018 intake.

November 30 E. Sebag Client Service Officers S. Harris Start of 2019 Winter Student Timetable Change period for most programs; students may drop/add or change course sections online via ACSIS for courses approved for such action November 30 - January 7 P. Sawyer 2019 Winter on-line bursary application opens at 3:00 a.m. December 3 J. Gleeson K. Marsden 2019 Winter - Essential timetable change request period for all levels for Academic Departments - Submit changes via TCATS December 3 - January 4 Schedulers Schools 2019 Spring - Course loading begins on GeneSIS by Academic Departments December 3 - February 1 Schedulers Schools 2019 Spring - Centre for Continuing and Online Learning course loading period on GeneSIS by Academic Departments December 3 - February 1 Schedulers Schools 2019 Spring - Final Assessment Week loading period on GeneSIS by Academic Departments December 3 - February 15 Schedulers Schools Applied Research Day 13.2 December 4 C.

Larkin Academic withdrawal date for full-time Online Learning programs - October intake December 7 S. Harris E. Sebag 2018 Fall ACSIS feature "View Grades" and "Academic Planner" unavailable December 7 - December 19 A. Woram J. Buckingham End of 2018 Fall Term for most post-secondary programs December 8 FYI 2018 Fall - Final Assessment Week for most post-secondary programs December 8 - December 15 FYI Last day to add courses for full-time Online Learning programs - December intake December 10 S. Harris E. Sebag 2018 Fall - Last day of most Continuing and Online Learning courses December 14 FYI Last day to withdraw with refund from full-time Online Learning programs - December intake December 14 S.

Harris E. Sebag Fees due for full-time Online Learning programs - February intake December 14 S. Harris E. Sebag 2019-2020 - Course loading cut off date for BScN & BIT programs. Course loading report (CDR052) to be printed, signed and dated by academic Chairs and sent to the Registrar's Office December 14 Schedulers Schools 16:00 Final verification by Schools of Program Narrative, Programs of Study and Course Descriptions Reports (staggered by department) - 2019-2020 December 14 - March 1 Schools M. Kraska 2019 Winter - Early electronic confirmation of enrolment & electronic release of OSAP funds December 15 - January 2 K.

Marsden Page 5 of 14 April 26, 2018 Registrar's Office

Start/End Date Contact Activity Due Date/Time 2018 Fall - Grades due to Registrar's Office ('full-time on-campus' activities)* December 19 FYI 12:00 Grades due for 2018 Fall Term for most Centre for Continuing and Online Learning activity December 19 E. Sebag A. Woram 2018 Fall ACSIS feature "View Grades" available December 20 A. Woram J. Buckingham Christmas Break (College closed) December 24 - December 31 FYI All students participating in co-op are required to complete an application for the Fall 2018 work term (includes degree and mandatory co-op program activities).

January 1 - January 13 D.

Hall G. Adam J. Buckingham Incomplete/FSP updates clear date for 2018 Spring January 2 A. Woram S. Atkinson E. Quenneville 2019 Winter Part-time day student registration begins, with written departmental permission January 2 A. Woram Run Academic Recaps for Full-time Online Learning (OCAS) programs (registered and returning) - January intake January 2 Client Service Officer - Continuing Education E. Sebag Client Service Officers 2019 Winter - Following the essential timetable change period for Academic Departments, faculty timetables may have been changed - Faculty please access ACSIS to obtain your latest timetable January 2 - January 4 M.

Thériault Schools 2019 Winter Registration for new acceptances and late registrants continues January 2 - January 11 A. Woram 2019 Spring - Switch Source Daily Run (CDR058) to "D" ( format screen) for Spring Term January 4 M. Thériault CCOL 2019 Winter - Start date for Initial Apprentice Intake January 7 FYI 2019 Winter - Start Date, select number of Continuing and Online Learning courses January 7 FYI 2019 Winter - Start Date, most post-secondary programs January 7 FYI Academic withdrawal date for full-time Online Learning programs - November Intake January 7 E. Sebag S. Harris End of 2019 Winter Term Student Timetable Change Period for most post-secondary programs with the exception of Schools of Business and Hospitality and Tourism which ends January 13, 2019.

January 7 P. Sawyer Jan 11 23:45 Last day for 2018 Fall students to file "Review of Final Grade" or "Academic Appeal" January 11 A. Woram Client Service Officers S. Atkinson E. Quenneville Last day for student submission of 2019 Winter applications for Transfer of Academic Credit to Registrar's Office. Registrar's Office sends to Chairs.

January 11 A. Woram Client Service Officers S. Atkinson E. Quenneville Jan 26 Programs of study (2019-2020) pre/corequisites/equivalencies, progression requirements and course descriptions approved by Office of Vice President, Academic and forwarded to Registrar's Office on an on-going basis January 11 - March 15 M. Kraska R. Patterson 2019 Winter - Start Date, most Continuing and Online Learning courses January 14 FYI 2019-2020, 2018-2019, 2017-2018, 2016-2017, programs of study impact report verification and conversion from WIP to Active (CUU502) January 14 - March 22 Schedulers R. Patterson 2019-2020 - BIT & BSCN Grouping reports due in Registrar's Office January 17 Schedulers Schools Last day for official withdrawal from College for 2019 Winter with full tuition refund, less $500 tuition deposit for new students and full refund for returning students in a subsequent term.

January 18 A. Wahab 2019 Winter Service and Program-initiated Section changes due in Registrar's Office January 18 A. Woram S. Atkinson E. Quenneville Page 6 of 14 April 26, 2018 Registrar's Office

Start/End Date Contact Activity Due Date/Time 2019 Winter post-grades registration adjustments completed by departments January 18 A. Woram Winter Open House January 19 A. Kalil C. Brennan Last day to drop or add courses for full-time Online Learning programs - January Intake January 21 E. Sebag S. Harris Last day to withdraw with refund from full-time Online Learning programs - January Intake January 25 E.

Sebag S. Harris Approved 2019 Winter Transfers of Academic Credit due to Registrar's Office from academic departments January 25 A. Woram S. Atkinson E. Quenneville 2019-2020 Enrolment Projections forwarded to Registrar's Office. (No changes on GeneSIS after this date - based on Board of Governors' budget approval date.) January 25 R. Patterson Run Academic Recaps for Full-tine Online Learning (OCAS) programs (registered and returning) - February intake January 25 Client Service Officer - Continuing Education E. Sebag Client Service Officers Jan 30 Algonquin College Perth Campus Winter Open House.

January 26 S. Atkinson Fees due for full-time Online Learning programs - March Intake January 28 E. Sebag S. Harris 2019-2020 - BIT and BScN Department timetable review period. Submit your changes via TCATS.

January 28 - February 8 Schools Schedulers 2019 Winter on-line bursary application closes at 11:00 p.m. January 29 J. Gleeson K. Marsden 2019 Winter - Tentative Final Assessment Week timetables distributed to Academic Departments for review February 1 Schedulers Schools Feb 8 2019 Spring - Course loading cut off date. Course loading reports (CDR052) to be printed, signed and dated by Academic Chairs and sent to the Registrar's Office February 1 Schedulers Schools 16:00 2019 Spring - Centre for Continuing and Online Learning course loading cut-off date. CDR053 reports to be printed and sent to the Registrar's Office February 1 Schedulers Schools 16:00 Offers of Admission for 2019 Fall applicants mailed to applicants for non-highly competitive programs February 1 G.

D'Angelo S. Atkinson E. Quenneville Equal Consideration Date - 2019 Fall, 2020 Winter and 2020 Spring Term applications received by this date are considered equally; applications received after this date are processed on a first-come, first-served basis, as long as space is available February 1 G. D'Angelo S. Atkinson E. Quenneville Commencement of textbook returns for 2019 Winter February 5 L. Cavanagh Distribute 2018 Fall Dean's Honour List (working copy) to academic departments February 5 A. Woram Feb 15 Academic withdrawal date for full-time Online Learning programs - December intake February 8 E.

Sebag S. Harris Last day to drop or add courses for full-time Online Learning programs - February intake February 8 S. Harris E. Sebag 2019 Winter - Essential changes to tentative Final Assessment Week timetables due in the Registrar's Office from Academic Departments February 8 Schedulers Schools 16:00 2019 Spring - Group loading reports (CDR002) distributed to Academic Departments for review February 11 - February 22 Schedulers Schools Career Networking Fair (Alumni and Employment Support Centre) February 12 J. Jarvis Last day to withdraw with refund from full-time Online Learning programs - February intake February 14 S.

Harris E. Sebag 2019 Winter - Final Assessment Week timetables distributed to Academic Departments February 14 Schedulers Schools Page 7 of 14 April 26, 2018 Registrar's Office