Academic Year 2020-21 - East Georgia State College

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Academic Year 2020-21 - East Georgia State College
EGSC RESIDENT STUDENT HANDBOOK 2020-2021       ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

                                     Academic Year 2020-21

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Academic Year 2020-21 - East Georgia State College
EGSC RESIDENT STUDENT HANDBOOK 2020-2021           ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

TABLE OF CONTENTS
Director Welcome                                   Building Amenities
    Mission                                        Meal Plan
    Goals and Values
                                                   Student Mail
Non-Discrimination Policy
                                                   Getting Involved
Residence Life Staff
                                                   Student Health Clinic
Important Phone Numbers
                                                   Safety and Security
Important Dates
                                                   Maintenance/Cleaning
Official Communication
                                                          Responsibility for Assigned Space
Services for Students with Disabilities
                                                          Responsibility for Communal Property
Getting Ready to Move In
                                                          Responsibility for Information
    Application Process
                                                          Cable Television
    Housing Agreement, a.k.a. “Contract”
                                                          Submitting Maintenance Requests
    Room Assignments
                                                   Academics
    Choosing Roommates
                                                   Inspections and Access
    Facilities and Rates
                                                          Health and Safety Inspections
    Items to Bring/Not Bring
                                                          Restricted Areas
    Liability
                                                   Posting Policy
Moving In
                                                   Vehicles and Parking
Everyday Living
                                                Emergency Preparedness
    Residence Hall Association
                                                   Fire
    Resident Conduct
                                                   Severe Weather
        Alcohol and Controlled Substances
                                                   Missing Person
        Guests and Visitation
                                                   Medical Emergency
        Lockout Assistance
                                                   Lockdown
        Pet Policy
                                                Moving Out
        Prohibited Items
                                                   Standard Move Out
        Quiet and Courtesy Hours
                                                   Express Move Out
        Smoking/Tobacco Use
                                                Appendix I: Photo Examples of Chargeable Damages
    Conflict Mediation
                                                Appendix II: Room Condition Report w/ Repair Estimates
    Roommate relationship tips
    EGSC ID Card/Key Maintenance                For more information about forms, documents and
                                                frequently asked questions, visit our housing website
                                                documents and forms page at www.ega.edu/housing.

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Academic Year 2020-21 - East Georgia State College
EGSC RESIDENT STUDENT HANDBOOK 2020-2021                                  ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

WELCOME FROM THE DIRECTOR
Dear Resident,
Welcome to Bobcat Villas at East Georgia State College!
You are embarking on a journey that will change the course
of the rest of your life. My staff and I are here to ensure
that your journey is one that will challenge you in a number
of ways—ways you may not even expect—within a
supportive and engaging living community. We believe
that challenge leads to growth, and that both social and              HOUSING MISSION
academic growth are essential pieces of the college                   The Office of Housing and Residence Life creates a safe
experience.                                                           living environment which promotes holistic learning and
Campus living provides more than a place to lay your head             personal growth among residents. This environment
at night. It provides a unique living environment that few            fosters independent thinking and accountable personal
get to experience, and even fewer take the time to                    decision making. Through our programs and services, we
appreciate. The opportunity for exposure to the diversity             challenge students to be engaged, community-minded and
of ideas, backgrounds, and life experiences that you will             academically successful.
find in college is a rare one. I hope you will take time to get
to know your neighbors; reach outside of your comfort                 HOUSING CORE VALUES
zone by trying something new. Take advantage of all the
resources and experiences East Georgia has to offer.                  •   Providing residents with the support and resources to
                                                                          promote successful transitions and contribute to
The main housing administrative offices are conveniently                  academic and personal success.
located in the Jean and LC Shot Strange Clubhouse. If you             •   We strive to ensure that students are civically aware
need anything do not hesitate to stop by during our                       and engaged by providing opportunities for
business hours of 8 a.m. to 5 p.m., Monday through Friday.                involvement with East Georgia State College and the
Our Bobcat Villas lobby front desks are staffed 24 hours per              greater Swainsboro community.
day, 7 days per week. We also have an on-call phone                   •   We encourage students to understand, appreciate,
available for student emergencies after hours which can be                and promote awareness of diverging views, opinions
reached by dialing 478.455.1492. Our supportive and                       and differing backgrounds through intentional
dedicated residence life and maintenance staff members                    programs and educational conversations.
are on call 24/7/365 to ensure your living experience is a            •   We promote an ethic of teamwork that connects our
safe and satisfying one.                                                  department with others in support of the mission of
Remember to enjoy the journey but don’t lose sight of the                 East Georgia State College.
destination—GETTING YOUR DEGREE! If you get lost along                •   We collaborate strategically and closely with the
the way, there’s someone here who can put you back on                     College Police Department, Corvias, IT Services, and
the path to success. Come by and see us any time.                         Plant Operations to ensure that student residences are
                                                                          safe, secure and well maintained.
Sincerely,

Angela M. Storck (astorck@ega.edu)
Director of Housing and Residence Life

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Academic Year 2020-21 - East Georgia State College
EGSC RESIDENT STUDENT HANDBOOK 2020-2021                              ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

NON-DISCRIMINATION POLICY                                          and security of the residence hall facilities. They do this by
                                                                   ensuring adherence to rules and policies and reporting any
East Georgia State College is committed to maintaining a           activity that could put a resident of their neighbors at risk.
fair and respectful environment for living, work and study.        They are professional level employees who provide 24/7
To that end, and in accordance with federal and state law,         professional staff coverage within the residence halls.
University System of Georgia policy, and college policy,           Primarily located at the front desks of each building
East Georgia State College prohibits the harassment of or          between the hours of 6pm and 8am each night, their
discrimination against any person because of race, color,          primary duties include checking in and out guests to the
sex (including sexual harassment and pregnancy), sexual            building, assisting in student lock outs, monitoring the
orientation, gender identity, ethnicity or national origin,        security cameras throughout the facilities, and
religion, age, genetic information, disability, or veteran         communicating to police when concerns arise.
status by any member of the college community on
                                                                   Residence Life Coordinator – The Residence Life
campus, in connection with a college program or activity,
                                                                   Coordinator (RLC) is the primary housing professional staff
including admissions and employment, or in a manner that
                                                                   member in charge of programmatic events and activities
denies access and/ or creates a hostile environment for any
                                                                   for the Office of Housing and Residence Life. The RLC also
member of the college community.
                                                                   advises the Residence Hall Association, actively
The complete Non-Discrimination Policy for the college can         participates as a member of the external relations
be found at the following website address:                         committee, coordinates housing early alert outreach, and
http://www.ega.edu/policy/08-notice-of-                            acts as a liaison to other campus clubs and organizations in
nondiscrimination.pdf?72319                                        support of our residents.

HOUSING & RESIDENCE LIFE STAFF                                     Assistant Director of Housing – The Assistant Director of
                                                                   Housing (ADH) is the primary housing professional staff
                                                                   member with respect to the supervision and training of
                                                                   housing student staff members. The ADH is also our
                                                                   primary departmental liaison to the Office of Student
                                                                   Conduct and is the first level responder for roommate
                                                                   conflict and dispute resolution.
                                                                   Director of Housing and Residence Life – The Director of
                                                                   Housing and Residence Life (DHRL) is the senior most staff
                                                                   member in the Office of Housing and Residence Life.
                                                                   He/she provides supervision and training to the
                                                                   professional staff employees, conducts all hiring processes
                                                                   for the department, as well as evaluation of employee
Resident Assistant – 12 resident assistants are employed           performance. The DHRL provides strategic guidance and
by the Office of Housing and Residence Life. Resident              long-term planning for departmental growth, oversees the
Assistants are students who live and work within the               Starrez student database, facilitates the housing
housing facilities. They assist and provide administrative         assignments process, and provides second level response
support to students through desk hours, duty rounds,               to student conduct issues that rise above the scope of the
student engagement programming, and liaising between               ADH. In addition, the Director serves on numerous campus
residents and professional staff members. They are a               committees and serves as primary liaison to Corvias in
critical part of the housing staff team. Students interested       support of East Georgia State College.
in being resident assistants are eligible to apply once they       Students interested in working for Housing and Residence
complete one term of living in housing and achieve a 2.0           should check their student email (on or after November 1st
minimum cumulative GPA.                                            for Spring term or February 1st for Fall term) for more
Housing Safety Assistant – 5 Full and 1 Part time Housing          information regarding resident assistant hiring
Safety Assistants are employed to help maintain the safety         information.

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Academic Year 2020-21 - East Georgia State College
EGSC RESIDENT STUDENT HANDBOOK 2020-2021                                      ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

IMPORTANT PHONE NUMBERS
Full Directory at www.ega.edu
Housing Emergencies                           478-455-1492                 Registrar’s Office                       478-289-2014
EGSC Main Number                              478-289-2000                 Information Desk/Lost and Found          478-289-2169
Campus Police Emergency                       478-289-2090                 Student Health Clinic                    478-289-2182
Housing and Residence Life Office             478-289-2172                 Counseling                               478-289-2039
Director of Housing                           478-289-2173                 Student Conduct                          478-289-2360
Assistant Director of Housing                 478-289-2371                 Business Office                          478-289-2186
Residence Life Coordinator                    478-289-2363                 Library                                  478-289-2083
Admissions                                    478-289-2017                 Bookstore                                478-289-2098
Financial Aid                                 478-289-2009                 Academic Center for Excellence           478-289-2151

IMPORTANT DATES
                                                                           Move-In and Move-Out dates will be determined and
FALL TERM
                                                                           advertised on the EGSC housing website at least 1 semester
July 1: Deadline for Housing Agreement Cancellation
                                                                           in advance. Students with special circumstances should
(Fall/Spring agreements) without financial penalty (After
                                                                           contact the Director of Housing for more information.
this date, a $1000 cancellation fee will be applied); this
applies to all housing applications submitted even if they
were completed after the July 1 date.                                      Bobcat Villas closes for Spring break (March or April),
August 1: All monies owed to EGSC for fall semester due.                   Thanksgiving break (November) and the winter break
Students will not be permitted to move into Bobcat Villas                  (December). Specific dates will be available on the
until their bill is paid or they have fulfilled all financial aid          academic calendar. Any resident who has special
requirements.                                                              circumstances and needs to request permission to stay
Last week of September: Health and Safety Inspection 1                     should complete a Break Stay request form (Located on
Week before Thanksgiving: Health and Safety Inspection 2                   housing forms and documents web page). Information
                                                                           regarding the procedure for break stay requests will be
SPRING TERM                                                                communicated to students via EGSC student email a
November 1: Deadline for Housing Agreement                                 minimum of 2 weeks prior to the break period start.
Cancellation (new spring semester starts only) without
                                                                           Winter break is not calculated in the semester rent fee
financial penalty; this applies to all housing applications
                                                                           structure. Students wishing to stay for winter break will be
submitted even if they were submitted after the November
                                                                           charged an additional fee of $200. This fee will appear on
1 date.
                                                                           the student’s account for the spring term immediately
January 1: All monies owed to EGSC for spring semester
                                                                           following the winter break period. Students who are
due. Students will not be permitted to move into Bobcat
                                                                           required to remain on campus for college sponsored events
Villas until their bill is paid or they have fulfilled all financial
                                                                           or employment positions are required to provide proof in
aid requirements.
                                                                           writing from your sponsoring college department.
Last week of February: Health and Safety Inspection 3
Third week of April: Health and Safety Inspection 4

SUMMER TERM
May 1: Deadline for Summer Housing contract cancellation
without financial penalty (even if student completed the
summer housing application after May 1).
May 1: All monies owed to EGSC for summer semester due.

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Academic Year 2020-21 - East Georgia State College
EGSC RESIDENT STUDENT HANDBOOK 2020-2021                                ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

OFFICIAL COMMUNICATION                                               crated or removed from the unit during time periods when
                                                                     maintenance work is being performed within the unit.
The official means of communication with all students is
                                                                     For complete information about the service animal policy
their EGSC email account (ega.edu). Any mention of a
                                                                     of East Georgia State College, visit the following website
student being notified in writing should be construed to
                                                                     link: http://www.ega.edu/policy/08-service-animal-
mean via their EGSC email account. Official communication
                                                                     policy.pdf?2102016
to students prior to their acceptance to the college will be
the email address provided on the admissions application             For complete information about the emotional support
to EGSC. Once the EGSC email address is available, that will         animal policy of East Georgia State College, visit the
be the primary communication email.                                  following website link: http://www.ega.edu/policy/04-
                                                                     emotional-support-or-assistance-animals-in-on-campus-
SERVICES FOR STUDENTS WITH                                           housing.pdf?31116
DISABILITIES                                                         GETTING READY TO MOVE IN
East Georgia State College is committed to assisting
students in attaining their highest potential by providing           Housing Application Process
reasonable academic accommodations for those students                Students who complete all required housing application
with various learning, physical and/or psychological                 components will be assigned on or before the first week of
disabilities. Services presently available include counseling,       July for fall/spring, the first week of November for spring,
liaison with faculty/staff, access to technology, and referral       or the first week of May for summer, provided all of the
to other services. For assistance, please contact the                items below are met.
Director of Counseling and Disability Services on the lower
                                                                     1. Acceptance to East Georgia State College by the
level of the Academic Building on the Swainsboro campus
                                                                        Admissions Office, including receipt of the required
at 478-289-2039.
                                                                        immunization documentation.
Process for Special Accommodation in Bobcat Villas:                  2. Receipt of the completed online Residence Hall
Student must first contact the Director of Counseling and
                                                                        Application and $100 non-refundable application fee.
Disability Services to disclose the disability and request
special housing accommodations. If providing special                 3. Receipt of the completed and signed Criminal
housing accommodations is warranted, the student will                   Background Investigation Consent Form and
work with the Director of Counseling and Disability Services            review/approval by the Criminal Background Report
to arrange appropriate accommodations in conjunction                    Committee.
with the Director of Housing and Corvias Campus Living.              4. Receipt of electronically signed Residence Hall Housing
Remember that not all accommodations received in a K-12                 Agreement for the appropriate term (online – part of
setting will be available at the college level. We                      the housing application).
recommend that the student reach out as soon as they                 5. Registration in the minimum required number of credit
express an interest in living on campus to see what                     hours (12 for fall or spring, 6 for summer)
accommodations are available.                                        A student who has completed steps 1-5 above AND has
Emotional Support and Service Animals: Students with                 paid all EGSC fees (application fee, semester housing
an emotional support animal (ESA) or service animal                  payment including meal plan, tuition and mandatory fees)
approved by the Director of Counseling and Disabilities              in full, or been provided with appropriate financial aid to
Services must notify the Director of Housing of the                  cover the balance, will receive a confirmed assignment by
presence of the animal within the residence hall facility and        email to their EGSC account. This email will be sent to the
provide a current photo of the animal with animal’s name             student no later than 2 weeks prior to the start of the term
and room number location. All animals in housing must be             of enrollment. Students may use financial aid money to
on file with the Director of Housing for liability and room          cover housing with exception of the non-refundable
access purposes – notification will be provided to                   application fee. The priority dates for financial aid are
maintenance personnel and related vendors as                         available from the Financial Aid Office.
appropriate who need to access the room to provide                   A student cannot move into the residence hall until all
service to the unit. All approved animals will need to be
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Academic Year 2020-21 - East Georgia State College
EGSC RESIDENT STUDENT HANDBOOK 2020-2021                           ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

EGSC fees have been paid in full, including tuition/fees and                is May 1.
all housing fees (application fee, semester housing
                                                                        ii. If the student cancels the agreement after
payment, including meal plan).
                                                                            May 1, they will lose their semester’s rent or
Students who plan to live on campus during the summer                       be charged a $1000 cancellation fee
semester or return for a new academic year will be                          (whichever is lower).
required to submit a new application and housing
                                                                    d. A student can request cancellation with no
agreement for that term as well as pay applicable fees. The
                                                                       penalty if they meet one of the reasons listed and
application fee is required once per academic year (fall,
                                                                       follow guidelines listed in the Housing
spring, summer). If a student begins as a new student for
                                                                       Agreement.
summer term start, the application fee for fall term will be
waived.                                                                 i. Resident’s Graduation (verified with the
                                                                           Registrar);
Housing Agreement, a.k.a. “Contract”
                                                                       ii. Resident’s Call to active military duty (must
Students sign a Housing Agreement for each term                            provide copy of military orders);
(academic year or summer) that they live on campus. This
document is legal and binding and should be carefully read             iii. Marriage (attach marriage certificate copy)
before a student digitally signs it via the online StarRez             iv. Resident gives birth or certified adoption of
housing application. Although the entire agreement is                      minor child (provide birth certificate copy or
important, the things that students most often have                        certificate of adoption)
questions about are:
                                                                       v. Resident Enrolls in a College-sponsored study
    Cancellation: Section V and VI of the Housing                         abroad program or affiliated academic
    Agreement discusses deadlines to cancel, reasons for                  internship   (verified     with    sponsoring
    cancellation and fees associated with cancellation. A                 department);
    copy of the Housing Agreement Cancellation Request
    Form can be found in the Forms section of the Housing              vi. Approved hardship withdrawal from the
    Website or requested from the Director of Housing.                     College (unusual or emergency circumstances that
                                                                           are non-academic in nature and beyond the
     a. If a student enters on-campus housing in fall, they                student’s control; attach letter granting academic
        sign a two-semester Housing Agreement.                             hardship withdrawal from VPASA or President; see
                                                                           EGSC Drop and Withdrawal Policy for definitions
         i. The deadline to cancel for no specific reason is               and procedure for requesting hardship withdrawal)
            July 1.
                                                                      vii. Contracted Resident’s Death
        ii. After July 1, if the student cancels the
            agreement for either term or for both terms,            e. Cancellation Fee Appeals – Students wishing to
            they may lose a semester’s rent, or owe a                  appeal a cancellation fee waiver decision should
            $1000 cancellation fee.                                    put all such requests in writing to the Director of
                                                                       Housing via email or postal mail. This
     b. If a student enters on-campus housing in spring,               correspondence must include any supporting
        they sign a one-semester Housing Agreement.                    details or documentation that the student feels
          i. The deadline to cancel for no specific reason             was not adequately reviewed during the initial
             is November 1.                                            decision-making process.
         ii. After November 1, if the student cancels the               • The appeal must be submitted to the Director
             agreement, they may lose a semester’s rent,                  of Housing within 5 days of receipt of the
             or owe a $1000 cancellation fee.                             decision.
     c. If a student enters on-campus housing in                        • Within three business days of receipt of the
        summer, they sign a one-semester Housing                          appeal, the Director of Housing will refer the
        Agreement.                                                        appeal to the cancellation fee appeals
                                                                          committee for review and decision.
          i. The deadline to cancel for no specific reason

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EGSC RESIDENT STUDENT HANDBOOK 2020-2021                             ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

        • The committee will meet and render a written                found in the Forms section of the housing website.
          decision within 5 days of receipt of the appeal.
                                                                        • A student must be in good academic standing and
          The committee will notify the Director of
                                                                          have had minimal disciplinary interaction in order
          Housing of the committee decision and the
                                                                          to be approved to stay.
          Director of Housing will notify the student.
                                                                        • No outside visitors will be allowed during any
        • The student may appeal to the President on the
                                                                          academic break.
          grounds that the procedure for appeal was not
          followed or there was a procedural irregularity.              • During most breaks, limited services will be
                                                                          available on campus. This typically means that
        • The appeal to the President must be made
                                                                          most offices, with the exception of Campus Police,
          within 5 days of student’s receipt of the appeals
                                                                          will be closed and no food services will be offered.
          committee decision and shall be in the form of
          a letter stating the reasons for appeal and                 Right of Entry
          include all supporting documentation.                       EGSC and its authorized representatives may enter an
        • The appeal to the President is a review of the              apartment and bedroom without notice for routine
          record only and no new information will be                  maintenance or emergency situations.
          considered.                                                 EGSC will provide a minimum of 48 hours’ advance
        • The President will render a decision within 10              written notice of scheduled, midterm health and safety
          days of receipt of the appeal. The President will           inspections.
          notify the student of the decision via EGSC                 Civil authorities (police) can search an apartment or
          student email.                                              bedroom with the permission of the resident or with a
   Payment Deadline                                                   legal warrant.

   Each Housing Agreement gives a payment deadline for            Room Assignments
   students for each semester; these dates are also listed        Roommate assignments are made without regard to race,
   on the Academic Calendar.                                      religion, national origin, age, personal appearance, family,
   If a student misses the payment deadline, their space          political affiliation, actual or perceived physical or mental
   will be given to someone else and they will be placed          disability and/or sexual orientation. Roommate contact
   on the waiting list.                                           information (EGSC email address only) will be provided to
                                                                  all confirmed roommates on the housing application once
   Financial aid funds can be used if the student has
                                                                  the room has been assigned and roommates confirmed.
   completed all paperwork required by financial aid and
   has been awarded adequate funds to cover expenses.             The college will assign a room based on available housing
                                                                  space after the student (and guardian if student is a minor
   Closing during breaks
                                                                  child at the time occupancy is assumed) has completed the
   The Housing Agreement states that Bobcat Villas will           housing application process (i.e. submitted housing
   close for posted breaks.                                       application, submitted appropriate housing agreement,
                                                                  submitted and confirmed CBI request form, $100
   A student will return to the same room after the break
                                                                  application fee).
   and may leave their belongings. (Summer Term is not
   considered a “break period” because it is its own              Housing and Residence Life will give room preference
   contracted housing term.)                                      priority to all completed housing applications received by
                                                                  our office on or prior to May 31, as space allows. Additional
   All residents not continuing in summer school and
                                                                  priority will be determined by complete date with students
   residing on campus during that time period must
                                                                  completing their application process earlier receiving
   remove their belongings for the summer.
                                                                  priority placement.
   Any student who has extenuating circumstances that
                                                                  The college reserves the right to make room assignments,
   will not allow them to leave during a break should
                                                                  to authorize or deny room and roommate changes, to
   complete a Break Stay Request Form which can be
                                                                  consolidate vacancies, and to require a student to move

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EGSC RESIDENT STUDENT HANDBOOK 2020-2021                              ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

from one room or residence hall to another. The college            application that they accept the roommate request.
further reserves the right to make room changes during the
                                                                   The Residence Hall Application also has a section that
year as deemed necessary by East Georgia State College.
                                                                   allows students to answer questions about themselves
Rooms in housing may only be occupied by the students              that we can use to match them with others. We will utilize
assigned to that particular space. Students found residing         this as we are able, but space constraints may limit our
in a residence hall room that is not assigned to them will         ability to make solid matches.
be asked to vacate immediately and may be banned from
                                                                   Residents often meet people when they attend Orientation
Bobcat Villas.
                                                                   that they would consider for roommates. Names of those
A student’s right to occupy a room may not be assigned or          they choose should be forwarded to the Office of Housing
transferred by the student without the written approval of         and Residence Life at Orientation for further consideration.
Housing and Residence Life.                                        Matches will be made on a space available basis and
                                                                   according to the date an application was completed.
Room assignments may be changed only upon written
authorization from Housing and Residence Life. Under               Students who submit their completed applications prior to
normal circumstances, no changes of room assignment will           the July 1 priority deadline will have the strongest
be made during the first 2 weeks or the last 2 weeks of each       likelihood of receiving their intended roommate requests.
semester so that occupancy can be verified, and new room           After the deadline, the decision will be made by the Office
assignments made for the subsequent term.                          of Housing and Residence Life.
Students of the opposite sex will not be assigned to, nor          Although we attempt to honor all requests, no guarantees
may they reside in, the same room or apartment.                    are made that a resident will be roomed in the particular
                                                                   building they request or with those roommates they
Failure to check in or to occupy an assigned space by 9am
                                                                   choose. Often, limited space availability will reduce our
on the first day of classes as outlined in the academic
                                                                   ability to place together requested roommates.
calendar could result in the assignment of the room to
another student unless that student has contacted and              Facilities Information
obtained approval from Housing and Residence Life.
                                                                   Bobcat Villa West
Housing and Residence Life reserves the right to relocate          Occupancy: 233 residents
and consolidate spaces at any time to cope with
                                                                   Style: 4-bedroom, 2-bathroom apartments; 5-bedroom, 2-
enrollment increases, for purposes of renovation and/or
                                                                   bathroom apartments
the reduction of resource consumption. Any student
participating in an approved college event beyond the              Amenities, included in price: Basic furnishings (extra-long
limits of the contract term will be relocated, as necessary,       twin bed, desk, chair, common area seating), refrigerator
so that the department can perform facilities related              with icemaker, stove, cable hook-ups available in each
activities, including but not limited to consolidation of          room and living area, wireless internet throughout the
break housing, cleaning and maintenance of buildings for           building, all utilities, computer lab and complementary
the upcoming term, and rehabilitation of properties.               laundry room inside complex, mail service, 24/7 security,
                                                                   and live-in management.
Choosing Roommates
                                                                   Security: Direct link to on-campus police department
Residents participate in roommate selection in a multitude
                                                                   (Public Safety), state-of-the-art camera surveillance,
of ways.
                                                                   access-card entry to complex and apartment, individual
The Residence Hall Application has a section that asks             key entry to bedroom
students to list names of those they would like to select as
                                                                   Rates (effective Fall 2020): *$3,220 (4-bedroom); $3,150
roommates. These will be honored when possible provided
                                                                   (5-bedroom w/ full wall); $3,080 (5-bedroom w/ ¾ wall)
that all participating roommates have complete housing
                                                                   per semester per academic year plus a $100 housing
applications on file (A complete application includes the
                                                                   application fee due yearly.
application form, signed housing agreement, paid
application fee, and CBI request form) and the selected            * Rates are subject to change and pending Board of
roommates have verified within the online housing                  Regents approval.

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EGSC RESIDENT STUDENT HANDBOOK 2020-2021                                 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

Bobcat Villas South                                                   shower curtains, common area rugs and bathmats.
Occupancy: 200 residents
                                                                      A resident must provide their own bedding,
Style: 4-bedroom, 2-bathroom apartments                               towels/washcloths, toilet paper and toiletries. A laundry
                                                                      room is provided at no cost to the resident, but they must
Amenities, included in price: Basic furnishings (extra-long
                                                                      bring their own detergent.
twin bed, desk, chair, living room seating and TV stand,
refrigerator with icemaker, stove, microwave, dishwasher),            If students would like to hang items on their walls, we
wireless internet throughout the building, cable service in           recommend using painter’s tape, light gray/white poster
all bedrooms, all utilities, ceiling fans in living room and          putty, or push pins. Nails and screws are NOT permitted.
each bedroom, computer lab and complementary laundry                  We recommend that students limit use of Command type
room inside complex, mail service, 24/7 security, live-in             adhesive strips to non-painted surfaces only. Students will
management.                                                           be billed for any damages incurred due to use of
                                                                      unapproved fasteners, nails, or sticky tape.
Security: Direct link to on-campus police department
(Public Safety), state-of-the-art camera surveillance,                Do not bring:
access-card entry to complex and apartment, individual
                                                                      Items residents should not bring to campus include
key entry to bedroom
                                                                      weapons, tobacco products, drugs/alcohol or any
Rate (effective Fall 20): *3,220 per semester per academic            paraphernalia (including empty alcohol bottles/cans),
year plus a $100 housing application fee due yearly                   toasters, toaster ovens, personal grills (including George
* Rates are subject to change and pending Board of                    Foreman-like), sandwich or waffle makers, heaters with
Regents approval.                                                     glowing-red coils, candles, incense, and hammer/nails.
                                                                      Residents are also not allowed to have personal
Items to Bring/Not Bring                                              microwaves or other cooking appliances in the bedroom
Each apartment contains individual resident private living            areas as they are not properly ventilated for cooking
spaces as well as a communal full kitchen and living room             purposes. See the Prohibited Items section for a complete
for all in the apartment to share (5-bedroom units do not             list of unapproved items.
have a full living room). The apartment includes living               Abandoned property
room furniture, basic cable, kitchen appliances (stove,
microwave, dishwasher (South only), and refrigerator), as             1. Bobcat Villas does not have or provide storage space.
well as a pantry and cabinet storage space. While large                  Abandoned items will be given to charity or thrown
family-size refrigerators are supplied in each unit, residents           away if not removed during check out. Additionally,
are welcomed to bring their own mini fridge for their                    students may be charged for the removal of excessive
bedroom not exceeding 3.5 cubic feet in size.                            trash or abandoned property.

Each bedroom includes an extra-long twin mattress, under-             2. If a resident follows the proper check out procedures,
bed drawer space (South only), a desk, a desk chair, and a               any items left will be abandoned property.
build-a-closet set up with one shelf and hanging rack. A              3. If a resident has an improper check out, we will
ceiling fan is in each bedroom and in the living room, and               attempt to contact the resident on three separate
the apartment has a thermostat to individually control the               occasions up to fifteen days after separation from the
heat/air in each unit. Blinds are provided on each window.               college. After 15 days, and no follow up from the
A dresser chest and a nightstand is also provided in Bobcat              resident to arrange removal, the items will be
Villas West for additional storage.                                      discarded or donated to Goodwill charities.
You Should Bring:                                                     Liability
There are items that residents must provide for                       Although precautions are taken to maintain the security of
themselves. We suggest that a resident speak with their               the EGSC campus, EGSC does not assume any legal liability
roommates before purchasing some items, in order to                   to pay for injury to person (including death) or loss of or
coordinate and not purchase multiples of some items.                  damage to personal property which may occur in buildings
These items may include, but are not limited to, cleaning             or on its grounds prior to, during or subsequent to the
supplies, mops, brooms, dishes, pots/pans, ironing boards,            contract period. The resident and his/her parent, guardian
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EGSC RESIDENT STUDENT HANDBOOK 2020-2021                                ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

or other guarantor are encouraged to carry appropriate               As a member of the residence hall community, you are
insurance to cover such losses (renter’s insurance).                 automatically a member of the Residence Hall Association
                                                                     (RHA). RHA is a student organization that meets weekly on
MOVING IN                                                            a specified night of the week. Residents are encouraged to
Each resident will be sent a move in packet to their EGSC            participate in RHA meetings to give feedback on topics
email address. This packet of information will include their         such as:
mailing address, roommate information, room assignment                   •   Recommendations for hall policy changes.
and their move in appointment time. Residents cannot                     •   Topics of concern that students are reporting in
move in until all EGSC fees (rent, meal plan, tuition, fees,                 the residential facilities.
etc.) have been paid. Students who have not satisfied these              •   Program and party ideas for Bobcat Villas.
requirements will be turned away until such financial                    •   Fundraising ideas for the RHA.
requirements are met. Representatives from financial aid                 •   Community service projects for RHA involvement.
and the business office will be on hand during move-in to                •   Ideas for making the residence halls a better place
provide assistance to students with outstanding balances                     to live.
at move-in.
                                                                     To participate in RHA, simply come to the meetings. They
When residents move in, they will complete an Emergency              are publicized throughout the residence hall and are held
Information Card that provides general information about             in the Clubhouse Classroom.
any health conditions or drug allergies they may have and
tells our staff who to contact in case of an emergency.              Conduct
While the basic emergency contact information is required,           Each student of EGSC is bound by the Student Code of
any disclosures of medical conditions are voluntary in               Conduct in the Student Handbook and sanctions can
nature. This information is kept on file in the Housing and          include removal from Bobcat Villas. Residents of Bobcat
Residence Life Director’s office and can be shared with              Villas are also bound by terms in their Housing Agreement.
emergency personnel as necessary to maintain the health              Failure to attend and/or pass classes can be grounds for
and wellbeing of our residents.                                      removal. Failure to report arrests and convictions can be
A resident will also complete a Room Condition Report                grounds for removal.
(RCR). All rooms will be inventoried and inspected by a staff        Alcohol and Controlled Substances
member prior to resident arrival for move-in. When the
resident arrives, they will be prompted to review the RCR            In accordance with college policies, students, staff and
and provide notes on any discrepancies within 24 hours.              visitors are not permitted to have alcohol beverages in
The signed RCR is kept on file until the resident moves out.         housing and residence life properties or anywhere on the
                                                                     campus grounds. Alcoholic beverages (full, partially full, or
Residents receive one key for their bedroom door and one             empty) cannot be brought to, stored in, displayed, or
key for their mailbox. Replacement of a lost key is $25.             consumed in any residential community, including parking
Residents use their EGSC ID card to enter lobbies, interior          lots, regardless of the age of the resident(s). Decorative
hallways and their apartment door. Their ID card will be             alcohol containers are not permitted in housing and
activated at move in. Pin numbers will also be issued for            residence life properties. Depending on the severity of the
Residents of South. If a resident loses their ID card, they          infraction, violators of this policy may face criminal
should report to the Business Office during normal                   prosecution, referral to the Office of student conduct, and
business hours (typically, Monday-Friday from 8 am to 5              potential ban from Bobcat Villas.
pm) to have a replacement card issued. A replacement card            The manufacture, distribution, sale, possession, or use of
is $20. If a resident forgets their pin, they should see the         marijuana and/or other controlled substances and drugs is
Housing Office to receive a new one.                                 prohibited and may result in immediate cancellation of the
                                                                     Housing agreement. Anyone found violating this policy
EVERYDAY LIVING                                                      may face arrest and referral to the Office of Student
Residence Hall Association                                           Conduct as well as removal from Housing. Any student
                                                                     removed from housing for conduct related reasons will
                                                                     forfeit any possibility of a housing refund.

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EGSC RESIDENT STUDENT HANDBOOK 2020-2021                                  ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

Guests and Visitation                                                  Allowing another student or visitor to use your ID or card
                                                                       key for entry and exit of the building or an apartment will
Visitors are welcome at Bobcat Villas; however, residents
                                                                       result in a student conduct referral.
and guests must follow the college’s visitation and guest
policies as provided in the Student Code of Conduct:                   Lockout Assistance
http://www.ega.edu/policy/04-residence-hall-visitation-
                                                                       Lock out assistance may be obtained by contacting the staff
policy.pdf
                                                                       member on duty via the RA duty phone at any time during
Be courteous to your roommates by not bringing guests                  the week or by visiting the front desk of the building during
into your apartment until after morning quiet hours end.               open hours. The first lockout of each academic year will be
(9am: Monday-Friday, 10am: Saturday-Sunday)                            free. All subsequent lock outs will incur a charge of $20
                                                                       immediately applied to the student account. This fee
Pets
                                                                       applies whether the access is granted for the main
Pets are not permitted anywhere within or on the grounds               apartment door or the bedroom door of the unit. Payment
of Bobcat Villas (exception: non-carnivorous fish in 10                of these fees can be made at the business office or via
gallon or less aquarium and Approved Emotional Support                 banner web.
or Service Animals). Emotional Support and Service animals
                                                                       Students who use the dead bolt or other means to prop the
must be appropriately requested and approved through
                                                                       exterior apartment door will be automatically charged a
disability services and reported to the Director of Housing.
                                                                       $20 lock out fee if found. This fee will be applied to all
Students found in possession of unapproved animals will
                                                                       residents of the apartment. Furthermore, habitual
be asked to remove the animal immediately. Students who
                                                                       violators will be submitted to the Office of Student Conduct
fail to comply with this directive may face removal from
                                                                       for disciplinary action.
Bobcat Villas.
                                                                       Prohibited Items
Smoking/Tobacco Use
                                                                       Prohibited items inside and on the grounds of Bobcat Villas:
East Georgia State College is a tobacco and smoke free                 1. Airsoft/Aerosol Guns
campus. For the complete Tobacco And Smoke Free Policy,                2. Guns and Ammunition
visit this web address: http://www.ega.edu/policy/09-                  3. Slingshots
tobacco-free-campus-policy.pdf?8417                                    4. Alcohol Bottles (full, empty, decorative)
Quiet and Courtesy Hours                                               5. Candles (burned or unburned)
                                                                       6. Dangerous chemicals and flammable fluids
Quiet hours in Bobcat Villas extend from 10pm to 9am on                7. Explosives
weekdays (Sunday night through Friday morning), and                    8. Fireworks
Midnight to 10am (Friday night through Sunday morning).                9. Extension Cords (Only 1 6-outlet strip per bedroom
Any noise heard outside of a residence hall room during                    permitted)
this time may be documented and submitted to student                   10. Gas or Charcoal Grills
conduct for follow up. In addition, courtesy hours are in              11. Hookahs
effect 24/7. If another student, staff, or faculty member              12. Illegal drugs (includes possession of prescriptions not
asks you to discontinue loud music or other noise during                   prescribed to you)
this time, you are expected to comply to maintain a                    13. Incense
studious environment within Bobcat Villas.                             14. Internal combustion engines
EGSC ID Card/Keys                                                      15. Kitchen appliances without auto shut off
It is the responsibility of each resident to keep up with their        16. Lofting Kits and/or Bed Risers
ID card and bedroom key. If a staff member is required to              17. Microwaves (other than that provided by the college)
let a resident into his/her apartment bedroom, the                     18. Toasters
resident will sign a Lockout Fee form and be charged $20               19. Toaster Ovens
per lock out. There will be no exceptions.                             20. Buffet Burners
                                                                       21. Knives (excluding cutlery)
Students are entirely responsible for their own card keys              22. Large fabric decorations/wall hangings
and/or ID’s. A resident may not provide their card key or              23. Paintball guns
ID to any student, staff member, or visitor at any time.
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EGSC RESIDENT STUDENT HANDBOOK 2020-2021                               ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

24.   Portable Heaters or Air Conditioners                          Sample:
25.   Projectile Launchers                                          John Smith
26.   Propelled Missiles                                            Bobcat Villas West, M105 D
27.   Weapons, including replica weapons                            131 College Circle
28.   George Foreman Grills                                         Swainsboro, GA 30401
29.   Hot Plates
30.   Electric Skillets                                             It is the resident’s responsibility to provide a forwarding
31.   Electric Deep Fryers                                          address to businesses/friends when they no longer live on
32.   Open heat element appliances of any kind                      campus. All mail that is received after a student moves out
33.   Flame producing appliances                                    will be returned to sender. Replacement of a lost mailbox
34.   Hover boards                                                  key is $25.
35.   Fabuloso (cleaner)
36.   Tobacco products (including vapes, chewing tobacco,           Roommate Relationship Tips
      cigarettes, etc)
                                                                    The best way to start a roommate relationship off right is
Please note that concealed carry firearms, even for those           to contact your roommate prior to moving in. Get to know
who possess a valid concealed carry permit, are not                 each other and determine who will bring what on move-in
permitted in any residential building of any college campus         day. Bring only one half of what you think you will need for
at any time in the state of Georgia. Guns should be stowed          the first three-four weeks of the semester, and plan to be
securely in the owner’s vehicle or stored in an off-campus          flexible and open to your new roommate(s) - compromise
location. Gun storage is not provided by East Georgia State         is GOOD. Even if you've known a person for years, but
College. Visit the following link for more information on           never lived together, you will learn new things about one
East Georgia State College’s Weapons Policy.                        another.
http://www.ega.edu/policy/13-weapons-and-explosives-
policy.pdf?72717                                                    Here are some useful tips for the year ahead:
Mail and Packages                                                    • Complete and discuss our Roommate Agreement. It
                                                                       can help you define expectations of one another.
Mailbox keys will be provided to each resident at move-in.             Roommates are asked to agree to support it as a basis
Mail is delivered to mailboxes by housing staff at                     for acceptable behavior in the apartment or suite.
approximately 5pm, Monday - Friday. Mail is not delivered            • Discuss the rules of the College. Be honest with your
on the weekends.                                                       roommate. Tell him/her when you do or don't like
Due to the excessive number of packages received, mail                 something that is going on in the apartment or suite.
packages will not be available until the following business          • Don't let things fester, its best to deal with issues as
day after they are received by our office. We encourage                they arise rather than waiting for them to pile up.
students to take into consideration this delay when                  • Your roommate has the right to read, study, and sleep
ordering anything of a perishable nature. We do not have               just like you do. Try to keep noise, guests, and other
refrigerated facilities, so perishable items will be at room           distractions to a minimum. Ask first before inviting
temperature until they can be picked up.                               over a bunch of friends.
                                                                     • Don't borrow your roommate's stuff without asking.
Student mailing addresses should be written as follows:
                                                                       Chances are they will be happy to share food or lend
Student Name                                                           you that really nice sweater or blouse.
Residence Hall, Room Number                                          • Check with your roommates about overnight guests.
131 College Circle                                                     Remember, it is their space too. Talk about your
Swainsboro, GA 30401                                                   expectations regarding visitors as theirs may not match
                                                                       yours.
                                                                     • Keep it clean. Nobody likes dirty dishes. If you feel like
                                                                       you're doing all the cleaning, suggest setting a regular
                                                                       schedule so everyone has some responsibility.

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EGSC RESIDENT STUDENT HANDBOOK 2020-2021                                ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

 • Common areas in the apartment like the kitchen and                about what the conflicted parties are willing to give up or
   living room are open to everyone in the apartment. Try            accept in order to achieve a harmonious compromise.
   to keep your personal effects in your own room unless
   you don't mind other people using them.                           Mediation – Sometimes people who want to work out a
 • Personal space is personal space. Respect your                    conflict just can’t seem to agree on any way to work it out.
   roommate's privacy.                                               You may want another person to help them solve their
 • Make sure your guests know and follow the rules you               problem. Your RA can help you and your roommates
   and your roommates have established.                              mediate disputes.
 • Don't try to be the boss of everything. Treat your                    ● Ensure that you are impartial and that you listen to
   roommate as an equal and be ready to compromise.                           both sides of the story.
 • If a roommate conflict should arise, your Resident                    ● Make sure that each party is showing respect for
   Assistant can use the roommate agreement to more                           the other.
   effectively mediate the situation.                                    ● Help the parties find a common ground by
                                                                              establishing some items that everyone agrees on.
Roommate Conflict Mediation                                              ● Try to identify and work around your personal
                                                                              biases and come to a mutually agreeable solution.
Conflict is a part of life. You and your roommates may                        Just because you were raised to think one way
struggle to get along from time to time. Being able to                        doesn’t mean that it’s the only way to view a
effectively manage a conflict situation will aid you not only                 problem.
in your living situation but in your personal and
professional life as well.                                           Group Problem Solving – Problems can also be worked out
                                                                     together in a group. Often group problem solvers sit in a
Conflict Resolution Basics                                           circle so that all members are equals. The same conflict
1. Attack the problem, not the person                                resolution principles are used:
    ● Define the problem                                                  ● they focus on the problem rather than assigning
    ● Explore each person’s perception of the problem                         blame to any person
    ● Try to understand and respect each point of view                    ● they take turns sharing their point of view and
        without passing judgment                                              listening without interrupting
    ● Use good communication skills including:                            ● all members must show respect and not criticize
            ● Listening                                                       other members or their ideas
            ● Summarizing
            ● Clarifying                                             Problem Solving Terms and Tools
2. Concentrate on interests, not positions                           Communication – Conflicts are often caused by problems
    ● The position is the outcome you are interested in              in communication. One person may have misunderstood
        reaching                                                     what the other person has said. They or the other person
    ● The interest is why you want that outcome                      may have misstated and said something they did not
    ● Interests that are involved in conflicts are usually           intend to say. Good communication skills are an important
        related to our basic needs. When we focus on                 part of resolving conflicts. Good communication includes:
        interests instead of positions we can start to find              ● Clear and non-aggressive tone of voice
        solutions.                                                       ● Articulating the problem in as unbiased a fashion
3. Come up with options in which both sides can win (win-                     as possible
win options/compromises)                                                 ● Asking clarification questions of the listener to
4. Cooperate together to solve the problem fairly                             ensure he/she understood you
    ● A fair solution respects the interests of both sides.
                                                                     Listening – It’s important to listen carefully, and this is
Ways to Practice Conflict Resolution                                 more than just hearing the words the other person is
Negotiation – Negotiation is a communication process in              saying. Active listening involves taking in what is said and
which people try to work out their conflicts in a peaceful           synthesizing into personally meaningful data. Tips for
way using conflict resolution techniques. Discussion is had          successful active listening include:

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EGSC RESIDENT STUDENT HANDBOOK 2020-2021                               ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

    ●   Maintaining open body language (be attentive,              semester using student activity fees. A calendar of events
        avoid folding arms or rolling eyes)                        is provided to residents each month. Student employment
    ●   Repeat back what the person has said to ensure             opportunities are handled through Human Resources. Ask
        you understood correctly                                   about becoming a resident assistant!
    ●   Try to ignore distractions or remove them if
                                                                   Student Health Clinic
        possible so that you can focus completely on the
        task at hand                                               All students on the Swainsboro campus pay a health fee
                                                                   and can use the health clinic on campus at no cost. Any
Find a Fair Solution – Go through the ideas presented and          services that cannot be provided by the health clinic or that
make a determination as a group which idea is best.                are not covered by the health fee will be discussed with the
Choosing a fair solution means choosing a solution which           patient and appropriate recommendations/referrals
holds both parties’ best interest in mind.                         made. Operating hours are posted each semester on the
    ● Make sure you select a solution that is based on             window of the health clinic.
        the rules and regulations of the residence hall
                                                                   Safety and Security
    ● If you are unable to reach a compromise, refer up
        to your supervisor. Do not allow yourself to be            Security is a top priority for EGSC and the Office of Housing
        abused by those involved                                   and Residence Life. The outside doors of Bobcat Villas
    ● Sometimes a compromise cannot be reached. At                 remain locked at all times and can only be accessed by
        that time, you will have to refer up.                      those with a valid EGSC ID who have right of entry.
                                                                   Hallways and apartment doors can only be accessed by
Amenities                                                          those with a valid ID (and pin number in South Bobcat
Residents of Bobcat Villas enjoy access to three computer          Villas). The common areas of the facility are monitored by
labs (South, West, Clubhouse) with printers, and no-cost           video surveillance by Campus Police, the Office of Housing
laundry facilities. A clubhouse is located directly behind         and Residence Life and the Office of Student Conduct.
Bobcat Villas and includes a game room, computer                   Campus Police has 24-hour police presence on campus.
workstations, a class/meeting room, a kitchen and                  Emergency phones that dial directly to 911 are available on
common space with a drop-down media screen. Several                each hallway, and the entire facility has monitored fire
cable televisions are available in the clubhouse and in the        alarm and sprinkler systems. Fire extinguishers are
lounges throughout Bobcat Villas. A piano is also provided         provided in the hallways, common areas and in each
in the game room of the clubhouse. Residence Life and              apartment.
Housing Offices are in the Clubhouse for ease of access.           Personal safety is also an essential element of successful
Hours of operation are posted at the beginning of each             residential living. Students play an active role in their own
semester and may change without notice.                            safety on campus by following precautions:
Meal Plan                                                          •   Avoid walking alone at night. Walk in well-lit areas
Residents are required to purchase the meal plan during                accompanied by at least one other person.
fall and spring semesters. The meal plan includes lunch            •   Maintain awareness of your surroundings by taking out
and dinner Monday-Thursday, lunch on Friday and $200 or                your earphones. Be alert.
$350 in flex funds depending on the meal plan chosen. Flex         •   Do not use bed risers, blocks, or lofting kits to raise
funds can be used at the cafeteria, café or in the coffee              your bed. These are on our prohibited items list and
shop in the library. Lunch and dinner hours are posted                 pose an unnecessary fall risk.
each semester. Meals are all you can eat.                          •   Avoid horseplay that could result in the injury of
                                                                       yourself or another.
Getting Involved                                                   •   Be sure to lock your bedroom door and DO NOT prop
Students at EGSC have many ways to get involved,                       your apartment door. Students found propping their
including student clubs/organizations, intramural sports, a            apartment door and allowing entry will be
literary magazine, inter-collegiate sports, community                  automatically charged a $20 lock out charge that will
service opportunities and student employment. The Office               be applied to all residents of the apartment. Repeat
of Student Life hosts multiple events throughout the                   violators will be referred to Student Conduct for

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EGSC RESIDENT STUDENT HANDBOOK 2020-2021                                ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019

    disciplinary action.                                                charity donations or set up an informational table may
                                                                        request to set up a table in the lobby of Bobcat Villas.
Maintenance/Cleaning
                                                                     7. Main apartment entry doors may not be propped open
Every effort is made to keep Bobcat Villas in peak                      at any time. This poses a security risk. Any apartment
condition. Apartments are inspected regularly for                       found to be using the dead bolt, or any other means,
maintenance concerns and cleaned professionally                         as a door prop will be documented and submitted to
between resident occupations. Residents are responsible                 the Office of Student Conduct for review. In addition,
for promptly reporting any maintenance issues and                       students assigned to the unit will each receive a lock
cleaning all living spaces during residency. This can be done           out fee assessed to their student account.
by using the Housing Student Yardi Work Order form found
                                                                     Responsibility for Community Property:
in the MyEGSC portal. Emergencies can also be phoned in
to the Housing-on-duty.                                              1. Residents are expected to take every precaution to
                                                                        ensure that communal property is not abused.
Responsibility for assigned space:
                                                                        Communal property includes, but is not limited to,
1. The resident is responsible for the condition of the                 hallways, bathrooms, stairwells, elevators, lounges,
   assigned space and shall reimburse the office of                     study rooms, computer labs, utility rooms,
   Housing and Residence Life for all damages to the                    breezeways, courtyards, laundry rooms and
   space and damage to or loss of fixtures, furnishings, or             conference rooms.
   other properties furnished under the housing                      2. In buildings or areas where the college has determined
   agreement.                                                           there is abuse or destruction of property and the
2. No alterations may be made to the area or furnishings                responsible individuals cannot be identified, all
   provided by the college, including thermostats and                   residents of the community or a section of the
   temperature control devices. All furniture in the                    community may be held responsible for costs
   resident’s assigned space at the time of move-in must                associated with the repair and/or replacement of
   remain there for the duration of the resident’s                      damaged/missing items.
   agreement term. The resident may not remove, store,               3. Furniture from communal areas may not be relocated
   or trade furnishings from his/her assigned space.                    to individual apartments or bedrooms.
3. Additional furnishings brought to the unit by the                 4. Residents may not abuse and/or modify the residential
   resident(s) must be freestanding and clear of all                    community grounds including, but not limited to, the
   existing furniture, fixtures, and walls. In addition, we             following: flower beds, courtyards, sidewalks, lawn,
   may ask you to remove self-supplied furnishings if the               volleyball court, basketball court, and clubhouse
   presence of such furnishings could cause a safety issue              facilities.
   or block access to areas that require routine
                                                                     Responsibility for Information:
   maintenance (block exits or egress during fire, blocks
   mechanical or HVAC closets, etc).                                 Residents are responsible for reading and understanding
4. Residents may not sublease or let out their unit at any           all policy and procedural information posted on bulletin
   time, nor may they provide their accommodation via                boards, resident unit doors, the EGSC Housing website,
   online services such as Air BNB due to the safety and             departmental emails, and newsletters.
   security issues this imposes on the college and                   Cable TV Set Up
   roommates.
                                                                     Students will find a cable set top box in their unit upon
5. Keys and key cards are to be of sole possession of the
                                                                     arrival to housing. You will need to provide your own HDMI
   resident. Any resident who lends out or provides
                                                                     cable to connect to the box. Ensure the set top box is
   access to their card key or room key will be sent to the
                                                                     connected to the appropriate LAN internet plug in your
   Office of Student Conduct for further action due to the
                                                                     bedroom. If you have any issues connecting to Pineland
   security risk this imposes.
                                                                     cable in your residence hall bedroom, submit a
6. Solicitation in Bobcat Villas is strictly prohibited.
                                                                     maintenance request.
   Residents may not advertise goods or services for sale,
   nor may they use their dwelling for business related
   purposes. Door to door monetary charity solicitation is
   also strictly prohibited. Students wishing to collect
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