BY-LAWS FOR SEASON 2015 - AFL GOLD COAST JUNIORS Inc.
BY-LAWS FOR SEASON 2015 - AFL GOLD COAST JUNIORS Inc.
AFL GOLD COAST JUNIORS Inc. BY-LAWS FOR SEASON 2015 INTRODUCTION These By-laws are issued for the internal management of the AFL GOLD COAST JUNIORS INC. (AFLGCJ) in accordance with Article 18 of the Constitution. These By-laws may be altered or amended by resolution at any meeting of the Board of Directors in accordance with Article 18 of the Constitution. THIS VERSION PROMULGATED BY THE BOARD OF AFLGCJ INC ON 16 JANUARY 2015 These By-laws remain in effect from the date of promulgation until such time as they shall be amended and re-promulgated by the Board of AFL Gold Coast Juniors Inc.
Season 2015 AFLGCJ Inc.
By-laws Season 2015 AFLGCJ By-Laws Promulgated 16 January 2015 Page 2 of 45 PREAMBLE AFL Gold Coast Juniors Inc. (“AFLGCJ”), affiliated with AFL Queensland and through that affiliation, the Australian Football League has the charter to arrange, administer, control and manage all matches of junior and youth AFL football played by its member Clubs. We regulate our competition through the provisions contained in these By-laws, the AFL Laws Of Australian Football (as may be modified to suit different age groups), certain Codes of Conduct and resolutions of the Board of AFLGCJ made from time to time.
The Board of AFLGCJ and our member Clubs recognise that the continued growth and health of the AFL game depends on junior programs, practice and matches being conducted in a positive, encouraging and fun environment where all Players and teams can participate on an equal footing. In so organising our competition comes a clear responsibility for all administrators, coaches, volunteers, parents, players and spectators to act in a constructive and encouraging manner at all times. Coaches have the highest responsibility within their Clubs and to the children and young people in their care to be a strong, positive role model, teacher, mentor and friend who is able to teach fairness, sportsmanship, friendly competition, strong ethics and to apply conflict resolution techniques as and when required.
Parents need to set the right example at the sports ground, not just at home. They should be proud of their child’s efforts irrespective of the result. We recognise that: Sport for children is a vital part of their growing up and is important to their self esteem. Children like to win, but more importantly, they want to play and to have fun. Children develop at different rates, have varying abilities on the playing field and that all children must be given the best opportunity to play the game.
To ensure that the objectives of AFLGCJ are consistently met, integral within these By-laws are CODES OF CONDUCT for Coaches, Players, Spectators, Parents, Administrators and Officials that AFLGCJ takes particularly seriously.
The codes that AFLGCJ take most seriously are those that provide equal opportunities for participation in sports for all children, regardless of ability, size, shape, sex, age, disability or ethnic origin. To ensure that when selected in a team all the Players have the opportunity to participate actively and are given the opportunity to play at least 75% of each Match. To do otherwise is for the Coach and the Club to fail in one of its primary match day obligations to its Players and its overall responsibility to the sport of AFL and to bring them collectively into disrepute.
In conducting the AFLGCJ competition we signal to all member Clubs, that it is their responsibility to ensure all players, coaches and officials along with the parents and guardians who register their child to play are aware of their responsibilities and follow them at all times and in so doing create a quality club environment of which they can be proud.
Season 2015 AFLGCJ Inc. By-laws Season 2015 AFLGCJ By-Laws Promulgated 16 January 2015 Page 3 of 45 TABLE OF CONTENTS Definitions – Interpretation 4 Section 1 Administration 1 AFLGCJ REGULATIONS 6 2 ADMISSION OF MEMBERS 6 3 AFLGCJ AND CLUBS 6 4 REGISTRATIONS 7 5 DRESS STANDARD 8 6 AGE GROUPS 8 7 PLAYER ELIGIBILITY 11 8 PLAYING DOWN ONE AGE GROUP – ALL AGES 11 9 CLEARANCES/APPEALS 11 10 PRE-SEASON:- PRACTICE MATCHES/TRAINING 12 11 SEASON PERMITS/DAY PERMITS 12 Section 2 Match Day 12 YOUTH COMPETITION 13 13 LAW/GROUND SIZES 15 14 MATCH CONDITIONS 15 15 CANCELLATION OF FIXTURED ROUNDS 20 16 INFECTIOUS DISEASES 21 17 INJURED PLAYERS/STRETCHERS 21 18 DUTY OF CARE 21 19 PLAYER PAYMENTS 22 Section 3 Finals 20 YOUTH FINALS FORMAT 23 21 YOUTH FINALS ELIGIBILITY 23 22 FINALS RULES 25 Section 4 Judicial 23 PLAYER REPORTS 26 24 INDEPENDENT TRIBUNAL PANEL 26 25 INDEPENDENT TRIBUNAL HEARING PROCEDURES 26 26 FINES AND PENALTIES 26 27 INVESTIGATIONS 28 Section 5 General 28 BEST AND FAIREST VOTES 29 29 CLUB OF THE YEAR 29 30 CODES OF CONDUCT 29 Appendices APPENDIX A Application for Promotion to a Higher Division - By-law 6.2.3 32 APPENDIX B 60 Point Difference 33 APPENDIX C Home Club Match Day Requirements and Officials 34 APPENDIX D Final Series Structure 38 APPENDIX E Laws Of Australian Football Varied by these By-laws 39 APPENDIX F Application for Approval to Play up One Age Group 44
Season 2015 AFLGCJ Inc. By-laws Season 2015 AFLGCJ By-Laws Promulgated 16 January 2015 Page 4 of 45 DEFINITIONS – Interpretation TERM Definition – Interpretation Administration Manager Means the AFLGCJ Administration Manager or his/her delegate. AFLGCJ Means AFL Gold Coast Juniors Inc. AFLQ Means AFL Queensland. AFLQ Licenced Supplier Means a supplier of playing and general apparel that features an AFL logo in any form that has entered into a formal agreement with AFLQ. Age Group Means in the case of: Juniors; competition between Players in Super 6, Super 7, Super 8, Under 9, Under 10 and Under 11 age groups; Youth: competition between Players in Under 12, Under 13, Under 14, Under 15, Under 16 and Under 17 age groups; and Girls: competition between Female Players in Under 13, Under 15 and Under 17 age groups.
as approved by the Board annually in accordance with by-law 6.1 wherein all Players unless otherwise permitted by AFLGCJ in accordance with these By-laws have not attained the age of that particular age group before the first day of January of the year in he/she desires to play. Away Team Means the Team that is visiting another Club’s ground to play in any Fixtured Match. In the case of Finals Matches it will be the Team that finished in the lower position on the Premiership table at the end of the Home and Away Season. In circumstances where both Teams are playing a Fixtured Match at a neutral venue, the Away Team will be the Team that is shown as the “Away Team” in Footyweb.
Board Means AFLGCJ Board.
Bye Means the situation in which a Team is awarded four (4) Competition Points as a result of having no team to play against in a round of Fixtured Matches as a result of having an uneven number of Teams in the Age Group/Division. A Bye is not considered to be a Fixtured Match and therefore is not counted towards the qualification for Finals nor as part of any suspension that may have been applied to any Player or official. Club Means any club that shall have been granted membership of AFLGCJ in accordance with By-Law 2.
Competition Points Means the points awarded to a Team for winning a Fixtured Match, for a Bye or for a Forfeited Match.
Double Up Means a Player either: Playing up an age group while also playing in his or her True Age Group within the same Round of matches; or Playing in Matches in more than one Division within an Age Group within the same Round of Matches or Finals Matches. Double Up Match Means the situation where either: A True Age Group Player plays up one Age Group and is also required to play in his or her True Age group within that same Round of Matches; or Where a Player in a Club that fields Teams in more than one (1) Division within the same Age Group and a Player or Players from the Teams are permitted to play in Matches for both Teams within the same Round of Matches or Finals Matches.
When the plural is used within these By-laws it shall mean a multiple of this definition. Finals Match Means the AFLGCJ Youth Competition Matches that are played at the end of the Home and Away season to determine the Premiership. When the plural is used within these By-laws it shall mean a multiple of this definition.
Season 2015 AFLGCJ Inc. By-laws Season 2015 AFLGCJ By-Laws Promulgated 16 January 2015 Page 5 of 45 Footyweb System Refers to the internet based system used by AFLGCJ and Clubs to assist in the administration of the League. Footyweb is a component of Fox Sports Pulse.
Fixtured Match Means a match of Australian Football played between two Teams as part of the AFLGCJ Home and Away Season. When the plural is used within these By-laws it shall mean a multiple of this definition. Forfeit Means the loss of a Match in accordance with By-law 12.6. Home and Away Season Means the annual schedule of Fixtured Matches played between Teams in designated Age Groups and Divisions as ratified by the Board.
Home Team Means the Team that is playing on its own ground in a Fixtured Match. In the case of a Finals Match it will be the Team that finished in the higher position on the Premiership table at the end of the Home and Away Season. In circumstances where both Teams are playing a Fixtured Match at a neutral venue, the Home Team will be the Team that is shown as the “Home Team” in Footyweb. Interchange Area Means the area marked on the Boundary Line through which Players may enter or leave the Playing Surface.
LOAF Means the Laws Of Australian Football. Match Means the contest of Australian Football played between two Teams.
For the avoidance of doubt this shall include Practice Matches, Fixtured Matches and/or Finals Matches. When the plural is used within these By- laws it shall mean a multiple of this definition. Official Means but is not limited to a Club Executive Officer, Committee Person, Coach, Assistant Coach, Coaching Co-ordinator, Team Manager, Runner, Trainer, Medical Person, Water Carrier, Boundary Umpire, Goal Umpire, Timekeeper, employee or any person performing any duties (paid or unpaid) for or on behalf of the Club or Team.
Player Means a person who is registered with a Club and who trains with or is selected to play with a Team. When the plural is used within these By-laws it shall mean a multiple of this definition. Practice Match Means the contest of Australian Football played between two Teams that is sanctioned by AFLGCJ that is not played as part of the Home and Away Season. Representative Team Means a group of players selected independently of any Club to play against a representative team/s from another region/s, League/s or State/s.
Representative Player Means a Player who was selected to play in one or more matches in a Representative Team during the preceding two Home and Away Seasons or a Player who was selected in the final squad of a Representative Team during the preceding two Home and Away Seasons even if he/she was omitted for any reason and failed to a play a match.
Round Means the Fixtured Matches scheduled to be played as part of the Home and Away Season that are to be played within a designated time period (generally one weekend).
Season Means the annual schedule of Fixtured Matches that comprise the Home and Away Season plus all Finals Matches between Teams in designated Age Groups and Divisions as ratified by the Board. Team Means a group of Players that competes against another group of Players in Matches of Australian Football organised by or sanctioned by AFLGCJ. Team Sheet Means the list of Players and permitted Officials participating in any Match that must be entered into Footyweb in accordance with By-law 14.4. Timekeeper(s) Means the person(s) appointed by AFLGCJ, a Club or a Team to keep the time of a Match.
True Age Group Means the lowest Age Group in which a Player is permitted to play.
Season 2015 AFLGCJ Inc. By-laws Season 2015 AFLGCJ By-Laws Promulgated 16 January 2015 Page 6 of 45 SECTION 1 ADMINISTRATION 1. AFLGCJ REGULATIONS 1.1 Each Club of AFLGCJ shall be an Incorporated Association and shall adopt, keep current and keep in force a Constitution which is in keeping with the spirit of the Constitution of the AFLGCJ. 1.2 The Club must notify the AFLGCJ in writing of the names, addresses, e-mail addresses and telephone numbers of the persons appointed to be President, Vice President/s, Secretary, and Treasurer after such appointments have been made by the Club. 1.3 Each Club, when required by the AFLGCJ to do so, shall forward to the Administration Manager a copy of the Constitution then in force and the Certificate of Incorporation.
1.4 Each Club shall forward to the Administration Manager a copy of their annual financial statements and associated reports as lodged with the regulator within one (1) month of their Annual General Meeting.
1.5 Each Club must be financial by 31 January each year. All monies owing to AFLGCJ must be paid prior to 31 January unless other arrangements have been made with the Board. 1.6 Each Club must be financial to be eligible to take part in the finals. All monies owing to AFLGCJ must be paid prior to the first weekend of finals unless other arrangements have been made with the Administration Manager. 2. ADMISSION OF MEMBERS 2.1 The Board may require that any club which desires to become a member shall: 2.1.1 Send an application, in writing to the Administration Manager together with a fee, if required by the Board, of Twenty Dollars ($20.00).
2.1.2 Have at least fourteen (14) registered Players with proof of age to play in each of three (3) Age Group / Divisions which are Age Group / Divisions stipulated by AFLGCJ for the Season which is to be the new Club’s first season. 2.2 The admission or rejection of such applicant shall be decided in accordance with Article 8 of the Constitution. 3. AFLGCJ AND CLUBS 3.1 APPLICATION OF THESE BY-LAWS, THE AFL QUEENSLAND COMMUNITY COMPETITION RULES AND REGULATIONS AND THE LAWS OF AUSTRALIAN FOOTBALL (LOAF) 3.1.1 All Clubs shall be bound by these By-laws, the AFL Queensland Community Competition Rules and Regulations and the LOAF.
If there are any inconsistencies these By-laws shall prevail.
3.1.2 All matches will be played in accordance with the LOAF as amended for Junior football and in accordance with these by-laws. If there are any inconsistencies these By-laws shall prevail. 3.1.3 The Appendices and Forms form part of these By-Laws. 3.2 AFLGCJ COLOURS 3.2.1 The colours of AFLGCJ shall be Royal Blue and Gold. The design of any league apparel will be decided by the Board as and when required. 3.3 CLUB COLOURS 3.3.1 Every Club, upon admission shall apply for and obtain the permission of the AFLGCJ to use the colour, playing uniform and design under which the Club proposes to play.
3.3.2 Each Club’s playing uniforms shall only be purchased from AFL Queensland licensed suppliers.
Season 2015 AFLGCJ Inc. By-laws Season 2015 AFLGCJ By-Laws Promulgated 16 January 2015 Page 7 of 45 3.3.3 All Clubs are required to adhere to the AFL Queensland Licensed Supplier Guidelines in force from time to time. Please refer to the Licensed Suppliers Guidelines on the AFL Queensland website under Rules and Regulations for details regarding the requirements for logos when they are to be used on on-field apparel including, but not limited to, shorts and playing jumpers.
3.3.4 Any Club desiring to alter or vary its colours, playing uniform or design, shall first apply for and obtain the permission of the AFLGCJ to make such variation or alteration. When approved the same shall be registered by the Administration Manager.
3.3.5 The Teams of each Club shall wear their registered club coloured playing uniform bearing the AFLGCJ logo at all matches. 3.3.6 No Player will be permitted to compete in any Match without a number on the back of the playing jumper. No two Players in the one Team shall have the same number. Each number shall be a whole number greater than zero (0) Each jumper will have a maximum of two digits. 3.3.7 Every Club in the Youth competition will register a Home Team shorts colour. Such colour will not be white.
3.3.8 Every Club in the Youth competition will be required to wear white shorts when playing as the Away Team.
3.3.9 Registration of such colours, playing uniforms and design, by the Clubs in accordance with these By-laws shall give such Clubs the exclusive right to such colours, playing uniform and design against any other Club consequently attempting to register the same colours, playing uniform and design. 3.3.10 It will be the responsibility of each Club to ensure that their Club’s colours and design does not infringe any copyright or marketing rights of any other organisation. 3.4 CLUB SPONSORSHIP 3.4.1 All Clubs are required to respect existing AFLGCJ corporate partners and to comply with the “AFL Queensland Preferred Suppliers Apparel Guidelines” in force from time to time.
3.4.2 No Club is permitted to confirm any sponsorship agreement in which the Sponsor will be identified on the playing attire who are in conflict with AFLGCJ sponsors until they have notified AFLGCJ in writing to request the Board to give them permission to confirm the sponsorship agreement. 4. REGISTRATIONS 4.1 All Players must be registered prior to participating in any training session or Match. A Player that is not registered is uninsured through the Club’s ‘Player Insurance Policy’. 4.2 The registration of new Players shall be recorded in the Footyweb System. 4.3 When requested by the Administration Manager, copies of Bulk Registration Forms must be provided within five (5) days to the Administration Manager.
4.4 Coach/Team Manager Registration and Code of Conduct Forms must be completed and returned to the Administration Manager before the first Match in which they participate. 4.5 When a Coach/Team Manager is appointed or replaced after the first Fixtured Match an updated registration form must be completed and returned to the Administration Manager within seven (7) days of such new appointment. 4.6 Except as otherwise provided, each and every Player registering for the first time to compete in any AFLGCJ competition shall furnish documentary proof of age.
4.6.1 Such proof of age must be sighted by the President or Secretary of the Players’ Club or the Administration Manager within fourteen (14) days of the Player registering.
Season 2015 AFLGCJ Inc. By-laws Season 2015 AFLGCJ By-Laws Promulgated 16 January 2015 Page 8 of 45 4.6.2 The following documents are acceptable to the AFLGCJ as proof of age:- Birth Certificate Baptism Certificate Baby Health Centre Book Letter from School Principal Passport Drivers Licence or Permit School Identification Card Photocopies of any of the above are acceptable. Statutory Declarations are not acceptable as proof of age. 4.7 In the case of a dispute over a Player’s age, the Administration Manager may call for proof of age at any time and this must be provided within five (5) days.
If proof of age is not provided then the Player’s registration will be withdrawn until such time as the proof of age is provided. 4.8 No Players are to be deleted after being on a team sheet for 3 matches without the approval of AFLGCJ. No Players are permitted to be deleted from Bulk Registration Forms after June 30th without the approval of AFLGCJ.
5. DRESS STANDARD 5.1 The attire of a Player taking part in a Match shall be that officially approved by AFLGCJ. 5.2 Banned items include: Gloves Metal tags Long fingernails Caps Sunglasses Padding of any sort (includes but is not limited to: shin pads and shoulder pads) Jewellery (includes but not restricted to: earrings, body piercing jewellery, chains, watches, and rings) Compression shorts that are not natural beige coloured. Exemptions to banned items may only be granted on written application to the Administration Manager where special circumstances exist.
6. AGE GROUPS 6.1 The Board shall determine the Age Groups / Divisions and their composition from year to year.
6.2 ALLOCATION OF TEAMS TO DIVISIONS IN YOUTH AGE GROUPS The allocation of teams to divisions in Youth Age Groups will be assessed and advised to clubs four (4) weeks prior to the commencement of the season. 6.2.1 Competitions with two (2) Divisions: Clubs must field a Division 1 Team before fielding a lower Division Team/s in any Age Group. 6.2.2 Competitions with three (3) Divisions: Clubs with only sufficient players for one (1) Team shall be allocated to Division 2.
Clubs with sufficient players for two (2) Teams shall be allocated to Division 1 and to Division 3. Clubs with sufficient players for three (3) Teams shall be allocated to Division 1, Division 2 and to Division 3. 6.2.3 Teams allocated to Division 2 and Division 3 may apply for promotion to a higher division within the Youth Age Group no later than two (2) weeks prior to the season commencing. The written application should address the points described in Appendix A. There is no opportunity that allows a Club to apply for a Team to be demoted to a lower division within the Youth Age Group.
If a Club applies for a Team to be promoted and the application is successful the Club cannot apply for a demotion within the Youth Age Group later in the season.