August 15-19, 2020 Snowshoe Mountain Resort - Online registrations and payment are available at www.wvrwa.org - West ...
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August 15-19, 2020
Snowshoe Mountain Resort
Online registrations and payment are available at www.wvrwa.org
WEST VIRGINIA RURAL WATER ASSOCIATION
100 YOUNG STREET, SCOTT DEPOT, WV 25560
PHONE (304) 201-1689 FAX (304) 201-1694
WWW.WVRWA.ORG
WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
The staff and board of West Virginia Water Association welcomes you back to Snowshoe Mountain Resort
for our 35th Annual Training and Technical Conference. Once again, our conference is offering a wide variety
of topics, which includes classes for water, wastewater, sourcewater, and office personnel. Plan your
schedule to make the most of our concurrent classes in order to ensure that you receive the maximum number
of training credits towards your certification renewal.
The conference will start up with the golfing tournament on Saturday at the Raven Golf Course. Teams will be
set-up in groups of four. Remember that this tournament funds our scholarships!
Join us on Sunday to relax and socialize with your peers as WVRWA and its sponsors host the 35th annual
picnic. Enjoy good food and beverages, along with even better company. Register to participate in one or
more of our exciting activities and competitions.
Vendors will be exhibiting in the “Big Top” on Monday evening and again on Tuesday morning. Make sure
to come out and show your support to all of our vendors. Monday evening will include the Exhibitors’
Reception, a cash bar, and complimentary Hors D’oeuvres. Tuesday morning includes a continental breakfast
at no charge. Please make sure to thank all of our vendor partners who help make this conference possible
every year.
SNOWSHOE LODGING INFORMATION
1-877-441-4386
WVRWA has a block of rooms located in the Village at Snowshoe in the following units:
• Allegheny Springs
• Seneca Lodge
• Rimfire
• Highland House
• Expedition Station
• Mountain Lodge
• The Inn at Snowshoe (located at the bottom of the hill)
$100 to be Given Away!!
Full conference registrants who register by June 29 will be automatically entered into
the $100 drawing to be held at the close of the Opening Session on Monday, August
17. Be sure to take advantage of the early registration discount and get your name in
for the drawing. YOU MUST BE PRESENT TO WIN. Good luck!
2
WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
AGENDA
SATURDAY, AUGUST 15, 2020
1:00 p.m. Golf Tournament
Please arrive by 12:00 noon to ensure a timely start
Please note – the Golf Tournament may be moved to Sunday. Because of the COVID-19 pandemic, we have
been unable to contact Snowshoe. We have made a request that the tournament be moved to Sunday.
Please keep this possibility in mind as you make your plans.
SUNDAY, AUGUST 16, 2020
12:00 p.m. Cornhole Competition
12:30 p.m. Track Hoe Competition
1:00 p.m. - 7:00 p.m. Early Registration
1:30 p.m. Horseshoe Competition
2:30 p.m. Water Tapping Competition
3:30 p.m. Meter Toss Competition
4:00 p.m. - 7:00 p.m. Picnic
7:30 p.m. - 9:30 p.m. Exhibitors’ Early Set-up
7:30 p.m. - 9:30 p.m. Bingo
8:00 p.m. - 1:00 a.m. Junction Restaurant Gathering Place (DJ/Karaoke)
MONDAY, AUGUST 17, 2020
8:00 a.m. - 4:00 p.m. Registration
9:00 a.m. - 10:15 a.m. 1. Opening Session (W/WW)
9:00 a.m. - 2:00 p.m. Exhibitors’ Booths Set-up
10:30 a.m. - 12:00 p.m.
Concurrent Training Sessions
2. Sequencing Batch Reactor Treatment Applications (WW) W.C. Weil Co./Aqua Aerobic
A closer look at AquaPrime/AquaStorm, wet weather applications, and AquaSBRs
3. Public Service Commission Round Table (W/WW) WV Public Service Commission
Open forum discussion with commissioners and staff of the WV PSC
4. Locating Your Underground Utilities (W/WW) WV 811
Your responsibility of locating your infrastructure
5. Ready Set Pump (W/WW) Buchanan Pump Service & Supply Co.
Basic pump selection, introduction to pump curves, maintenance, and troubleshooting
12:00 p.m. Lunch Outside Training Rooms
12:00 p.m. Delegates’ Luncheon/Business Meeting
3
WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
AGENDA
MONDAY, AUGUST 17, 2020
1:00 p.m. - 2:30 p.m.
Concurrent Training Sessions
6. Things You Should Know About Your Annual Audit (W/WW) Lowe & Associates
Preparation for an annual audit with review of recent changes and additions
7. 19A Rate Cases Addressing Plant Operations & Maintenance (W/WW) WV Public Service
Commission
Addressing plant operations and maintenance items in 19A rate cases
8. How National Legislation Affects Your Utility (W/WW) National Rural Water Association
A look at national legislation as it relates to local utilities and the WVRWA
9. 2020 Legislative Update and Importance of Complying with PSC Orders (W/WW) Kay Casto &
Chaney
Review of 2020 WV legislative activity with PSC order compliance
2:45 p.m. - 4:15 p.m.
Concurrent Training Sessions
10. Living with Your Bonds (W/WW) Steptoe & Johnson
Bond requirements explained
11. Apprenticeship, a Good Solution to the Growing Operator Shortage (W/WW) West Virginia Rural
Water Association
Introduction to the operator specialist apprenticeship programs in WV
12. TBA
13. Office Refresher on PSC Rules and Requirements (WW) WV Public Service Commission
A look into rules and requirements as related to the utility office
3:00 p.m. Water Taste Test Judging
4:30 p.m. - 7:30 p.m. Exhibit Hall Opens
5:00 p.m. - 7:00 p.m. Exhibitors’ Reception (Cash bar, Hors D’oeuvres)
8:00 p.m. - 1:00 a.m. Junction Restaurant Gathering Place (DJ/Karaoke)
TUESDAY, AUGUST 18, 2020
9:00 a.m. Board Meeting
9:00 a.m. - 12:00 p.m. Exhibit Hall Opens
9:30 a.m. - 11:00 a.m. Exhibitors’ Continental Breakfast
12:00 p.m. - 2:00 p.m. Exhibitors Tear-Down Booths
12:30 p.m. - 4:00 p.m. Registration
4
WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
AGENDA
TUESDAY, AUGUST 18, 2020
1:00 p.m. - 2:30 p.m.
Concurrent Training Sessions
14. American Infrastructure Act 2018 New Requirements… What Does It Mean to You (W/WW)
The Thrasher Group
An in-depth look into the American Infrastructure Act of 2018
15. Keeping a System Financially Healthy and Post Funding Requirements (W/WW) WV Infrastructure
and Jobs Development Council
The Infrastructure and Jobs Development Council explains the requirements of maintaining renewal
and replacement and maintenance accounts; requirements for state grant recipients and audits
16. Knowing Your Source Water Protection Plan, Operator Certification, and Training Programs (W)
WV Bureau for Public Health
Bureau for Public Health and Office of Environmental Health Services discussion of source water
protection plan approvals and electronic submittal and schedule changes; certification and training
program updates; review of CEHs, exams, and recertification
17. Do You Maintain Your Facility in Accordance to DEP Requirements? (WW) WV Department of
Environmental Protection
How you should be maintaining your plants to comply with the DEP site inspection
2:45 p.m. - 4:15 p.m.
Concurrent Training Sessions
18. Expanding Your System Footprint! (W/WW) WV Infrastructure and Jobs Development Council
Understanding extension of services, PSD boundary adjustments, and local rate jurisdiction criteria
and process
19. Funding for a Water Project (W) WV Bureau for Public Health
Exploring changes to the Drinking Water State Revolving Fund (DWSRF) and capacity development
20. Were You Prepared for a Pandemic? (W/WW) West Virginia Rural Water Association
A healthy discussion on preparedness for a pandemic
21. Wastewater Collection System Analysis—Why Not Put Money Back in Your Pocket! (WW) E. L.
Robinson Engineering Co.
Get an overview on how to perform analysis on your wastewater system to make it more efficient
5:30 p.m. Reception
6:00 p.m. Banquet with Awards Presentation and Raffle Drawings
Speaker: David Browning, The Mayberry Deputy
5WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
AGENDA
WEDNESDAY, AUGUST 19, 2020
8:00 a.m. - 12:00 p.m. Registration
9:00 a.m. - 10:30 a.m.
Concurrent Training Sessions
22. Understanding the Insurance Service Office (ISO) Fire Suppression Rating—Water Evaluation (W)
Insurance Service Office
Understand the impact a water service provider has in the community it serves as pertaining to
property insurance
23. Getting the Most Out of Your Pump (WW) Fluidyne
Wastewater pumping applications and solutions
24. Overview of Water & Sewer Projects from Surface Mines to the Ohio River (W/WW) Potesta &
Associates
An overview of various water and sewer projects and how they can apply to you
25. Networking with Your Fellow Water Operators (W) West Virginia Rural Water Association
Round table discussion about various topics that are important to water operations specialists
10:45 a.m. - 12:15 p.m.
Concurrent Training Sessions
26. Get Some Exercise for Those Valves! (W/WW) Lewis Municipal Sales
Valve exercising equipment to maintain a useable system
27. Water Security, What You Should Know! (W) US Environmental Protection Agency
US EPA Water Security Division guidelines to keeping your water system secure
28. Impact of Upgraded Polymer Mix/Feed on Sludge—Two Case Studies (WW) UGSI Solutions
A look at applications of sludge dewatering using polymers
29. Wastewater Operators Learning From Each Other (WW) West Virginia Rural Water Association
Round table discussion about various topics that are important to wastewater operations specialists
12:30 p.m. Conference Concludes
6WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
Registration and payment are available online with a 3% convenience fee
REGISTRATION FORM FOR OFFICE USE ONLY
Date Rec’d:
Name: Phone: Check #:
System/Company/Agency: Amount:
Email Address:
Mailing Address: City, State, Zip:
FULL REGISTRATION—Includes: Sunday Picnic, Monday Lunch, Monday Exhibitors’ Reception, Tuesday Exhibitors’ Break-
fast, and Tuesday Banquet (**Registrations postmarked after June 29 must pay the after June 29 rate**)
Registration Registration with Banquet
SYSTEMS SERVING LESS THAN 500 CUSTOMERS: □$0.00 □$60.00
Prior to June 29 After June 29
MEMBERS: □$150.00 □$187.50
NON-MEMBERS: □$300.00 □$337.50
Please fill out how many will be attending the following events to ensure we plan accordingly:
Sunday Picnic Monday Exhibitors’ Reception Monday Lunch Tuesday Exhibitors’ Breakfast
Tuesday Banquet *If you need more than one banquet ticket, then you will need to purchase additional ticket(s)
SINGLE DAY REGISTRATION (**Registrations postmarked after June 29 must pay the after June 29 rate**)
Monday Only Tuesday Only
EXHIBIT HALL ONLY: □$50.00 □$50.00
Prior to June 29 After June 29
MONDAY 8/17/20—Includes: Lunch and Exhibitors’ Reception
MEMBERS: □$90.00 □$127.50
NON-MEMBERS: □$150.00 □$187.50
TUESDAY 8/18/20—Includes Exhibitors’ Breakfast
MEMBERS: □$60.00 □$97.50
NON-MEMBERS: □$105.00 □$142.50
WEDNESDAY 8/19/20
MEMBERS: □$30.00 □$67.50
NON-MEMBERS: □$75.00 □$112.50
Please fill out how many will be attending the following events to ensure we plan accordingly:
Sunday Picnic Monday Exhibitors’ Reception Monday Lunch Tuesday Exhibitors’ Breakfast
Tuesday Banquet *If you need more than one banquet ticket, then you will need to purchase additional ticket(s)
Name of Guest(s):
EXTRA BANQUET TICKETS (One ticket included with full registration)
An event membership of one-cent per person is included in your registration
Number of tickets X $60.00 = $
fee(s) allowing participation in WVRWA fundraising activities. This is required
by Federal Election Commission laws. If you wish to opt-out, please go to the TOTAL AMOUNT ENCLOSED WITH REGISTRATION: $
registration booth at the conference for your refund of this one-cent fee.
Please mail form and payment to: WVRWA, 100 Young Street, Scott Depot, WV 25560
Cancellation Policy: $37.50 Administrative Fee prior to Friday, July 31, 2020
No refunds after Friday, July 31, 2020
7WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
WEST VIRGINIA RURAL WATER ASSOCIATION’S ANNUAL AWARDS
Purpose:
The Annual Awards Presentation is a way for WVRWA to honor and recognize its members. Although only
one person or system is annually awarded, the awards are intended to praise all individuals and systems
associated with the organization. Award recipients will be announced at the Banquet during the WVRWA
Annual Technical Conference on Tuesday, August 18, 2020.
Eligibility & Selection:
All Voting and Individual Members of the association are qualified to be nominees, subject to the detailed
criteria for each category outlined in the enclosed Awards Nomination Information. Winners from the
previous year (2019) will not be eligible for the 2020 awards. The WVRWA Awards/Scholarship Committee,
composed of WVRWA Board Members, reviews all nominations and makes the final selections for the
awards.
The awards will be considered in relation to a written set of criteria for each category. An award will not be
given for the year if no nominations are received for a category.
All nominations need to include answers to the pertinent questions on the 2020 Awards Nomination Form,
including a brief letter that explains why the individual or system is thought to be deserving of the award.
When listing the primary reasons for nomination, the nominator can choose to make a simple list of reasons
or create a detailed narrative. Nominations submitted without this letter will not be considered.
Nomination Procedures:
· Nominations may be made by any WVRWA member in good standing.
· Nominations must include a 2020 Awards Nomination Form with a brief written explanation of the reasons
the nominator feels the nominee deserves the award. The letter needs to provide enough background on
the nominee for the Awards Committee to make an informed decision.
· Nominations received after the deadline of July 20, 2020 will not be considered.
· Members of the Awards Committee can also nominate member systems and individuals.
Selection Procedures:
· Nomination forms will be copied and distributed to each member of the Awards Committee, and a date will
be set for a meeting of the committee.
· The WVRWA Awards Committee will meet, discuss nominations, and select winners. Each member will
have a single vote and can vote on any and all nominations, even those that they themselves nominated.
· If a consensus cannot be achieved regarding each award recipient, a majority vote will determine the
recipient. The chair of the Awards Committee may vote to break a tie.
8WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
AWARDS NOMINATION INFORMATION
2020 Nomination Categories
• Collection System Operator of the Year—Must currently be operating a system with a wastewater
collection system only (no plant)
• Distribution System Operator of the Year—Must currently be operating a system with a water
distribution system only (no plant)
• Office Manager of the Year—Must currently be employed as an office manager of a water/wastewater
system
• Rookie Operator of the Year—Must have acquired an operator’s license in the State of West Virginia
(water/wastewater) within the last 2 years and have made significant improvements or modifications to
any part of the system that saved a substantial amount of time or money
• Water Operator of the Year—Must currently be employed as a certified water operator
• Water System of the Year—Must treat and/or distribute potable water for community consumption
• Wastewater Operator of the Year—Must currently be employed as a certified wastewater operator
• Wastewater System of the Year—Must treat and/or collect wastewater
• West Virginia Rural Water Association System Manager of the Year—Must currently be employed as
a water/wastewater system manager
9WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
Deadline for Submission of Nominations: July 20, 2020
2020 AWARDS NOMINATION FORM—INDIVIDUAL
Person Submitting Nomination Name:
Person Submitting Nomination Phone:
Award Category:
Individual Nominee Name:
System Name:
Nominee Phone:
Nominee Address:
How long has individual nominee been employed for the system:
How long has individual nominee been employed in present position:
Is individual nominee certified? (If yes, what certifications do they hold?):
Has individual ever won an award from WVRWA in the past?
If yes, what award and year received?
Submit a short letter of support explaining the reasons for the nomination to provide valuable information to the
Awards Committee during the selection process.
2020 AWARDS NOMINATION FORM—SYSTEM
Person Submitting Nomination Name:
Person Submitting Nomination Phone:
Award Category:
System Nominee Name:
Nominee Phone:
Nominee Address:
How long has system nominee been in operation? How many persons are employed?
How many customers are served by system? Has system ever been out of compliance?
(If yes, for what reason?):
Has System or Individual Ever Won an Award from WVRWA in the past? If yes, what award and
year received?
Submit a short letter of support explaining the reasons for the nomination to provide valuable information to the
Awards Committee during the selection process.
Mail form to: WVRWA, 100 Young Street, Scott Depot, WV 25560
Fax form to: (304) 201-1694
10WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
Mail form to: 100 Young St., Scott Depot, WV 25560
Fax form to: 304-201-1694
BOARD ELECTIONS
REGION I Seat currently held by Ed Moats, Mt. View Water Association
Brooke, Hancock, Harrison, Marion, Marshall, Monongalia, Ohio, Preston, Taylor, Wetzel
REGION II Seat currently held by Brian Shade, Berkeley County Public Service Water District
Berkeley, Grant, Hampshire, Hardy, Jefferson, Mineral, Morgan, Pendleton
REGION IV Seat currently held by Jason Myers, City of Parsons
Barbour, Braxton, Gilmer, Lewis, Pocahontas, Randolph, Tucker, Upshur, Webster
REGION V Seat currently held by Mike McNulty, Putnam Public Service District
Boone, Cabell, Clay, Kanawha, Lincoln, Logan, Mingo, Putnam, Wayne
2020 WVRWA BOARD OF DIRECTORS NOMINATION FORM
________________________________________ is hereby nominated to serve as a Candidate for the office of
Director of West Virginia Rural Water Association (WVRWA) representing Region . This nominee has
been selected as our Voting Delegate at the next WVRWA Annual Meeting and during the interim. Directors
will be elected from Delegates or Alternate Delegates attending the Annual Business Meeting. The voting
delegates in attendance at the Annual Business Meeting can determine by simple majority vote that the absence
of a candidate nominated for the position of Board of Director is due to an emergency situation and waive the
attendance requirement.
___________________________________ ___________________________________ ______________
(Name of Voting Member System) Authorized Official (Mayor, Board Date
or City Council Member)
NOMINEE’S RESUME
Name: Phone:
Address:
Relationship to Voting Member System (Officer, Employee, User, etc.):
Record of Experience in Water/Waste Water Operations:
Other Related Experiences, Qualifications or Certifications:
________________________________________________________________________________________
________________________________________________________________________________________
Please use additional pages as necessary.
Note: nominations will also be accepted from the floor
2020 VOTING CREDENTIAL FORM
____________________________________authorizes ________________________________as its Voting Delegate
(Name of Member System) (Name of Voting Delegate)
to the Thirty Fifth Annual Business Meeting of the West Virginia Rural Water Association to be held at
Snowshoe Mountain on Monday, August 17, 2020 at 12:00 p.m.
The Authorized Alternate Delegate is: ___________________________________________________
Mayor, General Manager, or Other Authorized Official
Date Signed
11WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
WVRWA ANNUAL GOLF TOURNAMENT
Deadline for submissions is August 7, 2020. If there aren’t enough participants at
this time, then the tournament will be cancelled and money will be refunded.
Format: Shotgun start—scramble format
Time: Saturday, August 15, 2020 at 1:00 p.m. (please arrive by 12:00 noon to ensure
timely start)
Please note – the Golf Tournament may be moved to Sunday. Because of the COVID-19 pandemic, we have
been unable to contact Snowshoe. We have made a request that the tournament be moved to Sunday.
Please keep this possibility in mind as you make your plans.
Cost: $112.50 per person (includes green fees and cart)
Mulligans: Available for purchase at $10. All proceeds go towards the WVRWA Scholarship Fund
Hole Sponsor: $75 per hole
Those who are not registering as a team will be placed on a team. All players who are registering as a team
must be placed on one form and the $450 fee must accompany this form.
Payor Information
Company: Attention:
Mailing Address:
City: State: Zip:
Phone: E-mail Address:
Player Information
Name: Name:
Company: Company:
Name: Name:
Company: Company:
Mail form to: WVRWA, 100 Young Street, Scott Depot, WV 25560
Fax form to: (304) 201-1694
12WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
Mail form to: 100 Young St., Scott Depot, WV 25560
Fax form to: 304-201-1694
WVRWA ANNUAL CORNHOLE COMPETITION
Format: Single elimination with winners advancing to the finals
Time: Sunday, August 16, 2020 at 12:00 p.m.
Teams: 2 person teams—if you have a partner, fill out the form below with both
names. If you don’t have a partner, fill in your name on the form below and we will
place you with a partner.
Name: Name:
System: System:
Cutoff for participation will be 15 minutes before the start time
WVRWA ANNUAL HORSESHOE COMPETITION
Format: Single elimination with winners advancing to the finals
Time: Sunday, August 16, 2020 at 1:30 p.m.
Teams: 2 person teams—if you have a partner, fill out the form below with both
names. If you don’t have a partner, fill in your name on the form below and we will
place you with a partner.
Name: Name:
System: System:
Cutoff for participation will be 15 minutes before the start time
WVRWA ANNUAL METER TOSS COMPETITION
Format: Single elimination with winners advancing to the finals
Time: Sunday, August 16, 2020 at 3:30 p.m.
Name: System:
Cutoff for participation will be 15 minutes before the start time
13WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
Mail form to: 100 Young St., Scott Depot, WV 25560
Fax form to: 304-201-1694
WVRWA ANNUAL TRACK HOE COMPETITION
Time: Sunday, August 16, 2020 at 12:30 p.m.
Equipment: John Deere 50G or 60G
Name:
System:
Cutoff for participation will be 15 minutes before the start time
WVRWA ANNUAL WATER TAPPING COMPETITION
Time: Sunday, August 16, 2020 at 2:30 p.m.
Scoring: The event will be judged on safety, accuracy, penalty defects, and total time
Teams: 2 person teams—if you have a partner, fill out the form below with both
names. If you don’t have a partner, fill in your name on the form below and we will
place you with a partner.
Participants are required to bring the appropriate safety apparel.
Name: System:
Name: System:
Cutoff for participation will be 15 minutes before the start time
14WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
WVRWA Annual Taste Test Competition
**Congratulations to our 2019 Taste Test Winner: Putnam PSD**
WVRWA is sponsoring its Annual Water Taste Test Competition at the 2020 Annual Technical Conference at
Snowshoe Mountain. If there are more than 10 participating systems, then the event will be done in two
phases. Phase One will be held on Monday, August 17 at 10:00 a.m. and Phase Two will be held on
Monday, August 17 at 3:00 p.m.
During Phase One, the water samples will go through a series of analytical testing with the top 75% from each
division advancing to the next level. The first round of sampling will be turbidity, the second round will be
chlorine residual, and the final round will be pH. All samples that qualify from the final round will
automatically advance to Phase Two.
A select panel of 3 judges will evaluate based on: appearance – 5 points maximum, odor – 5 points
maximum; flavor – 10 points maximum; mouth feel – 5 points maximum; aftertaste – 5 points maximum; and
overall impression – 4 points maximum. The utility judged to have the best tasting water will be announced at
the Banquet on Tuesday evening, August 19.
Requirements:
• All water sample entries must be turned in at the registration desk in the Mountain Lodge by 10:00
a.m. on Monday, August 17. No exceptions!
• Samples should be submitted in a one (1) quart glass jar with a lid and clearly tagged using a removable
label with the utility name on it.
• A system representative must accompany the entry.
• Systems entering the competition must not have incurred any state or federal drinking water violations
during the previous 12 months.
Winning Water System:
• The winning water system will receive a traveling trophy. The winning system will receive the trophy
within 2 months of winning and will be able to display the trophy until it is returned to WVRWA at the
following conference.
• The winning water system will be awarded a plaque for Water Taste Excellence.
• The winning water system will be entered to compete in the Great American Water Taste Test that is held
in Washington D.C. at the 2021 NRWA Water Rally.
WVRWA System Member Name:
Contact Person and Phone Number:
Local Newspaper Name:
Newspaper Address:
Utilities MUST submit the entry form to the WVRWA office by August 3, 2020.
No entries will be accepted at the conference.
Mail form to: WVRWA, 100 Young Street, Scott Depot, WV 25560
Fax Form to: (304) 201-1694
15WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
Exhibitor Registration
Exhibit Set-Up: Exhibits Open: Exhibit Tear Down:
Sunday, August 16 Monday, August 17 Tuesday, August 18
7:30 p.m.—9:30 p.m. 4:30 p.m.—7:30 p.m. 12:00 p.m.—2:00 p.m.
Monday, August 17 Tuesday, August 18
9:00 a.m.—2:00 p.m. 9:00 a.m.—12:00 p.m.
Exhibitor’s Reception Exhibitor’s Continental Breakfast
Monday, August 17 Tuesday, August 18
5:00 p.m.—7:00 p.m. 9:30 a.m.—11:00 a.m.
Door Prize Drawings
Door prize drawings will be held at the vendor’s booth and winners will be announced by WVRWA.
Please let a WVRWA staff member know during exhibit set-up what item(s) you will have available for
the drawings during the exhibit hours.
Raffle Items
WVRWA will be offering our attendees the chance at winning from the items donated by our vendors.
If you have an item ($50 or more in value) that you would like to donate to the WVRWA Raffle, please
give WVRWA a call at 1-800-339-4513 so that we can list the item(s) to be raffled and give your
company credit for the donation. Drop off raffle item(s) at the Registration Desk.
RECEPTION
Tuesday, August 18
5:30 p.m.
Attend the banquet to partake in good food,
BANQUET award presentations, and raffle drawings
Tuesday, August 18
6:00 p.m.
Speaker: David Browning, The Mayberry Deputy
16WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
Exhibit Space Agreement Terms and Conditions
1. Contract 8. Damage to Property
The following terms and conditions become binding upon A) Nothing shall be nailed, stapled, taped, or otherwise
acceptance and assignment of exhibit booth by the affixed to walls, floors, or any part of the building without
applicant, its employees, and West Virginia Rural Water permission.
Association.
B) No gasoline, kerosene, acetylene, or other flammable or
2. Exhibit Booth Assignment explosive substances will be permitted.
Booth location will be assigned at the sole discretion of
West Virginia Rural Water Association and booths will not C) All pertinent fire codes, laws, ordinances, and regulations
be placed until payment is received in full. pertaining to health, fire prevention, and public safety shall
be strictly obeyed.
3. Exhibit Booth Specifications
Indoor exhibit booth space is approximately 10’ x 10’, D) Exhibitors agree not to sell or serve any wine, beer, ale,
including a table, tablecloth, and two chairs. Outdoor liquor, or other intoxicants. A violation of this agreement
exhibit space is approximately 15’ x 10’. If additional will entitle WVRWA to close the exhibitor’s display for the
equipment space is needed, please notify WVRWA duration of the show.
and we will do our best to accommodate.
9. Insurance and Liability
4. Installation and Removal of Exhibit Booth West Virginia Rural Water Association will not be
Exhibitor move-in: Sunday, August 16, 2020 7:30 p.m. responsible for the safety of exhibits, exhibitors, or their
—9:30 p.m. or Monday, August 17, 2020 9:00 a.m.— employees against robbery, damage by fire, accident, or any
2:00 p.m. Exhibitor move-out: Tuesday, August 18, other cause or injury of any character to any person or
2020 starting at 12:00 p.m. No early tear down of exhibits article. In all cases, exhibitors wishing to insure their goods
is permitted. Exhibitors who tear down early will not be must do so at their own expense. Should any loss or theft
invited back to next year’s conference. occur, the cooperation of the exhibitor is requested in
reporting it immediately to the Snowshoe Mountain Resort
5. Use of Booth Space and WVRWA. The exhibitor agrees to assume
Exhibitors shall reflect their company’s highest standards of responsibility for damages to persons or property arising out
professionalism while maintaining and staffing their booths. of the use of the exhibit center space by the exhibitor due to
No exhibitor shall assign, sublet, or share booth space. its fault or fault attributable to it and shall hold harmless the
Exhibitors must have a representative at their booth during WVRWA for any claim so arising.
all published exhibit hall hours.
10. Exhibition Sales Policy
6. Unoccupied Booth Space In order to comply with IRS Ruling 75716 regarding trade
WVRWA reserves the right, should any rented space remain shows, it is necessary to request that you abide by the
unoccupied after the first hour of the show’s opening, to rent following clause: “The purpose of the Technical
or occupy said space. Conference and Exhibit Show is to provide an educational
and informational experience for our delegates. In order to
7. Payments and Refunds comply with IRS Ruling 75716, sales may not be made nor
All exhibitor booths must be paid for in advance of the orders executed by exhibitors at any of the conference
show; no booth will be assigned unless payment has been facilities. This does NOT prohibit selling in the sense of
received. Refunds for booth space will be made when the discussing your product or services with delegates; it
request is received in writing, following the preceding merely states that the sale cannot be consummated or an
schedule: order made firm at the conference.”
Prior to May 25, 2020 a full refund will be given.
May 25, 2020 to June 22, 2020 a 50% refund will be given. **Exhibit Space Agreement Terms and Conditions
June 22, 2020 to July 20, 2020 a 25% refund will be continued on page 18**
given.
After July 20, 2020 there will be no refunds.
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17WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
Exhibit Space Agreement Terms and Conditions Continued
11. Loading/Unloading Area 14. Americans with Disabilities Act
The loading/unloading area by the parking lot doors Exhibitors acknowledge their responsibilities under the
has a 15-minute parking limit. Once your exhibit items have Americans with Disabilities Act to make their booths
been unloaded, please move your vehicle to the back gravel accessible to handicapped persons. Exhibitors shall also
lot and then return to the exhibit hall to unpack and set-up indemnify and hold harmless WVRWA staff, service
your exhibit space. contractors, and the management of the exhibit hall against
cost, expense, liability, or damage which may be incident to
12. Equipment Must Fit in Space arise out of or be caused by the exhibitor’s failure to
Exhibitors should set up no more equipment than what will comply.
fit in their assigned space(s). Any exhibitor who brings
more equipment than will fit in their space must move the 15. Smoking Policy
excess equipment from the exhibit. There will be no Smoking is prohibited inside the exhibit hall.
exceptions to this policy.
16. Consent for Use of Photographic Images
13. Operation of Displays Your registration and participation in any West Virginia
WVRWA staff reserves the right to restrict the operation of, Rural Water Association (WVRWA) function hereby grants
or evict completely, any exhibit which, in its sole opinion, WVRWA to take and use photographs and/or digital images
detracts from the general character of the exposition as a for use in news releases and/or educational materials. These
whole. All demonstrations or other promotional activities materials might include printed or electronic publications,
must be confined to the limits of the exhibit space. websites, and other electronic communications. Your name
Sufficient space must be provided within the exhibit space and identity may be revealed in descriptive text or
for the comfort and safety of persons watching commentary in connection with the image(s). No
demonstrations and other promotional activities. Each compensation will be given for the use of images. All
exhibitor is responsible for keeping the aisles uncongested negatives, prints, and digital reproductions will be property
and safe. Displays may not obstruct the view of adjacent of WVRWA.
booths. Exhibits which include the operation of musical
instruments, radios, sound projection equipment, public
address systems, or any noise making machines must be
conducted or arranged so that the noise resulting from the
demonstration will not annoy or disturb adjacent exhibitors
and their patrons.
Company Name:
Contact Name:
Office Phone:
Cell Phone:
Fax Number:
E-mail:
I have read and understand the West Virginia Rural Water Association Conference Exhibitor Rules and Policies.
X
Print Name:
Please return to: WVRWA, 100 Young Street, Scott Depot, WV 25560
Phone: 304-201-1689
Fax: 304-201-1694
18WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
Registration and payment are available online with a 3% convenience fee
CONTACT INFORMATION Exhibitors:
If you are attending classes, then you must purchase a general registration.
Contact Name:
Exhibitors are limited to the Exhibit Hall.
Company Name:
Members 10’ Booth $675
Address: Non-Members 10’ Booth $975
Additional Equipment Space $37.50 per linear foot
Phone:
Gold Sponsor $900
E-Mail:
Silver Sponsor $600
Exhibitor Name(s) for Badges Bronze Sponsor $300
Golf Tournament Lunch Sponsors (any amount)
Golf Hole Sponsor $75
Beer Sponsor (call for pricing and availability)
Picnic Sponsors (any amount)
Cup Sponsor (call for pricing and availability)
O I will have a door prize Yes No
**Door prizes will be given away at the vendor’s Lanyard Sponsor (call for pricing and availability)
exhibit booth**
Tote Bag Sponsor (call for pricing and availability)
Top 5 choices for my booth space(s) are:
Program Booklet Sponsors $37.50
Adopt-A-Training Room Sponsors $750
Banquet Entertainment Sponsors (any amount)
Friend of WVRWA Award Sponsor $150
For WVRWA Use Only Banquet Tickets #_________ X $60
Amount Received Check # Registrations postmarked after June 29
must pay the Late Registration Fee add $150
Date Received: Exhibit #
TOTAL AMOUNT ENCLOSED $_____________
WVRWA Raffle Prize Drawings An event membership of one-cent per person is
included in your registration fee(s) allowing
Listed below is the item that I will provide for the raffle prize drawing. This item participation in WVRWA fundraising activities. This is
will be raffled off at the Banquet on Tuesday, August 18, 2020. Please drop off at required by Federal Election Commission laws. If you
the Registration Desk. wish to opt-out, please go to the registration booth at
the conference for your refund of this one-cent fee.
Mail Registration & Payment to: West Virginia Rural Water Association Phone: 304-201-1689
100 Young Street, Scott Depot, WV 25560
19WEST VIRGINIA RURAL WATER ASSOCIATION
35th ANNUAL TECHNICAL CONFERENCE
Exhibit Hall Layout
To see which booths are available, please check the Conference section on our
website, www.wvrwa.org, for an up-to-date, interactive exhibit hall layout.
20You can also read
