Bid proposal - DLA MEGA 6: August 2018 - Lennox & Addington
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bid proposal
DLA MEGA 6: August 2018
Table of Contents Introduction ........................................................ 1 The Bid ............................................................ 2 Desire ........................................................... 3 You Had To Be There .............................................. 4 Local Organization ................................................ 5 Venue Requirements .............................................. 6 Financing ........................................................ 8 Geocaching ... ................................................. 9 Other Items ..................................................... 10 Conclusion ...................................................... 11 Appendix ......................................................... 12 Community Overview ............................................. 13 Popular Tourist Attractions ......................................... 15 Accommodation .................................................. 17 Food ............................................................ 19 Emergency Services ............................................... 20 GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada
Introduction
GeoWoodstock Committee:
They say hindsight is 20-20, but in this case, foresight can be crystal-clear…
Let’s make GeoWoodstock 2020 the FIRST EVER held
outside the United States!
Speaking on behalf of 37 million Canadians from coast to coast to coast, our nation would relish
the opportunity to host the world’s oldest mega geocaching event.
We invite you to learn a bit about our community and discover why Lennox & Addington County,
Ontario, Canada is the ideal location for GeoWoodstock.
But first, take a listen to a few hundred geocachers that recently cached in L&A....
GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 1
The Bid View the Bid Online GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 2
Desire Lennox & Addington County, Ontario, Canada would serve as an ideal location for GeoWoodstock 2020. Our community has been hosting geocaching events annually since 2011, achieving MEGA status each year since 2013. We have attracted approximately 1,000 geocachers to each of our last 5 MEGA events. They’ve travelled here from across Canada, the US, Europe and from as far away as New Zealand. We’re currently the home of the only annual MEGA Geocaching event in the country, and the only one that uses the same community as its home base for each event. We have become the country’s go-to destination for geocachers, and we are known both for our hospitality and the wide array of geocaches (difficulty and terrain) found within the region. Hosting GeoWoodstock 2020 is the next logical step that will allow us to grow geocaching not just within our County, but also in our region, in our province, and in our country. GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 3
You Had To Be There Yes we have! Co-founders of the Lennox & Addington Geocachers attended GeoWoodstock XVI in Cincinnati, Ohio and are co-chairing the Organizing Committee for GeoWoodstock 2020. Should our bid be successful, we will also have a representative attending GeoWoodstock 2019 in Fort Worth, Texas. They'll be sure to take ample notes to ensure that our event maintains the standard created by previous GeoWoodstock events. If our bid is successful, GeoWoodstock 2020 will be held on Saturday, May 23, 2020. For the purposes of setup and teardown, organizers have secured Napanee Fairgrounds for the Memorial Day Weekend from May 21st – 25th. GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 4
Local Organization The Lennox & Addington Geocachers are extremely passionate about geocaching. They dedicate their time to maintaining an estimated 1,500 geocaches within the County, and add dozens more each year to keep the game fresh for annual visitors to the region. The Lennox & Addington Geocachers and Lennox & Addington County have partnered to hos t annual geocaching events since 2011. Our seventh consecutive MEGA will be held on August 17, 2019. Our core group of volunteers have been in place since inception and look forward to a new challenge. The Lennox & Addington Geocachers were formed in 2009 and have continued to grow the sport of geocaching each year since. We have a strong and dedicated volunteer base that is enthusiastically awaiting the chance to help organize a geocaching event of this magnitude . The assistance of other groups – including the Napanee Cadets, the Napanee & District Curling Club, Softball Napanee and the Lennox Agricultural Society – have also expressed interest in assisting in the planning and execution of GeoWoodstock. GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 5
Venue Requirements The Napanee Fairgrounds is the perfect venue to accommodate the large crowd GeoWoodstock has come to expect. It is a 32-acre, geocaching-friendly property, 20 acres of which is treed greenspace. There are several buildings on the property that can be used for various purposes, including as shelter in the case of inclement weather. Two of the larger buildings have 10,000 and 25,000 square feet of floor space available. Similar to the annual MEGA events, GeoWoodstock 2020 would be hosted in partnership with Lennox & Addington County and the Lennox & Addington Geocachers. The County’s Tourism Office falls under this umbrella and will be a valuable source of assistance in the planning and execution of the event. There are two acres of paved parking available on site and many nearby lots are within easy walking distance. A vendor area is incorporated into the venue layout which will be outdoors. It will be moved indoors in the event of rain. The Napanee Fairgrounds is equipped with an excellent sound system at their main stage area. Additional PA systems are also available and can be utilized if required. GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 6
Venue Layout: GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 7
Financing As with previous MEGA events held in Lennox & Addington County, GeoWoodstock 2020 would be financed and insured through the County of Lennox & Addington. The County’s Community & Development Services Department is well aware of the economic impact generated by geocaching visitors and is keen to assist in any way possible to make the event a success. Revenues and expenses will be monitored through the County’s financial services department. Any profits generated from GeoWoodstock will be used to further advance geocaching in the community. As with past GeoWoodstock events, and Lennox & Addington’s annual MEGA events, it will be free to attend. Options to pre-purchase meals, coins, t-shirts and other swag items will be made available. GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 8
Geocaching The quantity and quality of geocaches is definitely NOT an issue in Lennox & Addington County. We estimate that there are about 1,500 geocaches located in our County alone, with hundreds more in close proximity within the region. Our MEGA Event organizers pride themselves on regularly adding fun and unique caches every year. They’re well-maintained and keep cachers returning to our community. You can fill your fizzy grid many times over here in Lennox & Addington. Cache runs and bookmarked lists will be available for GeoWoodstock 2020 as well as some early- bird meet-n-greets at various locations in the County. At previous MEGA events, organizers have hosted geocaching-related history tours, stargazing tours (with night caches, of course) and water cache events. It’s expected that they would provide similar experiences again for GeoWoodstock 2020. GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 9
Other Items We are happy to work within Groundspeak guidelines and will use the url www.Geowoodstock.com link to our existing geocaching website and social media channels (ie. www.LandAGeocaching.com, www.facebook.com/LandAGeocaching/) for information and updates about the event. Organizers would be honoured to control the use of the GeoWoodstock trademark. All listings on the Geocaching event page or off-site website will have Groundspeak approval. As previously mentioned, lunch will most definitely be made available with paid registrations and act as a revenue generator for the event. GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 10
Conclusion On behalf of Lennox & Addington County and the Lennox & Addington County Geocachers, thank you for the opportunity to bid on GeoWoodstock 2020. If you are interested in expanding this event within North America but outside of the borders of the United States, we sincerely believe that Lennox & Addington County is the ideal location. We have a core group of geocachers determined to make our County the premier geocaching destination in Canada. We strive to keep our caches diverse and interesting for new and returning visitors and have the event organizing experience that will enable us to keep with the spirit of past GeoWoodstock events. We would love to discuss this opportunity with you in more detail. Please do not hesitate to contact us if you have any questions or need more information. Regards, Rob Plumley (LennoxAndAddington) & Joe Tisdale (Coman123) Co-Chairs, L&A GeoWoodstock 2020 Bid Committee 613-354-4883 ext. 3271 geocaching@lennox-addington.on.ca www.LandAGeocaching.com GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 11
Appendix GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 12
Community Overview The County of Lennox & Addington is in the heart of Eastern Ontario, Canada. The host venue for GeoWoodstock 2020 is the Napanee Fairgrounds, located at 170 York Street in the Town of Greater Napanee. Greater Napanee has a population of 16,000 people, and Lennox & Addington County has 42,000 inhabitants. It is centered between the larger cities of Kingston and Belleville, so there is immediate access to 300,000 people within a 30-minute drive. In addition, it is only a two-hour drive from Toronto, Ottawa, and just three hours from Montreal. International travel to and from Lennox & Addington is easy. The Thousand Islands Bridge is less than a one-hour drive from the event venue. Connecting the Province of Ontario and New York State, visitors can travel Interstate 81 to Highway 401, Canada’s most heavily used freeway. In addition, regular international flights arrive at Toronto’s Lester B. Pearson International Airport and Macdonald–Cartier International Airport in Ottawa. In addition, Kingston’s Norman Rogers Airport is only 25 minutes away. GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 13
The Town of Greater Napanee is Lennox & Addington County’s largest community. It has a thriving commercial base, including unique businesses in a reinvigorated downtown area, and the ever- expanding business park near Highway 401. There is an excellent mix of successful locally-grown and international manufacturers, making Greater Napanee a diverse and stable community. There are many restaurants, shopping destinations, and other amenities available within close proximity to these venues. GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 14
Popular Tourist Attractions
Visitors to Lennox & Addington County and surrounding area will experience some of the best tourism
experiences in Ontario. The region's Loyalist heritage is a magnificent backdrop to superb food and wine
experiences, water getaways, and some of the world's best fishing and hiking offerings available
anywhere. Visit www.lennox-addington.on.ca/explore for a full list of local options.
Family-oriented attractions such as provincial parks, stargazing opportunities, historic sites, as well as
cycling vacations are just some of the tourism products that attract visitors to the region. More
information about family-friendly tourism activities in the region are found below:
Bon Echo Provincial Park
Bon Echo Provincial Park in Lennox & Addington County has long been a
favourite destination for painters and photographers. One of the most
beautiful of Ontario's Provincial Parks, the focal point of Bon Echo is
Mazinaw Rock. At 1.5 km (1 mile) long and 100 m (330') high, the Rock is
one of the main draws to this 6,644 hectare (16,500 acre) outdoor oasis.
Bon Echo's 530 campsites, amphitheatre, beaches, trails, and picnic
areas are visited by more than 200,000 people per year. For more
information, please visit www.ontarioparks.com/park/bonecho.
L&A County Dark Sky Viewing Area
In Southern Ontario, the glare of city lights makes it increasingly difficult
to witness the unimpeded beauty of the night sky. Luckily for stargazers,
astrophotographers and astronomers, there is the Lennox & Addington
County Dark Sky Viewing Area. It is the most southerly point in Ontario
where the night sky is so pristine, offering a night sky experience very
similar to what was available more than 100 years ago. The site includes
a large concrete pad for camera or telescope setup, or bring a lawn chair
for general stargazing. Visit www.DarkSkyViewing.com for more info.
L&A County Trails Cycling Network
Stretching north from the shore of Lake Ontario, the Lennox &
Addington County Trails consist of 12 looping road cycling routes that
take you along well-maintained county roads for a tour that you won't
soon forget. You'll experience the natural beauty, unique history and
unforgettable rural charm that Lennox & Addington County has to offer.
For more information, please visit www.CountyTrails.com.
Sandbanks Provincial Park
Sandbanks Provincial Park is among the largest and most beautiful
beaches in Ontario. Windsurfing, sailing, canoeing and boating compete
with sunbathing and swimming as favourite park activities. Sandbanks
Provincial Park boasts three sandy beaches, Outlet Beach, Sandbanks
Beach and Dunes Beach. Two of the finest bay mouth sandbar and
coastal sand dune systems in the province can be found here. For more
information, please visit www.ontarioparks.com/park/sandbanks.
GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 15Fort Henry, Kingston
Fort Henry was built from 1832 to 1837 to replace an existing
fortification from the War of 1812 era. Today, Fort Henry operates as a
museum and historic site to visitors from all around the world. Once
inside the wooden gates, visitors enter the realm of 19th century
military life, experience guided tours, scenic views, heart-pounding
musical performances and precision military demonstrations by the Fort
Henry Guard. You will also see people representing the civilian
population of the Fort as schoolteachers and soldiers' wives. The Fort
also plays host to numerous special ceremonies and events that take
place all season long. For more details, please visit www.forthenry.com.
For more information about tourism activities found in the region, please visit the websites below:
Town of Greater Napanee: www.GreaterNapanee.com
Lennox & Addington County Tourism: www.BestDayEver.ca
Bay of Quinte Tourism: http://tourism.bayofquinte.ca/
The Great Waterway: www.TheGreatWaterway.com
Ontario’s Highlands Tourism: www.OntariosHighlands.ca
GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 16Accommodation In addition to onsite camping at GeoWoodstock 2020, the Town of Greater Napanee and neighbouring communities have a variety of accommodation choices suitable for all preferences. The Town’s major branded hotel is the Hampton Inn by Hilton Napanee. A list of local accommodation options are outlined below. Please note that an additional 66-room Comfort Inn & Suites Napanee is currently under construction and will be open by mid-2019. Here is a list of available roofed accommodations in Greater Napanee. Masterson’s Motel Address: 691 County Road 41, Napanee Phone: 613-354-9392 Website: www.mastersonsmotel.com Number of rooms: 28 Royal Napanee Inn Address: 647 County Road 41, Napanee Phone: 613-354-3337 Website: www.royalnapaneeinn.com Number of rooms: 28 Hampton Inn by Hilton Napanee Address: 40 McPherson Drive, Napanee, ON K7R 3L1 Phone: 613-354-5554 Website: http://hamptoninn3.hilton.com/en/index.html Number of rooms: 58 Special Features: Indoor pool The Fox Motor Inn Address: 297 Dundas Street West, Napanee, ON K7R 2B3 Phone: 613-354-3855 Website: www.foxmotorinn.com Number of rooms: 18 Special Features: Outdoor heated pool (salt water) Twin Peaks Motel Address: 353 Dundas St. West, Napanee, ON K7R 2B5 Phone: 613-354-4066 Web site: www.twinpeaksmotel.com Number of rooms: 12 Napanee Motel Address: 361 Dundas St. West, Napanee, ON K7R 2B5 Phone: 613-354-5200 Number of rooms: 8 GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 17
A full list of accommodation providers – including bed & breakfasts, cottages, and resorts in Lennox & Addington County can be found at www.lennox-addington.on.ca/explore/accommodations. Ample overflow accommodation options in nearby Belleville and Kingston include: Comfort Inn Kingston 100 rooms Courtyard by Marriott Kingston 128 rooms Holiday Inn Express & Suites Kingston 88 rooms Days Inn & Conference Centre Kingston 162 rooms First Canada Inns Kingston 74 rooms Motel 6 Kingston 75 rooms Fairfield Inn & Suites Belleville 114 rooms Holiday Inn Express Belleville 80 rooms Comfort Inn Belleville 125 rooms Canada's Best Value Inn Belleville 74 rooms Best Western Belleville 90 rooms GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 18
Food Within close proximity of the event venue, there are dozens of great dining options to choose from. Below is a list of food providers in Greater Napanee. For a full list of food options in Lennox & Addington County visit www.lennox-addington.on.ca/explore/food-and-drink. Uptown Napanee: A&W 638 County Road 41, Napanee 613-354-4766 Bubba’s Pizzeria 272 Belleville Road, Napanee 613-354-0233 Dairy Queen 14 Richmond Boulevard, Napanee 613-354-6611 Denny's 628 County Road 41, Napanee 613-354-3556 Domino's Pizza 9 Jim Kimmett Boulevard, Napanee 613-354-2287 Harvey's / Swiss Chalet 1 Richmond Boulevard, Napanee 613-354-8944 Itty Bitty Diner 7 Snow Road, Napanee 613-354-5445 La Creppa 9 Jim Kimmett Boulevard, Napanee 613-354-3330 Little Caesars 1 Richmond Boulevard, Napanee 613-354-0888 McDonald's 475 Centre Street North, Napanee 613-354-9707 Mr. Chips 721 County Road 41, Napanee 613-354-2000 Mr. Sub 16 Richmond Boulevard, Napanee 613-354-2108 Mucho Burrito 9 Jim Kimmett Boulevard, Napanee 613-354-0001 Napanee Fish & Chips Plus 721 Highway 41, Napanee 613-354-5527 Paul's Take-Out 457 Advance Avenue, Napanee 613-354-4754 Pita Pit 1 Richmond Boulevard, Napanee 613-354-2989 Spud's Griddle 140 Industrial Boulevard, Napanee 613-354-6787 Subway Restaurant 9 Jim Kimmett Boulevard, Napanee 613-354-0002 Tammy's Country Kitchen 300 Dundas Street West, Napanee 613-354-1740 Tim Hortons 478 Centre Street North, Napanee 613-354-1379 Wendy's 17 Alkenbrack Street, Napanee 613-354-5532 Downtown Napanee: Aatomic Pizza 29 Dundas Street West, Napanee 613-409-2929 Coffee Cravings 86 John Street, Napanee 613-354-8024 Deli Fritz 53 County Road 8, Napanee 613-354-3624 Ellena’s Café 16 Dundas Street East, Napanee 613-929-0795 Mama Mia’s Pizza 62 Dundas Street East, Napanee 613-354-7504 La Pizzeria 17 Dundas Street West, Napanee 613-354-3361 Loaf & Ale 25 Dundas Street East, Napanee 613-354-5247 New York Café 52 Dundas Street East, Napanee 613-354-5392 Queen's Pub 280 John Street, Napanee 613-354-6007 Royal Coachman 8087 County Road 2, Napanee 613-354-9124 Seasons Fine Foods 6 Dundas Street West, Napanee 613-354-7557 Sushi Nori 42 Dundas Street East, Napanee 613-354-5888 Tim Hortons 81 Dundas Street East, Napanee 613-354-4665 Waterfront River Pub & Terrace 22 Water Street West, Napanee 613-354-2053 GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 19
Emergency Services Lennox & Addington County General Hospital 8 Richmond Park Drive, Napanee The Lennox & Addington County General Hospital is adjacent to the event site. Emergency services operate 24 hours a day and sees well in excess of 24,000 patients per year. The hospital currently operates 52 beds; 24 active care, 2 Palliative Care, 4 Special Care and 22 Long-Term Care Convalescent Care beds which focus on rehabilitation. Outpatient clinics include; Gynecology, General Surgery, Ophthalmology, Orthopaedics, Urology, Respirology and Internal Medicine. The hospital offers a comprehensive range of diagnostic services supported by a well-equipped laboratory and diagnostic imaging department. For more information visit www.lacgh.com. Kingston General Hospital (www.kgh.on.ca) and Quinte Health Care in Belleville (www.qhc.on.ca/) are also within 30 minutes of the event site. Lennox & Addington Land Ambulance Services 98 Advance Avenue, Napanee The County of Lennox & Addington is responsible for the delivery of Land Ambulance Service. The service operates four bases, the nearest being 2 kilometres from the event site in the Napanee Business Park. The fleet consists of seven ambulances and four Emergency Response Vehicles. The County would be open to discussions regarding on-site presence during the event. Greater Napanee Fire Services 66 Advance Avenue, Napanee Greater Napanee Fire Services headquarters is 2 kilometres from the event site in the Napanee Business Park. GeoWoodstock 2020 Bid Application – Lennox & Addington County, Ontario, Canada 20
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