Construction Logistics Plan Guidance - For developers

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Construction Logistics Plan Guidance - For developers
Construction Logistics
Plan Guidance
For developers

MAYOR OF LONDON   Transport for London
Construction Logistics Plan Guidance - For developers
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                                                   Section 1
                                                   Introduction

                                                    Transport for London (TfL) has developed        It will also reassure the planning authority,
    Contents                                        this guidance to support sustainable            local communities, residents and businesses
                                                    construction practices in London. This          that an approach to minimising disruption at
                                                    guidance is part of a series of documents       and around the site is in place.
    Section 1 Introduction                    3     that are designed to give specific help to
                                                    transport planners and people working in        In this document developers and their
    Section 2 Policy background               4     the construction industry. They are open        contractors are referred to, and also use
                                                    for comment and will be periodically            the terms main contractor, subcontractor
    Section 3 Why complete a CLP?             5     reviewed based on collective feedback.          and operator.
                                                    If you have any comments on document
    Section 4 Contents of a CLP               7     structure, content and their general            There are two types of CLPs that are required
                                                    usefulness, please email freight@tfl.gov.uk     to be submitted:
    Section 5 Managing a CLP                  12    with ‘CLP Guidance’ in the subject line.
                                                                                                    • An outline CLP
    Section 6 Putting a CLP in place          14                                                      This type of CLP accompanies an
                                                   Construction Logistics Plans (CLPs) are an         associated application to a planning
    Section 7 Monitoring a CLP                18   important management tool for planners,            authority - either a Greater London local
                                                   developers and those working in construction       authority or Transport for London (TfL). It
    Section 8 Checklist: What to                   companies. They act as the catalyst for            may be submitted earlier in the planning
    			       include in a CLP                23   reducing the negative transport effects of         process during pre-application discussions.
                                                   construction work on local communities,            This CLP gives the planning authority
    Annex A      TfL’s contractual                 residents, businesses and the environment.         an overview of the expected logistics
    			          requirements for WRRR        25                                                      activity during the construction project.
                                                   These include the effects of congestion,
    Annex B      Example structure of a CLP   29   pollution and noise. A well-written CLP not      • A detailed CLP
                                                   only benefits the local environment but also       This type of CLP goes to a planning authority
                                                   saves costs by encouraging efficient working       at the post-granted discharge of conditions
                                                   practices and reducing deliveries.                 stage, and/or at the highways design stage.

                                                   CLPs are increasingly becoming a requirement       This CLP provides the planning
                                                   of the planning process. This booklet explains     authority with the detail of the
                                                   why developers and their contractors need          logistics activity expected during the
                                                   to produce a CLP. It provides guidance and         construction stage of the project.
                                                   a template to help produce a practical CLP
                                                   that will help plan for and support all the
                                                   transport, travel, and movement to and
                                                   from a construction site.

2   Chapter 2   Operating performance                                                                  Construction Logistics Plan Guidance for developers   3
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    Section 2                                                                                           Section 3
    Policy background                                                                                   Why complete a CLP?

    There are a number of national and local          2.3 London Freight Plan (2008)                    3.1 Link to the planning process                    3.2 Opportunity Area Planning Framework
    policies that refer to or require CLPs to be      The London Freight Plan acknowledges the          Local authorities have a statutory responsibility   development requirements
    produced, including:                              important role of the movement of goods           to minimise disruption to nearby residents and      Where a significant amount of development
                                                      in supporting future growth of London’s           the local economy during the construction           is planned within a small area, an Opportunity
    2.1 The London Plan (2011)                        economy. The Plan also recognises that such       stage of a development. This is captured in         Area Planning Framework (OAPF) may be
    The London Plan makes specific reference          transport can have negative impacts on the        a range of statutory requirements and best          created to ensure a coordinated approach is
    to CLPs as a way of making better and more        local environment.                                practice guidance, some of which apply to           taken to development. In such circumstances a
    efficient use of the road network.                                                                  the planning process. An element of these           coordinated approach to construction logistics
                                                      CLPs, along with transport assessments,           requirements includes producing CLPs as             is also required, possibly through a common
    Policies 6.3 and 6.14 in Chapter 6 ‘Transport’    travel plans and DSPs, are key documents that     part of a suite of plans designed to ensure         framework for CLPs in the designated area.
    encourages developers to submit CLPs and          support the aims of the London Freight Plan.      sustainable development.
    consider freight movements. CLPs are secured      They have all subsequently been incorporated                                                          Using these frameworks, including a DSP
    for applications which are referable to the       within the Mayor of London’s Transport            Other elements of the process include DSPs,         framework, will ensure that the benefits of
    Mayor, governed by the Mayor of London Order      Strategy (2010) and the London Plan (2011).       which provide a framework to make sure              synergies between neighbouring developments
    2008 where they are construction matters. In                                                        that freight vehicle activity to and from the       are identified.
    addition they are encouraged when there are       Local authority policy                            completed development is working effectively.
    construction issues on all other applications.    London’s local authorities develop their own      It also includes travel plans.                      3.3 Best practice
                                                      guidance and policies about the use of CLPs                                                           Using CLPs ensures that developers follow
    The CLP should form part of a broader             and what they need to include.                    A full description of the relationship between      best practice within the logistics supply chain
    submission, which will also include a                                                               CLPs and the planning process can be found          as often as possible, benefiting operators,
    Transport Assessment or Transport Statement       However, they must conform with the London        in the Construction Logistics Plan Guidance         customers and local residents.
    and Travel Plan. CLPs should also refer to the    Plan. Croydon, for example, has produced          for planners.
    site’s travel plan, which will describe how you   guidance for developers outlining that a CLP
    intend to encourage construction staff            must include measures to improve air quality,
    to travel to work sustainably.                    reduce carbon dioxide (CO2) emissions, and
                                                      minimise the disturbance to local residents and
    2.2 The Mayor’s Transport Strategy (2010)         businesses caused by construction.
    The Mayor’s Transport Strategy promotes the
    use of CLPs. For all planning applications that
    meet the criteria for referral to the Mayor,
    comprehensive transport assessments, travel
    plans, Delivery and Servicing Plans (DSPs) and
    CLPs will need to be submitted in accordance
    with TfL’s best practice guidance.

4   Section 2   Policy background                                                                                                                              Construction Logistics Plan Guidance for developers   5
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                                                                                                          Section 4
                                                                                                          Contents of a CLP

                                                                                                          The main difference between an outline           The supply chain can be considered at
                                                                                                          CLP and a detailed CLP is the level of           two levels. The materials required for the
                                                                                                          information. This may depend on the stage        development, and the trips needed to
                                                                                                          the development plans have reached.              move them to and from site that will
                                                                                                                                                           allow construction.
                                                                                                          The outline CLP should contain a summary
                                                                                                          of the main logistics issues expected during     Therefore, the starting point for the CLP is
                                                                                                          construction. It must be clear to the planning   an outline summary of the supply chain’s
                                                                                                          authority what the developer intends to do.      constituent parts, describing:

                                                                                                          The detailed CLP requires further information    • The primary products
    Congestion reduction                              Together these measures can reduce air              about how the proposed activities will be
    Congestion reduction can be achieved by           pollution, CO2 emissions and noise levels.          organised and managed.                           • Where they are sourced
    more efficient management and coordination
    of construction vehicles going to and from a      Waste management is also a consideration,           4.1 An overview                                  • How they are transported
    site. The CLP will state what delivery booking    as effective waste management policies lead         A CLP should start with a brief description of
    and scheduling system is used to organise         to low levels of total waste generated, and         the construction project, including a summary    • Waste recovery
    deliveries and reduce congestion near the site.   higher recycling rates.                             of the site location and the development
                                                                                                          phases. This should also include basic maps      Within the CLP, construction logistics are
    Environment                                       Safety                                              and diagrams of the construction site layout.    considered in their broadest sense. To maximise
    Environmental benefits arise by minimising        CLPs encourage fewer road trips. This reduces                                                        benefits, a CLP sets out the full supply chain
    the number of journeys needed to service a        the number of vehicles on the road and              More detailed information should be included     and includes items such as transport of
    construction site and applying best practice      therefore the likelihood of collisions, including   later in the document, or as a separate annex.   aggregates and waste from the site.
    efficiencies to those journeys.                   those involving vulnerable road users.
                                                                                                          An outline summary of the construction           In addition, working efficiently with neighbouring
    This includes:                                    They also ensure developers maintain                phases and techniques that the developer will    construction sites and sharing procurement
                                                      high operational standards throughout the           use should be included as this will determine    practices can influence how transport is
    • Planning deliveries to maximise                 contract arrangements with members of               the materials needed. In setting out each        organised. It is an approach that makes CLPs
      vehicle capacities                              their supply chain.                                 phase, a tabulated format (see Table 1 on        different from typical site logistics plans.
                                                                                                          page 21) is seen as preferable, though other
    • High delivery success rates                     3.4 Subsequent use – DSP                            clear summaries can be used.                     4.3 Planning the supply chain
                                                      A construction project must include a DSP                                                            The CLP sets out policies, procedures and
    • Using modern, low-emission vehicles             showing adequate facilities for freight and         4.2 Introduction to the supply chain             efficiencies for minimising road traffic before
                                                      service vehicles once the development is            The supply chain covers all freight movements,   and during construction. These also achieve
    • Making optimal use of vehicle management        completed and in use. This includes areas           from when and where they begin their journey     savings, both for developers and contractors.
                                                      for loading, unloading and parking to ensure        until they arrive at the site or are disposed
    • Using rail and water freight                    minimal negative impact on residential or           as waste. The CLP should not just refer to
      wherever possible                               business neighbours.                                materials being brought to site, but also to
                                                                                                          waste materials being taken away.

6   Section 3   Why complete a CLP?                                                                                                                           Construction Logistics Plan Guidance for developers   7
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    Materials                                           interactive map of all operational London           Integration with neighbouring sites                 to this type of heavy traffic. Use of strategic
    A CLP records all the materials that will           wharves can be found on the Port of London          Wherever possible, work with neighbouring           routes is less likely to create congestion and
    be delivered to, and removed from, the              Authority website, www.pla.co.uk                    developers to combine trips and benefit             will help minimise the impact on local air
    site. Details include the point of origin or                                                            from supply chain measures such as                  quality. These strategic access routes must
    destination, and estimated quantities. This         Information on moving materials and supplies        consolidation, common procurement and               be recorded clearly on a map and used by
    information helps people understand the             by rail freight is available on TfL’s website.      waste management. Within an OAPF area               those driving to the site.
    vehicle movements needed. A table is perhaps                                                            this may be a formal requirement.
    the best way to record these details.               Use of consolidation centres and                                                                        Deliveries and collections made outside
                                                        pre-fabrication                                     Efforts should be made to consolidate               peak traffic times are more likely to arrive
    The minimum suggested materials to include          Using a consolidation centre can help reduce        deliveries by sharing vehicles or loads. This       on time, and potentially reduce on-site
    in the CLP are:                                     the number of deliveries to site. It also can       should be documented, explaining which              delays. Therefore off-peak movements
                                                        cut the number of road miles and fuel costs,        processes will be shared and which sites            are preferred.
    • Aggregates                                        particularly during later phases of construction.   will be collaborating.
                                                                                                                                                              • Local access routes
    • Steel and fabrication                             Consolidation centres can also be used for          The number of deliveries and sizes of vehicles      The impact on local access roads may
                                                        off-site pre fabrication of materials and quality   used throughout the construction of the             inevitably be essential for the last stages
    • Mechanical and Electric (M&E)                     control inspections, reducing programme             development should be noted in the CLP. This        of a journey to site. One or more specific
                                                        delays caused by faulty or damaged parts            may differ by phase. As such, the two-way           access routes on the local distributor
    • Glazing                                           delivered to site.                                  total should be broken down to vehicles a           road network should be specified as
                                                                                                            day, and also highlight peak hour periods           compulsory. You must also show how
    • Finishing products                                Other benefits include fewer materials stored       when vehicles are using the network.                these link to the strategic road network.
                                                        on-site, which reduces the likelihood of
    • Modes of transport                                damage and theft. It can also provide a ‘storage    Route planning                                    These routes should be discussed and agreed
                                                        buffer’ for long lead-time items.                   Route plans form a key part of the CLP. They      with the planning authority on a site-specific
    For many sites, location will determine whether                                                         explain how different parts of the supply chain   basis, taking into account:
    road transport should be the main mode for          Whoever is responsible for purchasing and           get to and from the site, and how materials
    journeys. However, the use of waterborne or         delivery should understand which products           arrive and leave.                                 • Transport assessment results
    rail transport for journeys further up the supply   and equipment can be stored at the
    chain may be a viable option, particularly for      consolidation centre for combined delivery,         • Strategic access routes                         • Local capacity constraints
    non time-critical products.                         and which must be delivered directly to site.         Unless materials are being transported
                                                        Direct deliveries are likely to include abnormal      from local suppliers, goods vehicles            • Safety considerations
    In particular, maximising the opportunities         size loads and concrete.                              will be required to travel to site from
    to use electric vehicles for the last mile, and                                                           other locations in London or beyond.            • Potential for multi-drop deliveries
    water and rail freight, particularly for bulk       If a consolidation centre is to be used, the                                                            where neighbouring sites collaborate
    movement of raw materials, should always            location and the anticipated number of                Such journeys should be restricted, unless
    be a consideration. The London Blue Ribbon          deliveries into and out of the centre, and            otherwise advised, to the strategic road        • Likely site access and unloading points
    Network includes the Thames, navigable              vehicle type (such as the use of electric             network (SRN) and Transport for London’s
    tributaries and the London canal system. An         vehicles) should be noted in the CLP.                 Road Network (TLRN). Both are best suited

8   Section 4 Contents of a CLP                                                                                                                                  Construction Logistics Plan Guidance for developers   9
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     As a minimum, a map should show the area and         • Site operation and access times                  If the construction strategy requires licences     Staff travel
     designated route(s) to the site. This map must         Site operation times are set by the local        or permits to create diversions, loading bays      A staff travel plan provides information about
     be made available to all companies and drivers.        authority planning department. Site work,        or hoardings, you will need to agree them          the modes of transport site employees are
     They and any other service suppliers must be           which includes deliveries and collections,       first with the relevant highway authority.         planning to use to travel to and from work at
     made aware that they are to use these routes at        must adhere to these hours. Where                                                                   different times of the day.
     all times unless unavoidable diversions occur.         possible, deliveries and removals should       • Cranes and equipment
                                                            take place in off-peak hours to avoid adding     If at any point there is a need for a crane on     Wherever possible, maximum use should
     The route to the site should avoid areas that          to local traffic during busy periods.            the construction site, you will need a crane or    be made of the public transport network.
     may increase the traffic risk to vulnerable road                                                        oversail licence. Each licence granted will have   Therefore, the CLP should include a summary
     users. For example, avoid routes that pass             The planning authority may be flexible           two operational dates and one back-up date.        of local transport facilities to the construction
     by schools, hospitals and health centres, or           about out-of-hours deliveries and night-                                                            site and a description of how private vehicle
     places used by older people, or people with            time deliveries, especially if you commit        This equipment may be classified as an             travel will be managed.
     disabilities or learning difficulties.                 to TfL’s code of practice for quieter            ‘abnormal load’, with associated movement
                                                            out-of-hours deliveries. You can find            restrictions. The expected dates of arrival        Details of local public transport information,
     If this is not possible, the area in question          the code of practice document in the             and removal should be noted in the CLP.            including timetables, maps, oyster promotions
     must be clearly marked on the map and extra            freight section of the TfL website.                                                                 and cycle routes should be included in the CLP
     care taken when driving through it.                                                                   • Swept path analysis                                and made available to site personnel before
                                                          • Loading/unloading locations                      A swept path analysis is necessary to              they first begin work on the site.
     Where possible avoid routes through                    Vehicles should be loaded and unloaded           show the operational needs of the site.
     residential areas.                                     on-site. Always avoid loading or unloading       Often these do not include testing how             All staff should be made aware of the travel
                                                            on the public highway. This reduces risks        construction vehicles will go in and out of        plan and its main points during their induction
     • Journey planning                                     to the public, reduces congestion, and           the site.                                          training and told how to get more information
       You must plan both strategic and local               minimises disruption and risk to any passing                                                        if they need it.
       access routes carefully. To help, TfL has a          vehicles on the highway. All deliveries and      You should carry out a swept path analysis
       free Freight Journey Planner tool. You will          collections should be overseen and managed       for the prospective site using design plans,       Specialist trade contractors often bring all
       find this in the freight section of our website.     by a nominated person.                           and take account of the expected vehicles          their tools with them in their vehicle. If they
                                                                                                             that will enter and exit the site during the       are working exclusively at the site, think about
       When putting together the overall                    If changes to the highway are necessary to       construction project.                              the possibility of providing secure storage so
       access plan, a number of route                       allow construction vehicles access, describe                                                        they can commute by walking, cycling or using
       options may exist, especially as the                 how and why in the CLP document. You             Show how vehicles can operate safely               public transport.
       distance from the site increases.                    should also consult the relevant highway         within the traffic management proposals
                                                            authority as soon as you know this is            of the site. If it is necessary to reverse out     Also make available safe and secure cycle
       If there are many route options, drivers             necessary. You will need to consider and         of the site, this manoeuvre must always            parking for any ‘last mile’ cycle deliveries.
       must be clear which route applies to                 explain how you will manage the impacts on       be overseen by a qualified marshal working
       their journey. If necessary, provide                 cyclists, pedestrians, other road users, and     from a position outside the vehicle.
       induction training for all drivers to ensure         any affected highway infrastructure such as
       they are familiar with the route.                    bus stops, signals and crossings.

10   Section 4 Contents of a CLP                                                                                                                                    Construction Logistics Plan Guidance for developers   11
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     Section 5
     Managing a CLP

     5.1 CLP coordinator                                The CLP coordinator will respond to any           and statistical analysis purposes. Further           is specific to the CLP. Either way, any incidents
     The CLP coordinator takes responsibility for       questions or queries about the development        information about how these tools help fulfil        or near-misses must be communicated to all
     the day-to-day management of the CLP and is        and put in place any mitigation measures          CLP objectives is in Section 6.                      drivers delivering to the site and addressed in
     the first point of contact for site issues. They   needed to resolve traffic issues connected                                                             subsequent safety training.
     help the development run smoothly by making        with the construction work. For example, a        5.4 Safety of other road users
     sure each construction phase complies with         coordinator may need to:                          The safety of other road users is a concern, not     5.5 Materials storage and security
     the CLP.                                                                                             just in and around the site, but for every part of   There should be a suitable place on the
                                                        • Remind contractors and subcontractors           a road journey to and from the site. All drivers     construction site for storing materials not in
     It is also the coordinator’s job to oversee the      about designated routes to and from the site    must be fully trained, must have read through        immediate use. While on-site storage allows
     effectiveness of the CLP, and prepare regular                                                        the local access routes, and have a copy of the      for work to continue if there are delays in
     updates to the planning authority when asked.      • Check vehicles arriving at site                 access route map.                                    deliveries, it also increases the risk of damage
                                                          to make sure they meet the                                                                           or theft. If extensive storage is needed, a
     The coordinator’s name will be on the CLP. The       developer’s safety requirements                 Drivers must be aware of other road users, and       consolidation centre may prove advantageous.
     developer must inform the planning authority,                                                        in particular vulnerable road users, while driving
     and other organisations such as TfL, if and        • Manage the delivery booking and                 to and from the site. This includes pedestrians      Any on-site storage location should be
     when the coordinator is replaced.                    scheduling tool that records deliveries         (especially children and older people), cyclists     secure against vandalism and theft. See
                                                                                                          and motorcyclists.                                   below, ‘tool storage’.
     5.2 Publicising the CLP                            Managing site deliveries
     Explaining and marketing the CLP to the            Online delivery booking and tracking systems      Access to and from the site must be controlled       As much waste as possible should be
     supply chain, local community, residents and       are the best way to record vehicle movements      and monitored. If site geography allows, a one-      recycled, and linked to set targets in a waste
     businesses is essential to raise awareness         to and around a site. They are also a good way    way system should be in place. If any of the         management plan. Whenever possible,
     and show the developer’s commitment to             of controlling deliveries.                        entry or exit points are a danger to members of      reduce trips by making sure vehicles delivering
     using safe and efficient construction vehicle                                                        the public, the movement of vehicles should          materials to the site leave with waste.
     practices. This commitment will need to be         The minimum requirement is for the developer      be monitored by a trained marshal working
     communicated to all parts of the supply chain      to use the free TfL online delivery booking       outside the vehicle.                                 5.6 Tool storage
     involved in the development.                       and management system available on TfL’s                                                               On-site tool storage can prove useful in
                                                        freight webpages.                                 Where possible, those walking or cycling to the      reducing the number of vehicle journeys to
     5.3 Keeping other organisations and                                                                  site should use a different entrance to vehicles.    site. If the storage location can be insured for
     local people informed                              If a developer or contractor wants to use their   Consider hoarding lines and protective               contractors’ tools as well as supplied tools, a
     The CLP will also explain how the developer        own software, this is acceptable providing        canopies to create safer, easier walking and         large number of potential vehicle journeys to
     will keep in contact with organisations that       its reporting capabilities are at least as        cycling routes. Protect highway infrastructure,      site may be prevented.
     have an interest in the site and how the           comprehensive as, and in a similar format         including signals, signage and bus stops.
     development is progressing. These bodies,          to, the TfL system.                                                                                    5.7 Staff travel plan
     groups and individuals include planning                                                              Carry out regular safety reviews. It is up to the    The staff travel plan should be reviewed and
     and highways authorities, local residents,         The contractor must also give the planning        developer or the contractor whether this is          updated regularly to reflect any major changes.
     businesses and community groups.                   authority access to the data for monitoring       done following standard company methods or

12   Section 5 Managing a CLP                                                                                                                                      Construction Logistics Plan Guidance for developers   13
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     Section 6
     Putting a CLP in place

     6.1 Contractual arrangements                        Becoming FORS Bronze accredited means            Managing safety and work-related road risk         6.2 Contractors’ handbook
     To ensure the working practices agreed in           a contractor or subcontractor operating          Main contractors should consider what road         A well-planned handbook will support
     the CLP are followed by main contractors,           HGVs and/or fleets of vans has reached a set     risk prevention measures to request from           supervisors and managers in making sure the
     subcontractors and suppliers, developers are        standard in the following areas:                 their suppliers.                                   terms and conditions of the CLP are met by
     encouraged to include the CLP as an annex to                                                                                                            everyone working at the site.
     a contract. Where possible, include specific        • Drivers and driver management                  For example, TfL demands that vehicles more
     clauses or Work Instructions setting out the                                                         than 3.5 tonnes at construction sites have the     The handbook should:
     Work Related Road Risk (WRRR) requirements          • Vehicle maintenance and fleet management       following fitted as standard:
     to be followed by fleet operators. This will help                                                                                                       • Communicate the aims and
     encourage the highest standards of road safety.     • Transport operations                           • Side guards                                        objectives common to all CLPs

     See Annex A for a case study showing an             • Supporting policies and procedures             • Close-proximity sensors and warning alarms       • Clearly explain all site-specific CLP
     example of TfL’s WRRR requirements.                                                                                                                       agreements and methods of working
                                                         Main contractors to the development must         • Rear cyclist warning signs and, where a
     As an example of good practice, TfL requires        show they and their suppliers are committed        Fresnel lens is not effective, CCTV. (Note       • Sets out the main contractor’s
     the following criteria of all its contractors:      to safer and more efficient ways or working on     that for those vehicles under 3.5 tonnes,          general practices and standards
                                                         site. This includes the use of vehicles.           only cyclist warning signs are required)
     Fleet Operator Recognition Scheme (FORS)                                                                                                                The handbook should also include:
     FORS is a voluntary scheme set up by                TfL recommends that within 90 days of            All drivers must have their driving licence
     TfL. It aims to improve freight delivery in         an awarded contract, all contractors must        checked by the DVLA. They must also                • A site map
     London by providing an industry quality and         have registered and gained FORS Bronze           complete a driver safety training course such
     performance benchmark that encourages               accreditation as a minimum standard.             as Safe Urban Driving or similar.                  • Hours of site opening
     best practice. FORS increases professionalism
     among vehicle and fleet operators. Among            A list of FORS Bronze accredited companies       TfL also requires collision reporting.             • Details of other related sites such
     the benefits are greater legal compliance,          can be found at www.fors-online.org.uk                                                                as the consolidation centre
     reduced supply chain disruption and                                                                  Full details of TfL’s WRRR requirements can
     improved occupational road safety.                                                                   be found in Annex A.                               • Health and safety information

                                                                                                          The London Low Emission Zone (LEZ)                 • The staff travel plan, or advice on
                                                                                                          One of the main objectives of CLPs is to             how to get this information
                                                                                                          minimise local air pollution. Developers must
                                                                                                          think about specific measures that will help       • Main contact details
                                                                                                          meet this goal.
                                                                                                                                                             6.3 Delivery booking and scheduling
                                                                                                          The LEZ sets a ‘baseline’ standard. Vehicles       Deliveries need to arrive on site at a
                                                                                                          failing to meet this must pay a fee to enter the   specified time to ensure that work continues
                                                                                                          zone. Meeting the LEZ standard is therefore        uninterrupted by lack of supplies.
                                                                                                          the minimum expected of the developer or
                                                                                                          main contractor for site vehicles.

14   Section 6 Putting a CLP in place                                                                                                                           Construction Logistics Plan Guidance for developers   15
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                                        A schedule approved by site managers with          Nor is it acceptable for vehicles arriving early
                                        booking slots reduces the possibility of site      to circulate and contribute to local congestion
                                        congestion and delays. It also reduces the         and pollution.
                                        potential for local traffic disruption.
                                                                                           A preferable approach is to identify one or
                                        Clear procedures should be in place for            more approved ‘holding points’. Here vehicles
                                        loading and unloading, and staff should be         can wait until they are called to the site for
                                        aware of the estimated time needed for             their booked arrival time. These locations
                                        loading and unloading.                             should be discussed and agreed with the
                                                                                           planning authority.
                                        Staff must understand the schedule and report
                                        delays to the site manager.                        If a consolidation centre is being used for a
                                                                                           project, or if it supports a wider OAPF area, it
                                        If drivers are forced to wait to load or unload,   may be possible for it also to accept drivers
                                        perhaps because an earlier delivery overruns       that have travelled long distances using the
                                        its slot, they should, where possible, wait        main highways network during off-peak hours.
                                        on-site with vehicle engines switched off to       This would then leave only a final, short
                                        avoid unnecessary idling emissions.                journey leg in daytime hours when traffic
                                                                                           levels are higher.
                                        To ensure accuracy of arrival times, especially
                                        for long journeys, it may sometimes be
                                        necessary for extra time to be built into
                                        journey times to allow for unexpected delays
                                        and congestion.

                                        However this is managed, it is not acceptable
                                        for vehicles to arrive at site early and wait
                                        in potentially dangerous or unsuitable
                                        locations that may cause damage, hazardous
                                        obstructions and/or congestion.

16   Section 6 Putting a CLP in place                                                         Construction Logistics Plan Guidance for developers   17
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     Section 7
     Monitoring a CLP

     It is important to monitor the CLP and check it      The exact methods for gathering information         • Indicators and data format                     -     Supplier FORS accreditation
     is effectively reducing congestion, air pollution,   will be agreed between the developer/their            The list of indicators and associated format   -     LEZ compliance
     noise and visual intrusion.                          main contractor and the planning authority,           of the data will depend on the extent          -     Contractual conditions compliance
                                                          following these general principles:                   and capability of the monitoring tools
     The planning authority will be responsible for                                                             used. The following list is a suggested        Safety
     monitoring the CLP, while the developer and          • Review meetings                                     starting point for the type of information     - Logistics-related accidents
     their contractor will have responsibility for          Regular review meetings between the                 that could be collected and reviewed:          - Record of associated fatalities and
     collecting data according to a schedule agreed         company and the planning authority will                                                            		 serious injuries
     between them and the planning authority.               form the primary point of contact for               Number of vehicle movements to site            - Ways staff are travelling to site
                                                            ongoing monitoring.                                 - Total                                        - Vehicles and operations not
     The planning authority will nominate a person                                                              - By vehicle type/size/age                     		 meeting safety requirements
     to be the contact for ongoing monitoring.              As a starting point, it’s suggested that these
     This person may come from one of several               meetings are held every three months, with          Vehicle mileage                                Effectiveness of waste plan
     departments within a local authority. If there         their frequency increased or decreased              - Total                                        - Percentage of recycled materials used
     are many CLPs within a planning authority’s            depending on performance and progress.              - By vehicle type/size/age                     		 in development
     area, then the contact may be a dedicated,                                                                                                                - Percentage of materials re-used on site
     specialist Construction Compliance and                 The regular meetings should tackle any              Level of vehicle fill                          - Percentage of waste recycled
     Monitoring Officer.                                    medium or low priority issues. High                 - For each delivery/collection
                                                            priority issues must be resolved within a                                                          Scheme cost and efficiency impacts
     For larger and multiple schemes it is good             shorter timescale, preferably face-to-face,         Extent of vehicle sharing                      - Identifiable cost savings
     practice to set up a construction working              except if urgent action is required and a           - For each delivery/collection                 - Record of lost hours
     group, with representatives from all interested        meeting cannot be scheduled quickly.                                                               - Material losses
     parties, including TfL.                                                                                    CO2 calculation                                - Material costs reclaimed
                                                          • Data sharing                                                                                       - Duration of scheme or phase
     The group should share the results of the CLP          All relevant data should be freely                  Local air quality emissions
     transport assessment, broken down so that              available to the planning authority                 - NOx                                          Size of development
     people can see the impact for each individual          and other organisations and people                  - PM10                                         - Metres squared
     development, development phases, and the               connected to the development.
     numbers and types of vehicles in use. Online                                                               Noise                                          Targets
     delivery booking and tracking systems also             Data should be presented by the developer                                                          Targets for the CLP need to be SMART
     provide detailed evidence about the number             or main contractor that matches a list              Delivery/collection accuracy                   (specific, measureable, achievable, realistic,
     and type of delivery vehicles, and the efficiency      pre-agreed with the planning authority.             compared to schedule                           timely) and easily collected and interpreted.
     and accuracy of the deliveries made.                   Data should be submitted on a regular
                                                            basis, perhaps monthly, for review.                 Breaches and complaints                        They should be agreed between the
     All this information will help highlight actual                                                            - Vehicle routing                              developer, the main contractor and the
     impacts of deliveries against predictions, and         For large sites the planning authority may          - Unacceptable queuing                         planning authority, as should the indicators
     help set targets for future impact assessments.        carry out its own data collection activity,         - Unacceptable parking                         and data used to measure them.
                                                            such as air quality or noise monitoring, either
                                                            at intervals or throughout the development.

18   Section 7 Monitoring a CLP                                                                                                                                    Construction Logistics Plan Guidance for developers   19
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       Ensuring compliance                             Waste management                            Table 1: Summary of deliveries to a site
       There is an expectation to share                There must be a policy to manage waste
       delivery data for monitoring and                and recycling on site. Reduction in waste    Phase 1 (title)
       compliance purposes.                            benefits the company financially by
                                                       minimising use of materials.                 Expected timescale
       In the spirit of open cooperation, if targets                                                Expected major           Vehicle type/     Size of delivery          Notes (eg abnormal loads,
       are consistently missed, any issues should      Waste and Resources Action Programme         delivery dates           mode of           (weight/volume/           multi-point delivery to
       be discussed at the regular monitoring          (WRAP) has a specific page on its website                             transport         quantity)                 nearby sites)
       meetings, and alternative approaches            (www.wrap.org.uk) for construction
       agreed. Continued failure will require a        companies and organisations, with tools,
       review of the suitability of the targets        templates and apps for reducing waste.
       before further action is taken by the
       planning authority. Their ultimate power is                                                  Phase 2 (title)
       to enforce a suspension of work on site.
                                                                                                    Expected timescale
                                                                                                    Expected major           Vehicle type/     Size of delivery          Notes (eg abnormal loads,
                                                                                                    delivery dates           mode of           (weight/volume/           multi-point delivery to
                                                                                                                             transport         quantity)                 nearby sites)

                                                                                                   In setting out each phase, a tabulated format      For major applications or those located on the
                                                                                                   is normally preferred, although other clear        TLRN or the SRN, TfL offers a pre-application
                                                                                                   summaries can be used. Include anticipated         service. This service is designed to discuss at
                                                                                                   major deliveries to site and, if known,            the earliest possible stage all matters relating
                                                                                                   details such as the nature of materials to be      to the development including freight and
                                                                                                   delivered, modes of transport used, size of        construction. Further details are available
                                                                                                   delivery, dates of delivery and times. Also,       on the TfL website.
                                                                                                   note any abnormal loads or deliveries or
                                                                                                   other relevant information.

20   Section 7 Monitoring a CLP                                                                                                                           Construction Logistics Plan Guidance for developers   21
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                                  Section 8
                                  Checklist: What to
                                  include in a CLP

                                  Section 1: Introduction                      • Access arrangements for vehicles
                                  • Details of the applicant submitting
                                    the CLP                                    • Details of any parking bays to be
                                                                                 suspended to allow access for
                                  • Name of the site                             large construction vehicles

                                  • Type of CLP                                • Number of deliveries

                                  • Overview of the site                       • Hours of site operation

                                  • Main issues or challenges                  • Proposed vehicle routes

                                  Section 2: Site information                  • Number and type of construction
                                  • Location of the site                         vehicles for each development phase

                                  • Size and nature of the development         • Parking, loading and unloading arrangements

                                  • Details of any parking                     • Swept path analysis
                                    constraints near the site
                                                                               • Special measures to address any
                                  • Details of site access, including public     site access and exit issues
                                    transport, cycling and footways
                                                                               • Details of storage for plant and materials
                                  • Any changes to services during
                                    the construction phase                     Section 4: Traffic management
                                                                               • Details of how traffic will be managed
                                  Section 3: Construction details                at each phase of development
                                  • Details of the scheme
                                                                               • Type of construction vehicles
                                  • Works programme showing indicative           needed, and when
                                    dates for each stage of construction
                                                                               • Parking arrangements for delivery vehicles
                                  • Overview of the different
                                    stages of construction                     • Pedestrian, cyclist, bus and
                                                                                 general traffic considerations

22   Section 7 Monitoring a CLP                                                   Construction Logistics Plan Guidance for developers   23
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                                                     Annex A
                                                     TfL’s contractual requirements
                                                     for WRRR

     Section 5: Developing and using policies        1. Definitions                                      drivers) who operates freight vehicles on behalf
     • Details of policies and procedures to be in   1.1. Approved Driver Training is the Safe           of the contractor during the development.
       place during the construction, including:     Urban Driving course accredited by the Joint
                                                     Approvals Unit for Periodic Training. Details are   1.9. DVLA is the Driver and Vehicle
        -   Waste minimisation                       available at www.fors-online.com                    Licensing Agency.

        -   Use of alternative modes of transport    1.2. Bronze Accreditation is the minimum            1.10. FORS is the Fleet Operator Recognition
                                                     level of accreditation within the FORS              Scheme, which is an accredited scheme for
        -   Vehicle renewal replacement              Standard. Requirements are outlined fully at        businesses operating van and lorry fleets. It is
                                                     www.fors-online.org.uk                              free to join and offers impartial, independent
        -   Consolidation and/or collaboration                                                           advice and guidance that encourages
            and off-site fabrication                 1.3. A car-derived van is a vehicle based           companies to improve their compliance with
                                                     on a car with an interior altered for the           relevant laws and their environmental, social
     Section 6: Monitoring, compliance,              purpose of carrying larger amounts of               and economic performance.
     reporting and review                            goods and/or equipment.
     • Details for monitoring the CLP,                                                                   1.11. FORS Standard is the accreditation
       including compliance arrangements,            1.4. A Class VI mirror is a mirror fitted to a      requirements for the Fleet Operator
       reporting and review                          freight vehicle that allows the driver to see       Recognition Scheme. A copy is available at
                                                     what is immediately in front of the vehicle and     www.fors-online.org.uk
     Section 7: CLP management                       that complies with Directive 2003/97/EC.
     • Details of how the CLP will be managed                                                            1.12. Freight is any commodity moved by a
                                                     1.5. A close proximity sensor is a device that      vehicle, including but not limited to, raw and
                                                     detects objects in a vehicle’s blind spot and       processed materials, goods, waste, servicing
                                                     alerts the driver with an in-cab visual and/or      and construction equipment, money and
                                                     audio alarm. It also gives an audible warning to    valuables, post and parcels.
                                                     other road users of the vehicle’s movement
                                                     when the indicators are on or when reversing.       1.13. A freight vehicle is either a lorry, van or
                                                                                                         car-derived van.
                                                     1.6. Collision investigation is the procedure for
                                                     finding out why a collision happened and how        1.14. A Fresnel lens is a clear, thin plastic
                                                     to prevent a similar incident.                      lens that, if fitted to a lorry window on the
                                                                                                         passenger side, allows the driver to see the
                                                     1.7. A collision report details the results of a    vehicle’s blind spot.
                                                     collision investigation and the procedures put
                                                     in place to prevent recurrence.                     1.15. Gold Accreditation is the highest level
                                                                                                         of accreditation within the FORS Standard.
                                                     1.8. A driver is any employee of the contractor     Requirements are outlined fully at
                                                     and his subcontractors (including agency            www.fors-online.org.uk

24   Section 8 Checklist: What to include in a CLP                                                           Construction Logistics Plan Guidance for developers   25
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     1.16. An initial collision report details the         And (unless already accredited) have attained        facing CCTV camera with in-cab live              5. Driver training
     circumstances of a collision. It includes time,       Bronze Accreditation standard (or higher) or the     feed or a Fresnel lens where the lens            5.1. The operator shall ensure its drivers who
     location, weather conditions, possible cause(s),      equivalent within the alternative scheme.            provides a reliable alternative to the           have not undertaken:
     damage and/or injury caused, the driver’s                                                                  CCTV camera and where the operator
     identity, the model of vehicle, the type of           2.2. The operator shall maintain Bronze              has the authority’s approval to use it           • Approved driver training (or training, which
     freight being carried (if relevant) and the licence   Accreditation standard (or equivalent                                                                   in the authority’s reasonable opinion,
     plate number.                                         within the alternative scheme) by way of an        • Have a close proximity sensor                      is an acceptable substitute) in the last
                                                           independent assessment in accordance with                                                               three years, undertakes approved driver
     1.17. MAM is the maximum authorised mass of           the FORS Standard, or take steps to maintain       • Have a Class VI mirror                             training or the substitute training within
     a vehicle or trailer, including the maximum load      the alternative scheme’s equivalent standard.                                                           60 days of the start of the contract
     that can be carried safely.                                                                              • Carry a prominent sign or signs
                                                           Alternatively, where the operator has attained       to warn cyclists of the dangers of               • A FORS e-learning safety module in
     1.18. A lorry is a vehicle with a MAM                 Silver or Gold Accreditation, the maintenance        passing the vehicle on the inside                  the last 12 months, undertakes a FORS
     exceeding 3,500kg.                                    requirements shall be undertaken in line with                                                           e-learning safety module (or e-learning,
                                                           the periods set out in the FORS Standard.          4. Driver licence checks                             which in the authority’s reasonable
     1.19. Side guards are guards fitted between the                                                          4.1. The operator shall ensure its drivers have      opinion, is an acceptable substitute)
     front and rear axles of a lorry to comply with        2.3. The operator shall ensure that                a driving licence check with the DVLA before
     EC Directive 89/297/EEC and the Road Vehicles         subcontractors operating freight vehicles          starting deliveries and that checks are repeated   6. Collision reporting
     (Construction and Use) Regulations 1986.              comply with clauses as if they are applied         in line with either the following risk scale, or   6.1. Within 15 days of the contract variation
                                                           directly to the subcontractor, not the operator.   the operator’s risk scale, provided that the       date, the operator shall provide the authority
     1.20. Silver Accreditation is the intermediate                                                           operator’s risk scale has been approved in         with a collision report. The operator shall
     level of accreditation within the FORS                3. Safety equipment on vehicles                    writing by the authority within the last 12        provide the authority with an updated
     Standard. Requirements are described fully            3.1. The operator shall ensure that any van it     months:                                            collision report on a quarterly basis and
     at www.fors-online.org.uk                             uses to provide services shall carry a prominent                                                      within five working days of a written request
                                                           sign or signs to warn cyclists of the dangers of   • 0 - 3 points on the driving                      from the authority.
     1.21. A van is a vehicle with a MAM not               passing the vehicle on the inside.                   licence – annual checks
     exceeding 3,500kg. It includes car-derived vans                                                                                                             7. FORS reports
     and other vehicles designed for carrying freight.     3.2. The operator shall ensure that any lorry it   • 4 - 8 points on the driving                      7.1. Within 30 days of achieving Bronze
                                                           uses to provide services shall:                      licence – six-monthly checks                     Accreditation, or equivalent within an alternative
     2. Fleet Operator Recognition                                                                                                                               scheme, the operator shall inform the authority
     Scheme accreditation                                  • Have side guards fitted, unless the operator     • 9 - 11 points on the driving                     by emailing a report to fors@tfl.gov.uk detailing
     2.1. Where the operator has freight vehicles            can demonstrate to the authority’s                 licence – quarterly checks                       its compliance with the safety clauses (the
     it shall, within 90 days of the contract                reasonable satisfaction that the vehicle will                                                       safety, licensing and training report).
     variation date and unless already registered,           not be able to perform the function for          • 12 or more points on the driving
     register for the FORS. Or register for another          which it was built if side guards are fitted       licence – monthly checks                         The operator shall provide updates of the
     scheme which, in the authority’s reasonable                                                                                                                 report every three months after submission
     opinion, is an acceptable substitute (the             • Have a close proximity warning system                                                               of the first report.
     ‘alternative scheme’).                                  fitted comprising a front-mounted, rear

26   Annex A   TfL’s contractual requirements for WRRR                                                                                                              Construction Logistics Plan Guidance for developers   27
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                                                                                                        Annex B
                                                                                                        Example structure of a CLP

     8. Requirement of the operator                      9. Failure to comply with WRRR requirements    Introduction                                      4. Description of what is proposed
     regarding subcontractors                            9.1. If the operator fails to comply with      • What do we want from a CLP?
     8.1. The operator shall ensure any                  WRRR requirements and other undertakings                                                           a. Reduced trips in peak periods leading to
     subcontractors operating car-derived vans,          contained in the CLP the operator has            1. Reduced trips in peak periods,                    less congestion
     vans and lorries, comply with the safety            committed a material breach of contract.            leading to less congestion
     clauses as if those subcontractors were party       The authority may refuse the operator, its                                                           i. Core elements:
     to its contract.                                    employees, agents and freight vehicles entry     2. Less emissions
                                                         onto any property that is owned, occupied                                                               1. Use of delivery schedule to plan
                                                         or managed by the authority for any purpose      3. Improved vehicle safety                                ahead and resolve site
                                                         (including, but not limited to, deliveries).                                                               access conflicts
                                                                                                          4. Evidence that the site is planning
                                                                                                             and managing logistics effectively                  2. Approved route plans to
                                                                                                                                                                    ensure vehicles use roads
                                                                                                        How are these aspirations supported by                      with adequate capacity
                                                                                                        national, regional and local policies?
                                                                                                        • Policy or policies promoting CLPs                      3. Coordination with nearby sites by
                                                                                                                                                                    producing monthly, weekly and
                                                                                                        • Policy or policies promoting                              daily site access schedules, and
                                                                                                                                                                    attending regular coordination
                                                                                                          1. Reduced trips in peak periods                          planning meetings with local
                                                                                                             leading to less congestion                             authority and neighbouring sites

                                                                                                          2. Less emissions                                   ii. Options

                                                                                                          3. Improved vehicle safety                             1. Use of off-peaks for deliveries

                                                                                                        CLP structure                                            2. Consolidation
                                                                                                        1. Site Information
                                                                                                                                                                 3. Call-off holding areas
                                                                                                        2. Outline construction programme
                                                                                                                                                                 4. Use of alternative modes
                                                                                                        3. Trip generation
                                                                                                                                                            b. Less emissions
                                                                                                          a. Initial
                                                                                                                                                              i. Core elements:
                                                                                                          b. With mitigations – listing the mitigations
                                                                                                                                                                 1. Vehicle replacement Euro
                                                                                                                                                                    engine standards

28   Annex A   TfL’s contractual requirements for WRRR                                                                                                       Construction Logistics Plan Guidance for developers   29
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               2. Driver training                         ii. Options

               3. Transport CO2 reporting                    1. Use of off-peaks for deliveries

          ii. Options                                        2. Consolidation

               1. Use of off-peaks for deliveries            3. Use of alternative modes

               2. Consolidation                       5. Evidence that the site is managing and
                                                         planning logistics effectively
               3. Use of alternative modes
                                                        i. Core elements:
        c. Improved safety
                                                          1. Data from delivery schedule tool,
          i. Core elements:                                  including evidence of site arrival vehicle
                                                             and driver compliance checks
               1. Use of contract requirements
                                                          2. Collision reporting
                 a. Driver training
                                                          3. CO2 reporting
                 b.Transport collision reporting
                                                          4. Financial provision for independent
                 c. Mirrors                                  monitoring

                 d.Side guards                          ii. Options

                 e. Close proximity warning systems       1. Proposed extra mitigation measures if
                                                             trip reduction, targets or results not
                 f. Warning stickers                         as planned

                 g. FORS Bronze

                 h. Collision reporting

30   Annex B    Example structure of a CLP                                                                Construction Logistics Plan Guidance for developers   31
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