Contractors Site Induction Stamford Street Apartments - (including Waterloo Gym) EF-ASU-04-FOOO22 V1.3 June 2021 - King's ...
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EF-ASU-04-
FOOO22 V1.3
June 2021
Contractors Site Induction
Stamford Street Apartments
(including Waterloo Gym)
EF-ASU-04-FOOO22 V1.3 June 2021
1
Welcome
About Stamford Street Apartments
and Waterloo Gym
Stamford Street Apartments is part of the Waterloo Campus and consists of student residences as well
as the Waterloo Gym, which is looked after by King’s Sport.
Waterloo Campus is a campus of King’s College London situated close to Waterloo Bridge and the
London Eye on the South Bank of the river Thames in London.
For further information please visit: https://www.kcl.ac.uk/visit
EF-ASU-04-FOOO22 V1.3 June 2021 2
Campus Addresses
Stamford Street Apartments & Waterloo Gym
127 Stamford Street, London SE1 9NQ
Tel: 020 7848 4664
Residency: ssa@kcl.ac.uk
Waterloo Gym: kingssport@kcl.ac.uk
The Engineering office is located in the Kings Building level -2 room K-2.95
on the Strand Campus.
EF-ASU-04-FOOO22 V1.3 June 2021 3
Site
SiteInformation
Information
Buildings are typically open between 8am and 6pm, Monday to Friday.
Access outside of these hours is only with prior agreement.
• You must access each building via the designated entrance and exit only.
• Wireless Access: is via The Cloud - Guest Wi-Fi
• Welfare facilities must be pre-agreed with your King’s project/contract
manager and will be located in buildings that are open.
• Only use your allocated welfare facilities
• All deliveries must be received and handled by yourself.
• No storage of materials/tools is permitted unless by previous agreement
with your KCL contact.
• We expect everyone on campus to wear a face covering inside our
buildings, unless you are not able to for medical reasons.
EF-ASU-04-FOOO22 V1.3 June 2021 4
Site Information
Social Distancing
• Throughout some of our buildings you will see signage indicating
directional routes around the area. Please follow these routes, as they
are designed to aid social distancing.
• We appreciate these routes may result in it taking you longer to move
through the building, but it is essential that you follow these and we
ask for your support.
• Corridor signs will indicate the direction in which you should travel.
• Some corridors are wide enough to allow to 2-way traffic. Again,
signage will indicate when this is the case. In these instances please
keep to the left-hand side of the corridor.
• Please only use lifts when absolutely necessary and follow the
capacity levels.
EF-ASU-04-FOOO22 V1.3 June 2021 5
Travel to Site
In line with Government guidance, face coverings must be worn for the full duration of
journeys on the public transport network from Monday 15 June 2020.
NO PARKING ON SITE.
Nearest Tube: Waterloo (Bakerloo, Jubilee, Northern and Waterloo & City lines): 4 minute walk,
Charing Cross (Bakerloo and Northern lines): 9 minute walk, Embankment (District, Circle and
Bakerloo lines): 13 minute walk, Temple (District and Circle lines): 20 minute walk.
Nearest Rail: Charing Cross: 9 minute walk. Waterloo: 4 minute walk. Waterloo East: 5 minute walk.
Blackfriars: 17 minute walk.
Nearest bus : Buses stopping outside the College: 381, RV1. Buses stopping near the College: 1, 4,
26, 59, 68, 76, X68, 77, 139, 168, 171, 172, 188, 211, 243 (24 hour), 341 (24 hour), 507 and 521.
By Boat - commuter river service
From the west, Putney - Blackfriars: get off at either Embankment Pier or Blackfriars Pier. From the
east, Woolwich Arsenal - Savoy: get off at Blackfriars Pier.
By Car
There is no car parking available on this campus. There is an APCOA car park on Cornwall Road.
Stamford Street is a red route.
EF-ASU-04-FOOO22 V1.3 June 2021 6
Campus Map EF-ASU-04-FOOO22 V1.3 June 2021 7
Site Security
• You may be issued with an ID card upon completion of the induction process.
• Your ID card must always be visible to and from the site and kept on your person at ALL times.
• ID cards to be returned to the Estates & Facilities Office upon leaving site.
ACCESS CONTROL
• DO NOT leave external doors open and unattended.
• DO NOT let anyone in without asking them to produce their pass.
• Inform Security on Tel: 020 7848 4664 if Access Control doors need to be kept open or if a Fire
Door needs to be used.
SECURITY
• Scaffolds and builders’ lifts must not be accessible out of hours to students, staff, security or other
contractors.
• Security measures must be agreed before erection of the equipment.
• Ladders must be secure when not in use.
• Inform Security if you require out of hours or weekend working.
• DO NOT leave waste anywhere onsite e.g. in stairwells, corridors, cleaners cupboards etc.
EF-ASU-04-FOOO22 V1.3 June 2021 8
Emergency Arrangements
For Accidents/Incidents Including:
• SUSPICIOUS PACKAGES
• CHEMICAL/BIOLOGICAL SPILLAGES
• DISCOVERY/ACCIDENTAL DAMAGE OF SUSPECT ASBESTOS MATERIAL
Contact RECEPTION/SECURITY on 020 7848 4664 for assistance
The nearest Accident & Emergency unit is located at St Thomas' Hospital
Reception/Security Desks are located at:
• Ground floor reception Stamford Street Apartments– 020 7848 4664
• Ground floor reception Waterloo Gym – 0207 848 4650
EF-ASU-04-FOOO22 V1.3 June 2021 9
Accidents/Incidents
Accidents/Incidents Reporting:
• Advise KCL local security for support and where
applicable, contact the emergency services as
directed.
• Contact your KCL representative to inform
them of accident/incident.
• All Accidents or incidents, including near
misses must be reported firstly through your
own company’s system. Then through the KCL
project manager or KCL Airsweb found here (no
login required – select Enter Accident/Incident
Tab).
• RIDDOR events should be brought to the
attention of KCL as soon as possible.
EF-ASU-04-FOOO22 V1.3 June 2021 10Fire Alarm Bell Testing
Fire Alarm Tests are carried out every
Wednesday at 14:00
EF-ASU-04-FOOO22 V1.3 June 2021 11Fire and Evacuation
The Fire Alarms on this campus are electronic sounders.
When it sounds:
• Stop work and evacuate if the fire alarm sounds for more than 30 seconds
(or if told to do so) by following the fire exit signs and waiting at the fire
assembly point.
• Foreman/Supervisors have to ensure you have accounted for all personnel.
• Inform the evacuation marshal of this at the fire assembly point (evacuation
marshals will be identifiable by wearing a high visibility vest).
• Once at your fire assembly point, please report to your line manager.
• Do not re-enter the building until you’re told it’s safe by an Evacuation
Marshal or Evacuation Controller.
• Always keep fire escape routes clear.
• Never leave a fire door open.
Please ensure you familiarise yourself with the emergency procedures and fire
assembly points for the building/buildings you may be working in. Fire assembly
points are listed at the entrance of all buildings and on fire notices throughout the
building/buildings you may be working in.
EF-ASU-04-FOOO22 V1.3 June 2021 12Evacuation Assembly Points
Stamford Street Apartments: Assembly point is in the
courtyard
Waterloo Gym: Assembly point is in the courtyard
Please ensure you familiarise yourself with the emergency procedures and fire assembly
points.
Fire assembly points are listed at the entrance and on fire notices throughout the
building.
EF-ASU-04-FOOO22 V1.3 June 2021 13Site Information
Hygiene Measures
• Hand sanitiser is available at the entrance.
• Please wash your hands as soon as possible after you arrive.
• Additional cleaning has been scheduled throughout the day to refresh
bathrooms and to clean high touch point areas e.g. corridor doors.
• Please touch as few items/surfaces as possible and wash your hands
immediately afterwards.
• Please avoid touching your face.
• We expect everyone working to wear a face covering inside our buildings, unless
you are not able to for medical reasons.
EF-ASU-04-FOOO22 V1.3 June 2021 14Sustainability
Pollution:
• Any activities requiring the discharge of water to the drainage system should be identified prior to the commencement of
any work and discussed with the University Project Manager or the Operations Sustainability Manager.
• Any person discovering a spillage that could cause pollution must take immediate action to contain at source, to prevent
the spillage from entering drains. Spillages must not be flushed down drains but cleaned up using appropriate spill kit
materials.
• Such incidents must be reported to the University Project Manager on the same day, explaining appropriate action taken,
and KCL Airsweb found here (no login required – select Enter Accident/Incident Tab).
Waste Storage and Disposal:
• Contractors are responsible for arranging removal of all waste generated from their works by a registered waste carrier,
• in accordance with Duty of Care provisions and must NOT use University waste bins or skips.
• Records including Waste Transfer Notes (or Consignment Notes for hazardous waste) must be kept, and a
monthly report on waste volumes provided to the University Contract/Project Manager on request.
Conservation of Biodiversity:
• All trees, hedges, ponds, streams and other wildlife features should be protected from damage
during construction works.
• No works to trees should be carried out without prior confirmation that it is not covered by a Tree Preservation Order
(TPO),
• The University has an active Biodiversity Action Plan found here; this document can help inform decisions about
habitat enhancements during a development. Additional sustainability policies can be found here
Further advice can be obtained from the Sustainability Team:
• Sustainability Team: sustainability@kcl.ac.uk
• Sustainability: https://internal.kcl.ac.uk/about/ps/estates/Sustainability/index
EF-ASU-04-FOOO22 V1.3 June 2021 15Estates & Facilities Procedures
The following work requires at least 5 days' notice.
• Access to ceiling voids
• Work involving noisy or dusty procedures
• Work requiring isolation of fire detectors
• Working with or altering building fabric
• Installation of Services (including IT)
• Construction Works
Do NOT move or disconnect any security devices without prior notification and approval
of the Estates & Facilities and Security Departments.
• Hand tools and plant must be 110v and PAT tested.
• Trailing leads must be covered in high visibility tape.
• All equipment must be provided by you and may NOT be left in any building.
• In the event of unscheduled work/unforeseen circumstances staff need to be aware of
the conditions of the risk assessment.
No noisy works are to be carried out unless prior authorisation has been
confirmed.
EF-ASU-04-FOOO22 V1.3 June 2021 16Permit to Work
To obtain a Permit to Work you must supply a Method Statement and Risk Assessment to
Estates & Facilities, Giving at least 5 working days prior notice to works commencing.
• You must have completed a contractors site induction within the last 12 months (this document).
• You must have authorisation from Estates & Facilities to start work.
• Permits are issued from the Estates & Facilities Engineering Office.
• On completion of works, you will need to sign out, complete the handback section on your permit, then
return your permit to the Estates & Facilities Engineering Office.
Works requiring Permit to Work include:
• Work in confined spaces
• Work in operational laboratories
• Hot works
• Work on high or low voltage electrical systems
• Mechanical line breaking (pressure)
• Work on fire alarm or emergency lighting systems
• Work on roofs
• Work in an excavation
• Work with asbestos
• Work at height
No such work should commence without authorisation from Estates & Facilities.
EF-ASU-04-FOOO22 V1.3 June 2021 17Permit to Work
No works will be allowed to begin without:
• A Risk Assessment and a Method Statement (RAMS), specific to the task at hand.
• Viewing and discussing the Asbestos Register with the Estates & Facilities Department on site.
• Wearing Personal Protective Equipment (PPE) suitable to the task, or as site rules indicate.
King’s College London has sites that are away from the main campus; you will still need to sign
in and collect your permit at the Estates & Facilities Engineering Office or at the local security
desk on site.
The university CANNOT accommodate storage of materials/tools within the buildings.
• Tools/materials should be stored in work area compounds. These are to be agreed
and assigned (if necessary) in advance.
• Any tools/materials left unattended can be disposed of without notice.
• Discuss any combustible or explosive articles with the Estates & Facilities Department
before they are brought on site.
• Oxy/acetylene is NOT allowed on College premises.
KCL Contractors rules must always be followed
https://www.kcl.ac.uk/aboutkings/orgstructure/ps/estates/contractors
EF-ASU-04-FOOO22 V1.3 June 2021 18Permission to Access
Permission to Access documents are designed for managing contractors carrying out low risk
activities around the university estate.
Tasks that may be covered by Permission to Access document includes:
• Routine Planned Maintenance
• Visual Site Surveys
• Utility Meter Readings etc.
All activities are carried out on a risk-based approach which will determine the level of controls
required.
• To obtain a Permission To Access you must have completed a contractor’s site induction (this
document) within the last 12 months.
• You must have authorisation from Estates & Facilities to start work.
• Permission to Access Documents are issued from the Estates & Facilities Engineering Office.
KCL Contractors rules must always be followed
https://www.kcl.ac.uk/aboutkings/orgstructure/ps/estates/contractors
EF-ASU-04-FOOO22 V1.3 June 2021 19Use of Subcontractors
If your contract with King’s allows the use of subcontractors, the following is required:
• Your managers and/or supervisors must ensure that all subcontracted personnel have
completed a contractor’s site induction (this document) within the last 12 months. Which should
be sent to assurance at assurance-estates@kcl.ac.uk
• All Sub-Contracted personnel must be covered by a valid Permit or Permission To Access
• All risk assessments and method statements must be received from and accepted by main
contractors including a counter signatory or cover letter.
Personnel found working on site without having attended an induction and
not covered by a valid permit will be suspended from site.
EF-ASU-04-FOOO22 V1.3 June 2021 20Staying COVID-19 Secure
All contractors must include a completed Staying COVID-
19 Secure poster and include associated evidence and
arrangements within their RAMS for all activities on King’s
sites.
All construction sites must display a completed Staying
COVID-19 Secure poster at the access point to confirm:
1. Completion of a COVID-19 risk assessment.
2. Implementation of cleaning, handwashing and
hygiene procedures.
3. Encouragement of working from home.
4. Implementation of steps to maintain 2m distance
5. Management of transmission risk.
EF-ASU-04-FOOO22 V1.3 June 2021 21Asbestos
• Due to the age and nature of our buildings many of
them contain asbestos containing materials (ACMs).
• Request a copy of the asbestos register for the area
where you are working.
• Signage may also be present on doorways or panelling
to prohibit access due to asbestos contamination.
Asbestos warning labels are used throughout
the Estate but these must not be relied on as they
can be accidentally removed or covered.
EF-ASU-04-FOOO22 V1.3 June 2021 22Asbestos
In the event of an unplanned disturbance of suspected (ACM) asbestos containing material:
• STOP WORK
• Evacuate all personnel from the immediate area to a
suitable waiting area nearby.(E.g., a suitable place to
minimise/confine potential contamination, where
communication by phone is possible. Avoid populated
areas).
• As you leave, close windows, doors etc. only if this is
possible without causing further disturbance to the
material or delaying evacuation.
• Leave all tools and belongings behind
• Invoke a “stay put” protocol i.e., do not wander from the
waiting area until help arrives, and any decontamination
process is actioned.
• Immediately report to the manager of the works by
phone.
EF-ASU-04-FOOO22 V1.3 June 2021 23Site Safety Rules
If you see this sign anywhere
please do NOT enter the area
You may see these signs throughout the buildings that KCL manage.
There are others so please ensure you familiarise yourself with the health and safety signage
that you may come across.
EF-ASU-04-FOOO22 V1.3 June 2021 24Stamford Street & Waterloo Gym
Key Contacts
Reception
Stamford Street Apartments Tel: 020 7848 4664
Waterloo Gym Tel: 0207 848 4650
Estates & Facilities
Maintenance Team Leader (Asset Maintenance Engineering):
Tel: 0207 848 6884
Senior Maintenance Technician (Asset Maintenance Engineering):
Tel: 0207 848 8469
Emergency Contact Number:
Tel: 020 7848 2222
Ask Team (24/7 coverage):
Tel: 020 7848 3456 (email: ask@kcl.ac.uk)
EF-ASU-04-FOOO22 V1.3 June 2021 25Stamford Street Apartments-Waterloo Gym
Induction Acknowledgement
COMPLETE THIS FORM IN CAPITALS OR IT WILL NOT BE ACCEPTED
Company Name
Sub-Contractors Only – Principal Contractor Name
Signing this document confirms that you have read and understood this induction.
INDUCTION MOBILE
FIRST NAME SURNAME SIGNATURE
DATE NUMBER
A copy of the completed form must be returned to your King’s contact prior to employees attending site, or works may be delayed.
Two Working Days Notice must be allowed for processing (Inductions valid for 12 Months only)
EF-ASU-04-FOOO22 V1.3 June 2021 26For more information please contact: assurance-estates@kcl.ac.uk
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