Data Submission User Manual 2018

Data Submission User Manual 2018

Data Submission User Manual 2018

Business and Intelligence (C and A) Page 1 of 49 Data Submission User Manual 2018

Data Submission User Manual 2018

Business and Intelligence (C and A) Page 2 of 49 Contents Page

Data Submission User Manual 2018

Business and Intelligence (C and A) Page 3 of 49 Contents - Interactive Contents 3 Contact Details 5 Version Log 5 Assessment and Reporting Arrangements Guidance 6 Ensuring the Spring 2018 Release has been applied 6 Importing of the Wizards 6 Automated Import 6 Checking the Wizards have imported correctly 7 Manually Importing the Wizards 7 Early Years Foundation Stage 9 Selecting Pupils 11 Entering Early Years Results 12 Filtering or Ordering by Registration Group 12 Valid Entries 13 Methods of Entering Results 13 Reporting to Parents 14 Previewing the Report 14 Printing the Report 14 Uploading the Report 14 Exporting the Report 14 Creating your Common Transfer File (CTF) to send to Business and Intelligence 45 Directory Details 45 Locating and Zipping 48 Phonics – Year One and Year Two 15 Selecting Pupils – Year 1 17 Results Entry – Year 1 18 Filtering or Ordering by Registration Group 18 Reporting to Parents – Year 1 20 Previewing the Report 20 Printing the Report 20 Uploading the Report 20 Exporting the Report 20 Selecting Pupils – Year 2 21 Results Entry – Year 2 22 Filtering or Ordering by Registration Group 22 Marks not present 23 Filtering by Year 2 check required column 23 Reporting to Parents – Year 2 25 Previewing the Report 25 Printing the Report 25 Uploading the Report 25 Exporting the Report 25 Creating your Common Transfer File (CTF) to send to Business and Intelligence 45 Directory Details 45 Locating and Zipping 48 Contents Page

Data Submission User Manual 2018

Business and Intelligence (C and A) Page 4 of 49 Contents Continued Key Stage One 27 Selecting Pupils 29 Results Entry 30 Filtering or Ordering by Registration Group 31 Valid Entries 32 Methods of Entering Results 32 P Scales Marksheet 33 Valid Entries 33 Reporting to Parents 34 Preview the Report 34 Printing the Report 34 Uploading the Report 34 Exporting the Report 34 Creating your Common Transfer File (CTF) to send to Business and Intelligence 45 Directory Details 45 Locating and Zipping 48 Key Stage Two 35 Selecting Pupils 37 Results Entry 38 Filtering or Ordering by Registration Group 39 Valid Entries 40 Methods of Entering Results 40 P Scales Marksheet 41 Valid Entries 41 Reporting to Parents 43 Preview the Report 43 Printing the Report 43 Uploading the Report 43 Exporting the Report 43 Creating your Common Transfer File (CTF) to send to Business and Intelligence 45 Directory Details 45 Locating and Zipping 48 Zipping a File 48 Contents Page

Data Submission User Manual 2018

Business and Intelligence (C and A) Page 5 of 49 Contact Details If you have any problems with the submission of this return, please do not hesitate to contact: EIS Helpdesk 0300 065 8888 EIS Helpdesk email support@eisit.uk CAPITA Helpdesk 01234 832020 Or any member of the Business and Intelligence Team on the following telephone numbers: 01634 338180 01634 337088 01634 337086 Alternatively please email maninfo@medway.gov.uk Version Log Version Number Version Date Created / Amended / Updated By Amendments / Updates 1.0 27/04/18 Nicola Davies Guidance Notes Update Contents Page

Business and Intelligence (C and A) Page 6 of 49 Assessment and Reporting Arrangements Guidance The guidance can be found on the gov.uk website by using the link below https://www.gov.uk/government/collections/statutory-guidance-schools#assess ment Ensuring the Spring 2018 Release has been applied Please note that you need to have at least version 7.180 (Spring 2018 SIMS Upgrade) to run this return. To check which version you are currently on, open SIMS and on the menu bar select Help / About SIMS.net. If you do not have the correct version, your SIMS will need to be upgraded before you start this return. If you have any problems please contact EIS 0300 065 8888 or by emailing eis.support@kent.gov.uk Importing of the Wizards The wizards are year specific and need to be imported each year. You will need to import 5 different wizards;  EYFS Profile Wizard 2018  Year 1 Phonics Screening Wizard 2018  Year 2 Phonics Screening Wizard 2018  Key Stage 1 Wizard England 2018  Key Stage 2 Wizard England 2018 Automated Import Select Focus | Assessment | Marksheet Entry Selecting all three check boxes may take SIMS some time to process so at a minimum please make sure that AMPARK Resources is ticked and select Yes. SIMS will then process your request and ensure the 2018 Wizards and Templates are readily available. Once complete an Activity Log is displayed.

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Business and Intelligence (C and A) Page 7 of 49 Checking the Wizards have imported correctly Select Tools | Performance | Assessment | Wizard Manager. The screen below should now be displayed. As you can see the 2018 Wizards have now been imported. Manually Importing the Wizards If the previous step Automated Import was unsuccessful you will need to import each Key Stage Wizard manually. To do this please Select Routines | Data in | Assessment | Import Click the field browser button Located C:\Program Files\SIMS\SIMS.net\AMPA\ Double-click England Primary (and Middle Deemed Primary) Contents Page

Business and Intelligence (C and A) Page 8 of 49 Select Assessment Manager and then Open. Highlight EYFS Profile Wizard 2018 and select Open. Please make sure the Overwrite with Default Values boxed is ticked, select Finish and Yes to process the import. An Activity log will then display once the process is complete. You will need to repeat this process to import each Key Stage Wizard 2018. Contents Page

Business and Intelligence (C and A) Page 9 of 49 Early Year Foundation Stage Contents Page

Business and Intelligence (C and A) Page 10 of 49 Contents Page

Business and Intelligence (C and A) Page 11 of 49 Early Years Foundation Stage Final deadline to return data to LA: 29 June 2018 Selecting Pupils Select Tools | Performance | Assessment | Wizard Manager Select EYFS Profile Wizard 2018 then Next. The Select Group Screen will now appear. You will need to click on the browser button to select the relevant criteria for reporting. To complete this statutory return we will be using the Year Group criteria (this will include all reception pupils by date of birth). If for any reason you have pupils you wish to report that are not taught in reception you will need to select National Curriculum Year and select Curriculum Year R. Click Apply then Next.

Click on the + symbol next to Year Group and select Year R then select Apply and Next. Two marksheet should now be displayed EYFS Profile 2018 and EYFS Profile Good Level of Development 2018. EYFS Profile 2018 marksheet is where your results will need to be entered. Contents Page

Business and Intelligence (C and A) Page 12 of 49 Entering Early Years Results To start entering your marks into the marksheet there are two methods of entry  Double-clicking the marksheet OR  Clicking on the edit marksheet button The pupils you selected within the Group Selector section will now be displayed along with the seventeen assessments that need to be entered. To ensure you’re working with the correct pupils please change the Group Membership date to 25 May 2018 and refresh the data. Filtering or Ordering by Registration Group Many schools have more than one Registration Group to report for so entering data by class may be an easier / preferred option. To do this right click on the Students heading and Select Additional Student Columns. Below are all the additional columns you can choose from. For the purpose of this section I will select Registration Group and select OK.

You will now see the additional column Reg Group has been added next to the student’s name. You can then use the filter symbol in the top right corner to select the class you wish to start entering data for or click on the Reg Group heading itself to sort into class order. Contents Page

Business and Intelligence (C and A) Page 13 of 49 Valid Entries When adding data to the marksheet there a four valid entries  A - Unable to access or exempt  1 – Emerging  2 – Expected  3 – Exceeding Methods of Entering Results There are three ways in which you can enter pupils results 1) Typing the grade into the relevant cell for each pupil then pressing the tab button to move to the next cell. 2) Find the selected pupil right click in the required cell and click on Select Grade for Cell. Double-click on the grade, the cell will then populate with the chosen grade and move to the cell below. There is also the option of Skip to move on to the next pupil in the list, should you not be sure of a pupil’s result. Click Close to close the dialog box and return to the marksheet.

3) If you know the majority of your pupils have the same grade for a particular assessment you can flood fill the cell with the specific grade. To do this right click on the column heading and click on the Select Grade for Column. You can then update the pupils whose grade differs individually. Please do not try to enter any results within the columns that contains in the top right corner. Once you click the Save or Calculate button this data will populate automatically. Once you have clicked Calculate and then the Save button, the Data Check column should fill with OK as shown above. If like the screen below you have a pink cell containing the text Missing Entry you will need to look back over the data you have just entered to find the blank cell(s).

Click the Save and Close button. Although the next section of the Wizard is called Results for export we will not be using this to return your data, we will be creating a Common Transfer File (CTF). Contents Page

Business and Intelligence (C and A) Page 14 of 49 Reporting to Parents If you are still within the Wizard Click Next and skip to the next paragraph, if you have closed the Wizard select Tools | Performance | Assessment | Wizard Manager Select EYFS Profile Wizard 2018 and click Next. Click Next to the Select Group section. Once the marksheet are displayed click Next. The group membership date will default to the current date and therefore will need to change to include pupils that may have left/joined your school during this time, then click Refresh.

The following three reports can be produced once all data has been completed;  EYFS Profile National Report 2018  EYFS Profile Pupil Report 2018  EYFS Profile School Report 2018 Previewing the Report Once you have selected the report you wish to preview from the Individual Report Format please make sure that only one pupil from the Students section is selected before pushing the preview button (shown above) you may find this to be a lengthily process. Printing the Report Once you have selected the report you wish to preview from the Individual Report Format please make sure that only the required pupils are selected from the Students section. If you require all pupils to have a printed copy of their report you will need to check the box next to each pupil name. Click the Print button (shown above).

Uploading the Reports Clicking the Generate button (shown above) will send a copy of the report to the linked documents area in the students’ record. Exporting the Reports You can also export a copy of the report to save in a secure location for example a staff drive. Click Next and then Finish. You will then receive a screen saying “Results have not been exported. Do you wish to close the wizard?” please select Yes. Creating your Early Years Common Transfer File to send to Business & Intelligence Please go to page 45 for details on how to completed the Common Transfer File (CTF) to send to Business and Intelligence Contents Page

Business and Intelligence (C and A) Page 15 of 49 Phonics Year One & Year Two Contents Page

Business and Intelligence (C and A) Page 16 of 49 Contents Page

Business and Intelligence (C and A) Page 17 of 49 Phonics Final deadline to return data to LA: 22th June 2018 Hopefully, when importing the EYFS Profile Wizard 2018 you will have imported the Year 1 Phonics Screening Wizard 2018 and Year 2 Phonics Screening Wizard 2018. If not please go back to Importing of the Wizards and complete this process. Selecting Pupils Year 1 Phonics Select Tools | Performance | Assessment | Wizard Manager Select Year 1 Phonics Screening Wizard 2018 and select Next The Select Group Screen will now appear, you will need to click on the browser button to select the relevant criteria for reporting.

To complete this statutory return we will be using the Year Group criteria (this will include all Year 1 pupils by date of birth). If for any reason you have pupils you wish to report that are not taught in year 1 you will need to select National Curriculum Year and select Curriculum Year 1. Click Apply then Next. One marksheet should now be displayed, Phonics Screening Year 1 2018. This marksheet is where your results will need to be entered. Contents Page

Business and Intelligence (C and A) Page 18 of 49 Results Entry To start entering your marks into the marksheet there are two methods of entry  Double-clicking the marksheet OR  Clicking on the edit marksheet button The pupils you selected within the Group Selector section will now be displayed along with the one assessment that needs to be entered. To ensure you’re working with the correct pupils please change the date to 26th May 2018 and refresh the data. Filtering or Ordering by Registration Group Many schools have more than one Registration Group to report for so entering data by class may be an easier / preferred option. To do this right click on the Students heading and Select Additional Student Columns. Below are all the additional columns you can choose from. For the purpose of this section I will select Registration Group and select OK.

You will now see the additional column Reg Group has been added next to the student’s name. You can then use the filter symbol in the top right corner to select the class you wish to start entering data for or click on the Reg Group heading itself to sort into class order. Contents Page

Business and Intelligence (C and A) Page 19 of 49 Entering Year 1 Phonics The administering of phonics Screening Checks begins the week of 11th June 2018 so if any pupils left before that week, or have arrived since then; you should change the Group Membership Date to include these and click on the Refresh button. Information provided on the GOV.UK website states the threshold mark will be published on 25 June 2018 therefore the threshold mark is not needed for you to submit your return to the LA. Please enter the phonics mark as appropriate (0-40). Click Calculate, Save then Close. Once the threshold mark has been released (25 June 2018) please reopen the marksheet and right-click on the Threshold Score Phonics Check Year 1 column heading and Select Grade for Column. Select the applicable mark and this will flood fill the column. Click the Calculate and Save which will populate Grade for Phonics Check Year 1. Although the next section of the Wizard is called Results for export we will not be using this to return your data, we will be creating a Common Transfer File (CTF).

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Business and Intelligence (C and A) Page 20 of 49 Reporting to Parents - Year 1 Phonics If you are still within the Wizard Click Next, if you have closed the Wizard select Tools | Performance | Assessment | Wizard Manager Select Year 1 Phonics Screening Wizard 2018 and click Next. Click Next to the Select Group Section. Once the marksheet are displayed click Next. Select Phonics Screening Year 1 2018. The group membership date will default to the current date and therefore will need to change to include pupils that may have left/joined your school during this time.

The following three reports can be produced once all data has been completed  KS1 Y1 Phonics Student Eng 2018  KS1 Y1 Phonics Comparative Eng 2018 Previewing the Report Once you have selected the report you wish to preview from the Individual Report Format please make sure that only one pupil from the Students section is selected before pushing the preview button (shown above) you may find this to be a lengthily process. Printing the Report Once you have selected the report you wish to preview, from the Individual Report Format please make sure that only the required pupils are selected from the Students section. If you require all pupils to have a printed copy of their report you will need to check the box next to each pupil name. Click the Print button (shown above).

Uploading the Reports Clicking the Generate button (shown above) will send a copy of the report to the linked documents area in the students’ record. Exporting the Reports You can also export a copy of the report to save in a secure location for example a staff drive. Click Next and then Finish. You will then receive a screen saying “Results have not been exported. Do you wish to close the wizard?” please select Yes. If you do not have any Year 2 pupils retaking Phonics please skip to Creating the CTF. Contents Page

Business and Intelligence (C and A) Page 21 of 49 Year 2 Phonics Pupils who did not reach the expected standard for phonic decoding at the end of Year 1 are required to retake the screening check in Year 2. Selecting Pupils Select Tools | Performance | Assessment | Wizard Manager Select Year 2 Phonics Screening Wizard 2018 and select Next The Select Group Screen will now appear, you will need to click on the browser button to select the relevant criteria for reporting. One marksheet should now be displayed, Phonics Screening Year 2 2018. This marksheet is where your results will need to be entered.

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Business and Intelligence (C and A) Page 22 of 49 Results Entry To start entering your marks into the marksheet there are two methods of entry  Double-clicking the marksheet OR  Clicking on the edit marksheet button The pupils you selected within the Group Selector section will now be displayed along with the one assessment that needs to be entered. Also present within this screen should be the column Mark from Phonics Check Year 1 and Grade from Phonics Check Year 1. If the Mark from Phonics Check Year 1 and Grade from Phonics Check Year 1 are blank people follow the steps below within Marks not present section. If the marks are present skip the below step and move to Filtering by Year 2 check required column.

Filtering or Ordering by Registration Group Many schools have more than one Registration Group to report for so entering data by class may be an easier / preferred option. To do this right click on the Students heading and Select Additional Student Columns. Below are all the additional columns you can choose from. For the purpose of this section I will select Registration Group and select OK. You will now see the additional column Reg Group has been added next to the student’s name. You can then use the filter symbol in the top right corner to select the class you wish to start entering data for or click on the Reg Group heading itself to sort into class order.

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Business and Intelligence (C and A) Page 23 of 49 Marks not present Follow the path Tools | Performance | Assessment | Wizard Manager Change the Filter to All and select Year 1 Phonics Screening Wizard 2017 and Next. Filtering by Year 2 check required column The administering of phonics Screening Checks begins the week of 11th June 2018 so if any pupils left before that week, or have arrived since then; you should change the Group Membership Date to include these and click on the Refresh button. If the results are present in the Mark and Grade columns click on Calculate and Save. All pupils with a score of less than 2017 threshold mark (32) will have Yes present in the Year 2 check required? column.

Click on Year 2 Check Required? Column filter and tick the check box next to Yes. As shown below only the pupils requiring the phonics screening recheck will show. Contents Page

Business and Intelligence (C and A) Page 24 of 49 Entering Year 2 Phonics Information provided on the GOV.UK website states the threshold mark will be published on 25 June 2018 therefore the threshold mark is not needed for you to submit your return to the LA. Please enter the phonics mark as appropriate (0-40). Click Calculate, Save then Close. Once the threshold mark has been released (25 June 2018) please reopen the marksheet and right-click on the Threshold Score Phonics Check Year 2 column heading and Select Grade for Column. Select the applicable mark and this will flood fill the column. Click the Calculate and Save which will populate Grade for Phonics Check Year 2. Although the next section of the Wizard is called Results for export we will not be using this to return your data, we will be creating a Common Transfer File (CTF).

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Business and Intelligence (C and A) Page 25 of 49 Reporting to Parents - Year 2 Phonics If you are still within the Wizard Click Next, if you have closed the Wizard select Tools | Performance | Assessment | Wizard Manager Select Year 2 Phonics Screening Wizard 2018 and click Next. Click Next to the Select Group Section. Once the marksheet are displayed click Next. Select Phonics Screening Year 2 2018. The group membership date will default to the current date and therefore will need to change to include pupils that may have left/joined your school during this time.

The following three reports can be produced once all data has been completed  KS1 Y2 Phonics Student Eng 2018  KS1 Y2 Phonics Comparative Eng 2018 Previewing the Report Once you have selected the report you wish to preview from the Individual Report Format please make sure that only one pupil from the Students section is selected before pushing the preview button (shown above) you may find this to be a lengthily process. Printing the Report Once you have selected the report you wish to preview, from the Individual Report Format please make sure that only the required pupils are selected from the Students section. If you require all pupils to have a printed copy of their report you will need to check the box next to each pupil name. Click the Print button (shown above).

Uploading the Reports Clicking the Generate button (shown above) will send a copy of the report to the linked documents area in the students’ record. Exporting the Reports You can also export a copy of the report to save in a secure location for example a staff drive. Click Next and then Finish. You will then receive a screen saying “Results have not been exported. Do you wish to close the wizard?” please select Yes. Creating your Phonics Common Transfer File to send to Business & Intelligence Please go to page 45 for details on how to completed the Common Transfer File (CTF) to send to Business and Intelligence Contents Page

Business and Intelligence (C and A) Page 26 of 49 Contents Page

Business and Intelligence (C and A) Page 27 of 49 Key Stage One Contents Page

Business and Intelligence (C and A) Page 28 of 49 Contents Page

Business and Intelligence (C and A) Page 29 of 49 Key Stage One Final deadline to return data to LA: 28 June 2018 Hopefully, when importing the EYFS Profile Wizard 2018 you will have imported the Key Stage 1 Wizard England 2018. If not please go back to Importing of the Wizards section and complete this process. Selecting Pupils Select Tools | Performance | Assessment | Wizard Manager Select Key Stage 1 Wizard England 2018 then Next. The Select Group Screen will now appear. You will need to click on the browser button to select the relevant criteria for reporting.

To complete this statutory return we will be using the Year Group criteria (this will include all Year 2 on pupils by date of birth). If for any reason you have pupils you wish to report that are not taught in year 2 you will need to select National Curriculum Year and select Curriculum Year 2. Click on the + symbol next to Year Group and select Year 2 then select Apply and Next. Contents Page

Business and Intelligence (C and A) Page 30 of 49 For the purpose of the Key Stage One statutory collection we will be using the following two marksheets KS1 A. Teacher Assessment 2018 KS1 B. P Scale Data Entry 2018 (KS1 B. P Scale Data Entry 2018 for applicable pupils – those assessed who have not met the expected standard of the Pre Key Stage (BLW) in Reading, Writing or Maths or for those who have not met the expected standard (HNM) in Science). KS1 C. Tests Outcomes 2018 is an optional marksheet which can be used to support the Teacher Assessment by entering the results of the reformed curriculum tests.

Results Entry To start entering your marks into the marksheet there are two methods of entry  Double-clicking the marksheet OR  Clicking on the edit marksheet button The pupils you selected within the Group Selector section will now be displayed along with the four assessments that need to be entered. To ensure you’re working with the correct pupils please change the date to 25 May 2018 and refresh the data. Contents Page

Business and Intelligence (C and A) Page 31 of 49 Filtering or Ordering by Registration Group Many schools have more than one Registration Group to report for so entering data by class may be an easier / preferred option. To do this right click on the Students heading and Select Additional Student Columns. Below are all the additional columns you can choose from. For the purpose of this section I will select Registration Group and select OK. You will now see the additional column Reg Group has been added next to the student’s name. You can then use the filter symbol in the top right corner to select the class you wish to start entering data for or click on the Reg Group heading itself to sort into class order.

Entering Key Stage One Teacher Assessment To ensure you are working with the correct pupils please change the Group Membership date to 25 May 2018 and click on Refresh. Contents Page

Business and Intelligence (C and A) Page 32 of 49 Valid Entries Please note each data entry column will not allow you to enter an invalid entry. Please see below for valid entries Reading, Writing, Mathematics Science Methods of Entering Results There are three ways in which you can enter pupil’s results 1) Typing the grade into the relevant cell for each pupil then pressing the tab button to move to the next cell 2) Find the selected pupil right click in the required cell and click on Select Grade for Cell. Double-click on the grade, the cell will then populate with the chosen grade and move to the cell below. There is also the option of Skip to move on to the next pupil in the list, should you not be sure of a pupil’s result. Click Close to close the dialog box and return to the marksheet.

3) If you know the majority of your pupils have the same grade for a particular assessment you can flood fill the cell with the specific grade. To do this right click on the column heading and click on the Select Grade for Column. You can then update the pupils who grade differs manually. Please do not try to enter any results within the columns that contains in the top right corner, once you click the Save or Calculate button this data will populate automatically. Once you have clicked the Save or Calculate and then Save buttons the Data Check column should fill with OK as shown above if like the screen below you have a pink cell containing the text Missing Entry you will need to look back over the data you have just entered to find the blank cell.

Click the Save and Close button. Grade Description A Absent D Disapplied BLW Below the standard of the pre-key stage PKF Foundations for the expected standard WTS Working towards the expected standard EXS Working at the expected standard GDS Working in greater depth at the expected standard Grade Description A Absent D Disapplied HNM Has not met the standard EXS Working at the expected standard Contents Page

Business and Intelligence (C and A) Page 33 of 49 P Scales Marksheet Valid Entries All pupils working below the standard of the Pre Key Stage (BLW) in Reading, Writing or Maths or for those who have not met the expected standard (HNM) in Science will need to have a grade entered into KS1 B. P Scale Data Entry 2018 marksheet. If a pupil is at Level P1i to P3ii overall in English, then reading and writing P Scales are not appropriate. Please enter P1i to P3ii in the P Scale: English column. If a pupil is at Level P4-P8 overall in English, then you need to enter P Scales for reading and/or writing where appropriate (the pupil may not be BLW in both subject strands). An overall English P Scale is not required. If a pupil is at Level P1i to P3ii overall in Maths, then reading and writing P Scales are not appropriate. Please enter P1i to P3ii in the P Scale: Maths column.

If a pupil is at Level P4-P8 overall in Maths, then you need to enter P Scales for reading and/or writing where appropriate (the pupil may not be BLW in both subject strands). An overall Maths P Scale is not required. Once the P Scale has been entered into the relevant column please click the Calculate and Save button. Pupils with missing P Scales will show as Failed! (Valid entries for the cell can be found on the previous page). This will need to be corrected before you can progress to sending the completed file to Business and Intelligence. Click the Save and Close button.

Although the next section of the Wizard is called Results for export we will not be using this to return your data, we will be creating a Common Transfer File (CTF). P Scale Subject Valid Entries English P1i , P1ii , P2i , P2ii , P3i , P3ii , NOT SEN Reading P4 , P5 , P6 , P7 , P8 , NOT SEN Writing P4 , P5 , P6 , P7 , P8 , NOT SEN Speaking P4 , P5 , P6 , P7 , P8 , NOT SEN Listening P4 , P5 , P6 , P7 , P8 , NOT SEN Mathematics P1i , P1ii , P2i , P2ii , P3i , P3ii , NOT SEN Number P4 , P5 , P6 , P7 , P8 , NOT SEN Using and Applying Maths P4 , P5 , P6 , P7 , P8 , NOT SEN Shape, Space & Measure P4 , P5 , P6 , P7 , P8 , NOT SEN Science P1i , P1ii , P2i , P2ii , P3i , P3ii , NOT SEN Contents Page

Business and Intelligence (C and A) Page 34 of 49 Reporting to Parents If you are still within the Wizard Click Next and skip to the next paragraph, if you have closed the Wizard select Tools | Performance | Assessment | Wizard Manager Select Key Stage 1 Wizard 2018 and click Next. Click Next to the Group Selection. Once the marksheet are displayed click Next. Select KS1 P1 Student England 2018. The group membership date will default to the current date and therefore will need to change to include pupils that may have left/joined your school during this time.

The following report can be produced once all data has been completed;  KS1 P1 Student England 2018 Previewing the Report Once you have selected the report you wish to preview from the Individual Report Format please make sure that only one pupil from the Students section is selected before pushing the preview button (shown above). Printing the Report Once you have selected the report you wish to preview from the Individual Report Format please make sure that only the required pupils are selected from the Students section. If you require all pupils to have a printed copy of their report you will need to check the box next to each pupil name. Click the Print button (shown above).

Uploading the Reports Clicking the Generate button (shown above) will send a copy of the report to the linked documents area in the students’ record. Exporting the Reports You can also export a copy of the report to save in a secure location for example a staff drive. Click Next and then Finish. You will then receive a screen saying “Results have not been exported. Do you wish to close the wizard?” please select Yes. Creating your Key Stage One Common Transfer File to send to Business & Intelligence Please go to page 45 for details on how to completed the Common Transfer File (CTF) to send to Business and Intelligence Contents Page

Business and Intelligence (C and A) Page 35 of 49 Key Stage Two Contents Page

Business and Intelligence (C and A) Page 36 of 49 Contents Page

Business and Intelligence (C and A) Page 37 of 49 Key Stage Two Final deadline to return data to National Assessment Agency (NAA): 28 June 2018 * Data submitted late will not be used in the DfE performance tables checking exercise.* Hopefully, when importing the EYFS Profile Wizard 2018 you will have imported the Key Stage 2 Wizard England 2018. If not please go back to Importing of the Wizards section and complete this process. Selecting Pupils Select Tools | Performance | Assessment | Wizard Manager Select Key Stage 2 Wizard England 2018 then Next. The Select Group Screen will now appear. You will need to click on the browser button to select the relevant criteria for reporting.

To complete this statutory return we will be using the Year Group criteria (this will include all Year 6 pupils by date of birth). If for any reason you have pupils you wish to report that are not taught in Key Stage Two you will need to select National Curriculum Year and select Curriculum Year 6. Click on the + symbol next to Year Group and select Year 6 then select Apply and Next. Contents Page

Business and Intelligence (C and A) Page 38 of 49 For the purpose of the Key Stage Two statutory collection we will be using the following two marksheets KS2 A. Teacher Assessment 2018 KS2 B. P Scale Data Entry 2018 (KS2 B. P Scale Data Entry 2018 for applicable pupils – those assessed who have not met the expected standard of the Pre Key Stage (BLW) in Reading, Writing or Maths or for those who have not met the expected standard (HNM) in Science). KS2 C. Tests Outcomes 2018 is an optional marksheet which can be used to support the Teacher Assessment by entering the results of the reformed curriculum tests.

Results Entry To start entering your marks into the marksheet there are two methods of entry  Double-clicking the marksheet OR  Clicking on the edit marksheet button The pupils you selected within the Selecting Pupils section will now be displayed along with the four assessments that need to be entered. Contents Page

Business and Intelligence (C and A) Page 39 of 49 Filtering or Ordering by Registration Group Many schools have more than one Registration Group to report for so entering data by class may be an easier / preferred option. To do this right click on the Students heading and Select Additional Student Columns. Below are all the additional columns you can choose from. For the purpose of this section I will select Registration Group and select OK. You will now see the additional column Reg Group has been added next to the student’s name. You can then use the filter symbol in the top right corner to select the class you wish to start entering data for or click on the Reg Group heading itself to sort into class order.

Entering Key Stage Two Teacher Assessment To ensure you’re working with the correct pupils please change the date and refresh the data. Contents Page

Business and Intelligence (C and A) Page 40 of 49 Valid Entries Please note each data entry column will not allow you to enter an invalid entry. Please see below for valid entries Reading & Maths Science Writing Methods of Entering Results There are three ways in which you can enter pupils results 1) Typing the grade into the relevant cell for each pupil then pressing the tab button to move to the next cell. 2) Find the selected pupil right click in the required cell and click on Select Grade for Cell. Double-click on the grade, the cell will then populate with the chosen grade and move to the cell below. There is also the option of Skip to move on to the next pupil in the list, should you not be sure of a pupil’s result. Click Close to close the dialog box and return to the marksheet.

3) If you know the majority of your pupils have the same grade for a particular assessment you can flood fill the cell with the specific grade. To do this right click on the column heading and click on the Select Grade for Column. You can then update the pupils who grade differs individually. Grade Description A Absent D Disapplied L Left F Pupil will take the test in the future P Pupil has taken the test in the past HNM Has not met the standard EXS Working at the expected standard Grade Description A Absent D Disapplied L Left F Pupil will take the test in the future P Pupil has taken the test in the past BLW Below the standard of the pre-key stage PKF Foundations for the expected standard PKE Early development of the expected standard PKG Growing development of the expected standard HNM Has not met the standard EXS Working at the expected standard Grade Description A Absent D Disapplied L Left F Pupil will take the test in the future P Pupil has taken the test in the past BLW Below the standard of the pre-key stage PKF Foundations for the expected standard PKE Early development of the expected standard PKG Growing development of the expected standard WTS Working towards the expected standard EXS Working at the expected standard GDS Working at greater depth at the expected standard Contents Page

Business and Intelligence (C and A) Page 41 of 49 Please do not try to enter any results within the columns that contains in the top right corner, once you click the Save or Calculate button this data will populate automatically. Once you have clicked the Save or Calculate and then Save buttons the Data Check column should fill with OK as shown above if like the screen below you have a yellow cell containing the text Fail! you will need to look back over the data you have just entered to find the blank cell.

Click the Save and Close button. P Scales Marksheet Valid Entries To ensure you are working with the correct pupils please change the Group Membership date to and click on Refresh All pupils working below the standard of the Pre Key Stage (BLW) in Reading, Writing or Maths or for those who have not met the expected standard (HNM) in Science, will need to have a grade entered into KS2 B. P Scale Data Entry 2018 marksheet (as shown below). Once all P Scales are completed click the Calculate and Save. P Scale Subject Valid Entries English P1i , P1ii , P2i , P2ii , P3i , P3ii , NOT SEN Reading P4 , P5 , P6 , P7 , P8 , NOT SEN Writing P4 , P5 , P6 , P7 , P8 , NOT SEN Speaking P4 , P5 , P6 , P7 , P8 , NOT SEN Listening P4 , P5 , P6 , P7 , P8 , NOT SEN Mathematics P1i , P1ii , P2i , P2ii , P3i , P3ii , NOT SEN Number P4 , P5 , P6 , P7 , P8 , NOT SEN Using and Applying Maths P4 , P5 , P6 , P7 , P8 , NOT SEN Shape, Space & Measure P4 , P5 , P6 , P7 , P8 , NOT SEN Science P1i , P1ii , P2i , P2ii , P3i , P3ii , P4 , P5 , P6 , P7 , P8 , NOT SEN Contents Page

Business and Intelligence (C and A) Page 42 of 49 If a pupil is at Level P1i to P3ii overall in English, then reading and writing P Scales are not appropriate. Please enter P1i to P3ii in the P Scale: English column. If a pupil is at Level P4-P8 overall in English, then you need to enter P Scales for reading and/or writing where appropriate (the pupil may not be BLW in both subject strands). An overall English P Scale is not required. If a pupil is at Level P1i to P3ii overall in Maths, then reading and writing P Scales are not appropriate. Please enter P1i to P3ii in the P Scale: Maths column.

If a pupil is at Level P4-P8 overall in Maths, then you need to enter P Scales for reading and/or writing where appropriate (the pupil may not be BLW in both subject strands). An overall Maths P Scale is not required. Please note P Scale parameters for an assessment cannot be present for both overall subject and for subject component, unless all parameters are recorded as NOTSEN. If Reading is BLW then English or Reading P Scale should be entered. Speaking and Listening are optional. If Writing is BLW then English or Writing P Scale should be entered. Speaking and Listening are optional. Reading and Writing must both be set to BLW if overall English P Scale is to be used. Contents Page

Business and Intelligence (C and A) Page 43 of 49 Reporting to Parents If you are still within the Wizard Click Next, if you have closed the Wizard select Tools | Performance | Assessment | Wizard Manager Select Key Stage 2 Wizard 2018 and click Next. Click Next to the Group Selection. Once the marksheet are displayed click Next. Select KS2 P1 Student England 2018. The To and the From date will default to the current date and therefore will need to change to include pupils that may have left/joined your school during this time.

The following report can be produced once all data has been completed  KS2 P1 Student England 2018  Click the Save and Close button. Although the next section of the Wizard is called Results for export we will not be using this to return your data, we will be creating a Common Transfer File (CTF). Previewing the Report Once you have selected the report you wish to preview from the Individual Report Format please make sure that only one pupil from the Students section is selected before pushing the preview button (shown above) you may find this to be a lengthily process.

Printing the Report Once you have selected the report you wish to preview from the Individual Report Format please make sure that only the required pupils are selected from the Students section. If you require all pupils to have a printed copy of their report you will need to check the box next to each pupil name. Click the Print button (shown above). Uploading the Reports Clicking the Generate button (shown above) will send a copy of the report to the linked documents area in the students’ record.

Exporting the Reports You can also export a copy of the report to save in a secure location for example a staff drive. Click Next and then Finish. You will then receive a screen saying “Results have not been exported. Do you wish to close the wizard?” please select Yes. Creating your Key Stage Two Common Transfer File to send to Business & Intelligence Please go to page 45 for details on how to completed the Common Transfer File (CTF) to send to Business and Intelligence. Contents Page

Business and Intelligence (C and A) Page 44 of 49 Contents Page

Business and Intelligence (C and A) Page 45 of 49 Creating your Common Transfer File to send to Business & Intelligence Directory Details To find your directory details Click on Tools | Setups | CTF and the following screen will appear Your directory details may be different – please make a note of the following file paths as you will need to locate these later on in the process CTF import directory _ _ CTF export directory _ _ If the boxes are blank, you will need to set up the directories. For this process please contact EIS by clicking on the following link EIS.

Creating a Common Transfer File (CTF) The steps listed below will need to be completed for each key stage resulting in at least one CTF for - Early Years Foundation Stage (FSP) - deadline 29 June 2018 - Phonics - potential of 2 files - Yr1 and Yr2 (PHO) - deadline 22 June 2018 - Key Stage One (KS1) - deadline 28 June 2018 - Key Stage Two (KS2) - deadline 28 June 2018 - submit to the NCA tools website Completing a CTF for Key Stage One has been used as the below example. Contents Page

Business and Intelligence (C and A) Page 46 of 49 Select Routines | Data Out | CTF | Export CTF Select KS1 excluding Tests and Tasks To ensure you are working with the correct pupils please change the Group Membership date to 25 May 2018 and click on Refresh Click on the drop down arrow to the right of Year Grp and select 2 (as shown below). If you have pupils that are taught out of year group and need to report for please use Year Taught as opposed to Year Grp. If you have pupils leave your schools that you still need to report, please change the View to Current students and Leavers this year, or if neither of the previous scenarios apply to your school leave View as Current Students. Make sure Include students already exported is ticked and select Refresh Students.

If you select Year Grp choose Custom option and use the following criteria. Please note when using a custom filter the data has to match exactly what’s recorded within your system therefore when selecting (2) often a space can be found after the first bracket and before 2 itself (please see below). Contents Page

Business and Intelligence (C and A) Page 47 of 49 A Destination LA/Other will now need to be completed for all pupils that you’re reporting for. To do this right click in the first blank cell under the Destination LA/Other column and click Select All. Once the down arrow appears scroll and click on Medway. Please note if you are completing a CTF for Key Stage 2 instead of selecting Medway select National Assessment Agency under the Destination LA/Other column. All relevant pupils should now be highlighted. To do check this click on the Destination LA/Other heading this will sort the column and any pupils missing a destination will either be at the top or the bottom of the page. You will now need to click the Export CTF button and Yes.

Once the file has finished exporting the following screen will appear. Please make sure the file name includes KS1 Please make a note of each file name as this will be the file you will need to send to Business and Intelligence. Common Transfer File (CTF) - FSP _ _ Common Transfer File (CTF) - PHO Yr1 _ _ Common Transfer File (CTF - PHO Yr2 _ _ Common Transfer File (CTF) - KS1 _ _ Common Transfer File (CTF) - KS2 _ _ An Exception Log will then appear. This will show the number of pupils exported within the file which should be the number of pupils for whom you have recorded assessments.

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Business and Intelligence (C and A) Page 48 of 49 Locating and Zipping a file You will now need to refer back to your Directory Details section to locate your saved file. Once you have located your file. The zipping process to send the file to B and I can be found here. Uploading your file to NCA Tools Web Site Open Internet Explorer and go to https://ncatools.education.gov.uk/. If you experience any problems uploading Teacher Assessments or downloading results from the NCA Tools website please email assessments@education.gov.uk or contact the national curriculum assessments helpline on 0300 303 3013. Adding your completed data files to a password protected zip file.

For the purpose of this section I will choose to send all data files in one zip file. You do not have to wait until all Key Stages are complete before sending the data to Business and Intelligence. Please locate your files based on the saved name / locations earlier in the document. Click on the first data submission for example 8232999_FSP_887LLLL_001.xml and hold down the Ctrl button. Select the next two data submissions for example 8232999_PHO_887LLLL_003.xml and 8232999_KS1_887LLLL_002.xml. Contents Page

Business and Intelligence (C and A) Page 49 of 49 Let go of the Ctrl button and right click on one of the highlighted data submission. This will display a screen similar to the one shown below. Click on 7-Zip | Add to archive. The following screen with then be shown You will need to give the file a suitable name. For example Your school name and Which key stage the file is relating to Give your file a suitable password and click ok. As you can see I now have a 7z file stating my school name (Test School) and my key stage (All - FSP, PHO, KS1). Please attach the 7z file to an email and send it to Business and Intelligence using the following email address maninfo@medway.gov.uk. Key Stage 2 must be uploaded to NCA Tools and not sent to Business and Intelligence. Please send the password in a separate email to the same address or by phone using the contact details. Contents Page