ELECTORAL COMMISSION (EC) - MEDIUM TERM EXPENDITURE FRAMEWORK (MTEF) FOR 2014-2016 PROGRAMME BASED BUDGET ESTIMATES FOR 2014

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ELECTORAL COMMISSION (EC) - MEDIUM TERM EXPENDITURE FRAMEWORK (MTEF) FOR 2014-2016 PROGRAMME BASED BUDGET ESTIMATES FOR 2014
REPUBLIC OF GHANA

    MEDIUM TERM EXPENDITURE
       FRAMEWORK (MTEF)

          FOR 2014-2016

PROGRAMME BASED BUDGET ESTIMATES

            FOR 2014

ELECTORAL COMMISSION (EC)
For copies of the EC MTEF PBB Estimates, please contact the Public Relations Office of the
Ministry:

              Ministry of Finance
              Public Relations Office
              New Building, Ground Floor, Room 001/ 003
              P. O. Box MB 40,
              Accra – Ghana

The EC MTEF PBB Estimates for 2014 is also available on the internet at: www.mofep.gov.gh

Electoral Commission                                                                Page ii
TABLE OF CONTENTS

PART A: STRATEGIC OVERVIEW OF THE ELECTORAL COMMISSION ................. 1
    1. National Policy Objectives ................................................................................................. 1
    2. Goal ..................................................................................................................................... 1
    3. Core Functions .................................................................................................................... 1
    4. Policy Outcome Indicators and Targets .............................................................................. 2
    5. Summary of Expenditure Estimates by Budget Programme, Economic Classification and
         Projects ............................................................................................................................... 2
    6. Expenditure Trends ............................................................................................................. 3

PART B: BUDGET PROGRAMME SUMMARY ................................................................... 5
    PROGRAMME 1: Management and Administration .............................................................. 5
    PROGRAMME 2: Electoral Service .................................................................................... 18

PART C: FINANCIAL INFORMATION ............................................................................... 38
    Annex 1: Summary of Expenditure by Programme, Economic Classification and Funding
         Source .............................................................................................................................. 38
    Annex 2: Expenditure by Programme and Sub-Programme.................................................. 38
    Annex 3: Expenditure by Programme and Project ................................................................ 38
    Annex 4: Expenditure by Funding and Programme .............................................................. 38
    Annex 5: Expenditure by Programme /Sub-Programme and Economic Classification ........ 38

Electoral Commission                                                                                                                 Page iii
PART A: STRATEGIC OVERVIEW OF THE ELECTORAL
COMMISSION

1.    National Policy Objectives
      The NMTDP Framework contains two (2) Policy Objectives that are relevant to the
      Electoral Commission

      These are as follows:
            Improve transparency and integrity of the electoral process
            Ensure inclusive and equitable political system

2.    Goal
      The Commission’s development goal for the medium term is to become an institution
      adequately resourced, staffed with professionally trained and motivated personnel, totally
      independent in the performance of its functions and dedicated to efficient delivery of free,
      fair and transparent elections to advance the course of democracy and good governance
      for sustainable development.

3.    Core Functions
      The core functions of the Electoral Commission are to:
            To compile the register of voters and revise it at such periods as may be
             determined by law;
            To demarcate the electoral boundaries for both national and local government
             elections;
            To conduct and supervise all public elections and referenda;
            To educate the people on the electoral process and its purpose;
            To undertake programmes for the expansion of the registration of voters;
            To store properly election materials; and
            To perform such other functions as may be prescribed by law

Electoral Commission                                                                   Page 1
4.    Policy Outcome Indicators and Targets
      Outcome                                   Baseline           Latest status               Target
                         Unit of
      Indicator
                         Measurement         Year      Value     Year       Value      Year        Value
      Description
                         Number of
                                             2010      13.8m     2012       12.9m       2013       13.2m
                         eligible voters
                         Level of
                         participation
                                             2010     220,000    2012       250,000     2013      250,000
                         of
                         stakeholders
      Ensure
      transparency       Voter turn out      2010      35.7%     2012        90%        2013            -
      and improved       Level of
      integrity of the   compliance
      electoral                              2010        -       2012        3,040      2013       3,040
                         with political
      process            parties Law
                         Number of
                         district
                         biometric
                                             2010       179      2012        179        2013        179
                         voter
                         registration
                         conducted

5.    Summary of Expenditure Estimates by Budget Programme, Economic
      Classification and Projects

      Expenditure By                       2012 2013                2014              2015              2016
      Budget Programme               Budget         Budget        Budget       Indicative       Indicative
                                                                   GH₵                GH₵           GH₵
      BP1 Management and
                                                               30,691,685     30,892,201        30,998,602
      Administration
      BP2 Electoral Services                                  110,390,452    110,390,452       111,494,357

      Total Expenditure                                       141,082,137    141,282,653       142,492,959
      Expenditure by                       2012 2013                2014              2015              2016
      Economic
      Classification                 Budget         Budget        Budget       Indicative       Indicative
                                                                   GH₵             GH₵              GH₵
      Current Expenditure
       21 Compensation of
                                                               20,051,612     20,252,128        20,252,128
      Employees
       22 Use of Goods and                                    118,148,689    118,148,689       119,330,176

Electoral Commission                                                                               Page 2
Services
        25 Subsidies
        26 Grants
        27 Social Benefits                                 16,800           16,800       16,968
        28 Other Expenses                                  45,000           45,000       45,450
      Capital Expenditure
       31 Non-Financial
                                                      2,820,036       2,820,036        2,848,237
      Assets
      Total Expenditure                            141,082,137      141,282,653      142,492,959
      Expenditure by
      Programme and               2012 2013                 2014             2015          2016
      Projects
                               Budget     Budget          Budget      Indicative      Indicative
                                                           GH₵            GH₵             GH₵
      Procure IT
      Equipment’s to
                                                      1,035,038       1,035,038        1,045,388
      support the Operations
      of the Commission
      EU Grant for the
      Support of
      Independent                                     1,283,922       1,283,922        1,296,761
      Government
      Institutions (IGIs)
      Construction of
      Greater Accra
      Regional office,
                                                          501,076       501,076         506,087
      Akosombo District
      Office & National
      Warehouses
      Total Expenditure                               2,820,036       2,820,036        2,848,237

6.    Expenditure Trends

      The    Electoral   Commission     was   allocated     budgets    of     GH¢148,942,378.00,
      GH¢146,211,972 and GH¢21,228,757.00 for 2011, 2012 and 2013 financial years
      respectively.

      The high expenditures for 2011 & 2012 were due to the application of Biometric
      Technology in the registration and verification of voters for the 2012 elections. It is

Electoral Commission                                                                     Page 3
expected that after new purchases in 2014 to make up for additional polling stations ,
      Election expenditure will decrease over the medium term as most of the major
      procurements for the registration of voters and elections would have been done.

      With respect to Compensation of Employees, an amount of GH¢9,922,651.64 was
      expended in 2011 whilst in 2012, actual expenditure stood at GH¢ 13,469841.99, an
      increase of GH¢3,547,190.35 representing 27.9%.         This was due to salary increase
      because of the single spine and also the realignment of salary related allowances from
      goods and services to compensation of employees.

      In the case of Goods and Services, an amount of GH¢102,715,558.51 was expended in
      2011 whilst in 2012, expenditure stood at GH¢203,760,900.66, an increase of
      GH¢101,045,342.15 representing 101.6%. The increase was on account of the 2012
      elections and the registration of voters which was also carried out in 2012.

      In relation to Assets, an amount of GH¢98,002.88 was expended in 2011. In 2012,
      expenditure was GH¢135,295.36 an increase of GH¢37,292.48 representing 26.3%

Electoral Commission                                                                    Page 4
PART B: BUDGET PROGRAMME SUMMARY

PROGRAMME 1: Management and Administration

1.    Budget Programme Objective
      To ensure the provision of institutional capacity for the delivery of quality electoral
      services

2.    Budget Program Description
      The Management and Administration Programme is responsible for the mobilization of
      human and financial resources for the delivery of quality services. The programme
      involves managing financial resources, procurement of goods and services and storage of
      materials. It also covers staff management and development, transport, security,
      acquisition and maintenance of vehicle and equipment as well as provide system and
      administrative support in the preparation of the voters register.

      This programme has three sub-programmes which include Human Resource and General
      Services, Finance and Information Technology. This programme is funded by the
      Government of Ghana with support from development partners and is executed by 1,500
      personnel at the Headquarters.

      The Commission currently relies on rental units as offices in most of the Districts, the
      inability to have permanent office and storage facilities in all the Districts is one of the
      major challenges this programmes seeks to resolve.

Electoral Commission                                                                   Page 5
3.    Summary of Expenditure Estimates by Budget Programme, Economic
      Classification and Projects

      Programme 1: Management and Administration

      Expenditure By Budget Sub-       2012     2013      2014         2015         2016
      Programme                       Budget   Budget    Budget      Indicative   Indicative
                                                          GH₵          GH₵          GH₵
      BSP1 Human Resource and
                                                        6,110,136    6,110,136    6,171,237
      General Service
      BSP2 Finance                                      20,218,233   20,418,749   20,420,415
      BSP3 Information Technology                        4,363,316    4,363,316    4,406,949
      Total Expenditure                                 30,691,685   30,892,201   30,998,602
      Expenditure by Economic          2012     2013      2014         2015         2016
      Classification                  Budget   Budget    Budget      Indicative   Indicative
                                                          GH₵          GH₵          GH₵
      Current Expenditure
       21 Compensation of
                                                        20,051,612   20,252,128   20,252,128
      Employees
       22 Use of Goods and
                                                        7,788,237    7,788,237    7,,866,119
      Services
       25 Subsidies                                         -            -            -
       26 Grants                                            -            -            -
       27 Social Benefits                                16,800       16,800       16,968
       28 Other Expenses                                 15,000       15,000       15,150
      Capital Expenditure
       31 Non-Financial Assets                           2,820,036    2,820,036    2,848,237
      Total Expenditure                                 30,691,685   30,892,201   30,998,602
      Expenditure by Projects          2012     2013        2014         2015         2016
                                      Budget   Budget     Budget     Indicative   Indicative
                                                           GH₵          GH₵          GH₵
      Procure IT Equipment’s to
      support the Operations of the                     1,035,038    1,035,038    1,045,388
      Commission
      EU Grant for the Support of
      Independent Government                            1,283,922    1,283,922    1,296,761
      Institutions (IGIs)
      Construction of Greater Accra
      Regional office, Akosombo
                                                         501,076      501,076      506,087
      District Office & National
      Warehouses
      Total Expenditure                                 2,820,036    2,820,036    2,848,237

Electoral Commission                                                               Page 6
PART B: BUDGET SUB-PROGRAMME SUMMARY

PROGRAMME 1: MANAGEMENT AND ADMINISTRATION

SUB-PROGRAME 1.1: Human Resource and General Service

1.    Budget Programme Objective
      To enhance the human and institutional capacity for effective and efficient
      implementation of the Commission’s programmes

2.    Budget Programme Description
      The Human Resource and General Services sub-programme seeks to achieve highly
      motivated, well-remunerated and qualified personnel in the delivery of the Commission’s
      mandate. It also provides infrastructure, transport and security for the delivery of
      services.

      The sub-programme operations are solely funded by the Government of Ghana (GOG).
      The number of staff delivering this sub-programme is six hundred and forty eight (648).
      The target of the sub-programme is the staff of the Commission. The main operations
      include;
            Recruitment, Postings, Promotions and staff transfers;
            Staff capacity development;
            Staff Welfare;
            Provision of Infrastructural facilities and periodic maintenance services by the
             Estate Unit
            Transport services for personnel and logistics
            Maintenance of Law and order at all premises of the Commission as well as
             ensure adequate security for personnel and assets.

      The Human resource and General services Department including Estate and Transport
      Units deliver this sub-programme.

Electoral Commission                                                               Page 7
3.    Budget Sub-Programme Results Statement
      The table indicates the main outputs, its indicators and projections by which the Service
      measures the performance of this sub-programme. The past data indicates actual
      performance whilst the projections are the Service’s estimate of future performance.
                                                Past Years              Projections
                                                              Budget    Indicative Indicative
      Main Outputs       Output Indicator
                                               2012    2013    Year       Year       Year
                                                               2014       2015       2016
                         Number of
                         Electoral Staff
                                                6       45        -         25          15
                         Recruited
      Recruitment of
                         Number of Non-
      Staff
                         electoral staff
                                               42      180       6          95          80
                         Recruited
                         Number of
                         Electoral Staff
                                                        72       80         90          100
                         Promoted
                         Number of Non-
      Promotions         electoral Staff
                                                        60       70         80          90
                         Promoted
                         Number of
                         Electoral Staff
                                                7        -        -          -           -
                         Replaced
      Replacement
                         No. of Non-
                         electoral staff
                                               74       15        -          -           -
                         Replaced
                         Number of
                         vehicles procured
                                               38       22       46          5           -
                         / to be procured
                         Number of
      Improvement in
                         vehicles replaced /
      transport services                       21        -       76          -          72
                         to be replaced
                         Number of
                         motorbikes
                         procured / to be       -        -       22          -           -
                         procured
                         Number of
      Construction of
                         District offices to
      District Offices                          -        -       10         10          10
                         be constructed
      Construction of
      Akosombo           Percentages of
      District Office    work in progress      25%     40%      80%        100%          -
      and Warehouse

Electoral Commission                                                                 Page 8
Past Years                Projections
                                                                   Budget    Indicative Indicative
      Main Outputs        Output Indicator
                                              2012        2013      Year       Year       Year
                                                                    2014       2015       2016
      Construction of
      Regional Office
                          Percentages of
      and National
                          Work Completed       35%        50%       100%          -           -
      Warehouse
      Complex
                          Number of
      Renovation of       Bungalows
      Bungalows           renovated / to be        -        8         6          10           10
                          renovated
      Procurement of      Number of 400
      400KVA              KVA Generator
                                                   -        -         1           -           -
      Generator Set       set procured

4.    Budget Sub-Programme Operations and Projects
     The table lists the main Operations and Projects to be undertaken by the sub-programme.
                        Operations                                       Projects
                                                          Complete construction of Greater Accra
       Provide Administrative support to deliver
                                                          Regional Office and National Ware house
       commission's mandate by Dec 2014
                                                          complex

                                                          Construction of Greater Accra Regional
       Sponsor 40 Electoral Officers to GIMPA for
                                                          office, Akosombo District Office &
       CPA and 30 for DPA
                                                          National Warehouses

       Undertake Training and Capacity Building           Procure 400KVA Generator Set and
       for the Commission                                 Sundary Logistics

       Recruitment and Promotional Interviews             Renovation of Bungalows

Electoral Commission                                                                       Page 9
5.     Budget      Sub-Programme         Summary:     Expenditure           by     Economic
       Classification

       Sub-Programme SP 1.1: Human Resource and General Service
                                 2012    2013       2014         2015              2016
     Expenditure by Economic
     Classification
                                Budget   Budget   Budget       Indicative        Indicative
                                                    GH₵          GH₵               GH₵
     Current Expenditure
      21 Compensation of
     Employees                                             -                -             -
      22 Use of Goods and
     Services                                     5,577,260     5,577,260         5,633,033
      25 Subsidies                                        -             -                 -
      26 Grants                                           -             -                 -
      27 Social Benefits                             16,800        16,800            16,968
      28 Other Expenses                              15,000        15,500            15,150
     Capital Expenditure
      31 Non-Financial Assets                       501,076       501,076           506,087
     Total Expenditure                            6,110,136     6,110,136         6,171,237

Electoral Commission                                                                 Page 10
PART B: BUDGET SUB PROGRAMME SUMMARY

PROGRAMME1: MANAGEMENT AND ADMINISTRATION

SUB-PROGRAMME SP 1.2: Finance

1.    Budget Programme Objectives
            To improve and sustain good procurement practices
            To maintain high financial management standards and budget controls
            To improve capacity building to meet contemporary issues

2.    Budget Programme Description
      The sub-programme seeks to ensure optimum and judicious use of financial resources
      obtained from GOG and donors. The sub-programme is executed by the finance
      Department which is made up of Procurement, Accounts, Supply and Materials
      Management and Internal Audit Units.
      The main operations of the sub-programme are guided by management directives and
      provisions in the Financial Administration Act (FAA), Financial Administration
      Regulation (FAR), Internal Audit Act (IAA) and Public Procurement Act (Act 663).

      The main operations include to;
            Ensure judicious, economic and efficient use of state resources in the
             procurement of goods and services for the commission.
            Produce dependable, timely and accurate financial reports in accordance with
             appropriate legislations for management,
            Manage timely supply and distribution of materials.
            Ensure internal controls prescribed by management are being adhered to so as to
             achieve proper use of Government resources.

      Eighty two (82) staff delivers this sub-programme and is funded mainly by GoG.

Electoral Commission                                                               Page 11
3.    Budget Sub-Programme Results Statement
      The table indicates the main outputs, its indicators and projections by which the Service
      measures the performance of this sub-programme. The past data indicates actual
      performance whilst the projections are the Service’s estimate of future performance.
                                                 Past Years                             Projections
                          Output                                      Budget      Indicative Indicative
      Main Outputs
                          Indicator           2012         2013        Year         Year         Year
                                                                       2014         2015         2016

       Fixed Assets
                                              31st         31st         31st        31st         31st
      Register updated
                          Updated by         March        March        March       March        March

      Annual                                                         30th
                                               30th         30th               30th              30th
      Estimated           Prepared by                              Septembe
                                            September    September          September         September
      Prepared                                                         r
      Financial Reports
                        Prepared by
      Prepared                              30th April   30th April   30th April 30th April    30th April

                          Developed
      Procurement                                           31st        31st         31st
                          by            31st January                                          31st January
      Plan Developed                                      January     January      January
       Internal audit     Completed
      reports Prepared    by                1st March    1st March    1st March   1st March    1st March
                                                      Thirty days Thirty       Thirty
                                        Thirty days                                     Thirty days
                          Audit                           after   days after days after
      Responses to                      after receipt                                   after receipt
                          Responses                    receipt of receipt of receipt of
      Audit Reports                       of report                                       of report
                          submitted                      report     report     report

4.    Budget Sub-Programme Operations and Projects
      The table lists the main Operations and Projects to be undertaken by the sub-
      programme.
                         Operations                                            Projects

      Provide Administrative Support For the
      Commission
      Preparation of annual budget ,annual accounts
      and reports
      Preparation of Tender Documents and annual
      supply and material management reports
      Preparation of annual audit reports

Electoral Commission                                                                            Page 12
5.    Budget Sub-Programme Summary: Expenditure by Economic
      Classification

      Sub-Programme SP 1.2: Finance
                                                                              2016
     Expenditure by              2012     2013      2014         2015
     Economic Classification
                                Budget   Budget    Budget      Indicative   Indicative
                                                    GH₵          GH₵          GH₵
     Current Expenditure
      21 Compensation of
                                                  20,051,612   20,252,128   20,252,128
     Employees
      22 Use of Goods and
                                                   166,621      166,621      168,287
     Services
      25 Subsidies                                    -            -            -
      26 Grants                                       -            -            -
      27 Social Benefits                              -            -            -
      28 Other Expenses                               -            -            -
     Capital Expenditure                              -            -            -
      31 Non-Financial Assets
     Total Expenditure                            20,218,233   20,418,749   20,420,415

Electoral Commission                                                                Page 13
PART B: BUDGET SUB-PROGRAMME SUMMARY

PROGRAMME 1: MANAGEMENT AND ADMINISTRATION

SUB-PROGRAMME SP 1.3: Information Technology

1.    Budget Programme Objective
      To provide effective and efficient information communication technology for improved
      service delivery.

2.    Budget Programme Description
      The sub-programme is responsible for the computerization of all operations of the
      Commission. It ensures the integration of new technology and replacement of obsolete
      equipment to meet emerging trends. The sub-programme is delivered by the IT
      Department of the Commission.

      The main operations include:
            System designs, application programme development, system administration, user
             training and support, and MIS to other programmes/sub-programmes of the
             Commission.
            IT support for biometric registration of voters.
            Maintenance of equipment – installation, setup and monitor hardware/network
             (LAN and WAN support).

      These activities are funded by GOG. Beneficiaries of the sub-programme are EC’s
      internal and external stakeholders, Political Parties, and the District Electoral Officers.
      Sixty-two (62) IT personnel are responsible for the delivery of the sub-programme.

Electoral Commission                                                                  Page 14
3.    Budget Sub-Programme Results Statement
      The table indicates the main outputs, its indicators and projections by which the Service
      measures the performance of this sub-programme. The past data indicates actual
      performance whilst the projections are the Service’s estimate of future performance.
                                              Past Years                Projections

      Main Outputs        Output Indicator                   Budget     Indicative    Indicative
                                             2012    2013     Year        Year          Year
                                                              2014        2015          2016
      Code book
                          Completed by        -        -    Feb. 28th
      printed.
      Voter’s Register
                       Completed by           -        -    Mar. 30th
      printed
                          Number of
      Programmers         Programmers and
      and Database        Database
                                              -        -       14
      Administrators      Administrators
      trained             trained by
                          Number of
      Replacement of
                          obsolete IT
      obsolete IT
                          equipment           -        -       750
      Equipment
                          replaced
      BVR kit
                          Number replaced                     1000
      replaced                                -        -
      Various
      categories of
      staff in the        Number of staff
                                              -        -
      department          trained                           Feb. 28th
      trained
      Staff trained
      District Internet
      connectivity
                          Completed by        -        -     Jun.30th
      completed
      Extension of
      Microsoft
      Share point to
      the
      - Headquarters      Completed by                      Mar. 31st
                                              -        -
      - Regions, and
      - Districts
      completed

Electoral Commission                                                                    Page 15
Past Years                   Projections

      Main Outputs      Output Indicator                      Budget      Indicative     Indicative
                                            2012     2013      Year         Year           Year
                                                               2014         2015           2016
      Deploying of
      wireless
      connectivity to
      - Headquarters,
                         Completed by         -        -     Jan. 31st
      and
      - Regional
      offices installed.

4.    Budget Sub-Programme Operations and Projects
     The table lists the main Operations and Projects to be undertaken by the sub-programme.
                       Operations                                        Projects
       Undertake Training and Capacity Building        Procure IT Equipment to support the
       for IT Staff of the Commission                  Operations of the Commission

       Maintain and Renew Software licenses for
       Data centers, 7000 Biometric Voter              EU Grant for the Support of Independent
       Registration Kits, 30000 BVV Kits               Government Institutions (IGIs) - Capex

       Extend and maintain EC Wide Area
       Network (WAN) to 250 Districts

       EU Grant for the Support of Independent
       Government Institutions (IGIs) - GS Goods
       and Services

Electoral Commission                                                                       Page 16
5.     Budget      Sub-Programme         Summary:     Expenditure          by     Economic
       Classification

       Sub-Programme SP 1.3: Information Technology
                                                                                  2016
     Expenditure by Economic     2012     2013      2014        2015
     Classification
                                Budget   Budget    Budget     Indicative        Indicative
                                                    GH₵         GH₵               GH₵
     Current Expenditure
      21 Compensation of
                                                      -           -                 -
     Employees
      22 Use of Goods and
                                                  2,044,356   2,044,356         2,064,799
     Services
      25 Subsidies                                    -           -                 -
      26 Grants                                       -           -                 -
      27 Social Benefits                              -           -                 -
      28 Other Expenses                               -           -                 -
     Capital Expenditure
      31 Non-Financial Assets                     2,318,960   2,318,960         2,342,150
     Total Expenditure                            4,363,316   4,363,316         4,406,949

Electoral Commission                                                                 Page 17
PART B: BUDGET PROGRAMME SUMMARY

PROGRAMME 2: Electoral Service

1.    Budget Programme Objective
      To provide quality electoral services

2.    Budget Programme Description
      The programme as per the law is responsible for the Demarcation of Electoral
      Boundaries, Registration of Voters, Exhibition of the Provisional Voters Register,
      Education of the people on the electoral process and its purpose, Conducting and
      supervising all public elections and referenda. This programme is delivered through the
      following sub programmes;

            Demarcation of Electoral Boundaries
            Compilation of the Voters’ Register
            Conducting Elections
            Voter and Electoral Education
            Registration of Political Parties

      The Commission recruits over 300,000 temporal officials to support permanent staff in
      the execution of this programme and its sub programmes. The Elections, Training,
      Research and Monitoring and Public Affairs departments are the organizational Units
      involved in the delivery of this programme.

      The issue of the identification and selection of the right calibre of temporal staff in the
      remote and rural areas continues to be a challenge for the programme. The provision of
      adequate training and the simplification of administrative processes of all electoral
      activities under the programme will result in effective performance and reduction of
      human related errors.

Electoral Commission                                                                  Page 18
3.       Summary of Expenditure Estimates by Budget Programme, Economic
         Classification and Projects

         Programme 2: Electoral Service
     Expenditure By Budget       2012     2013       2014          2015          2016
     Sub-Programme              Budget   Budget     Budget      Indicative    Indicative
                                                     GH₵          GH₵           GH₵
     BSP1 Demarcation of
                                                   5,123,570     5,123,570     5,174,806
     Electoral Boundaries
     BSP 2 Compilation of
                                                  91,818,882    91,818,882    92,737,071
     Voters’ Register
     BSP 3 Conducting
                                                                     -
     Elections
     BSP 4Voter and Electoral
                                                  13,328,000     13,328,00    13,461,280
     Education
     BSP 5 Registration of
                                                   120,000       120,000       121,200
     Political Parties
     Total Expenditure                            110,390,452   110,390,452   11,494,357
     Expenditure by Economic     2012     2013       2014          2015          2016
     Classification             Budget   Budget     Budget      Indicative    Indicative
                                                     GH₵          GH₵           GH₵
     Current Expenditure
      21 Compensation of
                                                       -             -             -
     Employees
      22 Use of Goods and
                                                  110,360,452   110,390,452   111,494,357
     Services
      25 Subsidies                                     -             -             -
      26 Grants                                        -             -             -
      27 Social Benefits                               -             -             -
      28 Other Expenses                             30,000        30,000        30,300
     Capital Expenditure
      31 Non-Financial Assets                          -             -             -
     Total Expenditure                            110,390,452   110,390,452   111,494,357
     Expenditure by Projects     2012     2013       2014          2015          2016

Electoral Commission                                                               Page 19
PART B: BUDGET SUB-PROGRAMME SUMMARY

PROGRAMME 2: Electoral Services

SUB-PROGRAMME SP 2.1: Demarcation of Electoral Boundaries

1.    Budget Programme Objective

      To demarcate electoral boundaries for national and local government elections

2.    Budget Programme Description
      This sub-programme for 2014 is to re-demarcate electoral areas and units boundaries as
      required by law for the purpose of electing representatives to the District Assemblies and
      Unit Committees between September and December 2014.

      The re-demarcation has become necessary because the prevailing electoral area
      boundaries drawn at the instance of the Ministry of Local Government in the past were
      invalidated by a ruling of the Supreme Court in 2012 ( reference to Article 45 of the
      1992 Constitution) which stated among other things that the Ministry has no such
      power.

      Secondly, based upon the results of the 2010 population and housing census, it has
      become prudent to review the existing electoral area boundaries to ensure adequate and
      fair representation of the people in the metropolitan, municipal, district assemblies and
      unit committees. Dissatisfaction/Disputes arising out of the demarcation exercise are
      adjudicated at the regional level with appeals to the national and even recourse to judicial
      review.

      This sub-programme involve 1730 permanent staff drawn from the Elections, Training,
      Research and Monitoring, Public Affairs, Information Technology, Finance and Human
      Resource, and General Services Departments respectively at the Headquarters, Regional

Electoral Commission                                                                   Page 20
Directorates and District Offices. In addition, 2500 non-permanent staff including
      Consultants, Traditional Leaders and other Stakeholders will be engaged.

      Funding for the demarcation exercise is from the Government of Ghana and Developing
      Partners.The identifiable beneficiaries of this sub-programme include Citizens of Ghana,
      Government of Ghana, MMDAs, MLGRD, Traditional Authorities, Civil Society
      Organizations, and Community Based Organizations etc

3.    Budget Sub-Programme Results Statement
      The table indicates the main outputs, its indicators and projections by which the Service
      measures the performance of this sub-programme. The past data indicates actual
      performance whilst the projections are the Service’s estimate of future performance.

                                              Past Years                             Projections
                            Output
      Main Outputs                                                Budget     Indicative Indicative
                            Indicator
                                            2012       2013        Year        Year       Year
                                                                   2014        2015       2016
      District Electoral
      Boundaries            Number mapped     -         179        224           -             -
      Mapped
      Constitutional
      Instrument (CI)
      prescribing
      electoral areas                                             March
                            Gazetted by       -            -                     -             -t
      and unit                                                    31st-
      committees
      boundaries in
      Ghana.
      Citizens
      sensitized on their   Number of
      electoral areas       citizens          -            -    12,000,000       -             -
      and Unit              sensitized
      Committees.
      Reports from the
      Consultant and        Submitted by                         Jan 31st                      .
      regional for a

Electoral Commission                                                                    Page 21
4.      Budget Sub-Programme Operations and Projects
        The table lists the main Operations and Projects to be undertaken by the sub- programme.
                       Operations                                     Projects
       Develop criteria for the Electoral
       Boundaries demarcation

        Undertake Demarcation of Electoral
        Boundaries and Gazzetting of Results

        Adjudication of Demarcation Petitions

5.      Budget        Sub-Programme             Summary:      Expenditure       by     Economic
        Classification
        Sub-Programme SP 2.1: Demarcation of Electoral Boundaries

     Expenditure by                                                                    2016
                                  2012       2013      2014          2015
     Economic
     Classification              Budget     Budget    Budget       Indicative        Indicative
                                                      GH₵            GH₵               GH₵
     Current Expenditure
      21 Compensation of
                                                         -             -                 -
     Employees
      22 Use of Goods and
                                                     5,093,570     5,093,570         5,144,506
     Services
      25 Subsidies                                       -             -                 -
      26 Grants                                          -             -                 -
      27 Social Benefits                                 -             -                 -
      28 Other Expenses                               30,000        30,000            30,300
     Capital Expenditure
      31 Non-Financial
                                                         -             -                 -
     Assets
     Total Expenditure                               5,123,570     5,123,570         5,174,806

Electoral Commission                                                                      Page 22
BUDGET SUB-PROGRAMME SUMMARY

PROGRAMME 2: Electoral Services

BUDGET SUB-PROGRAMME 2.2: Compilation of Voters Register

1.    Budget Sub-Programme Objective

      To compile the voters register for the purposes of public elections and referenda.

2.    Budget Sub-Programme Description
      The Compilation of Voters Register for elections is one of the core functions of the
      Electoral Commission as per provisions in Articles 42 and 45(a) of the 1992 Constitution
      of Ghana and CI 72(1).

      The Commission through this sub-programme undertakes continuous voter registration at
      the district level and periodic registration at the electoral area level. It follows the
      registration by displaying the Provisional Voters’ Register for public inspection and
      scrutiny.

      Continuous registration of voters at the district level caters for eligible voters on daily
      basis, whilst the periodic at the electoral area level is to capture more eligible voters in
      election years.

      The sub-programme is carried out through the collaboration of the various operational
      departments of the Commission at the Head Office including Elections, Training,
      Research and Monitoring, Public Affairs, Information Technology, Finance and Human
      Resources and General Services in liaison with the Regional Directorates and District
      Offices.

Electoral Commission                                                                   Page 23
The Compilation of the Voters’ register include a range of operations from sensitization
      for voters, recruitment and training of temporary staff, procurement of voter registration
      materials to capturing of voter details on the field, public display of provisional voters
      registers and authentication of provisional voters register and the printing of the final
      register.

      Funding for the sub-programme is sourced through the Government of Ghana (GOG) and
      Donor Support. The beneficiaries of the sub-programme are prospective eligible
      registered Voters, registered political parties. A total staff of 42,000 will be used to
      undertake the exhibition.

3.    Budget Programme Results Statement
                            Output               Past Years                   Projections
     Main Output            Indicator           2012       2013     2014        2015          2016

     Registration of Voters
     Continuous
                            No. district
     District based
                            based
     Registration centres
                            registration
     opened                                       0           0     230          230          230
                            centres
                            established
                            No. of eligible
     Eligible voters
                            voters                0           0   600,000      700,000      1,000,000
     registered
                            registered
     Periodic
                            No. of
                            registration
     Registration centers
                            centers opened
     opened at the                                0           0    6,500        6,500         6,500
                            at the
     Electoral Area level
                            Electoral Area
                            Level.
                            No. of
                            eligible voters
                            registered
     Eligible voters        voters at the     14,034,081      0   1,200,000   1,300,000     1,400,000
     registered             electoral Area
                            Level/polling
                            centres
     Exhibition of the Voters Register

Electoral Commission                                                                        Page 24
Output                    Past Years                  Projections
     Main Output             Indicator            2012          2013      2014        2015         2016
                             No. of voters
                             who used
                             SMS,
                             Facebook
     Use of social media
                             Twitter,
     to display PVR for
                             whatsApp           1,000,000              5,000,000
     public inspection
                             EC website to
     and scrutiny
                             check voter
                             details in the
                             Register

4.    Budget Sub-Programme Operations and Projects
      The table lists the main Operations and Projects to be undertaken by the sub- programme.

                        Operations                                               Projects
                                                               Purchase and Install 46 VSAT in 46 newly
     Regional /District planning meetings
                                                               created districts
     Development and printing of operational                   Procure 500 BVR Kits to support
     instructions, modalities and training manuals             registration exercise.
     Hiring and training of personnel (Registration /          Procure 2 servers to create social media
     Exhibition)                                               platform for the display of PVR
     Printing of Provisional Registers.
     Sensitization of citizens on Registration / &
     Exhibition Exercise
     Display of PVR for public scrutiny.
     Adjudication of Registration Challenges
     Certification of Provisional Voters’ Register
     Printing of Final Voters Registers for District
     Level Elections

Electoral Commission                                                                             Page 25
5.    Budget      Sub-Programme       Summary:     Expenditure        by   Economic
      Classification

      Sub-Programme SP 2.2 Compilation of voters Register
                                                                             2016
 Expenditure by Economic      2012      2013       2014        2015
 Classification
                             Budget    Budget     Budget     Indicative    Indicative
                                                   GH₵         GH₵           GH₵
 Current Expenditure
  21 Compensation of
                                                     -           -             -
 Employees
  22 Use of Goods and
                                                91,818,882   91,818,882    92,737,071
 Services
  25 Subsidies                                       -
  26 Grants                                          -
  27 Social Benefits                                 -
  28 Other Expenses
 Capital Expenditure
  31 Non-Financial Assets                            -            -             -
 Total Expenditure                              91,818,882   91,818,882    92,737,071

Electoral Commission                                                         Page 26
BUDGET SUB-PROGRAMME SUMMARY

PROGRAMME 2: ELECTORAL SERVICES

SUB PROGRAMME 2.3: Conduct and Supervision of Elections

1.    Budget Programme Objective
      To ensure free, fair and transparent elections

2.    Budget Programme Description
      The Electoral Commission through this sub-programme conducts and supervises all
      public elections and referenda including the District Level, Presidential and
      Parliamentary Elections.

      The sub-programme involves Nomination of Candidates, Posting of notices, mounting of
      platform, Electoral and Voter Education, Training of Election officials, distribution of
      election materials, conducting of the poll, monitoring and supervision and finally
      publication and gazetting of the results. Funding for this sub-programme is secured from
      the Government of Ghana and Donors.

      In 2014 as per the requirements of Article 246 (1) of the 1992 constitution, the Electoral
      Commission shall conduct the District level Elections in all 224 MMDAS. This action
      under this sub-programme involve the hiring 160,000 temporary polling staff. The will
      work as Returning Officers, Presiding Officers, Polling Assistants, and Voter Educators
      and will be supported by 1,730 permanent staff drawn from the Headquarters, Regional
      and Districts Offices.

      The identifiable beneficiaries for this programme are Citizens of Ghana, Government of
      Ghana, MMDAs, MLGRD, Traditional Authorities, CSOs and CBOs etc

Electoral Commission                                                                  Page 27
3.    Budget Sub-Programme Results Statement
      The table indicates the main outputs, its indicators and projections by which the Service
      measures the performance of this sub-programme. The past data indicates actual
      performance whilst the projections are the Service’s estimate of future performance.

                                                 Past Years                  Projections
                           Output                                Budget      Indicative    Indicative
      Main Outputs
                           Indicator            2012    2013      Year         Year          Year
                                                                   2014         2015         2016
                           Number of
      Ballots rejected                          2%        -       1.50%          1%          0.5%
                           invalid votes cast
                           Publication and
                                                                Completed
                           Gazzetting
                                                 -        -      by 31st          -             -
      Elected              District Assembly
                                                                  Dec-
      Assembly             Results
      Members              Number of
                           electoral areas       -        -          -            -             -
                           contested
      Elected Unit         Publication of                       Completed
      Committee            Unit Committee        -        -      by 31st          -             -
      members              results                                Dec-

4.    Budget Sub-Programme Operations and Projects
      The table lists the main Operations and Projects to be undertaken by the sub- programme.
                         Operations                                        Projects

      Conduct 10 Elections to elect 10 regional
      representatives to the council of state by Feb     Construct 10 election offices
      2103
      Conduct District Level and Unit Committee          Procure 40000 Biometric Verification
      Elections in 224 MMDAS                             Device to support DLE

Electoral Commission                                                                        Page 28
5.    Budget        Sub-Programme        Summary:    Expenditure          by      Economic
      Classification

      Sub-Programme SP 2.2: Conducting Elections
                                 2012     2013       2014          2015             2016
      Expenditure by
      Economic Classification
                                Budget    Budget    Budget       Indicative       Indicative
                                                    GH₵            GH₵              GH₵
      Current Expenditure
       21 Compensation of
      Employees                                              -                -            -
       22 Use of Goods and
      Services                                               -                -            -
       25 Subsidies                                          -                -            -
        26 Grants                                            -                -            -
        27 Social Benefits                                   -                -            -
        28 Other Expenses                                    -                -            -
      Capital Expenditure                                    -                -            -
       31 Non-Financial
      Assets
      Total Expenditure

Electoral Commission                                                                Page 29
PART B: BUDGET SUB-PROGRAMME SUMMARY

PROGRAMME 2: Electoral Services

SUB-PROGRAMME 2.4: Voter and Electoral Education

1.    Budget Programme Objective
      To educate the people on the electoral process and its purpose to ensure effective and
      meaningful participation in all electoral activities

2.    Budget Programme Description
      The Electoral Commission has a mandate under the 1992 constitution to educate the
      people on the electoral process and its purpose. This sub-programme is dedicated to the
      education and creating awareness of electoral process and its purpose so as to ensure that
      the public is well informed to allow increased patronage of electoral activities and
      participation in the democratic process.

      The disturbing issues of attempts at multiple registrations, impersonations and in some
      instances violent disruption of elections and destruction of election materials show a
      certain lack of awareness of laws governing elections. Uninformed stakeholders in an
      election have the propensity for apathy, election related violence, lower voter turnouts,
      lack of confidence in the electoral system and misinformation on electoral activities.
      Electoral and voter education is necessary to give the public the required knowledge they
      need to feel included to effectively participate in all electoral activities.

      It is against this background that this sub-programme will seek to intensify voter
      education to create more awareness as well as reduce the prevalence of election
      malpractices which appears to be on the increase. The voter and electoral education sub-
      programme will be delivered through educational literature, street announcement,
      workshops, seminars, Radio and television programmes.

Electoral Commission                                                                  Page 30
Special attention will be given to gender issues to ensure women, persons with disability
      and the marginalized felt that they are part of the political arrangement and to ensure their
      participation in the process.

      This programme is funded by the Government of Ghana (GoG). The Beneficiaries of the
      Sub-Programme are Staff of the Commission, Political parties, Candidates, Electorate,
      Educational institutions, Youth groups, Media, Women’s Groups, Vulnerable groups,
      CSOs, CBOs and FBOs, Security agencies, Judiciary. The programme will be delivered
      by Commission members, supported by Head office directors, regional and deputy
      regional directors, district officers and other senior officers.

3.    Budget Sub-Programme Results Statement
      The table indicates the main outputs, its indicators and projections by which the Service
      measures the performance of this sub-programme. The past data indicates actual
      performance whilst the projections are the Service’s estimate of future performance.

                                              Past Years                  Projections
                           Output                                Budget   Indicative Indicative
       Main Outputs
                          Indicator        2012       2013        Year      Year       Year
                                                                  2014       2015      2016
                        Number of
                        voter Education
       Civil Society    Programmes
       and Private      conducted for
       Participation in CSOs, FBOs,        211         756         756       756          800
       Governance       CBOs, Women
       Enhanced         Groups, and
                        Youth Groups
                        etc.
       Workshop on
                        Number of
       media dialogue
                        workshops           12          10          20        3           28
       and reportage
                        organized
       organized

Electoral Commission                                                                    Page 31
Past Years                 Projections
                           Output                         Budget      Indicative Indicative
       Main Outputs
                          Indicator      2012     2013     Year         Year       Year
                                                           2014          2015      2016
       Information
                        Number of IEC
       Education and
                        materials
       Communicatio
                        printed for
       n (IEC)
                        education on
       materials for
                        Demarcation,                     11,221,270
       Demarcation,
                        Registration,
       Registration,
                        Exhibition and
       Exhibition and
                        Election (DLE)
       Election (DLE)
                        exercises
       exercises
       Local
       consultations    Number of
       on external      consultations     -        10        2            -            -
       voting           organized
       organized
                      Number of
       Production and production and
       Placement of   placement of
       Adverts for    adverts for
       Registration,  education on
       Exhibition and Registration,
       Elections(DLE) Exhibition and                      77,058
       exercises      Elections(DLE)
                      exercises
       Workshop on
       electoral
       processes for  Number of           _        10        _           10
       female         workshops
       candidates
       organized
                      Number of
                      workshops and
       Workshops and
                      seminars
       seminars for
                      organized for
       Registration,
                      Registration,
       Exhibition,
                      Exhibition,                                                100
       Elections(DLE)                                       20
                      Elections
       activities and
                      (DLE)
       marginalized
                      activities and
       groups
                      marginalized
                      groups

Electoral Commission                                                               Page 32
Past Years                      Projections
                           Output                                     Budget     Indicative Indicative
       Main Outputs
                          Indicator         2012        2013           Year        Year       Year
                                                                       2014         2015      2016
                       Number of
                       outreach and
       Outreach and
                       face to face
       face to face
                       interactions
       interactions on
                       organized for
       Registration,                                                                         100
                       voter educators                                  60
       Exhibition and
                       on Registration,
       Election (DLE)
                       Exhibition and
       exercises
                       Election (DLE)
                       exercises

4.    Budget Sub-Programme Operations and Projects
      The table lists the main Operations and Projects to be undertaken by the sub- programme.

                       Operations                                               Projects

      Undertake Voter and Electoral Education

5.    Budget        Sub-Programme            Summary:           Expenditure             by   Economic
      Classification

      Sub-Programme SP 2.3: Voter and Electoral Education

      Expenditure by Economic             2012      2013        2014             2015          2016
      Classification
                                      Budget       Budget      Budget          Indicative    Indicative
                                                                GH₵              GH₵           GH₵
      Current Expenditure
       21 Compensation of
                                                                  -                -               -
      Employees
       22 Use of Goods and
                                                              13,328,000       13,328,000    13,461,280
      Services
       25 Subsidies                                               -                -               -
        26 Grants                                                 -                -               -

Electoral Commission                                                                            Page 33
Expenditure by Economic      2012     2013      2014         2015         2016
      Classification
                                  Budget   Budget    Budget      Indicative   Indicative
        27 Social Benefits                              -            -            -
        28 Other Expenses                               -            -            -
      Capital Expenditure
        31 Non-Financial Assets                         -            -            -
      Total Expenditure                             13,328,000   13,328,000   13,461,280

Electoral Commission                                                             Page 34
PART B: BUDGET SUB-PROGRAMME SUMMARY

PROGRAMME 2: Electoral Services

SUB-PROGRAMMESP 2.5: Registration of Political Parties

1.    Budget Programme Objective
      To register political parties for the purpose of elections

2.    Budget Programme Description
      The Sub-Programme is to register political parties in accordance with the political parties
      Act, Act 574 2000.A political party shall upon the registration under the Act becomes a
      body corporate with perpetual succession and a common seal, may sue and be sued in its
      corporate name, and shall have the power to acquire, hold, manage or dispose of movable
      or immovable property, and enter into any contract or other transactions as any legal
      person.

      In the execution of this sub-programme, the commission performs the following to ensure
      compliance with the Act.

               Verify particulars of founding members in each district
               Inspect political party offices in the regions and in the districts levels
               Consider their audited accounts

      The beneficiaries of the sub-programme are political Parties.

Electoral Commission                                                                         Page 35
3.    Budget Sub-Programme Results Statement
      The table indicates the main outputs, its indicators and projections by which the Service
      measures the performance of this sub-programme. The past data indicates actual
      performance whilst the projections are the Service’s estimate of future performance.
                                                              Past Years            Projections
      Main Output                  Output Indicator
                                                              2012   2013    2014      2015       2016
      Verification of particulars of Political staff
                                   No. of Executive
      Executive members            members verified
                                  No. of Founding
                                                              400    900      500       600       1000
      Founding Members            Members verified
      Inspection of Political Party Offices

                                   No. of Political party
                                   Headquarters Offices
      Headquarter Offices                                      0
                                   inspected

                                   No. of Regional and
      Regional &                   Constituencies political
                                                               0
      Constituencies Offices       Party Offices inspected.

      Audited Accounts of Political Parties
                                   No. of political Party
                                   Audited Accounts
      Received
                                   received.
                                   No. of Political Party
      Audited                      Audited accounts
                                   Audited

4.    Budget Sub-Programme Operations and Projects
      The table lists the main Operations and Projects to be undertaken by the sub- programme.
                         Operations                                         Projects

       Verification of particulars of Founding and
       Executive Members of Political Parties in the
       Regions and Districts
       Inspection of Political Party offices in the
       Regions and Constituencies
       Auditing of Audited Accounts of Political Party.

Electoral Commission                                                                          Page 36
5.    Budget Sub-Programme            Summary:         Expenditure          by     Economic
      Classification

      Sub-Programme SP 2.5:Registration of Political Parties
      Expenditure by          2012     2013       2014           2015             2016
      Economic
      Classification         Budget   Budget     Budget        Indicative    Indicative
                                                  GH₵            GH₵           GH₵
      Current Expenditure
       21 Compensation of
                                                   -               -                -
      Employees
       22 Use of Goods and
                                                120,000         120,000          121,200
      Services
       25 Subsidies                                -               -                -
       26 Grants                                   -               -                -
       27 Social Benefits                          -               -                -
       28 Other Expenses                           -               -                -
      Capital Expenditure
       31 Non-Financial
                                                   -               -                -
      Assets
      Total Expenditure                         120,000         120,000          121,200

Electoral Commission                                                                    Page 37
PART C: FINANCIAL INFORMATION

Annex 1: Summary of Expenditure by Programme, Economic Classification and Funding Source

Annex 2: Expenditure by Programme and Sub-Programme

Annex 3: Expenditure by Programme and Project

Annex 4: Expenditure by Funding and Programme

Annex 5: Expenditure by Programme /Sub-Programme and Economic Classification

Electoral Commission                                                           Page 38
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