EVENT EMERGENCY MANAGEMENT PLAN
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TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter
DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017
EVENT
EMERGENCY
MANAGEMENT
PLAN
TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter
DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017
Sustainable Living Festival Big Weekend - Contact List
Festival Contact Mobile Email
SLF - Festival Director Luke Taylor 0449 641 160 luke@slf.org.au
SLF - Exhibitor Coordinator James Stokes 0405 187 738 exhibitors@festival.slf.org.au
SLF - Program Coordinator Lisa Farinosi 0411 789 231 lisa@slf.org.au
SLF - Volunteer Kimberley Jackson 03 9249 1888 volunteers@slf.org.au
Coordinator
SLF - Info Hub Coordinator Carolyn Brush 0412 239 316 carolyn@davidbrush.com.au
RAE - Site Manager Alain Beaunom 0438 051 134 alain@rightangleevents.com.au – SITE WARDEN
SLF- Assistant Site Sarah Jedrusiak 0417 011 870 sarah@slf.org.au – SITE WARDEN
Manager
SLF - Production Manager Satta Van Daal 0405 468 475 satta@stenc-o-rama.com
SLF - Assistant Production Mark Bremner 0409 693 152 markdbremner@gmail.com
Manager
Authorities Contact Mobile Email
CoM Events Melbourne Fleur Billing 9658 9167 fleur.billing@melbourne.vic.gov.au
CoM Park Ranger Jim Szonyi 0412 252 774
CoM (Serco) Jay Lukey 8417 9700 Jae.Lukey@serco-ap.com.au
CoM Building and Permits Luke Hamblin 9658 8498 Luke.Hamblin@melbourne.vic.gov.au
Federation Square Events Michael Williamson 9655 1954 Michael.Williamson@fedsquare.com
Fed Sq Security Fed Square 03 9655 1999 PRIMARY EMERGENCY CONTACT
Victorian Commission for Kim Saligari 1300 182 457 kim.saligari@vcglr.vic.gov
Gambling and Liquor
Regulation
Supplier Contact Details Contact Mobile Email
Quality Event Hire Marcus Cosson 0428 367 200 marcus@qualityeventhire.com.au
Ikon Cleaning Services Melissa Rankin 0421 611 414 melissa.rankin@fedsquare.com
St John Ambulance Damila 03 8588 8599 events@stjohnvic.com.au
Technical Events Scott Dickson 0428 982 211 scott@technicalevents.com.au
Metropolitan Guard Anna Charlotte 03 9357 1741 accounts@metroguards.com.au
Services
Event Communication Branden Butler 0430 777 321 branden@eventcommunicationsolutions.com.au
Solutions
AK Coolrooms Hire Andrew Brooks 0410 553 831 akcoolroomhire@iprimus.com.au
Darren Nuttal Electrical Darren Nuttal 0418 319 214 nutts@pacific.net.au
Wonderdome Ben Tranter 0418 234 348 benjaminjtranter@gmail.com
ANL Container Hire 7 Sales Paul Murone 0404 601 383 pmurone@anlcontainers.com.au
Butler Freight - Holding Roman 9316 8222 operations@butlerfreight.com.au
Yard
Nation Wide - SLF Head Office 13 48 69
Container
Fencing (AFC) Ollie Pascoe 0411 866 293 fencing1@optusnet.com.au
Artplay Eelin Cheah 0408 014 178 Eelin.cheah@melbourne.vic.gov.au
Yarra Valley Water Jenny Kenshole 0411 260 094 sponsorship@yvw.com.au
City west Water (Mobile Bronwyn Pearce 0458 971 658 bronwyn.pearce@citywestwater.com.au
Drinking Fountain)
Composting Toilet System Andy Tannahill 0417 053 377 andy@compostingtoiletsystems.com.au
Wash Against Waste Robin Friday 0418 307 131 rfriday@bigpond.net.au
Good Beer Co James Grugeon 0459 092 923 james@thegoodbeerco.com.au
Sun Power Sound System Andrew Rance 0400 229 184 andrewcrance@gmail.comTITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter
DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017
1. WONDERDOME SLF SAFETY INSTRUCTIONS
All Staff
Ensure you check all items on safety checklists thoroughly.
Do not perform any tasks that you are not trained or able to do safely.
All Emergency Services out rank Wardens. Should they give any personnel a direct order; they should carry
out the order.
Contact the Site Managemer immediately for any situation you think may be potentially dangerous eg:
overcrowding, riotous behaviour etc or any situation you are unsure of.
Wardens are not to be actively involved in crowd control such as stopping altercations.
It is not the responsibility of a warden to actively control emergencies such as putting out fires.
The primary responsibility of Wardens is to ensure, as far as practicable, the safety of patrons and employees
and when necessary arrange their orderly evacuation from danger.
Wardens are to assist Emergency Services as required.
Consume adequate liquids and take steps to avoid exposure
The roles of First Aiders and Wardens are separate and distinct. Wardens who are also First Aiders shall not
be required to carry out First Aid during an emergency
Security
Engage in Warden duties and assist Wardens as required
Security to ensure access to venues is limited to Staff, Performers and Patrons as directed.
Security to engage in asset protection as directed.
Security to engage in crowd control as directed.
Security will manage licensed areas as directed.
Traffic Barrier Marshals
Traffic Marshals are not to leave a road closure unattended for any period of time.
Emergency vehicles will require access at road closures, usually following a direction from Event Management.
Report any suspicious occurrences immediately to Site Manager.
Bump In & Out Rules
Site manager must be supervising bump in and bump out at all times
Site manager must be first and last on site
Construction areas to be fenced, have warning signage and public prevented from entry
All contractors and staff are to have been inducted to the site by the site manager
High risk construction work to be carried out by holders of CI certificate
All persons within construction area to be wearing fluorescent vests and closed footwear.
PPE to be worn as required depending on work being undertaken.
Venue weight limits to be observed at all times
Vehicles may only enter or leave site during designated and scheduled times
All vehicles to be under supervision with hazard lights on at 10km/hr.
All loading and unloading to be supervised by Site Manager at all times.
Pedestrians are to be given right of way at all times during vehicle access and loading and unloading.TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter
DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017
2. EVACUATION PROTOCOLS
1. On hearing Alert Announcements (Beep Beep), Warnings or recognising an Emergency;
Meet Staff at Venue Marshalling Point (Immediately Outside Wonderdome door)
Contact Site Manager and report or ascertain situation
Assign Staff to evacuation assistance roles
Ensure all Wardens are positioned at the ready
Alert adjacent Areas of an impending evacuation if necessary
Assist Patrons to remain calm and orderly
Stay at Marshalling Point until notified (if safe to do so)
On evacuation signal or (Whoop Whoop) immediately make your way via Emergency Exits to the Assembly
Area (If unable to communicate with Site Manager, Area Warden to commence evacuation if required).
2. Assessment of Emergency
Location and extent of emergency.
Proximity of flammable liquids/gases and other materials or suspect items (in case of bomb threats).
If toxic emission is present, evacuation must be away from direction of toxic emission.
Whether it is safe to try and extinguish a fire or retard smoke penetration.
The nature and extent of injured persons in the danger area and whether those present are capable of
evacuating all personnel including mobility impaired persons in danger.
The nearest safe exit route.
3. Evacuation Phases
Phase 1: Immediately move all people away from the danger
Phase 2: Move people laterally to a safe area
Phase 3: Evacuate effected parts of the premises
Phase 4: Total evacuation of the premises
4. Protocols
NOTE: Entry and re-entry are forbidden until authorised by the Officer-In-Charge of the attending Emergency Services.
It is essential that all Staff make contact and introduce themselves to all Area Wardens and Wardens at the event.
Please familiarise yourself with evacuation procedures.
On hearing evacuation announcements or warning;
In the event of an evacuation warning, all persons are to immediately evacuate away from the danger area by
the nearest and safest route to a safe area
Direct patrons to exit calmly via doors
Monitor crowd behaviour and update Site Manager.
Ensure Wardens have cleared all venues, toilets, storerooms and plant rooms in your Venue or Area.
Secure areas if possible to prevent re-entry
When it is all clear report to Site Manager and move to Evacuation Assembly Area.
Wardens are to ensure there is absolutely no re-entry prior to the controlling Emergency Service giving clear
instruction it is safe to do so.
Avoid the use of mobile phones and radios in situations involving explosives or bomb threats.
Police and Fire Brigade out rank all event management. Should either give any personnel a direct order, they
should carry out the order. Confirmation from event management is not required.TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter
DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017
3. FIRE RESPONSE GUIDE
FIRST STAFF ON SCENE
Ensure Fire Service contacted
Quickly assess and raise the alarm by sending runners to Site Warden
Attack fire with appropriate fire fighting equipment if able and safe to do so
Withdraw when instructed
SITE MANAGER/CHIEF WARDEN
Determine situation
Confirm Fire Service contacted
Provide Fire Services with update on type of fire and access
Establish Emergency Control Centre
Establish a Control Point, if safe to do so
Determine appropriate evacuation route (note wind direction)
Instruct Area Wardens to evacuate if required
Identify injured persons
Arrange for staff to meet and assist Emergency Services on arrival
SPECIAL CONSIDERATIONS
Do not attempt to remove debris from electrical equipment.
If irritating or noxious vapours are present, withdraw immediately and stop all personnel from entering the area.
Municipal Safety Management Plans will override this plan if warranted.TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter
DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017
4.MEDICAL EMERGENCY RESPONSE GUIDE
FIRST STAFF AWARE
Quickly assess the situation
Call Ambulance on 000 if required
Notify Medical Officer, First Aid and Site Manager/Warden
Give nature of injury, are they conscious?, breathing?, their approximate age
Give exact location of injured patient and your location and contact details
Render assistance to patient if able until First Aid arrive then assist if required
SITE MANAGER/CHIEF WARDEN
Determine situation
Ensure alarm has been raised with Ambulance Victoria
PHONE 000 – advise on type of injuries
Establish Emergency Control Centre if necessary
Advise Warden of Ambulance vehicle and staff routes
Establish control point
Identify injured persons
Arrange for staff to meet and assist Emergency Services
Indentify all staff involved
SPECIAL CONSIDERATIONS
Employees involved in treating injured should ensure they make use of personal protective equipment such as
rubber gloves, facemasks etc and should only treat if trained in such treatment.TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter
DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017
4. UNATTENDED BAGS & SUSPICIOUS PACKAGES
WARDEN & STAFF INSTRUCTION
If someone alerts you or you see an unattended bag or suspicious package:
If you do not believe it is suspicious
Watch to see if it appears to be in someone’s care
Ask if people around the immediate area if it is theirs
If no one claims the bag/package, and you do not believe it is suspicious, call for Security or Warden to have it
removed
If you believe it is suspicious
If you are concerned about the object’s appearance alert MEOC by runner or landline
Avoid radio and mobile phone use in the immediate vicinity
Note the appearance, sound and exact location of the object
Do not touch the object
MEOC
If a bag or package is reported as suspicious:
Alert Site Manager/Chief Warden
Alert Police
CHIEF WARDEN
Send Security to check situation and await report
Ensure Police are alerted
Isolate the immediate area
Establish a Control Point, if safe to do so
Prepare to evacuate the area if instructed by Police (300 metres radius)
Shut down gas
If instructed call the National Security Hotline
WARNING
IF SUSPICIOUS ARTICLE IS DISCOVERED
DO NOT TOUCH, TILT OR TAMPERTITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter
DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017
5. LOST CHILD / MISSING PERSON RESPONSE GUIDE
FIRST STAFF OR WARDEN CONTACT
Immediately inform Site Manager/Chief Warden of situation
Stay in the position child is found to allow possible early re-uniting
Remain with child or informant at scene until Security or Warden arrives
Follow instructions from Security or Warden
Assist Police as requested
SITE MANAGER
Gather name and age and log call
Alert Customer Service
Alert Security
Alert Police
6. EVACUATION ANNOUCMENTS
EVACUATION:
Ladies and Gentlemen. You are not in any immediate danger, for your safety we need to stop the event temporarily
and clear the area. Please assist us by following the directions of our wardens to the nearest safe exitTITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter
DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017
7.INCIDENT LOG
Incident
(Impacts upon or has the potential to impact upon the safety of staff, contractors or visitors)
Date Time Description Reported To Action Required
INCIDENT LOG OWNER NAME: .............................................................................................................................. (print)
AREA/VENUE: ........................................................................................................................................................ (print)
SIGNATURE:............................................................................................................................................................ (sign)
DATE: ................................................................................... TIME: .............................................................TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter
DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017
INCIDENT REPORTING PROCEDURE
An incident does not have to hurt someone but may have the potential to hurt someone
All incidents must be recorded on the daily incident log
If no incidents are recorded the log must reflect that fact
The log is to be returned to the Site Manager at the end of each day
Every incident which involves injury or property damage:
Must be reported to the Site Manager/Cheif Warden
Must be recorded on the daily incident log
Must have an incident investigation form completed
Must have statements completed as soon as possible by all staff present
Witnesses names and contact details must be obtained
Try to obtain the information as unobtrusively as possible
Be compassionate but do not admit liability
Incident or Injury Occurs
Is WorkCover Notification Required?
Keep All Records Notify WorkCover
Complete Incident Log
Complete Accident Investigation Forms
Obtain Statements
Investigate
Take Corrective Action
Keep All RecordsTITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter
DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017
8 EVACUATION DIAGRAM
Note: Wonderdome SLF is a daytime venue and does not require any emergency lightingTITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter
DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017
9. FIRE EXTINGUISHERS
3 x 4.5 kg AB(E) dry chemical powder extinguishers are supplied as per the 300msq floor space as
shown on the Plan View Ballast/Fire/Sign drawing
Every extinguisher must be positioned on a substantial hook or bracket not more than 1.2 m above the
ground and its base must not be less than 100 mm above the ground with signage in accordance with
AS 2444 (2001).
All extinguishers must be maintained in accordance with AS 1851 (2005).
10. EMERGENCY LIGHTING AND EXIT SIGNAGE
As Wonderdome SLF is a daylight only event there is no emergency lighting required.
One photo luminescent exit sign must be installed above every exit.
All exits must be kept clear and open and policed regularly to ensure that they are open in case of
an emergency.
11. MARSHALLING POINTS
The Wonderdome Marshalling point is designated to be directly outside the main entrance.TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017
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