EVENT EMERGENCY MANAGEMENT PLAN
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TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017 EVENT EMERGENCY MANAGEMENT PLAN
TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017 Sustainable Living Festival Big Weekend - Contact List Festival Contact Mobile Email SLF - Festival Director Luke Taylor 0449 641 160 firstname.lastname@example.org SLF - Exhibitor Coordinator James Stokes 0405 187 738 email@example.com SLF - Program Coordinator Lisa Farinosi 0411 789 231 firstname.lastname@example.org SLF - Volunteer Kimberley Jackson 03 9249 1888 email@example.com Coordinator SLF - Info Hub Coordinator Carolyn Brush 0412 239 316 firstname.lastname@example.org RAE - Site Manager Alain Beaunom 0438 051 134 email@example.com – SITE WARDEN SLF- Assistant Site Sarah Jedrusiak 0417 011 870 firstname.lastname@example.org – SITE WARDEN Manager SLF - Production Manager Satta Van Daal 0405 468 475 email@example.com SLF - Assistant Production Mark Bremner 0409 693 152 firstname.lastname@example.org Manager Authorities Contact Mobile Email CoM Events Melbourne Fleur Billing 9658 9167 email@example.com CoM Park Ranger Jim Szonyi 0412 252 774 CoM (Serco) Jay Lukey 8417 9700 Jae.Lukey@serco-ap.com.au CoM Building and Permits Luke Hamblin 9658 8498 Luke.Hamblin@melbourne.vic.gov.au Federation Square Events Michael Williamson 9655 1954 Michael.Williamson@fedsquare.com Fed Sq Security Fed Square 03 9655 1999 PRIMARY EMERGENCY CONTACT Victorian Commission for Kim Saligari 1300 182 457 firstname.lastname@example.org Gambling and Liquor Regulation Supplier Contact Details Contact Mobile Email Quality Event Hire Marcus Cosson 0428 367 200 email@example.com Ikon Cleaning Services Melissa Rankin 0421 611 414 firstname.lastname@example.org St John Ambulance Damila 03 8588 8599 email@example.com Technical Events Scott Dickson 0428 982 211 firstname.lastname@example.org Metropolitan Guard Anna Charlotte 03 9357 1741 email@example.com Services Event Communication Branden Butler 0430 777 321 firstname.lastname@example.org Solutions AK Coolrooms Hire Andrew Brooks 0410 553 831 email@example.com Darren Nuttal Electrical Darren Nuttal 0418 319 214 firstname.lastname@example.org Wonderdome Ben Tranter 0418 234 348 email@example.com ANL Container Hire 7 Sales Paul Murone 0404 601 383 firstname.lastname@example.org Butler Freight - Holding Roman 9316 8222 email@example.com Yard Nation Wide - SLF Head Office 13 48 69 Container Fencing (AFC) Ollie Pascoe 0411 866 293 firstname.lastname@example.org Artplay Eelin Cheah 0408 014 178 Eelin.email@example.com Yarra Valley Water Jenny Kenshole 0411 260 094 firstname.lastname@example.org City west Water (Mobile Bronwyn Pearce 0458 971 658 email@example.com Drinking Fountain) Composting Toilet System Andy Tannahill 0417 053 377 firstname.lastname@example.org Wash Against Waste Robin Friday 0418 307 131 email@example.com Good Beer Co James Grugeon 0459 092 923 firstname.lastname@example.org Sun Power Sound System Andrew Rance 0400 229 184 email@example.com
TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017 1. WONDERDOME SLF SAFETY INSTRUCTIONS All Staff Ensure you check all items on safety checklists thoroughly. Do not perform any tasks that you are not trained or able to do safely. All Emergency Services out rank Wardens. Should they give any personnel a direct order; they should carry out the order. Contact the Site Managemer immediately for any situation you think may be potentially dangerous eg: overcrowding, riotous behaviour etc or any situation you are unsure of. Wardens are not to be actively involved in crowd control such as stopping altercations. It is not the responsibility of a warden to actively control emergencies such as putting out fires. The primary responsibility of Wardens is to ensure, as far as practicable, the safety of patrons and employees and when necessary arrange their orderly evacuation from danger. Wardens are to assist Emergency Services as required. Consume adequate liquids and take steps to avoid exposure The roles of First Aiders and Wardens are separate and distinct. Wardens who are also First Aiders shall not be required to carry out First Aid during an emergency Security Engage in Warden duties and assist Wardens as required Security to ensure access to venues is limited to Staff, Performers and Patrons as directed. Security to engage in asset protection as directed. Security to engage in crowd control as directed. Security will manage licensed areas as directed. Traffic Barrier Marshals Traffic Marshals are not to leave a road closure unattended for any period of time. Emergency vehicles will require access at road closures, usually following a direction from Event Management. Report any suspicious occurrences immediately to Site Manager. Bump In & Out Rules Site manager must be supervising bump in and bump out at all times Site manager must be first and last on site Construction areas to be fenced, have warning signage and public prevented from entry All contractors and staff are to have been inducted to the site by the site manager High risk construction work to be carried out by holders of CI certificate All persons within construction area to be wearing fluorescent vests and closed footwear. PPE to be worn as required depending on work being undertaken. Venue weight limits to be observed at all times Vehicles may only enter or leave site during designated and scheduled times All vehicles to be under supervision with hazard lights on at 10km/hr. All loading and unloading to be supervised by Site Manager at all times. Pedestrians are to be given right of way at all times during vehicle access and loading and unloading.
TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017 2. EVACUATION PROTOCOLS 1. On hearing Alert Announcements (Beep Beep), Warnings or recognising an Emergency; Meet Staff at Venue Marshalling Point (Immediately Outside Wonderdome door) Contact Site Manager and report or ascertain situation Assign Staff to evacuation assistance roles Ensure all Wardens are positioned at the ready Alert adjacent Areas of an impending evacuation if necessary Assist Patrons to remain calm and orderly Stay at Marshalling Point until notified (if safe to do so) On evacuation signal or (Whoop Whoop) immediately make your way via Emergency Exits to the Assembly Area (If unable to communicate with Site Manager, Area Warden to commence evacuation if required). 2. Assessment of Emergency Location and extent of emergency. Proximity of flammable liquids/gases and other materials or suspect items (in case of bomb threats). If toxic emission is present, evacuation must be away from direction of toxic emission. Whether it is safe to try and extinguish a fire or retard smoke penetration. The nature and extent of injured persons in the danger area and whether those present are capable of evacuating all personnel including mobility impaired persons in danger. The nearest safe exit route. 3. Evacuation Phases Phase 1: Immediately move all people away from the danger Phase 2: Move people laterally to a safe area Phase 3: Evacuate effected parts of the premises Phase 4: Total evacuation of the premises 4. Protocols NOTE: Entry and re-entry are forbidden until authorised by the Officer-In-Charge of the attending Emergency Services. It is essential that all Staff make contact and introduce themselves to all Area Wardens and Wardens at the event. Please familiarise yourself with evacuation procedures. On hearing evacuation announcements or warning; In the event of an evacuation warning, all persons are to immediately evacuate away from the danger area by the nearest and safest route to a safe area Direct patrons to exit calmly via doors Monitor crowd behaviour and update Site Manager. Ensure Wardens have cleared all venues, toilets, storerooms and plant rooms in your Venue or Area. Secure areas if possible to prevent re-entry When it is all clear report to Site Manager and move to Evacuation Assembly Area. Wardens are to ensure there is absolutely no re-entry prior to the controlling Emergency Service giving clear instruction it is safe to do so. Avoid the use of mobile phones and radios in situations involving explosives or bomb threats. Police and Fire Brigade out rank all event management. Should either give any personnel a direct order, they should carry out the order. Confirmation from event management is not required.
TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017 3. FIRE RESPONSE GUIDE FIRST STAFF ON SCENE Ensure Fire Service contacted Quickly assess and raise the alarm by sending runners to Site Warden Attack fire with appropriate fire fighting equipment if able and safe to do so Withdraw when instructed SITE MANAGER/CHIEF WARDEN Determine situation Confirm Fire Service contacted Provide Fire Services with update on type of fire and access Establish Emergency Control Centre Establish a Control Point, if safe to do so Determine appropriate evacuation route (note wind direction) Instruct Area Wardens to evacuate if required Identify injured persons Arrange for staff to meet and assist Emergency Services on arrival SPECIAL CONSIDERATIONS Do not attempt to remove debris from electrical equipment. If irritating or noxious vapours are present, withdraw immediately and stop all personnel from entering the area. Municipal Safety Management Plans will override this plan if warranted.
TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017 4.MEDICAL EMERGENCY RESPONSE GUIDE FIRST STAFF AWARE Quickly assess the situation Call Ambulance on 000 if required Notify Medical Officer, First Aid and Site Manager/Warden Give nature of injury, are they conscious?, breathing?, their approximate age Give exact location of injured patient and your location and contact details Render assistance to patient if able until First Aid arrive then assist if required SITE MANAGER/CHIEF WARDEN Determine situation Ensure alarm has been raised with Ambulance Victoria PHONE 000 – advise on type of injuries Establish Emergency Control Centre if necessary Advise Warden of Ambulance vehicle and staff routes Establish control point Identify injured persons Arrange for staff to meet and assist Emergency Services Indentify all staff involved SPECIAL CONSIDERATIONS Employees involved in treating injured should ensure they make use of personal protective equipment such as rubber gloves, facemasks etc and should only treat if trained in such treatment.
TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017 4. UNATTENDED BAGS & SUSPICIOUS PACKAGES WARDEN & STAFF INSTRUCTION If someone alerts you or you see an unattended bag or suspicious package: If you do not believe it is suspicious Watch to see if it appears to be in someone’s care Ask if people around the immediate area if it is theirs If no one claims the bag/package, and you do not believe it is suspicious, call for Security or Warden to have it removed If you believe it is suspicious If you are concerned about the object’s appearance alert MEOC by runner or landline Avoid radio and mobile phone use in the immediate vicinity Note the appearance, sound and exact location of the object Do not touch the object MEOC If a bag or package is reported as suspicious: Alert Site Manager/Chief Warden Alert Police CHIEF WARDEN Send Security to check situation and await report Ensure Police are alerted Isolate the immediate area Establish a Control Point, if safe to do so Prepare to evacuate the area if instructed by Police (300 metres radius) Shut down gas If instructed call the National Security Hotline WARNING IF SUSPICIOUS ARTICLE IS DISCOVERED DO NOT TOUCH, TILT OR TAMPER
TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017 5. LOST CHILD / MISSING PERSON RESPONSE GUIDE FIRST STAFF OR WARDEN CONTACT Immediately inform Site Manager/Chief Warden of situation Stay in the position child is found to allow possible early re-uniting Remain with child or informant at scene until Security or Warden arrives Follow instructions from Security or Warden Assist Police as requested SITE MANAGER Gather name and age and log call Alert Customer Service Alert Security Alert Police 6. EVACUATION ANNOUCMENTS EVACUATION: Ladies and Gentlemen. You are not in any immediate danger, for your safety we need to stop the event temporarily and clear the area. Please assist us by following the directions of our wardens to the nearest safe exit
TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017 7.INCIDENT LOG Incident (Impacts upon or has the potential to impact upon the safety of staff, contractors or visitors) Date Time Description Reported To Action Required INCIDENT LOG OWNER NAME: .............................................................................................................................. (print) AREA/VENUE: ........................................................................................................................................................ (print) SIGNATURE:............................................................................................................................................................ (sign) DATE: ................................................................................... TIME: .............................................................
TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017 INCIDENT REPORTING PROCEDURE An incident does not have to hurt someone but may have the potential to hurt someone All incidents must be recorded on the daily incident log If no incidents are recorded the log must reflect that fact The log is to be returned to the Site Manager at the end of each day Every incident which involves injury or property damage: Must be reported to the Site Manager/Cheif Warden Must be recorded on the daily incident log Must have an incident investigation form completed Must have statements completed as soon as possible by all staff present Witnesses names and contact details must be obtained Try to obtain the information as unobtrusively as possible Be compassionate but do not admit liability Incident or Injury Occurs Is WorkCover Notification Required? Keep All Records Notify WorkCover Complete Incident Log Complete Accident Investigation Forms Obtain Statements Investigate Take Corrective Action Keep All Records
TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017 8 EVACUATION DIAGRAM Note: Wonderdome SLF is a daytime venue and does not require any emergency lighting
TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017 9. FIRE EXTINGUISHERS 3 x 4.5 kg AB(E) dry chemical powder extinguishers are supplied as per the 300msq floor space as shown on the Plan View Ballast/Fire/Sign drawing Every extinguisher must be positioned on a substantial hook or bracket not more than 1.2 m above the ground and its base must not be less than 100 mm above the ground with signage in accordance with AS 2444 (2001). All extinguishers must be maintained in accordance with AS 1851 (2005). 10. EMERGENCY LIGHTING AND EXIT SIGNAGE As Wonderdome SLF is a daylight only event there is no emergency lighting required. One photo luminescent exit sign must be installed above every exit. All exits must be kept clear and open and policed regularly to ensure that they are open in case of an emergency. 11. MARSHALLING POINTS The Wonderdome Marshalling point is designated to be directly outside the main entrance.
TITLE: WONDERDOME EVENT EMERGENCY MANAGEMENT PLAN PREPARED BY: Ben Tranter DOCUMENT REVISION: 1.0 Rev A DATE:08/02/2017
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