EventsUpdate APRIL 2018 - NZEA

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EventsUpdate APRIL 2018 - NZEA
EventsUpdate
APRIL 2018              editorial@nzea.co —
                                          ­ New Zealand Events Association, C/- PO Box 24018, Auckland 1345 ISSN 1179-3678

NUMBERS UP AT CRANKWORX                ETF18 UPDATE                                  WASTE MINIMISATION FOCUS
ROTORUA 2018 — See page 2              — See page 5                                  — See page 7
EventsUpdate APRIL 2018 - NZEA
FROM THE
                                                                                                            GENERAL MANAGER

Networking a priority!
The April Board meeting held        Digital Media for Events           critical to a healthy industry,   Awards: And, finally, a
early this month was hugely         (re-visiting one of our most       it provides the opportunity       word on the annual NZEA
productive in confirming            popular seminars to date)          to collaborate, share             Event Awards programme.
an exciting year’s worth of                                            experiences, and overcome         The Board are pleased to
                                   We’ll be announcing our
activity.                                                              challenges together. Please       announce an extended
                                   presenters and opening
                                                                       take advantage of these           qualifying period for the 2018
Seminars: We are finalising        registrations shortly - NZEA
                                                                       opportunities as they arise.      Event Awards, running from
details of the year’s seminar      members will be the first to
                                                                                                         31 March 2017 through to 31
series’ and are looking forward    know. Watch this space, this is     VolunteerNet: Many of you
                                                                                                         July 2018, that’s 16 month
to opening registrations           going to be a year full of great    will already know that the
                                                                                                         window of opportunity to
shortly. As a teaser, our          development opportunities!          VolunteerNet website closed
                                                                                                         celebrate your successes!
programme is shaping up as                                             this month. There were many
                                   Networking: our membership                                            Entries will be open from
follows:                                                               reasons for this decision, but
                                   has consistently told us that                                         early August for an eight week
· June: Sponsorships and                                               ultimately the model was not
                                   networking is top priority,                                           period – so get planning your
  Partnerships series                                                  sustainable in an environment
                                   and we’ve heard you! Our                                              entries now.
· July: Event Safety and Risk                                          where other platforms offer
                                   spectacular team of Regional
  workshops series                                                     similar services.                 Warm regards,
                                   Reps will be facilitating
· August: Strategic Planning                                                                             Ségolène de Fontenay
                                   networking opportunities in         A sincere thank you to all who
  for Events                                                                                             General Manager
                                   your region soon. The chance        have supported VolunteerNet
                                                                                                         NZEA
· September: Marketing and         to connect with your peers is       throughout the years.

Numbers up at Crankworx Rotorua 2018
SOURCE: NZHerald.co.nz, 10
April 2019
Crankworx Rotorua 2018 has
been dubbed a success with
event entries at capacity, huge
international viewership and
around 40,000 visitations over
the nine-day festival.
This was up from 35,000
visitations during the 2017
festival.
Event director Ariki Tibble said
Crankworx Rotorua was keen
to push the envelope as the
event entered the first year of
a new 10-year contract.
“The new additions were            The Crankworx Rotorua team celebrate a successful 2018 event. CREDIT: Photo/Clint Trahan
significant changes which
created some challenges            the Enduro World Series once       Crankworx featured several         The expo saw 60 businesses
for us, but they paid off and      again as part of the event.”       new elements in 2018,              on-site with more
have helped to position us for                                        including the addition of a        international exhibitors this
                                   Initial figures show total
continuous improvement in                                             new Dual Slalom course and         year.
                                   Crankworx Rotorua broadcast
the years to come.                                                    a Redwoods DH event, a new
                                   views were up about 70 per                                            Kidsworx saw about 400
                                                                      Kidsworx Arena, a new Pump
“Our team has pulled off           cent, tracking more than                                              kids over five days, a 10 per
                                                                      Track, an Eat Streat based
another incredible festival.       600,000 views across all                                              cent increase on 2017, with
                                                                      opening ceremony, a Deep
It’s always a huge relief, and     platforms.                                                            a particular increase in the
                                                                      Summer Competition, and
we’re poised to build on this                                                                            under-6 demographic as well
                                   Viewers across 64 countries        greater accessibility to the
year’s enhancements in 2019,                                                                             as a big jump in the number of
                                   engaged with the live webcasts     event for locals.
where we will welcome back                                                                               girls participating.
                                   for an average of 23 minutes.

Cover image: Christchurch’s Lantern Festival. Credit: ChristchurchNZ

Events Update, April 2018                                                                                                           Page 2
EventsUpdate APRIL 2018 - NZEA
EVENTING THE FUTURE
                  2018                            CONFERENCE
                                          6/7 AUGUST
                                          RYDGES LATIMER
                                          CHRISTCHURCH

                                                #ETF18 JOIN THE CONVERSATION
                                                   PROFESSIONAL DEVELOPMENT CONFERENCE
                                                   FOR THE CORPORATE, BUSINESS, INCENTIVE,
                                                   AND EVENT INDUSTRY SECTORS.

                                 "New Zealand's premier conference for the event industry and the
                                 official conference of the New Zealand Events Association

        Tahira Endean                     Kim Skildum-Reid                       Kaila Colbin
       Author & Event Producer                Power Sponsorship                    SingularityU

thought leaders | topic specialists | event trends
PROGRAMME RELEASED                   CONFERENCE OFFERS                    SPEAKERS & SPECIALISTS
Check out the programme              3 or more from the same              Strategically selected for their
online now for details               organisation discounts               expertise on developments & issues
                                     NZEA member rate                     relevant to the event industry
                                     Early bird savings until 23rd July
EventsUpdate APRIL 2018 - NZEA
Auckland’s Major Events Portfolio Confirmed
SOURCE: ATEED Release, 11        “Events like the ITM Auckland      All Blacks vs Australia       Venue: TBC
April 2018                       SuperSprint and ASB Classic        Date: 25 Aug 2018
                                                                                                  Auckland Lantern Festival
                                 draw visitors from outside         Venue: Eden Park
A diverse range of cultural,                                                                      Date: 14 – 17 Feb 2019
                                 Auckland to come and enjoy
lifestyle and sporting events                                       New Zealand Fashion Week      Venue: Auckland Domain
                                 what’s on offer here, and
happening in Auckland over                                          Date: 24 Aug – 2 Sep 2018
                                 international broadcast                                          Auckland Pride Parade
the coming financial year will                                      Venue: ANZ Viaduct Events
                                 coverage of them highlights                                      Date: 16 Feb 2019
receive public investment                                           Centre
                                 Auckland as a host city and                                      Venue: Ponsonby Rd
as part of Auckland’s Major      destination. And all these         Auckland On Water Boat Show
Events Portfolio.                events provide work for local                                    Splore Music and Arts
                                                                    Date: 27 – 30 Sep 2018
                                 event operators, suppliers,                                      Festival
                                                                    Venue: ANZ Viaduct Events
Auckland Tourism, Events         services and workers.”                                           Date: 21 – 24 Feb 2019
                                                                    Centre and Viaduct Harbour
and Economic Development                                                                          Venue: Tapapakanga Regional
(ATEED) invests in major         Of the 20 events confirmed         Auckland Diwali Festival      Park
events on behalf of Auckland     for the 2018/19 portfolio, 14      Date: 20 - 21 Oct 201
                                                                                                  Sculpture on the Gulf
Council to generate economic     are arts, lifestyle and cultural   Venue: Aotea Square
                                                                                                  Date: 25 Jan – 17 Feb 2019
and social benefits for the      events, with the balance being     ASB Auckland Marathon         Venue: Waiheke
region and its people.           sporting events.                   Date: 28 Oct 2018
                                                                                                  Pasifika Festival
ATEED is investing in 20 major                                      Venue: Various
                                 Auckland’s Major Events                                          Date: 23 – 24 March 2019
events in 2018/19, including     Portfolio 2018/19                  ITM Auckland SuperSprint      Venue: Western Springs Park
14 events that successfully                                         Date: 2-4 Nov
applied for sponsorship          FIBA Basketball World Cup                                        NZ International Comedy
                                                                    Venue: Pukekohe Park
through the annual               2019 Asian Qualifiers: Tall                                      Festival
                                                                    Raceway
contestable funding round.       Blacks v China                                                   Date: 1 - 26 May 2019
                                 Date: 1 July 2018                  Farmers Santa Parade          Venue: Various
The latest funding round saw     Venue: Spark Arena                 Date: 25 Nov 2018
                                                                                                  Auckland Writers Festival
ATEED receive 49 applications                                       Venue: Central city
                                 2018 Pan Pacific Youth Water                                     Date: 14 -19 May 2019
requesting a total of $8.9
                                 Polo Festival                      ASB Classic                   Venue: Aotea Centre
million in sponsorship
                                 Date: 7 - 17 July 2018             Date: 31 Dec 2018 – 12 Jan
funding, with approximately                                                                       Auckland Art Fair
                                 Venue: Various                     2019
$1.35 million available to                                                                        Date: 1-5 May 2019
                                                                    Venue: ASB Tennis Arena
allocate for contestable major   New Zealand International                                        Venue: The Cloud
events sponsorship.              Film Festival                      Tamaki Herenga Waka
                                                                                                  * Confirmed events at 11 April
                                 Date: 19 July – 5 Aug 2018         Festival
Since Auckland’s Major                                                                            2017, details may be subject to
                                 Venue: Various                     Date: Jan 2019
Events Strategy was approved                                                                      change.
by Auckland Council in 2011,
ATEED-sponsored major
events have contributed
$360 million to the regional
economy and 2.2m visitor
nights (from 2011/12 FY –
2016/17 FY).

ATEED Head of Major
Events Stuart Turner says
major events – defined by
their scale and projected
benefits – are recognised
internationally as a means to
deliver significant social and
economic outcomes for cities
and their populations.

“Festivals like Tamaki
Herenga Waka and
Pasifika help celebrate and
demonstrate to Aucklanders
and visitors what is unique
about this place and its
people.
                                 Supplied

Events Update, April 2018                                                                                                   Page 4
EventsUpdate APRIL 2018 - NZEA
Wake up! There’s a shake up!
                                 community events is a good       Kaila is widely recognised
                                 example.                         as a forward thinker and
                                                                  an innovative voice in web
                                 The annual Eventing the          trends and global online
                                 Future Conference is the         communities. She has
“It’s predicted that computer    major forum for providing        developed a particular
gaming will soon overtake        international speakers,          expertise in provoking
rugby in our national            content and examples of          disruptive thinking and in
affections” Your weekend,        application to the New           bringing together disparate
Sunday Star Times, 31 March      Zealand events sector,           ideas about humanity. Her
                                 preparing and informing          opening keynote session
A provoking article in the       event professionals and          will give an overview of the
Sunday Star Times last month     event services for changing      major disruptors creating
on the new threat of ESports     business models.                 exponential change in our
(competitive video games) on                                                                        Kaila Colbin will challenge our
                                                                  business and community            thinking at ETF18
traditional sport competitions   The theme for ETF 2018 is        environments
provides a good example of a     Disruptors, Opportunities
changing world and disruptive    and Differentiators, with        A co-founder and Chair of           Special rate for NZEA
change that is and will affect   some leading international       the non-profit Ministry of          members and a discount
just one of our event sectors,   speakers in the lineup.          Awesome, the starting point         when 3 or more delegates
but there are many more                                           for early-stage entrepreneurs
that will impact on business,    We are excited to welcome                                            book from the same
                                                                  in Christchurch; the Curator
arts and cultural events. The    Kaila Colbin to the conference                                       organisation.
                                                                  and Licensee for TEDx
focus and interest for our       this year as our opening         Christchurch in New Zealand
NZ markets and sponsors is       keynote speaker. Hailing from                                        Register now:
                                                                  and TEDx ScottBase in
now global, creating greater     the USA but now making New                                           www.eventingthefuture.co.nz
                                                                  Antarctica; Chair of the New
competition than ever.           Zealand home, Kaila is an        York-based culinary school
                                 entrepreneur, a published        Natural Gourmet Institute;        Endean, is another
With our geographic              writer, a communications                                           professional who will add
                                                                  Deputy Chair of CORE
isolation, and lack of           expert and the founder of                                          global event experience
                                                                  Education; and a Director of
international exposure, NZ       numerous companies. She                                            around disruption and new
                                                                  ChristchurchNZ, she will hit
event professionals are          spearheaded the hugely                                             opportunities specific to the
                                                                  us between the eyes but will
often distant from what is       successful SingularityU                                            events sector.
                                                                  also field the questions we all
happening globally until the     New Zealand and Australia        want to ask.
trends hit, missing out on the   Summits, introducing                                               This year will be a don’t miss
awareness and adaptation         more than 2,000 people to        Our previously announced          for any professional running,
phases. The demise of some       exponential technologies and     second keynote, Tahira            funding or servicing the
of New Zealand’s established     their impact on humanity.                                          events sector.

                                                                        WELCOME TO NZEA’S
                                                                          NEW MEMBERS!
                                                                                   A&E International
      NZEA’S SUPPLIER MEMBERS                                                      Convene Group Ltd
        HAVE YOU COVERED.                                                             Littlestone
                                                                                   PwC New Zealand
                  Whatever your event needs,
                     our suite of over 30                                    The Tauranga Community Trust
                  Supplier Members can help!                                       NZ Young Farmers

                                                                             FOR A COMPLETE LIST OF MEMBERS,
               www.nzea.co/suppliers                                        PLEASE VIEW OUR MEMBER DIRECTORY.

Events Update, April 2018                                                                                                      Page 5
EventsUpdate APRIL 2018 - NZEA
WASTE
                                                                                                             MINIMISATION FOCUS

RESEARCH ARTICLE: Love festivals / Hate waste
– How festivals in New Zealand minimise waste
By Joany Grima & Leanne            beverage, and street festival.
Nicholas. This article was first   Music and performing arts
published in the November          festivals generally featured
2017 issue of NZ Local             multiple stages. Community
Government Magazine.               festivals were usually single
The waste minimisation             stage events and street
landscape in New Zealand           festivals took control of up to a
is complex and topical, with       kilometre of road with multiple
efforts being made to reduce       stages and hundreds of stalls.
waste to landfill across the       Food and beverage festivals
country. Wellington Institute      focused on food and beverage
of Technology’s Joany              producers, supplemented with
Grima and Leanne                   live entertainment. All but two
Nicholas have just completed       festivals featured on-site food
a study providing a                and beverage vendors, and all         bins, and varied in colour, size   at a modest cost. At some
detailed account of waste          but three included market-            and styles.                        festivals, patrons could return
minimisation measures              style stalls.                                                            their cups at the end of the
implemented at festivals.                                                Water
                                   Results                               Offering free water refills        festival and be refunded a
This recent study builds           Waste minimisation measures           was a simple way of reducing       portion of the original cost of
on earlier pilot work which        observed being implemented            waste from plastic water           the cup.
investigated local authority       at festivals fell into 16 different   bottles at 18 of the festivals.    Other measures
guidelines informing waste         categories, coded A–P. On             Two festivals banned plastic       Less commonly implemented
minimisation practices             average, festivals implemented        water bottles sales – the first    waste minimisation measures
at festivals, and waste            five waste minimisation               time such a measure had            included placing covers
minimisation practices             measures. The most measures           been implemented in New            on permanent bins, wash
implemented at festivals by        implemented were 11, and the          Zealand. One festival banned       stations, encouraging or
festival organisers.               least, two.                           vendors from using single use      hiring reusable crockery and
Festivals included in the          Table 1 presents the waste            packaging.                         cutlery, composting (including
recent study were selected         minimisation measures; while          Promotion & themed                 composting toilets) and
due to their commitment to         Table 2 illustrates the festivals     programming                        generating renewable energy.
redirecting waste from landfill    at which waste minimisation           Waste minimisation measures        Conclusion & limitations
in some form. This report          measures were observed, and           being implemented were             This study concludes that
focuses on data collected at 22    measures implemented.                 promoted by over three             regardless of the size and
festivals between August 2016      Discussion                            quarters of the festivals. Pre-    location of a festival, waste
and April 2017, where waste        The most common waste                 festival promotion was mainly      minimisation measures can
minimisation practices were        minimisation measures                 done via festival websites and     be implemented across the
observed and documented            implemented at festivals were         social media, and advised          country where festivals choose
from an audience perspective.      recycling stations, free water        patrons of waste minimisation      to do so, and where budgets
Festival locations & types         refills, waste minimisation           measures to expect on site.        and other resources allow. The
Capturing data from a broad        promotion, waste minimisation         Signage encouraging waste          study commends the efforts
geographical spread of             themed programming,                   minimisation behaviour was         of festival organisers in both
festivals was important to the     reusable cups and public              also widely used, reminding        considering, and aiming to
study, as the available waste      transport. The following briefly      patrons to utilise the systems     reduce their environmental
minimisation resources vary        outlines how these measures           being implemented. Half of the     impact. This study was limited
from region to region. The         were implemented.                     festivals in this study included   by the number of festivals
festivals took place within                                              waste minimisation themed          included, and also by the
                                   Recycling stations
the boundaries of 16 local                                               programming in the form of         capacity of the data collectors
                                   Recycling stations were set up
authorities, and were staged at                                          talks, workshops, activities and   to accurately observe all
                                   on-site at 19 of the 22 festivals.
a range of venues.                                                       information stands.                waste minimisation measures
                                   Recycling stations were either
                                                                         Reusable cups & bottles            implemented from an audience
The types of festivals included    unstaffed, monitored by a
                                                                         Almost half of the festivals       perspective. Measures
in the study fell into five        dedicated team, or staffed at
                                                                         made reusable cups and / or        implemented “behind the
categories: music, community,      all times. Recycling stations
                                                                         bottles for sale to the audience   scenes” were not captured in
performing arts, food and          featured between two and four
                                                                                                            this study.

Events Update, April 2018                                                                                                              Page 6
EventsUpdate APRIL 2018 - NZEA
WASTE
                                                                                                           MINIMISATION FOCUS

Compostable food packaging                                                                                   Linked In
trialed at Christchurch events                                                                               NZEA
SOURCE: ChristchurchNZ.                                                                                      Group
com, 20 March 2018
A future-focused initiative
trialing compostable food
packaging and cutlery across
a swathe of public events in
Christchurch grew out of a                                                                                   Over 250 members
eureka moment involving an                                                                                   have already signed
empty pizza box.                                                                                             up to the Linked In
                                                                                                             exclusive NZEA Group.
The sustainability trial,                                                                                    Visit our Linked In page
‘Composting Food Packaging                                                                                   HERE.
at Events’, is being led by
the events production
team at Christchurch City
Council and has potential
to help other councils and
                                                                                                             NZEA
event organisers around New
Zealand divert waste from
                                    commercial composting              way, involving more than 30           Facebook
                                                                                                             Page
                                    facility – Living Earth –          medium to large events as well
landfill too.                       doesn’t accept bioplastics.        as externally-produced events.
It all started with the waste       As a certified organic
                                                                       Campbell says the goal is
left behind at Christchurch         compost facility, it can’t risk
                                                                       80 percent diversion and
City Council’s various public       contamination from non-
                                                                       to get there, buy-in from
events, organised around            organic plant products such
                                                                       food vendors is critical.
annual celebrations such as         as corn starch used in poly-
                                                                       Christchurch City Council
Chinese New Year, Guy Fawkes        lactide acid (PLA) – a common
                                                                       holds workshops with vendors
Night and New Year’s Eve.           bioplastic lining.                                                       Like our Facebook page
                                                                       and supports them through
“The environmental impact           Campbell says the events           the process of sourcing               HERE.
was substantial and there           production team had to put         packaging.
was a need for change,” says        on their thinking caps on and                                         year,” Campbell says.
Christchurch City Council                                              If food vendors fail to have the
                                    the lightbulb moment came                                             “We used a completely
events and sustainability                                              approved packaging, they are
                                    when a colleague, Kathryn                                             different model, which
coordinator Shanti Campbell.                                           not permitted to trade. Bins
                                    Ralph-Triebels, was at home                                           made the process more
                                                                       at every event are labelled
A majority of the waste left        sharing takeout pizza with her                                        economically sustainable and
                                                                       and fundraising groups guide
behind was made up of food          family. “Pizza boxes are made                                         still managed to achieve great
                                                                       people to the right bin.
and disposable packaging and        from cardboard without any                                            results. It’s a huge win for us.”
“it was the team’s belief that      bioplastic lining. Our challenge   Waste teams sort through
                                    was to find a [similar] range of   each individual piece of           Campbell says it’s great to
such waste could be diverted
                                    disposable food packaging.”        rubbish in a waste compound        be involved with an initiative
away from landfill and into
                                                                       not far from the public eye to     resulting in visible change and
other waste streams such as         The team sourced suitable
                                                                       ensure minimal contamination       she hopes that other councils
composting”, Campbell says.         products from New Zealand
                                                                       in the recycling and compost       from around the country will
The scene was set to                company Ecoware for Trial                                             follow suit. There has already
                                                                       skips.
experiment and try a new            1.0, which involved about 100                                         been a lot of interest from
way of doing things in a            food vendors with 190,000          Christchurch City Council’s        other councils and another
trial; however, the events          attendees across three large       latest event was Christchurch      bonus of the trial is vendors
production team initially faced     public events. Several other       Lantern Festival on March          adopting more sustainable
a major hurdle. Introducing         approved products have since       10 and 11, which achieved          practices in their day to day
bioplastic packaging, which         been added.                        73 percent diversion – a 15        activities outside of events.
is marketed as “compostable”                                           percent increase on last year.
                                    Trial 1.0 achieved an average                                         “This is a Council-led initiative
and seemed like an obvious          of 61 percent diversion of         “The team is absolutely stoked     and its special because we’re
option as it is readily available   waste away from landfill and       with the result of 73 percent      PLA free. If we can overcome
in New Zealand, just wouldn’t       into recycling and compost,        diversion away from landfill to    the barriers to reducing and
cut it.                             which amounted to more than        recycling and compost, with        diverting waste, any council
This is because Christchurch’s      12 tonnes. Trial 2.0 is under      55,000 people attending this       can.”

Events Update, April 2018                                                                                                               Page 7
REGIONAL UPDATES                                   The latest from our NZEA Regional Reps

    CANTERBURY:
                                     venue has undergone a            on the first floor catering for   at the city’s brand-new
                                     complete renovation and          up to 200 delegates, and a        Nga Puna Wai Sports Hub,
                                     will once again be one of        stylish bar and restaurant on     attracting some of New
                                     New Zealand’s premier            the ground floor.                 Zealand’s top athletes for the
                                     performance and events           Check out the latest aerial       three-day event.
                                     venues. Being situated on        footage of construction on        “We are thrilled to have been
                                     the banks of the Avon River      the new Convention Centre.        able to attract this iconic
                                     and directly opposite the
                                                                      New Events                        major event to Christchurch
                                     beautiful green space of
                                     Victoria Square, the venue       Christchurch has                  and secure it for two years,”
                                     has prime position and a         successfully won the bid to       Ms Falwasser says.
                                     stunning outlook in central      host the New Zealand Track        “Events such as these bring
    Jen Beatty - jennifer.           Christchurch.                    and Field Championships for       real benefit to our city, they
    beatty@ccc.govt.nz                                                2019 and 2020.                    bring visitors and ongoing
                                     Distinction Hotel has recently
                                     opened and is situated           ChristchurchNZ General            economic benefit and they
    New venues in
                                     right in the heart of the CBD    Manager of Attraction Linda       give our young people a
    Christchurch
                                     next to Cathedral Square.        Falwasser says the 2019           chance to see top-class
    The Christchurch Town            There are 179 elegant            New Zealand Track and Field       athletes in action. It helps
    Hall will be reopening           accommodation rooms at           Championships will be the         kids imagine themselves
    in quarter 1 2019. The           4.5* level, conference spaces    first major athletics meet        achieving great things.”

                                                                          Need advice
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Events Update, April 2018                                                                                                                Page 8
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