FIVE PHASE REOPENING PLAN - Mott Community College

Page created by Jay Jordan
 
CONTINUE READING
FIVE PHASE PLAN

                             FIVE PHASE
MCC REOPENING

                             REOPENING PLAN

                                         Updated: July 8, 2020
PHASE ONE
PREAMBLE

Mott Community College is taking a slow and intentional five-phase         protocols, and practices called for in the plan. EC members
approach to reopen our on-campus operations and expand our                 will identify essential staffing required on campus for each
staffing. To that end, most of the MCC workforce and students will         phase, and staffing models that reduce building density,

                                                                                                                                                               PHASE TWO
continue to work and learn remotely for the immediate future. During       coordinate the development of department workflow design
each phase, we will be deliberate in mitigating risk for employees,        that emphasizes physical distancing, procedures, protocols,
students, on-site partners, and visitors while learning from our           and practices. They will also coordinate the development
actions before broader actions are taken. The pandemic has taught          of department requirements for routine shared equipment
us that we have to be agile, flexible, and fluid in our planning. The      cleaning and sanitizing protocols, PPE choices, sneeze guards,
five-phase plan is one that allows MCC to pivot and change rapidly,        other resources, and appropriate safety training.
and therefore will be posted electronically so that individuals can
know immediately when changes to the plan occur.                           MCC will provide the required PPE for employees and students,
                                                                           or they may use their own based on CDC standards. Employees
The Executive Cabinet will lead the efforts in their respective areas to   and students must attend the MCC Reopening Training and
ensure the development of departmental plans based on the work of          all department-required safety training before they return

                                                                                                                                                               PHASE THREE
the MCC Reopening Task Group and the MCC Reopening Plan. They              to MCC. The trainings are designed to help employees and
will ensure that their divisions are using the required procedures,        students learn how to mitigate risk while on campus. Onsite
                                                                           partners are expected to follow MCC Standards, Mandatory
                                                                           Health and Wellness Check, and participate in the MCC
                                                                           Reopening Training. All visitors are expected to follow the MCC
                                                                           Standards and perform the Mandatory Health and Wellness
                                                                           Check before they travel to MCC. Only visitors transacting
                                                                           business with MCC or any MCC partner will be allowed entry
                                                                           into buildings.
                                                                           MCC is committed to diversity, equity, and inclusion. As a

                                                                                                                                                               PHASE FOUR
                                                                           result, MCC will seek to ensure that employees and students
                                                                           have the technology needed to be successful, mental health
                                                                           and wellness options offered virtually, and alternative work,
                                                                           learning and services options when possible. All MCC meetings
                                                                           will be held in a virtual format unless deemed essential for
                                                                           face-to-face by an Executive Cabinet member.
                                                                           The MCC five-phase plan approach is built on providing a
                                                                           safe and welcoming MCC environment that supports student
                                                                           success. The strategic pillars of student success, employee
                                                                           success, teaching and learning success, workforce partnership
                                                                           success and community sustainability success guide the MCC

                                                                                                                                                               PHASE FIVE
                                                                           reopening process.

                                                                               Additional details and the most current information at www.mcc.edu/reopen   3
PHASE ONE

PREPARATION

                                                                                                                                                                                                                                                               PHASE ONE
• Planning and taking actions to prepare for on-site operations

                       ALL AREAS                                                  STUDENT SUCCESS                                              EMPLOYEE SUCCESS                                 TEACHING AND LEARNING SUCCESS

Follow Mandatory MCC Health and Wellness Check before            Courses offered that allow for virtual learning options.        Required MCC Reopening training will be offered for future   Other employees allowed on campus for minimal campus
you travel to the MCC Campus or Site.                                                                                            face-to-face contact.                                        experiences if approved by their respective EC Member.
                                                                 Acquire technology and Wi-Fi to learn virtually.
Virtual experiences offered and some face-to-face                                                                                Public Safety and limited Mailroom and Facilities are the    Create a plan for work/class adjustment options that would
experiences may be deemed essential by an EC member. *           Take technology training to be successful in courses.           only services approved for consistent in-person work.        allow for accommodations.

                                                                                                                                                                                                                                                               PHASE TWO
Campus buildings closed.                                         Virtual Student Life offered.                                   Other employees allowed on campus for minimal campus         Develop support plans by course for those who are not
                                                                                                                                 experiences if approved by their respective EC Member.       able to complete.
Essential College information communicated through               Virtual tutoring offered.
multiple modalities including virtual meetings, texting, daily                                                                   Create alternative work schedules and options for            Create schedules that allow for alternate days and
emails, social media, MCC portal, website.                       Virtual writing, math, and foreign language support provided.   employees by department.                                     staggered reopening.

Essential health and wellness information will be                Virtual student services offered.                               Department-specific cleaning and sanitizing protocols will   Provide trainings for Canvas.
communicated through multiple modalities including virtual                                                                       be developed by area.
meetings, texting, daily emails, social media, MCC portal,       Family Life Center services offered.                                                                                         Plan, acquire technology, and train to teach virtually.
website.                                                                                                                         Plan, acquire technology, and train to work virtually
                                                                                                                                 successfully.                                                Refine policies to meet student success need.
Required safety trainings will be offered to prepare for
future face-to-face contact. *                                                                                                   Refine processes and procedures to meet employee             Program-specific cleaning and sanitizing protocols will be
                                                                                                                                 success needs.                                               developed by area.

                                                                                                                                                                                                                                                               PHASE THREE
Required MCC Reopening training will be offered for future
face-to-face contact.*                                                                                                                                                                        Evaluate and select classroom spaces and develop
                                                                                                                                                                                              guidelines for entering and exiting classrooms.
Virtual mental and emotional support will be offered to MCC
employees and students. *

No travel or restricted to critical need *

Experiential and volunteering experiences offered based on
Executive Orders.
                                                                  WORKFORCE PARTNERSHIPS SUCCESS                                         COMMUNITY SUSTAINABILITY
                                                                 Review workforce site partners expectations.                    No community activity on campus or off campus unless
                                                                                                                                 deemed essential by the President’s Office for community
                                                                 Planning for student completion of course and program will      need.
                                                                 take place.

                                                                                                                                                                                                                                                               PHASE FOUR
                                                                 Communicate MCC Standards and Expectations to all
                                                                 workforce partners.

                                                                                                                                                                                                                                                               PHASE FIVE
 * Some procedures may not be applicable to Community
 Sustainability
                                                                                                                                                                                                                                                           5
PHASE TWO

CRITICAL BUSINESS CONTINUITY

                                                                                                                                                                                                                                                               PHASE ONE
• Continuing to plan and take action for expanding on-site operations
• Safety and compliance personnel are on site
• Evaluating and refining

                       ALL AREAS                                                  STUDENT SUCCESS                                              EMPLOYEE SUCCESS                                 TEACHING AND LEARNING SUCCESS
Follow Mandatory MCC Health and Wellness Check before            Virtual experiences offered.                                    Public Safety and limited Mailroom and Facilities are the    Other employees allowed on campus for minimal campus
you travel to the MCC Campus or Site.                                                                                            only services approved for consistent in-person work.        experiences if approved by their respective EC Member.
                                                                 Courses offered that allow for virtual learning options.
Virtual experiences offered and some face-to-face                                                                                Other employees allowed on campus for minimal campus         Create a plan for work/class adjustment options that would
experiences may be deemed essential by an EC member. *           Acquire technology and Wi-Fi to learn virtually.                experiences if approved by their respective EC Member.       allow for accommodations.

                                                                                                                                                                                                                                                               PHASE TWO
Campus buildings closed.                                         Take technology training to be successful in courses.           Create alternative work schedules and options for            Create course and work schedules that allow for alternative
                                                                                                                                 employees by department.                                     work and learning solutions.
Required safety trainings will be offered to prepare for         Virtual Student Life offered.
future face-to-face contact. *                                                                                                   Departments will develop seating arrangements and flow       Develop support plans for vulnerable populations not able
                                                                 Virtual tutoring offered.                                       of work traffic.                                             to complete.
Required MCC Reopening Plan Training will be offered to
prepare for future face-to-face contact.*                        Virtual writing, math, and foreign language support provided.   Departments will develop PPE and sneeze guard                Participate in Canvas trainings.
                                                                                                                                 requirements for area in conjunction with consultant
Virtual mental and emotional support will be offered to MCC      Virtual student services offered.                               recommendations.                                             Plan, acquire technology, and train to teach virtually.
students and employees. *
                                                                 Family Life Center services offered.                            Submit the desired department workflow area design to        Review and refine policies to meet student success needs
No travel or restricted to critical need. *                                                                                      the Risk Management Coordinator for approval.                including the Incomplete Policy.

Increase self-care messaging and socialization opportunities.                                                                    Department-specific cleaning and sanitizing protocols will   Develop course-specific rules of engagement for attending

                                                                                                                                                                                                                                                               PHASE THREE
*                                                                                                                                be developed by area.                                        the course.

Essential College information communicated through                                                                               Plan, acquire technology, and train to successfully work     Program-specific cleaning and sanitizing protocols will be
multiple modalities including virtual meetings, texting, daily                                                                   virtually.                                                   developed by area.
emails, social media, MCC portal, website. *
                                                                                                                                 Refine processes and procedures to meet employee             Evaluate and select classroom spaces, develop guidelines
Essential health and wellness information will be                                                                                success needs.                                               for entering and exiting classrooms, develop seating charts.
communicated through multiple modalities including virtual
meetings, texting, daily emails, social media, MCC portal,                                                                       Increase self-care messaging and socialization               Submit the desired department, classroom space and
website. *                                                                                                                       opportunities.                                               workflow area design to the Risk Management Coordinator
                                                                                                                                                                                              for approval.
Experiential and volunteering experiences offered based on
Executive Orders.                                                                                                                                                                             Develop PPE and sneeze guard requirements
                                                                                                                                                                                              for department in conjunction with consultant
                                                                  WORKFORCE PARTNERSHIPS SUCCESS                                        COMMUNITY SUSTAINABILITY                              recommendations.

                                                                                                                                                                                                                                                               PHASE FOUR
                                                                                                                                                                                              Develop student waiver used for courses that do not allow
                                                                 Virtual worksite orientation that includes site safety          No community activity on campus or off campus unless         for social distancing.
                                                                 procedures, PPE, and requirements will be offered.              deemed essential by the President’s Office for community
                                                                                                                                 need.                                                        Increase self-care messaging and socialization
                                                                 Determine who provides PPE, tools, and equipment.                                                                            opportunities.
                                                                                                                                 Announce MCC Reopening Plan and MCC Standards and
                                                                 Employees and students follow the most stringent safety         Expectations.                                                Evaluate and acquire Canvas compliant remote proctoring
                                                                 procedures (MCC or the site).                                                                                                service.
                                                                                                                                 Send press release that announces the reopening process.
                                                                 Review workforce site partners expectations.
                                                                                                                                 Change COVID-19 MCC webpage to MCC Reopening
                                                                 Plan for student completion of course and program.              webpage

                                                                 Participate in required student, worksite mentor, instructor
                                                                 follow-ups.

                                                                                                                                                                                                                                                               PHASE FIVE
                                                                 Communicate MCC Standards and Expectation to all
                                                                 workforce partners.

                                                                 Determine ways in which students can obtain second
 * Some procedures may not be applicable to Community            uniforms, appropriate clothing for worksite.
 Sustainability
                                                                                                                                                                                                                                                           7
PHASE THREE

ESSENTIAL BUSINESS CONTINUITY

                                                                                                                                                                                                                                                                 PHASE ONE
• Continuing to plan and take action for expanding operations
• Personnel required for business continuity are on site
• Evaluating and refining

                       ALL AREAS                                                 STUDENT SUCCESS                                                EMPLOYEE SUCCESS                                 TEACHING AND LEARNING SUCCESS

Follow Mandatory MCC Health and Wellness Check before           Alternative delivery methods of courses offered for any face-     Other employees allowed on campus for minimal campus         Offer alternative virtual completion options for face-to-face
you travel to the MCC Campus or Site.                           to-face course options if possible.                               experiences if approved by an Executive Cabinet Member.      experiences if possible.

Virtual experiences offered and some face-to-face               Courses offered that allow for virtual learning options.          Choose work schedule and work option before you return       Develop strategies for students to move to remote course
experiences deemed essential by an Executive Cabinet                                                                              to face-to-face.                                             sections if needed.

                                                                                                                                                                                                                                                                 PHASE TWO
member.                                                         Acquire technology and Wi-Fi to learn virtually.
                                                                                                                                  Review department-specific requirements before you           Develop alternative course completion strategies for
Campus buildings closed except those deemed essential by        Participate in technology training courses.                       return to work.                                              students who are ill or quarantined.
an Executive Cabinet member.
                                                                Participate in Canvas training.                                   Review new work processes and procedures to meet             Participate in Canvas trainings.
Practice physical distancing during restroom usage in open                                                                        employee success before you return to work.
buildings.                                                      Review course-specific requirements before class begins.                                                                       Review department-specific requirements before you
                                                                                                                                  Review department space and work area design before          return to face-to-face contact.
Participate in required safety trainings before you return to   Sign student waiver for courses that do not allow for social      you return to work.
face-to-face work. *                                            distancing.                                                                                                                    Review new work processes and procedures for the
                                                                                                                                  Departments will select and procure PPE from facilities      department.
Participate in required MCC Reopening training before you       Virtual Student Life offered.                                     that will be used during face-to-face interactions.
return to work. *                                                                                                                                                                              Review department and classroom space and work area
                                                                Virtual tutoring offered.                                         Review department-specific cleaning and sanitizing           design before you return face-to-face.
Virtual mental and emotional support offered to MCC                                                                               protocols before you return to work.

                                                                                                                                                                                                                                                                 PHASE THREE
employees and students. *                                       Virtual writing, math, and foreign language support.                                                                           Departments will select and procure PPE from Facilities
                                                                                                                                  Acquire technology and attend technology trainings.          that will be used during face-to-face interactions.
Increase self-care messaging and socialization opportunities.   Student services offered.
*                                                                                                                                                                                              Review department-specific cleaning and sanitizing
                                                                Family Life Center services offered.                                                                                           protocols before you return to work.
Review daily essential College information communicated
through multiple modalities including virtual meetings,         Select and procure all PPE required for face-to-face course                                                                    Finalize course and work schedules that allow for
texting, daily emails, social media, MCC portal, website. *     participation.                                                                                                                 alternative work and learning solutions.

Review daily health and wellness information communicated                                                                                                                                      Monitor technology usage, purchase more as required, and
through multiple modalities including virtual meetings,                                                                                                                                        train.
texting, daily emails, social media, MCC portal, website. *
                                                                 WORKFORCE PARTNERSHIPS SUCCESS                                          COMMUNITY SUSTAINABILITY                              Contract to offer remote proctoring service for student
Participate in self-care and socialization opportunities. *                                                                                                                                    testing.
                                                                Offer alternative virtual completion options for face-to-face     Lease holders return to sites following MCC Reopening
Participate safely in personal interactions.                                                                                                                                                   Finalize any policy and procedure requirements to meet

                                                                                                                                                                                                                                                                 PHASE FOUR
                                                                experiences if possible.                                          Standards and Expectations, CDC guidelines, and State of
                                                                                                                                  Michigan Executive Orders.                                   student success needs including the Incomplete Policy.
Essential travel deemed necessary by an Executive Cabinet       Offer deferment of face-to-face experience, if possible.
member.                                                                                                                           Directional and safety signage and sneeze guards placed in   Finalize and implement student waiver used for courses
                                                                Participate in worksite orientation that includes site safety     all buildings.                                               that do not allow for social distancing.
No on-campus food choices offered.                              procedures, PPE, and requirements.
                                                                                                                                                                                               Finalize classroom space designs, guidelines for entering
Experiential and volunteering experiences offered based on      Obtain department required PPE, tools, and equipment.                                                                          and exiting classrooms, seating charts.
Executive Orders.
                                                                Follow the most stringent safety procedures for location.                                                                      Train faculty in use and set policies for remote proctoring

                                                                Sign student waiver for sites that do not allow for social
                                                                distancing.

                                                                Know workforce site partner expectations.

                                                                                                                                                                                                                                                                 PHASE FIVE
                                                                Ensure workforce partners know and understand MCC
                                                                Standards and Expectations.

                                                                Obtain second uniforms and appropriate clothing for
                                                                worksite.
 * Some procedures may not be applicable to Community
 Sustainability                                                 Participate in student, worksite mentor, instructor follow-ups.
                                                                                                                                                                                                                                                             9
PHASE FOUR

EXPERIENCING THE NEW NORMAL

                                                                                                                                                                                                                                                                        PHASE ONE
• Final phase of expanding on-site operations
• Alternate work and learning options offered
• Evaluating and refining

                       ALL AREAS                                                    STUDENT SUCCESS                                                 EMPLOYEE SUCCESS                                     TEACHING AND LEARNING SUCCESS
Follow Mandatory MCC Health and Wellness Check before              Alternative delivery methods of courses and services offered      Alternative work schedules and work options begin.                Library opens with specific department guidelines for face-
you travel to the MCC Campus or Site.                              when possible.                                                                                                                      to-face participation.
                                                                                                                                     Options for vulnerable populations to complete work
Virtual experiences and minimal face-to-face experiences           Options for vulnerable populations to complete programs           assignments are implemented.                                      Childcare opens with specific department guidelines for
offered. *                                                         offered if possible.                                                                                                                face-to-face participation.

                                                                                                                                                                                                                                                                        PHASE TWO
                                                                                                                                     Practice department-specific requirements.
Campus buildings open.                                             Computer labs are open with social distancing restrictions.                                                                         Faculty restrooms converted to all use to accommodate
                                                                                                                                     Practice department-specific cleaning and sanitizing              stall reduction numbers.
All restrooms open with physical distancing restrictions.          Technology and Wi-Fi obtained and training completed.             protocols.
                                                                                                                                                                                                       Alternative delivery methods of courses offered when
Follow safety guidelines obtained from training that include       Canvas training completed.                                        Use new work processes and procedures to meet                     possible.
hand washing, hand sanitizers, PPE use, social distancing,                                                                           employee success.
and disinfecting work area.                                        Practice course-specific requirements.                                                                                              Implement new policy and procedure requirements to
                                                                                                                                     Technology obtained and training completed.                       meet student success needs including the Incomplete
Follow all building directional and safety signage.                Sign student waiver for courses that do not allow for social                                                                        Policy
                                                                   distancing if this has not been completed.
Practice shared equipment, supplies and area cleaning and                                                                                                                                              Alternative virtual completion options offered for face-
sanitizing.                                                        Virtual Student Life offered.                                                                                                       to-face courses if student becomes ill or quarantined, if
                                                                                                                                                                                                       possible.
Practice MCC Reopening training Standards and                      Virtual tutoring offered.

                                                                                                                                                                                                                                                                        PHASE THREE
Expectations.                                                                                                                                                                                          Offer alternative options to move students to a virtual
                                                                   Virtual writing, math, and foreign language support offered.                                                                        course section if needed.
Wear PPE required for your department, site or course. *
                                                                   Student services offered.                                                                                                           Canvas training is complete.
Be prepared to return to 100% virtual.
                                                                   Family Life Center services offered.                                                                                                Practice department-specific requirements.
Virtual mental and emotional support offered to MCC
employees and students. *                                          Childcare offered following department-specific guidelines.                                                                         Practice department-specific cleaning and sanitizing
                                                                                                                                                                                                       protocols.
Review daily essential College information communicated
through multiple modalities including virtual meetings,             WORKFORCE PARTNERSHIPS SUCCESS                                           COMMUNITY SUSTAINABILITY                                  Use new work processes and procedures to meet
texting, daily emails, social media, MCC portal, website. *                                                                                                                                            employee success.
                                                                   Alternative virtual completion options are offered for face-to-   Develop virtual programming for the community that
Review daily health and wellness information communicated          face experiences, if possible.                                                                                                      Technology obtained and training completed.
                                                                                                                                     supports adapting to the new normal.
through multiple modalities including virtual meetings,
texting, daily emails, social media, MCC portal, website. *                                                                                                                                            Remote proctoring for student testing available.

                                                                                                                                                                                                                                                                        PHASE FOUR
                                                                   Offer deferment of face-to-face experience, if possible.          Lease holders continue to follow MCC reopening Standards
                                                                                                                                     and Expectations, CDC guidelines, and State of Michigan
Safely participate in self-care and socialization opportunities.   Options for vulnerable populations to complete programs           Executive Orders.                                                 Complete student waiver process used for courses that do
                                                                   offered, if possible.                                                                                                               not allow for physical distancing.
Practice safe personal interactions.                                                                                                 All visitors must follow directional and safety signage, use
                                                                   Sign student waiver for sites that do not allow for physical      face coverings, practice hand washing and hand sanitizing,        Use documented classroom space designs, guidelines for
Follow mass transit safety guidelines while using the service.     distancing, if this has not been completed.                       and physical distance at all times.                               entering and exiting classrooms, seating charts.

Protect personal belongings on mass transit by placing book        Follow the most stringent safety procedures (MCC or the           Sick visitors will not be allowed in campus buildings.
bags in disposable bags and keeping the items in your lap.         site).
                                                                                                                                     Campus visitors in buildings will only include those
Essential travel deemed necessary by an EC member.                                                                                   individuals who are transacting business with MCC or a
                                                                   Practice worksite-specific requirements and expectations.
                                                                                                                                     MCC partner.
Grab and Go dining options only or bring your lunch.               Wear appropriate clothing for worksite.                           MCC Standards and Expectations for on-campus
No lounge or dining seating available.                                                                                               participation will be communicated to the community.
                                                                   Participate in student, worksite mentor, instructor follow-ups.

                                                                                                                                                                                                                                                                        PHASE FIVE
Experiential and volunteering experiences offered based on                                                                           Mott Middle College and University Center partners will
Executive Orders.                                                                                                                    follow MCC Standards and Expectations.

                                                                                                                                     Frequent facilities cleaning and disinfecting in all buildings.
 * Some procedures may not be applicable to Community
                                                                                                                                     Update website with current College reopening
 Sustainability
                                                                                                                                     information and archived announcements.
                                                                                                                                                                                                                                                                   11
PHASE FIVE

RE-ENGAGING VIRTUAL OPERATIONS

                                                                                                                PHASE ONE
• Redeploying a total virtual operation, except Public Safety and the Mailroom
• Implementing proven successful measures

                                                  ALL AREAS
 The President and Executive Cabinet evaluate and announce the phase that the College community will reenter.

                                                                                                                PHASE TWO
                                                                                                                PHASE THREE
                      Additional details and the most current information at www.mcc.edu/reopen

                                                                                                                PHASE FOUR
                                                                                                                PHASE FIVE
You can also read