FLOOD CONTROL ORDER- 2020 DISTRICT, PANCHKULA

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FLOOD CONTROL ORDER- 2020 DISTRICT, PANCHKULA
FLOOD CONTROL ORDER- 2020
   DISTRICT, PANCHKULA
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FLOOD CONTROL ORDER- 2020 DISTRICT, PANCHKULA
➢ Flood Control Order-2013 (First Edition)
➢ Flood Control Order-2014 (Second Edition)
➢ Flood Control Order-2015 (Third Edition)
➢ Flood Control Order-2016 (Fourth Edition)
➢ Flood Control Order-2017 (Fifth Edition)
➢ Flood Control Order-2018 (Sixth Edition)
➢ Flood Control Order-2019 (Seventh Edition)
➢ Flood Control Order 2020 ( Eaigth Edition )

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FLOOD CONTROL ORDER- 2020 DISTRICT, PANCHKULA
Preface
                  A change of proactive management of natural disaster requires
an identification of the risk, the development of strategy to reduce that risk and
creation of policies and programmes to put these strategies into effect. Risk
Management is a fundamental facility geared to the evolution of schemes for
reducing but not necessarily eliminating.. For flooding events, there is a need to
calculate the probability or likelihood that an extreme event will occur and to
establish and estimate the social, economic and environmental implications
should the event occur under existing conditions. Flood-prone areas of the district
have been identified. A participatory process has been outlined, leading to the development of an acceptable
level of risk. Measures can be evaluated and implemented to meet this level.
                  Floods are the most common and widespread of all natural disaster. India is one of the highly
flood prone countries in the world. Around 40 millions hectare land is flood prone in the India as per the report
of National Flood commission. Floods cause damage to houses industries, public utilities and properties
resulting in huge economic losses, apart from loss of lives. Though it is not possible to control the flood disaster
totally, by adopting suitable structural and non structural measure, the flood damages can be minimized. For
planning any flood management measure latest, reliable, accurate timely information is required. Also such
calamity spouse itself with serious devastation to transportation, communication channel, supply of electricity
etc. Hence, in the immediate after math any calamity, the surrounding environment becomes dangerous and safe
due to its exposure to toxic and harmful objects.
                  World as a whole experienced the devastation caused by endemic spread of Covid-19 and this
district is not exception to it. To fight the challenge posed by this dreaded disease, district administration has
evolved a strategy by involving different stakeholders. An effective system of incident command, quarantine
facilities, isolation locations, containment areas and establishment of shelter homes for the needy was developed
to effectively manage the situations arisen and out of this endemic. This experience will defiantly help the
district administration in dealing with any disaster, if occurred in future. The learning of this experience have
been incorporated in this Flood Control order. District Flood Control Room will be established, as well as front
line departments of the district will also establish Flood Control Room in their respective departments. Roles
and responsibilities of each department have been identified so that situation of flood, if occurs, could be tackled
without any problem.
                      District Administration is well prepared to handle any eventuality due to flood for heavy
downpour. I have full confidence in my people and officers/officials that they are capable of facing any
challenge. May these efforts help the actual people for whom it is intended i.e. the victims of Disaster in
Panchkula District.

                                                                            Mukesh Kumar Ahuja, IAS
                                                                            Deputy Commissioner, Panchkula

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FLOOD CONTROL ORDER- 2020 DISTRICT, PANCHKULA
Acknowledgments

       Thanks to all who generously gave advice, provided necessary help and input:
Ramphal Kataria (DRO), Anita Thakur, Project Officer (Disaster Management),
Dev Raj (FRA), Pardeep Kumar and Shalu (Computer Operators) contributed in collection of
data and material for this document and preparation of the manuscript. Original design of the
front page and structure was prepared by Nature for this Flood Control Order.

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FLOOD CONTROL ORDER- 2020 DISTRICT, PANCHKULA
INDEX
      CHAPTERS                                                      Page
Chapter-1: Introduction
 1.    Geography of Panchkula                                         9
 2.    Administrative Structure                                       10
 3.    Irrigation pattern                                             10
 4.    Land use/land cover change in Panchkula district             10-11
 5.    Distribution of Rainfall                                       12
 6.    Detailed map of the district                                   13
Chapter-2 : Drainage System
 1.    Drains                                                         14
 2.    Details of drains in the district                              15
 3.    Patrolling                                                     15
 4.    Drainage and river map of district, Panchkula                16-17
Chapter-3 : Flood vulnerability
 1.    Brief history of flood                                         18
 2.    Details of flood affected villages                             18
 3.    Traffic aragement/diversion in case of flood                   19
Chapter-4 : Flood Protection Schemes
 1.    Flood protection schems in the district                      20-22
       i.Completed schemes in the year 2019-20                        20
       ii. Ongoing flood protection schems of the district            21
       iii. New flood protection schems for the year 2020-21        21-22
 2.    Conservation, water hervesting and management                  22
Chapter- : 5 Flood Action Plan
 1.    Pre-flood inspection                                           23
 2.    Bundhs and drains                                              23
       i. Bundhs                                                      23
       ii. Drains                                                     23
 3.    Flood preparedness by different departments                  25-28
       i.Water services department                                    25
       ii. Municipal Corporation                                      25
       iii. Public Helth Engineering Department                     25-26

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FLOOD CONTROL ORDER- 2020 DISTRICT, PANCHKULA
iv. HSVP                                                                            26
      v. Health and Family Welfare                                                      26-27
      vi. Food and Civil Supplies                                                         27
      vii. District Red Cross Society                                                     27
      viii. Animal Husbandry & Dairying                                                   27
      xi. Agriculture                                                                     28
 Chapter : 6 Flood Control Room
 1.   Flood Control Room                                                                 29-30
       i.Central Control Room                                                              29
       ii. Flood Control Rooms of different departments                                  29-30
 Chapter-7 : Institutional Mechanism
 1.   District Disaster Management Authority                                               31
 2.   District Disaster Management Committee                                               31
 3.   Incident Response System                                                           32-42
      i.Detail of IRS for Panchkula                                                      33-34
      ii. Roles & responsibilities of IRS                                                34-42
      iii. Members of planning committee and response branch for District, Panchkula       42
      iv. Search & Rescue Team                                                           43-46
      v. Evacuation Plan                                                                 47-48
 4.   Liaisons with important departments                                                48-49
      i.Military Station, Chandimandir                                                     48
      ii. National Disaster Response Force                                                 48
      iii. Ministry of Home Affairs                                                        49
      iv. Contract Number of Adjoining Districts/UT/States                                 49
      v. Contact Number of Helplines                                                       49
      vi. System of Incident Commanders utilized during COVID-19                         50-51
Chapter-8 : Resource Inventory ( Human and Equipment )
 1.   Equipment                                                                         52-55
      i.Dewatering equipment with Water Services Department                               52
      ii. Dewatering pumps                                                                52
      iii. Equipment with Red Cross                                                       52
      iv. Flood equipments with Revenue Department                                        53
      v. Flood equipments with Municipal Corporation                                      53

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FLOOD CONTROL ORDER- 2020 DISTRICT, PANCHKULA
vi. CSSR equipments with NDRF                                  53-54
          vii. Mountaineering Rescue equipments (NDRF)                     54
          viii. Flood equipments (NDRF)                                    54
          ix. JCB available with government department                     55
          x. JCB available with private suppliers                          55
          xi. Fire equipment available with Municipal Corporation          55
     2.   Human Resources                                                56-60
          i.Divers                                                         56
          ii. Swimmers                                                     56
          iii. Medical Stores 24X7                                         57
          iv. Medical Mobile Unit                                        57-58
          v. Medical Store for home delivery                             58-59
          vi. Home delivery of groceries and essentials                    59
          vii. Home and online departmental store                        59-60
Appendix
i.        District Administration                                        61-62
ii.       Police                                                           63
iii.      Revenue                                                          63
iv.       Development & Panchayat                                          63
v         Market Committee                                                 64
vi.       HSVP                                                             64
vii.      Municipal Corporation                                          64-65
viii.     Directory Revenue Department                                   65-75
ix.       Directory of Panchayat Department                              75-79
x.        Directory of WCD                                               71-80
xi.       Volunteers                                                     80-84
              ➢ Medical Practioners                                      80-81
              ➢ Nurses                                                     82
              ➢ Paramedics                                               82-84
xii.      NGO                                                            84-86
xiii.     RWA                                                            86-87
Review and Evaluation
References

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FLOOD CONTROL ORDER- 2020 DISTRICT, PANCHKULA
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FLOOD CONTROL ORDER- 2020 DISTRICT, PANCHKULA
Chapter-1: Introduction

1. Geography of Panchkula
        Panchkula is a planned city and which is the Headquarter of the district. The other
towns in the district are Barwala, Kalka, Pinjore and Raipur Rani.Besides these towns, there
are 259 villages in the district. It forms a part of an adjoining area to the Chandigarh, Mohali
and Zirakpur. It is approximately 4 km (2.4 miles) southeast of Chandigarh, 105 km (65
miles) southwest of Shimla, 44 km (27 miles) from Ambala and 259 km (162 miles) northeast
of New Delhi, the national capital. It is a part of the Chandigarh capital region or Greater
Chandigarh. The Chandigarh-Mohali-Panchkula metropolitan region collectively forms
a Chandigarh Tricity, with a combined population of over 2 million. Panchkula district has a
sub-tropical continental monsoon climate having, hot summers, cool winters, good monsoon
rainfall. It has great variation in temperature (-1 °C to 43 °C). Sometimes winter frost occurs
during December and January. The district also receives winter rains from the western
disturbance. The rainfall is mostly received in the monsoon. Morni hills constitute the highest
point of the district as well as of Haryana. The Ghaggar is the only perennial river, which is
very shallow outside of the monsoons. The mountains and hills of Kasauli are clearly visible
from Panchkula. The Kaushalya river rises in the Shivalik hills on the border of Haryana and
Himachal Pradesh, and flows through Panchkula district and confluences with Ghaggar river
near Pinjore just downstream of Kaushalya Dam.Generally, the slope of the district is from
north east to south west and in this direction, most of the rivers/streams rain-fed torrents flow
down and spread much gravel and pebbles in their beds. Only the Sirsa river, in Kalka Tehsil
flows towards the north-west. The soils in the district are mainly light loam.The underground
water in the district is generally fresh and suitable for domestic and irrigation purposes. The
underground water level is generally high in the southern parts and low in north and north-
east which is hilly tract. The district lies in the Himalayas boundary fault zones and
earthquakes of moderate to high intensity have occurred in the past.Districtlies in 30.695202
latitude and 76.854172 longitude. GPS coordinates of the district are 30° 41' 42.7272'' N and
76° 51' 15.0192'' E. The mean sea level of the district is 337 meters. The total population of
the district is 319,398 out of which 173,557 are males and 145,841 are females. Panchkula is
the least populous district of Haryana. Rural-urban population distribution is 44:56in
the district.

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2. Administrative Structure
                                           Sub Division
Name          Area (Acre)       Village          Tehsil/Sub         Block           Municipal
                                                 Tehsil                             Corporation
Panchkula     40444             52               Panchkula          Barwala         Panchkula
              23441             30               Barwala*           Raipur Rani
              30262             45               Raipur Rani        Morni
              8909              14               Morni*
Kalka         37853             112              Kalka              Kalka
Total         140909            253              5                  4
*Sub Tehsil

3. Irrigation pattern
        The district is mainly drained by the river Ghaggar and its tributaries. A small patch
of northwest part of the district is drained by north westerly flowing Sirsa nadi, as its
tributaries east-west direction before joining Sirsa nadi, which is tributary of Sutlej river.
Panchkula district is bestowed with rich water resources, both surface as well as ground water
resources. The ground water is major sources of irrigation in the district. Net irrigated area is
80Km2 whereas, gross irrigated area 180 Km2. Percentage of gross area irrigated to total
cropped area is 91
4. Land use/land cover change in Panchkula district
        Population of peripheral areaof Panchkula has increased about five times during last
three decades. In 1971, population of peripheral controlled area was 84,143 persons
inhabiting in 154 villages out of which rural population was 73.92 percent against 26.08
percent of urban population. In1981, the population of peripheral area increased to 124,604
persons with adecadal growth rate of 48 percent whereas the urban population has
increasedto 30.78 percent over the corresponding previous decade. In 1991, population
further increased to 222,346 persons with a growth rate of 78.6 percent. In thelast two
decades, increase in population of peripheral area was almost 3 timeswhich may be
considered substantial increase by any planning norms. This huge population increase in the
area is attributed to establishment of various special government projects like HMT,
Chandimandir Cantonment, ITBP Complex, Terminal Ballistic Research Laboratory,
Panchkula, Urban Estate, and nearness to Chandigarh which experienced tremendous socio-
economic and physical development of infrastructure. These factors togetherly acted as

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centripetal force to attract huge number of migrants from neighbouring regions. Broad
landuse categories which include agricultural and allied activities, built-up, reserve forest,
vegetal cover, specialarea, water bodies, mining and slums were identified as the key factors
that influenced the stark changes in this area. It is the fact that agricultural land has been
declining continuously and is being replaced by the built up area. The area devoted to
agricultural purposes was 43 percent in 1972 which declined to 38 percent during next two
decades and further declined to 30 percent in 2008. Despite changes, area under forests has
remained stagnant as it is protected by central and state legislations. Interestingly, the area
under built-up land has sharply increased. Built-up land was hardly 1percent in 1972 in the
controlled area. Proportion of built up land has increased to9 percent in 1990 and further to
about 18 percent in 2008. The area under built-up use was earlier used as agricultural
land.Increase in built up area has taken place because of new planned residential sectors
known as Panchkula Urban Estate and increasing urban sprawl due to nearnessto capital and
good accessibility through network of roads such as NH-22 and Delhi- Chandigarh railway
route. Population pressure and strategic location of the distrct resulted into change in landuse.
Due to topographical constraints (Ghaggar River) thebuilt-up area has been extended along
the Ghaggar River bed and NH-22. Linear urban sprawl has been observed due to the
development of HUDA sectors namely23, 24, 25,26,27,28,29,30,31 and sector 32, Amravati
Enclave and Virat Nagaralong NH 22 and River Ghaggar. (Source: Land Use Changes in
Haryana Sub-Region of Chandigarh Periphery Controlled Area: A Spatio-Temporal Study by
Surjeet Singh Saini and Dr. S.P. Kaushik)
       Over the years, land use/land cover pattern is changing continuously as is in other part
of the nation due to human needs and activities. The Built-up area is on increasing every day.
Area under forest, pastures and waste land is decreasing continuously because more land is
brought under construction either for residential purposes or for economic activities. The area
under water bodies increased significantly reason being increase use of water in households.
Also, economic activities under MNERAGA contributed by digging more ponds. Chiefly,
agriculture area, grazing land and wasteland are being converted into built up area. Major
reason for this decrease is change in land use particularly for construction.

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5. Distribution of rainfall
                                      Distribution of rainfall
    Year          Month       Kalka     Panchkula      Barwala   RaipurRani   Morni

    2015           July       231          128            77        101         347

                  August      149          149            82        169         443

                   Sept        33           40            15        25          105

                  Total       410          317            174       295         895

    2016           July        90           97            70        93          320

                  August       97          127            85        165         324

                   Sept        35           51            18        08          22

                  Total       222          275            173       266         666

    2017           July        83          109            31        27          37

                  August      222          171            45        142         394

                   Sept       104          100            35        65          185

                  Total       408          380            111       234         616

    2018           July       196          158            41        47          118

                  August      153          116            45        56          113

                   Sept       154          103            80        79          140

                  Total       600          491            208       235         490

    2019           July       126          170            73        71          104

                  August      209          230            110       111         242

                   Sept        89          105            31        30          158

                  Total       424          505            214       212         504

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6. Detailed map of the district

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Chapter-2: Drainage System

   1. Drains

          There are 5 drains in the district on which work of a seasonal clearance is under
progress and this work will be completed by 15-06-2020. Normally, drainages system is
sufficient to contain and outflow of rain water during the season. Flood occurs when
downpour is heavy in hilly area of Himachal Pardesh and excess water flows in the district.
Other major reason of flood is obstruction and incision of drains, canals, road and natural
paths of water flow.

          Flood inspection will be carried out in the first week of June as mandated in Flood
Control Manual. Drains, Canal, Ring Bandhs and Pump Houses have to be inspected.
Although, concerned departments have been instructed to takeup this important task at
priority and following instructions have been issued to the departments:

1. All drains must be cleaned/cleared/repaired latest by 15-06-2020.

2. All Pump Houses available in the district must be operative and all minor and major
   repairs must be completed by 15-06-2020.

3. Ring Bandhs available in the district seems to be not in good condition generally. All
   repair work on each Ring Bandh must be completed by 15-06-2020.

4. Public Health department will make all necessary arrangement of drainage of water in
   cities, ensure availability of clean drinking water during the rainy season and if any Water
   Work needs any connection must be availed in advance.

5. Forest department will render all necessary help to irrigation department regarding
   cleaning of the drains.

6. Electricity department will ensure all connection on the Pump Houses/Water Works be
   checked and make them workable.

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2. Details of drains in the district

          The existing drains/link drains are in operational conditions. Work of digging,
widening, deepening and repair is going on and will be completed by 15-06-2020. The
Executive Engineer, PWD(B&R) Panchkula and Executive Engineer, Water Services,
Panchkula are responsible for clearing, cleaning and repairing of old drains, canals, culverts
and siphones crossing roads so that outflow of excess water be smooth and without any
obstruction and hindrance. It will mitigate the chances of law and order as excess water will
flow in time without causing any damage.

Sr.              Drain in Panchkula                Mode of     Cost (Rs.   Expected date of
No.                                               execution    in lakh)      compeletion

 1    Internal clearance of Singh Nallah Choe      Tender        1.35         30.06.2020
      Panchkula

 2    Internal clearance of Marrawala Drain        Tender        0.37      30.06.2020

 3    Internal clearance of Ishar Nagar Drain      Tender        0.62      30.06.2020

 4    Internal clearance from upstream side of     Tender        0.72      30.06.2020
      Koshlaya Dam

 5    Internal clearance of Sukhna Choe, a         Tender        10.82     30.06.2020
      tributary of Sukhna Lake

                    Total                                        13.88

3.    Patrolling
           Xen, Water Services Division, Panchkula will depute patrolling parties to avoid
 any mishap/accident during the rainy season. If any emergency occurs, DCP, Panchkula
 will provide necessary police force for protection and vigil of the vulnerable drains and
 ring bandhs, dams etc. as required by concerned Xen.

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4. Drainage and river map of the District, Panchkula

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Chapter-3: Flood vulnerability

1. Brief history of flood
                 Instances of flash flood have been experienced in the district in year 2013,
     2014, 2015, 2016 and 2017 that resulted in loss of human life and landslides. Major
     reason for flood/flash flood in this district is heavy rain in the hills that resulted into
     overflowing of Sukhna, Kausalya, Ghaggar and Tangri Rivers flowing through the
     district. Drains passing through residential area of Urban estate overflows and
     inundated the habitations.

2. Details of flood affected villages
                                          Sub-Division
                    Panchkula                                       Kalka
                                   Vulnerable Villages to flood
 1.Talanwali        2.Kazampur      3.Taprian, 1.Naya Nagar       2.Naggal Rutal 3.Lehrendi
 4.Bhud 5.Narainpur 6.Kheri 7.Barwala, 4.Johluwal                 5.Maranwala        6.Rajipur
 8.TibbaMajra         9.Parwala     10.Rookee 7.Rampur Seuri 8.Jallah
 11.Shampur         12.Dhandaru      13.Bataur
 14.Sultanpur        15.Jololi      16.Natwal
 17.Chowki          18.Budhanpur      19.Nada
 20.Khetparali       21.Bhoj Kotti 22.Tikkar
 Taal 23.Bhoj Naita 24.Rampur Thadyon

     In addition to the above villages identified and mapped on potential vulnerability to
flood, Rajiv Colony, Oustees Colony, Indira Colony, other low lying area of different
sectors and colonies and area along railway line of sector-19 Industrial Area, Panchkula
have been identified where excessive water stagnates. These ares have already been
identified by municipalities/department of Public Health/Estate Officer, HUDA in their
respective jurisdiction. Separate list of such locations and map is available with the
departments mentioned above. Although water stagnates in the city centres outflows in
few hours but situation may become grim if downpour occurs for longer hours. In view of
it, necessary arrangements are made by the departments to tackle the situation of drainage
in the cities.

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3. Traffic Arrangement/Diversion in case of Flood

           List of bridges, culverts and Siphons and list of roads which are prone to cut off
due to heavy rain/flood/mischievous action of rogues is available with Xens, Irrigation and
PWD (B&R) respectively. These lists will be shared with Police department to maintain
smooth functioning of roads, canals and drains. If breach is caused to any road or canal,
prominently visible sign boards for guidance and help of general public will be displayed by
the department concerned. Public and private vehicles can be requisitioned for flood relief
operations. It will be responsibility of DCP to monitor the movement of vehicles on
alternative routes.

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Chapter-4: Flood Protection Schemes

1. Flood protection schemes in the district
       i. Completed schemes in the year 2019-20

   1. Scheme for Constructing 448 ft double tier steining for the protection of Abadi area
       of village Manakyan from river Manakyanwalinadi tributary of river Ghaggar after
       flood 2018
   2. Scheme for Constructing 232 ft three tier steining for the protection of village
       ShamshanGhat and Bataur Bundh of village Bataur from river Tangri after flood
       2018
   3. Scheme for Constructing 568 ft three tier steining for the protection of Rehod Bundh
       and agriculture land of village Rehod from river Tangri after flood 2018
   4. Scheme for Constructing 512 ft double tier steining for the protection of Govt. School
       of Village Mandlaya from river Begna after flood 2018
   5. Scheme for Constructing 536 ft three tier steining for the protection of villageabadi of
       village Mirpur from Mirpur walinadi tributary of river Tangri after flood 2018
   6. Scheme for Constructing 448 ft three tier steining for the protection of villageabadi of
       village Natwal from river Tangri after flood 2018
   7. Scheme for Constructing 4 No. Bed bars and repair of damaged Ishar Nagar drain to
       protect abadi and road of village Ishar Nagar and Himshika from Ishar Nagar drain
       and Kaushalyariver after flood 2018
   8. Scheme for Constructing 248 ft double tier steining, for the protection of village
       abadi of village Nada from Nada Choe tributary of river Ghaggar after flood 2018
   9. Scheme for Constructing 464ft (296+168) double tier steining, for the protection of
       village abadi of village Paploha from river BaadGodam tributary of river Sarsa after
       flood 2018
   10. Scheme for Constructing 576ft (328+248) three tier steining for the protection of
       abadi of village Rampur Seori from river Jhajjra after flood 2018
   11. Scheme for Constructing three tier steining for the protection of village abadi of
       village Madhanwala from river Madhanwali after flood 2018.
   12. Scheme for Constructing double tier steining for the protection of village Jholuwal
       from Sarsa River after flood 2018.

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13. Scheme for Construction of Causeway and steining in village Aasrewali at
       Aasrewalinadi tributary of river Ghaggar in Panchkula District
   14. Construction of RCC wall for the protection of town abadi of Kalka from jhajjra
       River (deposit work of Shivalik Development Agency, Panchkula).
ii. Ongoing flood protection schemes of the district
    1. Constructing box type drain for safe passage of flood/waste water from Barwala and Bataur
       (Panchkula) into river Tangri.
iii. New Flood protection schemes for the year 2020-21
   1. Scheme for constructing 376ft (248+128) double tier steining for the protection of
       Vayayam Shala & abadi of village Kiratpur from river Baad Godam after flood 2019
   2. Scheme for constructing 496ft double tier steining for the protection of abadi of
       Ganga Colony near Police Station Kalka from river Jhajjra after flood 2019
   3. Scheme for constructing 200ft double tier steining & 256 three tier steining for the
       protection of abadi of ward No.4 Manakpur Nanakchand Pinjore from river Jhajjra
       after flood 2019
   4. Scheme for constructing 352ft double tier & 160ft single tier steining for the protection of
       land from temporary bundhs for diversion of water flow for pumps house Nawa Nagar,
       khokhran lift Irrigation scheme after flood 2019
   5. Scheme for constructing 400ft (168+136+96) double tier steining for the protection of
       village abadi & Sarswati Mandir at Balminki Basti ward No. 1 Kalka from river Orian
       after flood 2019
   6. Scheme for constructing 256 ft double tier steining for the protection of abadi area of
       village Bharuli from river Talan wali nadi tributary of river Tangri after flood 2019
   7. Scheme for constructing 416 ft double tier steining and 3 Nos. crated bed bars
       (Double tier) for the protection of school and agriculture land of village Badhor from
       river Tangri after flood 2019
   8. Scheme for constructing 416 ft three tier steining for the protection of abadi of village
       mandlaya from river begna after flood 2019
   9. Scheme for constructing 536 ft double tier steining for the protection of Link road of
       Raipur Rani to Rampur from river Tangri after flood 2019
   10. Scheme for constructing 304ft four tier steining for the protection of land near
       Village-Burj Kotian, Panchkula from Ghaggar after flood 2019
   11. Scheme for constructing 6 Nos. crated bed bars (Double tier) for the protection of
       Agriculture Land of Village Toda from river Tangri after flood 2019

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12. Scheme for constructing 896ft four tier steining for the protection of Golf Course,
         Panchkula from Ghaggar after flood 2019
   13. Scheme for constructing 256 ft three tier steining for the protection of village abadi in
         village Aasrewali from Aasrewali nadi tributary of river Ghaggar after flood 2019
   14. Scheme for constructing 128+352+376 ft three tier steining for the protection of abadi
         area of village Belwali from Belwali nadi tributary of river Ghaggar after flood 2019
   15. Scheme for constructing 224 ft double tier steining for the protection of Abadi area of
         village Manakyan from river Manakyan wali nadi tributary of river Ghaggar after
         flood 2019
   16. Scheme for constructing 376 ft three tier steining for the protection of Rehod Bundh
         and agriculture land of village Rehod from river Tangri after flood 2019
   17. Scheme for constructing 5 Nos. crated bed bars (Double tier) for the protection of
         Agriculture Land of Village Damdama from river Kaushalya after flood 2019
   18.   Scheme for constructing 752 ft double tier steining for the protection of abadi of
         Madhanwala from Madhanwali river, a tributary of river Sarsa after flood 2019
   19.   Scheme for Construction of Causeway and steining in Village Tibbi at Tibbi wali
         nadi tributary of river Tangri after flood 2019

2. Conservation, Harvesting and Water Management:

         The Kaushalya Dam is constructed across river Kaushalya opposite HMT Pinjore.
The terrain of Kaushalya river is sub mountainous of natural steep slope. The river
originating from the hills pass through the Kalka and Pinjore area of District Panchkula.

         The reservoir of the dam is ready to store the water upto its full designed capacity i.e.
EL 478.00m. The dam and spillway structure are complete in all respect and ready for any
emergent situation. However, the excess water more than designed storage of reservoir will
be released safely through spillway with the intimation to District Administration. Water
services division Panchkula is solely responsible for proper maintenance and upkeep of this
dam.

                                                                                        Page | 22
Chapter 5: Flood Action Plan

1.         Pre-Flood Inspection
            Flood inspection was held on 30.05.2020 all flood schemes and drains were inspected
physically       by   the   district   flood   inspection   committee.    Irrigation/Public    Health/
UHBVN/Municipal Corporation/HSVP departments were instructed to create coordination so
that flood control measures could be taken effectively and all drains/sewerage must be
cleared before the onset of monsoon. Irrigation and Municipal Corporation will clear all the
drains-major and small on timeline bases. Also Irrigation and Development and Panchayat
department will ensure the upkeep and proper maintenance of ring bundhs available in
different villages of the district.
2. Bundhs and Drains
i. Bundhs
Sr. No Name of Bundhs                                             RD                Length in feet
   1.  Murad Nagar Bundh on Talan wali Nadi                       0-1050            1050 ft
     2.      Narainpur Bundh on Tangri Nadi                       0-3000            3000 ft
     3.      Mallah Bundh on MallahwaliNadi                       0-1200            1200 ft
     4.      Bataur Bundh on TangriNadi                           0-9500            9500 ft
     5.      Shamtoo Bundh on TangriNadi                          0-2500            2500 ft
     6.      Sultanpur Jaloli Bundh on TangriNadi                 0-3500            3500 ft
     7.      Naya Gaon Bundh on TangriNadi                        0-6000            6000 ft
     8.      Mandlaya Bundh on BegnaNadi                          0-1120            1120 ft
     9.      Naya Nagar Bundh on Sirsa Nadi                       0-1500            1500 ft
     10.     Rehod Bundh on TangriNadi                            0-4800            4800 ft
     11.     Shampur Bundh on Ponta waliNadi                      0-1000            1000 ft

ii. Drain

Sr. No                      Name of Drain                         RD                Length in feet
     1.      Singh Nallah Choe Drain                              0-1050            1050 ft
     2.      Ishar Nagar Drain                                    0-1750            1750 ft
     3.      Bitna Drain                                       0-1150, 0-300        1450 ft
     4.      Madhanwala Drain                                     0-558             558 ft

                                                                                              Page | 23
Inspection of Flood
 Works and Drains

                      Page | 24
3. Flood Preparedness by different departments

  i.      Water Services Department :

    1. Arrangements of filled Sandbags, kassies and tokries: Necessary arrangement for sand
       bags, Kassies and tokries will be made available by Superintendent Engineer, Irrigation,
       Panchkula and Xen, Irrigation, Narwana/Safidon/Panchkula. Telephone Number are
       available in the list of district officers.
    2. Provision of dewatering operation of flood/rain water: Xen, Irrigation and Xen, Public
       Health, Panchkula are responsible for dewatering of the stagnate/ flood water from rural
       and urban area.
    3. Gauge Sites available in the District must be manned properly to disseminate the
       information of water flow from the high reaches of the hilly area and adjoining state of
       Himachal Pradesh. These sites on different rivers are as under:
            a) Gauge Site (53No) of Tangri river at Barwala Bridge.
            b) Gauge Site of Khokhran bridge at Sirsa river
            c) Gauge Site at Khetpurali on Tangri river
            d) Gauge Site at Bhud on Poanta river.

ii.       Municipal Corporation

        1.     Roads/Gullies should be cleaned before the rain starts.
        2.     Singh Nallah Choe passing through Sector 1, 2, 4 and MDC must be cleaned and this
               work must be completed before the onset of rainy season.
        3.     Storm water channels, road gullies and kerb channels must be cleaned before the
               onset of rainy season.
        4.     Drains big or small situated in Pinjore and Kalka area must be cleaned before the
               rainy season.
        5.     Warning sign on roads must be installed on all important locations such as Ghaggar
               and Kaushalya River for the warning of the general masses.
        6.     Men, material and money required for the management of excess rainwater of flood
               like situations must be arranged in sufficient numbers before the onset of rainy
               season.
        7.     Fire fighting facilities available with corporation must be in operative condition.Also
               all equipments required for fire fighting must be in working condition

iii.         Public Health Engineering Department

   1.        Department is responsible for drainage of excess water in the Urban areas. Department
             is required to upkeep the manpower and equipments ready to meet the emergency
             situation rising out of excess water of flood like situation in the district.
   2.        Water supply and sewerage system must be ensured to meet the exigency of flood like
             situations in the district.
   3.        Chlorination of portable water must be done and sufficient stock of chlorine or any other
             substance needed for the purification of water.

                                                                                            Page | 25
4.     Ensure proper water supply through water works or deep tubewells.
     5.     Clorination of the supplied water be ensured.

 iv.    HSVP
         Following actions are assigned to HSVP in regard to safety measures taken by the
        department before the onset of rainy season.
     1. All the equipments and manpower available and required for meeting the exigency of
        access water of flood situation.
     2. Dewatering pumps must be repaired or installed well before the onset of rainy season.
        Diesel or any other requirement must be fulfilled to the run the pumps in the want of
        need.
     3. Foot bridges situated in the jurisdiction of the HSVP must be repaired and commission
        fully for the public use.

v.        Health & Family Welfare.
       1. Teams of Medical and paramedical staff have been appointed for flood prone areas.
       2. All the fever cases will be screened by the teams by making a peripheral blood smear
          which will be going house to house to distribute the Chlorine tablets and demonstrate the
          procedure of Chlorination and will educate them regarding the water borne diseases.
       3. Essential Medicines:
             a)      Procurement of medicine, Chlorine and bleaching powder has been made in
                     adequate quantities. The adequate quantities of medicines have been stocked
                     at all the health facilities.
             b)      Anti snakevenom have been made available.
             c)      Medicines are stocked at a safe place in the campus in Health Institutions
                     where floods are anticipated.
             d)      Drug distribution centers are available at all Health Facilities.
             e)      Adequate arrangement has been done for insecticide spray and distribution of
                     chloroquine tablets in all Health Facilities.

       4.   Identification of Vulnerable areas: Letter has already been written to Worthy Deputy
            Commissioner; Panchkula for providing list of flood affected areas and marooned
            villages as per previous three years. The In charges of all Health Institutions i.e (GH-6,
            CHCs, PHCs) to make advance preparation for taking care of emergency.

       5.   Anti-Larval Measures/Fogging: Mosquito & fly control by anti larval measures and
            fogging will be looked after by different teams in different areas especially slum areas
            like Rajiv Colony, Azad Colony. With all the above-mentioned aspects any high alert
            regarding kind of diseases associated with the flood have been declared. All the hospital/
            institutions have been given instruction regarding the management and treatment of
            different diseases resulting from flood.

       6.   Supervision & Monitoring: Supervision Monitoring will be done strictly by District
            Health Officer & Monitoring of supply of essential medicines will be done. Reports will
            be sent regularly every week.

                                                                                            Page | 26
7.     Ayush: All ayush medical officers posted in AYUSH departments in district Panchkula
        have been directed to provide first aid and other treatments during flood and in other
        epidemic conditions and the department will fully cooperate with district Health
        department, Panchkula in flood and other epidemic conitions.

vi. Food & Civil Supplies
  1. Fair Price Shops/Petrol Pumps/Gas agencies and Kerosene Oil dealers must be instructed
      to keep the stocks with them to meet the requirement of flood like situations in the
      district. Confed is required to have contact with wholesalers of District and nearby cities
      so that Essential Commodities can be procure without any hessel and problem.
  2. The petrol/ HSD dealers will be directed to keep & reserve atleast 5000 litre MS/HSD.
     Similarly LPG dealers should be directetd to keep 75 domestic cylinders in reserve to
     meet out any casualty.
  3. Department will ensure supply of essential commodities in the flood prone areas in
     advance and also be prepared to meet the need of such commodities in the event of flood
     in the district.
  4. Provision of distribution of essential commodities (like wheat, rice, sugar etc to the flood
     affected people).Tents and Srkies can be purchased on need-based manner as prevalent
     situation demands from local market or any other nearst place to meet the requirement of
     the affected people. In emergency, the food stuffs in the shape of packets (Grams/Breads
     etc.) will be arranged and supplied by DFSC and will be distributed through Tehsildars
     and DDPOs. Fair price shops will also be remained opened if necessary. DFSC will be
     responsible for arranging other essential commodities for flood affected areas.

 vii.    Distt. Red Cross Society

 1.   First aid ;- the list of volunteers are ready in this office providing for first aid first aider
      are available in each school of the distt. Except morni area.
2. Blood donors ;- the list of voluntary blood donors are also ready in this office for
      providing blood donors are also ready in this office for providing blood to the affected
      peoples .
3. Clothings;- the clothing arrangements will be made at time of disaster as per
      requirements to the affected people.Clothes will be collected from donors of the society.
viii. Animal Husbandry & Dairying

 1.     Department will take preventive and curative measures to tackle the outbreak of
        infectious diseases in animals such as HS, ranikhet, sheep pox, enterotoxaemia etc.
 2.     Department will stock the medicines in sufficient quantity for the diseases that occurs in
        rainy season.
 3.     Department will be prepare itself in advance for tackling the emergency situations and
        outbreak of any disease during rainy season.
 4.     List of veterinary surgeons/VLDA with GVD/Hospitals is attached.

                                                                                            Page | 27
ix.   Agriculture
       Agriculture department will educate the farmers and manage the flood like situations
in district for the better crop husbandry in the event of excess water of flood like situations.
Department will also upkeep the inventory of equipments available in the departments and
also organise trainings or sessions for the rural people about how to protect the crops in the
event of excess water. Fruits and vegetables crops should be the target area of the department
as these crops are of biennial or perennial in nature. Officials/officers trained in flood control
system should be specially deputed in flood prone areas.

                                                                                        Page | 28
Chapter 6: Flood Control Room

1. Flood Control Room
              The Central Flood Control Room is located in the office of Tehsil Panchkula in
 Room No. 107 at Mini Secretariat, Panchkula. The control room is functional at all hours
 during the rainy season for the purpose of receiving flood warnings and other information. It
 also receives all messages /instructions from the State Control Room, passes them on to the
 officer in-charge, who, if required, directs these messages further to Sub-Divisional Control
 Room/ Tehsil Control Room and other control rooms established in different departments.
 These control rooms gather all informations regarding flood situation in their respective
 areas from the field officers and convey information pertaining to flood /flood relief
 operations from the Central Control Room or any other source to the field officers. They also
 issue directions regarding evacuation and supply of relief items to human beings
 andlivestocks. Also, precautionary measures for prevention and control of flood is
 disseminated in the respective areas. All the information so collected is transmitted by the
 officer-incharge, flood relief branch to the FCR Office daily through wireless and in writing
 in the performa prescribed by the state government time to time.
              Early warning system for flood will be provided by XEN Irrigation and this
 department will collect the information from Himachal Pradesh and disseminate to central
 control room. Wireless system of Forest Department will be utilized for the information of
 starting of rain, continuity of rain more than 30 minutes, intensity of rain and land slide.
 Forest Department will send the information immediately to central control room.
    i.        Central Control Room
    Central Control Room                  Office Incharge               Telephone Numbers
             Tehsil Panchkula         Tehsildar, Panchkula                0172-2562135

    ii. Flood Control Rooms of different departments

  Sr. No.         Name of Officer                              Mobile               Land line
         1        DCP, Panchkula                             7419000001           0172- 2582100
         2        SDO (C) , Kalka                            9416365663           01733-220500
         3        Municipal Corporation                      8558816622           0172-2583794
                                                             7527011882
         4        XEN (WS)                                   7988375667           0172-2567144
                                                             9468008048             2570325

                                                                                         Page | 29
5    GM Haryana Roadways        9915920275   0172-2655412
6    Dy. Director ICDP          9416791000   0172-2570421
7    Dy. Director Agriculture   9416742950   0172-2563121
8    XEN (PH)                   9416997066   01733-253167
9    XEN (UHBVN)                9316065971   0172-2591517
                                9357189048
10   XEN PWD (B&R)              9417374440   0172-2920477,
                                             0172-2565072
11   DFSC                       9416687064   0172-2569193
12   DFO, Morni at Pinjore      9416108315   01733-230537

                                                 Page | 30
Chapter-7: Institutional Mechanism
        ________________________________________________________
1. District Disaster Management Authority (DDMA)
District Disaster Management Authority, Panchkula is responsible for planing, coordination
and implemention of all measures for disaster management in accordance with the guidelines
laid down by NDMA and HSDMA. Departments at district level get directions from DDMA
in consulation with local authorities to take appropriate measures for prevention/containmant
and mitigation of disasters included flood and also monitors the implemention of disaster
management plans at their own level. The members of DDMA are as following:
 S. No.                   Members                                    Designation
    1   Deputy Commissioner                                Chairperson ex-officio
    2   Chairman of Zila Parishad                          Co-Chairperson
    3   Additional Deputy Commissioner, Panchkula          Chief Executive Officer ex-
                                                           officio
   4      Deputy Commissioner of Police                    Member ex-officio
   5      Chief Medical Officer                            Member ex-officio
   6      Superintending Engineer, PWD( B&R)               Member
   7      District Revenue and Disaster Management         Member
          Officer

2. District Disaster Management Committee (DDMC)
  Since DDMA is the apex body at the district level for making decisions but cannot meet
  regularly. To implement the decisions of the DDMA, a committee called DDMC has been
  constituted to take up the specific needs and works required to be implemented in the
  district. This committee is manned by senior district Officers as provided in the Act.
  Members of this committee are:
 S. No.                   Members                                     Designation
    1   Deputy Commissioner                                  Chairperson ex-officio
    2   Additional Deputy Commissioner                       Chief Executive Officer ex-
                                                             officio
    3     Deputy Commissioner of Police                      Member ex-officio
    4     RTA/GM Roadways                                    Member
    5     SDO(C) Kalka/Panchkula                             Member
    6     Xen Public health                                  Member
    7     DEO                                                Member
    8     EO MC/DDPO/EO HSVP                                 Member
    9     DFSC                                               Member
   10     DIPRO                                              Member
   11     Chief Medical Officer                              Member
   12     District Ayurvedic Officer                         Member

                                                                                    Page | 31
3. Incident Response System
The Incident Response System (IRS) at district level identifies and designates officers to
perform various duties and get them trained in their respective roles; thus reducing chaos and
confusion during the response phase. It is a flexible system and all the Sections, Branches and
Units need not be activated at the same time. Various Sections, Branches and Units need to
be activated only as and when they are required. It also includes proper documentation of
various activities for better planning, accountability and analysis which also helps
new/outside responders to immediately get a comprehensive picture of the situation and go in
for immediate action. Following is the Incident Response System (IRS) Panchkula

                                                          Responsible Officer (DC)
                                       Incident Officer (ADC)                    Incedent Officer DCP (Law &
                                                                                           Order)
                                 Information and Media Officer (DIPRO)
                                                                                            Liasion Officer (CTM)
                                          Safety Officer (ACP)

                       Operation Officer (SDM)                   Planning Officer (DSO)                    Logistics Officer (DRO)

   Staging Officer (Tehsildar)                                           Resource Unit
                                                                                               Service (DRO)        Support (DRO)         FInance (TO)
                                                                             (DTP)

      Line Deptt. Incharge        Transportation Officer (RTA)           SItuation Unit           Communicatio            Resource            Time & Cost
                                                                             (DSO)                n (DSP HQ/GM          Provision (NT)         Unit (ASR)
                                                                                                      BSNL)
                                          Road (ARTA)
 Area Officer of Line Deptt.                                             Documentation                                                      Compensation
                                                                                                                        Facilities (NT)
                                                                           Unit (DIO)              Medical (Dy.                                 (SK)
                                            Rail (SS)                                                CMO)

 Ground Officer of the Line                                                                                                                 Proucurement
                                                                         Demobilisation                                   Ground
         Deptt.                          Air (PA to DC)                                                                                          (Red
                                                                         Unit (Tehsildar)                               Support (NT)
                                                                                                    Food (DFSC)                              Cross/Nazar)

SS: Station Superintendent, Railway                                      ARTA: Assistant Regional Trasport Authority
NT: Naib Tehsildar                          ASR: Assistant Superintendent                                               SK: Sadar Kanungo

                The Incident Response System (IRS) at district level identifies and designates
officers to perform various duties and get them trained in their respective roles; thus reducing
chaos and confusion during the response phase. It is a flexible system and all the Sections,
Branches and Units need not be activated at the same time. Various Sections, Branches and
Units need to be activated only as and when they are required. IRS is a system to comprehend
and teckle the situation immediately with clarity of the action.

                                                                                                                                                 Page | 32
i. Detail of IRS for Panchkula

S.No    IRS                     Name                       Designation                           Contact No
  1.    Responsible Officer     Sh. Mukeash Ahujha, IAS    Deputy Commissioner Panchkula         9416089400
  2.    Incident Commander      Sh. Mohit Handa , (IPS )   Deputy Commissioner of                7419000001
        ( Law and Order )                                  Panchkula
 3.     Relief Operation        Smt. Manita Malik          Additional Deputy Commissioner        8901115260
        Incharge                                           Panchkula
 4.     Safety Officer          Sh Vijay Diswal            Assistant Commissioner Of             8146090100
                                                           Police , Panchkula
 5.  Nodal Officer/ Medical     Dr Jasjeet Kaur            Civil Surgeon                         9815509076
     Unit Leader
 6. Liaison Officer             Sh. Sushil Kumar           City Magistrate, Panchkula            9501555133
 7. Operation Section Chief,    Sh. Dheeraj Chahal         Sub Divisional Officer,               8059604969
     Panchkula                                             Panchkula
 8. Operation Section Chief,    Sh. Rakesh Sandhu          Sub Divisional Officer,               9416365663
     Kalka                                                 Panchkula, Kalka.
 9. Operation Section Chief,    Sh.Sanyam Garg             Joint Commissioner, Municipal         9779479785
     Municipal Corporation                                 Corporation, Panchkula
     area
 10. Logistic Section Chief/    Sh Ramphal Kataria         District Revenue officer              9416253828
     District Disaster
     Management Officer
 11. Head Food Leader           Sh. Surinder Arora         District Food and Supply              9416687064
                                                           Controller, Panchkula
 12. Transport Branch           Sh.Ravinder P. Pathak      General Manager Haryana               9467592001
     Director                                              Roadways, Panchkula
 13. Documentation Unit         Sh. Satpal Sharma          District Informative Officer          8557980395
     Leader                                                Panchkula
 14. Information and Media      Sh. Rajesh Kumar           District Public Relation Officer      9416990324
     Officer
 15. Technical Support                                     HOD of all the departments
     Committee                                             • Health
                                                           • PWD B&R
                                                           • Panchayat and Development
                                                           • Executive Officer, MC
                                                           • Animal Husbandry
                                                           • Roadways
                                                           • Information and Public
                                                                relation
                                                           • NIC
                                                           • PH&ED
                                                           • Food and Civil Supply
                                                           • Marketing Board
                                                           • Red Cross
                                                           • Fire
                                                           Home Guards and Civil Defence
 16. Resource Unit Leader                                  District Town Planning ,              9914801935
                                                           Panchkula
 17. Head Communication                                    District Radio Officer/ Police/
     unit leader                                           GM BSNL
 18. Area Incident                                         Tehsildar / Naib Tehisildar of        9888305155
     Commander                                             that Concerned area

                                                                                              Page | 33
19. Compensation Claim                                          Sadar Kanungo/FRA                    9466662066
     Unit
 20. Field Observer                                              Patwari/ Gram Sachiv of that
                                                                 concerned area
 21. Procurement Unit                                            District Purchase Committee

    ii. Roles and responsibilities of IRS
     Designation                                        Roles and Responsibilities
DC as Responsible         1. Ensure formation of Incident Response Teams (IRT) at District, Sub-Division,
Officer (RO)              Tehsil/Block.
                          2. Ensure that a reasonable amount of fund is available and sanctioned for relief.
                          3. Ensure effective communication amongst Sub-Divisions/Tehsils/Blocks and
                          affected area.
                          4. Appoint ADC as Incident Officer
                          5. Decide overall objectives, priorities and action plan and mode of implementation
                          of this action plan.
                          6. Identify, mobilise and allocate critical resources according to objective/priorities
                          of incidence.
                          7. Coordinate with the State Government for mobilisation of Armed Forces, Air
                          support etc. as and when required.
                          8. Ensure overall coordination, relief and other activities.
                          9. Ensure that NGOs carry out their activities in an equitable and non-discriminatory
                          manner.
                          10. Mobilise experts and consultants in the relevant fields for advice, if necessary.
                          11. Conduct post response review of performance of IRT and take appropriate steps
                          to improve the performance.
                          12. Take such other necessary action as the situation demands
ADC as Incident Officer   1. Obtain information on:
                          a. Incident situation status like number of people and the area affected etc.
                          b. Availability and procurement of resources
                          c. Requirement of facilities such as relief material, relief camp.
                          d. Availability and requirements of Communication system
                          e. Future weather behaviour from IMD
                          2. Establish appropriate coordination amongst Sections, Branches, Divisions and/or
                          Units working in the affected area and make sure that all conflicts are resolved.
                          3. Establish and operate from central control room.
                          4. Plan and review the situation periodically.
                          5. Ensure proper coordination between all sections of the IRT, agencies

                                                                                                  Page | 34
6. Consider requirement of resources, equipment which are not available in the
                          functional jurisdiction.
                          7. Authorise DIPRO to release information to the media.
                          8. Recommend demobilisation of the IRT, when appropriate.
                          9. Review public complaints and recommend suitable grievance redress measures.
                          10. Perform any other duties that may be required for the management of the
                          incident.
DCP as Incident Officer   1. Law & Order
(Law & Order)             2. Take measures to ensure safety of inhabitants.
                          3. Depute Police personnel in adequate no. at incident site.
                          4. Update RO about Law & Order situation time to time.
                          5. Prepare safety plan.
DIPRO, as Information     1. Prepare and release information about the incident to the media agencies and
and Media Officer         others with the approval of ADC.
                          2. Monitor and review various media reports regarding the incident that may be
                          useful for planning.
                          3. Coordinate and collect whether information from IMD and disseminate it to all
                          concerned.
                          4. Maintain record of various activities performed.
City Magistrate, as       1. Maintain a list of concerned line departments, agencies, NGOs, religious and
Liaison Officer.          social organisation with their representatives at various locations.
                          2. Liaison with all concerned agencies including NDRF and Armed Forces and line
                          departments of Government.
                          3. Monitor operations to identify current or potential inter-agency problems.
                          4. Participate in planning meetings and provide information on response by
                          participating agencies.
                          5. Keep the IC informed about arrivals of all the Government and Non Government
                          agencies and their resources.
                          6. Maintain record of various activities performed.
ACP (HQ) as Safety        1. Recommend measures for assuring safety of responders and make assessment of
Officer                   further needs.
                          2. Identify hazardous and unsafe situations and review it regularly.
                          3. Obtain details of accidents that have occurred within the incident area and report to
                          DC and ADC.
                          4. Review and approve the Site Safety Plan, as and when required.
                          5. Maintain record of various activities performed.
SDM of affected area as   1. Coordinate and supervise with the activated Section/Branch/ Division/Unit in his

                                                                                                  Page | 35
Operation Officer           area.
                            2. Manage all field operations to achieve objectives.
                            3. Ensure the overall safety of personnel involved in the operations and the affected
                            communities.
                            5. Brief the personnel under his supervision at the beginning of operation and ensure
                            resolution of all conflicts, information sharing, coordination and cooperation between
                            the various Branches of his Section.
                            6. Determine the need for additional resources and place demands accordingly and
                            ensure their arrival.
                            8. Ensure record of various activities performed and perform such other duties as
                            assigned by ADC and DC.
Tehsildar of the affected   1. Establish the Staging Area with proper layout.
area as Staging Officer     2. Organise storage and dispatch of resources received as per action plan.
                            3. Report all receipts and dispatches to SDM and maintain their records.
                            4. Manage all activities of his area and utilise all perishable supplies expeditiously.
                            5. Ensure that communications are established with ADC/SDM/ Relief Camp.
                            6. Maintain and provide resource status to ADC/SDM/DRO.
                            8. Demobilise in accordance with the Demobilisation Plan.
                            9. Maintain record of various activities performed and perform any other duties as
                            assigned by SDM
Response Branch             1. Ensure implementation of action plan as per the assigned role.
Incharge- each from of      2. Coordinate with SDM and review assignment list with his Area Officer and
the line department as      Ground Officer.
shown in table enclosed     3. Report to SDM regarding modifications required if any in the action plan,
                            additional recourses, availability of additional resources,.
                            4. Provide resources to Ground officer of his department and task force headed by
                            BDPO.
                            5. Perform all task mentioned in Action Plan.
Incharge of Line            1. Ensure implementation of action plan.
Department as Area          2. Assign resources within his area.
Officer of his              3. Report on the progress of operations and the status of resources within area
Department                  amongst Area      Officers of other departments and create effective coordination.
                            4 Submit situation and resource status to the in-charge officer of his department and
                            SDM.
Field Officer of Line       1. Take charge of necessary equipment and supplies.
Department as Ground        2. Assess local weather and environmental conditions, law and order situation etc. in
Officer                     the assigned area and report to area officer.

                                                                                                     Page | 36
3. Perform the assigned duty and keep contact with area officer.
                          4. Perform all task mentioned in Action Plan.
BDPO as Task Force        1. Review assignments with members of his team;
Leader                    2. Report on work progress;
                          3. Coordinate activities with in-charge of Line Department.
                          4. Establish and ensure communications;
                          5. Perform any other duties assigned; and
                          6. Maintain record of various activities.
Secretary RTA , as        1. Activate and manage different operations like road, rail and air.
Transport Officer         2. Coordinate with railways, road transport and airport authorities for support.
                          3. Provide ground support to the air operations and ensure appropriate security
                          arrangements.
                          4. Provide Road transport support to the Rail Operations when required.
                          5. Ensure that all units moving in the area are familiarised with route with the help of
                          road maps or local guides.
                          6. Prepare transportation plan as per requirement and execution of Action Plan.
                          7. Determine the need for additional resources, their proper and full use and place
                          demand accordingly in advance.
                          8. Ensure the maintenance of the status of hired resources, their full utilisation and
                          timely release.
                          9. Ensure that the record of various activities performed and perform any other duties
                          assigned by the ADC or SDM .
Asst. Secretary RTA as    1. Ensure transportation of resources by road to the affected sites.
Road-in-charge            2. Ensure proper parking locations.
                          3. Ensure that mechanics are available for repair of vehicles and also ensure adequate
                          availability of Petrol, Oil and Lubricants (POL).
                          4. Maintain the records of all important activities relating to the number of vehicles
                          deployed, source of vehicles (i.e. Government or private), locations where vehicles
                          are deployed along with resource details they are carrying.
                          5. Support and coordinate the road operations part of the rail and air operations.
Station Superintendent,   1. Prepare and provide rail operations summary including time of departure and
Railway                   arrival, destinations, resource details, etc as and when required by the senior officers.
                          2. Coordinate with road operations for movement of resources.
                          3. Organise crew for loading and unloading.
                          4. Ensure safe storage and warehousing of the materials.
                          5. Establish and maintain communications with various storage and warehousing
                          areas, destination points and railway office

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PA to DC as Air             If need arise, contact and ensure help of Air Force Station for victims of affected
Operation in-charge         area.
DTP as in-charge of         1. Maintain and display the status of all assigned resources at the incident site by
Resource Unit               maintaining a resource status-keeping system.
                            2. Access information about availability of all required resources at other locations
                            and prepare a plan for their mobilization.
                            3. Ensure and establish check-in function at various incident locations.
                            4. Update ADC about the status of resources received and dispatched from time to
                            time.
                            5. Coordinate with the various activated Branches, Divisions and Groups for
                            checking status and utilisation of allotted resources.
                            6. Ensure quick and proper utilisation of perishable resources.
DSO as District             1. Collect, process and organise all incident information as soon as possible for
Planning Officer,           analysis.
                            2. Prepare periodic future projections of the development of the incident (along with
                            maps if required) and keep the ADC informed.
                            3. Provide authorised maps, photographic services to responders, if required.
                            4. Attend Meeting with required information, data, documents and Survey of India
                            maps etc. with ADC.
                            5. Maintain record of various activities performed and send to concerned section.
Naib Tehsildar as in-       1. Display incident status obtained from Patwari/ Gram Sachiv and Ground Officer.
charge resource             2. Coordinate with BDPO and DSO for exchanging information and data.
provision, facilities and   3. Assist in analysing and evaluating field reports.
ground spot.                4. Maintain record of various activities performed and send it to DSO.
                            5. Organise movement of personnel, equipment and supplies.
                            6. Receive and store safely all supplies required for the incident response.
                            7. Maintain the inventory of supplies and equipment.
                            8. Organise repair and servicing of non-expendable supplies and equipment.
                            9. Monitor the 'kind', 'type' and quantity of supplies available and dispatched and
                            maintain the records of receipt and dispatch of supplies including equipment and
                            personnel.
                            10. Receive and respond to requests for personnel, supplies and equipment from the
                            activated sections, branches, divisions, units and groups under intimation to DRO
                            11. Prepare the layout and activation of facilities in relief camps and provide basic
                            amenities to the responders.
                            12. Locate the different facilities as per the Action Plan.
                            13. Participate in the planning meeting of the Section, prepare list for each facilities

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