FUN IN THE SUN SUMMER CAMP TOWN OF HOOKSETT PARKS & RECREATION DIVISION
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FUN IN THE SUN SUMMER CAMP
TOWN OF HOOKSETT
PARKS & RECREATION DIVISION
Parent/Camper Handbook
June 25th – August 24th 2018 (9 weeks)
Welcome to Fun in the Sun Day Camp! This is a day camp for children ages 5 – 13. There is also a volunteer
Counselor in Training Program for teens 14 & 15 years old. This handbook contains all of the directions and
details that you and your camper(s) will need to ensure a safe and FUN summer with us! If you have any
questions about the program or this handbook, please feel free to contact Evelyn Horn by phone at (603)
668-8019 or email, ehorn@hooksett.org.
Personal Conduct Policy
Basic Rules
1. HAVE FUN!!!
2. KEEP your hands to yourself and your own belongings!
3. ALWAYS listen to Counselors.
4. NEVER wander from the group.
5. NEVER go to the bathroom alone – Counselors MUST be in the bathroom too.
6. Bathrooms are for public use and must be kept clean throughout the day.
7. Dress appropriately for a camp of 5 -13 year old children!
8. NO weapons, drugs, or foul language at Fun in the Sun.
Personal Item Policy
1. Campers are discouraged from bringing any items that are NOT on the list of required supplies.
2. If you choose to bring any personal items from home, these items may be taken for the day until pick-
up time.
3. Fun in the Sun is NOT responsible for any items that are lost or stolen while at fun in the Sun.
System of Discipline
1. There is NO 3-strike system or probationary period for campers.
2. The camp Director may dismiss any camper at any time if that camper is compromising the sanctity of a
safe and fun atmosphere for other campers.
3. Reasons that could result in an automatic dismissal include theft of camp, or another camper’s
property; assault against another camper; bullying/harassing other campers; inappropriate
language/conversation topics.
Breakdown of Hours of Operation
Camp Hours: 7:00 AM – 5:30 PM
Before Care: 7:00 AM – 8:00 AM
Regular Camp Hours: 8:00 AM – 4:00 PM
After Care: 4:00 PM – 5:30 PM
Page 1 of 6Fee Schedule
Base Camp Tuition: $125/week (Resident); $150/week (Non-Resident)
Each Additional Child: $100/week (Resident); $125/week (Non-Resident)
Before Care Cost: $25/week
After Care Cost: $25/week
*There is a $32.00 fee for all returned checks. Returned checks must be paid with certified funds.
What Campers will be doing while they are at Fun in the Sun
1. On-Site Days
a. Campers will enjoy activities that have been planned to take place all over Donati Park Complex,
Town Hall and Town Hall Gym.
b. Activities include sports, arts & crafts, organized games, water games and other activities planned
by the camp staff.
c. This is just about what HALF of the camp days will look like.
2. Themed Weeks/Days
a. ALL of the 9 weeks are “themed” or geared toward a particular theme.
b. Activities include Wild West Week, Fashion Week, Around the World Week, Olympics Week and
Crazy Hair and Costume Day.
3. Beach Field Trips
a. Field trips to the beach will occur once a week.
b. Beach destinations alternated between Sunapee State Park and Hampton Beach State Park (TBD).
c. Field Trip shirts will be distributed and MUST be worn on ALL field trips (2 per 6+ weeks and ONE
for all others).
4. Adventure Field Trip
a. These “special” trips will occur throughout the summer and they include, but are not limited to, The
Polar Caves, The Flume Gorge, Pisgah State Park, Pinnacle Park, the Massabesic Trails and other
destinations as planned by the Director.
b. Neon-highlighter field trip shirts will be distributed and MUST be worn on ALL field trips.
What Campers NEED to pack for a day at Fun in the Sun
Regular Days
1. Refillable water bottle.
2. Bathing suit and towel.
3. Complete change of clothes (if a bathing suit is worn to camp).
4. SNEAKERS or SANDALS WITH BACKS – NO FLIP FLOPS!!! Flip flops are for beach days only! Your
child will be excluded from activities. If the issue persists, the camper and parents may not be
welcomed back to camp.
5. SUNSCREEN!!! We will ensure several opportunities to apply and reapply. HOWEVER, we are not a
sunscreen service and we will require that you provide your child with his/her own sunscreen.
Field Trip Days
1. Drop off must occur no later than 8:55 AM as all field trips are on a tight schedule. Failure to drop
your child off before 8:55 AM may result in the bus leaving without your child.
2. Pay attention to field trip destinations – not all field trips require a change of clothes, or a bathing suit.
This will be announced in the days before the trip.
3. Water Bottle, Lunch and Snack!
Page 2 of 64. SUNSCREEN (especially for beach days!)
5. FIELD TRIP T-SHIRT!!! (must be worn for the ENTIRE DAY)
Look out for weekly emails for reminders, previews, and other information you will need this summer.
Packing Food: Suggestions
Lunch
1. Your child will be active all day long! Please try to pack food that your child will enjoy eating and food
that will give them healthy energy to grow and be active!
2. Be sure that any needed utensils are packed in your child’s lunch – we will not have extras to hand out!
3. Don’t forget to pack a reasonable amount of ice if the food you pack can spoil!
Snack
1. You may pack more than just one snack!
2. Please avoid sugary and messy snacks that won’t really fill a kid’s stomach and tend to make messes
all over the gym.
Fun in the Sun Schedule Breakdown – Regular Camp Day
Type of Activity Time Description
Drop Off 7:00 AM – 8:00 AM Before Care
Drop Off 8:00 AM – 9:00 AM Normal Drop Off
Activities 9:15 AM – 10:00 AM First Activity
Break 10:00 AM – 10:15 AM Snack/Break
Activities 10:15 AM – 11:00 AM Second Activity
Activities 11:15 AM – 12:00 PM Third Activity
Break 12:00 PM – 12:30 PM Lunch
Clean Up 12:30 PM – 1:00 PM Gym Clean Up
Activities 1:00 PM – 3:00 PM Choice Time
PICK UP 3:00 PM – 4:00 PM Free Play
PICK UP (After Care) 4:00 PM – 5:30 PM After Care
Drop-Off Procedure
1. Drop off begins at 7:00 AM and concludes at 9:00 AM. If you need to drop off later than 9:00 AM,
please contact the Camp Director with the desired time.
2. Bring your child to the Hooksett Town Hall Gymnasium at 35 Main Street in Hooksett. Drop location is
in the rear of the building.
3. When signing children in, the Counselor on duty will input the time and you will sign your name/initials
in the space provided.
4. Be sure that you are dropping your child off at the appropriate time. All applicable fees will be applied
based on the time that you drop off and the time that you pick your child up.
5. If there is an outstanding balance on your account, you must clear that balance before your child is
admitted to camp. Fun in the Sun reserves the right to deny any camper admission to camp if there is
an outstanding balance of any amount on that camper’s account.
Pick-Up Procedure
1. Pick-up will take place at the Town Hall Gym from 3:00 PM until camp closes at 5:30 PM.
2. ALL persons picking up must show identification before signing the sign out sheet!!!
a. Persons authorized to pick your child up should be listed as a parent, emergency contact or
“authorized pick-up” on the pick-up form.
Page 3 of 6b. You must inform the Camp Director of any NEW persons authorized to pick your child up.
3. Be sure that you are picking your child up at the appropriate time. All applicable fees will be applied
based on the time that you drop off and the time that you pick up.
4. BE AWARE OF LATE PICK UP FEES!!!
Early Dismissal and Late/Absent Campers
1. The Camp Director must be notified by either phone or email as soon as possible for late or absent
campers as well as campers leaving early.
2. There is no refund for missed days, late days or early dismissals.
Fee Schedule FAQ’s
What does basic tuition cover?
Basic tuition covers the hours of 8:00 AM – 4:00 PM and all activities and field trips that are taken within those
hours.
What is Before/After Care?
Before Care is the hour of 7:00 AM – 8:00 AM that is available at an additional cost for early drop off. After
Care is between 4:00 PM – 5:30 PM for late pick up at an additional cost. Before and After Care are prices on
a weekly basis and are not discounted for additional children or individual days.
Are there partial week costs for Before/After Care?
Before and After Care are prices on the weekly basis, so if your child needs Before Care and After Care for
only three days of camp, the prices for a full week will still apply.
When is the payment due each week?
Failure to clear a balance and pay the camp tuition in full and on time WILL result in the exclusion of your
camper(s) from camp until that balance is clear. SEE LATE POLICY AND FEES BELOW.
CAMP SESSIONS TUITION DUE
Week 1: June 25 – June 29 June 11th
Week 2: July 2 – July 6 June 18th
Week 3: July 9 – July 13 June 25th
Week 4: July 16 – July 20 July 2nd
Week 5: July 23 – July 27 July 9th
Week 6: July 30 – August 3 July 16th
Week 7: August 6 – August 10 July 23rd
Week 8:August 13 – August 17 July 30th
Week 9:August 20 – August 24 August 6th
Fee Schedule
Base Camp Tuition: $125 / week (Resident); $150 / week (Non-Resident)
Each Additional Child: $100 / week (Resident); $125 / Week (Non-Resident)
Before Care Cost: $25 / week
After Care Cost: $25 / week
Page 4 of 6Breakdown of Hours of Operation
Base Camp Hours: 8:00 AM – 4:00 PM
Total Camp Hours: 7:00 AM – 5:30 PM
Before Care: 7:00 AM – 8:00 AM
After Care: 4:00 PM – 5:30 PM
Example: If my child attends camp Monday-Friday and is dropped off at 7:22 AM and is picked up at 5:28 PM
everyday, then my tuition for that week would be $175.
Late Policy and Fees
You will not be allowed to drop your child off if you have an outstanding balance.
The charge for picking up after 5:30 PM is $25 for the first 15 minutes and $1 for each minute after 5:45 PM.
Registration Details
All health forms, registration forms, and other pertinent documents must be turned in with the registration
deposit at the time of registration for the registration to be valid and complete.
Registration Fees
All registration fees ($10.00 per week) are non-refundable. These fees reserve your pre-registered spots for
the summer. If a fee is not received before the deadline, you will lose your spot. The goal is to create
accountability and operate as close to capacity as we can so that we can give as many campers the best
summer of Fun in the Sun as possible!
Required Registration Documents
1. Registration Application
a. Weeks Attending Form – required to register and reserve camp weeks.
b. Registration Fee – required to secure spot for camp.
2. Field Trip Permission Form
3. Health History Form – including allergies.
4. Medication List – detailed list of medications, uses, and any warnings that the staff should be aware of.
5. Approved Pick-up List – must be completed for your child to be dismissed to anyone other than the
child’s mother and father.
Safety and Risk Management
Incident Reports
Incident Reports will be filled out to document any injuries, behavior issues, altercations, or other emergencies
that require full documentation and disclosure. These reports will be kept in a filing cabinet on-site, at the
Town Hall Gymnasium. Copies will be made at the occurrence of each incident and distributed to the
parent/guardian of each child involved.
Child Safety Risk Management
1. Signing the registration form and submitting pertinent documents are your and your family’s consent to
the responsibility of reading and understanding the entirety of this handbook.
2. The Before and After Care staff will be the only additional persons with access to your children. In the
event of court-ordered restrictions, all pertinent information must be provided to the Director. This
information includes the name, description, current address and phone number of the person. All
information must be provided in writing to be kept in the confidential file of each child.
3. In the event of an intruder on the program, the staff will be briefed on how to properly handle an
uninvited guest.
Page 5 of 64. All fire inspections and fire drills will be conducted to meet the legal requirement for a municipal building
hosting childcare programs.
5. Throughout the summer, campers will learn more about the risks that are present at summer camp and
these include insect and plant safety, first aid, and sun safety. If schedules permit, we will be having
Catholic Medical Center conduct a brief informational session about summer safety at Fun in the Sun.
Medical and Health Risk Management
1. Please be aware that children will be playing. We do not have body bubbles to supply for everyone, so
cuts, scrapes and accidents are likely to happen.
2. All of our counselors are First Aid and CPR/AED Certified and are trained to handle emergency
situations involving adults and children.
3. Children are not allowed to carry or administer any medication themselves.
4. At no time is any staff member permitted to administer medication to your child. If you would like your
child to take a certain medication, you must make arrangements to personally administer the
medication.
5. In case of emergency, if we are unable to get in touch with parents or emergency contacts listed on
your registration, your child will be taken to the closest emergency facility equipped to effectively handle
the situation.
6. Please provide a detailed list of allergies, medications or medical conditions that you feel the Director
should have in-depth knowledge of. It is important that the Director is aware of any information that
could affect your child’s ability to have a safe and happy summer camp with us.
7. All inhalers and epi-pens and other emergency medical supplies will be kept in a locked box for on-site
days and will be carried on the Director’s person for any field trip days.
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