Exhibitor prospectus - IMMUNOLOGY 2019

Exhibitor prospectus - IMMUNOLOGY 2019


Exhibitor prospectus - IMMUNOLOGY 2019
An Invitation to Exhibit and Sponsor at…

Join us for IMMUNOLOGY 2019™ in San Diego, California            ANNUAL SPENDING BY AAI MEETING ATTENDEES1

at the San Diego Convention Center. AAI hosts the world’s
largest annual all-immunology meeting, bringing together                                                 $100,000–
scientists at every career stage to discuss their cutting-
edge research. International leaders in immunology and                                            25%
talented trainees alike will be coming to learn what                 $99,999
innovations and biomedical advances can benefit them                               31%
in their research.                                                                                           9%       $499,999

Who Should Exhibit?                                                                                      8%
Any company that has a product or service that will                                   11%        16%
                                                                       $0–24,999                                  or more
advance research or accelerate laboratory results should
exhibit at IMMUNOLOGY 2019™. Your competitors will               Who Attends?                           NA
be there…so should you!                                          The exceptional scientific and educational program AAI
                                                                 has developed for IMMUNOLOGY 2019™ is expected to
Why Exhibit at IMMUNOLOGY 2019™?
                                                                 attract over 3,500 researchers from among AAI members
Your customers and prospects will be there!                      and their colleagues throughout the world:
IMMUNOLOGY 2018™ drew over 3,000 attendees
                                                                 n   University faculty/principal investigators
from 43 countries. That’s 43 markets! We expect                  n   Postdoctoral fellows
high attendance in San Diego.                                    n   Laboratory managers
                                                                 n   Corporate scientists
Attendees surveyed in 2018 revealed that:
                                                                 n   Government scientists
n   83% are involved in their lab’s purchasing decisions.
                                                                 n   Researchers at independent institutes and foundations
n   85% went to the Exhibit Hall three or more times.            n   Members of a dozen or more guest societies
                                                                 n   Other immunologists from around the world
As an Exhibitor at IMMUNOLOGY 2019™,
You Can Expect to
n   Sell! The AAI meeting annually brings together the largest         Here’s what 2018 exhibitors said they liked...
    number of researchers in immunology, and the greatest
    concentration of buying power in the field.
                                                                       “  We met with the right individuals and had
    Meet New Customers. 68% of attendees went to the Exhibit
                                                                          good leads over all.
    Hall to find a new supplier, technology, or product.
n   Visit with Current Customers. 80% of attendees went to the
                                                                       “  The meeting was a good match for people
    Exhibit Hall to meet with their current suppliers.                    to see our company and products.
Exhibit space will be assigned on a first-come, first-served basis.
Discounted exhibit space is available for applications received by October 31, 2018, so don’t delay!

2    |   www.IMMUNOLOGY2019.org
Exhibitor prospectus - IMMUNOLOGY 2019
Products purchased
                                                                                                by attendees:
                                                                                                n Antibodies and diagnostics
                                                                                                n Balances, spectrophotometers,
                                                                                                  high throughput robotics equipment
                                                                                                n Cell and tissue culture reagents
                                                                                                n Cell separation and cell counter
                                                                                                n Centrifuges
                                                                                                n Chemicals
                                                                                                n Cytokines, chemokines, and growth
        Reagents, consumables, lab supplies                                          79%          factors
                                                                                                n Data analysis systems and software
          Lab equipment (hoods, incubators,
           microscopes, freezers, FACs, etc.)                           59%                     n Electrophoresis equipment and
            Animals and animal care supplies                            59%                     n ELISA kits and plate readers
                                                                                                n Flow cytometers and cell sorters
           Protein and gene analysis services                        52%
                                                                                                n General lab supplies and equipment

         Custom DNA/RNA/protein synthesis                           51%                         n Genomics and proteomics
                                                                                                  equipment, reagents, and software
  Computers/software/imaging equipment                           45%                            n Histology and immunohistochemis-

  Laboratory support services (translation,                                                       try supplies
                                                         27%                                    n HPLC equipment and reagents
   copy editing, legal, photography, other)   
                                                                                                n Incubators
                                                 0       20        40           60         80   100
                                                                                                n In vivo cell and animal imaging
  THE LARGEST ANNUAL ALL-IMMUNOLOGY MEETING WORLDWIDE!                                            equipment
                                                                                                n Irradiators, animal and cell
                                                                                                n Laboratory animals and equipment,
                                                                                                  including specialty diets
  ATTENDANCE1                                                                                   n Laboratory support services
                                     3,432                      “   This was a great
                                                                   meeting! Excellent
                                                                                                n Laminar flow hoods
                                                                                                n Microarray equipment, reagents,
                                                                                                  and software
                                                                   science spanning             n Microscopes (confocal, electron,
                           3,002                     3,021
                                                                   multiple areas of              TIRF) and related reagents/software
                                                                                                n Molecular biology and PCR
                                                                   the broader field,
                  2,718                                                                           reagents
                                                                   interesting speakers,        n Oligonucleotide/peptide/protein
Number of                                                          wonderful networking           production services
  Scientific                                         631                                        n Pipettes, pipetting devices,
                                             610                   opportunities, and
Registrants                          605                                                          test tubes, plates, and other
                                                                   great job/career info          consumables
                                                                                                n Scientific journals, subscriptions,
                                                                   for my trainees.
Number of          414                                                                            and books
 Exhibitors                                                                                     n Scintillation counters, gamma
                                                                                                  counters, radioisotopes
                  2014      2015     2016    2017    2018                                       n Software
                                                                                                n Transfection kits and reagents
                                                                                                n And more…
                                                                                                Your product/service not listed?
                                                      Top Attending Countries                   Ask us!
                                                      (in alphabetical order)
  ATTENDEES                 US and
                                                         China                                             83% of AAI
                            Canada           11%
  BY COUNTRY1                                            Germany
                                                                                                       meeting attendees
                             89%                         Japan
                                                         South Korea                                  are involved in their
                                                         Taiwan                                        labs’ purchasing
                                                         United Kingdom                                    decisions.
      Source: 2018 Attendee Survey

                                                                 THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS                    |   3
Exhibitor prospectus - IMMUNOLOGY 2019

Scientific Program
                                                Exhibit Hall Upgrades are available to IMMUNOLOGY 2019™ Exhibitors only.
at IMMUNOLOGY 2019™                             AAI reserves the right to limit Exhibit Hall Upgrade purchases.

This program will feature more than             Premier Sponsorships                                                Sign up today!
800 scientists speaking in over 100                                                                                   Exhibit Hall
                                                Support amounting to $3,000 or more in Exhibit Hall
sessions and approximately 2,000                                                                                     Upgrades are
                                                Upgrades and/or Scientific Program Sponsorships
poster presenters. Attendees will share                                                                            limited and sell
                                                (see page 6) qualifies for an AAI Premier Sponsorship
                                                                                                                      out quickly!
their latest research in areas including:       Level (see page 7) and associated benefits.
n   Antigen Processing and
    Presentation                                     Column Wraps                                                          Prices Vary
                                                NEW! 10 available
n   Basic Autoimmunity
n   Cellular Adhesion, Migration,               Six single-column sponsorships are available directly outside of the scientific sessions,
                                                and four double-column sponsorships are available in the area of Registration and the
    and Inflammation
                                                Exhibit Hall Entrance. Each sponsorship includes full wrap of the column(s) with your
n   Cytokines and Chemokines                    branding and artwork.
    and Their Receptors                         Qualifies for Premier Sponsorship Level if over $3,000
n   Hematopoiesis and Immune
                                                Park Benches in the Exhibit Hall                                                 $1,200
    System Development
                                                4 available
n   Immediate Hypersensitivity, Asthma,         Provide one or more park benches for attendees to rest in the Exhibit Hall. Sponsorship
    and Allergic Responses                      includes a 48”x24” floor graphic in front of the park bench. Park benches will be
n   Immune Mechanisms                           located on a main exhibit aisle in sets of two, back to back.
    of Human Disease
                                                Lighted Kiosks                                                                   $3,000
n   Immune System Regulation:                   2 sponsorships available
    Cellular and Molecular Mechanisms
                                                These four-sided, spinning, lighted kiosks will be located in the area of Registration and
n   Immunology Education                        the Exhibit Hall Entrance. Sponsors have the option for different graphics on each of the
n   Innate Immune Responses and Host            4 panels. Each panel is 39” x 89”.
    Defense: Cellular Mechanisms                Qualifies for Premier Contributing Sponsor
n   Innate Immune Responses and Host            Banners                                                                    Prices Vary
    Defense: Molecular Mechanisms               The San Diego Convention Center offers sponsors great options for banner place-
n   Lymphocyte Differentiation and              ment in high traffic areas. NEW for 2019, there are opportunities for banners near the
                                                scientific sessions. Sizes and locations vary. Contact AAI Exhibits to see which banner
    Peripheral Maintenance
                                                options fit your company’s needs.
n   Microbial, Parasitic, and Fungal
                                                Qualifies for Premier Sponsorship Level if over $3,000
n   Mucosal and Regional Immunology             Exhibit Hall Aisle Signs                                                     $500 each
                                                13 sponsorships available
n   Technological Innovations
                                                Display your logo and booth number on a 4’x3’ aisle sign in the Exhibit Hall.
    in Immunology
n   Therapeutic Approaches                      Escalator Graphics                                                         Prices Vary
    to Autoimmunity                             5 options available

n   Transplantation Immunology                  There is one main escalator which takes attendees from the street level Registration
                                                Lobby and Exhibit Hall Entrance to the scientific sessions. There are branding oppor-
n   Tumor Immunology                            tunities for the insides of the escalators and also the areas between the escalators.
n   Vaccines and Immunotherapy                  Contact AAI Exhibits for further information.
n   Veterinary and Comparative                  Qualifies for Premier Sponsorship Level if over $3,000
n   Viral Immunology

    4   |   www.IMMUNOLOGY2019.org
Exhibitor prospectus - IMMUNOLOGY 2019

Meeting Bag Inserts                                              $3,200     Mobile App                                     $8,500 Elite Sponsor/
Place your promotional material or item directly into all attendees’                                                 $1,000 Rotating Banner Ads
hands for long-term residual exposure. Sponsor arranges the                 The meeting app provides the most up to date meeting program
purchase, production, and delivery of at least 3,500 items.                 and was downloaded over 3,000 times by IMMUNOLOGY 2018™
Limitations on size apply and items must be submitted to AAI for            participants. Elite sponsor will have a secondary splash page
approval 30 days prior to the meeting. Examples of acceptable               plus a clickable rotating banner ad with secondary landing page.
inserts are promotional brochures, postcards, and other printed             Rotating banner sponsors receive a clickable rotating banner ad
materials (no catalogs or publications) and items such as pens,             with secondary landing page.
USB flash drives, luggage tags, etc.                                        Elite sponsorship qualifies for Premier Supporting Sponsor
Qualifies for Premier Contributing Sponsor
                                                                            Exhibitor Workshops                                                    $1,200
Opening Night Networking Event                         $7,500 shared        24 Workshop time slots available; maximum of three per exhibitor
Immediately following the President’s Address, this best attended           This popular opportunity is available in two rooms in the Exhibit Hall.
social event of the week provides attendees a festive opportunity to        With theater-style seating for up to 100 attendees, each
be reunited with friends (2,000+ attendees). Co-sponsors receive            room provides the perfect setting for in-depth presentations and
access for five staff members (this event is closed to all exhibitors       discussion. Workshops do not conflict with daily dedicated poster
except sponsors), a display table, and a complimentary pre-show             presentation time. Presentation titles, speakers, and descriptions
mailing list.* This event is capped at ten co-sponsors. To inquire          must be provided by the date requested by AAI. Note: The one-hour
about exclusive (at cost) sponsorship of this event, contact AAI            room rental includes time for your set-up, 45-minute presentation,
Exhibits Manager at exhibits@aai.org or 301-634-7821.                       and tear-down.
Qualifies for Premier Supporting Sponsor if shared
                                                                            Passport Program                                                         $500
Meeting Bags                                         $10,000–$20,000        20 sponsorships available
See attendees carrying your logo throughout the meeting. AAI will           Drive traffic to your booth! Provided to each attendee at Registration,
arrange for production and delivery of bags. Exclusive sponsorship          the Passport will feature your booth on the Exhibit Hall floor plan
available with just your logo, or shared sponsorship will have your         map. Attendees enter their completed Passports in the drawing for
company logo and another company’s logo on the bag. Price includes          one of three $250 American Express Gift cards. The drawing will
one-color logo.                                                             take place during the Poster Presentation Hour on Sunday. This
Qualifies for Premier Silver Sponsor if exclusive, Premier Sustaining       program is limited to exhibitors with 200 square feet or less of
Sponsor if shared                                                           booth space.

Lanyards                                                         $6,000     Pre-Event Attendee Mailing List*                                       $1,000
1 sponsorship available                                                     Let attendees know why they need to visit your booth and meet
Attendees will display your company logo on their lanyards.                 with you. The list will be provided electronically prior to the meeting,
Sponsor arranges for production and delivery of at least                    with physical mailing addresses only (no phone, fax, or email), and
4,000 AAI-approved lanyards.                                                is for one-time use only.
Qualifies for Premier Supporting Sponsor
                                                                            Post-Event Attendee Mailing List*                                        $700
Hotel Key Cards                                                $12,000      Reinforce your message with a post-event mailing. The list
1 sponsorship available                                                     will be provided electronically after the meeting, with physical
Reach attendees numerous times daily with exclusive sponsorship             mailing addresses only (no phone, fax, or email), and is for
of hotel key cards. Your company branding will be printed on the            one-time use only.
room key provided to attendees staying in the AAI hotel block. Logo
and graphics must be submitted to AAI for approval no later than
February 15, 2019; AAI will arrange for production and delivery of
hotel key cards.                                                            * AAI policy prohibits provision of e-mail addresses to third parties. Mailing
                                                                              lists exclude residents of the European Union (EU) pursuant to the EU General
Qualifies for Premier Sustaining Sponsor                                      Data Protection Regulation (GDPR) at https://www.EUGDPR.org.

Exhibitor Upgrade opportunities are subject to change; additional opportunities may be added throughout the year, so please check
www.IMMUNOLOGY2019.org for current availability or contact AAI Exhibits Manager at exhibits@aai.org or 301-634-7821.

                                                                          THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS                                   |       5
AAI Scientific Program Sponsorships and Career Development Networking Events enable corporations and other entities
to demonstrate their support for the field by sponsoring lectures, symposia, career-development networking programs, travel grants
for early-career scientists, and social events. Sponsor these programs to support the PIs of tomorrow! Support of $3,000 or more in
Scientific Program Sponsorships and/or Exhibit Hall Upgrades qualifies an exhibitor/sponsor for the many benefits associated with
AAI Premier Sponsorship. (See page 7 to review the benefits and acknowledgments provided to Premier Level Sponsors.)

Lectures, Symposia, and Networking Events                                       How to Convert Your CV into a Résumé                           $2,000
                                                                                (Lecture followed by one-on-one counseling)
President’s Address                                              $10,000
The AAI president officially opens the AAI annual meeting with a                Careers in Biotech: Panel Discussion
presentation of his or her research. As AAI presidents are among the            and Networking Reception                                       $4,000
most outstanding immunologists worldwide, this session is attended              This Friday evening panel features scientists employed in a variety
by the largest audience of the meeting. (Audience: 2,000)                       of positions in industry discussing their career paths and the skills
                                                                                required for success in each. AAI invites a sponsor to support the
Qualifies for Premier Sustaining Sponsor
                                                                                reception following the panel discussion.
President’s Symposium                                            $10,000        Qualifies for Premier Contributing Sponsor
The AAI president is the chair of a symposium on a topic of his or her
choosing featuring prominent immunologists invited to present their             Travel Support
cutting-edge research. (Audience: 2,000)                                        AAI provides much-needed travel grant support for early-career
Qualifies for Premier Sustaining Sponsor                                        faculty and trainees who might not otherwise be able to attend
                                                                                the meeting.
Distinguished Lectures (3)                                  $5,000 each
Each day the scientific program ends with a plenary lecture by a                AAI Laboratory Travel Grants                           $2,500/grant
scientist designated by the AAI Program Committee as one of the most            These grants provide travel support to mid-career investigators for
talented and renowned immunologists today. (Audience: 2,000 each)               attending the AAI annual meeting. The grants are awarded to scientists
Qualifies for Premier Contributing Sponsor                                      who have limited funds for travel and are the first or last authors on
                                                                                one or more abstracts submitted to the annual meeting. Each grant
Major Symposia (8)                                          $5,000 each         will provide two travel awards of up to $1,250 each: one to the PI or
Eight Major Symposia are featured throughout the meeting:                       laboratory director and another to a member of his or her lab.
two concurrently each morning. These sessions present the most
innovative science in the field today. Five to six noted scientists             AAI Undergraduate Faculty Travel Grants                $2,500/grant
                                                                                These grants assist undergraduate faculty attending the AAI annual
are featured in each session. (Audience: 1,000–1,200 each)
                                                                                meeting. The grants also support travel costs for an undergraduate
Qualifies for Premier Contributing Sponsor                                      student of the recipient’s selection.

Career Lectures and Networking Events                                           AAI Early Career Faculty Travel Grants                 $1,250/grant
Through lectures, workshops, roundtables, and one-on-one counseling,            These grants assist promising young investigators with travel to the
IMMUNOLOGY 2019™ provides critical career development programs.                 AAI annual meeting. Testimonials from past recipients confirm that this
                                                                                modest amount makes a huge difference in their career development.
Sponsor pricing varies with the size of the event and the nature of
food and beverage served. Support these programs to support the                 AAI Trainee Abstract Awards                    $500–$750*/award
PIs of tomorrow!                                                                * According to number of consecutive years of AAI membership
                                                                                These awards provide critical travel support for AAI Trainee Members
Careers and Networking Roundtables                                 $4,000
                                                                                whose first-author abstracts are selected for oral presentation in an
2 available
                                                                                AAI Block Symposium. Over 300 abstract awards are given to our
In the Careers and Networking Roundtables, a diverse field of experi-           most talented developing investigators.
enced professionals lead discussions on specific career issues and
options in their chosen fields—academia, industry, government, or               AAI Trainee Poster Awards                               $300/award
non-profit. A structured networking exercise for communicating one’s            These awards provide up to $300 in travel reimbursement to AAI
scientific interests/objectives most efficiently follows one of the sessions.   Trainee Members whose first-author abstracts selected exclusively
Qualifies for Premier Contributing Sponsor                                      for poster presentation are deemed to be exceptional. Selection is
                                                                                based on the originality and significance of the research presented.
                                                                                Approximately 100 poster awards will be given to talented
Interviewing for a Job (Lecture)                                   $2,000
                                                                                early-career investigators.

    For information or to reserve your sponsorship, please contact AAI Exhibits Manager at exhibits@aai.org or 301-634-7821.

6    |   www.IMMUNOLOGY2019.org

AAI Premier Sponsorships                                                                           PREMIER SPONSORSHIP LEVELS
Support amounting to $3,000 or more in Exhibit Hall Upgrades                                       Contributing Sponsor.......... Level I................................$3,000
(see pages 4 and 5) and/or Scientific Program Sponsorships,                                        Supporting Sponsor............ Level II...............................$6,000
Career Development Networking Events, or Travel Support                                            Sustaining Sponsor............ Level III............................$10,000
(see page 6) qualifies an exhibitor/sponsor for the many benefits                                  Bronze Sponsor................. Level IV............................$15,000
associated with AAI Premier Sponsorships. See the table below to                                   Silver Sponsor................... Level V.............................$20,000
review the benefits of Premier Sponsor levels. Contact AAI Exhibits                                Gold Sponsor..................... Level VI............................$50,000
Manager for details.                                                                               Platinum Sponsor............... Level VII.......... $80,000 and above

The Benefits* of                                           Platinum             Gold                Silver        Bronze          Sustaining            Supporting                           Contributing
                                                           Sponsor             Sponsor             Sponsor        Sponsor          Sponsor               Sponsor                               Sponsor
Premier Sponsorship                                        Level VII           Level VI            Level V        Level IV         Level III             Level II                               Level I

    Use of Pre-show Attendee List**                          1 time             1 time             1 time          1 time           1 time                    1 time                                 1 time

    Logo Link and Listing under the Designated
    Premier Sponsor Level on Meeting Website                   l                  l                  l               l                l                            l                                      l

    Complimentary Scientific Registration***                    5                  3                  2               1                1                            1                                       1

    Acknowledgments on Meeting Signs and
    Other Printed Material for the Meeting                     l                  l                  l               l                l                            l                                      l

    Thank You Announcements in Exhibit Hall                    l                  l                  l               l                l                            l                                      l
    Use of Post-show Attendee List**                         1 time             1 time             1 time          1 time           1 time

    Complimentary Exhibitor Workshop                            2                  2                  1               1

    Use of AAI Membership Mailing List**
                                                            2 times            2 times             1 time
    (subject to AAI policy for use)

Additional Support Opportunities
Social Events                                                                                             Advertising Opportunities
                                                                                                          n   IMMUNOLOGY 2019™ Meeting Guide and Program
Opening Night Networking Event                                            $7,500 shared                       Preview issues of The Journal of Immunology and
Immediately following the President’s Address, this best attended social                                      AAI Newsletter
event of the week provides attendees a festive opportunity to be reunited                                 Contact for pricing:               IMMUNOLOGY 2019
                                                                                                                                              THE ANNUAL MEETING OF THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS

with friends (2,000+ attendees). Co-sponsors receive access for five staff                                Steve West
                                                                                                                                                                    MEETING GUIDE

members (this event is closed to all exhibitors except sponsors), a display                               Media West, Inc.
table, and a complimentary pre-show mailing list.** This event is capped                                  230 Kings Highway East
at ten co-sponsors. To inquire about exclusive (at cost) sponsorship of this                              Suite 316
event, contact AAI Exhibits Manager at exhibits@aai.org or 301-634-7821.                                  Haddonfield, NJ 08033
Qualifies for Premier Supporting Sponsor if shared                                                        Phone: 856-432-1501
                                                                                                          Fax: 856-494-1455
IMMUNOLOGY 2019™ Gala                                                                  At Cost            stevewest@ads-theji.org
Each year at this premier social event, attendees relax, reconnect with                                                                              MAY 9–13, 2019 | SAN DIEGO CONVENTION CENTER | SAN DIEGO, CA

friends, network, and seek out new acquaintances among fellow scientists.
(2,000 Attendees)
Qualifies for Premier Platinum Sponsor                                                                              For information on exhibiting at
                                                                                                                    IMMUNOLOGY 2019™ contact
Service Appreciation Reception                                                         At Cost
                                                                                                                          AAI Exhibits Manager
By special invitation only, this event honors current AAI member volunteers
who give generously of their time in support of the AAI mission.
                                                                                                                        Email: exhibits@aai.org
                                                                                                              Phone: 301-634-7821 | Fax: 301-634-7889
Qualifies for Premier Silver Sponsor

* Benefits cannot be traded for other opportunities; if not used, unused benefits are forfeited.
** AAI policy prohibits provision of e-mail addresses to third parties. Mailing lists exclude residents of the European Union (EU) pursuant to the EU General Data
    Protection Regulation (GDPR) at https//www.EUGDPR.org.
*** One additional complimentary scientific registration available per $25,000 increment in sponsor support beyond the $80,000 threshold for Platinum Sponsorship.

                                                                                          THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS                                                                                     |   7

    San Diego Convention Center
    111 West Harbor Drive
    San Diego, CA 92101
    Exhibit Dates: May 10–12, 2019
    Exhibits Open: 9:30 AM–4:30 PM daily

    See Interactive Floor Plan at

    Available space will be assigned on
    a first-come, first-served basis.
    Island booths may be created by
    combining four or more 10’ x 10’ booths.

                                                                                               Workshop               Workshop
                                                                                                  #1                     #2

         439   538   539   638   639   738      839               1038   1039 1138                        1339 1438   1439 1538

         437   536   537   636   637   736      837   936   937   1036   1037 1136     1137               1337 1436   1437 1536

         433   532               633   732      833   932   933          1033          1133               1333 1432   1433 1532

         431   530               631   730      831   930   931   1030   1031 1130                        1331 1430   1431 1530

         429   528   529         629   728                                             1129 1228          1329 1428   1429 1528


         425   524   525   624                                                                            1325 1424

         423   522   523   622   623            823               1022   1023          1123               1323 1422   1423

         417   516                                                                                                    1417

         415   514   515         615            815         915                                           1315        1415 1514

         413   512                                                       1013          1113
                                                                         AAI Jobs
                     511   610   611   710                  911   1010    Board                           1311 1410   1411 1510

                     509   608   609   708      809               1008                                    1309 1408          1508

                                                            907   1006   1007                             1307 1406   1407 1506

         405   504   505   604   605   704      805
         403   502   503               702                                                                1303               1502

         401   500   501   600   601   700      801   900   901          Information
                                                                                       1101               1301 1400   1401 1500


8   |   www.IMMUNOLOGY2019.org

10X Genomics                       BTS Research                          Fluidigm Corporation                Mabtech, Inc.                       Sanguine
21st Century Biochemicals, Inc.    BTX                                   FluoroFinder                        Mallinckrodt d/b/a Therakos         Sanofi Pasteur, Inc.
AAT Bioquest, Inc.                 Canopy Biosciences                    Fluxion Biosciences, Inc.           MacVector, Inc.                     Sapphire North America, LLC
AbboMax, Inc.                      Caprico Biotechnologies               FormuMax Scientific, Inc.           MBL International Corporation       Sartorius
Abcam                              Cayman Chemical Company               Foxx Life Sciences                  Mediso USA                          Science/AAAS
ABclonal Technology                Cdi Laboratories                      Fred Hutchinson Cancer Research     Meridien Life Science               SCIENION US, Inc.
Abeomics, Inc.                     CEDARLANE                                 Center                          Meso Scale Discovery                SciMed Solutions
Abfrontier                         Cell Biologics, Inc.                  Frontiers                           MilliporeSigma                      Seahorse Bioscience
Abgent, a WuXi AppTec company      Cell Press                            Future Sciences Group               Miltenyi Biotec, Inc.               Second Genome
ACEA Biosciences, Inc.             Cell Signaling Technology             Garland Science                     Mimotopes                           SeraCare Life Sciences, Inc.
Acris Antibodies, Inc.             Cellecta                              Genalyte                            MP Biomedicals, LLC                 Servicebio
ACROBiosystems                     CELLTREAT Scientific Products         Gene Tools, LLC                     Myriad RBM                          Shenandoah Biotechnology, Inc.
Acumenta Biotech                   Cellular Technology Limited (CTL)     GENOVAC GmbH                        National Institute of Allergy and   SignalChem
Adaptive Biotechnologies           Cepham Life Sciences, Inc.            GenScript USA Inc.                    Infectious Diseases (NIAID)       Sino Biological, Inc.
   Corporation                     ChemoMetec                            GL Biochem (Shanghai), Ltd.         NanoString Technologies             Society for Immunotherapy of
Adipogen International, Inc.       Chondrex, Inc.                        Grifols Diagnostic Solutions Inc.   National Jewish Health                 Cancer (SITC)
Advanced Cell Diagnostics          Clear H2O                             Hamilton Robotics                   Nature Publishing Group             SoftGenetics
Advanced Targeting Systems, Inc.   Cloud-Clone Corp.                     HemaCare BioResearch Products       Nexcelom Bioscience, LLC            Solulink, Inc.
AID Autoimmun Diagnostika          Curiox Biosystems                     HistoTox Labs                       Nicoya Life Sciences                Sony Biotechnology, Inc.
   GmbH                            Cyagen Bioscience Inc.                Histowiz                            Novogene Corp.                      Source BioScience
AimPlex Biosciences                Cytek Inc.                            Hitachi Solutions America, Ltd.     Omni International                  SouthernBiotech
Akoya Bio                          Cytobank, Inc.                        Horizon Pharma, Inc.                ORFLO Technologies                  Springer
Alere Technologies AS              Cytognos                              Houston Omics Core                  OriGene Technologies Inc.           SRI International
AllCells, LLC                      Cytomark                              Hycult Biotech, Inc.                Oxford University Press             St. Jude Children’s Research
ALPCO                              CyVek Inc.                            Illumina                            Partek Incorporated                    Hospital
Ancell Corporation                 DartMouse                             ImmPort: Immunology Database        Pathogens and Immunity              STEMCELL Technologies, Inc.
Aptogen, LLC                       DD News                                   and Analysis Portal             PBL Assay Science                   StemExpress
Arbor Assays                       De Novo Software                      Immudex                             PEPperPrint                         Stratedigm Corporation
ArcherDX                           Desert King International             Immune Epitope Database &           PeproTech, Inc.                     Studylog Systems, Inc.
Assay Biotechnology Company,                                                 Analysis Resource (IEDB)        peptides&elephants GmbH             SurModics, Inc.
                                   Dgi Tech
   Inc.                                                                  inGenious Targeting Laboratory,     PerkinElmer                         Sysmex
                                   DiscoverX Corporation
Astarte Biologics, LLC                                                       Inc.                                                                Taconic
                                   Drummond Scientific                                                       Phalanx Biotech Group
AUM Biotech                                                              Innopsys                                                                Tetracore, Inc.
                                   Dualsystems Biotech AG                                                    PharmaLegacy Laboratories
Aushon BioSystems                                                        Innova Biosciences                    (Shanghai) Co., Ltd.              The Jackson Laboratory
                                   Dynex Corporation
Aviva Systems Biology Corp.                                              IntelliCyt Corporation              Phoenix Pharmaceuticals, Inc.       The Lab People
                                   eBioscience, An Affymetrix
Azure Biosystems                                                         Intuitive Biosciences               Precision for Medicine              The Scale People
Baker Ruskinn                                                            InvivoGen                           ProImmune, Inc.                     Thermo Fisher Scientific
                                   Elabscience Biotechnology
Bay Bioscience Co., Ltd.                                                 Invivoscribe, Inc.                  Promega Corporation                 TissueGnostics USA
BD Biosciences                                                           iRepertoire                         PromoCell GmbH                      Tonbo Biosciences
                                   Embi Tec
Beckman Coulter, Inc.                                                    Irving Scientific                   Propel Labs, Inc.                   Tradition Center for Innovation
                                   Emp Biotech/essentialLife
Bio X Cell                            Solutions                          Jackson ImmunoResearch              ProteinSimple                          (TCI)
Biocompare                                                                   Laboratories, Inc.                                                  UVP, LLC
                                   Envision Genomics                                                         Protein Fluidics Inc.
Biocytogen, LLC                                                          JPT Peptide Technologies GmbH                                           VDJServer
                                   Enzo Life Sciences, Inc.                                                  Proteintech Group Inc.
BioLegend                                                                Juno Therapeutics                                                       Vector Laboratories
                                   Epigentek Group Inc.                                                      QIAGEN, Inc.
BioMagnetic Solutions, LLC                                               Kingfisher Biotech, Inc.                                                Veterinary Clinical Resources
                                   Equitech-Bio Inc.                                                         Quad Technologies
BioPorto Diagnostics A/S                                                 Kinnakeet Biotechnology                                                 VitaScientific
                                   Essential Pharmaceuticals, LLC                                            Quansys Biosciences
BiOptix                                                                  Knobbe, Martens, Olson, & Bear,                                         Vium
                                   Eureka Therapeutics, Inc.                                                 Quanterix
Bio-Rad Laboratories               EXBIO Antibodies                                                          Quidel Corporation                  WaferGen Biosystems
                                                                         Knock Out Mouse Project (KOMP)
Biorbyt                            Expedeon                                                                  Rad Source Technologies, Inc.       Western Michigan University
                                                                         KPL, Inc.                                                                  Homer Stryker, MD School of
Bioreclamation, LLC                EZBiolab                                                                  Rainin Instrument, LLC.
                                                                         KRONUS Inc.                                                                Medicine
BioSpherix, Ltd.                   F1000/The Scientist                                                       Randox Laboratories, Ltd.
                                                                         LC Sciences                                                             Wiley-Blackwell
Bioss Antibodies, Inc.             FASEB Minority Access to                                                  RayBiotech, Inc.
                                                                         Leinco Technologies, Inc.                                               Worthington Biochemical
Biovendor                             Research Careers (MARC)                                                ReachBio, LLC
                                                                         LifeSensors                                                                Corporation
BioStatus Limited                  Federation of American Societies                                          ReadCube
                                      for Experimental Biology           Lipocalyx GmbH                                                          Xcell Biosciences
Bio-Synthesis, Inc.                                                                                          Research Diets, Inc.
                                      (FASEB)                            List Biological Laboratories                                            X Zell Inc.
Bio-Techne                                                                                                   Resonant Sensors Inc.
                                   FiberCell Systems, Inc.               Logos Biosystems, Inc.                                                  ZEISS Microscopy
BioTek Instruments, Inc.                                                                                     Rockefeller University Press
                                   Fitzgerald Industries International   Lonza                                                                   ZenBio, Inc.
Bitplane                                                                                                     Rockland Immunochemicals, Inc.
                                   Flarebio Biotech LLC                  Lophius Biosciences GmbH
Boster Biological Technology                                                                                 RURO, Inc.
                                   FlowJo                                Luminex Corporation
BrandTech Scientific

                                                                                      THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS                                            |       9

Mark your calendar for these important dates and enjoy all that IMMUNOLOGY 2019™ has to offer!

Important Deadlines                                                                    Exhibit Fees
                                                                                       A discount is available for exhibitors who
OCTOBER 31, 2018
                                                                                       apply for space and make their deposits
n Early application deadline (Exhibit Application and booth deposit due)
                                                                                       by October 31, 2018. Prices in U.S. dollars.
n After this date, full payment is due with Exhibit Application.
n Assignments are available to be made on a first-come, first-served basis
                                                                                       10’x10’ CORNER BOOTH
  according to date Exhibit Application is received.
                                                                                       $3,250 (if application and deposit are
NOVEMBER 30, 2018                                                                      received on or before October 31, 2018)
n Full payment for booths is due.                                                      $3,450 (after October 31, 2018)
n All booth fees become non-refundable.

                                                                                       10’x10’ IN-LINE BOOTH
JANUARY 8, 2019
                                                                                       $3,050 (if application and deposit are
n Deadline to receive logos from Premier Sponsors for inclusion in meeting materials
                                                                                       received on or before October 31, 2018)
FEBRUARY 1, 2019                                                                       $3,250 (after October 31, 2018)
n Deadline to receive company description from exhibitors for inclusion
                                                                                       Package includes:
  in meeting materials
                                                                                       n 8’ backwall drape/3’ high dividers
n Deadline to receive Exhibitor Workshop descriptions from exhibitors for inclusion
                                                                                       n 7” x 44” one-line sign
  in meeting materials
                                                                                       n 4 Exhibitor badges (access to Exhibit

FEBRUARY 4, 2019 (tentative)                                                             Hall only)
n Exhibitor Kits are available online at www.theexpogroup.com; participating           All booth purchases include the opportunity
  exhibitors will receive an e-mail notice when the site is live.                      to purchase up to two Scientific Registrations
                                                                                       per company at a special Exhibitor Rate.
APRIL 4, 2019 (tentative)
                                                                                       Misuse of badges may lead to expulsion
n Warehouse begins receiving advance freight shipments.
                                                                                       from the meeting.
APRIL 5, 2019
n Deadline for hotel reservations
                                                                                       Booth Assignments
                                                                                       Available space will be assigned on a
MAY 8, 2019 (tentative)                                                                first-come, first-served basis.
n Deadline for advance freight arrival at warehouse

MAY 8, 2019
n Freight deliveries accepted at San Diego Convention Center

MAY 8–9, 2019
                                                                                          EXHIBIT SALES CONTACT
n Exhibitor move-in
                                                                                          AAI Exhibits Manager
MAY 10–12, 2019                                                                           E-mail: exhibits@aai.org
n Exhibits open 9:30 AM – 4:30 PM daily
                                                                                          Phone: 301-634-7821
                                                                                          Fax: 301-634-7889
MAY 12–13, 2019
n Exhibitor move-out 4:30 PM – 10:30 PM on May 12 and 8:00 AM–10:00 AM
  on May 13, with booths dismantled by 8:00 AM on May 13

10   |   www.IMMUNOLOGY2019.org

Schedule subject to change. Please check www.IMMUNOLOGY2019.org for updates.

WEDNESDAY, MAY 8                                                       12:30 PM – 1:15 PM                 Exhibitor Workshops
	  12:00 PM – 6:00 PM       Exhibitor Set-Up                            1:45 PM – 2:30 PM                 Exhibitor Workshops
                                                                       2:30 PM – 3:45 PM                  Dedicated Poster
THURSDAY, MAY 9                                                        				                               Presentations
 9:00 AM – 6:00 PM          Exhibitor Set-Up                           				                               in Exhibit Hall
 2:30 PM – 6:00 PM          Sessions/Symposia                           4:30 PM – 5:30 PM                 Award Lecture
 5:00 PM – 6:00 PM          President’s Address                         6:00 PM – 6:45 PM                 Distinguished Lecture
 6:00 PM – 8:00 PM          Opening Night Reception
				                        (tentative)                                SUNDAY, MAY 12
FRIDAY, MAY 10                                                          8:00 AM – 6:45 PM                 Sessions/Symposia
 8:00 AM – 6:45 PM          Sessions/Symposia                           9:30 AM – 4:30 PM                 Exhibits Open
 9:30 AM – 4:30 PM          Exhibits Open                              10:00 AM – 10:45 AM                Exhibitor Workshops
10:00 AM – 10:45 AM         Exhibitor Workshops                        11:15 AM – 12:00 PM                Exhibitor Workshops
11:15 AM – 12:00 PM         Exhibitor Workshops                        12:30 PM – 2:30 PM                 President’s Symposium
12:30 PM – 1:15 PM          Exhibitor Workshops                        12:30 PM – 1:15 PM                 Exhibitor Workshops
 1:45 PM – 2:30 PM          Exhibitor Workshops                         1:45 PM – 2:30 PM                 Exhibitor Workshops
2:30 PM – 3:45 PM           Dedicated Poster                           2:30 PM – 3:45 PM                  Dedicated Poster
				                        Presentations                              				                               Presentations
				                        in Exhibit Hall                            				                               in Exhibit Hall
 4:30 PM – 5:30 PM          Award Lecture                               4:30 PM – 5:30 PM                 Award Lecture
 6:00 PM – 6:45 PM          Distinguished Lecture                       4:30 PM – 10:30 PM                Exhibitor Tear-down
 7:00 PM – 9:00 PM          Careers in Biotech Panel                    6:00 PM – 6:45 PM                 Distinguished Lecture
				                        and Reception                               7:00 PM – 9:30 PM                 IMMUNOLOGY 2019™ Gala
                                                                       MONDAY, MAY 13
 8:00 AM   –   6:45 PM      Sessions/Symposia
                                                                          8:00 AM – 12:15 PM              Sessions/Symposia
 9:30 AM   –   4:30 PM      Exhibits Open
                                                                          8:00 AM – 10:00 AM              Exhibitor Tear-down
10:00 AM   –   10:45 AM     Exhibitor Workshops
11:15 AM   –   12:00 PM     Exhibitor Workshops                        * Exhibitors agree not to extend invitations, call meetings, host events,
                                                                         or otherwise encourage the absence of attendees or Exhibitors during
                                                                         the official hours of IMMUNOLOGY 2019™. Official hours include
                                                                         scientific sessions, Exhibit Hall hours, and social events.

   Our 2018 attendees said they highly recommend                                                                      Enjoy
   the AAI annual meeting…                                                                                       nearly 4 hours

   “   This was my first time attending AAI. I will definitely try to make this an                               of unopposed

                                                                                                               Exhibit Hall/Poster
   annual part of my career development activities.

   “   I felt this was the best meeting of all the AAI meetings I have attended                                       time!
   over the last 30 years. Looking forward to the 2019 San Diego meeting.

                                                                  THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS                                        |   11

The Exhibit Application must be signed by an auth-         Space Assignment                                           GENERAL INFORMATION
orized representative of the exhibiting company.           Assignment of space will be made on a first-come,
This signature will signify that the authorized            first-served basis. Whenever possible, Exhibitor’s
                                                                                                                      Exhibit Space Rental
representative has read and agrees to the terms                                                                       All booths are 10’ x 10’ unless stated or marked other-
                                                           space requests will be honored, but the final
specified below, and on the IMMUNOLOGY 2019™                                                                          wise on the floorplan or in the Exhibitor Prospectus or
                                                           arrangements will be determined by AAI Exhibit
website (www.IMMUNOLOGY2019.org). The                                                                                 contract, and can be combined to make larger booths.
                                                           Management. AAI shall have no liability if the space
American Association of Immunologists, Inc.,                                                                          Tiered pricing is available with discounts for applications
                                                           location assigned is not as requested or if space is
(AAI) reserves the right to dismiss any Exhibitor                                                                     and deposits received by October 31, 2018. Rental
                                                           sold out. AAI reserves the right to modify the floor
who does not adhere to the rules and regulations                                                                      includes 8’ high back drape and 3’ high side divider
                                                           plan to the extent necessary in the best interest of
published here and on the meeting website.                                                                            drapes and a standard (7” x 44”) identification sign
                                                           AAI and the exhibition.
Failure to comply will also result in loss of priority                                                                with company name. The exhibit aisles will be carpeted.
                                                               A 600-character-maximum description of
status for future booth selection.                                                                                    Exhibitors must carpet their booths.
                                                           products and/or services to be displayed in the
                                                                                                                          Exhibit spaces reserved prior to May 7, 2018,
AAI reserves the right to interpret these regulations      booths must be submitted. This information will be
                                                                                                                      required a 50% deposit be paid by June 15, 2018.
as it deems proper and/or necessary to ensure              published in the meeting guide provided that the
                                                                                                                      Payment equal to 50% of the exhibit fee must accompany
the success of the Exhibition and to further               application and description are received no later
                                                                                                                      applications for space submitted between May 8, 2018
the educational purposes of the event. Your                than February 1, 2019. If the description is not
                                                                                                                      and October 31, 2018. After October 31, 2018, all
participation/attendance in or at this event               received by the deadline date, only the name,
                                                                                                                      applications must be submitted with payment in full.
means you, the Exhibitor, agree to comply with             address (as it appears on the contract), and booth
                                                                                                                      Exhibit space will not be assigned and confirmed
all AAI Rules and Regulations which are in                 number will be printed in the meeting guide.
                                                                                                                      without receipt of deposit. The balance due on space
effect at the time Exhibitor Move-in begins.               General Conduct of Exhibits                                assigned must be paid on or before November 30,
When subject to its terms, you will collect, store,        AAI reserves the right to impose limitations on noise      2018. After November 30, 2018, in the event of late
and use personal information only in compliance            levels and on any other method of operation that           or missing payment, AAI reserves the right to cancel
with the obligations of the European Union                 becomes objectionable. The use of animals on the           Exhibitor’s booth, retain that portion of funds paid
(EU) General Data Protection Regulation                    floor requires permission from AAI and the San             deemed “non-refundable,” and re-sell the space.
(https//www.EUGDPR.org) and will employ                    Diego Convention Center.                                       Exhibit fee covers exhibit space rental and an
appropriate safeguards to ensure the security                 Exhibitors agree to abide by the installation and       allotment of badges according to the size of the exhibit
of the information.                                        dismantle times set by AAI and to have at least            space. Any other booth furnishings and/or equipment
AAI reserves the right, in its sole discretion, to         one person staffing their booths during published          must be contracted through the official AAI General
accept or deny applications for exhibit space              exhibition hours. Exhibitors who vacate their booths       Service Contractor as indicated in the Exhibitor Service
and to allocate space among Exhibitors. In the             prior to the published dismantle time without              Kit. In the event that no representative of an exhibiting
case of a denied application, all monies collected         permission of the AAI Exhibits Manager may be              organization has arrived on-site to claim its space or
by AAI will be refunded to the applicant.                  assessed a fine equal to one half the booth fee,           freight 90 minutes prior to the published event opening,
                                                           will forfeit any booth selection for the following year,   AAI has the right to resell or relocate the exhibit space.
Presentation of Products or Services                       and will not receive prior Exhibitor credit for booth      Any booth not set up by the last two hours of Exhibitor
The purpose of the IMMUNOLOGY 2019™ exhibit                selection at future shows.                                 Move-in may be force-built at the Exhibitor’s expense
program is to further the education of, or assist,            In the interest of the success of the entire AAI        or relocated at the discretion of the AAI Exhibits
scientists working in the field of immunology or in an     meeting, Exhibitor agrees not to extend invitations,       Manager and at the Exhibitor’s expense.
affiliated relevant scientific field. The exhibits must    host events, call meetings, host events, or otherwise          Exhibitor Move-in/out is deemed a “construction
be of an educational or service nature. They must          encourage the absence of attendees or Exhibitors           zone” by OSHA and, as such, prohibits Exhibitors from
emphasize instruments, products, or services for           during the official hours of IMMUNOLOGY 2019™.             wearing open-toed shoes of any kind in the Exhibit Hall.
use in teaching and research, and/or books or other        Official hours include scientific sessions, Exhibit        This regulation will be strictly enforced for the safety
publications in relevant scientific fields.                Hall hours, and social events. Additionally,               of all.
    All claims regarding products and services should      Exhibitor agrees to not hold events, meetings, or              The only individuals under the age of 18 allowed
be truthful and accurate. Unwarranted disparagements       other gatherings in the Exhibitor’s booth without          in the Exhibit Hall are registered high school students
or unfair comparisons of a competitor’s product or         pre-approval by the AAI Exhibits Manager.                  with a school ID and an accompanying registered adult.
services are not permitted.                                                                                               Photography of Exhibit displays without express
                                                           Location Relative to Other Exhibits
Selling                                                    Exhibitors may use the Exhibit Application to              permission of the Exhibitor or the AAI Exhibits Manager
IMMUNOLOGY 2019 Exhibitors will be allowed to
                                                           designate their preference to be located near other        is prohibited.
sell their products/services in the Exhibit Hall. Sales    companies or their wish not to be adjacent to or           Cancellation or Reduction of Exhibit Space
of products/services are permitted if: the products/       opposite designated companies. These requests              Exhibitor’s request to cancel or reduce space must
services are the Exhibitors’ own unaltered, marketed       will be honored to the extent possible in keeping          be made in writing to the AAI Exhibits Manager for
products; the products and services are directly related   with assignment priorities and requests for specific       approval. The effective date of space cancellation or
to research and clinical practice of IMMUNOLOGY            locations on the floor.                                    reduction will be the date the written notice is received
2019™ attendees; and all transactions are conducted                                                                   by AAI. If space is cancelled or reduced on or before
in a manner consistent with the professional nature of     Distribution of Giveaways
                                                           Exhibitors will be permitted to distribute appropriate     November 30, 2018, a refund will be made of any
the meeting.                                                                                                          funds paid in excess of the required non-refundable
    Checks and credit cards may be used for                promotional materials and approved related items
                                                           from their exhibit booth only. Exhibitors may not          deposit. After November 30, 2018, all sales are final
payment, but cash transactions are not allowed                                                                        and any deposits plus other booth fees paid become
for security reasons. Every transaction must be            distribute materials outside their booth (hotels,
                                                           Convention Center lobby area, etc.) without permission     non-refundable. All cancellations or reduction of space
accompanied by a receipt for the purchaser.                                                                           include the forfeiture of all Exhibitor badges that were
It is the responsibility of the Exhibitor to have all      of the AAI Exhibits Manager. In keeping with the
                                                           educational purpose of the exhibit program,                originally allocated with the booth space.
licenses, permits, and/or registrations required
by the conference venue, city, municipality,               giveaways must conform to acceptable, legal, and           Subleasing
and/or state. The Exhibitor is responsible for             professional standards. AAI reserves the right to          Subleasing, assignment, or sharing, in part or in
compliance with all applicable tax laws.                   deny distribution of materials it deems inappropriate.     whole, of exhibit space is not permitted. Two or more
                                                                                                                      companies may not share the same space. Exhibitors
                                                                                                                      agree to limit the service and/or materials displayed
                                                                                                                      in their exhibit area to those supplied or provided by

12     |   www.IMMUNOLOGY2019.org

the Exhibitor with the exception that other proprietary      measured and may not exceed the 20’ height limitation.          Convention Center, or The Expo Group will not
equipment may be used solely for the purpose of              Hanging signs as part of booth structure are permitted          maintain insurance covering the Exhibitor’s
demonstrating the materials or services of the Exhibitor.    but must not exceed the 20’ height restriction as               property and that it is the sole responsibility
                                                             measured from the top of the sign to the floor.                 of the Exhibitor to obtain business interruption
Registration of Exhibitors
                                                                                                                             and property damage insurance covering such
Exhibitors will receive four complimentary Exhibit           Enclosed/Covered Booths
                                                                                                                             losses by the Exhibitor.
Hall-Only badges for company personnel for each              Exhibit space that incorporates enclosed or covered
                                                                                                                                The Exhibitor shall be liable to the host
10’x10’ booth space reserved. Additional Exhibit             areas must submit detailed plans at least two months
                                                                                                                             facility and/or AAI for any damage to the building
Hall-Only badges can be purchased for $50 each.              prior to move in. Booth plans must specify the
                                                                                                                             and/or the furniture and fixtures contained
It is the responsibility of the authorized individual        maximum number of occupants and must have a
                                                                                                                             therein which shall occur through acts or
signing the application to inform all company personnel      structural engineer’s stamp certifying the maximum
                                                                                                                             omissions of the exhibitor.
of the rules and regulations contained in this brochure.     occupancy load capacity. These booths may require fire
Exhibit Hall-Only badges will not allow admission            watches, electrical ventilation, some detection devices,        Cancellation of Meeting and Exhibit
to scientific sessions.                                      fire extinguishers, multiple exits, etc., as required by        It is mutually agreed that in the event
                                                             the Fire Marshal. Contact AAI for specific requirements         IMMUNOLOGY 2019™ is cancelled due to
BOOTH DESIGN AND USE OF EXHIBIT SPACE                        for your exhibit.                                               acts of God, war, strikes, government regulation
AAI adheres to IAEE booth display standards. All exhibit                                                                     or advisory (including travel restrictions by the
                                                             End Cap Booths
materials and activities must fit within the confines of                                                                     government or World Health Organization), civil
                                                             An End Cap Booth is a booth that has open sides on
Exhibitor’s assigned space so as not to impede traffic                                                                       disturbance, terrorism, or threats of terrorism
                                                             three aisles. AAI does not permit End Cap Booths.
flow, infringe on the space of other Exhibitors, create                                                                      in the United States as substantiated by
any trip hazards, or violate the emergency exit routes       Aisles                                                          governmental warnings or advisory notices,
or access to emergency equipment set forth by the Fire       Aisles are the leased property of AAI. No Exhibitor             curtailment of transportation, epidemics,
Marshal. The exhibit aisles will be carpeted. Exhibitors     will be permitted to block aisles or otherwise impede           disaster, fire, earthquakes, hurricanes,
are required to cover their allotted floor space by either   proper flow of traffic throughout the entire show. All          unseasonable extreme inclement weather,
providing their own carpet or renting carpet from the        demonstrations must take place within Exhibitor’s               shortages or disruption of the electrical power
General Services Contractor. Exhibitor-provided carpet       designated booth space.                                         supply causing blackouts or rolling blackouts
must be of one color and be clean. The AAI Exhibits                                                                          in San Diego, CA, or any other comparable
                                                             Fire Code Regulations
Manager reserves the right to order and install carpeting                                                                    conditions or circumstances occurring either
                                                             Federal, state, and city laws will be strictly observed.
for Exhibitors who have not installed carpeting by the                                                                       in the location of the IMMUNOLOGY 2019™
                                                              All drapes, curtains, table coverings, skirts, carpet,
start of the last 2 hours of the published move-in time,                                                                     meeting or in the countries/states of origin of
                                                             or any material used in exhibits must be flame
whose carpeting does not meet the required standard,                                                                         at least 30 percent of the attendees or along
                                                             retardant. Wiring must comply with fire department
or who have no carpeting at all. Costs will be at the                                                                        their routes of travel, making it commercially
                                                             and underwriters’ rules. Hall capacity will be monitored.
Exhibitor’s expense.                                                                                                         impracticable, illegal, or impossible to hold
                                                             Fire hose cabinets, fire extinguishers, sprinklers, fire exit
                                                                                                                             IMMUNOLOGY 2019™, the Application and
Standard In-Line Booths                                      doors, routes of egress, and any other fire safety device
                                                                                                                             Contract for exhibit space will be terminated.
The Standard Booth size is 10’x10’ unless stated or          or facility must not be hidden, obstructed, or otherwise
                                                                                                                             In such an event, neither party shall be liable
marked otherwise on the floor plan, in the Exhibitor         disturbed. Crates, packing materials, wooden boxes, or
                                                                                                                             to the other for delay or failure to perform its
Prospectus, or in the contract. The maximum height           other highly combustible materials may not be stored in
                                                                                                                             obligations, except there shall be a prorated
of 8’ is allowed only in the rear half of the booth space,   exhibit halls, meeting rooms, or fire-exit areas. Materials
                                                                                                                             reduction of any fees payable or otherwise due
with a 4’ height restriction imposed on all materials in     not in compliance with the regulations will be considered
                                                                                                                             under this agreement and/or refund of any
the remaining space forward to the aisle.                    trash and subject to disposal. Passenger elevators and
                                                                                                                             deposits paid.
                                                             escalators may not be used for freight, including hand
Multiple Standard Booths                                     trucks, floats, and similar equipment.                          Insurance
In an exhibit space that contains 3 or more linear                                                                           Exhibitor acknowledges that AAI does not
booths (30 feet or more), the interior booths are            Security
                                                                                                                             maintain, and is not responsible for obtaining,
permitted to contain display material to a maximum of        AAI will contract reputable security guards during the
                                                                                                                             insurance covering Exhibitor’s property.
8’ in height, provided that such display is confined to      course of the annual meeting. Duties of the guards will
                                                                                                                             Exhibitors are urged to take out a portal-to-
that area of the Exhibitor’s space which is 10’ from an      be to provide access control to, and general security
                                                                                                                             portal rider available at a nominal cost on their
adjoining booth. Sufficient “see-through” area must be       of, the Exhibit Hall. Neither AAI, the Convention Center,
                                                                                                                             own insurance policy protecting them against
provided to avoid blocking the view of adjacent exhibits.    hotels, nor the owners or leasers of the exhibit venue
                                                                                                                             loss through theft, fire, damage, etc.
The end booths of such an exhibit must conform to            will assume any responsibility for Exhibitor’s personal
the Standard Booth restrictions of 4’ display area           property. It is strongly urged that the Exhibitor maintain      SERVICES AND OFFICIAL CONTRACTOR
from the backline of the booth. Hanging signs are            awareness of any expensive, revenue-generating,
                                                             irreplaceable (within the timeframe of the exhibition),         Details regarding exhibitor policies, labor, furni-
not permitted. No exhibit may span an aisle by using
                                                             or proprietary product contained within their booth.            ture, rental displays, lead retrieval, utilities, etc.,
roofing. Exposed, unfinished sides of exhibit back-
                                                             Exhibitor will have the option of engaging security             will be included in the Exhibitor Service Kit.
grounds must be draped to present an attractive
appearance. If such draping is not installed, the AAI        services if desired for exclusive booth coverage.               Service Kits
Exhibits Manager reserves the right to order it and          Liability                                                       Exhibitor Service Kits will be distributed
install draping at the expense of the Exhibitor.             Exhibitor assumes all responsibility and hereby agrees          via e-mail in February 2019. Exhibitors are
                                                             to protect, indemnify, defend, and hold harmless AAI            encouraged to take advantage of cost
Island Booths
                                                             and its officers, employees, and agents; the Convention         reductions offered by most contractors for
An Island Booth is a unit bordered on four sides by
                                                             Center and its employees and agents; and The Expo               advance orders. Many services cost substantially
aisles. All materials and activities must be contained
                                                             Group against all claims, losses, and damages to                more when ordered on site.
within Exhibitor’s designated booth space. All display
material is restricted to 20’ in height, and a sufficient    persons or property, governmental charges, or fines,            Please address all communications pertaining
“see-through” or “walk-through” area with 40% visibility     and attorney’s fees arising out of or caused by                 to exhibits to:
per side must be provided to avoid blocking the view         Exhibitor’s installation, removal, maintenance,                    AAI Exhibits Manager
of adjacent exhibits. Models or to-scale drawings of         occupancy, or use of the exhibiting premises or a part             E-mail: exhibits@aai.org
exhibits must be submitted in advance to the AAI             thereof, excluding such liability caused by the sole               Phone: 301-634-7821
Exhibits Manager for approval. Island booths will be         negligence of the parties referred to above. In addition,          Fax: 301-634-7889
                                                             Exhibitor acknowledges that AAI, its agents, the

                                                                                  THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS                                               |     13

                                              IMMUNOLOGY 2019                                                                                  ™

                                                 THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS
                                                    Meeting Dates: May 9–13, 2019 | Exhibit Dates: May 10–12, 2019
                                                             San Diego Convention Center | San Diego, CA

See page 7 for a chart depicting benefits accompanying AAI Premier Sponsorship Levels achieved through Scientific Program Sponsorship
and/or Exhibit Hall Upgrades.

Name __________________________________________________________________________________________________________________

Company/Organization ______________________________________________________________________________________________________

Authorized Signature ___________________________________________________________________ Date _______________________________

LECTURES, SYMPOSIA, AND NETWORKING EVENTS                                 Eligibility for AAI Premier Sponsorship Level
q President’s Address                                                      Sustaining Sponsor....................................... $10,000.................... $_____________
q President’s Symposium                                                    Sustaining Sponsor....................................... $10,000.................... $_____________
q Distinguished Lectures (3)                                               Contributing Sponsor (each).......................... $5,000...................... $_____________
q Major Symposia (8)                                                       Contributing Sponsor (each).......................... $5,000...................... $_____________
q Careers and Networking Roundtables                                       Contributing Sponsor.................................... $4,000...................... $_____________
q AAI Minority Affairs Committee Careers Roundtable                        Contributing Sponsor.................................... $4,000...................... $_____________
   and Speed Networking Session
q Careers in Biotech: Panel Discussion and Networking Reception            Contributing Sponsor.................................... $4,000...................... $_____________
q How to Convert Your CV into a Résumé                                     ................................................................... $2,000...................... $_____________
   (Lecture followed by one-on-one counseling)
q Interviewing for a Job (Lecture)                                         ................................................................... $2,000...................... $_____________

q AAI Laboratory Travel Grants                                             Qualifies as Premier Level Sponsorship.......... $2,500/grant............. $_____________
		                                                                         corresponding to level of commitment
q AAI Undergraduate Faculty Travel Grants                                  Qualifies as Premier Level Sponsorship.......... $2,500/grant............. $_____________
		                                                                         corresponding to level of commitment
q AAI Early Career Faculty Travel Grants                                   Qualifies as Premier Level Sponsorship.......... $1,250/grant............. $_____________
		                                                                         corresponding to level of commitment
q AAI Trainee Abstract Awards                                              Qualifies as Premier Level Sponsorship.......... $500–$750*/award... $_____________
		                                                                         corresponding to level of commitment
q AAI Trainee Poster Awards                                                Qualifies as Premier Level Sponsorship.......... $300/award............... $_____________
		                                                                         corresponding to level of commitment
q Opening Night Networking Event: Exclusive or Shared                      Qualifies as Premier Level Sponsorship.......... Shared: $7,500.......... $_____________
                                                                           corresponding to level of commitment........... Exclusive: At cost
q IMMUNOLOGY 2019™ Gala                                                   Platinum Sponsor......................................... At Cost...................... $_____________

q Service Appreciation Reception                                           Silver Sponsor.............................................. At Cost...................... $_____________

PAYMENT INFORMATION                                                                                       TOTAL SPONSORSHIP/SUPPORT $__________________

Please make checks payable to The AAI, Inc., in U.S. dollars drawn                                                     Submit Application to:
on a U.S. bank. E-mail exhibits@aai.org for bank wire instructions.
                                                                                                                  AAI Exhibits Manager
                                                                                                   1451 Rockville Pike, Suite 650, Rockville, MD 20852
Billing Contact Name___________________________________________                           Phone: 301-634-7821 • Fax: 301-634-7889 • Email: exhibits@aai.org
Billing Contact Address_________________________________________                                         Further information appears at
                                                                                                 www.aai.org and www.IMMUNOLOGY2019.org

                                                                                       For Official Use Only: Date Received ____________                          Time _________
* According to number of consecutive years of AAI membership
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