INFLUENCING AND BEING INFLUENCED - RANZCP 2020 CONGRESS - SUPPORT AND EXHIBITION PROSPECTUS
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INFLUENCING RANZCP
AND BEING 2020
INFLUENCED CONGRESS
BY THE WORLD AROUND US
SUPPORT AND EXHIBITION PROSPECTUS
Hotel Grand Chancellor Hobart
17-21 May 2020
ranzcp2020.com.au
Invitation to participate I am pleased to invite your organisation to participate as a supporter or exhibitor at the Royal Australian and New Zealand College of Psychiatrists 2020 Congress, ‘Influencing and being influenced by the world around us’. The RANZCP Congress is the premier educational and scientific event for psychiatrists and other mental health professionals in the Australasian region. Each year, Congress is host to approximately 1200 delegates from Australia and New Zealand, as well as further afield. During the four days, delegates are able to participate in and attend an all-encompassing scientific program, featuring a full range of topics spanning the breadth of contemporary psychiatric practice and research. The 2020 Congress will be held from 17- 21 May 2020 at the Hotel Grand Chancellor Hobart. Located in a spectacular part of the world – renowned for its wonderful scenery, wilderness and wildlife, outstanding produce and vibrant art scene – Hobart will prove a big drawcard for delegates. Psychiatrists, trainees, medical students and other mental health professionals will converge on Hobart to explore and discuss the latest research and innovations. Furthermore, delegates will have the opportunity to engage in presentations and symposiums on a wide variety of scientific and cultural mental health topics. Alongside our exciting and thought-provoking scientific program, various social functions will be held in the evenings, designed to encourage delegates to make the most of the fantastic networking opportunities that RANZCP 2020 Congress provides. We encourage you to embrace the many benefits and opportunities that come with being a RANZCP 2020 Congress supporter or exhibitor and look forward to seeing you in Hobart. Associate Professor John Allan President 2 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020
About the RANZCP The Royal Australian and New Zealand College of Psychiatrists (RANZCP) is responsible for training, educating and representing psychiatrists in Australia and New Zealand. Founded in 1946, the RANZCP has more than 6,600 members, including more than 4,900 fully qualified psychiatrists and over 1,600 associate (trainee) members. The RANZCP has a new President elected every two years. The President first serves as President-Elect for two years prior to taking up their position. Our vision is to enhance the mental health of communities through high quality psychiatric care, education, leadership and advocacy. This will be achieved by: • Advancing the profession of psychiatry through the delivery of best practice training, continuing professional development and high quality psychiatric care • Improving the mental health of communities by working with stakeholders to support high quality psychiatric care • Meeting the needs and expectations of members to enhance the value of their membership whilst ensuring the sustainable growth of the College. The RANZCP has branches in every Australian state and territory, a bi-national office in Melbourne, and a national office in Wellington, New Zealand. The RANZCP’s Continuing Professional Development program ensures a high standard of professional practice in psychiatry is maintained and participation in the annual Congress, as our flagship annual event, is a key contributor to members’ ongoing education. 3 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020
Delegate profile
Delegates attending the Congress are
representative of the wider RANZCP
membership and the many sub-specialty areas
within psychiatry, as well as those working
within the broader mental health sector.
In Australia, approximately 85% of practising psychiatrists are RANZCP RANZCP
current RANZCP members and in New Zealand, more than 50% membership membership
in Australia in New Zealand
of practising psychiatrists are current members.
85% >50%
The 2019 delegates indicated a phenomenal amount
of experience within the industry, with:
27% having 0-5 years experience
18% having 30+ years experience
15% having 6-10 years experience
13% having 11-15 years experience
10% having 16-20 years experience
9% having 21-25 years experience
8% having 26-30 years experience
Participants at the RANZCP 2020 Congress are representatives
of the Faculties and Sections within the College membership
and those working within psychiatry, including:
RANZCP Fellow/affiliate 59%
Trainee/psychiatry registrar 17%
Psychiatrist/medical practitioner 9%
Non-psychiatry registrar/allied health professional 7%
Medical graduate – pre-vocational/medical student 3%
NGO representatives 2%
Psychiatry Interest Forum member 2%
Retired RANZCP Fellow 1%
4 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020
Delegate profile continued
Of those that attended the 2019 Congress, who indicated they were
a member of a College Faculty of Section, they were members of:
Faculty of Addiction Psychiatry 6%
Faculty of Child and Adolescent Psychiatry 18%
Faculty of Consultation-Liaison Psychiatry 10%
Faculty of Forensic Psychiatry 12%
Faculty of Psychiatry of Old Age 11%
Faculty of Psychotherapy 11%
Section of Child and Adolescent Forensic Psychiatry 1%
Section of Early Career Psychiatry 5%
Section of Electroconvulsive Therapy and Neurostimulation 4%
Section of History, Philosophy and Ethics of Psychiatry 1%
Section of Leadership and Management 4%
Section of Neuropsychiatry 3%
Section of Perinatal and Infant Psychiatry 2%
Section of Private Practice Psychiatry 3%
Section of Psychiatry of Intellectual and Developmental Disabilities 3%
Section of Rural Psychiatry 2%
Section of Social and Cultural Psychiatry 2%
Section of Youth Mental Health 2%
5 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020
Marketing reach The RANZCP 2020 Congress will be marketed through a variety of different channels to ensure maximum exposure for your organisation throughout Australia and New Zealand. Avenues for marketing include: RANZCP website, RANZCP Congress 2020 website, media liaison, direct email, social media, and advertising across publications and through other related international, national and local events. Online A website devoted to the Congress is now live and will be updated continuously in the lead up to the event, providing the most up-to-date information on the program, speakers, social activities and a section dedicated to supporters and exhibitors. The website is regularly updated and widely viewed, with over 19,000 unique visitors for the 2019 Congress. The RANZCP website will also feature regular news updates about Congress 2020 which will be supported by social media. Media The media plan for Congress will focus on generating interest around a selection of presenters’ research material. Media releases and stories will be created and disseminated to targeted journalists in Australia’s and New Zealand’s highest circulation newspapers and other quality media outlets. This prestigious event continues to attract significant media attention across television, radio, print and online media. Past RANZCP Congresses have featured coverage through Norman Swan’s Health Report on the ABC, Channel 10’s The Project, Radio New Zealand, The Australian, The Sydney Morning Herald, The Age and the New Zealand Herald, to mention just a few. During Congress, other media activity will focus on facilitating media requests for interview around Congress events. A dedicated media and communications team work from the Congress site to address all media enquiries. 6 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020
Marketing reach continued
Social media
A comprehensive social media plan will be implemented in the lead up
to, during and after Congress. This will include the use of a range of
social media channels such as Twitter, Facebook, LinkedIn and Instagram
to drive engagement in Congress presentations and events.
Direct email RANZCP
Regular electronic marketing and updates about Congress are being Congress
distributed to over 7,000 potential delegates. Email broadcasts will
include key Congress updates such as program announcements,
attendance
registration opening, social events, newly confirmed supporters and
more.
1,250
Mobile app Brisbane
The Congress app will be available to download prior to the Congress, 2015
providing supporters and exhibitors with the opportunity to connect with
delegates pre and post event.
1,357
Advertising
Hong Kong
In addition to the Congress website, a number of advertisements about
Congress will appear in national and international industry publications, 2016
websites and at related events.
This will include strategic advertising in the bi-monthly College journal 1,235
Australasian Psychiatry, the College’s monthly e-newsletter Psyche, Adelaide
College Branch newsletters and the Training and Assessment newsletter.
2017
These opportunities provide your organisation with long and sustained
exposure to your target audience throughout Australia and New Zealand.
The Congress will also be cross-promoted through a range of other 1,242
international, national and local conferences and events. Auckland
2018
1,321
Cairns
2019
7 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020
Why you should be involved Become a valued Supporter or Exhibitor at the RANZCP 2020 Congress and: • Participate in Australia and New Zealand’s premier psychiatry event in 2020. • Gain significant brand exposure to approximately 1,200 psychiatrists, and other doctors and mental health professionals, from Australia and New Zealand. • Ensure your organisation stays informed about current developments and research in the field of psychiatry and use this information to stay ahead of the market. • Increase awareness of your organisation via a variety of marketing mediums. • Develop business connections and strengthen relationships through face-to-face engagement. • Exhibit and generate new leads, develop your brand or launch a new product through the exhibition. • Maximise your time and resources by showcasing your organisation to a relevant and influential audience in an environment away from the competition of everyday distractions. • Utilise this multi-level platform to demonstrate new equipment, promote new products or techniques and generate new business. • Support mental health initiatives and forums within Australia and New Zealand. • Strengthen awareness of your brand. 8 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020
Congress city and venue The 2020 Congress will be held at the Hotel Grand Chancellor Hobart, the leading event venue in Hobart and Tasmania. The venue overlooks the Hobart waterfront which is the ideal location to hold an event; delegates can’t help but feel they have not only attended the Congress but also visited somewhere unique and special. The Congress exhibition will be held in the Federation Ballroom with daily delegate catering served in this area from Monday to Wednesday. Hotel Grand Chancellor Hobart 1 Davey Street Hobart TAS 7000 T +61 3 6235 4535 grandchancellorhotels.com/hotel-grand-chancellor-hobart 9 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020
Support opportunities
Principal supporter
AU$38,000
EXCLUSIVE OPPORTUNITY
As the RANZCP 2020 Congress Principal
supporter, you will benefit from the highest
level of exposure and representation with
the following entitlements:
EXHIBITION C O M PA N Y P R O M OT I O N
Two (2) exhibition booths Appropriate acknowledgement
(each 3m x 3m) in a premium during the Opening Ceremony by
location within the Congress the Congress Convenor, and prior
exhibition.* to Congress plenary sessions.
Acknowledgement and logo as
R E G I S T R AT I O N the Principal supporter on the
Four (4) complimentary full following materials:
Congress registrations providing • Congress website
access to the scientific sessions, • Congress handbook
attendance at inclusive social and pocket program
functions and access to the
• Congress app
Congress exhibition and
daily catering. • Venue signage
Four (4) exhibitor only Company logo and appropriate
registrations providing access acknowledgement on PowerPoint
to the Congress exhibition and reel featured in the plenary room
daily catering (excludes social and all session rooms, to be
functions and access to the shown before and after sessions.
scientific sessions).
* Exhibition space is strictly limited in 2020 and available on a first come, first served basis after major supporters have been allocated.
All exhibitors will be limited to a total maximum of: 2 x 3mx3m booths; 2 x 2mx1m pods; 2 x 9m2 spaces.
11 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020Premium supporter
AU$21,500
T H R E E ( 3 ) O P P O R T U N I T I E S AVA I L A B L E
As a RANZCP 2020 Congress Premium
supporter, you will benefit from the
following entitlements:
EXHIBITION C O M PA N Y P R O M OT I O N
One (1) exhibition booth Appropriate acknowledgement
(3m x 3m) within the during the Opening Ceremony
Congress exhibition.* by the Congress Convenor.
Acknowledgement and logo
R E G I S T R AT I O N on the following materials:
Two (2) complimentary full • Congress website
Congress registrations providing • Congress handbook
access to the scientific sessions, and pocket program
attendance at inclusive social
• Congress app
functions and access to the
Congress exhibition and • Venue signage
daily catering. Company logo and appropriate
Two (2) exhibitor only registrations acknowledgement on PowerPoint
providing access to the Congress reel featured in the plenary room
exhibition and daily catering and all session rooms, to be
(excludes social functions and shown before and after sessions.
access to the scientific sessions).
* Exhibition space is strictly limited in 2020 and available on a first come, first served basis after major supporters have been allocated.
All exhibitors will be limited to a total maximum of: 2 x 3mx3m booths; 2 x 2mx1m pods; 2 x 9m2 spaces.
12 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020Community supporter
AU$11,000
U N L I M I T E D O P P O R T U N I T I E S AVA I L A B L E
The RANZCP 2020 Congress encourages
support from a wide range of organisations to
reflect the broader community involvement
and links with mental health and psychiatry.
As a Community supporter, you will have
the opportunity as a non-pharmaceutical
organisation or government department to
be involved in this event and represent your
commitment to the mental health sector.
EXHIBITION C O M PA N Y P R O M OT I O N
One (1) exhibition booth Appropriate acknowledgement
(3m x 3m) within the during the Opening Ceremony
Congress exhibition. by the Congress Convenor.
Acknowledgement and logo
R E G I S T R AT I O N on the following materials:
Two (2) complimentary full • Congress website
Congress registrations providing • Congress handbook
access to the scientific sessions, and pocket program
attendance at inclusive social
• Congress app
functions and access to the
exhibition and daily catering. • Venue signage
Two (2) exhibitor only registrations Company logo and appropriate
providing access to the Congress acknowledgement on PowerPoint
exhibition and daily catering reel featured in the plenary room
(excludes social functions and and all session rooms, to be
access to the scientific sessions). shown before and after sessions.
13 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020P H A R M A C E U T I C A L O R G A N I S AT I O N S
Industry sessions
Breakfasts AU$11,000 & lunches AU$18,925
F O U R ( 4 ) O P P O R T U N I T I E S AVA I L A B L E
Industry sessions provide you with the opportunity to independently
host a breakfast or lunch session for participating delegates.
Information regarding the audio visual equipment, speaker Opportunity to create your own
industry sessions will be made costs and catering for the session session with targeted messaging
available on the Congress website will be at the supporter’s cost. to attending delegates.
and delegates will have the
The industry session room will Opportunity to brand the
opportunity to pre-book via the
be set to a maximum capacity of session room (subject to College
main registration process with
80 participants each in a cabaret approval; all branding to be
any remaining available seats to
style, round tables of eight (8), removed within 30 minutes of
be filled onsite.
with a small head table at the the session concluding).
All industry sessions will be held front of the room.
Opportunities for networking,
over a sixty (60) minute duration
database collection, distribution
at breakfast time and during
B R E A K FA S T S E S S I O N S of company literature, targeted
lunch so that they do not conflict
messaging to delegates attending
with sessions or other Congress AU$11,000 per session
your session, incentive program
activities (exact times for sessions
One (1) breakfast session roll out and engagement.
will be advised in line with the
per day is available as follows:
final program). One (1) Congress day registration
• Monday 18 May 2020 for your nominated speaker
There are a limited number of
(includes access to the day’s
opportunities and priority will be • Tuesday 19 May 2020
scientific sessions, excludes
given to confirmed Principal and
social functions).
Premium supporters until Friday LU N C H S E S S I O N S
25 October 2019. Following this One (1) email reminder distributed
AU$18,925 per session to industry session attendees
time, any available sessions will
be open to organisations who One (1) lunch session one week prior to the Congress.
are confirmed supporters or per day is available as follows:
exhibitors.
• Monday 18 May 2020 C O M PA N Y P R O M OT I O N
The Organising Committee
• Tuesday 19 May 2020 Acknowledgement and logo
reserves the right to limit the
on the following materials:
number of industry sessions
ENTITLEMENTS
conducted by each supporter. • Congress website
Industry breakfast sessions will be Session synopsis of 250 words • Congress handbook
held at the Congress venue, the on Congress website (subject and pocket program
Hotel Grand Chancellor Hobart, to Committee approval).
• Congress app
with industry lunch sessions held Online booking facility as part • Directional and door signage
at the Henry Jones Art Hotel, of the Congress registration
a leisurely five (5) minute walk from at the industry session venue
process (note: all registrations are
the Congress venue. A standard to be recorded via the Congress Company logo and appropriate
audio visual package will be registration platform; confirmed acknowledgement on PowerPoint
provided which includes a laptop, supporters will be provided with a reel featured in the plenary room
microphone, lectern, screen and direct link where industry session and all session rooms, to be
data projector. All additional registrations can be made). shown before and after sessions.
14 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020N O N - P H A R M A C E U T I C A L O R G A N I S AT I O N S
Industry sessions
Breakfast AU$7,800 & lunch AU$15,450
T W O ( 2 ) O P P O R T U N I T I E S AVA I L A B L E
Industry sessions provide you with the opportunity to independently
host a breakfast or lunch session for participating delegates.
Information regarding the B R E A K FA S T S E S S I O N Opportunities for networking,
industry sessions will be made database collection, distribution
available on the Congress website AU$7,800 per session of company literature, targeted
and delegates will have the Only one (1) breakfast session messaging to delegates attending
opportunity to pre-book via the is available on: your session, incentive program
main registration process with roll out and engagement.
• Wednesday 20 May 2020
any remaining available seats
One (1) Congress day registration
to be filled onsite.
LU N C H S E S S I O N
for your nominated speaker
All industry sessions will be held (includes access to the day’s
over a sixty (60) minute duration AU$15,450 per session scientific sessions, excludes
at breakfast time and during Only one (1) lunch session social functions).
lunch so that they do not conflict is available on: One (1) email reminder distributed
with sessions or other Congress
• Wednesday 20 May 2020 to industry session attendees
activities (exact times for sessions
one week prior to the Congress.
will be advised in line with the
final program). ENTITLEMENTS
C O M PA N Y P R O M OT I O N
Industry breakfast sessions will be Session synopsis of 250 words
held at the Congress venue, the on Congress website (subject Acknowledgement and logo
Hotel Grand Chancellor Hobart, to Committee approval). on the following materials:
with industry lunch sessions held • Congress website
Online booking facility as part
at the Henry Jones Art Hotel,
of the Congress registration • Congress handbook
a leisurely five (5) minute walk from
process (note: all registrations are and pocket program
the Congress venue. A standard
to be recorded via the Congress • Congress app
audio visual package will be
registration platform; confirmed
provided which includes a laptop, • Directional and door signage
supporters will be provided with a
microphone, lectern, screen and at the industry session venue
direct link where industry session
data projector. All additional Company logo and appropriate
registrations can be made).
audio visual equipment, speaker acknowledgement on PowerPoint
costs and catering for the session Opportunity to create your own
reel featured in the plenary room
will be at the supporter’s cost. session with targeted messaging
and all session rooms, to be
to attending delegates.
The industry session room will shown before and after sessions.
be set to a maximum capacity of Opportunity to brand the
80 participants each in a cabaret session room (subject to College
style, round tables of eight (8), approval; all branding to be
with a small head table at the removed within 30 minutes of
front of the room. the session concluding).
15 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020Espresso bar
AU$16,300
T H R E E ( 3 ) O P P O R T U N I T I E S AVA I L A B L E
This is your opportunity to align your
organisation with every delegate’s top
priority at each break – coffee! With over
2,200 barista-style coffees produced at
each Congress, this opportunity is sure
to get your name out there.
R E G I S T R AT I O N C O M PA N Y P R O M OT I O N
One (1) complimentary full Acknowledgement and logo
Congress registration providing on the following materials:
access to the scientific sessions,
• Congress website
attendance at inclusive social
functions and access to the • Congress handbook
exhibition and daily catering. and pocket program
• Congress app
ENTITLEMENTS • Venue signage
Package includes one (1) espresso Company logo and appropriate
bar located within the exhibition acknowledgement on PowerPoint
with supply of a barista and all reel featured in the plenary room
consumables, to be operational and all session rooms, to be
during catering breaks only. shown before and after sessions.
The espresso bar can be located
on the supporter’s exhibition
stand or within close proximity
if exhibiting (allowing for
adequate traffic flow).
Opportunity to brand the
espresso bar at supporter’s cost
(design is subject to College
approval).
Opportunity to expose delegates
to your brand by providing
branded coffee cups, napkins,
t-shirts and caps for the barista
to wear onsite for the duration
of Congress (at supporter’s cost).
16 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020Networking lounge
AU$11,000
EXCLUSIVE OPPORTUNITY
Providing comfortable lounge seating, the
networking lounge will be a gathering place
for delegates. Arrange to meet a client or
colleague here at this hub or simply take the
opportunity to relax in the lounge area.
R E G I S T R AT I O N C O M PA N Y P R O M OT I O N
One (1) complimentary full Exclusive recognition as the
Congress registration providing networking lounge supporter.
access to the scientific sessions,
Acknowledgement and logo
attendance at inclusive social
on the following materials:
functions and access to the
exhibition and daily catering. • Congress website
• Congress handbook
and pocket program
• Congress app
• Venue signage
Opportunity to provide one (1)
pull up banner to be displayed
within the networking lounge.
Opportunity to provide
promotional flyers within
the networking lounge.
Company logo and appropriate
acknowledgement on PowerPoint
reel featured in the plenary room
and all session rooms, to be
shown before and after sessions.
17 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020Congress app
AU$11,000
EXCLUSIVE OPPORTUNITY
Become aligned with the first place all delegates go to for more
information, the Congress app. The app will be the most up to date
place for Apple and Android users to check for program updates,
speaker biographies, registration opening times and other useful
Congress related information at the touch of a button.
Become the supporter of the app R E G I S T R AT I O N Company logo included on
and see your company’s branding app advertisement aimed
on multiple pages with unlimited One (1) complimentary full to encourage delegates to
links to your website. Congress registration providing download and utilise the app.
access to the scientific sessions, The advertisement is to be
The app will be released in attendance at inclusive social included in the handbook,
May 2020 making all speaker, functions and access to the all session rooms and individual
program, supporter and exhibitor exhibition and daily catering. free standing sign.
information available to delegates
ahead of time. Company logo included on
C O M PA N Y P R O M OT I O N
pre-event welcome email to all
The app will also provide a
Exclusive recognition as the delegates providing instructions
platform for delegates, supporters
app supporter. on accessing the app.
and exhibitors to interact with
each other before, during and Company logo displayed on
after the Congress via the activity each page of the app. UPGRADE OPPORTUNITY
feed and direct messaging, as An opportunity to provide
Acknowledgement and logo
well as lead management wireless internet access to
on the following materials:
technology for exhibitors. delegates, providing your
• Congress website
The 2020 Congress will utilise the company with prominent online
• Congress handbook branding. If you are interested,
same technology from the 2019
and pocket program feel free to talk to us further
Congress which offered delegates
a streamlined download and • Congress app about this exclusive opportunity.
login process and seamless user • Venue signage
interface. The app will also offer
Company logo and appropriate
exhibitors lead management
acknowledgement on PowerPoint
technology.
reel featured in the plenary room
Over 1,000 delegates regularly and all session rooms, to be
download the app at RANZCP shown before and after sessions.
Congresses. Support this
opportunity to ensure maximum
exposure to Congress delegates.
18 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020Recharge station
AU$8,700
EXCLUSIVE OPPORTUNITY
Many delegates need to keep in touch with
colleagues and work through their mobile
phone whilst at Congress. As the recharge
station supporter your brand will be
prominently placed on the charge bars,
making it clearly visible to all delegates
accessing this service.
The recharge station will include C O M PA N Y P R O M OT I O N
charge bar units and stools for
delegates to relax at while waiting Exclusive recognition as the
for their device to charge. Charge recharge station supporter.
bars will cater for both Apple and Opportunity for supporter to
Android users. provided branding on charge
Note: The Congress Organisers bars (artwork to be provided by
will arrange set up of recharge the supporter by the required
stations, the cost for which is deadline and is subject to
contained within the support approval by the Organising
package. The location of the Committee)
terminals will be at the discretion Opportunity to place company
of the Congress Office. literature (e.g. flyers, brochures;
note pads and pens excluded)
R E G I S T R AT I O N at the recharge stations.
One (1) complimentary full Acknowledgement and logo
Congress registration providing on the following materials:
access to the scientific sessions, • Congress website
attendance at inclusive social
• Congress handbook
functions and access to the
and pocket program
exhibition and daily catering.
• Congress app
• Venue signage
Company logo and appropriate
acknowledgement on PowerPoint
reel featured in the plenary room
and all session rooms, to be
shown before and after sessions.
19 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020Massage station
AU$5,400
EXCLUSIVE OPPORTUNITY
For the first time, the Congress is offering
organisations the opportunity to support one
of the most popular areas in the exhibition,
the massage station. Delegates will have
the opportunity to relax and unwind with
a massage by one of two masseuses who
will be available during all catering breaks.
Note: The Congress Organisers C O M PA N Y P R O M OT I O N
will arrange the hire of the
masseuses along with the setup Exclusive recognition as the
of the massage station, the cost massage station supporter.
for which is contained within the Acknowledgement as the
support package. The location massage station supporter
of the massage station within the at the station itself.
exhibition will be at the discretion
of the Congress Office.
Acknowledgement and logo Other
on the following materials: advertising
R E G I S T R AT I O N • Congress website opportunities
• Congress handbook
One (1) complimentary full
and pocket program Advertising opportunities
Congress registration providing
• Congress app are available within the
access to the scientific sessions,
online Book of Abstracts
attendance at inclusive social • Venue signage
for the RANZCP 2020
functions and access to the Company logo and appropriate Congress. Please contact
exhibition and daily catering. acknowledgement on PowerPoint the Congress Office for
reel featured in the plenary room further information on the
and all session rooms, to be advertising opportunities
shown before and after sessions. available.
20 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020Exhibition opportunities
Exhibition
AU$6,450
The exhibition ENTITLEMENTS
for the RANZCP
Exhibition booth Exhibition pod
2020 Congress AU$6,450 per booth AU$4,500 per pod
will be held in the
Federation Ballroom
at the Hotel Grand
Chancellor Hobart.
Delegate lunches, morning and
afternoon teas will be served in
the exhibition area from Monday
to Wednesday*, providing
exhibitors with the maximum
opportunity to showcase their
products and services whilst One (1) 3mx3m exhibition booth One (1) 2mx1m exhibition pod
interacting with delegates. including the following: including the following:
Exhibitors at the 2020 Congress Walls Walls
will again receive access to the
2.5m high matt anodized High matt anodized aluminium
lead management functionality
aluminium frame with white frame with white vinyl infills,
within the Congress app,
vinyl infills. consisting of 1 x 2.5m high x 2m
providing a smooth and seamless
wide back wall and 2 x 1m high x
way for your team onsite to Fascia 1m wide angled side panels
capture delegate contact details One (1) company name sign (total width of pod: 3.2m; total
– gone are the days of physical per booth (custom fascias are depth of pod: 1m from rear wall).
business cards! also available at an additional
Exhibition space is strictly limited cost), consisting of high matt Fascia
in 2020 and available on a first anodized aluminium frame, One (1) company name sign
come, first served basis after major white corflute infill and black per pod (custom fascias are
supporters have been allocated. text (up to 30 characters). also available at an additional
All exhibitors will be limited to cost), consisting of high matt
Lighting anodized aluminium frame,
a total maximum of:
Two (2) LED spotlights mounted white corflute infill and black
• 2 x 3mx3m booths to the rear of the booth. text (up to 30 characters).
• 2 x 2mx1m pods Power Lighting
• 2 x 9m2 spaces One (1) 4 amp power point One (1) LED spotlights mounted
with 4 way power board. to the rear of the pod.
Power
One (1) 4 amp power point
with 4 way power board.
* A small amount of catering will be available in the foyer outside the exhibition (for approximately 100 delegates).
22 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020Exhibition continued
ENTITLEMENTS EXHIBITION HOURS
Monday 18 May 2020
Exhibition space only
0830 – 1730
AU$6,450 per 9m2
Tuesday 19 May 2020
Space ONLY for custom builds
0830 – 1700
3mx3m (9m2) space only provided
Wednesday 20 May 2020
whereby the custom build
contractor is responsible for 0830 – 1530
provision and installation of Please note exhibition hours
all walling, flooring, signage, indicated above are indicative
lighting and power at the
only and will be confirmed
designated time.
when the exhibitor briefing
notes, including the final floor
R E G I S T R AT I O N plan and details regarding
Two (2) complimentary exhibitor move in and move out,
registrations per 3mx3m booth / are emailed to you in
2mx1m pod / 9m2 booth space October 2019.
(excludes social functions and
access to scientific program
sessions).
CO M PA N Y P R O M OT I O N
Company logo acknowledgement
on the following materials:
• Congress website
• Congress handbook
and pocket program
• Congress app
Company name on exhibition
directory board located at the
entrance of the exhibition.
23 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020Exhibition continued
The RANZCP 2020 Congress exhibition floor plan is provided
to assist with selecting your preferred site. The floor plan is
subject to change and will be updated as required.
38 37 36 35 34
Recharge
station
Massage
station 15 11 33
16 14 12 10
17 13 9 32
Networking
18 lounge
31
19 3 8 30
2 4 6 7
20 1 5 29
21 FEDERATION BALLROOM 28
22 23 24 25 26 27
Entry
Registration Posters Posters
Posters
Storage
Concurrent
sessions
39
40
Plenary
sessions
24 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020Policy and guidelines
Code of Conduct: Exhibitor protocol Registration
Medicines Australia Each exhibitor must keep their The RANZCP 2020 Congress is
Pharmaceutical companies must display within the dimensions of their an integrated event and all staff
adhere to the current Medicines exhibition booth at all times during in attendance at your booth must
Australia Code of Conduct in relation the Congress and refrain from be registered for the Congress.
to display and promotion of company amplified announcements or music Details on how to register your staff
or product names. from the exhibition display. All for the Congress will be sent with
delegate interactions must be kept your Exhibitor Briefing Notes in
All promotional design and print items
within the proximity of your booth October 2019.
will require approval by the College
and delegates are not to be
before the package is confirmed.
The Royal Australian and New Zealand
approached outside of these Supporter registration
perimeters.
College of Psychiatrists reserves the Where a complimentary full
right to approve all branding provided registration is included in the
by supporters and exhibitors.
Marketing supporter package, you will be
Organisations are not permitted required to complete a registration
Congress communication to send unsolicited marketing form with the details of the attending
materials to attendees of the delegate. The complimentary full
All official communication regarding
RANZCP 2020 Congress before, registration includes full access to
the Congress will be sent either by
during or post Congress. All all scientific sessions, daily catering,
the Congress Office (WaldronSmith
organisations should familiarise and tickets to the inclusive social
Management/WSM), the College
themselves with the Australian functions. Additional full registrations
(RANZCP) or the exhibition stand
Privacy Act. Failure to comply may or additional social event tickets
builder (ExpoTas). Should you
impact on your participation at this can be purchased. Please visit
receive communication regarding
and/or future Congresses. the Congress website for further
the Congress from any other
information.
organisation please contact the
Congress Office immediately on
Pricing
ranzcp@wsm.com.au so that the All pricing listed is in Australian dollars Exhibitor registration
authenticity of this communication inclusive of 10% GST. All inclusions in Two (2) complimentary exhibitor
can be verified. Congress printed materials are subject registrations are included in each
to strict production deadlines. exhibition package (per 3mx3m
Custom built stand booth / 2mx1m pod / 9m2 booth
design approval Print and design materials space), and attending exhibitors will
be required to complete an online
All custom built exhibition booth All packages inclusive of print and
registration form with the details of the
design plans must be pre-approved by design materials must be received
attending exhibitor. If extra exhibitor
the College and the venue. Exhibitors by the deadlines provided by the
booth personnel are required, you
with custom built booths are required Congress Organiser. If files are not
will be able to purchase additional
to submit a comprehensive design received by the respective date, your
registrations. The exhibitor registration
plan to the Congress Office no later company details may not be included
includes daily catering, but does
than Friday 13 March 2020 indicating in the print and design materials.
not include access to the scientific
the dimensions and features of the
sessions or social functions.
proposed booth for the College’s Privacy
consideration and approval. Please note all supporter and exhibitor Related events
contact details will be provided
Engagement with the Supporters and exhibitors should not
to SAGE Publications to discuss
pharmaceutical industry arrange competing events against any
advertising opportunities within
of the RANZCP or Congress functions
Please note that RANZCP’s the Congress ‘Book of Abstracts’
including pre and post Congress
engagement with the pharmaceutical publication. If you do not wish
events, and are required to provide
industry has been based on the your details to be included in this
the RANZCP with information
position statement ‘RANZCP correspondence, please email
regarding proposed activities.
engagement with the pharmaceutical ranzcp@wsm.com.au.
industry’. Further information on this
policy can be found on the RANZCP
website, ranzcp.org.
25 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020How to apply
Online applications Cancellation policy
Further
Please visit the Congress website
ranzcp2020.com.au and complete
All cancellations must be received
in writing to the Congress information
the online application form. Organiser’s Office. If you cancel
All applications received will be a support or exhibition booth/s, RANZCP 2020
acknowledged with a confirmation unless that particular area of Congress Office
letter or an AU$ tax invoice support or exhibition space is Helen McGowan
with EFT payment details to resold, the Congress Organiser Support and Exhibition Manager
facilitate payment for accepted reserves the right to retain
WALDRONSMITH Management
applications. monies received. Any booth or
119 Buckhurst Street
support package cancelled after
South Melbourne VIC 3205
Confirmation of Wednesday 15 January 2020 will
Australia
participation incur 100% forfeit. If the balance
To confirm your support package of payment is not received by the D +61 3 9907 8628
and/or exhibition space, 50% part due date, the allocated support T +61 3 9645 6311
payment is required upon booking or exhibition booth space will F +61 3 9645 6322
or within 14 days of receipt of your be cancelled. E helen@wsm.com.au
AUD tax invoice. Your booking ranzcp2020.com.au
will only be fully processed Terms and conditions
and secured upon receipt of Full terms and conditions are
this deposit at the Congress detailed on the application form.
Organiser’s Office. The balance At the time of applying, potential
of payment is required by supporters and exhibitors will
Friday 13 December 2019. be required to indicate their
agreement to the terms and
Any booking made after
conditions.
Friday 13 December 2019 will
require full payment upon booking
or within 14 days of receipt of
your tax invoice.
26 RANZCP 2020 Congress | Hotel Grand Chancellor Hobart | 17-21 May 2020You can also read
