Jack Allen House, Levin Request for Tender - Prepared by Arthur Nelson (Parks and Property Manager) Date November 2017 - Horowhenua District ...

 
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Jack Allen House, Levin Request for Tender - Prepared by Arthur Nelson (Parks and Property Manager) Date November 2017 - Horowhenua District ...
Jack Allen House, Levin

         Request for Tender

                   k

Prepared by Arthur Nelson (Parks and Property Manager)
Date November 2017
Jack Allen House, Levin Request for Tender - Prepared by Arthur Nelson (Parks and Property Manager) Date November 2017 - Horowhenua District ...
CONTENTS
1.0.      DESCRIPTION ............................................................................................................. 3
2.0.      DETAILS OF TENDER................................................................................................. 4
3.0.      SUBMISSION OF TENDER ......................................................................................... 5
4.0.      GENERAL TERMS AND CONDITIONS ....................................................................... 5
   4.1.      LODGEMENT OF TENDER ...................................................................................... 5
   4.2.      ENQUIRIES .............................................................................................................. 6
   4.3.      ADDENDA ................................................................................................................ 7
   4.4.      SUPPORTING MATERIAL ..................................................................................... 7
   4.5.      NO CANVASSING ................................................................................................... 7
   4.6.      CONFLICT OF INTEREST ..................................................................................... 7
   4.7.      COSTS TO BE BORNE BY PROPONENTS..................................................... 8
   4.8.      RELIANCE ON INFORMATION ............................................................................... 8
   4.9.      CHANGES TO PARTICIPANTS AND CIRCUMSTANCES ................................. 8

                                                                                                                                          [003]
   4.10. CONFIDENTIALITY .................................................................................................. 8
   4.11. RELEASE OF INFORMATION .............................................................................. 8
   4.12. NO LEGAL RELATIONSHIP .................................................................................. 9
   4.13. AMENDMENT AND TERMINATION OF THE                                            PROCESS .................................. 9
   4.14. NO APPEAL ............................................................................................................ 9
   4.15. DISCLAIMER ............................................................................................................ 9
   4.16. GOVERNING LAW AND JURISDICTION ............................................................. 9
5.0.      FORM OF TENDER ...................................................... Error! Bookmark not defined.

                                                                                                                      Page 2 of 9
Tenders are invited for the purchase and removal of Jack Allen House located at 21-23
Durham Street in Levin.

Fig 1: Jack Allen House Location

1.0. DESCRIPTION

Jack Allen House sits on two plots of land those being 21-23 Durham Street, Levin. The
property is a large L shaped house with a mix of Coloursteel and painted metal roofing, a
mix of PVC and metal spouting with PVC downpipes, soffits and exterior walls are a mix of
timber and fibrolight with some shingle.

Windows are a mix of timber and aluminium with painted timber entrance doors. Two timber
entrance ramps are at both entry doors. Inside has two corridors leading to 11 various sized
offices, two meeting rooms, kitchen and two toilets. Ceilings are mainly Gib-Board with some
timber in the entrance foyer. Interior walls are a mix of painted scrim, Gib-Board and some
timber. Flooring is a mix of Carpet with some vinyl in wet areas. The building was
constructed in 1940 and has a floor area of approximately 325m2.

The lay-out of the building is indicated on the following page.

                                                                                Page 3 of 9
Fig 2: Jack Allen House Configuration (Not to Scale)

2.0. DETAILS OF TENDER

The building is surplus to Council requirements and as such is being offered for sale via
Tender.

1)   The building will be sold to the highest bidder arising from a closed tender process,
     subject to meeting the requirements identified in these Details of Tender. Tenderers
     are to supply their respective bids by completing, signing and returning the annexed
     Building Removal Contract.

2)   Tender prices lodged will be “plus GST (if any)”.

3)   Tender bids must be received by Council no later than 3.00pm Friday, 26 January
     2018.

4)   The successful tenderer must ensure the building is removed, including all
     foundations, and the site left in a clean and tidy condition by Friday, 23 March 2018

5)   Should the successful tenderer fail to leave the site in a clean and tidy condition HDC
     may choose to undertake any necessary works to remediate the issues and charge the
     costs back to the successful tenderer.

6)   As part of the tender process the tenderer will be required to provide a project plan
     indicating the removal timeframe, a method statement relating to the removal of the
     house, and a traffic management plan acceptable to Council’s roading section.

                                                                                Page 4 of 9
7)    The tenderer must provide the name of their nominated house removal
      company/individual together with experience /references.

8)    Tenderers unable to commit to the removal date being on or before the close of
      business on 23 March 2018 will not be considered further.

9)    Any consents required for removal will be the responsibility of the successful tenderer
      including resource, building, and roading consents.

10)   The tender is otherwise subject to the terms and conditions contained within the
      annexed Building Removal Contract. Where any inconsistency arises between this
      Request for Tender and the Building Removal Contract, the conditions of the Building
      Removal Contract shall prevail.

3.0. SUBMISSION OF TENDER

1)    Council intends to follow a single stage tender process whereby tenderers will provide
      a tender which indicates their best price to purchase the building.

2)    Should prospective tenderers wish to view the site they should make arrangements
      with Zane Bull, Parks and Property Project Lead at Horowhenua District Council who
      may be contacted on (06) 366 0999. Requests to view the site must be made on or
      before 3.00 pm Friday, 12 January 2018.

4.0. GENERAL TERMS AND CONDITIONS

4.1. LODGEMENT OF TENDER

1)    By lodging a tender, tenderers acknowledge that they accept and are bound by all
      terms and conditions set out in this Request for Tender.

2)    Council may, at its absolute discretion, reject a tender which does not comply with this
      Request for Tender and the terms and conditions set out in the General Terms and
      Conditions.

3)    Tenderers must deliver their tenders no later than 3.00 pm Friday, 26 January 2018
      (“Closing Date”).

4)    Tenderers must deliver, by hand, courier, or e-mail their completed tender by printing
      their full name (or company name), their proposed purchase price and signing the
      annexed Building Removal Contract. Relevant parts for completion have been
      highlighted. In addition, tenderers must provide:

      a)   a project plan;

      b)   the name of the house removal company or individual to be engaged to
           undertake the removal together with experience/references; and

      c)   a copy of the tenderer’s/contractors public liability insurance.

5)    Tenders should be enclosed in a separate envelope and marked as follow:

                      [Tenderer’s Name]
                      Strictly Private and Confidential
                      Tender for Jack Allen House

                                                                                  Page 5 of 9
6)   The tender must be couriered to Council or delivered to the tender box at the following
     address:

                      Horowhenua District Council
                      Attn: Property and Parks Project Lead
                      126-148 Oxford Street
                      LEVIN 5510

     Or, tenders can be posted to Council at:

                      Horowhenua District Council
                      Attn: Property and Parks Project Lead
                      Private Bag 4002
                      LEVIN 5540

7)   Alternatively tenders can be e-mailed to zaneb@horowhenua.govt.nz

8)   By completing and signing the Building Removal Contract tenderers are making a
     formal offer to Horowhenua District Council. That offer shall not be deemed to be
     accepted unless and until the document has been signed by an authorised officer of
     Council and returned to the tenderer.

4.2. ENQUIRIES

1)   Any enquiries that potential tenderers may wish to make to clarify their interpretation of
     this Request for Tender or for any other purpose should be submitted in writing
     (including by email), prior to 3.00pm Friday, 12 January 2018, to the Contact Officer,
     Zane Bull at ZaneB@horowhenua.govt.nz.

2)   Enquiries lodged after 3.00 pm Friday, 12 January 2018 will not be responded to.

3)   Telephone and facsimile enquiries will not be accepted (with the exception of requests
     to view the site referred to previously).

4)   Where an enquiry may be of material significance to the tender process the response
     to the query may be shared with other potential tenderers except where:

     a)    The enquirer nominates in the enquiry that the enquiry relates to proprietary
           aspects of its Response; or

     b)    Council is of the opinion that the enquiry and its response are not material to the
           integrity of the process.

5)   In the event that an enquirer nominates that an enquiry relates to proprietary aspects
     of its proposal, if Council is of the opinion that the enquiry is not proprietary in nature,
     Council will advise the enquirer, who will be given the option to withdraw the enquiry. If
     the enquirer then reaffirms its request for a response to the enquiry, the enquiry and
     the corporation’s response may be provided to all potential tenderers.

6)   Interest parties should notify their interest by e-mailing Zane Bull at
     ZaneB@horowhenua.govt.nz so that addenda and responses to enquiries may be
     forwarded to them. Parties who have not provided notification of their interest will not
     receive addenda and responses to enquiries.

                                                                                    Page 6 of 9
4.3. ADDENDA

1)     All amendments to this Request for Proposal will be issued in the form of Addenda,
       which shall be serially numbered. No amendment of the Request for Proposal may be
       relied upon by a tenderer unless given in the form of an Addendum. Each Addendum
       will become part of this Request for Proposal.

4.4. SUPPORTING MATERIAL

1)     A tenderer may be called upon at any time to provide additional information in writing
       or a presentation in support of their response. Any such information must be provided
       promptly and within any time periods specified by Council, in order to be taken into
       consideration.

2)     Council reserves the right in its absolute discretion to enter into discussion, or written
       communications, with any tenderer to seek clarifications, verify the accuracy of
       statements made and obtain additional information to enable Council to evaluate a
       response without undertaking similar discussion or written communications with any
       other Proponent.

3)     Council may contact any referees and reference projects that a tenderer provides in its
       response. Council may request those referees and those involved in the referenced
       projects to provide any information about the tenderer, or agents of the tenderer, that
       Council considers relevant to the evaluation of the response. The tenderer provides its
       irrevocable consent to Council to make such contact and requests.

4.5.   NO CANVASSING

1)     Proponents must not, without the Council’s written consent contact, with a view to
       seeking information in respect of any part of the process or development or attempting
       to support or enhance their prospect of being selected as the preferred tenderer.

       a)    any members of Council (including Councillors or members of the Foxton
             Community Board) or its current or former employees, contractors, consultants
             or anyone who has or has had in the past a direct working relationship with
             Council (with the exception of the Contact Officer);

       b)    Politicians or their respective staff;

2)     Council may, in its sole discretion, exclude a proponent who contravenes this
       provision.

4.6. CONFLICT OF INTEREST

1)     By lodging a response, tenderers declare that:

       a)    their participation in this process creates no actual or potential conflicts of
             interest;

       b)    if successful, their involvement in the process is not likely to give rise to any
             actual or potential conflict of interest.

2)     Tenderers are required to inform Council of any actual or potential conflicts that may
       arise after lodgment of their response.

                                                                                     Page 7 of 9
4.7. COSTS TO BE BORNE BY PROPONENTS

1)     Council will not be responsible for, or pay or reimburse, any costs, expense or loss
       which may be incurred by any proponent, including (without limitation):

       a)   in acting upon this Request for Tender, in the preparation of its response,
            attending any meetings, providing any further information, or otherwise in
            connection with its participation in the process;

       b)   as a result of any modification or termination of the process;

       c)   as a result of any loss of opportunity.

4.8. RELIANCE ON INFORMATION

1)     By submitting a response, the tenderer:

       a)   warrants to Council that the information is true, accurate and complete as at the
            date on which it is lodged, and may be relied upon by Council in its selection of a
            preferred tenderer;

       b)   acknowledges that Council will rely on the above warranty and undertaking when
            evaluating the tender.

4.9.   CHANGES TO PARTICIPANTS AND CIRCUMSTANCES

1)     Proponents must inform Council of any material change to any of the information
       contained in their response and of any material change of circumstances that may
       affect the truth, completeness or accuracy of any information provided in, or in
       connection with, their response.

4.10. CONFIDENTIALITY

1)     Personal information provided by tenderers may, in the course and solely for the
       purposes of evaluation, be disclosed within Council, its advisors, the project team and
       partner agencies.

2)     Council reserves the right to publish the names of tenderers.

3)     Proponents must not make any news releases or responses to media enquiries and
       questions pertaining to the process or the project without Council’s written approval.

4.11. RELEASE OF INFORMATION

1)     Proponents acknowledge that Council is bound by the Official Information Act 1982
       and that Council may be required to disclose their response to a third party under that
       Act.

2)     Council may also be required to disclose their response as part of a Local Government
       Official Information and Meetings Act 1987 (LGOIMA) request, or a request under the
       Privacy Act 1993.

3)     In determining whether a response (or part of a response) should be disclosed,
       Council shall have due regard to the possible commercial sensitivity of the information
       requested.

                                                                                   Page 8 of 9
4.12. NO LEGAL RELATIONSHIP

1)   This Request for Tender is not an offer. Council is not legally bound in any way to
     Proponents and is not obliged to proceed any further with the process.

2)   To the extent permitted by law, Proponents will have no claim against Council arising
     out of the request for tender process, the exercise, or failure to exercise by Council of
     any rights under the Request, including as a result of delays to the request for tender
     process, nor in relation to any matters arising out of or in connection with the Request.

4.13. AMENDMENT AND TERMINATION OF THE                    PROCESS

1)   Without limiting its other rights, Council reserves the right in its absolute discretion, to
     cancel, amend, vary, supplement or replace this Request for Tender by notice in
     writing to all Proponents.

2)   Council may also in its absolute discretion:

     a)    modify or terminate the request for tender process at any time; and/or terminate
           further participation in the request for tender process by any party; and/or

     b)    select none of the tenderers as preferred tenderers; and/or

     c)    proceed with the tender on a basis, or terms different from those described in
           this Request.

4.14. NO APPEAL

1)   Proponents will not have a right to appeal against any decisions arising from this
     Request.

4.15. DISCLAIMER

1)   Council makes no warranty or representation, in relation to the accuracy of the
     information in this Request for Tender or any other document or communication
     (whether written or verbal) provided by Council, or any other person on behalf of
     Council.

2)   Tenderers should prepare their responses based on their own investigations and
     determinations and should not rely on the information contained in this Request for
     Tender or any other document or communication provided by or on behalf of Council.

4.16. GOVERNING LAW AND JURISDICTION

1)   This Request for Tender will be construed according to, and governed by, New
     Zealand law and the Proponent agrees to submit to the exclusive jurisdiction of New
     Zealand courts in any dispute concerning this Request for Tender and any response.

                                                                                    Page 9 of 9
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