JEEP PORTSEA POLO Hospitality & Ticketing - SATURDAY 9 JANUARY 2016
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JEEP PORTSEA
POLO
SATURDAY 9 JANUARY 2016
Hospitality & Ticketing
JEEP PORTSEA POLO JEEP PORTSEA POLO
A DAY OF GLAMOUR,
FOOD, FASHION, MUSIC
& ENTERTAINMENT.
2 3
JEEP PORTSEA POLO JEEP PORTSEA POLO
ASPIRATIONAL,THRILLING,
EXCITING & UNIQUE.
THE EVENT
Jeep Portsea Polo combines everything Melbourne has
to offer – fashion, food, wine, social scene, love of sport,
and uniquely, the excitement of polo.
Date
Held in picturesque Portsea it has become an event not to be missed. Think Birdcage at Saturday, 9 January 2016
the beach - glamorous & stylish but at the same time relaxed & laid-back, it is summer’s
version of the Spring Racing Carnival. Venue Details
Portsea Polo Ground,
The event includes three thrilling polo matches with some of the world’s best players, Point Nepean National Park,
live band, DJ’s, celebrities, vox pops, fashion parade, big screen, champagne dash, divot Point Nepean Road, Portsea.
stomping and much, much more... MEL 156 C2.
Each year over 6000 people enjoy the event in a variety of stylish corporate marquees, Schedule
young member marquees, carpark style marquees and relaxed general viewing areas by
11am: Gates open
the sea. Entertain your clients, reward your staff or gather a group of friends & colleagues
together... there are hospitality and ticket options to suit everyone. 11.15am to 5.45pm:
Matches & Entertainment
Jeep Portsea Polo sells out every year so don’t miss out on this summer’s most 6pm: Event concludes
glamorous party – see following pages for marquee and ticketing details.
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JEEP PORTSEA POLO JEEP PORTSEA POLO
Hospitality & Ticketing Overview
Corporate & Private Marquees Syndicated/Shared Marquees Fieldside Carpark
$135/pp+gst (10-30 tickets)
Jeep Portsea Polo is the perfect place to host a corporate Come along, bring a friend or get a group together! There
function or entertain. There are 2 private marquee options are two fun syndicated/shared marquees to choose from Your own reserved picnic site / fieldside carpark located
to choose from with all marquees located in prime viewing with both marquees offering prime viewing of the polo immediately beside the polo ground is perfect for
positions immediately beside the polo ground. whilst enjoying the best of entertainment, food & drink. entertaining family & friends.
HOSPITALITY
Picnic from your car boot and relax under market
1. SUPERSITE MARQUEE 1. PORTSEA POLO MARQUEE umbrellas whilst checking out all that is Portsea Polo. Your
$155/pp+gst (80+ tickets) $305/pp (Min 1 ticket) fieldside carpark includes room for your car and a garden
$170/pp+gst (50-79 tickets) area with two large market umbrellas for protection from
& TICKETING
The place to be seen at Jeep Portsea Polo is the Portsea the sun and includes the option to
Your own superbly appointed hospitality marquee located Polo Marquee. This chic and vibrant marquee includes self-cater.
on the corporate /sponsor side of the ground in absolute all-day gourmet food & beverages, music and player
prime viewing position immediately beside the polo appearances and is located in prime viewing position
ground. Entertain your guests in style and mingle with immediately beside the polo ground.
Jeep Portsea Polo features top Australian and International polo players vying players & celebrities whilst enjoying all the
2. POLO LOUNGE
General Admission
polo action.
for silverware in a setting that is irreplaceable; stunning Portsea. Add to this - $135/pp (Min 1 ticket) Adults $85/pp
2. MEMBER MARQUEE Children under 16* $50/pp
beautiful people, chic marquees, delicious food and wine, a hot January day and $115/pp+gst (30-80 tickets) The Polo Lounge Marquee is fully furnished & full of fun and
you have a buzz like nowhere else. Jeep Portsea Polo attracts over 6,000 people $POA (80+ tickets) is located in a great viewing position immediately beside The General Admission area is a great place to get together
with friends and enjoy the polo. Bring a deck chair or picnic
the polo ground. It includes a DJ, player appearances and
who enjoy the event in a variety of corporate marquees, young member marquees, Your own alfresco style marquee includes the option to a great range of food & drinks available for purchase from rug and relax amongst the teatree whilst enjoying all the
excitement of the Jeep Portsea Polo.
car park style marquees and relaxed general viewing areas by the sea. self-cater and is located on the members side of the ground the cash bar. The Polo Lounge is the perfect place for you
and your friends to get together and experience all the
in prime viewing position immediately beside the polo
*Please note the Jeep Portsea Polo is an over 18 event. Children must be
ground. Host your clients & work colleagues or get together excitement of Portsea Polo. accompanied by an adult at all times and no child entertainment is provided.
with a group of friends and share the cost. You do not have
to be a member to purchase a Member Marquee.
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JEEP PORTSEA POLO JEEP PORTSEA POLO
Hospitality & Ticketing Hospitality & Ticketing
CORPORATE & PRIVATE MARQUEES CORPORATE & PRIVATE MARQUEES
SUPERSITE MEMBER
MARQUEE MARQUEE
$155/pp+gst (80+ tickets) $115/pp+gst (30-80 tickets)
$170/pp+gst (50-79 tickets) $POA (80+ tickets)
Your own exclusive hospitality marquee located on the corporate/sponsor side of the Your own alfresco style marquee includes the option to self-cater (conditions apply) and
ground in the absolute prime viewing position immediately beside the polo ground. is located on the members side of the ground in prime viewing position immediately
Entertain your guests in style and mingle with players & celebrities whilst enjoying all the beside the polo ground. Host your clients and work colleagues or get together with a
polo action. group of friends and share the cost.
Package includes: You do not have to be a member to purchase a Member marquee.
• Entry ticket for each guest
Package includes:
• Large hospitality site (6m x 16m) including 6m x 6m summit marquee, outdoor
garden area, slatted jarrah fencing, 4 large market umbrellas • Entry ticket for each guest
• Marquee and garden area increase in size as number of guests increases • Hospitality site (3m x 14m) including 3m x 6m alfresco marquee,
• Company idenitification sign (no side walls), outdoor garden area, slatted jarrah fencing,
• Security person for your marquee entrance 2 large market umbrellas
• 2 host passes; 4 carpark passes • Marquee and garden area increase in size as number of guests increases
• Complimentary event programs • 1 host pass; 2 carpark passes
• Power to site if required (additional charges may apply) • Member Marquees are non-powered sites
• Catering and furniture additional • Self catering is permitted (conditions apply) or contact event caterers Damm Fine
• All inclusive catering packages from $135pp - contact event caterers Food or Fred and Ginger (details page 17)
Damm Fine Food or Fred and Ginger (details page 17) • Furniture is BYO or contact Harry The Hirer (details page 17)
• Marquee furniture additional - contact Harry The Hirer (details page 17)
To purchase a Corporate or Private Marquee,
please complete the Hospitality Booking Form on page 21.
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JEEP PORTSEA POLO JEEP PORTSEA POLO
Hospitality & Ticketing Hospitality & Ticketing
SYNDICATED/SHARED MARQUEES SYNDICATED/SHARED MARQUEES
PORTSEA POLO POLO LOUNGE
MARQUEE MARQUEE
$305/pp (Min 1 ticket) $135/pp (Min 1 ticket)
The place to be seen at Jeep Portsea Polo is the Portsea Polo Marquee. Guests will The Polo Lounge Marquee is the perfect way to enjoy Jeep Portsea Polo with friends. The
enjoy all the action in this chic and vibrant marquee, located in prime viewing position. Polo Lounge is fully furnished & full of fun with its own DJ, and is located in a great viewing
The marquee includes all-day gourmet catering, premium beverages, music, player position immediately beside the Polo Ground. Marquee includes outdoor garden area,
appearances and a large outdoor garden area. music, player appearances and a great range of food & drinks available from cash bar.
This marquee will sell out, so book early to avoid disappointment. The Polo Lounge is the perfect place for you and your friends to get together and
experience all the excitement of Portsea Polo.
Purchase tickets online at www.portseapolo.com.au.
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JEEP PORTSEA POLO JEEP PORTSEA POLO
Hospitality & Ticketing Hospitality & Ticketing
FIELDSIDE CARPARK & GENERAL ADMISSION FIELDSIDE CARPARK & GENERAL ADMISSION
FIELDSIDE GENERAL
CARPARK ADMISSION
$135/pp+gst (10-30 tickets) Adults $85/pp
Children (U16) $50/pp*
Your own reserved picnic site / fieldside carpark located immediately beside the polo The General Admission area is located in an excellent viewing position immediately
ground is perfect for entertaining family & friends. Picnic from your car boot and relax beside the Polo Ground and is well shaded by teatrees. Bring a chair or picnic rug and
under market umbrellas whilst checking out all that is Portsea Polo. Your fieldside enjoy all the polo action whilst feasting on the fine food and wine available for purchase
carpark includes room for your car and a garden area with two large market umbrellas from the cash bar. A maximum of 500 tickets are available for sale and will be allocated
for protection from the sun and includes the option to self-cater. strictly in order of receipt of payment.
Package includes: *Please note the Jeep Portsea Polo is an over 18 event. Children must be accompanied
by an adult at all times and no child entertainment is provided.
• Entry ticket for each guest
• Hospitality site (3mx14m) including garden area and room for your car
• 2 large white market umbrellas
• 1 carpark pass (allows you to park your car on your site)
• Catering – self cater or contact event caterers Damm Fine Food or Fred and Ginger
(details page 17)
• Self catering conditions - fire & insurance regulations do not permit you to cook
onsite; sites are non-powered
• Furniture – BYO or contact Harry The Hirer (details page 17)
To purchase a Fieldside Carpark, Purchase General Admission tickets online at
please complete the Hospitality Booking Form on page 21. www.portseapolo.com.au.
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JEEP PORTSEA POLO JEEP PORTSEA POLO
THE MUST-ATTEND
EVENT ON THE SUMMER
SOCIAL CALENDAR.
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JEEP PORTSEA POLO JEEP PORTSEA POLO
Venue Getting There Catering
Portsea Polo Ground, You can arrive at Jeep Portsea Polo via car, bus, Damm Fine Food and Fred & Ginger Catering are
Point Nepean National Park, boat or helicopter. Jeep Portsea Polo’s preferred event caterers.
Point Nepean Road, Please contact either:
Portsea. MEL 156 C2. CAR
Onsite carparking for 600 cars is available at the venue. DAMM FINE FOOD
Olivia Chiodo on (03) 9281 1400
Schedule BUS polo@dammfinefood.com.au
The event operates the following bus services throughout
11am: Gates open
the day: FRED & GINGER CATERING
11.15am - 5.45pm: Matches & Entertainment • Return bus services from Melbourne CBD to event. Emma Musgrove on (03) 9329 7765
6pm: Event concludes • Return shuttle bus from Portsea and Sorrento emma@fredandgingercatering.com.au
(see www.portseapolo.com.au for
EVENT
pick-up locations). PUBLIC CATERING
• Free shuttle bus service from Point Nepean Jeep Portsea Polo is a licensed event with food, alcohol,
What To Bring National Park entrance to the event. soft drinks and water available for purchase. You can
bring your own snacks and water in sealed plastic bottles.
INFORMATION
Please ensure you bring your ticket & wristband, photo ID,
BOAT Any contraband will be confiscated and donated to
sun protection and money for food/drink.
Anchor your boat at north end of Polo Ground and come charity. Water taps will be provided free of charge.
ashore via Parks Victoria beach access steps; event staff
General Admission ticket holders may also bring along
will assist you ashore if required.
snack food, water/soft drink in sealed plastic bottles, as
Summer casual with clean looks and smart detailing is the order of the day. well as fold out chairs or picnic rugs for use in the general
HELICOPTER Furniture
viewing area only.
Helipad is located 150m from Polo Ground;
Our stylists suggest: helicopter shuttle will transport you to entry gate.
Harry The Hirer is Jeep Portsea Polo’s exclusive event
hirer. Please contact:
“For the ladies flowing dresses and wedges or sandals are the norm What Not to Bring More details at www.portseapolo.com.au
Craig Garrow on 03 9429 8688
craig.garrow@harrythehirer.com.au
(heels best left at home)... a summer hat or accessory can be an excellent way The following items cannot be brought into the event –
to finish off an outfit. For the gents a tailored shirt matched with dress shorts alcohol or illicit substances, tents, tables, eskies, umbrellas,
or chinos together with loafers or boat shoes achieves a polished yet casual
glassware, cutlery, sharp knives, unsealed plastic bottles, Greenery
professional cameras (small cameras are permitted) or
anything that could be used as a weapon. All bags will be Botanical Events is Jeep Portsea Polo’s exclusive greenery
look for the day. Sunglasses are also a must-have accessory in sunny Portsea.” searched on entry by security staff and any contraband will supplier. Please contact:
be confiscated and donated to charity. Kena Roach on 0450 601 751
kena@botanicalevents.com.au
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JEEP PORTSEA POLO JEEP PORTSEA POLO
Our Audience
One of the great benefits to our sponsors is the audience we connect with and the media coverage Jeep Portsea
Polo generates (particularly social media) – it has quickly become an attractive & exclusive summer alternative to the
MORE INFORMATION
Spring Racing Carnival. Our key audience characteristics include:
For more information re promoting your brand to this key
• 25 - 45 year olds
demographic and to learn more about the commercial
• AB Demographic with high disposable income
benefits associated with the sport of polo please contact:
• Aspirational, brand conscious, quality sensitive consumers
Portsea Polo Office
CATEGORY SPONSORSHIPS THE OPPORTUNITY (c/o TLA-ESP)
Some premium brands associated with the event via • Category Exclusivity Level 4/543-549 Bridge Road,
sponsorship and hospitality include: • Promotional Opportunities Richmond, VIC 3121.
• Jeep • Signage Tel: (03) 9421 3000
• Peroni • Hospitality - pre and during event Email: polo@elitesports.com.au
• Tempus Two Wines • Print Media Advertising/logo placement Website: www.portseapolo.com.au
SPONSORSHIP
• Royal Salute • Event Program Advertising
• Network Ten • Digital Advertising
• Domain • Sponsor representation during presentations
• Shots by Genovese • Brand references and key messages during
• Zebra Capital commentary
Jeep Portsea Polo invites your company to position its brand as an
integral part of the Portsea Polo experience via a Category Partnership.
Jeep Portsea Polo is unquestionably the most recognisable polo event
in Australia and attracts an audience highly sought after by various
brands. Jeep Portsea Polo combines the best Melbourne has to offer
– fashion,food, wine, social scene, sun, love of sport and uniquely, the
excitement of polo attracting a crowd of 6,000.
18 19JEEP PORTSEA POLO JEEP PORTSEA POLO
Hospitality Booking Form
E-mail, fax or post completed form to:
Name: Company Name: Portsea Polo Office
Address: (c/o TLA-ESP)
Level 4/543-549 Bridge Road,
Postcode: Richmond, VIC 3121.
Phone (Work): (Mobile): Tel: (03) 9421 3000
Fax: (03) 9421 3300
Email: Email: polo@elitesports.com.au
Marquees Quantity Cost (inc gst) Amount Payment Details
Supersite Marquee (80+ tickets) $ 170.50 /pp $ Visa
Supersite Marquee (50 - 79 tickets) $ 187.00 /pp $ Mastercard
Amex
Member Marquee (30 - 80 tickets) $ 126.50 /pp $
Cheque (payable to TLA-ESP)
Fieldside Carpark (10 - 30 tickets) $ 148.50 /pp $ Direct Deposit
TLA-ESP Polo Ticketing
Subtotal $ BSB: 083-166
Account: 24-814-9044
Credit card charge (Visa/Mastercard %2 , Amex 4%) $
Total $ If making payment using your credit card
(Visa, Mastercard or Amex) please complete
INFORMATION
the section below.
Credit Card Number:
Confirmation
All marquee bookings are subject to availability and the terms and conditions below. A deposit is required at time of booking ($1000 Supersite
Marquee, $500 Member Marquee / Fieldside Carpark) and full payment must be received by 30 November 2015. All bookings will only be confirmed
& BOOKINGS
Expiry Date:
upon receipt of final payment. Deposit is non-refundable and no refunds of marquee or ticket purchases will be issued at any stage and tentative
bookings will not be accepted. This document will be a tax invoice for GST purposes when payment is made - please retain a copy for tax
purposes. All prices are inclusive of GST. ABN: 36 603 385 575.
Cardholder Name:
I confirm that I have read the terms and conditions below and will abide by them.
Information & Enquiries Marquee & Ticket Bookings Cardholder Signature:
Signature: Date:
Portsea Polo Office Use the booking form overleaf for:
(c/o TLA-ESP) • Supersite Marquees
Level 4/543-549 Bridge Road, • Member Marquees
Richmond, VIC 3121. • Fieldside Carparks Terms & Conditions
Tel: (03) 9421 3000 These Terms and Conditions (“T’s and C’s”) govern all tickets purchased to the 2016 Jeep Portsea Polo Event (“The Event”) including marquee package tickets. The T’s and C’s will be printed in an abbreviated form on the tickets and in the case of any conflict between these “T’s and C’s and the abbreviated form, these T’s and C’s
will prevail. The promoter of the Event is Portsea Polo Pty Ltd ACN 131893475 (“The Promoter”) and the official ticketing agent is TLA-ESP Pty Ltd (collectively “The Sellers”). 1. The sale of any ticket is final and non-refundable except as outlined in condition 6 of these T’s and C’s. The Sellers reserve the right to not replace or accept
Email: polo@elitesports.com.au Book online (www.portseapolo.com.au) for: any ticket that is lost, stolen, forgotten, damaged, defaced or tampered with. 2. WARNING – Polo is a dangerous sport and accidents can happen. There is a risk of an accident causing injury, death or property damage or economic loss. 3. The Ticket Holder assumes all risk associated with or incidental to attendance at the Event
(which also includes assuming the risk of participation in any event activities such as sponsor activations) and provides the following release to The Sellers and all other people involved in the conduct, promotion and organization of the Event including sponsors, competitors, staff and the venue operators (“The Released Parties”)
Website: www.portseapolo.com.au • Portsea Polo Marquee (all Released Parties to include where relevant all directors, officers, employees, agents, contractors and affiliated companies and their respective personnel) To the extent permitted by law, I waive all rights, claims, action which I have nor or in the future and release the Released Parties from any personal injury, death (including
wrongful death), property damage or loss of any nature whatsoever sustained by me as a result of my attendance at the Event with the exception of any gross negligence of the Released Parties and I will indemnify and keep Indemnified the Released Parties in respect of any legal liability they may have (whether under tort, statute,
• Polo Lounge Marquee contract, negligence, equity or otherwise) to any third party which arises from or out of my attendance at the Event or my involvement or participation in any event activities). 4. The Promoter reserves the right to change the format and content of the Event and the Sellers will not be liable to any Ticket Holder for any loss or damage
(including indirect or consequential damage) suffered as a result or arising from or in any way connected to cancellation, postponement or change to the Event. 5. Subject to condition 6 below, payments made to the Sellers for tickets will not be refunded under any circumstances. For example refunds will not be issued for the
non-appearance of a player, a variation or cancellation of part of the program or activities, adverse weather or any circumstance beyond the reasonable control of the Sellers. 6. The Promoter will refund payments made by Ticket Holders for Tickets only if the entire Event is cancelled and cannot be rescheduled or replaced with an
• General Admission alternative offering. 7.Nothing in these T’S&C’s affects Ticket Holders rights under the Schedule 2 to the Competition Act, 2010 (Cth) or similar legislation regarding consumer guarantees, implied conditions and warranties to the extent that such consumer guarantees, implied conditions or warranties cannot be excluded by law. 8.
Marquee Facilities and tickets to the Event must not, without the prior written consent of the Sellers, be offered for resale, resold or packaged or used for advertising, promotion or other commercial purposes or to enhance the demand for other goods or services. 9. Corporate signage permitted to be located outside a non-sponsor
marquee is restricted to the front fence identification sign supplied in the package by the promoter. 10. The Event is a licensed event and therefore most suitable for people over 18 years of age. Valid photo ID is required. Anyone under the age of 18 must be accompanied by a parent/guardian at all times. Childrens’ tickets can
only be bought with an adult (parent or guardian) ticket. Legal guardianship requires the adult guardian to be the bearer of a letter from the parent designating guardianship for the duration of the Event. Children’s tickets are sold on the age of the child at the time of the Event and not at the time of purchase and the Ticket Holder
acknowledges that children may not be able to enter some areas of the Event due to safety or responsible service of alcohol reasons as determined by The Promoter in its absolute discretion. 11. The promoter retains the right to refuse entry or access to the venue and eject patrons at any time. 12. Underage drinkers, excessive
drinkers, illegal drug users or patrons displaying antisocial behavior may be ejected or dealt with by event security and/or police. 13. Purchasers of marquee packages are required to use the promoter appointed official suppliers. Harry The Hirer is the Event’s exclusive on-site hiring company and no other hiring company will be
permitted on-site. Damm Fine Food and Fred & Ginger Catering are the preferred Event caterers and no other unauthorised caterer will be permitted on-site. Guardia Australia is the Event’s exclusive on-site security company and no other security company will be permitted on-site. 14. The following items cannot be brought into
the Event without prior written consent from the promoter – eskys, cutlery, sharp knives, glassware, alcoholic beverages, tents, tables or market/cafe umbrellas. The following items can be bought into the Event for use in the public viewing area only – snack food, drinking water and soft drink in sealed plastic bottles, fold out chairs
and picnic rugs. Ticket holders and their property may be inspected for prohibited items on entry or during the event. Tickets holders found with prohibited items may be refused entry, ejected or have those items confiscated. Confiscated items will be donated to charity and will not be returned, replaced or reimbursed. 15. The
Event site is an area of TOTAL FIRE BAN. Patron’s detected using flame including bbq’s, fires or gas bottles may be fined by the Fire Authorities and will be ejected from the Event. 16. Ticket holders attending the Event acknowledge that their name, image and likeness is likely to be photographed or recorded in a number of media
not limited to video, audio and still recording (“Images”) and and agrees that perpetual use may be made, free of charge of Images and waives on an irrevocable basis all rights to object to such recording, printing and broadcasting of Images in any media and grants a royalty free licence to The Sellers to use the Ticket holder’s
image and likeness in relation to any marketing and advertising materials, in any live or recorded television or other media or in any form of reproduction associated in whole or part of the Event. 17. Ticket holder consents to the collection, storage and processing of their personal information in accordance with the Portsea Polo
20 privacy policy (www.portseapolo.com.au) and such information will be used for the administration of event, and the promotion of the event and until such a time as the Ticket Holder otherwise notifies the sellers, each Ticket Holder consent to receiving future promotional and marketing material from the Sellers. 18. Dogs and
other pets are not permitted in Point Nepean National Park or the polo event precinct. 21JEEP PORTSEA POLO
Portsea Polo Office (c/o TLA-ESP)
Level 4/ 543 - 549 Bridge Road, Richmond, VIC 3121.
Tel: (03) 9421 3000 Email: polo@elitesports.com.au
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