Learning and Teaching Service Schedule (UG/PGT) 2018-19 v2

Learning and Teaching Service Schedule (UG/PGT) 2018-19 v2

The location of tasks in the columns indicate whether it should be completed by the relevant UG teams/PGT teams in hubs, or whether they are carried out by teams
supporting non standard courses/ colleagues in the Assessment and Quality Office (ADG).
Deadlines for Quality Assurance and Enhancement may require support from teams in hubs - LTS colleagues should always check other columns.
Professional Courses (non standard deadlines) relate to courses in FMH Schools (UG or PGT) and may also include non standard deadlines in EDU/PHA/SWK/PSY
Not all the Exam Board information for Nursing (HSC) courses have been included as these are too numerous to include!
Other Major Deadlines relate to tasks being carried out by colleagues in the Finance, Planning and Governance/Schools/ARM/other non LTS staff, which may have an impact on LTS deadlines.


July 2018                                                                                                                         Vacation
22 Sun           UG                                    PGT                                   Professional Courses (non            Assessments and Quality Office (AQO)            Other Major Deadlines (non LTS)
                                                                                             standard deadlines)                  Assessment Delivery Group (ADG)
                                                                                                                                  LTS Timetabling / Web updates

23 Mon           Hub teams to organise return to                                                                                  LTS Web Administrator to make New               Student automation turned of as off 16th July
                 study letters and send out by no                                                                                 Student Website live                            2018 (FPG)
                 later than 30 July
24 Tues
25 Weds
26 Thurs
27 Fri           17.00hrs - Deadline for finalised     17.00hrs - Deadline for finalised                                          AQO to publish Undergraduate and
                 information for the New Student       information for the New Student                                            Postgraduate Reassessment Examination
                 Website (especially all               Website (especially all                                                    Timetable 2017/18
                 compulsory materials Induction        compulsory materials Induction
                 Programmes, HoS, Prep                 Programmes, HoS, Prep
                 Materials) to be ready for the        Materials) to be ready for the
                 Web Administrator to upload           Web Administrator to upload
                 from all relevant LTS                 from all relevant LTS
                 Administrators                        Administrators

28 Sat
July/August 2018                                                                                                                  Vacation
29 Sun         UG                                      PGT                                   Professional Courses (non            Assessments and Quality Office (AQO)            Other Major Deadlines (non LTS)
                                                                                             standard deadlines)                  Assessment Delivery Group (ADG)
                                                                                                                                  LTS Timetabling / Web updates


30 Mon           Earliest date for teaching          Earliest date for teaching                                                   ADG to remind Hub teams to set and              Deadline for PGT international applicants to have
                 timetables for 2018-19 to be        timetables for 2018-19 to be                                                 display reassessment due dates on               paid a deposit.
                 available to LTS staff for checking available to LTS staff for checking                                          eVision.
                                                                                                                                                                          Deadline for all applicants who are eligible for
                 Hub teams to organise return to                                                                                  ADG to remind Hub teams when global     UEA accommodation to return their preference
                 study letters and send out today                                                                                 update of reassessment due dates occure forms.
                 prior to semester 1 starting on                                                                                  and what they need to do
                 24.9.18
31 Tues                                                                                                                                                                           Module Titles and descriptions rollover (FPG)
                                                                                                                                                                                  Online Registration turned off at 17.00 (FPG)

1 Weds                                                                                                                                                                            Rollover of student records in SITS (FPG)
2 Thurs                                                                            Deadline for UG external examiners to       Rollover of student records in SITS (FPG)
                                                                                   submit their reports to AQO
3 Fri                                                                                                                          Rollover of student records in SITS (FPG)
4 Sat
August 2018                                                                        Vacation
5 Sun         UG                                 PGT   Professional Courses (non   Assessments and Quality Office (AQO)        Other Major Deadlines (non LTS)
                                                       standard deadlines)         Assessment Delivery Group (ADG)
                                                                                   LTS Timetabling / Web updates

6 Mon                                                                              ADG to check reasessment reports in         Student scheduling completed (continuing
                                                                                   Tableau to ensure they are fit for purpose. students)

                                                                                   ADG to communicate to LTS teams re any
                                                                                   issues with reports and who to report to Rollover of student records in SITS (FPG)


7 Tues                                                                                                                         OME webpages to be changed to PGT version
                                                                                                                               (FPG)
                                                                                                                               Rollover of student records in SITS (FPG)
8 Weds                                                                                                                         Student automation reinstated (FPG)
                                                                                                                               Online registration for continuing students opens

9 Thurs


10 Fri                                                                             EXAMS - Reassessment Exams/course
                                                                                   tests

                                                                                   First reminder from AQO re non receipt of
                                                                                   UG external examiners' reports (if
                                                                                   necessary)
11 Sat
August 2018                                                                        Vacation
12 Sun        UG                                 PGT   Professional Courses (non   Assessments and Quality Office (AQO)        Other Major Deadlines (non LTS)
                                                       standard deadlines)         Assessment Delivery Group (ADG)
                                                                                   LTS Timetabling / Web updates

13 Mon        Deadline for publishing teaching                                     EXAMS - Reassessment Exams/course
              timetables for 2018/19 to                                            tests
              continuing students

14 Tues                                                                            EXAMS - Reassessment Exams/course
                                                                                   tests
15 Weds                                                                            EXAMS - Reassessment Exams/course
                                                                                   tests
16 Thurs                                                                           EXAMS - Reassessment Exams/course           A level Results published. Clearing starts.
                                                                                   tests
17 Fri                                                                             EXAMS - Reassessment Exams/course
                                                                                   tests
18 Sat
August 2018                                                                        Vacation
19 Sun       UG                                 PGT                               Professional Courses (non   Assessments and Quality Office (AQO)      Other Major Deadlines (non LTS)
                                                                                  standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                              LTS Timetabling / Web updates

20 Mon       Deadline for submission of UG      Deadline for submission of UG                                 EXAMS - Reassessment Exams/course         Online registration opens for new students
             and PGT reassessment               and PGT reassessment                                          tests
21 Tues                                                                                                       EXAMS - Reassessment Examinations
                                                                                                              commence (include Course Tests)
22 Weds                                                                                                       EXAMS - Reassessment Examinations
                                                                                                              commence (include Course Tests)
23 Thurs                                                                                                      EXAMS - Reassessment Examinations
                                                                                                              commence (include Course Tests)
24 Fri                                                                                                        EXAMS - Reassessment Examinations         Student scheduling starts (new students).
                                                                                                              commence (include Course Tests)
25 Sat
August/September 2018                                                                                         Vacation
26 Sun       UG                                 PGT                               Professional Courses (non   Assessments and Quality Office (AQO)      Other Major Deadlines (non LTS)
                                                                                  standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                              LTS Timetabling / Web updates

27 Mon       Late Summer Bank Holiday.
28 Tues

29 Weds      16.00 deadline for entry of all    16.00 deadline for entry of all                               Second reminder from the AQO re non       ATR process is completed by ARM for the majority
             module reassessment marks on       module reassessment marks on                                  receipt of UG external examiners' reports of UG students starting in September 2018
             SITS                               SITS                                                          (if necessary)                            (except INTO students, those with pending results
                                                                                                                                                        or picked up through clearing).




30 Thurs     Paperwork preparation for
             reassessment boards.
31 Fri       16.00 deadline for confirmation
             of all module reassessment
             marks on SITS. Any changes to
             module marks (e.g. scaling) made
             after this deadline must be
             reported to the relevant Team
             Leader if their students will be
             affected.
1 Sat
September 2018                                                                                                Vacation
2 Sun         UG                                PGT                               Professional Courses (non   Assessments and Quality Office (AQO)      Other Major Deadlines (non LTS)
                                                                                  standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                              LTS Timetabling / Web updates

3 Mon        ECPs and Stage/Final               Dissertation submissions for                                  AQO to send out CT/Exams spreadsheet
             Reassessment examination           standard courses commence                                     for 2018-9 to LTSs for completion
             boards
4 Tues       ECPs and Stage/Final                Registration for MSc                                                                                          Online registration finance task opens
             Reassessment examination            Development Economics
             boards
5 Weds       ECPs and Stage/Final
             Reassessment examination
             boards
6 Thurs      AM only - ECP and Stage/Final       17:00 Results deadline for                                                                                    SRO office to run automation daily until start of
             Reassessment examination            reassessment finalists’ decisions                                                                             registration for UG students who have progressed
             boards                              to be entered on SITS and results                                                                             and for students who are required to withdraw
                                                 and signature sheets to reach                                                                                 from the University
             17.00 deadline for entry and        AQO
             confirmation of PIT codes
             following Stage Reassessment
             Boards

             17:00 Results deadline for
             reassessment finalists’ decisions
             to be entered on SITS and results
             and signature sheets to reach
7 Fri        AQO
             Deadline to contact academics                                                                       AQO 17:00 Deadline for pass lists for final
             for provisional progression                                                                         year reassessment students to be
             coursework assignment                                                                               published.
             question(s) and/or course test
             and/or exam question papers

8 Sat
September 2018                                                                                                   Vacation
9 Sun         UG                                 PGT                                 Professional Courses (non   Assessments and Quality Office (AQO)          Other Major Deadlines (non LTS)
                                                                                     standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                 LTS Timetabling / Web updates

10 Mon       Registration: BSc Midwifery and Registration : PGCE, Economics                                      AQO to send out exams data (for main
             BSc Midwifery (shortened)       Masters, MSc Health Economics                                       exam series) to LTS for checking.
                                             and Graduate Diploma in Legal
                                             Studies                                                             AQO to send out exams data to LSO for
                                                                                                                 exam question paper
11 Tues                                          Registration: MSc Impact                                        production.
                                                 Evaluation for International
                                                 Development
12 Weds                                          Registration: MA creative writing                               Third and final letter from AQO following
                                                 (crime fiction)                                                 up non-receipt of UG External Examiners’
                                                                                                                 reports (if necessary)

13 Thurs
14 Fri       9.00am - deadline for students to 9.00am - deadline for students to                                                                         HESA Initial submission deadline
             notify LTS if they wish to take   notify LTS if they wish to take
             compensation                      compensation

             12.00hrs deadline for LTS to        12.00hrs deadline for LTS to
             receive coursework assignment       receive coursework assignment
             question(s) from Schools            question(s) from Schools
15 Sat
September 2018                                                                                                    Vacation
16 Sun        UG                                 PGT                                  Professional Courses (non   Assessments and Quality Office (AQO)   Other Major Deadlines (non LTS)
                                                                                      standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                  LTS Timetabling / Web updates

17 Mon       Registration: MBBS Medicine
             and MBBS Medicine with a
             Foundation Year
18 Tues      Registration: UG Drama Courses PGT OME commences
             (W400, WQ43, WW84)

             Release provisional progression
             coursework tasks to students
19 Weds      Registration of International, EU   Registration of International, EU
             and Visiting students               and Visiting students
20 Thurs     Registration of International, EU   Registration of International, EU
             and Visiting students               and Visiting students
21 Fri                                           Registration – PGT Home
22 Sat       Registration - UG Home students

September/October 2018                           REGISTRATION WEEKEND                                             Week 1
23 Sun       UG                                  PGT                                  Professional Courses (non   Assessments and Quality Office (AQO)   Other Major Deadlines (non LTS)
                                                                                      standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                  LTS Timetabling / Web updates

24 Mon       Registration - any remaining        Registration - any remaining                                     ADG to remind teams re provisional     Annual room audit by RBO (exact week to be
             students not already registered     students not already registered to                               progression timeline                   confirmed)
             to be registered in Hubs (home      be registered in Hubs (home
             UG/PGT) and ARM                     UG/PGT) and ARM
             (EU/International students)         (EU/International students)

             Autumn Semester begins
25 Tues                                          LTS to chase up late enrollers for
                                                 2018-19 modules
26 Weds                                          LTS to chase up late enrollers for
                                                 2018-19 modules
27 Thurs                                         LTS to chase up late enrollers for
                                                 2018-19 modules
28 Fri                                            LTS to chase up late enrollers for                               AQO to provide module and course            Deadline for academic colleagues to provide
                                                  2018-19 modules                                                  tracker lists to LTSs for annual monitoring provisional progression exam papers to AQO
                                                                                                                   purposes.

                                                                                                                   AQO to provide ECP and Exam Board
                                                                                                                   tracker and ask LTSs to populate
29 Sat

October 2018                                                                                                       Week 2
30 Sun       UG                                   PGT                                  Professional Courses (non   Assessments and Quality Office (AQO)        Other Major Deadlines (non LTS)
                                                                                       standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                   LTS Timetabling / Web updates

1 Mon                                                                                                              AQO to issue reassessment fees billing to   Fees billing for UG and PGT students starts for
                                                                                                                   students.                                   Autumn Semester

                                                                                                                   AQO to provide data (for PGT exam series) Initial Teacher Training (ITT) return deadline
                                                                                                                   to Hubs for checking                      (18/19 PGCE

                                                                                                                   LTS ASO to ensure that
                                                                                                                   Plagiarism/Academic Appeals Database
                                                                                                                   for 17/18 academic year is up to date
2 Tues
3 Weds
4 Thurs        10.00am deadline for LTS to        Registration: PG Certificate in
               submit any concessions for UG      Employment Law
               course transfers/repeat in
               2018/19 academic year/late
               admissions to UG courses




5 Fri          16.00hrs deadline for LTS to                                                                        AQO to remind Hub teams of Board of         Rollover of 2018/19 module information to create
               inform students of the outcome                                                                      Examiner appointment process                2019/20 MAVs and MAPs for editing.
               of concessions for UG course
               transfers/repeat in 2018/19                                                                                                                     FPG to confirm with CIS Dev
               academic year/late admissions to
               UG courses
6 Sat
October 2018                                                                                                       Week 3
7 Sun          UG                                 PGT                                  Professional Courses (non   Assessments and Quality Office (AQO)        Other Major Deadlines (non LTS)
                                                                                       standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                   LTS Timetabling / Web updates
8 Mon                                                                                                              AQO to run/organise provisional            SMR generation (FPG) for sem 1, Autumn
                                                                                                                   progression assessments/delayed            Semester and year-long modules only, not for
                                                                                                                   assessments or reassessments for UG        spanning modules.
                                                                                                                   continuing students
                                                                                                                                                              Initial Admissions Transfer Form deadline (Forms
                                                                                                                                                              B and D) 25% fee liability point (all UG/PGT
                                                                                                                                                              students)


9 Tues                                                                                                             AQO provisional progression period
10 Weds                                                                                                            AQO provisional progression period
11 Thurs                                                                                                           AQO provisional progression period
12 Fri         17.00 deadline (Undergraduate       17.00 deadline (Undergraduate                                   EC Lead to send out EC email reminder to
               and Postgraduate Modules) for       and Postgraduate Modules) for                                   Hub teams (for them to sent to students)
               amendments to semester 1            amendments to semester 1
               module enrolment and year-long      module enrolment and year-long                                  AQO provisional progression period
               module –                            module –
               amendments within SITS. Any         amendments within SITS. Any
               further amendments to be            further amendments to be
               processed by LTS only by            processed by LTS only by
               concession after this day           concession after this day


               All UG module enrolment             All PGT module enrolment
               changes after this date also need   changes after this date also need
               to be reported to the AQO for       to be reported to the AQO for
               accuracy of examination             accuracy of examination
               timetable                           timetable
13 Sat
October 2018                                                                                                       Week 4
14 Sun         UG                                  PGT                                 Professional Courses (non   Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                       standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                   LTS Timetabling / Web updates

15 Mon                                                                                                             ADG to remind LTS teams to enable the Deadline for Schools to provide LTS with module
                                                                                                                   UG and PGT ECP and BoE members access update information for 2019-20 and 2020-21.
                                                                                                                   to Tableau (and withdrawn those no
                                                                                                                   longer eligible by November)
16 Tues        Deadline for students to submit
               provisional progression
               coursework
17 Weds
18 Thurs
19 Fri         Deadline for application for       Deadline for application for                                    AQO to remind LTS teams re deadline
               individual arrangements for long   individual arrangements for long                                for identifying triggers for module
               standing illness/disability (in    standing illness/disability (in                                 monitoring
               respect of UG and PGT              respect of UG and PGT
               assessments)                       assessments)

               Deadline for LTS to receive UG     Deadline for LTS to receive PGT
               provisional progression marks      provisional progression marks
               from Schools                       from Schools

20 Sat
October 2018                                                                                                      Week 5
21 Sun         UG                                 PGT                                 Professional Courses (non   Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                      standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                  LTS Timetabling / Web updates

22 Mon         Deadline for LTS teams to submit   Deadline to submit external                                     ADG to offer training/breifings to PGT     Fees billing finishes for UG and PGT students for
               external examiner appointment      examiner appointment                                            Exam Board members (particularly           Autumn Semester
               documentation to AQO for           documentation to AQO for PGT                                    academic colleauges having direct access
               UG Boards of Examiners for         Boards of Examiners for 2018/19                                 for the first time) re use of Tableau
               2018/19                                                                                            reprots

               Deadline for Schools to return     Deadline for Schools to return
               provisional progression marks to   provisional progression marks to
23 Tues        LTS
               Deadline for LTS to enter          LTS
                                                  Marks and liaising with external                                AQO to remind LTS teams re Exam Board
               UG provisional progression         examiners for dissertations                                     and ECP details
               marks from Schools into SITS
                                                                                                                  ADG to commence reviewing the SITS
                                                                                                                  exam board letters and emails.




24 Weds                                           Deadline for PGT marks entry (for                               LTS Web Administrator to take down
                                                  2017/18 Exam Boards)                                            September Induction Programmes from
                                                                                                                  New Student Website




25 Thurs
26 Fri         17.00hrs - Deadline for LTS to     17.00hrs - Deadline for LTS to                                  AQO to remind Hub teams of PGT data
               enter confirmed provisional        enter confirmed provisional                                     checking.
               progression marks and PIT codes    progression marks and PIT codes
               for UG continuing students.        for PGT continuing students.

               Deadline for LTS to advise MOs Deadline for LTS to advise MOs
               and TDs of the 2018-19 triggered and TDs of the 2018-19 triggered
               modules for review.              modules for review.
27 Sat
October/November 2018                                                                                         Week 6
28 Sun       UG                               PGT                                 Professional Courses (non   Assessments and Quality Office (AQO)      Other Major Deadlines (non LTS)
                                                                                  standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                              LTS Timetabling / Web updates

29 Mon       Deadline for LTS to inform       Deadline for LTS to have reviewed                                                                         On-line module enrolment opens for those
             students the outcome of their    and approved the basic module                                                                             courses for which semester 2 module choices are
             provisional progression          details                                                                                                   made in November (mostly NBS, PGT).
             assessment(s), including those
             choosing to take compensation                                                                                                              Course Profile rollover to create 2019-20 diets.
                                              LTS to provide Course Directors
             Deadline for LTS to have         wi th a module list which will
             reviewed and approved the basic include all of the submitted and
             module details                   approved information. This is
                                              used to inform the Course
             LTS to provide Course Directors overview
             with a module list which will
             include all of the submitted and
             approved information. This is
30 Tues      used to inform the Course
31 Weds                                       Registration: PG Diploma
                                              Pharmacy Practice
1 Thurs                                                                                                                                                 Data extraction of module enrolment for HESES
                                                                                                                                                        return


2 Fri        17:00hrs deadline for LTS to     17:00hrs deadline for LTS to                                    AQO to receive completed, accurate data On-line module enrolment closes for those
             confirm accuracy of UG exams     confirm accuracy of PGT exams                                   for main series exams (from LTS and LSO) courses for which semester 2 modules choices are
             data issued by AQO (for summer   data issued by AQO (for summer                                                                           made in November
             2019 exam period)                2019 exam period)

3 Sat
November 2018                                                                                                 Week 7
4 Sun         UG                              PGT                                 Professional Courses (non   Assessments and Quality Office (AQO)      Other Major Deadlines (non LTS)
                                                                                  standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                              LTS Timetabling / Web updates
5 Mon                                                                                                         AQO to send out appointment letters to
                                                                                                              UG and PGT external examiners for
                                                                                                              2018/19

6 Tues                                                                                                        Requests to School Managers for
                                                                                                              information for January/February course
                                                                                                              start dates for the New Student Website

7 Weds
8 Thurs
9 Fri        Deadline for data entry of all     Deadline for data entry of all                                     AQO to publish PGT Exams Timetable for
             module enrolments (for HESES       module enrolments (for HESES                                       January 2019
             Return)                            Return)

             Confirmation of module choices Confirmation of module choices
             for Semester 2 (PGT & UG - FY  for Semester 2 (PGT & UG - FY
             and yr 1 only)                 and yr 1 only)
10 Sat
November 2018                                                                                                      Week 8
11 Sun        UG                                PGT                                    Professional Courses (non   Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                       standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                   LTS Timetabling / Web updates

12 Mon       Hub teams to organise return to                                                                       AQO to publish MBA Examination             Timetabling Manager to invite academic staff to a
             study letters and send out by no                                                                      timetabale                                 briefing session on timetabling/slotting etc.
             later than 19 November
                                                                                                                                                              Deadline for Schools to provide LTS with course
                                                                                                                                                              up-date information for 2019-20 and 2020-21


13 Tues




14 Weds
15 Thurs
16 Fri                                                                                                             Deadline for Schools to submit PGT exam
                                                                                                                   papers to AQO for the Jan (PGT) exam
                                                                                                                   series
17 Sat
November 2018                                                                                                      Week 9
18 Sun        UG                                PGT                                    Professional Courses (non   Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                       standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                   LTS Timetabling / Web updates

19 Mon       Hub teams to organise return to                                                                       AQO to remind Hub teams of PGT pass list
             study letters and send out today                                                                      process and what to do re absences of
             prior to semester 2 starting on                                                                       examiners from Boards
             14.1.19
20 Tues
21 Weds
22 Thurs                                        Deadline for all PGT Final Boards
                                                to have been held for 2017-18
                                                courses, in order for any finalists'
                                                results to be entered in SITS
                                                before Winter Graduation
                                                conferment
23 Fri       17.00hrs - results for any finalists                                     ECP Lead to send out EC email reminder
             in 2017-18 must be entered in                                            to Hub teams (for them to sent to
             SITS.                                                                    students)
24 Sat
November/December 2018                                                                Week 10
25 Sun       UG                                     PGT   Professional Courses (non   Assessments and Quality Office (AQO)     Other Major Deadlines (non LTS)
                                                          standard deadlines)         Assessment Delivery Group (ADG)
                                                                                      LTS Timetabling / Web updates

26 Mon                                                                                EXAMS - MBA exam period                  Timetabling Manager to provide timetabling
                                                                                                                               guidance to academic staff.
                                                                                      17:00hrs - SAW records with pass lists
                                                                                      must be on the system, to meet Winter
                                                                                      Graduation conferment deadline.
27 Tues                                                                               EXAMS - MBA exam period
28 Weds                                                                               EXAMS - MBA exam period
29 Thurs                                                                              EXAMS - MBA exam period                  Data extraction of module enrolment for HESES
30 Fri                                                                                EXAMS - MBA exam period                  Winter Graduation conferment date - any
                                                                                                                               candidates on a passlist will have their award
                                                                                                                               conferred and will receive their parchment by
                                                                                                                               post


1 Sat
December 2018                                                                         Week 11
2 Sun         UG                                    PGT   Professional Courses (non   Assessments and Quality Office (AQO)     Other Major Deadlines (non LTS)
                                                          standard deadlines)         Assessment Delivery Group (ADG)
                                                                                      LTS Timetabling / Web updates

3 Mon                                                                                 AQO to remind Hub teams ore PGT
                                                                                      compliance for annual monitoring
4 Tues
5 Weds
6 Thurs
7 Fri
8 Sat
December 2018                                                                         Week 12
9 Sun         UG                                    PGT   Professional Courses (non   Assessments and Quality Office (AQO)     Other Major Deadlines (non LTS)
                                                          standard deadlines)         Assessment Delivery Group (ADG)
                                                                                      LTS Timetabling / Web updates

10 Mon                                                                                New Student Website for Jan/February
                                                                                      starters to be finalised
11 Tues
12 Weds
13 Thurs     OME: Team Leaders to check
             routes to be included for
             2019/20
14 Fri         Deadline for LTS to agree (with   Deadline for completion of PGT                                    AQO to commence work on compliance
               Schools) dates for School Pre-    2017-18 Course Review                                             for PGT 2017-18 annual monitoring
               Board Extenuating
               Circumstances Panels and Exam     Deadline for LTS to agree (with                                   AQO to receive completed data from Hub
               Boards details.                   Schools) dates for School Pre-                                    teams re ECPs and Exam Board details
                                                 Board Extenuating Circumstances                                   (check, follow up queries, provide info to
               Autumn Semester ends              Panels and Exam Boards details.                                   WEB team for uploading to portal)

                                                 Autumn Semester ends


15 Sat
December 2018                                                                                                      Christmas Break 1
16 Sun        UG                                 PGT                               Professional Courses (non       Assessments and Quality Office (AQO)         Other Major Deadlines (non LTS)
                                                                                   standard deadlines)             Assessment Delivery Group (ADG)
                                                                                                                   LTS Timetabling / Web updates

17 Mon         Deadline for UG module update Deadline for PGT module update                                        EXAM - MED exam (Physican Associate)
               for 2019/20 (and 2020/21, TBC) for 2019/20 (and 2020/21, TBC)

18 Tues
19 Weds
20 Thurs
21 Fri
22 Sat
December 2018 / January 2019                                                                                         Christmas Break 2
23 Sun        UG                                 PGT                               Professional Courses (non         Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                   standard deadlines)               Assessment Delivery Group (ADG)
                                                                                                                     LTS Timetabling / Web updates
24 Mon                                                                                            University Buildings Closed
25 Tues                                                                                           University Buildings Closed
26 Weds                                                                                           University Buildings Closed
27 Thurs                                                                                          University Buildings Closed
28 Fri                                                                                            University Buildings Closed
29 Sat                                                                                            University Buildings Closed
January 2019                                                                                                         Christmas Break 3
30 Sun         UG                                PGT                               Professional Courses (non         Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                   standard deadlines)               Assessment Delivery Group (ADG)
                                                                                                                     LTS Timetabling / Web updates
31 Mon                                                                                           University Buildings Closed
1 Tues                                                                                           University Buildings Closed
2 Weds                                                                                                              AQO to commence invigilator recruitment
                                                                                                                    exericise (adverts, interviews,
                                                                                                                    appointments, training)
3 Thurs
4 Fri
5 Sat
January 2019                                                                                                       Christmas Break 4
6 Sun          UG                                PGT                               Professional Courses (non       Assessments and Quality Office (AQO)         Other Major Deadlines (non LTS)
                                                                                   standard deadlines)             Assessment Delivery Group (ADG)
                                                                                                                   LTS Timetabling / Web updates
7 Mon          Registration: Undergraduate         Registration: Undergraduate                                    EXAMS - Postgraduate Taught
               Adult Nursing, MSc Adult            Adult Nursing, MSc Adult                                       Examinations start
               Nursing, MSc Physician Assocate     Nursing, MSc Physician Assocate
               Studies, MA Educational Practice    Studies, MA Educational Practice
               and Research                        and Research
8 Tues                                                                                                            EXAMS - Postgraduate Taught
                                                                                                                  Examinations start
9 Weds         Registration: Spring semester                                                                      EXAMS - Postgraduate Taught
               Visiting students                                                                                  Examinations start
10 Thurs                                                                                                          EXAMS - Postgraduate Taught
                                                                                                                  Examinations start
11 Fri                                                                                                            EXAMS - Postgraduate Taught exams.     Deadline for Faculties to update UG/PGT modules
                                                                                                                                                         (including submission dates of summative and
                                                                                                                  Deadline for receipt of PGT External   formative coursework, and where possible,
                                                                                                                  Examiners' reports                     course test dates) for 2019/20.


12 Sat
January 2019                                                                                                      Week 1
13 Sun         UG                                  PGT                                Professional Courses (non   Assessments and Quality Office (AQO)   Other Major Deadlines (non LTS)
                                                                                      standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                  LTS Timetabling / Web updates

14 Mon         Spring Semester begins/Teaching Spring Semester begins/Teaching                                                                           Fees billing for UG and PGT students starts for
               begins                          begins                                                                                                    Spring Semester

15 Tues                                            Registration: MBA (FT & PT)

16 Weds        Deadline to receive semester 1r
               CW marks (except any Spring
               Semester week 1 submissions)
17 Thurs
18 Fri         17.00 – deadline for entry of all
               UG coursework marks for
               2018/19 semester 1 modules on
               SITS (in preparation for Progress
               Boards)
19 Sat
January 2019                                                                                                      Week 2
20 Sun         UG                                  PGT                                Professional Courses (non   Assessments and Quality Office (AQO)   Other Major Deadlines (non LTS)
                                                                                      standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                  LTS Timetabling / Web updates

21 Mon                                                                                                                                                                                                     ACTION FOR ADG - To insert date
                                                                                                                                                                                                           (sometime in April 2019)
22 Tues
23 Weds
24 Thurs
25 Fri        OME: Team Leaders to confirm     17.00hrs – deadline for all PGT                                  LTS Web Administrator to publish ECP and
              all routes involved in 2019/20   reassessment decisions and PGT                                   Exam Board dates (plus associated
              OME                              January exam results to be                                       deadlines) for Summer exam boards in
                                               entered in SITS.                                                 2019
              17.00hrs – deadline for all
              UG amendments to semester        17.00hrs – deadline for all                                      First reminder/letter from the AQO
              2 modules. Further amendments    UG amendments to semester                                        following up non-receipt of PGT external
              to be processed only by          2 modules. Further amendments                                    examiners’ reports (for 2017/18)
              concession from LTS              to be processed only by
              Managers after this date. All    concession from LTS
              module enrolment changes after   Managers after this date. All
              this date also need to be        module enrolment changes after
              reported to AQO for exam         this date also need to be reported
              scheduling purposes.             to AQO for exam scheduling
26 Sat
January/February 2019                                                                                           Week 3
27 Sun        UG                               PGT                                  Professional Courses (non   Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                    standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                LTS Timetabling / Web updates
28 Mon                                         Registration: Surgery courses                                    AQO to issue reminder in LTS News: LTS     LTS large cohort spreadsheet Excercise
                                               (Coloproctology, Oncoplastic                                     Teams not to make any changes to           commences
                                               Breast Surgery, Knee Surgery,                                    module enrolments/assessment
                                               Regional Anaesthesia)                                            pattern/any data that may affect Exam      SMR generation for Sem2 & Term 2 Modules
                                                                                                                timetable for main series.                 (FPG)

                                                                                                                Publication of MED timetables (for March
                                                                                                                exam series)
29 Tues
30 Weds
31 Thurs
1 Fri         17.00hrs – by which all UG       LTS teams to consider large                                      EC Lead to send EC reminder email to Hub Deadline for local support to send all UG and PGT
              Student Progress meetings must   cohort room requirements and                                     colleagues (for them to send onto        exam papers and course tests (including
              have been held (except HSC and   complete the large cohort                                        students)                                reassessment), to reach the Assessments Office
              MED) and marks confirmed on      spreadsheet issued by Room                                                                                for exams for Summer 2018/9
              SITS for semester 1 visiting     bookings office
              students only

              LTS teams to consider large
              cohort room requirements and
              complete the large cohort
              spreadsheet issued by Room
2 Sat         bookings office
February 2019                                                                                                   Week 4
3 Sun         UG                               PGT                                  Professional Courses (non   Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                    standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                LTS Timetabling / Web updates

4 Mon                                          Registration: MSc Occupational                                   AQO to commence exam question paper        LSO to provide guidance/advice on module
                                               Therapy and MSc Physiotherapy                                    tracking/checking exercise                 choices (via briefings, adviser meetings etc)
5 Tues                                                                                                                                                       LSO to provide guidance/advice on module
                                                                                                                                                             choices (via briefings, adviser meetings etc)
6 Weds                                                                                                                                                       LSO to provide guidance/advice on module
                                                                                                                                                             choices (via briefings, adviser meetings etc)
7 Thurs                                                                                                                                                      LSO to provide guidance/advice on module
                                                                                                                                                             choices (via briefings, adviser meetings etc)
8 Fri        Deadline for application for       Deadline for application for                                    Second letter/reminder from the              LSO to provide guidance/advice on module
             individual arrangements for long   individual arrangements for long                                Assessments Office following up on non-      choices (via briefings, adviser meetings etc)
             standing illness/disability (in    standing illness/disability (in                                 receipt of PGT external examiners’ reports
             respect of UG and PGT              respect of UG and PGT
             assessments)                       assessments)

             Deadline for teams to receive      Deadline for teams to receive
             provisional progression marks      provisional progression marks
             from Schools                       from Schools


9 Sat
February 2019                                                                                                   Week 5
10 Sun        UG                                PGT                                 Professional Courses (non   Assessments and Quality Office (AQO)         Other Major Deadlines (non LTS)
                                                                                    standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                LTS Timetabling / Web updates

11 Mon       LTS to undertake data checking     LTS to undertake data checking
             for students continuing in         for students continuing in
             2019/20                            2019/20
12 Tues
13 Weds
14 Thurs
15 Fri       LTS to complete data checking      LTS to complete data checking for
             for students continuing in         students continuing in 2019/20
             2019/20
16 Sat
February 2019                                                                       Week 6 -Do Something Different Week
17 Sun        UG                                PGT                                 Professional Courses (non Assessments and Quality Office (AQO)           Other Major Deadlines (non LTS)
                                                                                    standard deadlines)       Assessment Delivery Group (ADG)
                                                                                                              LTS Timetabling / Web updates

18 Mon                                                                                                                                                       FPG to commence generation of student diets on
                                                                                                                                                             SITS for 2019/20
19 Tues
20 Weds
21 Thurs
22 Fri                                                                                                          Third and final letter/reminder
                                                                                                                from AQO following up non-receipt of PGT
                                                                                                                external examiners’ reports
23 Sat
February/March 2019                                                                                             Week 7
24 Sun       UG                                  PGT                             Professional Courses (non      Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                 standard deadlines)            Assessment Delivery Group (ADG)
                                                                                                                LTS Timetabling / Web updates

25 Mon       LTS to return large cohort          LTS to return large cohort                                     ADG to start planning exam board
             spreadsheet exercise (for           spreadsheet exercise (for                                      breifings/training/ updating guidance
             Timetabling) to Room Bookings       Timetabling) to Room Bookings                                  documents (for April)
             Office                              Office
26 Tues
27 Weds
28 Thurs                                                                                                                                                   17.00hrs deadline to complete the final
                                                                                                                                                           generation of student diets on SITS (no errors!)

1 Fri
2 Sat
March 2019                                                                                                      Week 8
3 Sun        UG                                  PGT                             Professional Courses (non      Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                 standard deadlines)            Assessment Delivery Group (ADG)
                                                                                                                LTS Timetabling / Web updates

4 Mon                                                                                                           Publication of main examination            Schools to provide guidance and advice on
                                                                                                                timetable (UG and PGT)                     module choices (in briefings, advisor meetings
                                                                                                                                                           etc) to students for 2019/20

5 Tues
6 Weds
7 Thurs
8 Fri
9 Sat
March 2019                                                                                                      Week 9
10 Sun       UG                                  PGT                             Professional Courses (non      Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                 standard deadlines)            Assessment Delivery Group (ADG)
                                                                                                                LTS Timetabling / Web updates

11 Mon                                                                           CBO check begins for EDU, MED, EXAMS - MED Exam series (year 05)          Schools to provide guidance and advice on
                                                                                 HSC, SWK etc                                                              module choices (in briefings, advisor meetings
                                                                                                                EC Lead to send EC reminder email to Hub   etc) to students for 2019/20.
                                                                                                                colleagues (for them to send onto
                                                                                                                students)                                  Congregation registration task opens for UG
                                                                                                                                                           students to register for Summer 2019
                                                                                                                                                           Congregation
12 Tues                                                                                                         EXAMS - Med Exam series (year 05)          School module guidance/briefing sessions

13 Weds       On-line module enrolment                                                                          EXAMS - Med Exam series (year 05)          School module guidance/briefing sessions
             system opens for 2019/2020.
             SITS training: timetabling set up
             commences.
14 Thurs                                                                                                        EXAMS - Med Exam series (year 05)          School module guidance/briefing sessions
15 Fri                                                                                                            EXAMS - Med Exam series (year 05)      School module guidance/briefing sessions

                                                                                                                                                         Update of teaching patterns (ISD)


16 Sat
March 2019                                                                                                        Week 10
17 Sun       UG                                  PGT                             Professional Courses (non        Assessments and Quality Office (AQO)   Other Major Deadlines (non LTS)
                                                                                 standard deadlines)              Assessment Delivery Group (ADG)
                                                                                                                  LTS Timetabling / Web updates

18 Mon       SITS training: timetabling set up
             commences.

             Hub teams to organise return to
             study letters and send out by no
             later than 25 March


19 Tues
20 Weds
21 Thurs
22 Fri
23 Sat
March 2019                                                                                                        Week 11
24 Sun       UG                                  PGT                             Professional Courses (non        Assessments and Quality Office (AQO)   Other Major Deadlines (non LTS)
                                                                                 standard deadlines)              Assessment Delivery Group (ADG)
                                                                                                                  LTS Timetabling / Web updates

25 Mon       LTS to ask Module Organisers for LTS to ask Module Organisers for
             the delayed assessment item      the delayed assessment item
             tasks (coursework)               tasks (coursework)

             Hub teams to organise return to
             study letters and send out today
             (prior to assessment period
             commencing on 20.5.19)

26 Tues
27 Weds      Deadline to send any              Deadline to send any outstanding Deadline for CBO checking to be                                          CBO rollover for all Schools (FPG).
             outstanding passlists to AQO, for passlists to AQO, for Spring     completed for EDU, MED, HSC,
             Spring Graduation conferment      Graduation conferment            SWK etc.

28 Thurs
29 Fri
30 Sat
April 2019                                                                                                        Easter Break Week 1
31 Sun       UG                                  PGT                             Professional Courses (non        Assessments and Quality Office (AQO)   Other Major Deadlines (non LTS)
                                                                                 standard deadlines)              Assessment Delivery Group (ADG)
                                                                                                                  LTS Timetabling / Web updates

1 Mon
2 Tues
3 Weds                                                                                                         AQO to hold briefing sessions for
                                                                                                               invigilators (new staff briefings and
                                                                                                               continuing staff briefings.)

                                                                                                               17.00hrs on Weds 3 April - deadline for
                                                                                                               SAW records with pass lists to be on the
                                                                                                               system, to meet the Spring Graduation
                                                                                                               conferment deadline.

4 Thurs
5 Fri                                                                                                                                                     Spring Graduation conferment date - any
                                                                                                                                                          candidates on a passlist will have their award
                                                                                                                                                          conferred and will receive their parchment by
                                                                                                                                                          post

6 Sat
April 2019                                                                                                     Easter Break Week 2
7 Sun        UG                               PGT                              Professional Courses (non       Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                               standard deadlines)             Assessment Delivery Group (ADG)
                                                                                                               LTS Timetabling / Web updates

8 Mon                                                                                                                                                     Deadline for Schools to send Teaching timetable
                                                                                                                                                          information for 2019/20 from HOS for FMH and
                                                                                                                                                          PHA, to LTS
9 Tues       Timetabling setup begins         Timetabling setup begins
             (teaching patterns and events)   (teaching patterns and events)

10 Weds
11 Thurs
12 Fri
13 Sat
April 2019                                                                                                     Easter Break Week 3
14 Sun       UG                               PGT                              Professional Courses (non       Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                               standard deadlines)             Assessment Delivery Group (ADG)
                                                                                                               LTS Timetabling / Web updates

15 Mon
16 Tues
17 Weds                                                                                                                                                   17.00hrs - Schools to provide delayed UG
                                                                                                                                                          assessment tasks (coursework) to LTS
18 Thurs                                                                                      University Building Closed
19 Fri                                                                                        University Building Closed
20 Sat                                                                                        University Building Closed
April 2019                                                                                                      Easter Break Week 4
21 Sun       UG                               PGT                              Professional Courses (non        Assessments and Quality Office (AQO)      Other Major Deadlines (non LTS)
                                                                               standard deadlines)              Assessment Delivery Group (ADG)
                                                                                                                LTS Timetabling / Web updates

22 Mon                                                                                        University Building Closed
23 Tues                                                                                       University Building Closed

24 Weds       LTS to chase late enrollers for
              2019/20 modules
25 Thurs      LTS to chase late enrollers for
              2019/20 modules
26 Fri        LTS to chase late enrollers for                                                                  AQO to send email to Teaching Directors
              2019/20 modules                                                                                  and Chairs of Examiners regarding
                                                                                                               generalised exam feedback for LTS
                                                                                                               website

27 Sat
April/May 2019                                                                                                 Week 12
28 Sun         UG                               PGT                             Professional Courses (non      Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                standard deadlines)            Assessment Delivery Group (ADG)
                                                                                                               LTS Timetabling / Web updates

29 Mon        Spring Semester
              cointinues/Teaching continues

30 Tues                                                                                                        AQO to hold briefing sessions for staff
                                                                                                               who are assisting with the main series
                                                                                                               exam period
1 Weds
2 Thurs
3 Fri                                                                                                                                                     Deadline for Schools to send Teaching timetable
                                                                                                                                                          information (not PHA and FMH) and induction
                                                                                                                                                          events for 2019/20 from HOS, to LTS



4 Sat
May 2019                                                                                                       Week 13
5 Sun         UG                                PGT                             Professional Courses (non      Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                standard deadlines)            Assessment Delivery Group (ADG)
                                                                                                               LTS Timetabling / Web updates

6 Mon                                                                             May Day Bank Holiday. University Buildings Closed
7 Tues        Briefing/training on Exam Board                                                                 ADG to host breifing sessions this week
              procedures for LTS staff during                                                                 for LTS staff (and academic staff as
              this week                                                                                       necessary) on Exam Board procedures

                                                                                                               EC Lead to send EC reminder email re.
                                                                                                               examinations to Hub colleagues (for them
                                                                                                               to send onto students)
8 Weds
9 Thurs       Last Date for CW submissions by Last Date for CW submissions by                                                                                                                               QUESTION FOR ADG - what does
              students                        students                                                                                                                                                      this refer to? Last date for CW
                                                                                                                                                                                                            submission by students?
10 Fri
11 Sat
May 2019                                                                                                          Week 14 - Study Plus week
12 Sun       UG                                 PGT                                Professional Courses (non      Assessments and Quality Office (AQO)     Other Major Deadlines (non LTS)
                                                                                   standard deadlines)            Assessment Delivery Group (ADG)
                                                                                                                  LTS Timetabling / Web updates

13 Mon                                                                                                            AQO set up exam venues for main series

14 Tues                                                                                                           AQO set up exam venues for main series

15 Weds                                                                                                           AQO set up exam venues for main series

16 Thurs                                                                                                          AQO set up exam venues for main series

17 Fri       Spring Semester ends               Spring Semester ends                                              AQO set up exam venues for main series

18 Sat
May 2019                                                                                                          Assessment Period Week 1
19 Sun       UG                                 PGT                                Professional Courses (non      Assessments and Quality Office (AQO)     Other Major Deadlines (non LTS)
                                                                                   standard deadlines)            Assessment Delivery Group (ADG)
                                                                                                                  LTS Timetabling / Web updates

20 Mon       15.00hrs - deadline for students   15.00hrs - deadline for students                                  AQO - EXAMS Undergraduate and            Room allocation process for 2018-19 starts.
             to submit coursework from          to submit coursework from                                         Postgraduate Taught Examinations
             delayed assessment tasks           delayed assessment tasks                                                                                   SITS students scheduling starts.

             FMH Timetabling set up ends        FMH Timetabling set up ends
             (teaching patterns and events)     (teaching patterns and events)
             includes co-timetabling            includes co-timetabling
             information                        information
21 Tues                                                                                                           AQO - EXAMS Undergraduate and
                                                                                                                  Postgraduate Taught Examinations
22 Weds                                                                                                           AQO - EXAMS Undergraduate and
                                                                                                                  Postgraduate Taught Examinations
23 Thurs                                                                                                          AQO - EXAMS Undergraduate and
                                                                                                                  Postgraduate Taught Examinations
24 Fri       Timetabling set up ends                                                                              AQO - EXAMS Undergraduate and
             (teaching patterns and events)                                                                       Postgraduate Taught Examinations
             includes co-timetabling
             information

25 Sat
May/June 2019                                                                                                     Assessment Period Week 2
26 Sun        UG                                PGT                                Professional Courses (non      Assessments and Quality Office (AQO)     Other Major Deadlines (non LTS)
                                                                                   standard deadlines)            Assessment Delivery Group (ADG)
                                                                                                                  LTS Timetabling / Web updates

27 Mon                                                                                 Spring Bank holiday, University Buildings Closed
28 Tues                                                                                                            AQO - EXAMS Undergraduate and           SITS student scheduling training commences.
                                                                                                                   Postgraduate Taught Examinations
29 Weds                                                                                                       AQO - EXAMS Undergraduate and
                                                                                                              Postgraduate Taught Examinations
30 Thurs                                                                                                      AQO - EXAMS Undergraduate and
                                                                                                              Postgraduate Taught Examinations
31 Fri                                                                                                        AQO - EXAMS Undergraduate and
                                                                                                              Postgraduate Taught Examinations
1 Sat
June 2019                                                                                                     Assessment Period Week 3
2 Sun       UG                                PGT                                 Professional Courses (non   Assessments and Quality Office (AQO)     Other Major Deadlines (non LTS)
                                                                                  standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                              LTS Timetabling / Web updates

3 Mon                                                                                                         AQO - EXAMS Undergraduate and
                                                                                                              Postgraduate Taught Examinations
4 Tues                                                                                                        AQO - EXAMS Undergraduate and
                                                                                                              Postgraduate Taught Examinations
5 Weds      Last date for CW to be returned   Last date for CW to be returned                                 AQO - EXAMS Undergraduate and
            to Hubs                           to Hubs                                                         Postgraduate Taught Examinations
6 Thurs     Deadline to receive semester 2    Deadline to receive semester 2                                  AQO - EXAMS Undergraduate and
            CW marks                          CW marks                                                        Postgraduate Taught Examinations
7 Fri                                                                                                         AQO - EXAMS Undergraduate and
                                                                                                              Postgraduate Taught Examinations
8 Sat
June 2019                                                                                                     Assessment Period Week 4
9 Sun       UG                                PGT                                 Professional Courses (non   Assessments and Quality Office (AQO)     Other Major Deadlines (non LTS)
                                                                                  standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                              LTS Timetabling / Web updates

10 Mon                                                                                                        AQO - EXAMS Undergraduate and
                                                                                                              Postgraduate Taught Examinations
11 Tues                                                                                                       AQO - EXAMS Undergraduate and
                                                                                                              Postgraduate Taught Examinations
12 Weds                                                                                                       AQO - EXAMS Undergraduate and
                                                                                                              Postgraduate Taught Examinations
13 Thurs                                                                                                      AQO - EXAMS Undergraduate and
                                                                                                              Postgraduate Taught Examinations
14 Fri      Deadline to receive EX marks      Deadline to receive EX marks                                    AQO - EXAMS Undergraduate and
            (except for exams held in Week    (except for exams held in Week 4)                               Postgraduate Taught Examinations
            4)
15 Sat
June 2019                                                                                                     V a c a t i o n W e e k 1 (M E D M B B S A s s e s s m e n t)
16 Sun      UG                                PGT                                 Professional Courses (non   Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                  standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                              LTS Timetabling / Web updates

17 Mon      Marking and liaison with External Marking and liaison with External                               AQO - EXAMS MED (years 05 resit)
            Examiners                         Examiners
18 Tues       Marking and liaison with External Marking and liaison with External                                 AQO - EXAMS MED (years 05 resit)
              Examiners                         Examiners

19 Weds       LTS staff entering marks            LTS staff entering marks                                        AQO - EXAMS MED (years 05 resit)
20 Thurs      16.00hrs – deadline for entry and   16.00hrs – deadline for entry and                               AQO - EXAMS MED (years 05 resit)
              confirmation of all (CW and         confirmation of all (CW and
              Exam) UG marks (and any M-          Exam) UG marks (and any M-level
              level modules forming part of       modules forming part of
              Integrated Masters programme)       Integrated Masters programme)
              on SITS (except FMH Schools)        on SITS (except FMH Schools)

21 Fri        LTS staff processing/preparation LTS staff processing/preparation                                   AQO - EXAMS MED (years 05 resit)
              for Exams Boards                 for Exams Boards

22 Sat
June/July 2019                                                                                                    Vacation Week 2
23 Sun         UG                                 PGT                                 Professional Courses (non   Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                      standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                  LTS Timetabling / Web updates

24 Mon        ECPs/Final Stage/Final         ECPs/Final Stage/Final                                               AQO to send reminders to Hub teams re
              Assessment Boards/any relevant Assessment Boards/any relevant                                       pass list publication etc
              PGT Boards                     PGT Boards


25 Tues       ECPs/Final Stage/Final         ECPs/Final Stage/Final                                                                                          Room allocation process for 2018-19 ends
              Assessment Boards/any relevant Assessment Boards/any relevant
              PGT Boards                     PGT Boards
26 Weds       Final Stage/Final Assessment   Final Stage/Final Assessment
              Boards/any relevant PGT Boards Boards/any relevant PGT Boards
27 Thurs      17.00hrs - deadline for LTS to      17.00hrs - deadline for LTS to
              ensure that modes of                ensure that modes of
              reassessment correct for UG/IM      reassessment correct for UG/IM
              modules to ensure precise           modules to ensure precise
              reassessment timetable              reassessment timetable
28 Fri        Final Stage/Final Assessment   Final Stage/Final Assessment
              Boards/any relevant PGT Boards Boards/any relevant PGT Boards

29 Sat
July 2019                                                                                                         V a c a t i o n W e e k 3 (a n d M E D M B B S A s s e s s m e n t)
30 Sun        UG                                  PGT                                 Professional Courses (non   Assessments and Quality Office (AQO)      Other Major Deadlines (non LTS)
                                                                                      standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                  LTS Timetabling / Web updates

1 Mon         Final Stage/Final Assessment                                                                        AQO - EXAMS MED (years 02, 03, 04) (2-13 Start of ATR process for PGT students for Sept
              Boards/any relevant PGT Boards                                                                      July)                                    2019 entry (ARM)

2 Tues        Final Stage/Final Assessment                                                                        AQO - EXAMS MED (years 02, 03, 04) (2-13
              Boards/any relevant PGT Boards                                                                      July)
3 Weds      Final Stage/Final Assessment                                                                         AQO - EXAMS MED (years 02, 03, 04) (2-13
            Boards/any relevant PGT Boards                                                                       July)

4 Thurs     Processing Day - 17.00 hrs -                                                                         AQO - EXAMS MED (years 02, 03, 04) (2-13
            Results deadline for finalists and                                                                   July)
            all decisions entered on SITS and
            rank order lists and signature
            sheets to reach the Assessments
            Office
5 Fri       Stage 1/ Stage 2 Assessment                                                                          AQO - EXAMS MED (years 02, 03, 04) (2-13
            Boards (if appropriate)/any                                                                          July)
            relevant PGT Boards
                                                                                                                 12.00 on Fri 5 July 2019 - DEADLINE OF
                                                                                                                 PASS LISTS FOR FINAL YEAR STUDENTS TO
                                                                                                                 BE PUBLISHED

                                                                                                                 Room allocation process for 2019-20
                                                                                                                 ends.
6 Sat
July 2019                                                                                                        Vacation Week 4
7 Sun       UG                                   PGT                                 Professional Courses (non   Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                     standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                 LTS Timetabling / Web updates

8 Mon       Stage 1/ Stage 2 Assessment          Stage 1/ Stage 2 Assessment
            Boards (if appropriate)/any          Boards (if appropriate)/any
            relevant PGT Boards.                 relevant PGT Boards.




9 Tues      Stage 1/ Stage 2 Assessment          Stage 1/ Stage 2 Assessment
            Boards (if appropriate)/any          Boards (if appropriate)/any
            relevant PGT Boards                  relevant PGT Boards

10 Weds     Stage 1/ Stage 2 Assessment          Stage 1/ Stage 2 Assessment
            Boards (if appropriate)/any          Boards (if appropriate)/any
            relevant PGT Boards                  relevant PGT Boards

11 Thurs    Stage 1/ Stage 2 Assessment          Stage 1/ Stage 2 Assessment
            Boards (if appropriate)/any          Boards (if appropriate)/any
            relevant PGT Boards                  relevant PGT Boards

            12.00hrs - deadline for finalists 12.00hrs - deadline for finalists to
            to inform LTS staff that they     inform LTS staff that they want to
            want to opt IN for reassessment opt IN for reassessment


12 Fri      Stage 1/ Stage 2 Assessment          Stage 1/ Stage 2 Assessment
            Boards (if appropriate)/any          Boards (if appropriate)/any
            relevant PGT Boards                  relevant PGT Boards
13 Sat
July 2019                                                                                                      Vacation Week 5
14 Sun      UG                                  PGT                                Professional Courses (non   Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                   standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                               LTS Timetabling / Web updates

15 Mon      17.00hrs - Deadline for Stage       17.00 hrs – results deadline for                                                                          CONGREGATION
            1/Stage 2 Assessment Boards to      PGT students with decisions
            have been held                      entered on SITS following                                                                                 Deadline for Schools to send reassessment
            17.00hrs - results deadline for     intermediate Boards                                                                                       coursework tasks to LTS teams
            UG continuing students with
            decisions entered on SITS.                                                                                                                    Student automation turned off (FPG)


16 Tues     10 am marks are published on E- 10 am marks published on E-                                                                                   CONGREGATION
            Vision for UG students and if      Vision for PGT students following
            appropriate e-mails or letters are intermediate Boards
            sent out to UG students

17 Weds     Student Scheduling starts for                                                                      AQO to commence building the               CONGREGATION / 17.00hrs
            2019-20                                                                                            reassessment exam timetable.
                                                                                                                                                          Deadline for Schools to provide delayed
                                                                                                               AQO to issue reminder in LTS News - LTS    assessment tasks to LTSs
                                                                                                               should not make changes to module
                                                                                                               enrolments and assessment patterns or
                                                                                                               any data that may affect reassessment
                                                                                                               exam Timetable
18 Thurs                                                                                                                                                  CONGREGATION
19 Fri      Deadline for completion of 2018-                                                                                                              CONGREGATION
            19 Module Review
20 Sat
July 2019                                                                                                      Vacation Week 6
21 Sun      UG                                  PGT                                Professional Courses (non   Assessments and Quality Office (AQO)       Other Major Deadlines (non LTS)
                                                                                   standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                               LTS Timetabling / Web updates

22 Mon      12.00hrs - deadline for BB to
            open for students to access
            delayed assessment and
            reassessment tasks
23 Tues                                                                                                        Deadline for receipt of applications (to
                                                                                                               AQO) from students to sit their
                                                                                                               reassessment exams overseas.
24 Weds

25 Thurs    12.00 hrs - deadline for non-
            finalists to inform LTS that they
            want to opt OUT of reassessment
26 Fri        Deadline for LTS staff to have                                                                 AQO to publish Undergraduate and
              checked Induction Programmes                                                                   Postgraduate Reassessment Examination
              and Handbooks ready for                                                                        Timetable 2018/19
              uploading on the the New
              Student Website
27 Sat
July/August 2019                                                                                             Vacation Week 7
28 Sun         UG                                PGT                             Professional Courses (non   Assessments and Quality Office (AQO)        Other Major Deadlines (non LTS)
                                                                                 standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                             LTS Timetabling / Web updates

29 Mon        Earliest date for teaching         Earliest date for teaching
              timetables for 2019-20 to be       timetables for 2019-20 to be
              available to LTS for checking      available to LTS for checking
30 Tues                                                                                                                                                  Deadline for PGT international applicants to have
                                                                                                                                                         paid a deposit. Deadline for all applicants who are
                                                                                                                                                         eligible for UEA accommodation to return their
                                                                                                                                                         preference forms.

31 Weds                                                                                                      Deadline for UG external examiners to       Online Registration turned off at 17.00 (FPG)
                                                                                                             submit their reports to the AQO
1 Thurs                                                                                                                                                  Rollover of student records in SITS (FPG)
2 Fri                                                                                                                                                    Rollover of student records in SITS (FPG)
3 Sat
August 2019                                                                                                  Vacation Week 8
4 Sun         UG                                 PGT                             Professional Courses (non   Assessments and Quality Office (AQO)        Other Major Deadlines (non LTS)
                                                                                 standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                             LTS Timetabling / Web updates

5 Mon         12.00hrs deadline for LTSs to                                                                  AQO to set up for exams next week           Student scheduling completed (continuing
              send all induction programmes                                                                                                              students)
              to LTS Web Administrator
                                                                                                                                                         Rollover of student records in SITS (FPG)
6 Tues                                                                                                       AQO to set up for exams next week           Rollover of student records in SITS (FPG)
7 Weds                                                                                                       AQO to set up for exams next week           Rollover of student records in SITS (FPG)
8 Thurs                                                                                                      AQO to set up for exams next week           Student automation reinstated (FPG)
                                                                                                                                                         Online registration for continuing students opens
                                                                                                             LTS Web Administrator to publish
                                                                                                             Induction programmes
9 Fri         Deadline for publishing teaching                                                               AQO to set up for exams next week
              timetables for 2019/20 to
              continuing students

10 Sat
August 2019                                                                                                  V a c a t i o n W e e k 9 ( a n d R e a s s e s s m e n t E x a m p e r i o d)
11 Sun        UG                                 PGT                             Professional Courses (non   Assessments and Quality Office (AQO)           Other Major Deadlines (non LTS)
                                                                                 standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                             LTS Timetabling / Web updates
12 Mon                                                                               AQO - EXAMS Reassessment
                                                                                     Undergraduate and Postgraduate Taught
                                                                                     Examinations
13 Tues                                                                              AQO - EXAMS Reassessment
                                                                                     Undergraduate and Postgraduate Taught
                                                                                     Examinations
14 Weds                                                                              AQO - EXAMS Reassessment
                                                                                     Undergraduate and Postgraduate Taught
                                                                                     Examinations
15 Thurs                                                                             AQO - EXAMS Reassessment              A level Results published. Clearing starts.
                                                                                     Undergraduate and Postgraduate Taught
                                                                                     Examinations
16 Fri                                                                               AQO - EXAMS Reassessment
                                                                                     Undergraduate and Postgraduate Taught
                                                                                     Examinations
17 Sat
August 2019                                                                          V a c a t i o n W e e k 10 ( a n d R e a s s e s s m e n t E x a m p e r i o d)
18 Sun        UG                                 PGT   Professional Courses (non     Assessments and Quality Office (AQO)           Other Major Deadlines (non LTS)
                                                       standard deadlines)           Assessment Delivery Group (ADG)
                                                                                     LTS Timetabling / Web updates

19 Mon        15.00hrs - deadline for students                                       AQO - EXAMS Reassessment              Online registration opens for new students
              to submit coursework from                                              Undergraduate and Postgraduate Taught
              delayed assessment tasks                                               Examinations

20 Tues                                                                              AQO - EXAMS Reassessment
                                                                                     Undergraduate and Postgraduate Taught
                                                                                     Examinations
21 Weds                                                                              AQO - EXAMS Reassessment
                                                                                     Undergraduate and Postgraduate Taught
                                                                                     Examinations
22 Thurs                                                                             AQO - EXAMS Reassessment
                                                                                     Undergraduate and Postgraduate Taught
                                                                                     Examinations
23 Fri        Completion of Annual Course                                            AQO - EXAMS Reassessment
              Review (2018-19 UG provision)                                          Undergraduate and Postgraduate Taught
                                                                                     Examinations
24 Sat
August / September 2019                                                              V a c a t i o n W e e k 11 ( a n d R e a s s e s s m e n t E x a m p e r i o d)
25 Sun         UG                                PGT   Professional Courses (non     Assessments and Quality Office (AQO)          Other Major Deadlines (non LTS)
                                                       standard deadlines)           Assessment Delivery Group (ADG)
                                                                                     LTS Timetabling / Web updates

26 Mon                                                 Late Summer Bank Holiday. University Buildings Closed
27 Tues
28 Weds      17.00 deadline for entry and         17.00 deadline for entry and                                     Second reminder from the AQO re non       ATR process is completed by ARM for the majority
             confirmation of all module           confirmation of all module                                       receipt of UG external examiners' reports of UG students starting in September 2019
             reassessment marks on SITS. Any      reassessment marks on SITS. Any                                  (if necessary)                            (except INTO students, those with pending results
             changes to module marks (e.g.        changes to module marks (e.g.                                                                              or picked up through clearing).
             scaling) made after this deadline    scaling) made after this deadline
             must be reported to the relevant     must be reported to the relevant
             Team Leader if their students will   Team Leader if their students will
29 Thurs     be affected.
             ECPs  and Stage/Final                be affected.
                                                  ECPs  and Stage/Final
             Reassessment examination             Reassessment examination
             boards                               boards
30 Fri       ECPs and Stage/Final                 ECPs and Stage/Final
             Reassessment examination             Reassessment examination
             boards                               boards
31 Sat
September 2019                                                                                                     V a c a t i o n W e e k 12
1 Sun         UG                                  PGT                                  Professional Courses (non   Assessments and Quality Office (AQO)           Other Major Deadlines (non LTS)
                                                                                       standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                   LTS Timetabling / Web updates

2 Mon        ECPs and Stage/Final                 ECPs and Stage/Final                                             AQO to send Hub teams a remindere
             Reassessment examination             Reassessment examination                                         about the pass list process
             boards                               boards
3 Tues       ECPs and Stage/Final                 ECPs and Stage/Final                                                                                            Online registration finance task opens
             Reassessment examination             Reassessment examination
             boards                               boards
4 Weds       ECPs and Stage/Final                 ECPs and Stage/Final
             Reassessment examination             Reassessment examination
             boards.                              boards
5 Thurs      17.00hrs - Deadline for all ECP      17.00hrs - Deadline for all ECP                                                                                 SRO office to run automation daily until start of
             and Stage/Final Reassessment         and Stage/Final Reassessment                                                                                    registration for UG students who have progressed
             examination boards to have           examination boards to have been                                                                                 and for students who are required to withdraw
             been held and entry and              held and entry and confirmation                                                                                 from the University
             confirmation of PIT codes            of PIT codes

             17:00 Results deadline for           17:00 Results deadline for
             reassessment finalists’ decisions    reassessment finalists’ decisions
             to be entered on SITS and results    to be entered on SITS and results
             and signature sheets to reach        and signature sheets to reach the
6 Fri        the AQO                              AQO                                                              17:00 Deadline for pass lists for final year
                                                                                                                   reassessment students to be published

7 Sat
September 2019                                                                                                     Vacation Week 13
8 Sun         UG                                  PGT                                  Professional Courses (non   Assessments and Quality Office (AQO)           Other Major Deadlines (non LTS)
                                                                                       standard deadlines)         Assessment Delivery Group (ADG)
                                                                                                                   LTS Timetabling / Web updates

9 Mon
10 Tues
11 Weds       REGISTRATION DETAILS TO BE                                          Third reminder from AQO re non receipt
              CONFIRMED re registration                                           of UG external examiners' reports (if
              training                                                            necessary)
12 Thurs
13 Fri        REGISTRATION DETAILS TO BE                                                                                    HESA Initial submission deadline
              CONFIRMED re registration
              training
14 Sat        REGISTRATION DETAILS TO BE
              CONFIRMED re registration
              training
September 2019                                                                    Vacation Week 14
15 Sun        UG                                PGT   Professional Courses (non   Assessments and Quality Office (AQO)      Other Major Deadlines (non LTS)
                                                      standard deadlines)         Assessment Delivery Group (ADG)
                                                                                  LTS Timetabling / Web updates

16 Mon        REGISTRATION DETAILS TO BE                                          AQO to commence reassessment fees         Fees billing for UG and PGT students starts for
              CONFIRMED re registration                                           billing                                   Autumn Semester
              training
17 Tues
18 Weds
19 Thurs
20 Fri                                                                            Deadline for AQO to send out exam paper
                                                                                  templates to School-based colleagues.
21 Sat
September 2019                                                                    Week 1
22 Sun        UG                                PGT   Professional Courses (non   Assessments and Quality Office (AQO)      Other Major Deadlines (non LTS)
                                                      standard deadlines)         Assessment Delivery Group (ADG)
                                                                                  LTS Timetabling / Web updates

23 Mon        Registration - any remaining
              students not already registered


              Autumn Semester begins
24 Tues
25 Wed
26 Thurs
27 Fri
28 Sat
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