Learning and Teaching Service Schedule (UG/PGT) 2018-19 v2

Learning and Teaching Service Schedule (UG/PGT) 2018-19 v2

Learning and Teaching Service Schedule (UG/PGT) 2018-19 v2 The location of tasks in the columns indicate whether it should be completed by the relevant UG teams/PGT teams in hubs, or whether they are carried out by teams supporting non standard courses/ colleagues in the Assessment and Quality Office (ADG). Deadlines for Quality Assurance and Enhancement may require support from teams in hubs - LTS colleagues should always check other columns. Professional Courses (non standard deadlines) relate to courses in FMH Schools (UG or PGT) and may also include non standard deadlines in EDU/PHA/SWK/PSY Not all the Exam Board information for Nursing (HSC) courses have been included as these are too numerous to include! Other Major Deadlines relate to tasks being carried out by colleagues in the Finance, Planning and Governance/Schools/ARM/other non LTS staff, which may have an impact on LTS deadlines.

July 2018 Vacation 22 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 23 Mon Hub teams to organise return to study letters and send out by no later than 30 July LTS Web Administrator to make New Student Website live Student automation turned of as off 16th July 2018 (FPG) 24 Tues 25 Weds 26 Thurs 27 Fri 17.00hrs - Deadline for finalised information for the New Student Website (especially all compulsory materials Induction Programmes, HoS, Prep Materials) to be ready for the Web Administrator to upload from all relevant LTS Administrators 17.00hrs - Deadline for finalised information for the New Student Website (especially all compulsory materials Induction Programmes, HoS, Prep Materials) to be ready for the Web Administrator to upload from all relevant LTS Administrators AQO to publish Undergraduate and Postgraduate Reassessment Examination Timetable 2017/18 28 Sat July/August 2018 Vacation 29 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 30 Mon Earliest date for teaching timetables for 2018-19 to be available to LTS staff for checking Hub teams to organise return to study letters and send out today prior to semester 1 starting on 24.9.18 Earliest date for teaching timetables for 2018-19 to be available to LTS staff for checking ADG to remind Hub teams to set and display reassessment due dates on eVision.

ADG to remind Hub teams when global update of reassessment due dates occure and what they need to do Deadline for PGT international applicants to have paid a deposit. Deadline for all applicants who are eligible for UEA accommodation to return their preference forms. 31 Tues Module Titles and descriptions rollover (FPG) Online Registration turned off at 17.00 (FPG) 1 Weds Rollover of student records in SITS (FPG)

2 Thurs Deadline for UG external examiners to submit their reports to AQO Rollover of student records in SITS (FPG) 3 Fri Rollover of student records in SITS (FPG) 4 Sat August 2018 Vacation 5 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 6 Mon ADG to check reasessment reports in Tableau to ensure they are fit for purpose.

ADG to communicate to LTS teams re any issues with reports and who to report to Student scheduling completed (continuing students) Rollover of student records in SITS (FPG) 7 Tues OME webpages to be changed to PGT version (FPG) Rollover of student records in SITS (FPG) 8 Weds Student automation reinstated (FPG) Online registration for continuing students opens 9 Thurs 10 Fri EXAMS - Reassessment Exams/course tests First reminder from AQO re non receipt of UG external examiners' reports (if necessary) 11 Sat August 2018 Vacation 12 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 13 Mon Deadline for publishing teaching timetables for 2018/19 to continuing students EXAMS - Reassessment Exams/course tests 14 Tues EXAMS - Reassessment Exams/course tests 15 Weds EXAMS - Reassessment Exams/course tests 16 Thurs EXAMS - Reassessment Exams/course tests A level Results published.

Clearing starts. 17 Fri EXAMS - Reassessment Exams/course tests 18 Sat August 2018 Vacation

19 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 20 Mon Deadline for submission of UG and PGT reassessment Deadline for submission of UG and PGT reassessment EXAMS - Reassessment Exams/course tests Online registration opens for new students 21 Tues EXAMS - Reassessment Examinations commence (include Course Tests) 22 Weds EXAMS - Reassessment Examinations commence (include Course Tests) 23 Thurs EXAMS - Reassessment Examinations commence (include Course Tests) 24 Fri EXAMS - Reassessment Examinations commence (include Course Tests) Student scheduling starts (new students).

25 Sat August/September 2018 Vacation 26 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 27 Mon Late Summer Bank Holiday. 28 Tues 29 Weds 16.00 deadline for entry of all module reassessment marks on SITS 16.00 deadline for entry of all module reassessment marks on SITS Second reminder from the AQO re non receipt of UG external examiners' reports (if necessary) ATR process is completed by ARM for the majority of UG students starting in September 2018 (except INTO students, those with pending results or picked up through clearing).

30 Thurs Paperwork preparation for reassessment boards. 31 Fri 16.00 deadline for confirmation of all module reassessment marks on SITS. Any changes to module marks (e.g. scaling) made after this deadline must be reported to the relevant Team Leader if their students will be affected. 1 Sat September 2018 Vacation 2 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 3 Mon ECPs and Stage/Final Reassessment examination boards Dissertation submissions for standard courses commence AQO to send out CT/Exams spreadsheet for 2018-9 to LTSs for completion

4 Tues ECPs and Stage/Final Reassessment examination boards Registration for MSc Development Economics Online registration finance task opens 5 Weds ECPs and Stage/Final Reassessment examination boards 6 Thurs AM only - ECP and Stage/Final Reassessment examination boards 17.00 deadline for entry and confirmation of PIT codes following Stage Reassessment Boards 17:00 Results deadline for reassessment finalists’ decisions to be entered on SITS and results and signature sheets to reach AQO 17:00 Results deadline for reassessment finalists’ decisions to be entered on SITS and results and signature sheets to reach AQO SRO office to run automation daily until start of registration for UG students who have progressed and for students who are required to withdraw from the University 7 Fri Deadline to contact academics for provisional progression coursework assignment question(s) and/or course test and/or exam question papers AQO 17:00 Deadline for pass lists for final year reassessment students to be published.

8 Sat September 2018 Vacation 9 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 10 Mon Registration: BSc Midwifery and BSc Midwifery (shortened) Registration : PGCE, Economics Masters, MSc Health Economics and Graduate Diploma in Legal Studies AQO to send out exams data (for main exam series) to LTS for checking. AQO to send out exams data to LSO for exam question paper production.

11 Tues Registration: MSc Impact Evaluation for International Development 12 Weds Registration: MA creative writing (crime fiction) Third and final letter from AQO following up non-receipt of UG External Examiners’ reports (if necessary) 13 Thurs

14 Fri 9.00am - deadline for students to notify LTS if they wish to take compensation 12.00hrs deadline for LTS to receive coursework assignment question(s) from Schools 9.00am - deadline for students to notify LTS if they wish to take compensation 12.00hrs deadline for LTS to receive coursework assignment question(s) from Schools HESA Initial submission deadline 15 Sat September 2018 Vacation 16 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 17 Mon Registration: MBBS Medicine and MBBS Medicine with a Foundation Year 18 Tues Registration: UG Drama Courses (W400, WQ43, WW84) Release provisional progression coursework tasks to students PGT OME commences 19 Weds Registration of International, EU and Visiting students Registration of International, EU and Visiting students 20 Thurs Registration of International, EU and Visiting students Registration of International, EU and Visiting students 21 Fri Registration – PGT Home 22 Sat Registration - UG Home students September/October 2018 REGISTRATION WEEKEND Week 1 23 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 24 Mon Registration - any remaining students not already registered to be registered in Hubs (home UG/PGT) and ARM (EU/International students) Autumn Semester begins Registration - any remaining students not already registered to be registered in Hubs (home UG/PGT) and ARM (EU/International students) ADG to remind teams re provisional progression timeline Annual room audit by RBO (exact week to be confirmed) 25 Tues LTS to chase up late enrollers for 2018-19 modules 26 Weds LTS to chase up late enrollers for 2018-19 modules 27 Thurs LTS to chase up late enrollers for 2018-19 modules

28 Fri LTS to chase up late enrollers for 2018-19 modules AQO to provide module and course tracker lists to LTSs for annual monitoring purposes. AQO to provide ECP and Exam Board tracker and ask LTSs to populate Deadline for academic colleagues to provide provisional progression exam papers to AQO 29 Sat October 2018 Week 2 30 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 1 Mon AQO to issue reassessment fees billing to students.

AQO to provide data (for PGT exam series) to Hubs for checking LTS ASO to ensure that Plagiarism/Academic Appeals Database for 17/18 academic year is up to date Fees billing for UG and PGT students starts for Autumn Semester Initial Teacher Training (ITT) return deadline (18/19 PGCE 2 Tues 3 Weds 4 Thurs 10.00am deadline for LTS to submit any concessions for UG course transfers/repeat in 2018/19 academic year/late admissions to UG courses Registration: PG Certificate in Employment Law 5 Fri 16.00hrs deadline for LTS to inform students of the outcome of concessions for UG course transfers/repeat in 2018/19 academic year/late admissions to UG courses AQO to remind Hub teams of Board of Examiner appointment process Rollover of 2018/19 module information to create 2019/20 MAVs and MAPs for editing.

FPG to confirm with CIS Dev 6 Sat October 2018 Week 3 7 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS)

8 Mon AQO to run/organise provisional progression assessments/delayed assessments or reassessments for UG continuing students SMR generation (FPG) for sem 1, Autumn Semester and year-long modules only, not for spanning modules. Initial Admissions Transfer Form deadline (Forms B and D) 25% fee liability point (all UG/PGT students) 9 Tues AQO provisional progression period 10 Weds AQO provisional progression period 11 Thurs AQO provisional progression period 12 Fri 17.00 deadline (Undergraduate and Postgraduate Modules) for amendments to semester 1 module enrolment and year-long module – amendments within SITS.

Any further amendments to be processed by LTS only by concession after this day All UG module enrolment changes after this date also need to be reported to the AQO for accuracy of examination timetable 17.00 deadline (Undergraduate and Postgraduate Modules) for amendments to semester 1 module enrolment and year-long module – amendments within SITS. Any further amendments to be processed by LTS only by concession after this day All PGT module enrolment changes after this date also need to be reported to the AQO for accuracy of examination timetable EC Lead to send out EC email reminder to Hub teams (for them to sent to students) AQO provisional progression period 13 Sat October 2018 Week 4 14 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 15 Mon ADG to remind LTS teams to enable the UG and PGT ECP and BoE members access to Tableau (and withdrawn those no longer eligible by November) Deadline for Schools to provide LTS with module update information for 2019-20 and 2020-21.

16 Tues Deadline for students to submit provisional progression coursework 17 Weds 18 Thurs

19 Fri Deadline for application for individual arrangements for long standing illness/disability (in respect of UG and PGT assessments) Deadline for LTS to receive UG provisional progression marks from Schools Deadline for application for individual arrangements for long standing illness/disability (in respect of UG and PGT assessments) Deadline for LTS to receive PGT provisional progression marks from Schools AQO to remind LTS teams re deadline for identifying triggers for module monitoring 20 Sat October 2018 Week 5 21 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 22 Mon Deadline for LTS teams to submit external examiner appointment documentation to AQO for UG Boards of Examiners for 2018/19 Deadline for Schools to return provisional progression marks to LTS Deadline to submit external examiner appointment documentation to AQO for PGT Boards of Examiners for 2018/19 Deadline for Schools to return provisional progression marks to LTS ADG to offer training/breifings to PGT Exam Board members (particularly academic colleauges having direct access for the first time) re use of Tableau reprots Fees billing finishes for UG and PGT students for Autumn Semester 23 Tues Deadline for LTS to enter UG provisional progression marks from Schools into SITS Marks and liaising with external examiners for dissertations AQO to remind LTS teams re Exam Board and ECP details ADG to commence reviewing the SITS exam board letters and emails.

24 Weds Deadline for PGT marks entry (for 2017/18 Exam Boards) LTS Web Administrator to take down September Induction Programmes from New Student Website 25 Thurs 26 Fri 17.00hrs - Deadline for LTS to enter confirmed provisional progression marks and PIT codes for UG continuing students. Deadline for LTS to advise MOs and TDs of the 2018-19 triggered modules for review.

17.00hrs - Deadline for LTS to enter confirmed provisional progression marks and PIT codes for PGT continuing students. Deadline for LTS to advise MOs and TDs of the 2018-19 triggered modules for review. AQO to remind Hub teams of PGT data checking. 27 Sat

October/November 2018 Week 6 28 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 29 Mon Deadline for LTS to inform students the outcome of their provisional progression assessment(s), including those choosing to take compensation Deadline for LTS to have reviewed and approved the basic module details LTS to provide Course Directors with a module list which will include all of the submitted and approved information.

This is used to inform the Course Deadline for LTS to have reviewed and approved the basic module details LTS to provide Course Directors wi th a module list which will include all of the submitted and approved information. This is used to inform the Course overview On-line module enrolment opens for those courses for which semester 2 module choices are made in November (mostly NBS, PGT). Course Profile rollover to create 2019-20 diets. 30 Tues 31 Weds Registration: PG Diploma Pharmacy Practice 1 Thurs Data extraction of module enrolment for HESES return 2 Fri 17:00hrs deadline for LTS to confirm accuracy of UG exams data issued by AQO (for summer 2019 exam period) 17:00hrs deadline for LTS to confirm accuracy of PGT exams data issued by AQO (for summer 2019 exam period) AQO to receive completed, accurate data for main series exams (from LTS and LSO) On-line module enrolment closes for those courses for which semester 2 modules choices are made in November 3 Sat November 2018 Week 7 4 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 5 Mon AQO to send out appointment letters to UG and PGT external examiners for 2018/19 6 Tues Requests to School Managers for information for January/February course start dates for the New Student Website 7 Weds 8 Thurs

9 Fri Deadline for data entry of all module enrolments (for HESES Return) Confirmation of module choices for Semester 2 (PGT & UG - FY and yr 1 only) Deadline for data entry of all module enrolments (for HESES Return) Confirmation of module choices for Semester 2 (PGT & UG - FY and yr 1 only) AQO to publish PGT Exams Timetable for January 2019 10 Sat November 2018 Week 8 11 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 12 Mon Hub teams to organise return to study letters and send out by no later than 19 November AQO to publish MBA Examination timetabale Timetabling Manager to invite academic staff to a briefing session on timetabling/slotting etc.

Deadline for Schools to provide LTS with course up-date information for 2019-20 and 2020-21 13 Tues 14 Weds 15 Thurs 16 Fri Deadline for Schools to submit PGT exam papers to AQO for the Jan (PGT) exam series 17 Sat November 2018 Week 9 18 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 19 Mon Hub teams to organise return to study letters and send out today prior to semester 2 starting on 14.1.19 AQO to remind Hub teams of PGT pass list process and what to do re absences of examiners from Boards 20 Tues 21 Weds 22 Thurs Deadline for all PGT Final Boards to have been held for 2017-18 courses, in order for any finalists' results to be entered in SITS before Winter Graduation conferment

23 Fri 17.00hrs - results for any finalists in 2017-18 must be entered in SITS. ECP Lead to send out EC email reminder to Hub teams (for them to sent to students) 24 Sat November/December 2018 Week 10 25 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 26 Mon EXAMS - MBA exam period 17:00hrs - SAW records with pass lists must be on the system, to meet Winter Graduation conferment deadline. Timetabling Manager to provide timetabling guidance to academic staff.

27 Tues EXAMS - MBA exam period 28 Weds EXAMS - MBA exam period 29 Thurs EXAMS - MBA exam period Data extraction of module enrolment for HESES 30 Fri EXAMS - MBA exam period Winter Graduation conferment date - any candidates on a passlist will have their award conferred and will receive their parchment by post 1 Sat December 2018 Week 11 2 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 3 Mon AQO to remind Hub teams ore PGT compliance for annual monitoring 4 Tues 5 Weds 6 Thurs 7 Fri 8 Sat December 2018 Week 12 9 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 10 Mon New Student Website for Jan/February starters to be finalised 11 Tues 12 Weds 13 Thurs OME: Team Leaders to check routes to be included for 2019/20