Learning and Teaching Service Schedule (UG/PGT) 2018-19 v2

Learning and Teaching Service Schedule (UG/PGT) 2018-19 v2

Learning and Teaching Service Schedule (UG/PGT) 2018-19 v2 The location of tasks in the columns indicate whether it should be completed by the relevant UG teams/PGT teams in hubs, or whether they are carried out by teams supporting non standard courses/ colleagues in the Assessment and Quality Office (ADG). Deadlines for Quality Assurance and Enhancement may require support from teams in hubs - LTS colleagues should always check other columns. Professional Courses (non standard deadlines) relate to courses in FMH Schools (UG or PGT) and may also include non standard deadlines in EDU/PHA/SWK/PSY Not all the Exam Board information for Nursing (HSC) courses have been included as these are too numerous to include! Other Major Deadlines relate to tasks being carried out by colleagues in the Finance, Planning and Governance/Schools/ARM/other non LTS staff, which may have an impact on LTS deadlines.

July 2018 Vacation 22 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 23 Mon Hub teams to organise return to study letters and send out by no later than 30 July LTS Web Administrator to make New Student Website live Student automation turned of as off 16th July 2018 (FPG) 24 Tues 25 Weds 26 Thurs 27 Fri 17.00hrs - Deadline for finalised information for the New Student Website (especially all compulsory materials Induction Programmes, HoS, Prep Materials) to be ready for the Web Administrator to upload from all relevant LTS Administrators 17.00hrs - Deadline for finalised information for the New Student Website (especially all compulsory materials Induction Programmes, HoS, Prep Materials) to be ready for the Web Administrator to upload from all relevant LTS Administrators AQO to publish Undergraduate and Postgraduate Reassessment Examination Timetable 2017/18 28 Sat July/August 2018 Vacation 29 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 30 Mon Earliest date for teaching timetables for 2018-19 to be available to LTS staff for checking Hub teams to organise return to study letters and send out today prior to semester 1 starting on 24.9.18 Earliest date for teaching timetables for 2018-19 to be available to LTS staff for checking ADG to remind Hub teams to set and display reassessment due dates on eVision.

ADG to remind Hub teams when global update of reassessment due dates occure and what they need to do Deadline for PGT international applicants to have paid a deposit. Deadline for all applicants who are eligible for UEA accommodation to return their preference forms. 31 Tues Module Titles and descriptions rollover (FPG) Online Registration turned off at 17.00 (FPG) 1 Weds Rollover of student records in SITS (FPG)

2 Thurs Deadline for UG external examiners to submit their reports to AQO Rollover of student records in SITS (FPG) 3 Fri Rollover of student records in SITS (FPG) 4 Sat August 2018 Vacation 5 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 6 Mon ADG to check reasessment reports in Tableau to ensure they are fit for purpose.

ADG to communicate to LTS teams re any issues with reports and who to report to Student scheduling completed (continuing students) Rollover of student records in SITS (FPG) 7 Tues OME webpages to be changed to PGT version (FPG) Rollover of student records in SITS (FPG) 8 Weds Student automation reinstated (FPG) Online registration for continuing students opens 9 Thurs 10 Fri EXAMS - Reassessment Exams/course tests First reminder from AQO re non receipt of UG external examiners' reports (if necessary) 11 Sat August 2018 Vacation 12 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 13 Mon Deadline for publishing teaching timetables for 2018/19 to continuing students EXAMS - Reassessment Exams/course tests 14 Tues EXAMS - Reassessment Exams/course tests 15 Weds EXAMS - Reassessment Exams/course tests 16 Thurs EXAMS - Reassessment Exams/course tests A level Results published.

Clearing starts. 17 Fri EXAMS - Reassessment Exams/course tests 18 Sat August 2018 Vacation

19 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 20 Mon Deadline for submission of UG and PGT reassessment Deadline for submission of UG and PGT reassessment EXAMS - Reassessment Exams/course tests Online registration opens for new students 21 Tues EXAMS - Reassessment Examinations commence (include Course Tests) 22 Weds EXAMS - Reassessment Examinations commence (include Course Tests) 23 Thurs EXAMS - Reassessment Examinations commence (include Course Tests) 24 Fri EXAMS - Reassessment Examinations commence (include Course Tests) Student scheduling starts (new students).

25 Sat August/September 2018 Vacation 26 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 27 Mon Late Summer Bank Holiday. 28 Tues 29 Weds 16.00 deadline for entry of all module reassessment marks on SITS 16.00 deadline for entry of all module reassessment marks on SITS Second reminder from the AQO re non receipt of UG external examiners' reports (if necessary) ATR process is completed by ARM for the majority of UG students starting in September 2018 (except INTO students, those with pending results or picked up through clearing).

30 Thurs Paperwork preparation for reassessment boards. 31 Fri 16.00 deadline for confirmation of all module reassessment marks on SITS. Any changes to module marks (e.g. scaling) made after this deadline must be reported to the relevant Team Leader if their students will be affected. 1 Sat September 2018 Vacation 2 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 3 Mon ECPs and Stage/Final Reassessment examination boards Dissertation submissions for standard courses commence AQO to send out CT/Exams spreadsheet for 2018-9 to LTSs for completion

4 Tues ECPs and Stage/Final Reassessment examination boards Registration for MSc Development Economics Online registration finance task opens 5 Weds ECPs and Stage/Final Reassessment examination boards 6 Thurs AM only - ECP and Stage/Final Reassessment examination boards 17.00 deadline for entry and confirmation of PIT codes following Stage Reassessment Boards 17:00 Results deadline for reassessment finalists’ decisions to be entered on SITS and results and signature sheets to reach AQO 17:00 Results deadline for reassessment finalists’ decisions to be entered on SITS and results and signature sheets to reach AQO SRO office to run automation daily until start of registration for UG students who have progressed and for students who are required to withdraw from the University 7 Fri Deadline to contact academics for provisional progression coursework assignment question(s) and/or course test and/or exam question papers AQO 17:00 Deadline for pass lists for final year reassessment students to be published.

8 Sat September 2018 Vacation 9 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 10 Mon Registration: BSc Midwifery and BSc Midwifery (shortened) Registration : PGCE, Economics Masters, MSc Health Economics and Graduate Diploma in Legal Studies AQO to send out exams data (for main exam series) to LTS for checking. AQO to send out exams data to LSO for exam question paper production.

11 Tues Registration: MSc Impact Evaluation for International Development 12 Weds Registration: MA creative writing (crime fiction) Third and final letter from AQO following up non-receipt of UG External Examiners’ reports (if necessary) 13 Thurs

14 Fri 9.00am - deadline for students to notify LTS if they wish to take compensation 12.00hrs deadline for LTS to receive coursework assignment question(s) from Schools 9.00am - deadline for students to notify LTS if they wish to take compensation 12.00hrs deadline for LTS to receive coursework assignment question(s) from Schools HESA Initial submission deadline 15 Sat September 2018 Vacation 16 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 17 Mon Registration: MBBS Medicine and MBBS Medicine with a Foundation Year 18 Tues Registration: UG Drama Courses (W400, WQ43, WW84) Release provisional progression coursework tasks to students PGT OME commences 19 Weds Registration of International, EU and Visiting students Registration of International, EU and Visiting students 20 Thurs Registration of International, EU and Visiting students Registration of International, EU and Visiting students 21 Fri Registration – PGT Home 22 Sat Registration - UG Home students September/October 2018 REGISTRATION WEEKEND Week 1 23 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 24 Mon Registration - any remaining students not already registered to be registered in Hubs (home UG/PGT) and ARM (EU/International students) Autumn Semester begins Registration - any remaining students not already registered to be registered in Hubs (home UG/PGT) and ARM (EU/International students) ADG to remind teams re provisional progression timeline Annual room audit by RBO (exact week to be confirmed) 25 Tues LTS to chase up late enrollers for 2018-19 modules 26 Weds LTS to chase up late enrollers for 2018-19 modules 27 Thurs LTS to chase up late enrollers for 2018-19 modules

28 Fri LTS to chase up late enrollers for 2018-19 modules AQO to provide module and course tracker lists to LTSs for annual monitoring purposes. AQO to provide ECP and Exam Board tracker and ask LTSs to populate Deadline for academic colleagues to provide provisional progression exam papers to AQO 29 Sat October 2018 Week 2 30 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 1 Mon AQO to issue reassessment fees billing to students.

AQO to provide data (for PGT exam series) to Hubs for checking LTS ASO to ensure that Plagiarism/Academic Appeals Database for 17/18 academic year is up to date Fees billing for UG and PGT students starts for Autumn Semester Initial Teacher Training (ITT) return deadline (18/19 PGCE 2 Tues 3 Weds 4 Thurs 10.00am deadline for LTS to submit any concessions for UG course transfers/repeat in 2018/19 academic year/late admissions to UG courses Registration: PG Certificate in Employment Law 5 Fri 16.00hrs deadline for LTS to inform students of the outcome of concessions for UG course transfers/repeat in 2018/19 academic year/late admissions to UG courses AQO to remind Hub teams of Board of Examiner appointment process Rollover of 2018/19 module information to create 2019/20 MAVs and MAPs for editing.

FPG to confirm with CIS Dev 6 Sat October 2018 Week 3 7 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS)

8 Mon AQO to run/organise provisional progression assessments/delayed assessments or reassessments for UG continuing students SMR generation (FPG) for sem 1, Autumn Semester and year-long modules only, not for spanning modules. Initial Admissions Transfer Form deadline (Forms B and D) 25% fee liability point (all UG/PGT students) 9 Tues AQO provisional progression period 10 Weds AQO provisional progression period 11 Thurs AQO provisional progression period 12 Fri 17.00 deadline (Undergraduate and Postgraduate Modules) for amendments to semester 1 module enrolment and year-long module – amendments within SITS.

Any further amendments to be processed by LTS only by concession after this day All UG module enrolment changes after this date also need to be reported to the AQO for accuracy of examination timetable 17.00 deadline (Undergraduate and Postgraduate Modules) for amendments to semester 1 module enrolment and year-long module – amendments within SITS. Any further amendments to be processed by LTS only by concession after this day All PGT module enrolment changes after this date also need to be reported to the AQO for accuracy of examination timetable EC Lead to send out EC email reminder to Hub teams (for them to sent to students) AQO provisional progression period 13 Sat October 2018 Week 4 14 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 15 Mon ADG to remind LTS teams to enable the UG and PGT ECP and BoE members access to Tableau (and withdrawn those no longer eligible by November) Deadline for Schools to provide LTS with module update information for 2019-20 and 2020-21.

16 Tues Deadline for students to submit provisional progression coursework 17 Weds 18 Thurs

19 Fri Deadline for application for individual arrangements for long standing illness/disability (in respect of UG and PGT assessments) Deadline for LTS to receive UG provisional progression marks from Schools Deadline for application for individual arrangements for long standing illness/disability (in respect of UG and PGT assessments) Deadline for LTS to receive PGT provisional progression marks from Schools AQO to remind LTS teams re deadline for identifying triggers for module monitoring 20 Sat October 2018 Week 5 21 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 22 Mon Deadline for LTS teams to submit external examiner appointment documentation to AQO for UG Boards of Examiners for 2018/19 Deadline for Schools to return provisional progression marks to LTS Deadline to submit external examiner appointment documentation to AQO for PGT Boards of Examiners for 2018/19 Deadline for Schools to return provisional progression marks to LTS ADG to offer training/breifings to PGT Exam Board members (particularly academic colleauges having direct access for the first time) re use of Tableau reprots Fees billing finishes for UG and PGT students for Autumn Semester 23 Tues Deadline for LTS to enter UG provisional progression marks from Schools into SITS Marks and liaising with external examiners for dissertations AQO to remind LTS teams re Exam Board and ECP details ADG to commence reviewing the SITS exam board letters and emails.

24 Weds Deadline for PGT marks entry (for 2017/18 Exam Boards) LTS Web Administrator to take down September Induction Programmes from New Student Website 25 Thurs 26 Fri 17.00hrs - Deadline for LTS to enter confirmed provisional progression marks and PIT codes for UG continuing students. Deadline for LTS to advise MOs and TDs of the 2018-19 triggered modules for review.

17.00hrs - Deadline for LTS to enter confirmed provisional progression marks and PIT codes for PGT continuing students. Deadline for LTS to advise MOs and TDs of the 2018-19 triggered modules for review. AQO to remind Hub teams of PGT data checking. 27 Sat

October/November 2018 Week 6 28 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 29 Mon Deadline for LTS to inform students the outcome of their provisional progression assessment(s), including those choosing to take compensation Deadline for LTS to have reviewed and approved the basic module details LTS to provide Course Directors with a module list which will include all of the submitted and approved information.

This is used to inform the Course Deadline for LTS to have reviewed and approved the basic module details LTS to provide Course Directors wi th a module list which will include all of the submitted and approved information. This is used to inform the Course overview On-line module enrolment opens for those courses for which semester 2 module choices are made in November (mostly NBS, PGT). Course Profile rollover to create 2019-20 diets. 30 Tues 31 Weds Registration: PG Diploma Pharmacy Practice 1 Thurs Data extraction of module enrolment for HESES return 2 Fri 17:00hrs deadline for LTS to confirm accuracy of UG exams data issued by AQO (for summer 2019 exam period) 17:00hrs deadline for LTS to confirm accuracy of PGT exams data issued by AQO (for summer 2019 exam period) AQO to receive completed, accurate data for main series exams (from LTS and LSO) On-line module enrolment closes for those courses for which semester 2 modules choices are made in November 3 Sat November 2018 Week 7 4 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 5 Mon AQO to send out appointment letters to UG and PGT external examiners for 2018/19 6 Tues Requests to School Managers for information for January/February course start dates for the New Student Website 7 Weds 8 Thurs

9 Fri Deadline for data entry of all module enrolments (for HESES Return) Confirmation of module choices for Semester 2 (PGT & UG - FY and yr 1 only) Deadline for data entry of all module enrolments (for HESES Return) Confirmation of module choices for Semester 2 (PGT & UG - FY and yr 1 only) AQO to publish PGT Exams Timetable for January 2019 10 Sat November 2018 Week 8 11 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 12 Mon Hub teams to organise return to study letters and send out by no later than 19 November AQO to publish MBA Examination timetabale Timetabling Manager to invite academic staff to a briefing session on timetabling/slotting etc.

Deadline for Schools to provide LTS with course up-date information for 2019-20 and 2020-21 13 Tues 14 Weds 15 Thurs 16 Fri Deadline for Schools to submit PGT exam papers to AQO for the Jan (PGT) exam series 17 Sat November 2018 Week 9 18 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 19 Mon Hub teams to organise return to study letters and send out today prior to semester 2 starting on 14.1.19 AQO to remind Hub teams of PGT pass list process and what to do re absences of examiners from Boards 20 Tues 21 Weds 22 Thurs Deadline for all PGT Final Boards to have been held for 2017-18 courses, in order for any finalists' results to be entered in SITS before Winter Graduation conferment

23 Fri 17.00hrs - results for any finalists in 2017-18 must be entered in SITS. ECP Lead to send out EC email reminder to Hub teams (for them to sent to students) 24 Sat November/December 2018 Week 10 25 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 26 Mon EXAMS - MBA exam period 17:00hrs - SAW records with pass lists must be on the system, to meet Winter Graduation conferment deadline. Timetabling Manager to provide timetabling guidance to academic staff.

27 Tues EXAMS - MBA exam period 28 Weds EXAMS - MBA exam period 29 Thurs EXAMS - MBA exam period Data extraction of module enrolment for HESES 30 Fri EXAMS - MBA exam period Winter Graduation conferment date - any candidates on a passlist will have their award conferred and will receive their parchment by post 1 Sat December 2018 Week 11 2 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 3 Mon AQO to remind Hub teams ore PGT compliance for annual monitoring 4 Tues 5 Weds 6 Thurs 7 Fri 8 Sat December 2018 Week 12 9 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 10 Mon New Student Website for Jan/February starters to be finalised 11 Tues 12 Weds 13 Thurs OME: Team Leaders to check routes to be included for 2019/20

14 Fri Deadline for LTS to agree (with Schools) dates for School PreBoard Extenuating Circumstances Panels and Exam Boards details. Autumn Semester ends Deadline for completion of PGT 2017-18 Course Review Deadline for LTS to agree (with Schools) dates for School PreBoard Extenuating Circumstances Panels and Exam Boards details. Autumn Semester ends AQO to commence work on compliance for PGT 2017-18 annual monitoring AQO to receive completed data from Hub teams re ECPs and Exam Board details (check, follow up queries, provide info to WEB team for uploading to portal) 15 Sat December 2018 Christmas Break 1 16 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 17 Mon Deadline for UG module update for 2019/20 (and 2020/21, TBC) Deadline for PGT module update for 2019/20 (and 2020/21, TBC) EXAM - MED exam (Physican Associate) 18 Tues 19 Weds 20 Thurs 21 Fri 22 Sat December 2018 / January 2019 Christmas Break 2 23 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 24 Mon 25 Tues 26 Weds 27 Thurs 28 Fri 29 Sat January 2019 Christmas Break 3 30 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 31 Mon 1 Tues 2 Weds AQO to commence invigilator recruitment exericise (adverts, interviews, appointments, training) 3 Thurs 4 Fri 5 Sat January 2019 Christmas Break 4 6 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) University Buildings Closed University Buildings Closed University Buildings Closed University Buildings Closed University Buildings Closed University Buildings Closed University Buildings Closed University Buildings Closed

7 Mon Registration: Undergraduate Adult Nursing, MSc Adult Nursing, MSc Physician Assocate Studies, MA Educational Practice and Research Registration: Undergraduate Adult Nursing, MSc Adult Nursing, MSc Physician Assocate Studies, MA Educational Practice and Research EXAMS - Postgraduate Taught Examinations start 8 Tues EXAMS - Postgraduate Taught Examinations start 9 Weds Registration: Spring semester Visiting students EXAMS - Postgraduate Taught Examinations start 10 Thurs EXAMS - Postgraduate Taught Examinations start 11 Fri EXAMS - Postgraduate Taught exams. Deadline for receipt of PGT External Examiners' reports Deadline for Faculties to update UG/PGT modules (including submission dates of summative and formative coursework, and where possible, course test dates) for 2019/20.

12 Sat January 2019 Week 1 13 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 14 Mon Spring Semester begins/Teaching begins Spring Semester begins/Teaching begins Fees billing for UG and PGT students starts for Spring Semester 15 Tues Registration: MBA (FT & PT) 16 Weds Deadline to receive semester 1r CW marks (except any Spring Semester week 1 submissions) 17 Thurs 18 Fri 17.00 – deadline for entry of all UG coursework marks for 2018/19 semester 1 modules on SITS (in preparation for Progress Boards) 19 Sat January 2019 Week 2 20 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 21 Mon ACTION FOR ADG - To insert date (sometime in April 2019) 22 Tues 23 Weds 24 Thurs

25 Fri OME: Team Leaders to confirm all routes involved in 2019/20 OME 17.00hrs – deadline for all UG amendments to semester 2 modules. Further amendments to be processed only by concession from LTS Managers after this date. All module enrolment changes after this date also need to be reported to AQO for exam scheduling purposes. 17.00hrs – deadline for all PGT reassessment decisions and PGT January exam results to be entered in SITS. 17.00hrs – deadline for all UG amendments to semester 2 modules. Further amendments to be processed only by concession from LTS Managers after this date. All module enrolment changes after this date also need to be reported to AQO for exam scheduling LTS Web Administrator to publish ECP and Exam Board dates (plus associated deadlines) for Summer exam boards in 2019 First reminder/letter from the AQO following up non-receipt of PGT external examiners’ reports (for 2017/18) 26 Sat January/February 2019 Week 3 27 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 28 Mon Registration: Surgery courses (Coloproctology, Oncoplastic Breast Surgery, Knee Surgery, Regional Anaesthesia) AQO to issue reminder in LTS News: LTS Teams not to make any changes to module enrolments/assessment pattern/any data that may affect Exam timetable for main series.

Publication of MED timetables (for March exam series) LTS large cohort spreadsheet Excercise commences SMR generation for Sem2 & Term 2 Modules (FPG) 29 Tues 30 Weds 31 Thurs 1 Fri 17.00hrs – by which all UG Student Progress meetings must have been held (except HSC and MED) and marks confirmed on SITS for semester 1 visiting students only LTS teams to consider large cohort room requirements and complete the large cohort spreadsheet issued by Room bookings office LTS teams to consider large cohort room requirements and complete the large cohort spreadsheet issued by Room bookings office EC Lead to send EC reminder email to Hub colleagues (for them to send onto students) Deadline for local support to send all UG and PGT exam papers and course tests (including reassessment), to reach the Assessments Office for exams for Summer 2018/9 2 Sat February 2019 Week 4 3 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 4 Mon Registration: MSc Occupational Therapy and MSc Physiotherapy AQO to commence exam question paper tracking/checking exercise LSO to provide guidance/advice on module choices (via briefings, adviser meetings etc)

5 Tues LSO to provide guidance/advice on module choices (via briefings, adviser meetings etc) 6 Weds LSO to provide guidance/advice on module choices (via briefings, adviser meetings etc) 7 Thurs LSO to provide guidance/advice on module choices (via briefings, adviser meetings etc) 8 Fri Deadline for application for individual arrangements for long standing illness/disability (in respect of UG and PGT assessments) Deadline for teams to receive provisional progression marks from Schools Deadline for application for individual arrangements for long standing illness/disability (in respect of UG and PGT assessments) Deadline for teams to receive provisional progression marks from Schools Second letter/reminder from the Assessments Office following up on nonreceipt of PGT external examiners’ reports LSO to provide guidance/advice on module choices (via briefings, adviser meetings etc) 9 Sat February 2019 Week 5 10 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 11 Mon LTS to undertake data checking for students continuing in 2019/20 LTS to undertake data checking for students continuing in 2019/20 12 Tues 13 Weds 14 Thurs 15 Fri LTS to complete data checking for students continuing in 2019/20 LTS to complete data checking for students continuing in 2019/20 16 Sat February 2019 17 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 18 Mon FPG to commence generation of student diets on SITS for 2019/20 19 Tues 20 Weds 21 Thurs 22 Fri Third and final letter/reminder from AQO following up non-receipt of PGT external examiners’ reports 23 Sat February/March 2019 Week 7

24 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 25 Mon LTS to return large cohort spreadsheet exercise (for Timetabling) to Room Bookings Office LTS to return large cohort spreadsheet exercise (for Timetabling) to Room Bookings Office ADG to start planning exam board breifings/training/ updating guidance documents (for April) 26 Tues 27 Weds 28 Thurs 17.00hrs deadline to complete the final generation of student diets on SITS (no errors!) 1 Fri 2 Sat March 2019 Week 8 3 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 4 Mon Publication of main examination timetable (UG and PGT) Schools to provide guidance and advice on module choices (in briefings, advisor meetings etc) to students for 2019/20 5 Tues 6 Weds 7 Thurs 8 Fri 9 Sat March 2019 Week 9 10 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 11 Mon CBO check begins for EDU, MED, HSC, SWK etc EXAMS - MED Exam series (year 05) EC Lead to send EC reminder email to Hub colleagues (for them to send onto students) Schools to provide guidance and advice on module choices (in briefings, advisor meetings etc) to students for 2019/20.

Congregation registration task opens for UG students to register for Summer 2019 Congregation 12 Tues EXAMS - Med Exam series (year 05) School module guidance/briefing sessions 13 Weds On-line module enrolment system opens for 2019/2020. SITS training: timetabling set up commences. EXAMS - Med Exam series (year 05) School module guidance/briefing sessions 14 Thurs EXAMS - Med Exam series (year 05) School module guidance/briefing sessions

15 Fri EXAMS - Med Exam series (year 05) School module guidance/briefing sessions Update of teaching patterns (ISD) 16 Sat March 2019 Week 10 17 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 18 Mon SITS training: timetabling set up commences.

Hub teams to organise return to study letters and send out by no later than 25 March 19 Tues 20 Weds 21 Thurs 22 Fri 23 Sat March 2019 Week 11 24 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 25 Mon LTS to ask Module Organisers for the delayed assessment item tasks (coursework) Hub teams to organise return to study letters and send out today (prior to assessment period commencing on 20.5.19) LTS to ask Module Organisers for the delayed assessment item tasks (coursework) 26 Tues 27 Weds Deadline to send any outstanding passlists to AQO, for Spring Graduation conferment Deadline to send any outstanding passlists to AQO, for Spring Graduation conferment Deadline for CBO checking to be completed for EDU, MED, HSC, SWK etc.

CBO rollover for all Schools (FPG). 28 Thurs 29 Fri 30 Sat April 2019 Easter Break Week 1 31 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 1 Mon

2 Tues 3 Weds AQO to hold briefing sessions for invigilators (new staff briefings and continuing staff briefings.) 17.00hrs on Weds 3 April - deadline for SAW records with pass lists to be on the system, to meet the Spring Graduation conferment deadline. 4 Thurs 5 Fri Spring Graduation conferment date - any candidates on a passlist will have their award conferred and will receive their parchment by post 6 Sat April 2019 Easter Break Week 2 7 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 8 Mon Deadline for Schools to send Teaching timetable information for 2019/20 from HOS for FMH and PHA, to LTS 9 Tues Timetabling setup begins (teaching patterns and events) Timetabling setup begins (teaching patterns and events) 10 Weds 11 Thurs 12 Fri 13 Sat April 2019 Easter Break Week 3 14 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 15 Mon 16 Tues 17 Weds 17.00hrs - Schools to provide delayed UG assessment tasks (coursework) to LTS 18 Thurs 19 Fri 20 Sat April 2019 Easter Break Week 4 21 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 22 Mon University Building Closed University Building Closed University Building Closed University Building Closed

23 Tues 24 Weds LTS to chase late enrollers for 2019/20 modules 25 Thurs LTS to chase late enrollers for 2019/20 modules 26 Fri LTS to chase late enrollers for 2019/20 modules AQO to send email to Teaching Directors and Chairs of Examiners regarding generalised exam feedback for LTS website 27 Sat April/May 2019 Week 12 28 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 29 Mon Spring Semester cointinues/Teaching continues 30 Tues AQO to hold briefing sessions for staff who are assisting with the main series exam period 1 Weds 2 Thurs 3 Fri Deadline for Schools to send Teaching timetable information (not PHA and FMH) and induction events for 2019/20 from HOS, to LTS 4 Sat May 2019 Week 13 5 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 6 Mon 7 Tues Briefing/training on Exam Board procedures for LTS staff during this week ADG to host breifing sessions this week for LTS staff (and academic staff as necessary) on Exam Board procedures EC Lead to send EC reminder email re.

examinations to Hub colleagues (for them to send onto students) 8 Weds 9 Thurs Last Date for CW submissions by students Last Date for CW submissions by students QUESTION FOR ADG - what does this refer to? Last date for CW submission by students? 10 Fri May Day Bank Holiday. University Buildings Closed University Building Closed

11 Sat May 2019 12 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 13 Mon AQO set up exam venues for main series 14 Tues AQO set up exam venues for main series 15 Weds AQO set up exam venues for main series 16 Thurs AQO set up exam venues for main series 17 Fri Spring Semester ends Spring Semester ends AQO set up exam venues for main series 18 Sat May 2019 19 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 20 Mon 15.00hrs - deadline for students to submit coursework from delayed assessment tasks FMH Timetabling set up ends (teaching patterns and events) includes co-timetabling information 15.00hrs - deadline for students to submit coursework from delayed assessment tasks FMH Timetabling set up ends (teaching patterns and events) includes co-timetabling information AQO - EXAMS Undergraduate and Postgraduate Taught Examinations Room allocation process for 2018-19 starts.

SITS students scheduling starts. 21 Tues AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 22 Weds AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 23 Thurs AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 24 Fri Timetabling set up ends (teaching patterns and events) includes co-timetabling information AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 25 Sat May/June 2019 26 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 27 Mon 28 Tues AQO - EXAMS Undergraduate and Postgraduate Taught Examinations SITS student scheduling training commences.

Spring Bank holiday, University Buildings Closed

29 Weds AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 30 Thurs AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 31 Fri AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 1 Sat June 2019 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 3 Mon AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 4 Tues AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 5 Weds Last date for CW to be returned to Hubs Last date for CW to be returned to Hubs AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 6 Thurs Deadline to receive semester 2 CW marks Deadline to receive semester 2 CW marks AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 7 Fri AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 8 Sat June 2019 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 10 Mon AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 11 Tues AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 12 Weds AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 13 Thurs AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 14 Fri Deadline to receive EX marks (except for exams held in Week 4) Deadline to receive EX marks (except for exams held in Week 4) AQO - EXAMS Undergraduate and Postgraduate Taught Examinations 15 Sat June 2019 (M t) 16 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 17 Mon Marking and liaison with External Examiners Marking and liaison with External Examiners AQO - EXAMS MED (years 05 resit)

18 Tues Marking and liaison with External Examiners Marking and liaison with External Examiners AQO - EXAMS MED (years 05 resit) 19 Weds LTS staff entering marks LTS staff entering marks AQO - EXAMS MED (years 05 resit) 20 Thurs 16.00hrs – deadline for entry and confirmation of all (CW and Exam) UG marks (and any Mlevel modules forming part of Integrated Masters programme) on SITS (except FMH Schools) 16.00hrs – deadline for entry and confirmation of all (CW and Exam) UG marks (and any M-level modules forming part of Integrated Masters programme) on SITS (except FMH Schools) AQO - EXAMS MED (years 05 resit) 21 Fri LTS staff processing/preparation for Exams Boards LTS staff processing/preparation for Exams Boards AQO - EXAMS MED (years 05 resit) 22 Sat June/July 2019 23 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 24 Mon ECPs/Final Stage/Final Assessment Boards/any relevant PGT Boards ECPs/Final Stage/Final Assessment Boards/any relevant PGT Boards AQO to send reminders to Hub teams re pass list publication etc 25 Tues ECPs/Final Stage/Final Assessment Boards/any relevant PGT Boards ECPs/Final Stage/Final Assessment Boards/any relevant PGT Boards Room allocation process for 2018-19 ends 26 Weds Final Stage/Final Assessment Boards/any relevant PGT Boards Final Stage/Final Assessment Boards/any relevant PGT Boards 27 Thurs 17.00hrs - deadline for LTS to ensure that modes of reassessment correct for UG/IM modules to ensure precise reassessment timetable 17.00hrs - deadline for LTS to ensure that modes of reassessment correct for UG/IM modules to ensure precise reassessment timetable 28 Fri Final Stage/Final Assessment Boards/any relevant PGT Boards Final Stage/Final Assessment Boards/any relevant PGT Boards 29 Sat July 2019 (a t) 30 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 1 Mon Final Stage/Final Assessment Boards/any relevant PGT Boards AQO - EXAMS MED (years 02, 03, 04) (2-13 July) Start of ATR process for PGT students for Sept 2019 entry (ARM) 2 Tues Final Stage/Final Assessment Boards/any relevant PGT Boards AQO - EXAMS MED (years 02, 03, 04) (2-13 July)

3 Weds Final Stage/Final Assessment Boards/any relevant PGT Boards AQO - EXAMS MED (years 02, 03, 04) (2-13 July) 4 Thurs Processing Day - 17.00 hrs - Results deadline for finalists and all decisions entered on SITS and rank order lists and signature sheets to reach the Assessments Office AQO - EXAMS MED (years 02, 03, 04) (2-13 July) 5 Fri Stage 1/ Stage 2 Assessment Boards (if appropriate)/any relevant PGT Boards AQO - EXAMS MED (years 02, 03, 04) (2-13 July) 12.00 on Fri 5 July 2019 - DEADLINE OF PASS LISTS FOR FINAL YEAR STUDENTS TO BE PUBLISHED Room allocation process for 2019-20 ends.

6 Sat July 2019 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 8 Mon Stage 1/ Stage 2 Assessment Boards (if appropriate)/any relevant PGT Boards.

Stage 1/ Stage 2 Assessment Boards (if appropriate)/any relevant PGT Boards. 9 Tues Stage 1/ Stage 2 Assessment Boards (if appropriate)/any relevant PGT Boards Stage 1/ Stage 2 Assessment Boards (if appropriate)/any relevant PGT Boards 10 Weds Stage 1/ Stage 2 Assessment Boards (if appropriate)/any relevant PGT Boards Stage 1/ Stage 2 Assessment Boards (if appropriate)/any relevant PGT Boards 11 Thurs Stage 1/ Stage 2 Assessment Boards (if appropriate)/any relevant PGT Boards 12.00hrs - deadline for finalists to inform LTS staff that they want to opt IN for reassessment Stage 1/ Stage 2 Assessment Boards (if appropriate)/any relevant PGT Boards 12.00hrs - deadline for finalists to inform LTS staff that they want to opt IN for reassessment 12 Fri Stage 1/ Stage 2 Assessment Boards (if appropriate)/any relevant PGT Boards Stage 1/ Stage 2 Assessment Boards (if appropriate)/any relevant PGT Boards

13 Sat July 2019 14 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 15 Mon 17.00hrs - Deadline for Stage 1/Stage 2 Assessment Boards to have been held 17.00hrs - results deadline for UG continuing students with decisions entered on SITS. 17.00 hrs – results deadline for PGT students with decisions entered on SITS following intermediate Boards CONGREGATION Deadline for Schools to send reassessment coursework tasks to LTS teams Student automation turned off (FPG) 16 Tues 10 am marks are published on EVision for UG students and if appropriate e-mails or letters are sent out to UG students 10 am marks published on EVision for PGT students following intermediate Boards CONGREGATION 17 Weds Student Scheduling starts for 2019-20 AQO to commence building the reassessment exam timetable.

AQO to issue reminder in LTS News - LTS should not make changes to module enrolments and assessment patterns or any data that may affect reassessment exam Timetable CONGREGATION / 17.00hrs Deadline for Schools to provide delayed assessment tasks to LTSs 18 Thurs CONGREGATION 19 Fri Deadline for completion of 2018- 19 Module Review CONGREGATION 20 Sat July 2019 21 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 22 Mon 12.00hrs - deadline for BB to open for students to access delayed assessment and reassessment tasks 23 Tues Deadline for receipt of applications (to AQO) from students to sit their reassessment exams overseas.

24 Weds 25 Thurs 12.00 hrs - deadline for nonfinalists to inform LTS that they want to opt OUT of reassessment

26 Fri Deadline for LTS staff to have checked Induction Programmes and Handbooks ready for uploading on the the New Student Website AQO to publish Undergraduate and Postgraduate Reassessment Examination Timetable 2018/19 27 Sat July/August 2019 28 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 29 Mon Earliest date for teaching timetables for 2019-20 to be available to LTS for checking Earliest date for teaching timetables for 2019-20 to be available to LTS for checking 30 Tues Deadline for PGT international applicants to have paid a deposit.

Deadline for all applicants who are eligible for UEA accommodation to return their preference forms.

31 Weds Deadline for UG external examiners to submit their reports to the AQO Online Registration turned off at 17.00 (FPG) 1 Thurs Rollover of student records in SITS (FPG) 2 Fri Rollover of student records in SITS (FPG) 3 Sat August 2019 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 5 Mon 12.00hrs deadline for LTSs to send all induction programmes to LTS Web Administrator AQO to set up for exams next week Student scheduling completed (continuing students) Rollover of student records in SITS (FPG) 6 Tues AQO to set up for exams next week Rollover of student records in SITS (FPG) 7 Weds AQO to set up for exams next week Rollover of student records in SITS (FPG) 8 Thurs AQO to set up for exams next week LTS Web Administrator to publish Induction programmes Student automation reinstated (FPG) Online registration for continuing students opens 9 Fri Deadline for publishing teaching timetables for 2019/20 to continuing students AQO to set up for exams next week 10 Sat August 2019 d) 11 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS)

12 Mon AQO - EXAMS Reassessment Undergraduate and Postgraduate Taught Examinations 13 Tues AQO - EXAMS Reassessment Undergraduate and Postgraduate Taught Examinations 14 Weds AQO - EXAMS Reassessment Undergraduate and Postgraduate Taught Examinations 15 Thurs AQO - EXAMS Reassessment Undergraduate and Postgraduate Taught Examinations A level Results published. Clearing starts. 16 Fri AQO - EXAMS Reassessment Undergraduate and Postgraduate Taught Examinations 17 Sat August 2019 10 d) 18 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 19 Mon 15.00hrs - deadline for students to submit coursework from delayed assessment tasks AQO - EXAMS Reassessment Undergraduate and Postgraduate Taught Examinations Online registration opens for new students 20 Tues AQO - EXAMS Reassessment Undergraduate and Postgraduate Taught Examinations 21 Weds AQO - EXAMS Reassessment Undergraduate and Postgraduate Taught Examinations 22 Thurs AQO - EXAMS Reassessment Undergraduate and Postgraduate Taught Examinations 23 Fri Completion of Annual Course Review (2018-19 UG provision) AQO - EXAMS Reassessment Undergraduate and Postgraduate Taught Examinations 24 Sat August / September 2019 11 d) 25 Sun UG PGT Professional Courses (non standard deadlines) Assessments and Quality Office (AQO) Assessment Delivery Group (ADG) LTS Timetabling / Web updates Other Major Deadlines (non LTS) 26 Mon 27 Tues Late Summer Bank Holiday.

University Buildings Closed