London Borough of Hounslow Community School Determined Admission Arrangements 2017 -2018

London Borough of Hounslow Community School Determined Admission Arrangements 2017 -2018

1 London Borough of Hounslow Community School Determined Admission Arrangements 2017 -2018 Contents 1. Admission numbers for Hounslow Primary and Secondary Schools 2017/18 (Appendix 1) 2. Admission arrangements for Hounslow community Infant, Junior and Primary 2017/18 (Appendix 2) 3. Admission arrangements for Hounslow Secondary Community Schools 2017/18 (Appendix 3) 4. Admission arrangements for 14 -19 in Hounslow Community Schools 2017/18 (Appendix 4) 5. Admission arrangements for In-Year in Hounslow Community Schools 2017/18 (Appendix 5) 6. Admission arrangements for Nursery 2017/18 (Appendix 6) 7. Other additional admission elements to the 2017/18 arrangements (Appendix 7) 8. Pan London Coordinated Secondary Admission Scheme 2017/18 (Appendix 8) 9. Pan London Coordinated Reception/Junior Admission Scheme 2017/18 (Appendix 9) 10. Coordinated Scheme for In Year Admission 2017/18 (Appendix 10)

2 Appendix 1 Admission Numbers for London Borough of Hounslow Primary Schools for 2017 This document sets out the published admission numbers (PAN) for community schools for September 2017. Where changes have been made text is in bold. * These schools are their own admission authority. Any changes to their admissions arrangements will be consulted on separately. SCHOOL PAN 2017 ALEXANDRA PRIMARY 90 BEAVERS PRIMARY 120 BEDFONT PRIMARY 90 BELMONT PRIMARY 60 BERKELEY PRIMARY 60 CARDINAL ROAD INFANT 90 CAVENDISH PRIMARY 30 CHATSWORTH PRIMARY 90 CRANE PARK PRIMARY 60 CRANFORD PRIMARY 90 EDISON PRIMARY* 90 EDWARD PAULING PRIMARY 60 FAIRHOLME PRIMARY 90 FELTHAM HILL INFANT 120 FLOREAT BRENTFORD PRIMARY * 60 GREEN DRAGON PRIMARY 60 GROVE PARK PRIMARY 60 GROVE ROAD PRIMARY 30 HESTON PRIMARY 60

3 SCHOOL PAN 2017 HOUNSLOW HEATH INFANT 210 HOUNSLOW HEATH JUNIOR 210 HOUNSLOW TOWN PRIMARY 150 ISLEWORTH TOWN PRIMARY 120 IVYBRIDGE PRIMARY 60 LIONEL PRIMARY 90 MARLBOROUGH PRIMARY 90 NISHKAM SCHOOL WEST LONDON * 100 NORWOOD GREEN INFANT 120 NORWOOD GREEN JUNIOR * 120 OAK HILL ACADEMY * 120 ORCHARD PRIMARY 90 ORIEL ACADEMY * 60 OUR LADY & ST JOHN RC PRIMARY * 30 REACH ACADEMY * 60 ROSARY RC PRIMARY * 60 ST LAWRENCE RC PRIMARY * 60 ST MARY'S RC CHISWICK PRIMARY * 30 ST MARY'S RC ISLEWORTH PRIMARY * 60 ST MICHAEL & MARTIN RC PRIMARY * 60 ST PAUL CE PRIMARY * 60 ST RICHARD’S CE PRIMARY * 30 SMALLBERRY GREEN PRIMARY 60 SOUTHVILLE INFANT 90 SOUTHVILLE JUNIOR 90 SPARROW FARM INFANT 90 SPARROW FARM JUNIOR 90

4 SCHOOL PAN 2017 SPRING GROVE PRIMARY 30 SPRINGWELL INFANT 120 SPRINGWELL JUNIOR 120 STRAND ON THE GREEN INFANT 90 STRAND ON THE GREEN JUNIOR 90 THE BLUE CE PRIMARY * 60 VICTORIA JUNIOR 90 WELLINGTON PRIMARY 120 WESTBROOK PRIMARY * 90 WILLIAM HOGARTH PRIMARY 60 WORPLE PRIMARY 30

5 Admission Numbers for London Borough of Hounslow Secondary Schools for 2017: * These schools are their own admission authority. Any changes to their admissions arrangements will be consulted on separately. School Year 7 Year 12# 2017 2017 BOLDER ACADEMY * 150 0 BRENTFORD SCHOOL FOR GIRLS * 157 50 CHISWICK SCHOOL * 240 6 CRANFORD COMMUNITY COLLEGE * 210 15 FELTHAM COMMUNITY COLLEGE * 245 15 GREEN SCHOOL FOR BOYS * 120 0 GREEN SCHOOL FOR GIRLS * 153 25 GUMLEY HOUSE CONVENT SCHOOL * 210 20 GUNNERSBURY CATHOLIC SCHOOL * 184 15 THE HEATHLAND SCHOOL 270 30 HESTON COMMUNITY * 195 15 KINGSLEY ACADEMY * 240 10 ISLEWORTH & SYON SCHOOL FOR BOYS * 174 15 LAMPTON SCHOOL * 240 20 REACH ACADEMY * 60 0 RIVERS ACADEMY WEST LONDON * 215 60 ST MARK’S CATHOLIC SCHOOL * 186 15 TOTAL 3249 311 # 6th form external pupils only - not pupils from year 11 within school

6 Appendix 2 Admission arrangements for London Borough of Hounslow’s Community Infant, Junior and Primary schools 2017/18 This document sets out London Borough of Hounslow’s admission arrangements for Community schools in 2017/18. Number Published Admission (PAN) The published Admission Numbers for initial entry to Hounslow’s Primary community schools in September 2017 are set out in Appendix 1 Primary Community Schools Oversubscription criteria When the school is oversubscribed, after the admission of pupils with a Statement of Special Educational Needs/Education, Health and Care Plan where the school is named in the Statement/Plan, priority for admission will be given to those children who meet the criteria set out below: 1. A Looked after child (as defined in the Children Act 1989) or a child who was previously looked after and has left care under a Child arrangements order, special guardianship order or who was adopted. (See Appendix 7 for further information relating to looked after and previously looked after children) 2. Exceptional Medical/Social need – Applicants whose child’s medical or social circumstances require attendance at a particular school rather than any other school. (See Appendix 7 for further information relating to exceptional medical/social need) 3. Sibling -Children who will have a brother or sister, including all blood half-, step-, adoptive and foster brothers and sisters of the child (not cousins) who live at the same home as the child, in the infant, linked junior or primary school in September 2017. This would not apply if the sibling were due to leave in the July before the younger child would be admitted. Where there are more applications that meet this criterion than there are places in the school, priority will be given to those children who live nearest to the school, with the distance from home to school being measured (See Appendix 7 for distance criterion). 4. Distance - children living within the School’s Priority Admission Area. Where there are more applications that meet this criterion than there are places in the school, priority will be given to those children who live nearest to the school, with the distance from home to school being measured using a computerised mapping system (See Appendix 7 for further

7 information relating to Priority Admission Area, definition of home address and distance measurement). 5. Any other children – where there are more applications than meet the criterion than there are places in the school, places will be given to those children who live nearest to the school with the distance from home to school being measured using a computerised mapping system. (See Appendix 7 for more information on distance measurement). Tie Breaker If there is one place available and two or more children next in order of priority or next on the waiting list meet the appropriate criterion equally, the place will be allocated using the distance criterion. If the distances are equal, a place will be allocated by drawing lots in the presence of an independent witness.

Parents should note that admission to reception classes is determined using the admission criteria for primary schools. Attendance at a nursery does not guarantee a reception place at an attached infant or primary school. Waiting list Hounslow keeps a waiting list for each school which is oversubscribed. To ensure that Hounslow meets its duty to continue to co-ordinate admissions beyond the offer date and comply with the parents’ highest possible preference, Hounslow will ensure that waiting lists do not contain lower ranked preferences.

Waiting lists for Hounslow Community Schools will include those who have moved to the area and were unable to make an ‘on time’ application. Waiting lists are held in the order of oversubscription criteria, not in order of when an application is received. This means a child’s position can move down as well as up following the addition of any applications that may have a higher priority. The waiting list will be in operation until the 31 August 2017. Any parent/carer wishing for their child to remain on the waiting list until 31 December 2017, must register using the appropriate slip which will be sent to them in August. Those with a continuing interest beyond this time will be required to make an in-year application.

Late applications Application forms must be received by Hounslow Council by the closing dates stated in the published schemes. Applications received after these closing dates will be considered as late applications and will be processed after places have been allocated to applicants who applied on time. There may be exceptional circumstances the application may be considered as on time but must be received by dates stated in the scheme. This also applies to any changes to the application eg order of school preference. (See Appendix 7 – for further info on late applications). Timing of admission to reception Children born between 1 September 2012 and 31 August 2013 will be expected to accept a full-time reception place starting in September 2017.

8 Parents of children who live in Hounslow must apply for a reception class place (year R) by participating in the coordinated reception scheme by making an online application. Deferred Entry /Part Time admission (Children below compulsory school age) Hounslow offers early admission in reception class to children before they reach compulsory school age. Parents/carers of a reception age child can defer the date their child is admitted to the school offered to a later term. However, you may not be able to defer entry beyond the beginning of the term after your child’s fifth birthday, nor beyond the academic year for which the application was accepted.

Parents/carers may wish for their child to attend the school part-time until later in the school year but this does not apply beyond the point at which the child reaches compulsory school age. Applications need to be made, and once the school has been allocated parents/carers need to discuss deferred entry or part- time attendance with the Head teacher of the school that has been allocated. Summer born – children educated outside their normal age group Paragraph 2.17 of the School Admissions Code (2014) states that the parents of a summer born child may choose not to send that child to school until the September following their fifth birthday and may request that the child is admitted out of their normal age group – to reception rather than year 1.

The Council, as the admission authority for Hounslow community schools, will make a decision on the basis of the circumstances of the case and in the best interests of the child concerned. This will include taking account of the child’s individual needs and abilities and to consider whether these can best be met in reception or year one. It will also involve taking account of • the parents’ views • information about the child’s academic, social and emotional development • where relevant their medical history and the views of a medical professional • whether they have previously been educated out of their normal age group • whether they may naturally have fallen into a lower age group if it were not for being born prematurely, and • The potential impact on the child of being admitted to year one without first having completed the reception year.

The views of the head teacher will be an important part of this consideration. Parents should write to the Council giving reasons for their request. This should be accompanied by the online application form for that child’s actual age group. The application will be processed and a school place will be secured. This place can later be withdrawn if the request for delayed admission is approved. If it is agreed that the child can delay entry then the parent/carers would have to make an application for the following September and this would be considered along with all the applicants for admission in that year. However there can be no guarantee of a place being available at the school, as this is dependent on the number of applicants that year. It is not possible to reserve a place for the following year. The decision will be reviewed once the child has started school at intervals agreed by the family and the school. Parents have a statutory right to appeal against the refusal of a place at a

9 school for which they have applied. This right does not apply if they are offered a place at the school but it is not in their preferred age group. Admission to a Junior School for a place in Year 3 in September 2017 In accordance with the coordination of junior school places parents must complete the online application form naming up to 3 preferences for a junior school (see the coordinated scheme Appendix 9) Application for admission to a junior school for pupils in the Infant school with which it is linked will be required, but those in the Infant school will have top priority for places in the linked junior school. Hounslow residents with children attending year 2 in an infant school in Hounslow must apply to continue their education at any linked junior school by completing the local authority online form. Other applicants for admission to the admission year in a junior school will need to make an application to their own Local Authority using their application form. If there are more applications than places available after the Infant school children have been allocated places in the linked junior school, the maintaining LA will consider all further requests for admission to community schools according to the oversubscription criteria for Community Primary Schools. In-year admission to a particular school can only take places if there is a vacant place available in the relevant year group. Children in public care may be admitted to junior year groups above numbers.

10 Appendix 3 Admission arrangements for London Borough of Hounslow’s Community Secondary schools 2017/18 Children born between 1 September 2005 and 31 August 2006 will be expected to transfer to secondary school in September 2017. Parents of children who live in Hounslow must apply for a secondary school place (year 7) by participating in the coordinated secondary scheme by making an online application. The Local Authority is the Admission Authority for The Heathland School. Any changes to admission arrangements from the other Hounslow admission authority Secondary Schools will be consulted upon separately.

Oversubscription criteria for September 2017: Community Secondary School (The Heathland School) Should the number of applications for the Heathland School by the published closing date exceed the number of places published (270) and after the admission of pupils with a Statement of Special Educational Needs/Education, Health and Care Plan where the school is named in the Statement/Plan, priority for admission will be given to those children who meet the criteria set out below: 1. A Looked after child (as defined in the Children Act 1989) or a child who was previously looked after and have left care under a Child arrangements order, special guardianship order or who were adopted. (See Appendix 7 for further information relating to looked after and previously looked after children) 2. Exceptional Medical/Social need – Applicants who child’s medical or social circumstances require attendance at a particular school rather than any other school. (See Appendix 7 for further information relating to exceptional medical/social need) 3. Sibling - Children who will have a brother or sister, including all blood half-, step-, adoptive and foster brothers and sisters of the child (not cousins) who live at the same home as the child on roll, at the Heathland School in September 2017. If the older child is year 11 or year 12 at the time of application, the LA will ask the school whether it is expected that s/he will still be attending the school in September 2017.

4. Distance - where there are more applications than meet the criterion than there are places in the school, places will be given to those children who live nearest to the school with the distance from home to school being measured. (See Appendix 7 for further information on distance measurement).

11 Tie Breaker – if there is one place available and two or more children next in order of priority or next on the waiting list meet the appropriate criterion equally, the place will be allocated using the distance criterion. If the distances are equal, a place will be allocated by drawing lots in the presence of an independent witness. (See Appendix 7 for further information on distance measurement). Waiting list – Hounslow will maintain a waiting list for Heathland School. To ensure that Hounslow meets its duty to continue to co-ordinate admissions beyond the offer date and comply with the parents’ highest possible preference, Hounslow will ensure that waiting lists do not contain lower ranked preferences.

The waiting lists will include those who have moved to the area and were unable to make an ‘on- time’ application. The waiting list will be held in the order of oversubscription criteria, not in order of when an application is received. This means a child’s position can move down as well as up following the addition of any applications that may have a higher priority. The waiting list will be in operation until the 31 August 2017. Any parent/carer wishing for their child to remain on the waiting list until 31 December 2017, must register using the appropriate slip which will be sent to them in August. Those with a continuing interest beyond this time will be required to make an in-year application.

In-year admission – Should there be a vacancy in a year group during the academic year; places will be offered after applying the above admissions criteria to all applicants including those on the waiting list. Appeals –for school places will be heard in accordance with the provisions of the Schools Standard and Framework Act 1998 and the Education Act 2002, together with the Schools Admissions Appeal Code. Parents have a right of appeal to any school that has refused their child a place. Appeals will be heard by an independent appeals panel who will adjudicate on all appeals. Late applications – Application forms must be received by Hounslow Council by the closing dates stated in the published schemes. Applications received after these closing dates will be considered as late applications and will be processed after places have been allocated to applicants who applied on time. There may be exceptional circumstances the application may be considered as on time but must be received by dates stated in the scheme. This also applies to any changes to the application eg order of school preference. (See Appendix 7 – for further info on late applications).

12 Appendix 4 Admission arrangements for London Borough of Hounslow’s Community Secondary schools 14 – 19 in 2017/18 Admission to a University Technical College or Studio School in Year 10 for 2017 Hounslow will coordinate applications for residents for University Technical Colleges (UTCs) and Studio Schools in neighbouring local authorities. In accordance with the coordination of year 10 places, parents are invited to complete the online common application form naming up to 3 preferences. Applications for Year 10 follow the same timetable as for secondary school applications in year 7 (see the coordinated scheme on Appendix 8) Hounslow residents with children attending year 9 in a secondary school in Hounslow can continue their education at their existing secondary school, or they can apply by completing the online form to any school in or outside of Hounslow with a year 10 transfer.

Residents whose children attend year 9 in a secondary school, but do not live in Hounslow will need to submit an application through their own local authority in order to be considered for a year 10 place in a Hounslow school at year 10 transfer. Admission to a Sixth Form for 2017 Applications to the Sixth Forms are managed directly by each Hounslow Secondary Community School and Academy Admission to The Heathland School (community) sixth form The pupil admission number (PAN) for external candidates to the sixth form is 50. 1. Students already attending The Heathlands School in year 11 and who meet the criteria for post 16 courses will normally transfer directly into the Sixth form in the September following the publication of the GCSE results.

The criteria for entry to ‘A’ level, applied ‘A’ level and BTEC courses is reviewed annually as stated in the School’s applications form for the Sixth Form. 2. Students already attending The Heathland School in Year 12 on Level 4 ‘AS ‘courses or Applied or BTEC courses, who meet the academic standards required by the school, will transfer to appropriate A2 or Year 13 courses. 3. Students already attending The Heathland School in the Sixth Form will not normally be allowed to repeat a year on the same pathway.

13 4. Applicants from other schools who meet the admission criteria for Year 12 ‘AS’ Level courses will be enrolled if the class size limit has not been reached. The Schools normal limit for AS level courses is 21 students for practical subject, 23 for other subjects. External Students Should applications from suitably qualified external students exceed the number of places available the following oversubscription criteria will apply: 1. Looked after and previously looked after children 2. Exceptional Social/Medical need 3. Other applicants on the basis of proximity to the school (See Appendix 5 for more information on distance measurement) All prospective students are invited to a consultation meeting to discuss their initial selection of courses and to ensure that they are matched to the courses that will most likely lead to their future success.

Admission criteria for the AS levels An applicant must have achieved 5 GCSEs at grade C or above including English and Mathematics. To ensure a student has a sufficiently broad academic background, the School will also expect an average GCSE point score of 42 or above in the applicant’s best eight subjects. In addition the following subject specific requirements will apply: AS Level English literature: GCSE grade B or better in English literature AS biology/chemistry/physics A minimum double ‘B’/physics: in GCSE science and additional science or at least a ‘B’ grade in the relevant separate science subject AS mathematics: GCSE grade B or better in mathematics Admission criteria for Applied and BTEC Level 3 courses An applicant must have achieved 4 GCSEs at grade C or above and must have at least a D grade in English and Mathematics.

In addition the following subject specific requirements will apply: BTEC Applied Science: A minimum CC in Science and Additional Science GCSE or at least a Merit in Level 2 Science BTEC.

14 Appendix 5 Admission Arrangements for In-Year in 2017/18 In-Year Admission – Primary and Secondary The following applications will be treated as in-year admissions during 2017/18  applications for admission to Reception which are received after 1 September 2017;  for any school which has a published admission number PAN for Year 3, applications for admission to Year 3 which are received after 1 September 2017;  applications for admission to Year 7 which are received after 1 September 2017;  All applications for admission to Years 1 to 6 and 8 to 11. Applications for places at Hounslow’s community primary and secondary schools, including faith, free schools and academies in primary or secondary schools must be made to the local authority on Hounslow’s Common Application Form. Where there are more applications than places available, each community school application will be ranked in accordance with the published oversubscription criteria for each school.

1. A Looked after child (as defined in the Children Act 1989) or a child who was previously looked after and has left care under a Child arrangements order, special guardianship order or who was adopted. (See Appendix 7 for further information relating to looked after and previously looked after children) 2. Exceptional Medical/Social need – Applicants whose child’s medical or social circumstances require attendance at a particular school rather than any other school (See Appendix 6 for further information relating to exceptional medical/social need). 3. Sibling - Children who will have a brother or sister, including all blood half-, step-, adoptive and foster brothers and sisters of the child (not cousins) who live at the same home as the child, in the infant, linked junior or primary school or secondary school in September 2017 . This would not apply if the sibling were due to leave in the July before the younger child would be admitted. The LA will ask the school whether it is expected that s/he will still be attending the school in September 2017.

4. Distance - where there are more applications than meet the criterion than there are places in the school, places will be given to those children who live nearest to the school with the distance from home to school being measured. (See Appendix 7 for information on distance measurement) Application forms must be received by Hounslow Council by the closing dates stated in the published schemes. Applications received after these closing dates will be considered as late applications and will be processed after places have been allocated to applicants who applied on time. There may be exceptional circumstances the application may be considered as on time but must be received by dates stated in the scheme. This also applies to any changes to the application eg order of school preference. (See Appendix 7 – for further info on late applications).

15 Protocol for admitting children under the In-Year Admission Arrangements 2017  As the Coordinating authority for in-year admissions across both primary and secondary phases, Hounslow LA will decide which school to approach about individual admission. In most cases this will be at one of the schools named by the parent on their CAF. Where it is not possible to offer a Hounslow child a place at the school named and where the child is not on roll of a local primary school, Hounslow will offer the next nearest school to the family home with a vacancy. The parent will also be advised of their statutory right of appeal if the preferred school(s) is/are full.

 Where the application is for a community school, Hounslow will inform the parent of the school to be offered and will determine the date the child will be added to the school’s roll. In turn schools must arrange the admission and place the child on roll by the date specified in the offer letter.  Where an application is for a voluntary aided, free school or an academy, Hounslow will refer the applicant’s details to the school. The School is required to confirm within 10 school days whether a place can be offered or not. Once a decision has been taken, the school will inform the Hounslow Admissions Team of the outcome and whether a place can be offered. Hounslow will contact the applicant to inform them of this. The Admissions Authority must inform parents of their right of appeal.

 Children transferring from one local school to another may not transfer to the new school until the start of the following half term unless both the home school and receiving school agrees on an earlier date.  If an admission is disputed by a school, the case must be referred to the Pupil Coordination Panel (PCP) giving detailed reasons why the school should not admit the child within 7 school days. The Child’s placement will be discussed at the next PCP. Hounslow reserves the right to direct admission if necessary. Details will be shared with schools termly about the number of admissions taking place. There should not be a disproportionate impact on any schools.

Transfers between schools Parent who request a transfer from their current school do not take priority over those who qualify under the Fair Access or In-Year Admissions arrangements as detailed above. Applicants will be referred to their home school and the parent asked to discuss their reasons for transfer with the Head teacher. Parents who are requesting a transfer due to their child’s challenging behaviour may require a managed move. Every admission authority is required to notify the Local Authority of both the application and the outcome of the application so that the Local Authority can meet its statutory duty to keep up to date figures on the availability of school places in the area.

16 Appendix 6 Admission to Nursery School Children born between 1 September 2013 and 31 August 2014 can take up a free, part-time place in a nursery class from the September before their fourth birthday. The local authority has delegated the admissions of nursery children to the governing body of community schools. Applicants wishing to apply for a place must complete the London Borough of Hounslow Nursery application form and submit it to the school by 5 May 2017. A separate application form will need to be completed for each Nursery attached to a Hounslow School.

The oversubscription criteria for Nursery Education in September 2017 is: 1. A Looked after child (as defined in the Children Act 1989) or a child who was previously looked after and has left care under a Child arrangements order, special guardianship order or who was adopted. (See Appendix 7 for further information relating to looked after and previously looked after children) 2. Exceptional Medical/Social need – Applicants whose child’s medical or social circumstances require attendance at a particular school rather than any other school. In such cases parents are reminded that they must complete the appropriate section on the application form and attach a supporting statement from a suitable professional such as a consultant or a social worker. (See Appendix 7 for further information relating to exceptional medical/social need) 3. Sibling -Children who will have a brother or sister, including all blood half-, step-, adoptive and foster brothers and sisters of the child (not cousins) who live at the same home as the child, in the infant, linked junior or primary school in September 2017. This would not apply if the sibling were due to leave in the July before the younger child would be admitted. Where there are more applications that meet this criterion than there are places in the school, priority will be given to those children who live nearest to the school, with the distance from home to school being measured (See Appendix 7 for more information on distance measurement) 4. Distance inside the Priority Admission Area - priority will be given to children living within the School’s Priority Admission Area (PAA). Where there are more applications that meet this criterion than there are places in the school, priority will be given to those children who live nearest to the school, with the distance from home to school being measured (See Appendix 7 for further information relating to Priority Admission Area, definition of home address and distance measurement)

17 5. Distance outside the Priority Admission Area - priority will be given to children living in the London Borough of Hounslow outside of the Priority Admission Area (PAA). Where there are more applications that meet this criterion than there are places in the school, priority will be given to those children who live nearest to the school, with the distance from home to school being measured. 6. Any other children – where there are more applications than meet the criterion than there are places in the school, places will be given to those children who live nearest to the school with the distance from home to school being measured. (See Appendix 6 for further information on distance measurement) Nursery Places will be offered on 23 May. Tie Breaker – if there is one place available and two or more children next in order of priority or next on the waiting list meet the appropriate criterion equally, the place will be allocated using the distance criterion. If the distances are equal, a place will be allocated by drawing lots in the presence of an independent witness.

Parents should note that admission to reception classes is determined using the admission criteria for primary schools. Attendance at a nursery does not guarantee a reception place at an attached infant or primary school. Twins, Triplet and other children of multiple births -In the event that the school has one place to offer and the next child on the waiting list is one of twins, triplets or other children of multiple births, (the Governors /Academy Trust) will offer both twins, all triplets or children of multiple birth a place even if this means temporarily going over the published admission’s number. Late applications - Application forms must be returned to the school by the closing date of 5 May 2016. Applications received after these closing dates will be considered as late applications and will be processed after places have been allocated to applicants who applied on time. Waiting list - A waiting list is kept for each nursery school which is oversubscribed. If you are not offered a place then your child’s name will be placed on the waiting list. Waiting lists for Hounslow maintained Nursery Schools are held in the order of oversubscription criteria, not in order of when an application is received. This means a child’s position can move down as well as up following the addition of any applications that may have a higher priority. The waiting list will be in operation until the beginning of the autumn term. If you wish your child’s name to remain on the waiting list you will need to contact the school directly.

18 SCHOOL NURSERY NUMBER 2017 ALEXANDRA PRIMARY 78 BEAVERS PRIMARY 78 BEDFONT PRIMARY 78 BELMONT PRIMARY 52 BERKELEY PRIMARY 52 CARDINAL ROAD INFANT 91 CAVENDISH PRIMARY 26 CHATSWORTH PRIMARY 78 CRANE PARK PRIMARY 52 CRANFORD PRIMARY 78 EDISON PRIMARY* 90 EDWARD PAULING PRIMARY 52 FAIRHOLME PRIMARY 91 FELTHAM HILL INFANT 104 FLOREAT BRENTFORD PRIMARY * 60 GREEN DRAGON PRIMARY 60 GROVE PARK PRIMARY 26 GROVE ROAD PRIMARY 26 HESTON PRIMARY 52 HOUNSLOW HEATH INFANT 104 HOUNSLOW TOWN PRIMARY 78 ISLEWORTH TOWN PRIMARY 91 IVYBRIDGE PRIMARY 52 LIONEL PRIMARY 52 MARLBOROUGH PRIMARY 78 NISHKAM SCHOOL WEST LONDON * NORWOOD GREEN INFANT 104

19 SCHOOL NURSERY NUMBER 2017 ORCHARD PRIMARY 78 ORIEL ACADEMY * 56 OUR LADY & ST JOHN RC PRIMARY * 26 REACH ACADEMY * 60 ROSARY RC PRIMARY * 52 ST LAWRENCE RC PRIMARY * 52 ST MARY'S RC CHISWICK PRIMARY * 26 ST MARY'S RC ISLEWORTH PRIMARY * 26 ST MICHAEL & MARTIN RC PRIMARY * 52 ST PAUL CE PRIMARY * 26 ST RICHARD’S CE PRIMARY * 26 SMALLBERRY GREEN PRIMARY 52 SOUTHVILLE INFANT 91 SPARROW FARM INFANT 65 SPRING GROVE PRIMARY 26 SPRINGWELL INFANT 78 STRAND ON THE GREEN INFANT 78 THE BLUE CE PRIMARY * 52 WELLINGTON PRIMARY 52 WESTBROOK PRIMARY * 52 WILLIAM HOGARTH PRIMARY 26 WORPLE PRIMARY 26

20 Appendix 7 OTHER ADDITIONAL ADMISSION ELEMENTS TO 2017/18 ARRANGEMENTS a) Looked after and previously looked after children In the admission arrangements for all schools looked after and previously looked after children will be considered to be:- A looked after child, as defined by Section 22(1) of the Children Act 1989, is a child who is (a) in the care of a local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services functions for England and Wales. Priority is also given under this criterion for looked after children who ceased to be so because they: (i) Were adopted under Section 46 of the Adoption and Children Act 2002 (ii) Became subject to a child arrangements order under Section 8 of the Children Act 1989, as amended by s12 of the Children and Families Act 2014. Child arrangements orders replace residence orders and any residence order in force prior to 22 April 2014 is deemed to be a child arrangements order, which settles the arrangements to be made as to the person with whom a child is to live. (iii) Became subject to a special guardianship order under Section 14A of the Children Act 1989, which is an order appointing one or more individuals to be a child’s special guardian(s). Please note that adopted children must be looked after by an English or Welsh Local Authority. Places will be allocated under this criterion when places are first offered. b) Exceptional Social/Medical Need All Hounslow schools have experience of dealing with children with different social and medical needs. Occasionally there will be a very small number of children for whom exceptional medical social or medical circumstances will apply which will warrant a placement at a particular school. Medical or social priority would normally only be given in exceptional circumstances if the child or a close family member has an illness or disability, or if there are any other exceptional social reasons, which means that one school is more suitable than another. Medical applications are considered on a case by case basis, the intention of the criteria is that it should normally only be applied to children who need to attend their nearest school.

The application must be supported by compelling written evidence from a suitable professional such as a doctor and/or hospital consultant, a social worker or health visitor that sets out the particular reasons why this school is the most suitable and the difficulties that would be caused if the child had to attend another school. This must be submitted at the time of the original application. If the school is not the closest to home, the professional must set out in detail the wholly exceptional circumstances for attending this school and the difficulties if the child had to attend another school.

21 Providing evidence does not guarantee that a child will be given priority at a particular school, and in each case a decision will be made based on the merits of the case and whether the evidence demonstrates that a placement should be made at this school over any other. c) Distance criterion The route from home to school has been measured using the shortest available route. The start point (footprint of the property) is provided by ordnance survey from information compiled from the Roya Mail or LA. The positioning of front doors, driveways and back gates are not relevant to the rout or the measurement and not programmed to be used by the measuring system. The shortest available route is established using an algorithm within the bespoke software used by the LA. This software is called RouteFinder and is produced by Higher Mapping Solutions. This programme integrates with the LA’s database. The end point of the route is the nearest of the school gates which is used for pupils to enter the school grounds. The location of these gates has been set by the LA and consulted with each individual school to ensure accurate placement of the gate and its availability for use.

The Local Authority cannot take a measurement from another measuring system into account. Other measuring systems may give a different measurement. d) Home Address The child’s home address provided on the application must be one at which the child is normally resident. Alternative addresses Including a relative’s or childminder’s address will not be accepted. In a situation where we deem a move to be temporary (eg due to building work rental/sale of an owner occupied property or to move in with a relative), the address at which the child was permanently resident before the period of temporary residence began may still be used for the calculation of distances. Any parent who has more than one property must only refer to the property in which the child actually lives. Any permanent change of the child’s address should be notified to the LA immediately as this may affect the admission offer made to your child.

Possible future addresses will not be accepted as a basis for allocating school places, nor is the use of a temporary address permitted in order to secure a school place. There will be no exceptions to this rule. Shared residence Where a child lives with parents with shared responsibility, each for part of a week, the address where the child lives is determined using a joint declaration from the parents stating the pattern of residence. If a child’s residence is split equally between both parents, then parents will be asked to determine which residential address should be used for the purpose of admission to school. If the residence is not split equally between both parents, then the address used will be the address where the child spends the majority of the school week. Documentation to confirm the arrangement such as a residence order or other court order may be required. If this is not available or the Admissions Team is not satisfied with this documentation, Hounslow will consider the address of the parent who is in receipt of child benefit or the parent who has parental responsibility.

22 Withdrawal of application/school place – The School Admissions Team will ask for proof of address. Hounslow will carry out address verifications against local authority records for all applications made by residents within the London Borough of Hounslow. Where we are not satisfied as to the validity of the address further investigations will be conducted. The local authority may consider legal action against parents and the application/school place will be withdrawn if an incorrect address or other false information is supplied. If this is found after the closing date any subsequent application submitted will be processed as late.

e) Appeals For school places will be heard in accordance with the provisions of the Schools Standard and Framework Act 1998 and the Education Act 2002, together with the Schools Admissions Appeal Code. Where a place cannot be offered, the parent will be advised of their right of appeal to any school that has refused their child a place and appropriate paperwork dispatched on request. Appeals will be heard by an independent appeals panel who will adjudicate on all appeals. f) Children of UK Service Personnel (UK/Armed Forces) Children of Service personnel will not be disadvantaged in the admissions process. Families of UK Service Personnel and other Crown servants are subject to frequent movement within the UK and from abroad. An official letter from the MOD, FCO or GCHQ should be submitted with the application detailing relocation date and a unit postal address or quarters in Hounslow and we will arrange for that address to be used throughout the admission process.

g) Admission of children outside their normal age group Children are educated in school with others of their age group. However, parents/carers may request that their child is admitted outside their normal age group. There is a right of appeal if a place cannot be offered in another age group at the school. Any request needs to be put in writing outlining the reasons which make education outside their age group necessary. Each Admission Authority must make its own decision, but all will expect to see evidence of an individual child’s educational need, rather than general factors which relate to a wider group of children born at a similar time. The Admission Authority of a school must decide whether or not the individual child’s circumstances make this appropriate on educational grounds. Such requests will only be agreed in exceptional circumstances. The request must be made in the normal year of entry.

h) Special Educational Needs (SEN) Children with a statement of Special Educational Needs or an Education, Health and Care plan (EHCP) that names a school will be allocated a place before other children are considered. In this way, the number of places available will be reduced by the number of children with a statement that has named the school. i) Twins, Triplet and other children of multiple births In the event that the school has one place to offer and the next child on the waiting list is one of twins, triplets or other children of multiple births, the Local Authority will offer both twins, all triplets or children of multiple birth a place even if this means temporarily going over the published admission’s number.

23 j) Priority Admission Area All addresses in the London Borough of Hounslow are in a Priority Admission Area (PAA) for several community primary schools and academies. A list of PAAs for each street in Hounslow is available online at www.hounslow.gov.uk/index/education_and_learning/schools_and_colleges/prima ry_school.htm Applicants applying for a school within their PAA will have a higher priority for admission to that school. Admission for PAA schools cannot be guaranteed if there are more applications for a school within its PAA than places available.

k) Late applications - If there is a good reason why the applicant could not submit/apply on time such as moving into Hounslow after the closing date, bereavement, hospitalisation or serious illness and they believe the late application should be considered ‘on time’, they must submit evidence to support the reasons for lateness with the application form. Decisions will be made considering each case on its own merits.

24 Appendix 8 PAN-LONDON CO-ORDINATED ADMISSION SYSTEM Hounslow Schemes for Co-ordination of Admissions to Year 7 and Reception/Junior in Maintained Schools and Academies in 2017/18 Definitions used in the schemes “the Application Year” the academic year in which the parent makes an application (i.e. in relation to the academic year of entry, the academic year preceding it). “the Common Application Form” this is the form that each authority must have under the Regulations for parents to use to express their preferences, set out in rank order “the Equal Preference System” the model whereby all preferences listed by parents on the Common Application Form are considered under the over- subscription criteria for each school without reference to parental rankings. Where a pupil is eligible to be offered a place at more than one school within an LA, or across more than one participating LA, the rankings are used to determine the single offer by selecting the school ranked highest of those which can offer a place “the Home LA” the LA in which the applicant/parent/carer is resident “the Local Admission System (LAS)” the IT module for administering admissions in each LA and for determining the highest offer both within and between participating LAs “the London E-Admissions Portal” the common online application system used by the 33 London LAs and Surrey County Council

25 “the Maintaining LA” the LA which maintains a school, or within whose area an academy is situated, for which a preference has been expressed “the Notification Letter” the agreed form of letter sent to applicants on the Prescribed Day which communicates any determination granting or refusing admission to a primary or secondary school, which is attached as Schedule 2 “the Prescribed Day” the day on which outcome letters are posted to parents/carers. 1 March (secondary) and 16 April (primary) in the year following the relevant determination year except that, in any year in which that day is not a working day, the prescribed day shall be the next working day.

“the Pan-London Register (PLR)” the database which will sort and transmit application and outcome data between the LAS of each participating LA “the Pan-London Timetable” the framework for processing of application and outcome data, which is attached as Schedule 3

26 PAN LONDON CO-ORDINATED ADMISSIONS SYSTEM Hounslow Council’s Scheme for Co-ordination of Admissions to Year 7 in 2017/18 Applications 1. Hounslow will advise home LAs of their resident pupils on the roll of Hounslow’s maintained primary schools and academies who are eligible to transfer to secondary school in the forthcoming academic year. 2. Applications from residents in Hounslow will be made and submitted online using the Common Application Form. 3. Hounslow will take all reasonable steps to ensure that every parent/carer who is resident in Hounslow and has a child in their last year of primary education within a maintained school, either in Hounslow or any other maintaining LA, receives information about the admission process including details of how to apply online. The admissions information will also be available to parents/carers who do not live in this LA, and will include information on how they can access their home LA's Common Application Form if unable to apply online.

4. The admission authorities within Hounslow will not use supplementary information forms except where the information available through the Common Application Form is insufficient for consideration of the application against the published oversubscription criteria. Where supplementary information forms are used by the admissions authorities within Hounslow the LA will seek to ensure that these only collect information which is required by the published oversubscription criteria, in accordance with paragraph 2.4 of the School Admissions Code 2014.

5. Where supplementary information forms are used by admission authorities in the London Borough of Hounslow, they will be available on Hounslow’s website. Such forms will advise parents that they must also complete their home LA’s Common Application Form. Hounslow’s admission booklet and website will indicate which schools in Hounslow require supplementary forms to be completed. 6. Where an admission authority in Hounslow receives a supplementary information form, Hounslow will not consider it to be a valid application unless the parent/carer has also listed the school on their home LA's Common Application Form, in accordance with paragraph 2.3 of the School Admissions Code 2014.

7. Applicants will be able to express a preference for six maintained secondary schools or Academies within and/or outside of Hounslow.

27 8. The order of preference given on the Common Application Form will not be revealed to a school within the area of Hounslow. This is to comply with paragraph 1.9 of the School Admissions Code 2014 which states that admission authorities must not give extra priority to children whose parents rank preferred schools in a particular order, including ‘first preference first’ arrangements. However, where a parent resident in Hounslow expresses a preference for schools in the area of another LA, the order of preference for that LA’s schools will be revealed to that LA in order that it can determine the highest ranked preference in cases where an applicant is eligible for a place at more than one school in that LA’s area.

9. Hounslow undertakes to carry out the address verification process. This will in all cases include validation of resident applicants against Hounslow’s primary school data and the further investigation of any discrepancy. Where Hounslow is not satisfied as to the validity of an address of an applicant whose preference has been sent to a maintaining LA, it will advise the maintaining LA no later than 12 December 2016. 10. Hounslow will confirm the status of any resident child for whom it receives a Common Application Form stating s/he is a 'Child Looked After' and will provide evidence to the maintaining LA in respect of a preference for a school in its area by 11 November 2016. 11. Hounslow will advise a maintaining LA of the reason for any preference expressed for a school in its area, in respect of a resident child born outside of the correct age cohort, and will forward any supporting documentation to the maintaining LA by 11 November 2016.

Processing 12. Applicants resident within Hounslow must return the Common Application Form, which will be available and able to be submitted online, to Hounslow by 31 October 2016. However, Hounslow will publish information which encourages applicants to submit their application by 21 October 2016 (i.e. the Friday before half term), to allow it sufficient time to process and check all applications before the mandatory date when data must be sent to the PLR. 13. Application data relating to all preferences for schools in the area of a participating LA, which have been expressed within the terms of Hounslow’s scheme, will be up-loaded to the PLR by 11 November 2016. Supplementary information provided with the Common Application Form will be sent to maintaining LAs by the same date. 14. Admission Authorities within Hounslow will accept late applications only if they are late for a good reason, deciding each case on its own merits.

15. Where such applications contain preferences for schools in other LAs, Hounslow will forward the details to maintaining LAs via the PLR as they are received. Hounslow will accept late applications which are considered to be on time within the terms of the home LA’s scheme.

28 16. The latest date for the upload to the PLR of late applications which are considered to be on-time within the terms of the home LA’s scheme is 12 December 2016. 17. Where an applicant moves from one participating home LA to another after submitting an on-time application under the terms of the former home LA's scheme, the new home LA will accept the application as on-time up to 8 December 2016, on the basis that an on-time application already exists within the Pan-London system. 18. All preferences for schools within Hounslow will be considered by the relevant admission authorities without reference to rank order to comply with paragraphs 1.9 of the School Admissions Code 2014. When the admission authorities within Hounslow have provided a list of applicants in criteria order to Hounslow, Hounslow shall, for each applicant to its schools for whom more than one potential offer is available, use the highest ranked preference to decide which single potential offer to make. [This is the ‘Equal Preference System’.] 19. Hounslow will upload the highest potential offer available to an applicant for a maintained school or academy in this LA to the PLR by 3 February 2017. The PLR will transmit the highest potential offer specified by the Maintaining LA to the Home LA. 20. The LAS of Hounslow will eliminate, as a Home LA, all but the highest ranked offer where an applicant has more than one potential offer across Maintaining LAs submitting information within deadline to the PLR. This will involve exchanges of preference outcomes between the LAS and the PLR (in accordance with the iterative timetable published in the Business User Guide) which will continue until notification that a steady state has been achieved, or until 16 February 2017 if this is sooner. 21. Hounslow will send a file to the E-Admissions portal with outcomes for all resident applicants.

Offers 22. Hounslow will ensure, so far as is reasonably practical, each resident applicant who cannot be offered a preference expressed on the Common Application Form, receives the offer of an alternative school place. The alternative school offer will be allocated to the closest Hounslow School to the applicant’s home address within vacancies. 23. Hounslow will inform all resident applicants of their highest offer of a school place and, where relevant, the reasons why higher preferences were not offered, whether they were for schools in the Home LA or in other participating LAs.

24. Hounslow’s outcome letter will include the information set out in Schedule 2. 25. On 1 March 2017, Hounslow will send by first class post notification of the outcome to its residents.

29 26. Hounslow will provide primary schools with destination data of its resident applicants by the end of the Summer term 2017. Post Offer 27. Hounslow will request that resident applicants accept or decline the offer of a place by 15 March 2017, or within two weeks of the date of any subsequent offer. 28. Where an applicant resident in Hounslow accepts or declines a place in a school within the area of another LA by 15 March 2017, this LA will forward the information to the maintaining LA by 22 March 2017. Where such information is received from applicants after 15 March, Hounslow will pass it to the maintaining LA as it is received. 29. Where a place becomes available in an oversubscribed maintained school or academy in Hounslow, it will be offered from a waiting list ordered in accordance with paragraph 2.14 of the School Admissions Code 2014.

30. When acting as a maintaining LA, Hounslow will inform the home LA, where different, of any change to an applicant’s offer status as soon as it occurs. 31. When acting as a home LA, Hounslow will offer a place at a maintained school or Academy in the area of another LA to an applicant resident in its area, provided that the school is ranked higher on the Common Application Form than any school already offered. 32. When acting as a maintaining LA, Hounslow will accept new applications (including additional preferences) from home LAs for maintained schools and academies in its area. 33. When there are more children than places available, waiting lists will operate for each year group according to the oversubscription criteria for each school without regard to the date the application was received or when a child’s name was added to the waiting list. Waiting lists must comply with 2.14 of the School Admission Code.

30 Appendix 9 PAN- LONDON CO-ORDINATED ADMISSIONS SYSTEM Hounslow Scheme for Co-ordination of Admissions to Reception/Junior in 2017/18 Applications 1. Applications from residents in Hounslow will be made and submitted online using the Common Application Form. 2. Hounslow will take all reasonable steps to ensure that every parent/carer who is resident in Hounslow and has a child in a nursery class within a maintained school, either in this LA or any other maintaining, receives information about the admission process including details of how to apply online. The admissions information will also be available to parents/carers who do not live in this LA, and will include information on how they can access their home LA's Common Application Form if unable to apply online.

3. The admission authorities within Hounslow will not use supplementary information forms except where the information available through the online Common Application Form is insufficient for consideration of the application against the published oversubscription criteria. Where supplementary information forms are used by the admissions authorities within Hounslow, the LA will seek to ensure that these only collect information which is required by the published oversubscription criteria, in accordance with paragraph 2.4 of the School Admissions Code 2014.

4. Where supplementary information forms are used by admission authorities in the London Borough of Hounslow, they will be available on Hounslow’s website. Such forms will advise parents that they must also complete their home LA’s Common Application Form. Hounslow’s admission booklet and website will indicate which schools in Hounslow require supplementary forms to be completed. 5. Where a school in Hounslow receives a supplementary information form, Hounslow will not consider it to be a valid application unless the parent/carer has also listed the school on their home LA's Common Application Form, in accordance with paragraph 2.3 of the School Admissions Code 2014.

6. Applicants will be able to express a preference for up to six maintained primary schools or academies within and/or outside the Home LA.

31 7. The order of preference given on the Common Application Form will not be revealed to a school within the area of Hounslow to comply with paragraph 1.9 of the School Admissions Code 2014. However, where a parent resident in Hounslow expresses a preference for schools in the area of another LA, the order of preference for that LA’s schools will be revealed to that LA in order that it can determine the highest ranked preference in cases where an applicant is eligible for a place at more than one school in that LA’s area. 8. Hounslow undertakes to carry out the address verification process. This will in all cases include validation of resident applicants against Hounslow’s maintained nursery and primary school data and the further investigation of any discrepancy. Where Hounslow is not satisfied as to the validity of an address of an applicant whose preference has been sent to a maintaining LA, it will advise the maintaining LA no later than 17 February 2017.

9. Hounslow will confirm the status of any resident child for whom it receives a Common Application Form stating s/he is a 'Child Looked After' and will provide evidence to the maintaining LA in respect of a preference for a school in its area by 3 February 2017. 10. Hounslow will advise a maintaining LA of the reason for any preference expressed for a school in its area, in respect of a resident child born outside of the correct age cohort, and will forward any supporting documentation to the maintaining LA by 3 February 2017. Processing 11. Applicants resident within Hounslow must return the Common Application Form, which will be available and able to be submitted on-line, to Hounslow by 15 January 2017. 12. Application data relating to all preferences for schools in the area of a participating LA, which have been expressed within the terms of Hounslow’s scheme, will be up-loaded to the PLR by 6 February 2017. Supplementary information provided with the Common Application Form will be sent to maintaining LAs by the same date.

13. Hounslow will accept late applications only if they are late for a good reason, deciding each case on its own merits. 14. Where such applications contain preferences for schools in other LAs, Hounslow will forward the details to maintaining LAs via the PLR as they are received. Hounslow will accept late applications which are considered to be on time within the terms of the home LA’s scheme. 15. The latest date for the upload to the PLR of late applications which are considered to be on- time within the terms of the home LA’s scheme is 10 February 2017. 16. Where an applicant moves from one participating home LA to another after submitting an on- time application under the terms of the former home LA's scheme, the new home LA will accept the application as on-time up to 8 February 2017, on the basis that an on-time application already exists within the Pan-London system.

32 17. All preferences for schools within Hounslow will be considered by the relevant admission authorities without reference to rank order to comply with paragraphs 1.9 of the School Admissions Code 2014. When the admission authorities within Hounslow have provided a list of applicants in criteria order to Hounslow, Hounslow shall, for each applicant to its schools for whom more than one potential offer is available, use the highest ranked preference to decide which single potential offer to make. [This is the ‘Equal Preference System’.] 18. Hounslow will upload the highest potential offer available to an applicant for a maintained school or academy in Hounslow to the PLR by 16 March 2017. The PLR will transmit the highest potential offer specified by the Maintaining LA to the Home LA.

19. The LAS of Hounslow will eliminate, as a Home LA, all but the highest ranked offer where an applicant has more than one potential offer across Maintaining LAs submitting information within deadline to the PLR. This will involve exchanges of preference outcomes between the LAS and the PLR which will continue until notification that a steady state has been achieved, or until 24 March 2017 if this is sooner. 20. Hounslow will send a file to the E-Admissions portal with outcomes for all resident applicants. Offers 21. Hounslow will ensure, so far as is reasonably practical, which each resident applicant who cannot be offered a preference expressed on the Common Application Form, receives the offer of an alternative school place. The alternative school offer will be allocated to the closest Hounslow School to the applicant’s home address within vacancies. 22. Hounslow will inform all resident applicants of their highest offer of a school place and, where relevant, the reasons why higher preferences were not offered, whether they were for schools in the Home LA or in other participating LAs.

23. Hounslow’s outcome letter will include the information set out in Schedule 2. 24. Hounslow will, on 18 April 2017, send by first class post notification of the outcome to its residents. 25. Hounslow will provide nursery and primary schools with destination data of its resident applicants by the end of the Summer term 2017. Post Offer 26. Hounslow will request that resident applicants accept or decline the offer of a place by 3 May 2017, or within two weeks of the date of any subsequent offer.

33 27. Where an applicant resident in Hounslow accepts or declines a place in a school maintained by another LA by 3 May 2017, Hounslow will forward the information to the maintaining LA by 9 May 2017. Where such information is received from applicants after 3 May 2017, Hounslow will pass it to the maintaining LA as it is received. 28. Where a place becomes available in an oversubscribed maintained school or academy in Hounslow, it will be offered from a waiting list ordered in accordance with paragraph 2.14 of the School Admissions Code 2014 29. When acting as a maintaining LA, Hounslow will inform the home LA, where different, of any change to an applicant's offer status as soon as it occurs.

30. When acting as a maintaining LA, Hounslow will accept new applications (including additional preferences) from home LAs for maintained schools and academies in its area. 31. When there are more children than places available, waiting lists will operate for each year group according to the oversubscription criteria for each school without regard to the date the application was received or when a child’s name was added to the waiting list. Waiting lists must comply with 2.14 of the School Admission Code.

34 PAN-LONDON CO-ORDINATED ADMISSIONS SCHEME Timetable for Admissions to Year 7 in 2017/18 Fri 21 Oct 2016 Published closing date (Friday before half-term) Mon 31 Oct 2016 Statutory deadline for receipt of applications Fri 11 Nov 2016 Deadline for the transfer of application information by the Home LA to the PLR (ADT file). Mon 12 Dec 2016 Deadline for the upload of late applications to the PLR. Tues 13 Dec 2016 – Checking of application data Tues 3 Jan 2016 14 Dec 2016 Ranking files sent from Hounslow to schools for processing 11Jan 2017 Deadline for schools to send ranked data back to LB Hounslow Fri 3 Feb 2017 Deadline for the transfer of potential offer information from Maintaining LAs to the PLR (ALT file) Thu 16 Feb 2017 Final ALT file to PLR Fri 17 – Thu 23 Feb 2017 Checking of offer data Fri 24 Feb 2017 Deadline for on-line ALT file to portal

35 Wed 1 Mar 2017 Notficiation of offers distributed to applicants. Wed 15 Mar 2017 Deadline for return of acceptances Wed 22 Mar 2017 Deadline for transfer of acceptances to maintaining LAs

36 PAN-LONDON CO-ORDINATED ADMISSIONS SCHEME Timetable for Admissions to Reception/Junior in 2017/18 Sun 15 Jan 2017 Statutory deadline for receipt of applications Mon 6 Feb 2017 Deadline for the transfer of application information by the Home LA to the PLR (ADT file) Fri 10 Feb 2017 Deadline for the upload of late applications to the PLR. Mon 20 Feb 2017 Ranking files sent from Hounslow to schools for processing Mon 6 March 2017 deadline for schools to send ranked data back to LB Hounslow Mon 17 – Tues 23 Feb 2017 Checking of application data Thu 16 Mar 2017 Deadline for the transfer of potential offer information from the Maintaining LAs to the PLR (ALT file).

Fri 24 Mar 2017 Final ALT file to PLR Mon 27 Mar- Mon 10 Apr 2017 Checking of offer data Weds 12 Apr 2017 Deadline for on-line ALT file to portal Tues 18 April 2017 Notification of offers distributed to applicants.

37 Wed 3 May 2017 Deadline for receipt of acceptances Tue 10May 2017 Deadline for transfer of acceptances to maintaining LAs

38 Appendix 10 Co-ordinated Scheme for In-Year Admissions 2017/18 Although the statutory requirement for local authorities to coordinate in-year admissions has been removed, London LAs have agreed that they will seek to coordinate in-year applications as maintaining, rather than home, LAs. This LA will therefore act as ‘gate-keeper’ by coordinating in-year applications for all in-borough community schools and academies, and for all in-borough voluntary- aided (VA) schools who would like the LA to coordinate admissions on their behalf. Definitions “admission authority schools” voluntary-aided church schools, foundation schools or academies, which are allowed, by law, to set their own admission arrangements and determine the order in which places should be allocated at their schools “the Home LA” the local authority in which the child is resident “the Maintaining LA” the local authority which maintains a school to which an applicant has applied Section 1: Applications 1. Applications for places at community schools, Academies, and for in-borough voluntary-aided (VA) schools who would like the LA to coordinate admissions on their behalf, will be made on London Borough of Hounslow LA’s Common Application Form (see Schedule 1). This will include all the fields and information specified in Schedule 1 to this Protocol. These will be supplemented by any additional fields and information which are deemed necessary by London Borough of Hounslow LA to enable the admission authorities in the LA area to apply their published oversubscription criteria.

2. Applications for places at schools within local authorities elsewhere in England will be referred to the maintaining LA. 3. Applications from overseas will only be accepted for children of families of UK Service Personnel and Crown Servants. (See Appendix 7f - Children of UK Service Personnel (UK/Armed Forces). If the child is new to or returning to the UK, the child will need to attend the Civic Centre in order for a parent/carer to complete an application in person. The child’s passport or travel document (as appropriate) must be provide to evidence proof of address with your application.

39 4. London Borough of Hounslow LA will not use supplementary forms for its community schools; however, own admission authority schools and academies within London Borough of Hounslow LA may use supplementary forms where the information available through the Common Application Form is insufficient for consideration of the application against the published oversubscription criteria. Where supplementary forms are used by the admissions authorities within London Borough of Hounslow LA, the LA will seek to ensure that these only collect information which is required by the published oversubscription criteria, in accordance the requirements of the School Admissions Code.

5. Where supplementary forms are used by admission authority schools within London Borough of Hounslow, they will be available from the schools concerned and on the LA’s website, and should be returned to the schools direct. Where appropriate, any supplementary forms must advise parents that they must also complete the maintaining LA’s Common Application Form. 6. The order of preference given on the Common Application Form will not be revealed to a school within the area of London Borough of Hounslow LA, in accordance with the School Admissions Code.

7. London Borough of Hounslow LA undertakes to carry out address verification against Council records for each application made by a resident within London Borough of Hounslow LA and will seek further evidence if the applicant’s name cannot be found. Where London Borough of Hounslow LA is not satisfied as to the validity of an address of an applicant whose preference has been sent to a school or academy, it will advise the school or academy as soon as it becomes apparent. 8. London Borough of Hounslow LA will seek relevant documentary evidence in any of the following address-related scenarios:  Where a child’s parents have an equal shared care arrangement, the address of the parent who claims child benefit in respect of the child being claimed for will be used in order to process the application;  Where applicants move during the application process, proof of completion of purchase or a signed tenancy agreement will be sought.

9. London Borough of Hounslow LA will check the status of any applicant who is a 'Looked After' child and provide evidence to the school or academy as soon as it is received. Section 2: Processing by London Borough of Hounslow Local Authority 10. Acting as the maintaining LA, London Borough of Hounslow LA will, for in-borough residents, check the address details given on Common Application Forms against Council records and, in liaison with the Council’s Audit Section, will seek further evidence where there are discrepancies.

40 11. London Borough of Hounslow LA will aim to share fully completed application with admission authority schools and academies in its own area within 5 working days of the application being fully completed. 12. Where the school or academy has access to the LGfL Support Site, application data will be exchanged through its document exchange. London Borough of Hounslow LA will use the DfE’s ‘Schools to Schools’ (S2S) secure file transfer website to forward data and supporting information to any schools or academies that do not have access to the LGfL Support Site. 13. London Borough of Hounslow will request background information from a previous school within 5 working days of the application being received and before a place is offered. London Borough of Hounslow will pass any information so obtained to an admission authority school with whom it has shared application data.

14. Where an application for a place at a school or academy within London Borough of Hounslow is refused due to oversubscription, London Borough of Hounslow LA and/or the school or academy will notify the applicant of their right of appeal. 15. Children resident in London Borough of Hounslow that meet the Fair Access protocol, and who apply for places for schools within the London Borough of Hounslow Local Authority will be considered by the London Borough of Hounslow Fair Access Panel so that appropriate support can be provided.

Section 3: Processing by schools and academies in London Borough of Hounslow 16. Where London Borough of Hounslow LA passes details of an applicant to an admission authority school within its area, the school shall convene its Admissions Committee as soon as possible and notify London Borough of Hounslow LA within 5 school days whether or not a place can be offered. 17. Where the application is made within a school holiday period, the admission authority school will aim to convene its Admissions Committee within a reasonable timescale. If at all possible, each school shall provide a point of contact for London Borough of Hounslow LA’s School Admissions Team during school holidays so as to minimise that the amount of time that children go without school places.

18. Each school within the London Borough of Hounslow will update the numbers on roll in each of its year groups at least once a week. 19. Each school and academy within London Borough of Hounslow LA’s area will maintain a waiting-list in ranked order for each year-group that is oversubscribed, and will, if possible, share that list with London Borough of Hounslow LA in order to minimise the need for communications.

41 20. The London Borough of Hounslow LA will maintain a waiting list for the community schools in accordance with over subscription criteria. The waiting list will be held to the end of the academic year. Section 4: Offers 21. London Borough of Hounslow LA will aim to share the outcome of an application for one of the schools in its area with the home LA or school concerned within 10 school days of receiving the data if a place can be offered in a Hounslow school. (Where it is clear to London Borough of Hounslow LA that no vacancy exists for the child, London Borough of Hounslow LA will inform the Home LA as soon as possible after receipt of the application data.) 22. If it has not been possible to make a decision within 10 school days, London Borough of Hounslow LA undertakes to send details of the outcome of an application for one of the schools in its area to the Home LA and/or the school concerned as soon as a decision is made, but within at least 20 school days of receiving the application data. 23. Where it is clear that no vacancy exists at an admission authority school or academy applied for in its area, London Borough of Hounslow LA will still pass application data to the school or academy concerned so that the child’s name can be added to the waiting-list and the right of appeal be given to the parent/carer.

24. Acting as maintaining LA, London Borough of Hounslow LA will, within 10 working days, eliminate all but the highest-ranked offer where an applicant has more than one potential offer and, where it has been informed by a maintaining LA that a place is available, will advise that LA whether or not the place is required. 25. Acting as maintaining LA, London Borough of Hounslow LA will inform each applicant of their highest offer of a school place and, where relevant, the reasons why higher preferences were not offered.

26. Where an application for a place at a school or academy within London Borough of Hounslow is refused due to oversubscription, London Borough of Hounslow LA and/or the school or academy will notify the applicant of their right of appeal within 5 school days. 27. Where an appeal for an admission authority school is successful, the clerk to the appeal panel will notify the home local authority’s school admissions team. 28. Where VA schools and Academies in the borough administer their own applications, they will notify the Council’s School Admissions Team of the application outcomes. Section 5: Post-offer 29. London Borough of Hounslow LA will request that resident parents accept or decline the offer of a place at a school or academy within its area within 14 days.

42 30. Where a parent does not respond within this timeframe, London Borough of Hounslow LA will make every reasonable effort to contact the parent to find out whether or not s/he wish to accept the place. Only where the parent fails to respond, and London Borough of Hounslow LA can demonstrate that every reasonable effort has been made to contact the parent, will the offer of a place be withdrawn on behalf of the admission authority concerned. Section 6: Waiting-Lists 31. Where admission authority schools in London Borough of Hounslow have any year-groups that are full, they will maintain waiting-lists, wholly in accordance with their published oversubscription criteria, for those year-groups. London Borough of Hounslow’s Admissions Section will do likewise for all its community schools and on behalf of the governing bodies of all academy schools within the borough.

32. Parent/carers can place the names of the pupils on Hounslow community school waiting lists up to the end of the academic year within which the application was made.

43 Appendix 10

44 Co-ordinated Scheme for Junior School (Year 3) Admissions Introduction: This scheme is made by the London Borough of Hounslow in accordance with the School Standards and Framework Act 1998. Applications: 1. Applications from residents of London Borough of Hounslow LA will be made on this London Borough of Hounslow LA’s Common Application Form for admission to Year 3 in a Junior School. The form will be available from London Borough of Hounslow LA and will also be downloadable from this Local Authority’s website.

2. The application will follow sections 1-10 of the Pan London Template Local Authority scheme for co-ordination of Admissions to Reception in 2017/18. Processing: 3. Applicants resident within London Borough of Hounslow LA must return the Common Application Form to this Local Authority by 15th January 2017. 4. London Borough of Hounslow LA will pass details of any preference for a school in the area of another Local Authority to the maintaining Local Authority using the Pan London Secure Document Exchange by 3rd February 2017. Supplementary information provided with the Common Application Form will be sent to the maintaining Local Authority by the same date. 5. The latest date for sending a late application which is deemed to be on-time within the terms of London Borough of Hounslow LA‘s scheme is 8th February 2017.

6. London Borough of Hounslow LA will inform the Home Local Authority of the highest potential offer available to an applicant for a Junior school in London Borough of Hounslow LA‘s area no later than 17 March 2017. 7. London Borough of Hounslow LA, as a Home Local Authority, will eliminate all but the highest ranked offer where an applicant has more than one potential offer across maintaining Local Authorities submitting information by 17th March 2017. 8. The processing of the application will follow sections 14, 15, 17 and 19 of the Pan London Template Local Authority scheme for co-ordination of Admissions to Reception in 2017/18. Offers: 9. London Borough of Hounslow LA will, on 18th April 2017, send by first class post notification of the outcome to resident applicants. (Where this date differs from the Pan London date for

45 despatch of reception outcome letters, this Local Authority will agree an alternative date with the maintaining Local Authority). 10. The offer of places will follow sections 27-29 and 31 of the Pan London Template Local Authority scheme for co-ordination of Admissions to Reception in 2017/18. Post Offer: 11. The post offer process will follow sections 32-41 of the Pan London Template Local Authority scheme for co-ordination of Admissions to Reception in 2017/18.