MINUTES of the ORDINARY MEETING of the STONNINGTON CITY COUNCIL - held in the COUNCIL CHAMBER, MALVERN TOWN HALL - City of Stonnington
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MINUTES
of the ORDINARY MEETING of the STONNINGTON CITY COUNCIL
held in the COUNCIL CHAMBER, MALVERN TOWN HALL
(CORNER GLENFERRIE ROAD & HIGH STREET, MALVERN)
on
23 July 2018COUNCIL MINUTES
MONDAY 23 JULY 2018
A. READING OF THE RECONCILIATION S TATEMENT
B. APOLOGIES
C. ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) IN
ACCORDANCE WITH SECTION 63 OF THE ACT AND CLAUSE 423 OF GENERAL LOCAL
LAW 2008 (NO 1)
1. MINUTES OF THE COUNCIL MEETING HELD ON 9 JULY 2018 ........................... 4
D. DISCLOSURE BY COUNCILLORS OF ANY CONFLICTS OF INTEREST IN ACCORDANCE
WITH SECTION 79 OF THE ACT1
E. QUESTIONS TO COUNCIL FROM MEMBERS OF THE PUBLIC
F. CORRESPONDENCE – (ONLY IF RELATED TO COUNCIL BUSINESS)
G. QUESTIONS TO COUNCIL OFFICERS FROM COUNCILLORS
H. TABLING OF PETITIONS AND JOINT LETTERS
I. NOTICES OF MOTION
J. REPORTS OF SPECIAL AND OTHER COMMITTEES
K. REPORTS BY DELEGATES
L. GENERAL BUSINESS
1. PLANNING APPLICATION 1265/16 - 29 MC ARTHUR STREET, MALVERN
- CONSTRUCTION OF A DOUBLE STOREY DWELLING ....................................... 9
2. PUBLIC T RANSPORT ADVOCACY REFERENCE DOCUMENT ........................... 12
3. OSBORNE STREET, SOUTH YARRA BETWEEN ARGO STREET AND
COMMERCIAL ROAD - PROPOSAL TO INSTALL T RAFFIC MANAGEMENT .......... 12
4. FESTIVALS AND EVENTS CALENDAR 2019 & 2020 ...................................... 13
M. OTHER GENERAL BUSINESS
N. URGENT BUSINESS
O. CONFIDENTIAL BUSINESS
1
Note that s.79(1)(a) of the Act requires Councillors to disclose the nature of a conflict of
interest immediately before the relevant consideration or discussion.
Page 2COUNCIL MINUTES
MONDAY 23 JULY 2018
PRESENT : CR STEVEN STEFANOPOULOS, MAYOR
: CR GLEN ATWELL
: CR MARCIA GRIFFIN
: CR JOHN CHANDLER
: CR JUDY HINDLE
: CR MATTHEW KOCE
: CR MELINA SEHR
: CR JAMI KLISARIS
COUNCIL OFFICERS PRESENT
: WARREN ROBERTS, CEO
: GEOFF COCKRAM
: SIMON THOMAS
: STUART DRAFFIN
: CATH HARROD
: ALEXANDRA KASTANIOTIS
: FABIENNE THEWLIS
: JUDY HOGAN
Page 3COUNCIL MINUTES
MONDAY 23 JULY 2018
The meeting began at 7.00pm.
A. Reading Of The Reconciliation Statement and Affirmation Statement
Fabienne Thewlis, Manager Governance & Corporate Support, read the following reconciliation
statement:
We acknowledge that we are meeting on the traditional land of the Boonwurrung and Wurundjeri
people and offer our respects to the elders past and present. We recognise and respect the
cultural heritage of this land.
The Mayor Cr Stefanopoulos read the following Affirmation Statement:
We are reminded that as Councillors. we are bound by our Oath of Office to undertake the duties
of Councillor in the best interests of the people of the City of Stonnington and to faithfully and
impartially carry out the functions, powers, authorities and discretions vested in us under the Local
Government Act and any other relevant Act.
The Mayor Cr Stefanopoulos introduced the Councillors and Chief Executive Officer Warren
Roberts. Mr Roberts then introduced the Council Officers.
Presentation by the Mayor Cr Stefanopoulos
In line with a tradition established over 100 years ago by the Mayors of the City of Prahran,
especially Councillor Chambers, and to mark the twenty (20) years since a former Mayor of the
City of Stonnington commissioned a mayoral robe to be manufactured by the historic firm of
Blashki, established in 1858, I thought it important that the final missing element that should adorn
the robes, befitting our municipality, should be acquired.
It is therefore my pleasure to donate to this Council, and to be kept in the safe custody of the CEO,
the City of Stonnington mayoral chains.
B. Apologies
The Mayor Cr Stefanopoulos noted that Cr Davis had been granted leave of absence for this
meeting.
C. Adoption And Confirmation Of Minutes Of Previous Meeting(S) In Accordance With
Section 63 Of The Act And Clause 423 Of General Local Law 2008 (No 1)
1. Council Meeting - 9 July 2018
MOTION: MOVED CR GLEN ATWELL SECONDED CR MARCIA GRIFFIN
That the Council confirms the Minutes of the Council Meeting of the Stonnington
City Council held on 9 July 2018 and Confidential Minutes of the Council Meeting of
the Stonnington City Council held on 9 July 2018 as an accurate record of the
proceedings.
Carried
Page 4COUNCIL MINUTES
MONDAY 23 JULY 2018
D. Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of
the Act
Nil
E. Questions to Council from Members of the Public
During Council’s previous Ordinary Meeting no Questions to Council were submitted.
For tonight’s Ordinary Meeting of Council one set of Questions to Council has been received. In
accordance with clause 50 of Council’s General Local Law a summary of the questions is as
follows:
Three (3) questions from Ms Wallish.
Question One
Is Council aware of the “Good Governance Guide” produced by the Victorian Local Governance
Association, Municipal Association of Victoria, Local Government Victoria & Local Government
Professionals?
Response: Yes Council is aware of the publication.
Question Two : Does Stonnington Council agree with the principals set out in the guide?
Response: Yes Council agrees with the principals.
Question Three:
Does Stonnington Council adhere to the principals set out in the Guide?
Response: Yes
Written responses will be forwarded to the submitter within 14 working days.
F. Correspondence – (only if related to council business)
Cr Chandler tabled the following correspondence:
• Email from regular library user asking Council to put out a sign displaying the opening
hours of Prahran Library outside the library and Council to consider opening the Prahran
Library two nights a week while the Toorak South Yarra Library is closed.
• Email from a group of local residents regarding the Caroline Gardens tennis wall now that
the VCAT decision has been handed down, asking about the process and timing of the
reinstatement of the wall and if there is any further advice on the possible building on
Council land that Council was seeking legal advice on.
Cr Hindle tabled the following correspondence:
• Email from local resident asking if there is any progress with the request from residents
regarding the traffic in Murray Street and surrounding streets.
• Email from a local resident regarding the condition of the laneway that runs between
Evandale Road and Gordon Grove Malvern which is used by the back of the shops in
Glenferrie Rd, and is the short route to the shops and also to Malvern Station. Cr Hindle
indicate she would follow this up under Questions of Officers
Page 5COUNCIL MINUTES
MONDAY 23 JULY 2018
Cr Griffin tabled the following correspondence:
• Email from unknown Telstra online account – regarding the cost of parking in the Melbourne
CBD which says Council should get approval for an increase in parking fines fees so our
free car spaces are not overwhelmed.
Cr Atwell tabled the following correspondence:
• Letter from a resident of Willoby Avenue Glen Iris following up on traffic concerns around
Caulfield Grammar School and masterplan for the school. Cr Atwell noted he would refer to
this at Questions of Officers.
Cr Koce tabled the following correspondence:
• An email already tabled regarding Caroline Gardens and the reinstatement of the tennis
wall.
Cr Stefanopoulos tabled the following correspondence:
• Letters from Glenferrie Road Malvern Business Association and Toorak Village Traders
Association regarding the long-term vacant shopfronts in Stonnington seeking Council to
consider imposing penalties for those properties that are kept vacant by landlords.
Cr Stefanopoulos noted that the CEO has already responded to the Associations.
• Letter from a resident of Hobson Street South Yarra providing plans for a possible pocket
park development and street gardens in Hobson Street and at the corner of Howitt Street
(Council has just purchased corner property at 7 Hobson) for consideration.
G. Questions to Council Officers from Councillors
1 Vacant Retail Premises In Shopping Precincts.
Cr Griffin asked what Council is doing regarding the number of retail vacancies in shopping
precincts.
The General Manager Community and Culture Cath Harrod advised of the coming Forum
for retail precincts in September and the contact with the Office of Small Business to get
them involved as well.
Cr Klisaris asked if landlords should be involved to encourage them to look at their rents.
The General Manager Community and Culture Cath Harrod advised that Officers were
looking at this also.
2. Costs and Attendances at Council Events
Cr Griffin noted the high cost of the successful Jazz festival and asked is Council looking at
this in light of attendance at this and other events.
The General Manager Community and Culture Cath Harrod advised that Officers are
undertaking a review of all aspects of events over the year.
Page 6COUNCIL MINUTES
MONDAY 23 JULY 2018
3. Condition of Laneway between Evandale Road and Gordon Grove Malvern
Cr Hindle spoke to the email she tabled about laneway off Evandale Road which is in a
state of disrepair and the author of the email regularly contacts Council to have cleaned up.
Cr Hindle asked that Council look at beautifying this area and work with the shop owners as
well as monitoring other issues with rubbish and similar in the laneway.
The General Manager Assets and Services Simon Thomas noted that Council does have a
regular program of maintenance of laneways especially weeds and overhanging foliage- if
the email is about rubbish and other issues he will have looked at and took the question on
notice.
4. Traffic Detours from Osborne Street due to Metro Tunnel Works
Cr Chandler noted that the detour for traffic as a result of the Metro Tunnel works at the
northern end of Osborne Street is pushing traffic to Davis Avenue which is already having
road damage near a chicane – he suggested the detour would be better towards Powell
Street off Fawkner Street instead of Davis Avenue as there are traffic lights at the end of
this street as well into Toorak Rd
The CEO Warren Roberts spoke on how traffic detours work and took the question on
notice and will get Traffic Unit to investigate
5. Traffic and Masterplan at and around Caulfield Grammar in Willoby Avenue Glen Iris
Cr Atwell referred to a letter he tabled under correspondence from a resident of Willoby
Avenue following up on the concerns regarding the traffic around Caulfield Grammar School
and willingness of school principal to sit down and work with Council and residents to
discuss the traffic data from these streets and how these could be eased – and also
suggests if this works then may be a template for Dorrington Avenue and other streets
around Korowa as they are having similar issues.
The author further noted the need for a masterplan for the Planning Scheme in accordance
with the incorporated plan overlay and how this should be addressed
The CEO Warren Roberts took the questions on notice.
6. Planning Application 468/17 for 24-26 & 28 Chapel Street Windsor
Cr Sehr asked about the proposed development and air rights that was listed for VCAT
being 24-26 & 28 Chapel Street Windsor Planning Application 468/17 and further asked if
the Government Architect involved.
The General manger Planning and Amenity Stuart Draffin advised that the VCAT hearing
had commenced Monday 23 July and was listed for 10 days. He advised what specialist
advisers were representing Council and further noted that the Government Architect does
not get involved in such hearings.
7. Community Grants 2018/19
The Mayor Cr Stefanopoulos asked if Council could get a report to Briefing on the number
and amount of grants that were specifically for food vouchers/emergency food programs or
similar.
Page 7COUNCIL MINUTES
MONDAY 23 JULY 2018
Cr Hindle asked if details of the current balance of grants for 2018/19 since the recent
approvals.
The Manager Governance and Corporate Support Fabienne Thewlis advised that both
matters would be followed up as requested.
H. Tabling of Petitions and Joint Letters
Cr Koce tabled 24 form letters with covering letter with 36 signatures stating” as residents of
Hawksburn Road we have increasing difficulty parking in our street. This is probably due to the
increased use of the street by commuters parking all day. Though we welcome the forthcoming
2hour restriction on parking on the eastern side of Hawksburn Road, our situation, on the
unrestricted western end of Hawksburn Road will become intolerable.
We urgently request that you restrict parking on the western side of Hawksburn Road from Nos 1-
31 to 4 hours, as already applies from No 33 to Toorak Road corner. Four (4) hours allows for
visitors and people using the Tennis Club.”
Cr Chandler tabled a petition with 15 signatures from residents of Monaro Road Kooyong asking
“Council to kindly consider making the following changes to current parking conditions in Monaro
Road Kooyong:
1. Institute a limit/restriction on the amount of time allowed for non-resident parking in Monaro
Road;
2. Actively discourage non-residents/commuters from travelling to our street to ‘”park and ride”,
and from leaving vehicles parked in our residential street for 12+ hours per day. By
imposing a time limit on non-resident parking to a maximum of w to 4 hours at a time.
3. Install requisite street signage to clearly denote changes to local parking conditions;
4. Monitor and regulate changes to local parking conditions, and act accordingly to correct the
situation;
5. Ensure local residents/visitors are exempted from any changes to parking conditions at all
times, if displaying appropriate council issued vehicle permits;
6. Allocate local residents/their visitors a designated number of council-issued vehicle parking
permits free of charge;
7. Allocate a minimum of 2 x free residential parking permits to each rateable residential
property in Monaro Road, consisting of either 2 x specific vehicle permits or 1 x specific
vehicle and 1 x variable permit.
8. Allow local residents the ability to purchase additional council-issued vehicle parking permits
should they wish.”
Cr Stefanopoulos tabled a petition with 30 signatures from 17 households in Sutherland Street
Armadale advising “ we do not want parking restrictions in Sutherland Road Armadale, between
Cambridge Street and Wattletree Road and ….therefore request that the status quo be maintained
in line with Council’s recent report recommendations.”
PROCEDURAL MOTION: MOVED CR MELINA SEHR SECONDED CR MARCIA GRIFFIN
That the tabled petitions and letters be received.
Carried
Page 8COUNCIL MINUTES
MONDAY 23 JULY 2018
I. Notices of Motion
Nil
J. Reports of Special and Other Committees
The CEO Warren Roberts tabled the following Assembly of Councillor records:
• Community Grants Working Group meeting held on 6 June 2018
• Economic Development and Culture Advisory Committee meeting held on 9 July 2018
• Councillor Briefing held on 16 July 2018
Cr Griffin spoke on a recent meeting of the Economic Development and Culture Advisory
Committee where the following points were discussed:
• Jazz festival and KPIs
• Roola Boola
• VAMFF
• Chapel off Chapel update – which was very positive and performing well
• Christmas Decorations
• Small Business activities including a forthcoming event for female entrepreneurs
• Trader Association reviews
Cr Chandler reported on a recent meeting of the Strategic Planning Advisory Committee where the
discussion focussed on the proposed changes to State Government Planning Scheme and the
Smart Planning project.
K. Reports of Delegates
Nil
L. General Business
1 PLANNING APPLICATION 1265/16 - 29 MC ARTHUR STREET, MALVERN - CONSTRUCTION OF A
DOUBLE STOREY DWELLING
MOTION: MOVED CR JAMI KLISARIS SECONDED CR GLEN ATWELL
That a Notice of Decision to Grant a Planning Permit No: 1265/16 for the land located
at 29 McArthur Street Malvern be issued under the Stonnington Planning Scheme for
the construction of a dwelling on a lot under 500 square metres in the General
Residential Zone and Special Building Overlay, subject to the following conditions:
1. Before the commencement of the development, 1 copy of plans drawn to scale
and fully dimensioned, must be submitted to and approved by the Responsible
Authority. The plans must be generally in accordance with the plans submitted
with the application (known as Job No. J170701, Drawing No.s: TP02 and TP03
(rev B), and Council date stamped 29 June 2018) but modified to show:
a. The north facing first floor bedroom window screened in accordance
with Standard A15 of Clause 54.04-6 Overlooking objective.
b. An annotation that the sight triangles on either side of the accessway
will be free of visual obstructions, including any landscaping, over
Page 9COUNCIL MINUTES
MONDAY 23 JULY 2018
900mm in height above natural ground level.
c. A detail section plan to show the grade of the accessway from the title
boundary to the garage FFL to ensure a vehicle can entre without
scraping.
d. A landscape plan in accordance with Condition 4.
e. A STORM Rating report demonstrating that the development achieves
a minimum STORM score of 100%. Stormwater treatment methods
detailed in the STORM Rating Report must also be shown on the plans.
2. The layout of the site and the size, levels, design and location of buildings and
works shown on the endorsed plans must not be modified for any reason,
without the prior written consent of the Responsible Authority.
3. Any poles, service pits or other structures/features on the footpath required to
be relocated to facilitate the development must be done so at the cost of the
applicant and subject to the relevant authority’s consent.
4. In conjunction with the endorsement of plans under Condition 1, a landscape
plan to be prepared by a landscape architect or suitably qualified or
experienced landscape designer, must be submitted to and approved by the
Responsible Authority. When approved, the landscape plan will be endorsed
and will then form part of the permit. The landscape plan must be drawn to
scale with dimensions. The landscape plan must show:
a. A survey (including botanical names) of all existing vegetation to be
retained and/or removed.
b. Buildings and trees (including botanical names) on neighbouring
properties within three metres of the boundary.
c. Details of surface finishes of pathways and driveways.
d. A planting schedule of all proposed trees, shrubs and ground covers,
including botanical names, common names, pot sizes, sizes at
maturity, and quantities of each plant.
e. Details of the proposed planting at the north-eastern corner of the site.
It must be of a suitable species that reaches a minimum height of 5m
at maturity, to the satisfaction of the Responsible Authority.
5. Before the occupation of the development, the landscaping works as shown on
the endorsed plans must be carried out and completed to the satisfaction of
the Responsible Authority. Landscaping must then be maintained to the
satisfaction of the Responsible Authority, including that any dead, diseased or
damaged plants are to be replaced.
6. Before the development (including excavation and demolition) starts, a tree
protection fence must be erected around the street trees on McArthur Street in
front of the site. Fencing is to be compliant with Section 4 of AS 4970.
7. No vehicular or pedestrian access, trenching or soil excavation is to occur
within the Tree Protection Zone without the written consent of the Responsible
Authority. No storage or dumping of tools, equipment or waste is to occur
within the Tree Protection Zone.
Page 10COUNCIL MINUTES
MONDAY 23 JULY 2018
8. The project must incorporate the Water Sensitive Urban Design initiatives
detailed in the endorsed site plan and/or stormwater management report.
9. The level of the footpaths must not be lowered or altered in any way to
facilitate access to the site.
10. The applicable flood level for the property is 30.61m A.H.D. The floor level for
the dwelling must be a minimum of 30.81m A.H.D. (200mm above the flood
level).
11. The garage floor level must be at least 30.37m A.H.D. (150mm above the
applicable flood level where the garage is located).
12. Prior to the issue of a Building Permit, consent to build the garage over the
easement must be obtained from Council’s Building Department. Consent will
include the following conditions:
a. The owner must enter into a Section 173 agreement for building over
easements. All cost associated with the agreement must be paid by
the owner.
b. The easement drain must be replaced by the owner at their cost, with a
new 100mm diameter sewer quality pipe laid in a straight line under
the garage to match the existing levels and grades of the existing
drain.
13. A report for the legal point of discharge must be obtained from Council’s
Infrastructure Department and a drainage design for the development must be
prepared in accordance with that report prior to a building permit being issued.
14. Prior to the commencement of any works over any easement, the land owner
must replace the drain in the easement at cost to the land owner. The drain
must be replaced with a new 100mm diameter sewer quality pipe laid in a
straight line under the garage to match the existing levels and grades of the
existing drain. The works must be to the satisfaction of Council’s Infrastructure
Unit.
15. Prior to occupation of the building or commencement of use, any existing
vehicular crossing made redundant by the building and works hereby
permitted must be broken out and re-instated as standard footpath and kerb
and channel at the permit holders cost to the approval and satisfaction of the
Responsible Authority.
16. All utility services to the subject land and buildings approved as part of this
permit must be provided underground to the satisfaction of the Responsible
Authority by completion of the development.
17. Prior to the commencement of the development hereby approved, the permit
holder must obtain approval from Council’s Building and Local Laws
Department to construct or modify any vehicle crossover/s providing access to
the subject site. The issue of a planning permit does not provide approval for
vehicular crossovers which are outside of the title boundary.
Page 11COUNCIL MINUTES
MONDAY 23 JULY 2018
18. Prior to the occupation of the building, all privacy screens to limit overlooking
as shown on the endorsed plans, must be installed to the satisfaction of the
Responsible Authority and maintained to the satisfaction of the Responsible
Authority thereafter for the life of the building.
19. This permit will expire if one of the following circumstances applies:
a. The development is not started within two years of the date of this
permit.
b. The development is not completed within four years of the date of this
permit.
In accordance with Section 69 of the Planning and Environment Act 1987, a
request may be submitted to the Responsible Authority within the prescribed
timeframes for an extension of the periods referred to in this condition.
Carried
2 PUBLIC T RANSPORT ADVOCACY REFERENCE DOCUMENT
MOTION: MOVED CR MARCIA GRIFFIN SECONDED CR MATTHEW KOCE
That Council:
1. Adopt the Stonnington Public Transport Advocacy Reference Document
2. Approves an appropriate media release being prepared for distribution
3. Approves the release of the Stonnington Public Transport Advocacy Reference
Document to media outlets, local State MP’s, the Minister for Public Transport &
Minister for Roads and local candidates.
Carried
3 OSBORNE STREET, SOUTH YARRA BETWEEN ARGO STREET AND COMMERCIAL ROAD -
PROPOSAL TO INSTALL T RAFFIC MANAGEMENT
MOTION: MOVED CR JOHN CHANDLER SECONDED CR MATTHEW KOCE
That:
1. The proposal to install two (2) road cushion arrays on Osborne Street, South
Yarra between Argo Street and Commercial Road, be abandoned.
2. Those previously consulted and Ward Councillors be notified of the decision.
A Division was called by Cr Stefanopoulos:
For: Crs John Chandler, Melina Sehr, Jami Klisaris, Matthew Koce, Marcia
Griffin, Glen Atwell and Steven Stefanopoulos
Against: Cr Judy Hindle
Absent: Cr Sally Davis
Carried
Page 12COUNCIL MINUTES
MONDAY 23 JULY 2018
4 FESTIVALS AND EVENTS CALENDAR 2019 & 2020
MOTION: MOVED CR MARCIA GRIFFIN SECONDED CR GLEN ATWELL
That Council:
1. Endorses the change of dates for the 2018 festivals and events.
2. Endorses the 2019 and 2020 Festivals and Events Annual Program.
Carried
M. Other General Business
Nil
N. Urgent Business
Nil
O. Confidential Business
PROCEDURAL MOTION: MOVED CR MELINA SEHR SECONDED CR MARCIA GRIFFIN
That the meeting be closed to the public to consider the following matters that are
confidential in accordance with Section 89 (2) of the Local Government Act 1989 for the
reasons specified: (7.48pm)
Confidential Matter Reason for Confidentiality
1. Open Space Opportunities for South 89 (2)(h) a matter which the Council or
Yarra special committee considers would
prejudice the Council or any person
2. Multi-purpose Sport and Recreation 89 (2)(e) proposed developments
Facility Percy Treyvaud Memorial Park
- Stakeholder Group
3. Audit Committee Membership - 89 (2)(d) contractual matters
Independent Member/Deputy Chair -
Re-appointment
Carried
PROCEDURAL MOTION: MOVED CR MELINA SEHR SECONDED CR MATTHEW KOCE
That the meeting be re- opened to the public. (7.54pm).
Carried
Page 13COUNCIL MINUTES
MONDAY 23 JULY 2018
There being no further business the meeting closed at 7.54pm.
Confirmed on Monday 6 August 2018
...................................................................................
CR STEVEN STEFANOPOULOS, MAYOR
Page 14COUNCIL MINUTES
MONDAY 23 JULY 2018
ASSEMBLY OF COUNCILLORS RECORD
This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to
Judy Hogan – Civic Support Officer
ASSEMBLY DETAILS:
Date: 6/6/18 Name of Meeting: Community Grants Working Group
Time: 5.00pm
Assembly Location: Room 2.1 – Stonnington City Centre
IN ATTENDANCE:
Councillors:
Cr Stefanopoulos (Mayor), Cr Griffin, Cr Klisaris, Cr Davis
Apology: Cr Atwell and Cr Hindle
Council Officers:
Fabienne Thewlis, Judy Hogan, Penny Pavlou, Jacinda Hunt, Holly Carpenter,
Nicole Warren, Julie Fry, Andrea Jackson
Apology: Cath Harrod
Matter/s Discussed:
CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting
Councillors:
None declared
Council Officers:
None declared
Form completed by: Fabienne Thewlis
Page 15COUNCIL MINUTES
MONDAY 23 JULY 2018
ASSEMBLY OF COUNCILLORS RECORD
This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan
– Civic Support Officer
ASSEMBLY DETAILS:
Date: Monday 9 July 2018
Name of Meeting: Economic Development and Culture Advisory Committee
Time: 4:45pm – 5:45pm
Assembly Location: Meeting Room M.5, Malvern Town Hall - Stonnington City Centre
IN ATTENDANCE:
Councillors:
Cr Griffin Cr Klisaris Cr Stefanopoulos
Council Officers:
Cath Harrod, Acting General Manager Community and Culture
Gary McMahon, Business Manager Chapel Off Chapel
Nicole Warren, Coordinator Festivals and Events
Hannah Morton, Executive Assistant / Special Projects
Matter/s Discussed:
Festivals and Events update
- Jazz Sponsorship
- Roola Boola
Economic Development update
- VAMFF
Chapel Off Chapel update
- Cabaret Festival
- Roola Boola
- Provocare
- Chapel Sessions
- Nine the Musical
Other Business
- Christmas decorations
- Small business activities
- Traders Association review
- Barnard Salt
CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting
Councillors: None
Council Officers: None
Form completed by: Hannah Morton
Page 16COUNCIL MINUTES
MONDAY 23 JULY 2018
ASSEMBLY OF COUNCILLORS RECORD
This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to
Judy Hogan – Civic Support Officer
ASSEMBLY DETAILS
Date: Monday 16 July 2018 Councillor Briefing
Time: 6.15pm
Assembly Location: Committee Room, Level 2, 311 Glenferrie Road, Malvern
IN ATTENDANCE
Councillors:
Cr S Stefanopoulos Cr G Atwell Cr J Klisaris (6.29pm)
(Mayor)
Cr J Chandler (apology) Cr J Hindle Cr M Griffin
Cr M Koce (6.18pm) Cr M Sehr (apology) Cr S Davis (apology)
Council Officers:
Warren Roberts (CEO) Stuart Draffin Simon Thomas
Cath Harrod Susan Price (left 6.40pm) Fabienne Thewlis
Ian McLauchlan (left Alexandra Kastaniotis (left
7.07pm) 6.28pm)
Matter/s Discussed:
1. COUNCILLOR ONLY DISCUSSION
2. PLANNING APPLICATION 1265/16 - 29 MCARTHUR S TREET, MALVERN - CONSTRUCTION OF A
DOUBLE STOREY DWELLING
3. PUBLIC TRANSPORT ADVOCACY REFERENCE DOCUMENT
4. CONFIDENTIAL: OPEN SPACE OPPORTUNITIES FOR SOUTH YARRA
5. OSBORNE STREET, SOUTH YARRA BETWEEN ARGO STREET AND COMMERCIAL ROAD - PROPOSAL
TO INSTALL TRAFFIC MANAGEMENT
6. FESTIVALS AND EVENTS CALENDAR 2019 & 2020
7. CONFIDENTIAL: AUDIT COMMITTEE MEMBERSHIP - INDEPENDENT MEMBER/DEPUTY CHAIR - RE-
APPOINTMENT
8. MULTI-PURPOSE SPORT AND RECREATION FACILITY PERCY TREYVAUD MEMORIAL PARK –
STAKEHOLDER GROUP
CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting
Councillors:
Nil
Council Officers:
Nil
Form completed by: Fabienne Thewlis
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