NCI Preparation Guide - Your journey to NCI www.ncirl.ie/international - National College ...
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NCI Preparation Guide Your journey to NCI www.ncirl.ie/international
2 3
This guide helps you prepare
for your journey to NCI.
We are delighted that you have applied to
Accept Your Offer 4 study at National College of Ireland (NCI).
Contents Research Your Accommodation 5
This guide contains some really useful
information and practical tips to help
Buy Medical Insurance 6 students plan for a successful, safe and
Apply for Your Visa 8 stress free journey to Ireland.
Plan Your Budget 10
Within the International Office we have a support team dedicated
Connect With NCI 12 to help you prepare for your journey to Ireland. The support team is
Book Your Flight 13 led by our International Officer, Sheila Mahon, who is assisted by an
International Coordinator and International Support. We also have
Pack Your Bags 14
a team of International Peer Mentors who are students at NCI and
Complete the Arrival Form 15 who assist with our Welcome Programme and lead student activities
Book your Complimentary Airport Shuttle 18 during the year.
Arrive in Dublin 20
Attend Welcome Meetings 21 About twelve weeks before the start of classes, we begin our
engagement with students that have accepted their place. We mainly
use emails, webinars and social media. They include all the important
information students need to help plan their journey and a series of
“A Journey of a thousand miles begins webinars and live Q&A sessions so students can ask their questions
directly to the team.
with a single step” Lao Tzu
It is really important that you keep an eye out for these
communications and take the time read them.
On behalf of everyone at NCI, I would like to wish you a safe and
pleasant journey and I am looking forward to meeting you in Dublin.
Best wishes,
Sheila Mahon, International Officer
Call +353-1-4498500 Email internationalsupport@ncirl.ie Call +353-1-4498500 Email internationalsupport@ncirl.ie
4 5
Accept Your Offer Research Your
Accommodation
Finding the right accommodation, at the right price and location, is one of the biggest challenges that students
encounter. With the help of this guide, the NCI website and guidance from the international office you will find
NCI will issue a full offer when you meet our entry requirements. To accept accommodation in Dublin.
your offer and secure your place, you must pay the relevant tuition fees. You decide which option is right for you: student residence or privately rented accommodation.
Dublin has something to suit everyone’s study and budget preferences.
If you do not fully meet our entry
Pay your Fees
requirements, we will issue a Tuition fees must be paid in full before you arrive in Which option is best for me? (Student Residences vs Privately Rented)
conditional offer. This will outline what Ireland and there are two options to pay your fees.
else you have to do, to get a full offer Option 1: Pay with TransferMate. Student Residences Privately Rented
and you can still accept your place Option 2: Pay via Bank Transfer.
+ Booking in advance + Monthly rent instalments
with a conditional offer. Full details on these payment options are here. + Save time + Flexibility regarding housemates
+ Purpose-built properties + Lease for 12 months or more
+ Great facilities + Potentially more affordable
Inform us when you have
+ Share with other college students
made a payment - Can only be arranged when in Dublin
Tip: Paying your - Full payment in advance - Need for temporary accommodation in Dublin
tuition fees in full will You must inform us when you have made a
- Potentially expensive - Arrival at least 2 weeks before course start
payment by completing the Payment Transfer
speed up the study - House rules - Time-consuming search
Form. Email it along with a copy of your proof
visa process. of payment (for example the bank transfer receipt) - Limited flexibility regarding housemates - Might interfere with studies
to admissions@ncirl.ie. - Strict cancellation policy - Target for scams
This is a very important step, as it is the only way we
There is a large number of student residence for several weeks before you travel to Ireland, for
can trace that your payment was received into our
accommodation in Dublin. All of these can be example in a hostel, Airbnb or host family. Be aware
bank account. You should allow up to ten working
booked in advance from your home country. They are that looking for private accommodation is time-
days to receive your receipt.
very safe and comfortable places to live, all either in consuming as you will have to arrange and view
walking distance or with very good transportation links different places. As this will make it difficult for you to
Refunds to NCI. Due to the high standard of the facilities and focus on your studies we recommend arriving well
good location these residences can be expensive. in advance of your course start date to focus on your
If you fail to meet the entry requirements or your accommodation search. Students all arrive in Dublin
The main difference between student residences
visa is refused, you will receive a refund of your at the same time, all hoping to find accommodation.
and privately rented accommodation is that you
tuition fees, less an administration fee . Please see The earlier you come, the less time and hassle you will
cannot book private accommodation from abroad.
the NCI Refund Policy. have in finding your home for the next year.
You must be in Ireland to arrange privately rented
accommodation otherwise you are an easy target for You can find more information on the NCI International
accommodation scams. website about accommodation options, website links
for residences, short and long term accommodation
If you think private accommodation is the best option
search engines as well as resources for further reading
for you, you must arrange temporary accommodation
and support.
Call +353-1-4498500 Email internationalsupport@ncirl.ie Call +353-1-4498500 Email internationalsupport@ncirl.ie
6 7
Buy Medical
Insurance
Private medical insurance is a requirement for your Irish study visa and if you are from
a visa required country, you must submit your insurance with your visa application. Tips:
NCI do not provide medical insurance so you must buy this yourself. • Make sure you understand the
policy and what it covers
Medical Insurance Providers • Understand how you go about
You can buy medical insurance from any provider 2. Private Health Insurance. There are a number
making a claim and if there is an
in your home country* or from Ireland which must of providers of private health insurance in excess fee.
include hospital cover and a minimum of €25,000 Ireland such as VHI, Laya and Irish Life. Their
• If you defer your start date at NCI
for Accident and €25,000 for Disease. Also, you products are more expensive than a travel policy
you must change the start date
should ensure that it meets all your own needs, and are designed for everyone living in Ireland.
especially cover for any pre-existing conditions. There are a large range of policies that you can
of your policy.
choose from and the HIA (Health Insurance
There are two types of medical insurance policy • If you don’t join NCI remember to
Authority) have a comparison tool to help you
that you can buy from Irish providers. cancel your policy
decide on the best policy to suit your needs,
1. Travel Policy. These policies are cheaper than budget and the requirements for your student • Check if your insurance policy
private health insurance. They are designed visa.
covers your journey to Ireland and
specifically for International students and *
You can buy medical Insurance from your home country for if not, you might want to consider
currently meet student visa requirements. The your first year in Ireland only after that you must buy medical
travel policies that students most commonly buy insurance from an Irish Provider
buying travel insurance
are from studyandprotect.com, halligan.ie and
Guard Me.
Call +353-1-4498500 Email internationalsupport@ncirl.ie Call +353-1-4498500 Email internationalsupport@ncirl.ie
8 9
Apply for Your Visa
Everyone arriving in Ireland has to pass through Immigration control. If you have
obtained all the necessary documents in your home country before leaving, Tips:
you should not have any problems on arrival. Our tips to help you with your
visa application:
Applying For a Student Checking on Your Visa Status • Check the Irish Embassy details
where your documentation is to be
Visa to Enter Ireland You should apply as early as possible for your visa sent.
for it to be processed. Each country will have a
Students from certain countries will need an entry different processing time, which can range from • Check what the processing time is
visa before arriving in Ireland. To find out if you one week to four months. You can track your visa for your country and make sure you
need a visa please visit the INIS website. on the INIS website. This shows current processing apply in adequate time.
If you require an entry visa you must complete the time and visa decisions, and is updated weekly. If
you are refused a visa you may appeal the decision
• Ensure your passport is valid for
online visa application using AVATS. You should
within 2 months. However, as this would affect your
12 months.
read the visa application details very carefully and
understand what documents you are required to date of arrival in NCI you may need to seek advice • Make sure you have your health
submit. on latest possible arrival date from the International insurance before you submit your
office or potentially defer until the next intake. application.
We recommend to students that to have a higher
chance of a successful visa application you request • Show that you have enough money
the help of one of our highly trained agents for
to support yourself while in Ireland.
guidance, counselling and support in this progress.
The visa office normally requires
However, you do not have to use an agent and can
apply directly to NCI but please note we cannot
€10,000 of available funds or an
give any assistance to you in terms of your visa
education bond.
submission. • Make sure you explain any gaps in
your resume/curriculum vitae (CV).
• Explain why you want to be a
student at NCI and what you plan
to do after you graduate.
• Make sure you understand your
chosen course and its modules.
Call +353-1-4498500 Email internationalsupport@ncirl.ie Call +353-1-4498500 Email internationalsupport@ncirl.ie
10 11
Plan Your Budget
Planning your budget is one of the privately owned. It should be returned to you at
the end of your stay unless you have damaged
most important things you should do the property in some way.
before you leave home. The cost of > Deposit for Utilities (Gas and Electricity) for
almost everything in Ireland will be privately rented accommodation. The utilities
different to your home country. It is very company sets the fee and it can be up to €200,
unless there is a ‘pay as you go’ system for the
important to have enough money to utilities in the property.
cover your tuition fees and living costs.
Average Cost of Living
This section helps you estimate the cost for living Additional Tips:
expenses such as accommodation, food and other Your biggest monthly expense will be for
accommodation and we estimate you should
• Bring some Euros in cash with you
essentials.
budget for the following: and use a credit card (a Forex card
Many things can affect how much money you will for example) to have easy access
need, so these figures are a guide only. While many 1. Student residence accommodation: average
to money until you open a bank
students get a part-time job to support themselves, of €200 - €375 per week (private room),
€100 - €190 (shared room)
account in Ireland.
it is better not to rely on work to cover your living
expenses. 2. 2-Bed apartment in city centre: average of • It is best not to bring any Euro
€2000 - €2500 per month denominations larger than €50
Start-up costs 3. Private room/studio: average of €600 - €1200 as they aren’t widely used.
per month
These are costs which you will have to pay at • You should allow some room for the
4. Shared room: average of €350 - €600 per
the beginning of your stay in Ireland and will not unexpected costs, e.g. visit to the
person per month
reoccur too frequently if at all: doctor or any travels which are not
> Registration with INIS (€300). Please note you yet planned, social outings, etc.
will have to pay €300 each time you renew your
Monthly Living Expenses
registration with INIS.
• Make a budget and track it during
For cost of living we highly recommend that you your time in Ireland to keep an eye
> Medical Insurance. Please note you will have to refer to the following websites for guidance: on your spending.
renew your insurance after 1 year. Please see the
Numbeo
insurance chapter in this guide. • Remember that failed modules will
Irish Council for International Students (ICOS)
> Television Licence (€160) for your flat or house. result in repeat fees, visa renewal
Education in Ireland fees and additional medical
> Temporary accommodation during your house
hunt if not living in residential accommodation. insurance fees.
> Deposit for privately rented accommodation
(usually 1 month’s rent). You will have to pay a
deposit if you move into accommodation that is
Call +353-1-4498500 Email internationalsupport@ncirl.ie Call
Call +353-1-4498500
+353-1-4498500 Email internationalsupport@ncirl.ie
12 13
Connect With NCI Book Your Flight
We always love to hear from students who are joining NCI and we communicate It is important that you book your flights to arrive in plenty of time before classes start.
through different channels:
Dublin has direct connections from many major Some countries, such as the United Kingdom,
Email international airports. If there is no direct flight ask for transit visas for certain nationalities even
available for you to Dublin, you will be able to though the stopover is for a few hours. The website
We begin contacting students, that have accepted their place, about twelve weeks before the start of classes connect through one of many airports. You should https://cibtvisas.co.uk/ is useful for checking if you
and we do this mainly by email. These emails are followed by either webinars or live Q&A sessions. Every also check if you require a transit visa for the need a transit visa. Also confirm with your travel
week our communications will include important updates to help students prepare for their journey to NCI, country you will be travelling through. agent or the airlines for extra baggage benefits/
so it is really important to keep an eye out for them. allowance that may be available for students.
Don’t worry if you miss any of these emails. We will update our ‘Before you Arrive’ section on our website with
all our communication.
Website
The NCI website is a fantastic source of information for every student prospective or current. On the
International Section you find everything you need to know about your journey as a student: from confirming
your place to study at NCI to helping you to get ready to come to Dublin and everything in-between. Our
website is the place where you find all the up-to-date information you need. It is always a good idea to check
here first if you have a question as most likely you will find your answers here.
Facebook
For each new intake we set up a specific closed Facebook group. Search for ‘NCI International Freshers’
and find the group for your intake. We encourage everyone to join their relevant intake group as this is great
opportunity to connect with other international students and ‘meet’ the International Support team before
you have even travelled to Ireland. We will also do Facebook live sessions on a regular basis to answer
questions you may have in preparation to starting your course at NCI.
Instagram
The International Office has a very active Instagram account. It is aimed at all international NCI students:
prospective and current ones as well as graduates. Follow us @nci_int for information on student
recruitment, events organised for students, important updates, competitions, Q&A sessions and much more.
Call +353-1-4498500 Email internationalsupport@ncirl.ie Call +353-1-4498500 Email internationalsupport@ncirl.ie
14 15
Pack Your Bags Complete the Arrival Form -
Everyone must complete it
Packing your bags is always a challenge, especially if you are going to a place for the In order to successfully start your Student Details
very first time, but the below information should help you when deciding on what to journey to NCI, you must first complete
Please complete this section in full. The Agent
put in your suitcase(s) on your way to Ireland. the arrival form and email it to name – this is the agency which assisted you with
internationalsupport@ncirl.ie at least the application to NCI e.g. Newstrides or Fateh
Clothes Money 5 days prior to your arrival.
We like to think that Ireland has a moderate climate, Carry some cash in Euros with you but not too
however, we realise that the weather may seem much (approximately €200 - €300). It is safer to This is the only way for us to know that you will
quite cold to you compared to the climate in your use your Credit Card (a Forex card for example) to be travelling to Dublin, and it will allow us to INT
plan for your arrival and schedule your welcome ARRERNAT
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as firearms, explosives, animals, plants and illegal
in mood regulation and warding off depression,
drugs. For more information please see the website
and it is important to take it in countries in the
of the Irish Revenue Commissioners.
northern hemisphere, such as Ireland, especially
during winter months.
If you need to bring any medication with you,
please make sure that it is in the original packaging,
and that you have a prescription written in English
and signed by your doctor. This is very important
to avoid confiscation of your medicine by the
immigration officers.
Call +353-1-4498500 Email internationalsupport@ncirl.ie Call +353-1-4498500 Email internationalsupport@ncirl.ie
16 17
Accommodation in Dublin
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plan to meet you.
Call +353-1-4498500 Email internationalsupport@ncirl.ie Call +353-1-4498500 Email internationalsupport@ncirl.ie
18 19
Book Your Complimentary
Airport Shuttle
As part of NCI’s support for international students, we offer a free airport shuttle
service. A licensed and approved driver will meet you at the airport arrivals hall and
bring you to your accommodation in Dublin City.
To book this service you must have completed the
Arrival Form and opted for the airport shuttle by
ticking ‘yes’ in the Arrival Section of the Arrival Form
and provide us with the following information:
> Flight details – airline, flight number, date of
arrival and arrival time. Please ensure you provide
details for your flight arriving into Dublin airport.
> Make sure you have the correct flight number.
(That is usually a code consisting of a 2-character
airline designator and a 1-4 digit number, e.g.
TK1977).
> Arrival time – the time on your ticket is local
Dublin time, there is no need to subtract or add
hours, please use the time as stated on your
ticket.
As this is a shared service for all incoming NCI
students, we ask you to respect a few simple rules:
1. No strong-smelling foods or drinks are allowed
on the shuttle bus.
2. The service is for NCI students only. It is not
available for family members, friends or students
of other institutions.
3. There is a single drop-off rule in place, which
means that the driver can only bring you from
the airport directly to your accommodation in
Dublin, as stated on the arrival form, with no
extra stops along the way.
4. Due to space restrictions, there is a limit of 3
pieces of luggage per student.
Please make use of the free airport Wi-Fi to contact
the driver to let them know when you arrive in
Dublin, but most importantly, let him know in case
you are experiencing any delays.
Call +353-1-4498500 Email internationalsupport@ncirl.ie Call +353-1-4498500 Email internationalsupport@ncirl.ie20 21
Arrive in Dublin Attend Welcome Meetings
Immigration Meet your driver Your welcome meeting is part of NCI’s International welcome programme which we
organise for each intake. It is a 4 week programme that is designed to ensure you
When you arrive at immigration at Dublin airport, As soon as you land, let the driver know that you
have all the information you need to get started at NCI.
you will see two different lines. You need to enter have arrived either via WhatsApp or a text message.
the line that says Non-EU/EEA passport holders If you are delayed at immigration or baggage claim
(unless you are travelling on a European passport). please also let the driver know as soon as possible. The welcome programme is a mix of events 2) Student Life Meeting
and meetings, 3 of which are pre-scheduled by
As a student you will be asked to provide When you come through the arrivals section at the the International Office. You must attend these The student life meeting is your second mandatory
documents by an INIS (Irish Naturalisation and airport, look out for your driver who will be holding meetings at the date, time and location arranged event. The team will speak about support systems
Immigration Bureau) official, so you must have the a sign for National College of Ireland. You may have for you. at NCI, how to succeed in your studies and how to
following with you in your hand luggage for easy to wait for other students to arrive as you will be adjust to student life.
access: sharing the shuttle. 1) Welcome Meeting
• Your passport When you arrive in Dublin, your family will be keen
2) Student Life Meeting 3) Essentials Meeting
to know that you have arrived safely. You should 3) Essentials Meeting
• NCI offer letter & fee receipts The last pre-scheduled meeting is the essentials
call, text or email using the free airport Wi-Fi.
• Medical Insurance 1) Welcome Meeting meeting. During this session you will receive
information on opening a bank account and
The Immigration Officer will stamp your passport
giving you up to 90 days to obtain your student Make your Own Way Once you have confirmed your arrival by registering with the immigration office.
visa. This stamp is called a ‘landing stamp’ and it from Dublin Airport completing the arrival form the International team
does not give you permission to work. The officer will email you the details of your welcome meeting
will tell you that you need to make an appointment If you do not book the NCI airport shuttle, you 2 working days prior to your arrival in Dublin.
with the immigration service (INIS) within 90 days can travel to your accommodation from Dublin Your welcome meeting is your very first meeting
to obtain your student visa. Do not worry as you will airport by either bus or taxi. Dublin Bus Airlink and will take place within a few days of your
have plenty of time to make the appointment. We numbers 747 and 757 leave from outside the arrival. The meeting is with an International Peer
will explain the application process to you at your Arrivals Terminal at the airport. Check the website Mentor who will give you your schedule for all
meetings as part of the Welcome Programme and for updated timetables. The Aircoach service runs other meetings, a campus and a city tour. You will
give you a registration letter which you will bring to 24 hours a day and stops at various locations also receive the schedule for our 4 week welcome
the appointment with you. in the city centre. Taxis are all metered and you programme. We understand you will have a lot of
should also use a licensed taxi. The fare to the questions. You will receive all the information you
Once you have passed Immigration, you will need
city centre will cost approximately €25 with extra need in the meetings the International Office pre-
to clear Irish Customs. Follow the instructions at the
charges for each additional passenger and for schedules for you.
airport, generally non-EU students will go through
carrying luggage. Once you are settled in your
the Green Channel.
accommodation, the next step is for you to prepare
Please see again the Irish Customs website for for your Welcome Meetings by planning your route
more information. to NCI and leaving in plenty of time before the
meetings.
If you booked an airport shuttle and your arrival is
delayed for any reason, make use of the free airport
Wi-Fi and contact the airport shuttle driver by
WhatsApp to let him know as soon as possible.
Call +353-1-4498500 Email internationalsupport@ncirl.ie Call +353-1-4498500 Email internationalsupport@ncirl.ie22 23
Highly recommended events
In addition to mandatory meetings the International
Office have planned a range of recommended
social events for you to attend. You will find a copy
of the 4 week long welcome programme in your
welcome pack. Join as many events as possible
to meet new friends and get to know Dublin.
A welcome passport accompanies the welcome
programme and will guide you through all our
events.
Student Services arrange Orientation and
Registration for all new NCI students. The Student
Services team will be in touch by email and confirm
dates and times for these events on the NCI
website.
> Orientation: This is your official welcome to
the college in our Kelly Theatre. You will be
welcomed by the president and vice president of
the college, our deans and various departments
of the college. Furthermore, you will receive
general information about NCI, college life and
the student union. This is a great opportunity to
meet your new classmates.
> Registration: If you have not paid your fees in
full and have previously submitted a photo to
the admissions team you will have to attend
registration to collect your student card. *If
you have paid your fees in full already and you
have submitted a picture by a certain date your
student card will be in your Welcome Pack.
Call +353-1-4498500 Email internationalsupport@ncirl.ie Call +353-1-4498500 Email internationalsupport@ncirl.ie24 Contact information Thank you for taking the time to read this guide. Email: internationalsupport@ncirl.ie We aim to respond to your query as quickly as possible and within 3 working days. Preparation Guide National College of Ireland has made every effort to ensure that the information in this booklet was accurate when published. Please note, however, that the nature of the content means that it is subject to change from time to time, and you should therefore consider the information to be guiding rather than definitive. You should check the college’s website for any updates before you decide to accept a place on a course. All courses are offered subject to minimum student numbers and validation by QQI.
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