ON DENTAL TRAUMATOLOGY - 21st WORLD CONGRESS - INFORMATION FOR SPONSORS AND EXHIBITORS - 21st World ...
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21st WORLD CONGRESS
ON DENTAL TRAUMATOLOGY
INFORMATION FOR SPONSORS AND EXHIBITORS
This document provides information for sponsors and exhibitors participating in WCDT 2021
INFORMATION FOR SPONSORS AND EXHIBITORS
CONTENTS
INVITATION .............................................................................................................................................. 3
CONGRESS ORGANISERS ........................................................................................................................ 5
INTERNATIONAL ASSOCIATION OF DENTAL TRAUMATOLOGY ................................................................ 6
EUROPEAN SOCIETY OF ENDODONTOLOGY ............................................................................................. 8
PORTUGUESE SOCIETY OF ENDODONTOLOGY ......................................................................................... 9
PROGRAMME STRUCTURE .................................................................................................................... 10
LISBON CONGRESS CENTRE.................................................................................................................. 16
PRE-CONGRESS COURSES .................................................................................................................... 17
SPONSOR PACKAGES............................................................................................................................ 18
GOLD...................................................................................................................................................... 19
SILVER ...................................................................................................................................................20
BRONZE ................................................................................................................................................. 21
OTHER SPONSORSHIP OPPORTUNITIES................................................................................................22
GENERAL INFORMATION ........................................................................................................................24
SPONSOR APPLICATION FORM .............................................................................................................25
EXHIBITORS ...........................................................................................................................................26
TERMS AND CONDITIONS FOR SPONSORS & EXHIBITORS................................................................... 27
INVITATION
Welcome to WCDT 2021
The 21st World Congress on Dental Traumatology
“Challenges, opportunities and new horizons in dental trauma”
Lisbon Congress Centre | Lisbon, Portugal – 2-5th June 2021
The Congress Organising Committee (COC) is delighted to invite you to Lisbon as one of our partners for this world-
leading congress on dental traumatology being arranged by the International Association of Dental Traumatology
(IADT) and the European Society of Endodontology (ESE) in association with the Portuguese Society of
Endodontology (PSE).
WCDT congresses are well known as exceptional meetings that combine the clinical, biological and materials
sciences and practice of the many dental and medical specialties involved in dental trauma. WCDT 2021 will deliver
an exciting programme with a focus on dental traumatology presented by a collection of internationally renowned
speakers from around the globe. We hope that you will take advantage of the opportunity to network with this
valuable audience and join us in beautiful Lisbon, Portugal. Sponsoring and Exhibiting provides unique access to
our delegates. The variety of congress packages/options provide your company with several opportunities to
establish a rewarding relationship with the dental and science consumer base.
The Congress will have broad appeal for all a wide variety of scientists, general dentists and postgraduate students
with an interest in dental traumatology as well as a wide range of professionals from the dental specialties of
Endodontics, Oral Surgery, Paediatric Dentistry, Prosthodontics and Periodontics. More than 1000 attendees are
expected to attend WCDT 2021.
WCDT 2021 will take place at the Lisbon Congress Centre. This venue is a modern, purpose-built congress centre
that offers several large auditoria perfectly suited for the scientific programme. It also has several smaller meeting
rooms along with a large exhibition area for sponsors and exhibitors. WCDT 2021 takes place from 2-5 June 2021
with pre-congress courses scheduled for June 2nd 2021. Please reserve these days in your diary to be part of this
world-leading congress on dental traumatology.
The Congress Organising Committee (COC) is working hard on the congress, whose theme is – “Challenges,
opportunities and new horizons in dental trauma”. With the help of surveys conducted with previous congress
participants, society members, and our corporate partners we are planning an exciting programme that will offer
the latest clinical updates as well as the recent discoveries in the clinical, biological and materials sciences
associated with dental traumatology.
This document provides important information for sponsors and exhibitors. It provides an overview of the WCDT
2021, and a brief summary of the structure of the congress, details of the sponsorship packages and the terms
and conditions for sponsors and exhibitors. The COC is responsible for the initial contact with you and for the
contracts; however, the detailed planning of booths and the exhibition area at the Lisbon Congress Centre will be
the responsibility of our professional congress organiser – AIM Group International (wcdt2021@aimgroup.eu).
The programme includes dedicated time for participants to visit the Exhibition Hall and meet with Sponsors and
Exhibitors.
The congress website is www.wcdt2021.com
We are confident WCDT 2021 will be a memorable and enjoyable meeting and we look forward to seeing you in
Lisbon during June 2021.
Professor Anne O’Connell Professor Paul Dummer Professor António Ginjeira
Presidents of the IADT, ESE and PSE
CONGRESS ORGANISERS WCDT 2021 is being organised jointly by the IADT, ESE in association with the PSE. The professional congress organiser is AIM Group International. Congress Organising Committee Anne O’Connell (IADT) Co-Chair Lamar Hicks (IADT) Asgeir Sigurdsson (IADT) Paul Dummer (ESE) Co-Chair António Ginjeira (PSE) Scientific Programme Committee Marie Therese Flores (IADT) Cecilia Bourguignon (IADT) Liran Levin (IADT) Co-Chair Georgios Tsilingaridis (IADT) Hal Duncan (ESE) Co-Chair Gabriel Krastl (ESE) Roeland de Moor (ESE) António Ginjeira (PSE) For most communication, please use the dedicated WCDT2021 e-mail address of the Professional Congress Organiser – AIM Group International (Lisbon Office): wcdt2021@aimgroup.eu Professional Congress Organiser AIM Group International - LISBON OFFICE Avenida Conde de Valbom 6, 5th floor - 1050-068 Lisbon, Portugal Direct +351 213 24 50 62; Fax +351 213 24 50 50 wcdt2021@aimgroup.eu www.wcdt2021.com
INTERNATIONAL ASSOCIATION OF DENTAL TRAUMATOLOGY
The International Association of Dental Traumatology (IADT) is a non-profit, public benefit professional organization
whose mission is to promote optimal prevention, research, and treatment service in the field of traumatic dental
injuries through interaction with dental and medical colleagues, the public, and interested parties in education,
sports, industry and appropriate governmental agencies.
For more information visit the IADT website: https://www.iadt-dentaltrauma.org/index.html
Objectives of the IADT
• To promote research, both clinical and experimental, in dental traumatology;
• To stimulate development of educational curricula to enhance competency of dental graduates in managing
dental injuries;
• To encourage incorporation of educational standards for advanced dental education programs to achieve
proficiency in managing dental injuries;
• To promote public awareness of prevention and management of traumatic dental injuries;
• To develop and publish recommended guidelines for treatment of traumatic dental injuries based on current
best evidence;
• To assist public health agencies in developing and implementing strategies for prevention and management
of dental injuries;
• To represent the interests of dental traumatology in various dental forums;
• To maintain an organizational structure that promotes awareness of dental traumatology.
For many years the IADT has published guidelines for the treatment of dental trauma. They are regarded as the
gold standard by almost all of the dental societies around the globe. The guidelines have been endorsed and
adopted by the American Association of Endodontists and the American Academy of Pediatric Dentistry. They have
been translated into 7 languages and are available on the IADT’s website free of charge and on its recently released
TOOTHSOS free App: https://play.google.com/store/apps/details?id=com.iadtapp.toothsos&hl=en
The International Association of Dental Traumatology (IADT) brings together general dentists, specialists, and other professionals and allied professionals from all over the world who are interested in dental traumatology. The first World Congress on Dental Traumatology was held in Dallas, Texas, USA in 1984, sparking a growing interest in dental traumatology. The initiative to form an international association was taken by a group of active Scandinavian trauma researchers and clinicians in 1988 under the leadership of Dr. Jens Ove Andreasen (Copenhagen, Denmark). That initiative resulted in a second World Congress held in Stockholm, Sweden in 1989, with international participants. The International Association of Dental Traumatology was formed at this meeting. Subsequently, the IADT has sponsored World Congresses and major educational tracks in a host of international locations on 5 continents: Australia Dubai* Japan Brazil England Norway Chile Iceland USA China* Israel Denmark Italy *educational tracks Each programme featured international speakers and the latest clinical and scientific advances in dental traumatology For more than two decades, the IADT has been supporting the Medline indexed scientific journal Dental Traumatology. As the only scientific journal exclusively dedicated to dental traumatology, it is the official journal of the IADT - https://onlinelibrary.wiley.com/journal/16009657
EUROPEAN SOCIETY OF ENDODONTOLOGY The ESE is an organisation with global reach and impact focussed on the broad field of Endodontology, the branch of dental sciences dealing with health, injuries to and diseases of the dental pulp and periradicular region, and their relationship with general health and wellbeing. For more information visit the ESE website: www.e-s-e.eu The ESE exists to enhance the development of Endodontology for the benefit of patients, general dentists, endodontists, educators, researchers and those in training, and to represent Endodontology and Endodontists within Europe and beyond. By fulfilling its mission, the ESE will: • support its affiliated national societies and individual members, including those in training; • promote Endodontology; • invest in education, research and clinical training to enhance high quality, evidence-based care for patients; • raise public awareness of endodontic diseases and their potential impact on general health and wellbeing; • promote the range of endodontic and associated treatments available to save teeth; and • influence national and international health policy. Today, the ESE is a vibrant and dynamic organisation that has 36 member societies from 33 European and neighbouring countries and represents over 500 individual members and over 7500 individuals within its affiliated national societies. The ESE supports the Medline indexed scientific journal International Endodontic Journal. One of the few scientific journals exclusively dedicated to Endodontology, it is the official journal of the ESE – https://onlinelibrary.wiley.com/journal/13652591
PORTUGUESE SOCIETY OF ENDODONTOLOGY The Portuguese Society of Endodontology was founded in 1984, two years after the ESE. Cesar Mexia de Almeida, a Professor of Endodontics at the University of Lisbon, was one of the founders in both organizations, and so it was natural that the Portuguese Society of Endodontology was affiliated with ESE from the beginning with both sharing the same objectives and philosophy. Since the beginning, the Society has organized annual meetings in several locations in Portugal. The Portuguese Society of Endodontology hosted the 16th ESE congress, in Lisbon in 2013. The meeting was very successful, scientifically, socially and especially from the perspective of the sponsors and exhibitors.
PROGRAMME STRUCTURE
“Challenges, opportunities and new horizons in dental trauma”
WCDT 2021 will be an unusually attractive forum where the multidisciplinary fields of dentistry meet to discuss
the management of dental injuries that occur as a result of trauma. Clinicians, researchers, educators, sports
dentists and other professionals will attend and take advantage of this unique opportunity for interaction,
networking and learning.
WCDT 2021 will feature outstanding speakers from around the world providing an extraordinary broad array of
continuing education learning. Attendees will gain a thorough knowledge and understanding of the latest principles
and practices in traumatology and allied disciplines and specialties. Courses and individual lectures will cover a
wide variety of relevant topics, including:
• Endodontics of traumatized teeth; • Outcomes for dental traumatic injuries;
• Advanced imaging techniques; • Prevention of dental/orofacial injuries;
• Ankylosis and Decoronation; • Psychological impact of orofacial trauma;
• Dental trauma education strategies; • Public Health aspects of dental trauma;
• Emergency Care for adult/ paediatric trauma • Pulp regeneration, revascularization, barrier
patients; techniques;
• Epidemiology; • Restoring aesthetics and function in trauma
• Implants for the trauma patient; patients;
• Management/complications of primary tooth • Sequelae of dental trauma;
trauma; • Sports and trauma;
• Management of hard/soft tissue injuries of the • Tooth transplantation.
head and neck;
• Medical/physical/psychological assessment of
the trauma patient;
• Orthodontics for the trauma patient;
The structure and format of WCDT 2021 will follow a familiar and successful pattern:
• Pre-congress courses on the Wednesday prior to the main programme – June 2nd 2021 at the School of Dental
Medicine, University of Lisbon –
http://www.fmd.ulisboa.pt/portal/page?_pageid=408,1&_dad=portal&_schema=PORTAL
• Opening Ceremony at the Lisbon Congress Centre;
• Start of main programme on Thursday morning, Lisbon Congress Centre – 3 June 2021;
• Welcome Reception in the main Exhibition Hall of the congress centre;
• Gala Dinner on Friday evening – 4th June 2021;
• End of congress at 14.00 on Saturday afternoon – 5th June 2021.Importantly, there will be dedicated time for delegates to visit the Exhibition Hall during coffee/refreshment times provided mid-way through each half-day session and also during and after lunch. In addition, the Welcome Reception will be held in the Exhibition and Poster area. The Lisbon Congress Centre is a purpose-built venue contained within a well-laid out floor plan. The Exhibition area will be on the first floor in Halls 4 and 5. Every effort will be made to encourage delegates to visit the trade booths and interact with sponsors and exhibitors. In addition, the COC will also make sure that Sponsors and Exhibitors are provided with suitable beverages and lunches – at appropriate times. The number of complimentary tickets allocated to each company is outlined in the various sponsor packages and exhibitor information found later in this document. Tickets for the Gala Dinner on Friday evening, will be available from the PCO. The cost of each ticket has yet to be determined.
CONGRESS SCHEDULE
WEDNESDAY, 2ND JUNE 2021
9.00-12.00 Pre-congress course: TREATMENT OPTIONS FOR NECROTIC IMMATURE PERMANENT
TEETH. APICAL BARRIERS WITH DIFFERENT MATERIALS
14.00-17.00 Pre-congress course: Revitalization
14.00-17.00 Pre-congress course: A Team Approach to Caring for Patients with Dental Trauma
18.30-19.00 Opening Ceremony
19.00-21.00 Welcome Reception
16.30-17.30 Plenary sessionTHURSDAY, 3RD JUNE 2021
9.00-17.30 Trade Exhibition and Poster Presentations
9.00-10.15 PLENARY 1
9.00-9.15 Joint Introduction (IADT/ESE/Portuguese Endodontic)
9.15-10.15 Public and healthcare professional information and successful replantation of avulsed permanent teeth (Marie
Therese Flores)
10.15-10.45 Coffee-Break
PLENARY 2
10.45-13.00
Session Chair: PES (António Ginjeira)
10.45-11.45 Management of the traumatically exposed pulp (Hal Duncan)
11.50-13.00 Management of severely fractured teeth (Gabriel Krastl)
13.00-14.30 Lunch and Commercial Exhibits
Concurrent 1A Concurrent 1B Concurrent 1C Concurrent 1D
Management of horizontal root Current Status of A multidisciplinary Selected Oral Research
14.30-15.15 fractures in permanent teeth Pulp Regeneration approach to presentations (x3)
(Paul Abbott) (João Miguel complex trauma
Santos) injuries (António
Ginjeira)
Concurrent 2A Concurrent 2B Concurrent 2C Concurrent 2D
Intrusions and Avulsions in the Core outcomes, Clinical Selected Oral Research
15.15-16.00 young permanent dentition – trauma indices and Presentations (x3) presentations (x3)
what’s new (Georgios standardised
Tsilingaridis) records (Kate
Kenny)
16.00-16.30 Coffee-Break
PLENARY 3
16.30-17.30
Advanced Diagnostic Imaging. Where Are We Today? (Nestor Cohenca)FRIDAY, 4TH JUNE 2021
9.00-17.30 Trade Exhibition and Poster Presentations
8.30-10.30 PLENARY 4
8.30-9.30 Revitalization procedures on traumatized teeth (Kerstin Galler)
9.30-10.30 Assessing pulpal status in traumatized teeth (Roeland de Moor)
10.30-11.00 Coffee-Break
11.00-13.00 PLENARY 5
11.00-12.00 In the Dental Implant Era – Why We Still Bother Saving Teeth? (Levin Liran)
12.00-13.00 Autotransplantation of Teeth (Mitsuhiro Tsukiboshi)
13.00-14.30 Lunch
13.00-14.15 Lunch and Learn
Concurrent 3A Concurrent 3B Concurrent 3C Concurrent 3D
Selected Oral Research Dental fear and Dental Session Chair: Gabriel Krastl Educators Forum
presentations (x3) trauma (Agneta
14.30-15.15 Guided Endodontics: in vitro data Teaching the best interest
Robertson)
(Thomas Connert) of the patient in dental
traumatology
Guided Endodontics: clinical
experience (Jørgen Buchgreitz) (Marie Therese Flores)
Concurrent 4A Concurrent 4B Concurrent 4C Concurrent 4D
Selected Oral Research Ca(OH)2 - Back to the Endodontic management of The Role of Dental Trauma in
presentations (x3) future (Bill Kahler) immature teeth, apical plug versus the curriculum of graduate
regeneration (Marga Ree) programs in Endodontics
15.15-16.00 (César de Gregorio)
Can IADT offer a core
curriculum on Traumatology
for UG dental students?
(Anne O’Connell)
16.00-16.30 Coffee-Break
16.30-17.30 PLENARY 6
16.30-17.30 External Cervical Resorption-advances in diagnosis & management (Shanon Patel)
19.00-23.00 Conference Gala Dinner
Lunch & Learn sessions – lunchtime sessions where a keynote speaker sits with and discusses a specific topic over lunch with a
group of around 10 individuals.SATURDAY, 5TH JUNE 2021
9.00-13.45 Trade Exhibition and Poster Presentations
8.30-10.30 PLENARY 7
8.30-9.30 Financial and psychological burden of traumatic dental injuries (Anne O’Connell)
9.30-10.30 Ankylosis - how to understand and manage this serious complication (Lars Andersson)
10.30-11.00 Coffee-Break
11.00-13.15 PLENARY 8
11.00-12.00 Long term-Endodontic sequelae of traumatised teeth (Asgeir Sigurdsson)
12.00-12.45 Types of post-traumatic discolorations: diagnosis and management (Cecilia Bourguignon)
12.45-13.15 Dental Trauma - concluding remarks and the future (Jens Ove Andreasen)
13.15-13.45 Closing Ceremony and Awards RecognitionLISBON CONGRESS CENTRE
For information on the Lisbon Congress centre visit: https://lisbonvenues.pt/en/lisbon-congress-center/
Images of the venue, exhibition area and lecture halls
Exterior
Exhibition areas
Lecture hallsPRE-CONGRESS COURSES
The general principles guiding pre-congress courses
Pre-congress courses will take place at the School of Dental Medicine, University of Lisbon on Wednesday, 2nd
June 2021. They are an integral component of the congress and must be approved by the COC.
Pre-congress courses may include hands-on workshops/courses, workshops on research methodology and/or
critical appraisal of literature, and clinical demonstrations or lecture programmes. Support from appropriate
commercial sponsors is welcome and can be discussed with the PCO (wcdt2021@aimgroup.eu).
Fees from pre-congress courses will be included in the congress budget to ensure transparency and to allow audit.
The COC must approve companies and individuals involved with pre-congress courses. Attendees must be
registered for the main congress.
Other courses/workshops organised in the vicinity of the main congress without authority from the COC are
prohibited. Action will be pursued against individuals and companies attempting to run unauthorised pre-congress
courses.
Key regulations:
1. Pre-congress courses can be initiated by the COC, the Scientific Programme Committee (SPC) or by approved
third parties, e.g. commercial companies, publishers, others;
2. Major sponsors will have priority should accommodation be limited;
3. The costs associated with all necessary equipment shall be borne by the course organisers (approved third
parties). Although the COC will reserve the rooms required for pre-congress courses, the organising company
will pay the costs associated with the speakers, materials and equipment that may be necessary.
4. The professional congress organiser (AIM Group International - wcdt2021@aimgroup.eu) shall appoint an
individual to act as a link between the pre-course organisers and the SPC and COC. Where possible contact
details for the manager of the conference venue and/or technicians will be supplied to course organisers
(third parties);
5. The fees generated by the pre-congress courses will be managed by the PCO and be included in the congress
budget and final financial report;
6. A formal agreement with the COC must be executed should the course organisers wish to receive all or part
of the course fee in order to offset costs. The agreement must be approved and signed by the COC 60 days
in advance of the congress opening.SPONSOR PACKAGES
WCDT 2021 will provide companies with a unique opportunity to gain direct access to this influential target group
of dentists, scientists and students. Please consider ways your company and brands will benefit from supporting
this exciting event. Integral to the congress will be an exhibition that will allow you to meet with attendees and
promote your products and services. In addition to the exhibition, the congress will host several social events that
will allow you to interact with delegates in an informal environment.
As you know, congress participants are eager to improve their clinical and scientific knowledge and skills. Aligning
your company with WCDT 2021 demonstrates your commitment to assisting their development. As a major
congress sponsor you will be given priority placement within the congress exhibition.
WCDT 2021 has several levels of sponsorship – Gold, Silver and Bronze
There may be multiple sponsors at each level.
Companies that apply early will have the following important benefits and advantages on exhibition booth location:
• Higher level sponsors will have priority in location of exhibition booths, following confirmation of
contracts;
• Applications within the same sponsoring level will be ranked in the order of receipt from the earliest
to latest;
• Later applications will be handled on the basis of availability of exhibition floor space.
It is important that the COC receives applications as soon as possible in order to include company logos on all
promotional items aimed at potential delegates.GOLD
€30 000
BENEFITS
MARKETING Unlimited use of the name ‘WCDT 2021” for your company's advertising campaigns.
Your company's logo on the WCDT 2021 webpage with a direct link to your company's webpage once the first
CONGRESS WEBSITE
instalment of the payment has been received
Your company's name and logo will be published in all promotional emails issued by the congress secretariat
PROMOTION MATERIAL
once the first instalment of the payment has been received
The logo and name of your company will be included in advertisements in conjunction with WCDT 2021, which
SCIENTIFIC JOURNALS
will be announced in the International Endodontic Journal and other publications where possible
SIGNAGE At the entrance of the venue, a large banner will list all names and display the logos of the Gold sponsors
Between sessions at the congress, the names and logos of the Gold sponsors will be projected on the break
BREAK SLIDE
slides in the conference rooms
ADVERTISEMENTS Two full-page advertisements in the (electronic) congress programme
COMPANY DESCRIPTION Company description of maximum 250 words in the (electronic) congress programme
Option for the congress secretariat to send a one-time promotional email of the sponsor's activities through
PROMOTIONAL E-MAILING
the WCDT 2021 email database before the conference
A brochure of your company and/or products will be included in the delegate conference bag (max. 12 pages,
CONFERENCE BAG INSERT
max. format A4). Larger sizes may be included but a fee will be charged - please contact the PCO for costs
EXHIBITION STAND 24 m2 (6 x 4 m)
8 complimentary full conference registrations for company employees, which allows access to the scientific
CONFERENCE REGISTRATIONS
sessions
SOCIAL EVENTS 8 complimentary tickets for the Gala DinnerSILVER
€20 000
BENEFITS
MARKETING Unlimited use of the name ‘WCDT 2021’ for your company's advertising campaigns.
Your company's logo on the WCDT 2021 webpage with a direct link to your company's webpage once
CONGRESS WEBSITE
the first instalment of the payment has been received
Your company's name and logo will be published in all promotional emails issued by the congress
PROMOTION MATERIAL
secretariat once the first instalment of the payment has been received
The logo and name of your company will be included in advertisements in conjunction with WCDT
SCIENTIFIC JOURNALS 2021, which will be announced in the International Endodontic Journal and other publications where
possible
ADVERTISEMENTS Full-page advertisement in the (electronic) congress programme
COMPANY DESCRIPTION Company description of max. 150 words in the (electronic) congress program
A brochure of your company and/or products will be included in the delegate conference bag (max.
CONFERENCE BAG INSERT 8 pages, max. format A4). Larger sizes may be included but a fee will be charged – please contact
the COC for costs
EXHIBITION STAND 18 m2 (6 x 3 m)
6 complimentary full conference registrations for company employees, which allows access to the
CONFERENCE REGISTRATIONS
scientific sessions
SOCIAL EVENTS 6 complimentary tickets for the Gala DinnerBRONZE
€10 000
BENEFITS
MARKETING Unlimited use of the name ‘WCDT 2021’ for your company's advertising campaigns.
Your company's logo on the WCDT 2021 webpage with a direct link to your company's webpage once
CONGRESS WEBSITE
the first instalment of the payment has been received
Your company's name and logo will be published in all promotional emails issued by the congress
PROMOTION MATERIAL
secretariat once the first instalment of the payment has been received.
ADVERTISEMENTS Half-page advertisement in the (electronic) congress programme
COMPANY DESCRIPTION Company description of max. 100 words in the (electronic) congress programme
A brochure of your company and/or products will be included in the delegate conference bag (max.
CONFERENCE BAG INSERT 6 pages, max. format A4). ). Larger sizes may be included but a fee will be charged – please contact
the COC for costs
EXHIBITION STAND 12 m2 (6 x 2 m)
4 complimentaryfull conference registrations for company employees, which allows access to the
CONFERENCE REGISTRATIONS
scientific sessions
SOCIAL EVENTS 4 complimentary tickets for the Gala DinnerOTHER SPONSORSHIP OPPORTUNITIES The sponsorship opportunities below will be available to sponsors and exhibitors for an additional fee, subject to availability. Where applicable, companies will bear production costs in addition to the sponsorship fee. The COC will be pleased to discuss alternative sponsor opportunities – contact the PCO: wcdt2021@aimgroup.eu HOSPITALITY ROOM The possibility to hire a room during the congress (subject to availability). ALL cost associated with the room hire must be covered by the company and paid prior to the congress. PLENARY SESSIONS (€7 000 PER SESSION) The possibility to sponsor one or more sessions held on Thursday, Friday and Saturday. CONCURRENT SESSIONS (€3 500 PER SESSION) The possibility to sponsor one or more Concurrent sessions held on Thursday and Friday. ONE OR MORE TABLES AT THE LUNCH & LEARN SESSION (€1 500 PER TABLE; €6 000 FOR ALL TABLES) The possibility to sponsor one or more Lunch & Learn sessions held on Friday lunchtime. EDUCATORS FORUM (€5 000 PER SESSION) The possibility to sponsor the Educators Forum held on Thursday afternoon. PRE-CONGRESS COURSES/WORKSHOPS (€4 500 PER SESSION) The possibility to sponsor one or more pre-congress workshops held on Wednesday. LANYARDS (€4 000 NOT INCLUDING PRODUCTION COSTS) Distributed to all delegates. The possibility to sponsor lanyards with the name of the company. CONFERENCE BAGS (€6 000 NOT INCLUDING PRODUCTION COSTS) Distributed to all delegates. Your company’s name and logo will be printed on the bag.
CONFERENCE NOTEPAD & PEN (€3 000 NOT INCLUDING PRODUCTION COSTS) Distributed to all delegates. Your company’s name and logo will be printed on the notepad and on the pen. APP FOR SMARTPHONE (€5 000) Delegates can use their own smartphone to view the conference programme, network with other delegates, search exhibitors, search for practical information and more on the congress smartphone web application. Your company's brand exposure will be integrated into the web application process. WIFI (TBA) Provide WiFi connection in the congress centre for participants to use during the congress with company’s name associated with the arrangement. COFFEE BREAKS (€4 000 EACH) There are 5 opportunities during the conference to support the very popular coffee breaks scheduled between the scientific sessions. WATER DISPENSERS €350 / EACH (MINIMUM 6 UNITS, DISPENSER AND REFILL COSTS NOT INCLUDED) Water dispensers could be placed at strategic points throughout the exhibition area and the congress centre. The company's logo will be displayed on the water dispensers throughout the congress. WELCOME RECEPTION (€6 000) The sponsors’ name and logo will be included on promotional material for the Welcome Reception, which will be held in the Exhibition area, e.g. Welcome Reception supported by “COMPANY NAME”. Mention of the sponsorship in the congress programme on the page dealing with social activities. GALA DINNER (€9 500) The sponsors’ name and logo will be included on promotional material for the Gala Dinner on Friday, e.g. Gala Dinner supported by “COMPANY NAME”. Mention of the sponsorship in the congress programme on the page dealing with social activities.
GENERAL INFORMATION
Applications for sponsors must be made using the PDF-based application form available from the PCO:
wcdt2021@aimgroup.eu – or the congress official website www.wcdt2021.com and will constitute a formal
expression of participation.
You will receive the sponsorship contract after your application form has been submitted to the PCO. This
agreement will remain in full force and effect in case of merger or acquisition of the contracting company.
Companies are not permitted to organize events in Lisbon during the period extending from 3 days before the
official start of the conference (May 31st 2021) until and including the last day of the week in which the conference
is held (Sunday 6th June 2021). Unofficial sponsor sessions and other external meetings are not permitted.
Companies MUST NOT commence disassembling their exhibition booths until 14:00 on Saturday, 5th June, 2021.
Additional company WCDT 2021 registrations can be purchased by Sponsors for invited delegates or employees:
• Full registration includes: access to the Exhibition areas, lunches, coffee breaks, Welcome Reception and
scientific sessions (Gala Dinner tickets must be purchased separately). Prices and availability must be
discussed with the PCO - wcdt2021@aimgroup.eu
• Exhibition only registrations: access to the Exhibition area, lunches, coffee breaks, Welcome Reception
(no access to scientific sessions or Gala Dinner). Prices and availability of exhibition only registrations
must be discussed with the PCO - wcdt2021@aimgroup.eu
Payment conditions for Sponsors
It will be possible to transfer payment to the PCO in 2 instalments. All payments must be made in EUROS.
• 50% of the total sponsorship fee will be invoiced upon receipt of the completed / signed contract and
will be due for payment upon receipt of the invoice to guarantee the reservation;
• 50% by 1st January 2021;
Cancellation conditions
Cancellations and changes to your original booking must be made in writing to the PCO.
Cancellation fees
50% of the total sponsorship fee if booking cancelled before February 1st 2021. After that date, 100% of the
total sponsorship fee will be retained.SPONSOR APPLICATION FORM A PDF version of the form is available from the PCO and in the congress official website www.wcdt2021.com After downloading and filling-out the form return to wcdt2021@aimgroup.eu or follow the instructions or the congress official website www.wcdt2021.com to express your intention to participate at the WCDT 2021 congress as a sponsor. By signing the Application Form, the company accepts the Participation Terms & Conditions and the Payment & Cancellation conditions stated in the Sponsors Opportunities Manual Please read the Terms & Conditions for Sponsors and Exhibitors (see later) before completing the form.
EXHIBITORS
Requests for exhibition booths MUST be submitted by email to the PCO – wcdt2021@aimgroup.eu
Early bird price until 1st February 2021 for exhibition space: 3 x 2 metre stand@4000 Euros
Regular price from 1st February 2021 onwards for exhibition space: 3 x 2 metre stand@4500 Euros
Space includes: 1 round table, 2 chairs and electrical supply (connection and monofasic fuse box included).
Electrical consumption and shell system are NOT included.
Additional services and advice are available on request at: wcdt2021@aimgroup.eu
Exhibition stands must be completed and be ready by 15:00 on 2nd June, 2021. Companies MUST NOT commence
disassembling their exhibitions until 14:00 on 5th June, 2021.
Exhibitor benefits
• Company name in the WCDT 2021 trade exhibition section of the congress website;
• Company name on the congress smartphone app;
• Company name published in the WCDT 2021 trade exhibition section in the congress programme.
General information: Exhibitors will receive 2 complimentary Company registrations per 2x3 m2 booth. These
registrations provide access to the Exhibition Hall, lunches, coffee breaks, Welcome Reception and scientific
sessions.
Access to the Welcome Reception is complimentary.
Additional EXHIBITION ONLY badges can be purchased by Exhibitors – contact the PCO - wcdt2021@aimgroup.eu
Payment conditions
All payments must be made in EUROS. 50% of the total exhibition fee will be invoiced upon receipt of the completed
exhibition application form and is due for payment upon receipt of the invoice to guarantee the reservation. Final
payment for the Early Bird rate must be made by 1st January 2021.
Cancellation conditions
Cancellations and changes to your original booking must be made in writing to the PCO.
Cancellation Fees
50% of total exhibition fee if booking cancelled before 1st February 2021. 100% of total exhibition fee will be
retained thereafter.TERMS AND CONDITIONS FOR SPONSORS & EXHIBITORS 1. Application for Sponsors and Exhibitors In order to be considered as a Sponsor and/or an Exhibitor, an application form must be completed and signed by a legally competent individual, and delivered (or uploaded) to the PCO before any relevant deadlines. However, mailing or delivering the Application Form to the PCO does not constitute a formal agreement that the Sponsor/Exhibitor will be accepted. Contractual Conditions are constituted only after the PCO has sent written confirmation of acceptance to the Sponsor/ Exhibitor. In case of acceptance, Sponsors/Exhibitors will be bound by the Terms and Conditions for Sponsors & Exhibitors. The COC reserves the right to refuse any application to sponsor/exhibit without giving cause. Exhibition space is allotted according to the terms and conditions as listed in the Information for Sponsors & Exhibitors. The COC may exclude any company that violates the directives of the COC from the exhibition. Such companies are liable for the entire payment, and for all incidental expenses including any value added tax. All oral agreements, special permissions and special arrangements are valid only upon receipt of written confirmation. 2.Obligations and Rights of the Exhibitor Exhibition booths may only be used for exhibiting and advertising the Exhibitor's own products, materials or services. Advertising materials may be distributed only within the confines of the booth. Any promotion outside the respective exhibition space is forbidden (such as distributing flyers etc.). The partial or complete subleasing or otherwise relinquishing of a booth to a third party, as well as private agreements for switching booths or floor space between two exhibitors is prohibited. The COC reserves the right to enter any booth at any time. Booths need to be occupied during exhibition hours. The exhibition halls are to be used only during regular opening hours. It is strictly forbidden for companies, which are not exhibitors, to advertise in any way in the exhibition hall or in the entrances to the exhibition hall. 3.Obligations and Rights of the WCDT 2021 The COC reserves the right to revise the time and location of the exhibition or to shorten the duration of the exhibition. Any change regarding the time and duration of the exhibition does not entitle the sponsor/exhibitor to cancel the contract nor to request a fee reduction or to put forward a claim for damages incurred by these changes. 4. Liability Insurance The Organiser provides third party insurance at the Congress site. Equipment and all related display materials installed by Exhibitors are not insured by the COC or Congress Centre and they will under no circumstances be liable for any loss, damage or destruction caused to equipment, goods or property belonging to exhibitors. The Exhibitor agrees to be responsible for their property and personnel, and for the property and personnel of any third party who may visit their space to be covered by full and comprehensive insurance, The COC is not liable for any injuries to the personnel of sponsors/exhibitors attending the meeting. 5. Set-up of exhibition booths To ensure the smooth running of the congress, Sponsors/Exhibitors must obey all directives and instructions of the COC, AIM Group International, and congress venue staff regarding the use of booths, their decoration, the
use of self-designed and self-constructed booths, and the fitting and furnishings of the booths. Before setting up their booths I displays / installations, Exhibitors must first contact the COC, normally via the Professional Congress Organiser (wcdt2021@aimgroup.eu), and reconfirm placement of the booth as well as inform themselves of any special regulations relating to their booth. Standard side and back walls of booths are to be 2.5 metres high (NOTE: it may be possible for some booths in certain locations to be higher). For any variation from this norm, specific permission must be obtained in advance from the Professional Congress Organiser (wcdt2021@aimgroup.eu). Written permission also needs to be obtained for any changes in the size or structure of the floor space, or for any changes to any additional rented objects/facilities. Booths must be set up and completed during the timeframe designated. An Exhibitor or advertising company contracted by the Exhibitor who wishes to set up a booth or exhibit of their own design and construction must first submit sketches and plans with a statement of colour schemes of such a booth or exhibit to the PCO. The PCO reserves the right to demand changes in such booths or exhibits should safety regulations, technical requirements, or the responsibility of preserving or obtaining the best possible overall image for the exhibition, as judged by the PCO and congress venue, so require. The side and back walls of all stands should be finished on the outside as well as the inside. Exhibitors must avoid obstructing the view of or access to neighbouring booths. Special care must be taken to avoid the use of lights or spotlights that may annoy visitors or neighbouring booths. Should an Exhibitor not follow the directives of the PCO or not carry out such directives within a reasonable time, the PCO reserves the right to take the necessary steps at the cost of the Exhibitor. The PCO reserves the right to close or obstruct unused entrances or exits to the exhibition rooms and the right to direct the Exhibitor to another space in the exhibition hall if necessary even if this directive conflicts with previous written agreements. The PCO also reserves the right to rent floor space of a booth not finished on time to another applicant. In such a case, the Exhibitor is responsible for all costs arising from the cancellation. 6.Maintenance of booths and exhibition area Sponsors/Exhibitors are responsible for the proper care of the floors, walls, staircases and storage rooms as well as the hired booths and furnishings. Hired booths and furnishings must be returned in an acceptable condition and in an orderly way. To avoid scratches and furrows on floors as the result of sliding heavy packing cases, exhibitors are required to use protective coverings. Exhibitors and their shipping agents, on specific orders from the exhibitor, must take special care when transporting heavy packing cases and heavy loads. Exhibitors who wish to display extra heavy exhibits demanding special supports or foundations must request prior permission specifically in this matter from the PCO. It is not permitted to drive nails or hooks into the walls of the exhibition hall, to install electric wiring or to cut or drill holes in the walls of the rented booths. Empty containers and packing materials must be disposed of at the Exhibitor's expense before the start of the exhibition; cleaning the booth is the Exhibitor's responsibility. No part of an exhibition booth may be suspended from the ceiling. No part of an exhibit or of the booth's structure may protrude beyond the allotted area on any side. No signboards may protrude beyond the booth's walls. Decorating materials and wallpaper used by the exhibitor must be fireproof. Prior to use, written proof of this fact must be presented to the PCO (wcdt2021@aimgroup.eu). Police regulations, fire regulations and other official regulations must be observed at all times, including during the construction and dismantling of the exhibits.
7. Electrical installations/power consumption Electrical installations within the booth are at the Exhibitor's expense; however, such installations may only be carried out by an electrician appointed by the congress venue. The COC or PCO is not responsible for any loss or damage, which may occur from interruptions or defects in the electric power supply. 8.Dismantling of booths The Exhibitor must dismantle the booth within the allotted time and return hired furnishings on time. Upon leaving, the Exhibitor must clear the booth area and clean the floor. Stored materials, empty containers and packing materials must be disposed of. Items for which the Exhibitor has made no arrangements regarding removal and storage at his/her cost and which are left behind become the property of the PCO, and no reimbursement will be made for such items, The PCO can demand that Exhibitors restore the exhibition area to the original condition at the Exhibitor's expense. If the Exhibitor does not dismantle and clear away their exhibit in a timely manner, these items will be removed by the PCO at the Exhibitor's cost. The Exhibitor is liable for the actual cost incurred by the PCO for such removals of abandoned exhibits. Rented items, which were originally accepted as satisfactory for rental by the exhibitor, are to be returned undamaged and in a satisfactory condition. All rented items are considered to be in satisfactory condition unless a written notation signed by the PCO is made at the time of rental. Exhibitors must bear the costs of repairs to damaged exhibition areas and of repairs of or necessary cleaning of rented items. 9. Payments - breach of contract Please refer to the terms of payment, reduction and cancellation policy and corresponding deadlines as given in the Information to Sponsors & Exhibitors. The contract shall remain in full force and effect in case of merger or acquisition of the contracting company. The dimensions of floor space, booth measurements and rented items given are approximate. The PCO reserves the right to change these dimensions in order to most efficiently use the available exhibition area and to adjust the booths to the blueprints of the exhibition halls. Prices charged are however based on the actual dimensions; if more floor space is later allotted and actually used than was originally ordered, the additional fee for it is to be paid immediately. Special requests regarding placement of the booths will be considered. However, such requests do not constitute a condition of registration on the part of the Exhibitor. Furthermore, the PCO reserves the right to reduce the amount of floor space initially requested. Failure to comply with local authorities and international regulations may not be used as a ground to declare the contract void. Failure to comply with the Rules and Regulations will not expose the COC or PCO to any suits or demands by the Exhibitor and/or any third party. Exhibitors must bear the cost of any special installations. In case of delayed payment, ten per cent (10%) interest per annum is charged. If a company wishes to renounce all claims to taking part in an exhibition after having contracted to do so, the company is nevertheless liable for the rental sum and for incidental expenses. In case of cancellation of the exhibition, the COC and PCO will return the part payments received less the sum equivalent to the costs that have arisen for the COC and PCO up to the time of cancellation; the registration fee will not be returned. 10. Place of Litigation In all cases of litigation, it is agreed to by the Exhibitor that the competency of the duly authorised court is Lisbon, Portugal. Electively, the COC and PCO may choose to appeal to the competent court in whose jurisdiction the exhibitor falls or the country where the Societies are registered.
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