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ORDINARY COUNCIL MEETING - TUESDAY 9 APRIL 2019 - Yarra Ranges ...
ORDINARY COUNCIL
                 MEETING

          TUESDAY 9 APRIL 2019

                          MINUTES

                               VISION

  Whether you live here or visit, you will see how much we value our
natural beauty, how connected our communities are, and how balanced
             growth makes this the best place in the world.

                   COUNCILLOR COMMITMENT

  We’ll be truthful, represent the community’s needs, be positive and
               responsive and always strive to do better.
NOTES FOR QUESTIONS AND SUBMISSIONS FROM THE PUBLIC
                              (In accordance with the 2015 Council Meeting Guidelines – Public Participation)
The public is invited to submit questions to the Ordinary Council Meeting by completing the form on the Council’s website; or via
email. Your question must be received no later than 5.00pm on the day before the Council meeting date. Questions relating to items on
the agenda, or which are the same as previous questions, will not be considered.
A question will not be accepted if, in the opinion of the Chief Executive Officer, it appears to be derogator y, defamatory or embarrassing
to any Councillor, member of staff, ratepayer or member of the public. A limit of one question per person per meeting will ap ply. Multiple
parts to a question will be treated as multiple questions. A maximum of 15 minutes will be allocated to ‘Question Time’ at each meeting.
As far as practicable, questions will be considered in the order they were received. Your question will be read out on the night and if
possible will be answered by the appropriate officer. If a question cannot be answered on the night or if time constraints restrict the ability
to read out a question, it will be answered in writing in accordance with Council’s normal correspondence procedures. You are welcome
to attend the meeting and hear the answer to your question, but it is not a requirement. If your question is addressed on the night, we will
provide a copy of the answer to you in writing in the days following the meeting.
Submissions to Council on matters not listed on the Ordinary Council Meeting agenda will generally be heard before the items
listed on the agenda. The subject should not relate to matters on the agenda for the meeting, or matters that have been already
considered by Council or to operational issues. You must provide the required information at least eleven (11) days before the meeting
you wish to attend to the Governance Team, to allow for consideration of your request and appropriate arrangements to be made.
You should provide sufficient copies of any supporting information you want to be distributed to all Councillors and this will be circulated
upon request. A copy of any supporting electronic presentation needs to be given to Governance Team by midday of the date of the
meeting to ensure compatibility with the Shire’s computer system.
Submissions in relation to a specific item on the agenda for consideration will be invited to come forward by the Chair in the order
items are listed. For planning applications and policy issues, the Chair will invite one person to speak on behalf of any objectors and one
person to speak on behalf of the applicant. For other matters on the agenda, only one person will be invited to address Council, unless
there are opposing views. At the discretion of the Chair, additional speakers may be invited for items of large interest. Submissions must
be made in a way that is respectful of Councillors and staff. You should make sure that you are present at the meeting when the item you
wish to speak about is considered, as there will no opportunity for you to speak after the Chair has invited speakers and cou ncillors have
begun to consider the item.

                                                  Cr Tony                    Tammi
                                                 Stevenson                    Rose
                                                  Chandler                    Chief
                                                                                                     Troy
                             James                  Ward                    Executive
                                                     Mayor
                                                                                                   Edwards
                             Collins                                         Officer                 Director
                          Acting Director
                             Social &
                                                                                                    Corporate
                            Economic                                                                Services
                           Development

                                                                                                                Cr Len Cox
                  Cr Tim                                                                                          Walling
                 Heenan                                                                                            Ward
                 Billanook
                   Ward

                                                                                                                       Cr Noel
           Cr Richard                                                                                                    Cliff
            Higgins                                                                                                    Streeton
            Chirnside                                                                                                   Ward
              Ward
          Deputy Mayor

                                                                                                                      Cr Fiona
             Cr Mike                                            Council                                              McAllister
             Clarke                                                                                                  Ryrie Ward
           Lyster Ward                                          Chamber
                                                                 Layout

                                                                                                                    Cr Jim
                Cr Terry                                                                                            Child
                 Avery                                                                                          O’Shannassy
               Melba Ward                                                                                           Ward

                                                                                                      Mark
                                                                                                     Varmalis
                                                                                                       Director
                                                                                                    Environment &
                                                                                                     Engineering
                                                      Public                   Public
                                                    Submitters               Submitters
INDEX
ITEM                                                                                                             PAGE NO

1.     COUNCIL MEETING OPENED ................................................................................ 1

2.     INTRODUCTION OF MEMBERS PRESENT ........................................................... 1

3.     APOLOGIES AND LEAVE OF ABSENCE .............................................................. 1

4.     CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS .................................. 1

5.     DISCLOSURE OF CONFLICTS OF INTEREST ...................................................... 2

6.     QUESTIONS AND SUBMISSIONS FROM THE PUBLIC ........................................ 2

7.     BUSINESS PAPER.................................................................................................. 3
       SOCIAL AND ECONOMIC DEVELOPMENT                                                                                        3
       7.1         Planning Application YR-2018/692 - 17 Glen View Road, Mount Evelyn
                   VIC 3796                                                                                                   3
       7.2         Adoption of Amendment C163 Part 1 - Healesville Structure Plan
                   Implementation                                                                                             5
       7.3         2020 Grants for Community Round Initiation                                                                 6
       CORPORATE SERVICES                                                                                                     7
       7.4         2019-20 Draft Annual Budget, 2019-20 Council Action Plan including
                   2019-20 to 2022-23 Strategic Resource Plan, 2019-20 to 2028-29 Long
                   Term Financial Plan - Adoption in Principle                                                                7
       7.5         Audit and Risk Management Committee - Independent Member and
                   Committee Chair Reappointments                                                                             9
       7.6         Leave of Absence - Cr Cliff                                                                              10

8.     COUNCILLOR MOTIONS ...................................................................................... 11

9.     ITEMS RAISED THROUGH THE CHAIR ............................................................... 11

10.    PETITIONS ............................................................................................................ 12

11.    DOCUMENTS FOR SIGNING AND SEALING....................................................... 12

12.    ASSEMBLIES OF COUNCILLORS ....................................................................... 13

13.    REPORTS FROM DELEGATES ............................................................................ 17

14.    CONFIDENTIAL ITEMS ......................................................................................... 18

15.    DATE OF NEXT MEETING .................................................................................... 18
YARRA RANGES COUNCIL
MINUTES FOR THE 492ND ORDINARY COUNCIL MEETING HELD ON TUESDAY
9 APRIL 2019 COMMENCING AT 7.00PM IN COUNCIL CHAMBER, CIVIC CENTRE,
ANDERSON STREET, LILYDALE

1.   COUNCIL MEETING OPENED

Cr Tony Stevenson (Mayor) declared the meeting open, read the Acknowledgement of
Country, and welcomed all present.

2.   INTRODUCTION OF MEMBERS PRESENT

Councillors

Tony Stevenson, Chandler (Mayor) (Chair)
Len Cox, Walling
Noel Cliff, Streeton
Fiona McAllister, Ryrie
Jim Child, O’Shannassy
Terry Avery, Melba
Mike Clarke, Lyster
Richard Higgins, Chirnside (Deputy Mayor)
Tim Heenan, Billanook

Officers

Tammi Rose, Chief Executive Officer
Troy Edwards, Director Corporate Services
Mark Varmalis, Director Environment & Engineering
James Collins, Acting Director Social & Economic Development

3.   APOLOGIES AND LEAVE OF ABSENCE

There were no apologies received for this meeting.

4.   CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Moved: Cr Stevenson
Seconded: Cr McAllister

That the Minutes of the Ordinary Council Meeting held 26 March 2019, as circulated, be
confirmed.

The motion was Carried unanimously.

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                    1
5.   DISCLOSURE OF CONFLICTS OF INTEREST

In accordance with section 79 of the Local Government Act 1989.

Cr Noel Cliff declared a direct interest in item 7.6 – Leave of Absence – Cr Cliff.

6.   QUESTIONS AND SUBMISSIONS FROM THE PUBLIC

In accordance with Clause 83 of Meeting Procedures and Use of Common Seal Local Law 2015.

QUESTION TO COUNCIL

Ms Maddy Theodore, resident of Healesville, asked:

Will Council be looking at the Local Law for short term rentals like Mornington Shire
Council?

Mr James Collins, Director Social & Economic Development responded:

Council is currently reviewing its General Provisions Local Law. The review process
includes the analysis of all issues raised through community consultation and data
collection activities. Short term rentals, specifically issues relating to car parking and noise,
have been raised a number of times throughout the consultation process thus far. Council
will be exploring the best mechanism to tackle these issues, including the approach that
Mornington Peninsula Council has adopted.

Community consultation will continue for the next two months with a draft General
Provisions Local Law expected to be placed on public exhibition in the second half of
2019.

SUBMISSIONS FROM THE PUBLIC

There were no Submissions listed on the Agenda for this meeting.

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                               2
ITEM 7.1

7.   BUSINESS PAPER

SOCIAL AND ECONOMIC DEVELOPMENT

7.1 Planning Application YR-2018/692 - 17 Glen View Road, Mount Evelyn VIC 3796

 APPLICATION DETAILS

 Site Address           17 Glen View Road, Mount Evelyn VIC 3796
 Application No.        YR-2018/692

 Proposal               Buildings and works to construct four dwellings, vegetation removal and
                        four lot subdivision
 Existing Use           Single Dwelling
 Owner                  Mr S C Martin
 Applicant              Mr S Martin, C/- Millar Merrigan
 Zone                   GRZ1 - General Residential Zone - Schedule 1
 Overlays               SLO23 - Significant Landscape Overlay - Schedule 23,
                        DDO8 - Design And Development Overlay - Schedule 8,
                        BMO - Bushfire Management Overlay
 Objections             27
 Reason for Council
                        10+ objections
 Decision
 Ward                   Billanook

SUMMARY

The application seeks approval for the construction of four (4) dwellings, removal of
vegetation (one substantial tree) and a four-lot subdivision. The site is currently developed
with a single dwelling which is proposed to be removed from the site to enable
development to occur. The lot has an area of 1,486m2 and fronts Glen View Road.

A permit is required under the General Residential Zone (GRZ), Clause 32.08 for
Construction of two (2) or more dwellings on a lot and to subdivide land. A permit is
required under the Design and Development Overlay (DDO) schedule 8 for Building and
works for more than one (1) dwelling. A permit is required under the Significant
Landscape Overlay (SLO) Clause 42.03-2 to remove, destroy or lop a substantial tree as
defined in schedule 23 to the SLO. A permit is also required under the Bushfire
Management Overlay, Clause 44.06 to construct a building associated with
Accommodation (dwellings).

The application has been advertised with 27 objections and one letter of support received.
The objection grounds primarily relate to drainage, car parking, traffic, two storey built form
of the front two dwellings, privacy, the removal of large trees and overdevelopment of the
site.

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                                  3
ITEM 7.1 (Cont’d)

The proposal is consistent with the relevant provisions of the Planning Scheme, as they
relate to the General Residential Zone, Significant Landscape Overlay, Design and
Development Overlay, Bushfire Management Overlay, ResCode and Car Parking.

Accordingly, it is recommended that the application be approved with conditions and a
Notice of Decision be issued.

Cr Heenan moved a recommendation alternate to that printed in the Agenda

Moved: Cr Heenan
Seconded: Cr Cox

That Council resolve to refuse Planning Application YR-2018/692 for Buildings and works
to construct four dwellings, vegetation removal and a four lot subdivision at 17 Glen View
Road, Mount Evelyn and issue a Notice of Decision to Refuse a Permit on the following
grounds:

1.   The proposal fails to comply with multiple requirements under the Yarra Ranges
     Planning Scheme as a result of the excessive built form, including Clause 21.04
     (Land Use) Clauses 21.06 (Built Form), 21.07 (Landscape), Clause 55.01-1
     (Neighbourhood Character) and Clause 55.03-8 (Landscaping).

2.   The layout of the development with respect to the built form, scale, building mass and
     site coverage will result in unreasonable cumulative offsite impact.

3.   The proposal fails to respect the prevailing and preferred character of the area that
     seek to protect and reinforce the landscape character and environmental value of the
     area under Clause 21.07 of the Planning Scheme.

4.   The upper level built form of the development is excessive and will be visually
     dominating in the street and to the adjoining properties. The proposal hence fails to
     comply with the building form requirements under Schedule 8 to the Design and
     Development Overlay.

5.   The proposal fails to meet the preferred subdivision size of 400 square metres per lot
     as stipulated under Schedule 8 to the Design and Development Overlay.

6.   This development will contribute to the traffic issues in the area and result in
     unreasonable cumulative impacts to the local road network because of the narrow
     width of road pavement on Glen View Road.

The motion was Carried.

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                         4
ITEM 7.2

7.2 Adoption of Amendment C163 Part 1 - Healesville Structure Plan
    Implementation

SUMMARY

Amendment C163 Part 1 implements a number of actions identified in the Healesville
Structure Plan, which includes formally recognising the structure plan in the planning
scheme through a Local Planning Policy. The amendment also proposes to rezone public
land into zones that reflect the current/future use and applies an Environmental Audit
Overlay to two parcels of land. The amendment was exhibited in July/August 2018 and
seven submissions were received.

Council considered a report on submissions received in October 2018 and resolved to split
the Amendment into two parts and make minor changes to Part 1. The Part 1 submissions
were then referred to an Independent Panel appointed by the Minister for Planning and
Part 2 was abandoned.

The submissions were considered by an Independent Panel in February 2019. The Panel
report (Attachment 1) supported the Amendment and the minor changes Council resolved
to make. Should Council decide to adopt the amendment it will be sent to the Minister for
Planning for approval.

Moved: Cr McAllister
Seconded: Cr Child

That Council

1.   Note the Panel’s report as shown in Attachment 1 to this report for Yarra Ranges
     Planning Scheme Amendment C163 Implementation - Part 1 Healesville Structure
     Plan.

2.   Adopt Amendment C163 Part 1 to the Yarra Ranges Planning Scheme in accordance
     with the Panel’s recommendations and as shown in Attachment 2 to this report.

3.   Submit Amendment C163 Part 1 to the Minister for Planning for approval in
     accordance with Section 31 of the Planning and Environment Act 1987.

The motion was Carried unanimously.

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                       5
ITEM 7.3

7.3 2020 Grants for Community Round Initiation

SUMMARY

This report outlines the annual 2020 Grants for Community Program, opening 1 June 2019
and closing 15 July 2019. The report seeks Council’s formal endorsement of the 2020
program.

Lessons from the 2019 grant round have informed the preparation of the 2020 round to
ensure the program continually improves. As a result, the report includes updated program
guidelines and selection criteria, in addition to the list of proposed members of the
independent assessment panels and a budget overview for each of the three grant
streams for 2020.

The grants program aims to help Council achieve its strategic objective:

   “Connected and Healthy Communities”.

As such, the report also includes a summary of Council’s approach to building capacity of
grant seekers and supporting their work in communities.

Moved: Cr Clarke
Seconded: Cr Higgins

That Council:

1.   Endorse the 2020 Grants for Community Program.

2.   Endorse the program guidelines and criteria promoting connected and healthy
     communities in line with the Council Plan.

3.   Endorses the proposed panel members presented in this report.

4.   Note the program funding as follows and considers these allocations as part of the
     proposed 2019/20 Council budget process:

     (a)   $112,500 to Festivals and Events.

     (b)   $112,500 to Arts and Heritage.

     (c)   $200,000 to Community Development.

The motion was Carried unanimously.

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                       6
ITEM 7.4

CORPORATE SERVICES

7.4 2019-20 Draft Annual Budget, 2019-20 Council Action Plan including 2019-20 to
    2022-23 Strategic Resource Plan, 2019-20 to 2028-29 Long Term Financial Plan
    - Adoption in Principle

SUMMARY
A draft proposed 2019-20 Council Plan Action Plan (including the Strategic Resource
Plan), 2019-20 Annual Budget and 2019-20 to 2028-29 Long Term Financial Plan
(including the 2019-20 to 2028-29 Capital Expenditure Program) has been prepared.
These documents articulate Council’s financial strategy and how we will fund the activities
in the Council Plan Action Plan.

They have been prepared in draft form to provide an opportunity for community comment
as required under the Local Government Act 1989. These documents will be available for
public comment for a period of 28 days. Any submissions received will be considered by a
Special Committee of Council on 4 June 2019 before Council proposes to adopt these
documents with any required changes at the Council meeting on 25 June 2019.

Moved: Cr Child
Seconded: Cr Avery

That

1.     The draft 2019-20 Council Plan Action Plan incorporated with this resolution and
       initialled by the Mayor for identification, be the Council Plan Action Plan including
       Strategic Resource Plan prepared by Council for the purpose of Sections 125 and
       126 of the Local Government Act 1989.

2.     The draft 2019-20 Budget incorporated with the resolution and initialled by the Mayor
       for identification, be the Budget prepared by Council for the purpose of Section 127
       of the Local Government Act 1989.

3.     The draft 2019-20 to 2028-29 Long Term Financial Plan (including the draft 2019-20
       to 2028-29 Capital Expenditure Program) incorporated with the resolution and
       initialled by the Mayor for identification, be the ten year Long Term Financial Plan and
       the ten year Capital Expenditure Program prepared by Council as part of the 2019-20
       Budget process.

4.     The Chief Executive Officer be authorised to

       (a)   Give public notice of the draft Council Plan Action Plan , Strategic Resource
             Plan, Budget, Capital Expenditure Program, and Long Term Financial Plan in
             accordance with Section 129 of the Local Government Act 1989.

       (b)   Make available for public inspection the information required.

5.     A special committee of Council be established in accordance with Section 86 of the
       Local Government Act 1989, consisting of all Councillors (with a quorum of 5), to
       consider any submissions made under Section 223 of the Act on any matter
       contained in the proposed Council Plan Action Plan and Budget, at a meeting to be
       held at the Civic Centre, Anderson St, Lilydale at 6.30pm on Tuesday 4 June 2019.

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                             7
ITEM 7.4 (Cont’d)

     The committee is to provide a report and recommendations to the Council Meeting on
     25 June 2019 on the consideration of submissions.

6.   Appoint Mayor Cr Tony Stevenson as Chair of the Special Committee.

The motion was Carried unanimously.

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                      8
ITEM 7.5

7.5 Audit and Risk Management Committee - Independent Member and Committee
    Chair Reappointments

SUMMARY

Section 139 of the Local Government Act 1989 requires Council to establish an Audit and
Risk Management Committee (the Committee) as an Advisory Committee to Council. The
terms of reference of the Committee are outlined in Yarra Ranges’ Audit and Risk
Management Committee Charter (the Committee Charter) which has been approved by
Council and published on Council’s website.

The current Committee consists of five members, comprising three independent members
and two Councillor Representatives. Council is required to appoint a Chairperson for the
Committee, the Chairperson being one of the Independent Members.

The term of Ms Bev Excell’s twelve month appointment as the Chair of the Committee will
expire in May 2019. The Committee Charter allows for the Committee to recommend to
Council the reappointment of the Chair of the Committee for a further one year term and
an Independent Member for a further period up to three years duration.

Ms Excell is currently serving her second three year term on the Committee and as such
she is eligible for reappointment as Chair of the Committee, subject to satisfactory
performance in the role.

The remaining four Committee members reviewed Ms Excell’s performance as the Chair
and Mr Schinck’s performance as an Independent Member at the 25 February 2019
Committee meeting. The Committee members have no hesitation in recommending the
reappointment of Ms Excell as the Chair of the Committee for a further one year term
expiring 31 May 2020 and Mr Schinck as an Independent Member for a second three year
term expiring 1 May 2022. The Committee and management also recommend that the
remuneration for the position of Committee Chair be up to $1,599 per meeting (excluding
GST) and Mr Schinck’s position as an Independent Member at $1,333. Remuneration is
increased in line with annual CPI figures published by the Department of Treasury and
Finance in March.

Moved: Cr Higgins
Seconded: Cr McAllister

That Council endorse

1.   The reappointment of Ms Bev Excell as the Audit and Risk Management Committee
     Chair for a further one year period, expiring 31 May 2020 with the remuneration up to
     $1,599 per meeting.

2.   The reappointment of Mr Steven Schinck as an Independent Member of the
     Committee for a three year term expiring 1 May 2022 with an initial remuneration up
     to $1,333 per meeting and subject to annual CPI increases.

The motion was Carried unanimously.

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                        9
ITEM 7.6

7.6 Leave of Absence - Cr Cliff

SUMMARY

Cr Cliff has been unable to attend recent Council Meetings due to ill health and submitted
his apologies for the last three Ordinary Meetings.

In accordance with the provisions set out in section 66B of the Local Government Act 1989
(the Act), Council is requested to grant a leave of absence to Cr Cliff.

Cr Cliff took no part in the consideration or voting of this item due to a previously declared
conflict of interest.

Cr Stevenson moved a motion alternate to that printed in the Agenda

Moved: Cr Stevenson
Seconded: Cr Cox

That Council withdraw this item from the Agenda in accordance with Clause 54 of the
Meeting Procedures and Use of Common Seal Local Law 2015.

The motion was Carried.

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                           10
8.   COUNCILLOR MOTIONS

In accordance with Clause 72 of Meeting Procedures and Use of Common Seal Local Law 2015

There were no Councillor motions listed on the agenda for this meeting.

9.   ITEMS RAISED THROUGH THE CHAIR

In accordance with Clause 80 of Meeting Procedures and Use of Common Seal Local Law 2015

APPRECIATION OF FEDERAL GOVERNMENT FUNDING ANNOUNCEMENTS

Cr Child expressed his appreciation at the recent Federal Government Funding
Announcements.

MONBULK MENS SHED – ACKNOWLEDGEMENT OF CR COX’S 35 YEARS OF
SERVICE TO LOCAL GOVERNMENT

Cr Stevenson acknowledged that this year marks Cr Cox’s 35th year of service to Local
Government that Cr Cox. To mark the occasion, a name plate was presented to Cr Cox on
behalf of Monbulk Men’s Shed, whose members fashioned a name plate from various
woods recycled from local hard waste collections and letters removed from the Eastern
Regional Library prior to the demolition of the Civic Centre.

Cr Stevenson also acknowledged that this year will also mark Cr Cliff’s 20th year and
Cr Avery’s 15th year of service to Local Government.

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                           11
10. PETITIONS

The following petitions have been received:

PART A – General Petitions

1.   Request to seal Clements Avenue & Verona Street, Belgrave South. 31 valid
     signatures.

Moved: Cr Higgins
Seconded: Cr Avery

That the following listed General Petitions be received and noted and referred to the
appropriate officer.

1.   Request to seal Clements Avenue & Verona Street, Belgrave South.

The motion was Carried unanimously.

11. DOCUMENTS FOR SIGNING AND SEALING
In accordance with Clause 80 of Meeting Procedures and Use of Common Seal Local Law 2015

It is requested that the following documents be signed and sealed:

    Letter Under Seal – Keryn Williams

A letter under seal has been prepared in recognition of Keryn Williams who will retire after
24 years of service to Yarra Ranges Council and the former (Shire of Upper Yarra) firstly
as a Town Planning Officer and more recently as a Senior Strategic Planner.

    Letter Under Seal – Phil Ison

A letter under seal has been prepared in recognition of Phil Ison who will retire after
31 years of service to Yarra Ranges Council and the former Shire of Lillydale as a Parks
Maintenance Crew Member.

Moved: Cr Stevenson
Seconded: Cr Child

That the following listed documents be signed and sealed:

1.   Letter Under Seal – Keryn Williams

2.   Letter Under Seal – Phil Ison

The motion was Carried unanimously.

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                           12
12. ASSEMBLIES OF COUNCILLORS

The Local Government Act 1989 requires that records of Assemblies of Councillors must
be kept which list the Councillors attending, the matter discussed, disclosures of conflict of
interest and whether or not a Councillor left the meeting after making a disclosure.

An ‘Assembly of Councillors’ is defined under s3(1) of the Local Government Act 1989 as
a meeting at which matters are considered that are intended or likely to be the subject of a
Council Decision or the exercise of a delegated authority and which is either of the
following

   A meeting of an advisory committee where at least one Councillor is present.

   A planned or scheduled meeting that includes at least half the Councillors and at
     least one Council Officer.

The Local Government Act 1989 also requires that the record of an assembly must be
reported to the next practicable ordinary Council Meeting and recorded in the minutes of
that meeting.

The records for Assemblies of Councillors are attached to the report.

Moved: Cr Stevenson
Seconded: Cr Higgins

That the following records of the Assemblies of Councillors, copies of which are attached to the
report, be received and noted

1.   19 March 2019 - Council Briefing⇩
2.   19 March 2019 - Council Forum⇩
3.   20 March 2019 - Disability Advisory Committee⇩
The motion was Carried unanimously.

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                                   13
ATTACHMENT 1. 19 March 2019 - Council Briefing

Assembly of Councillors
Public Record

Meeting Name:     Council Briefing
Date:             19 March 2019                     Start Time: 6:02pm            Finish Time: 6:30pm
Venue:            Council Chamber, Civic Centre, Anderson Street, Lilydale
Attendees:
                  Councillors: Terry Avery, Jim Child, Mike Clarke, Len Cox (from 6:09pm) Noel Cliff, Tim
                  Heenan & Tony Stevenson

                  CEO/Directors: Tammi Rose, Mark Varmalis & James Collins

                  Officers: Sarah Candeland, David Harper, Damien Closs, Chaudette Fahy,

Apologies         Cr Fiona McAllister, Len Cox, Richard Higgins & Troy Edwards
Declarations of
                  Nil
Interest:
Matter/s                  Yarra Ranges Amendment C148 - Implementation of the Planning Scheme
                  7.1
Discussed:                Review
                  7.2     The Healesville Belonging Place Feasibility Study
                  7.3     Health & Wellbeing Strategy Year 1 Report
                  7.4     Release of the State Government's Timber Release Plan
                  7.5     CT5815 Enterprise Systems Project Tender Evaluation Report
                  7.6     Review of Delegations Made to Council Staff
                  7.7     Rue De Gare and Prospect Road, Wandin North Declaration of Special Charge
                  7.8     Expression of Interest - Former Montrose MCH Building
                  7.9     CT5775 - Warburton Mountain Bike Destination - Award of Contract
                  7.10    CT5843 - Yarra Valley Trail - Stage 1A
Completed By:     Sarah Candeland

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                                        14
ATTACHMENT 2. 19 March 2019 - Council Forum

Assembly of Councillors
Public Record

Meeting Name:     Forum
Date:             19 March 2019                        Start Time: 7:06pm         Finish Time: 9:24pm
Venue:            Council Chamber, Civic Centre, Anderson Street, Lilydale
Attendees:
                  Councillors: Terry Avery, Jim Child, Mike Clarke, Noel Cliff (from 7:10pm), Len Cox, Tim
                  Heenan, Richard Higgins, Fiona McAllister (from 8:13pm) & Tony Stevenson

                  CEO/Directors: Tammi Rose, Mark Varmalis & James Collins

                  Officers: Sarah Candeland, Claudette Fahy, Manjusha Pitty, Marcella Simone, Damian
                  Closs, Greg Box, Jo Corbett, John Strachan, Tracey Pascoe, Tracey Varley, Terry Jenvey
                  & Corinne Bowen

                  External Guests: Danielle Jewson & David Barnes (Hansen Partnership)

Apologies         Troy Edwards
Declarations of   Nil
Interest:
Matter/s          1.1     Action & Agreement Record - 05 March 2019
Discussed:
                  1.2     Residential Design Guidelines
                  1.3     Place Planning
                  1.4     Netball Victoria State Titles Sponsorship
                  1.5     Lilydale Quarry Site Visit
                  1.6     2019-20 Capital Expenditure Program
                  2.1     Monthly Reports of Outstanding Forum Actions
                  2.2     Indicative Forum & Council Meeting Schedule
                  2.3     Mayor & CEO Updates
Completed By:     Sarah Candeland

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                                        15
ATTACHMENT 3. 20 March 2019 – Yarra Ranges Disability Advisory Committee

Assembly of Councillors
Public Record

Meeting Name:     Yarra Ranges Disability Advisory Committee
Date:             20 March 2019                     Start Time: 1.00pm           Finish Time: 3.00pm

Venue:            Montrose Town Centre, Montrose

Attendees:
                  Councillors: Cr Len Cox,

                  Other Attendees:
                  Anthea Forbes, Cliff Wise, June Smith, James Wood, Aleksei Bondarenko, Shek Kho,
                  Michelle McDonald and Amanda Davern
                  Officers: Amanda May, Jake Brown, Caroline Perry, Cliff Overton, Isha Scott, Jonathon
                  Makaay and Angela Draper

Apologies         Cr Higgins, Hilary and Rod Mellis, Susanne Riddington and Sharen Robinson
Declarations of
                  None
Interest
Matter/s
                  1.1    Introductions
Discussed:
                  1.2    Acceptance of previous minutes
                  1.3    Strategy and Major project update
                  1.4    NDIS update from members
                  1.5    Update on Recreation and Active Living projects
                  1.6    Belgravia Centres Site Visit
                  1.7    Council’s Healthy and Active Ageing Plan
                  1.8    MetroAccess update
                  1.9    Member updates
Completed By:     Amanda May

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                                       16
13. REPORTS FROM DELEGATES

Cr Heenan attended:

         with Cr Clarke, a recent fundraising event for Stable One at St Patricks Church
          in Lilydale where over $10K was raised in aid of local homeless people.

         the unveiling of tree sculpture of a Powerful Owl crafted from the trunk of a tree
          at Mount Evelyn Recreation Reserve. The tree sculpture was commissioned by
          Mount Evelyn Environmental Protection and Progress Association and created
          by local chainsaw sculptor Rob Bast and funded as part of Council’s Grants for
          Community.

Cr Clarke attended:

         a recent fundraising event at St Patricks Church in Lilydale in aid of the Stable
          One Homeless 2019 campaign.

Cr McAlister attended:

         a Community Meeting with the Mayor, Cr Child with 100 members of the
          community on 8 April 2019 led by a Group looking to develop an Equestrian
          Park in the Yarra Valley.

Cr Stevenson:

         publically acknowledged Mr Mark Varmalis, Director Environment and
          Engineering, for the enormous amount of work he has undertaken over a
          considerable number of years and more so in recent times to develop Council’s
          Unsealed Road Advocacy Strategy, forming a collaborative approach with
          Cardinia Shire, resulting in a Federal Budget funding package of $300M
          over 10 years for the two Councils' Unsealed Roads Program.

         met with the Honourable Tony Smith MP, Member for Casey on Saturday
          6 April 2019, outlining where the funding for the Unsealed Roads Program
          would be spent sealing roads around local schools, pre-schools and community
          facilities within the municipality.

         met with the Chief Executive Officer, Ms Tammi Rose and Bill Brindle ALP
          endorsed candidate for Casey today Tuesday 9 April 2019, highlighting the
          needs of the community in relation to Council’s Unsealed Roads Program and
          offering to provide a tour of the municipality.

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                         17
14. CONFIDENTIAL ITEMS

In accordance with section 89(2) of the Local Government Act 1989

There were no confidential items listed on the agenda for this meeting.

15. DATE OF NEXT MEETING

The next Ordinary meeting of Council is scheduled to be held on Tuesday 14 May 2019
commencing at 7.00pm, at Council Chamber, Civic Centre, Anderson Street, Lilydale.

16. CLOSE OF THE MEETING

There being no further business the meeting was declared closed at: 8.10pm.

Confirmed this day, Tuesday 14 May 2019.

………….……………………………..

Cr Tony Stevenson

Mayor

YARRA RANGES COUNCIL MEETING MINUTES - 9/04/2019                                18
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