19 PARTNERSHIP & EXHIBITION PROSPECTUS - ARMS 2019 ...
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Australasian Research Management Society
19
Research management
excellence and impact:
It's our business
Adelaide Convention Centre
17 – 20 September 2019
www.arms2019.org.au
PARTNERSHIP & YEARS
EXHIBITION PROSPECTUS ANNIVERSARY
19 INVITATION TO PARTNER
The Australasian Research Management Society (ARMS) invites
your organisation to partner with the ARMS 2019 Annual
Conference, to be held in Adelaide, South Australia. The theme
Invitation
of the 2019 conference is “Research management excellence and
impact: It’s our business”.
With more than 500 delegates expected, the conference will
showcase the diverse and far reaching impact our profession has
on the advancement of the research enterprise including benefits
to society, culture, our environment and the economy.
In 2019, ARMS will also celebrate their 20th anniversary
milestone and the conference program will feature high profile
keynote speakers, oral poster presentations and professional
development workshops.
ARMS 2019 will provide another valuable opportunity for
delegates to engage with partners and explore the possibilities
of working together.
We hope you consider becoming a partner of ARMS 2019, at
what is expected to be a memorable Conference!
See you in Adelaide,
Andrew Beveridge and Hannah Clarke,
Convenors, ARMS 2019
www.arms2019.org.au
ABOUT ARMS
The Australasian Research Management Society (ARMS) is the
professional society for research managers and administrators
working throughout Australasia and Singapore.
Since its founding in 1999, the ARMS network has grown to
include more than 3000 members from universities, independent
research institutions, government and health and research
organisations from across the Australasian region including
Australia, New Zealand and Singapore.
www.researchmanagement.org.au
YEARS
Australasian Research Management Society ANNIVERSARY
2
Venue Adelaide Convention Centre,
Adelaide, South Australia
Attendees
CONFERENCE ATTRACTS REPRESENTATIVES FROM
500
UNIVERSITIES
+ RESEARCH AGENCIES AND INSTITUTES
DELEGATES MEDICAL RESEARCH INSTITUTES
ATTENDEES FROM R&D CORPORATIONS
AUSTRALIA, NEW ZEALAND,
ASIA PACIFIC, UK AND US RESEARCH CENTRES
REPRESENTATIVES GOVERNMENT DEPARTMENTS
INCLUDING A VARIETY OF
RESEARCH DIRECTORS, MANAGERS, FUNDING BODIES
ADVISORS AND ADMINISTRATORS
INDUSTRIAL R&D TEAMS
Dates SERVICE PROVIDERS
COMMERCIALISATION BODIES
17– 20
SEPTEMBER 2019
AND CONSULTANCIES
*expected delegate numbers and representatives based on preceding
conference data and not guaranteed
3
19 Progrataamglance
TUESDAY WEDNESDAY THURSDAY FRIDAY
17 SEPTEMBER 18 SEPTEMBER 19 SEPTEMBER 20 SEPTEMBER
Exhibitors Bump-In DAY ONE DAY TWO DAY THREE
Pre Conference Workshops Exhibition Opens Conference Sessions Conference Sessions
Pre Conference Site Tours Conference Sessions Conference Gala Dinner Exhibition Closes
Conference Welcome Partner/Exhibitor Forum
Reception
Benefits OF COLLABORATING
WITH ARMS 2019
ARMS has a member network of more than 3000 members
representing leading Australasian research organisations
Receive wide reach Connect face to face
Inform and update
to the ARMS database Generate leads whilst with the most
delegates on new
through electronic raising your profile in influential people, bodies
initiatives and
promotions, social media the industry and add and organisations in
developments within
campaigns and at various value to your brand research and research
your organisation
ARMS meetings management
Contact
Australasian Research Management Society (ARMS) Executive Office
Grace Mulraney, ARMS Conference and Major Events Coordinator
T: +61 8 8201 2911 E: arms_events@researchmanagement.org.au
4
OPPORTUNITIES AT A GLANCE
Number Available Investment AUD (inclusive GST)
Partnership Opportunities
Platinum Exclusive $25,000
Gold Multiple $16,500
Silver Multiple $12,500
Bronze Multiple $8,800
Individual Opportunities
Social Events and Catering
Gala Dinner Partner Exclusive $14,000
Barista Station Lounge Partner Exclusive $12,000
Welcome Reception Partner Exclusive $8,800
Networking Drinks Partner Multiple $3,800
Lunches Partner Multiple $3,300
Morning/Afternoon Tea Partner Multiple $2,300
Educational
Keynote Speaker Partner Multiple $6,600
Session Partner Multiple $3,600
Poster Session Partner Exclusive $3,300
Delegate Reach
Conference App Partner Exclusive $9,800
Charge Bar Lounge Partner Exclusive $8,600
Satchel Partner Exclusive $7,600
Name Badge and Lanyard Partner Exclusive $6,600
Advertising
Satchel Insert Multiple $1,100
Full page handbook advertisement Multiple $1,200
Half page advertisement Multiple $600
Exhibition
Exhibition Booth 3m x 2m Multiple $4,000
Trade Table Display Multiple $2,800
Partnership & Exhibitor Forum
As part of the ARMS 2019 Conference, there is the chance for partners and exhibitors to participate in the
Partnership & Exhibitor Forum within the conference program. This will provide you the opportunity to
present your product or service in a 3-minute presentation. Presentations will occur during the first day of the
conference program and spaces are limited to 12 partners/exhibitors and booked on a first in first served basis.
Please indicate if you are interested in participating on your application form.
5
Opportunities
19
Adelaide Convention Centre
17 – 20 September 2019
6
PARTNERSHIP
PACKAGES
EXCLUSIVE
OPPORTUNITY PLATINUM
Investment AUD $25,000
• Platinum partner acknowledgement at opening and closing of the
PARTNER RECOGNITION
conference
• Organisation acknowledgement and logo on literature and signage relating
to the conference, highlighting level of partnership
• Organisation acknowledgment on the conference website with hyperlink to
company website
• Organisation logo on regularly distributed electronic newsletters in the lead
up to conference
• Organisation acknowledgment on conference partner slides in plenary
sessions
• Organisation logo and profile in the conference handbook, conference app
and conference website
• Organisation provided pull up banner on display near conference
registration desk
• One (1) full page full colour advertisement displayed in the conference
PARTNER PROMOTION handbook (artwork supplied by partner)
• Two (2) inserts in delegate satchels (DL, A5 or A4 insert or promotional /
sample product subject to prior approval)
• Opportunity to present your product or service in a 3 minute presentation
as part of the Partnership & Exhibition Forum
• Four (4) conference registrations including welcome reception and dinner
REGISTRATION INCLUSIONS tickets
• Two (2) 3m x 2m Exhibition Booths in prime location (offering a double
EXHIBITION INCLUSIONS booth space)
• Four (4) exhibitor registrations including welcome reception and dinner
tickets
Thank you very much for such a well
organised and interesting conference in a
fantastic venue.
ARMS 2017 Conference Delegate
7
PARTNERSHIP
PACKAGES
LIMITED TO 3
OPPORTUNITIES GOLD
Investment AUD $16,500
• Gold partner acknowledgement at opening and closing of the conference
PARTNER RECOGNITION
• Organisation acknowledgement and logo on literature and signage relating
to the conference, highlighting level of partnership
• Organisation acknowledgment on the conference website with hyperlink to
company website
• Organisation acknowledgment on conference partner slides in Plenary
sessions
• Organisation logo and 150 word profile in the conference handbook,
conference app and conference website
• Organisation provided pull up banner on display near conference
registration desk
• One (1) full page full colour advertisement displayed in the conference
PARTNER PROMOTION handbook (artwork supplied by partner)
• Two (2) inserts in delegate satchels (DL, A5 or A4 insert or promotional /
sample product subject to prior approval)
• Opportunity to present your product or service in a 3 minute presentation
as part of the Partnership & Exhibition Forum
• Two (2) conference registrations including welcome reception and dinner
REGISTRATION INCLUSIONS tickets
• One (1) 3m x 2m Exhibition Booth in prime location
EXHIBITION INCLUSIONS • Two (2) exhibitor registrations including welcome reception and dinner
tickets
I was very impressed with the quality of the
presentations and inspired by the themes
discussed. Thanks for a great conference!
ARMS 2018 Conference Delegate
8
PARTNERSHIP
PACKAGES
LIMITED
OPPORTUNITIES SILVER
Investment AUD $12,500
• Silver partner acknowledgement at opening and closing of the conference
PARTNER RECOGNITION
• Organisation acknowledgment on the conference website with hyperlink to
company website
• Organisation acknowledgment on conference partner slides in Plenary
sessions
• Organisation logo and 100 word profile in the conference handbook,
conference app and conference website
• One (1) full page full colour advertisement displayed in the conference
PARTNER PROMOTION handbook (artwork supplied by partner)
• One (1) insert in delegate satchels (DL, A5 or A4 insert or promotional /
sample product subject to prior approval)
• Opportunity to present your product or service in a 3 minute presentation
as part of the Partnership & Exhibition Forum
• One (1) conference registration including welcome reception and dinner
REGISTRATION INCLUSIONS tickets
• One (1) 3m x 2m Exhibition Booth in prime location
EXHIBITION INCLUSIONS • One (1) exhibitor registration including welcome reception and dinner
tickets
9PARTNERSHIP
PACKAGES
MULTIPLE
OPPORTUNITIES BRONZE
Investment AUD $8,800
• Bronze partner acknowledgement at opening and closing of the conference
PARTNER RECOGNITION
• Organisation acknowledgment on the conference website with hyperlink to
company website
• Organisation acknowledgment on conference partner slides in Plenary
sessions
• Organisation logo and 50 word profile in the conference handbook,
conference app and conference website
• One (1) half page full colour advertisement displayed in the conference
PARTNER PROMOTION handbook (artwork supplied by partner)
• One (1) insert in delegate satchels (DL, A5 or A4 insert or promotional /
sample product subject to prior approval)
• Opportunity to present your product or service in a 3 minute presentation
as part of the Partnership & Exhibition Forum
10INDIVIDUAL SOCIAL EVENTS AND
OPPORTUNITIES CATERING PARTNERSHIP
EXCLUSIVE GALA DINNER PARTNER
OPPORTUNITY Investment AUD $14,000
The Gala Dinner is the social highlight of the conference! This event will
provide you with an opportunity to sponsor the main social function that
brings delegates together to network in a fun, relaxed environment.
• Acknowledgment as Gala Dinner Partner
PARTNER RECOGNITION • Opportunity to market your organisation by providing a welcome address
at the conference gala dinner
• Two (2) organisation provided banners displayed at the conference
gala dinner
• Organisation logo on conference gala dinner menu
• Organisation acknowledgement in the conference handbook, conference
app and conference website with hyperlink to company website
• One (1) half page full colour advertisement in the conference handbook
PARTNER PROMOTION (artwork supplied by partner)
• One (1) insert in delegate satchels (DL, A5 or A4 insert or promotional /
sample product subject to prior approval)
• Opportunity to provide promotional gifts for attendees at the conference
gala dinner (subject to prior approval)
• Reserved tickets and VIP table at conference gala dinner for ten (10)
REGISTRATION INCLUSIONS attendees
• One (1) conference registration including social function tickets
Great networking!
The dinner was amazing, thanks to the organisers.
ARMS 2018 Conference Delegate
11INDIVIDUAL SOCIAL EVENTS AND
OPPORTUNITIES CATERING PARTNERSHIP
EXCLUSIVE BARISTA STATION
OPPORTUNITY LOUNGE PARTNER
Investment AUD $12,000
Delegates love the opportunity to sit down and network with a good coffee!
This partnership opportunity has been well received and used frequently by
delegates within the prime area of the Exhibition Hall.
• Acknowledgement as Barista Station Lounge Partner
PARTNER RECOGNITION • Branding of the barista station and lounge area
• Organisation acknowledgement in the conference handbook, conference
app and conference website with hyperlink to company website
• Organisation provided banners or other signage displayed next to
Barista Station
• Opportunity for partner to provide promotional items to be distributed in
the barista cart area (supplied by partner)
• Opportunity for further branding of barista station (signage, branded coffee
cups, etc, at partners own additional expense)
• Staffed barista station with supplies for Wednesday – Friday of the ARMS
INCLUSIONS 2019 Conference
• Lounge area furniture including lounges, coffee tables and more
EXCLUSIVE WELCOME
OPPORTUNITY
RECEPTION PARTNER
Investment AUD $8,800
The Welcome Reception offers an exclusive opportunity to market your
organisation at the initial opening event of the conference.
• Acknowledgment as Welcome Reception Partner
PARTNER RECOGNITION • Opportunity to market your organisation by providing a welcome address at
the welcome reception
• Two (2) organisation provided banners displayed at the welcome reception
• Organisation acknowledgement in the conference handbook, conference
app and conference website with hyperlink to company website
• One (1) half page full colour advertisement in the conference handbook
PARTNER PROMOTION (artwork supplied by partner)
• One (1) insert in delegate satchels (DL, A5 or A4 insert or promotional /
sample product subject to prior approval)
• One (1) conference registration including social function tickets
REGISTRATION INCLUSIONS • Six (6) welcome reception tickets
12INDIVIDUAL SOCIAL EVENTS AND
OPPORTUNITIES CATERING PARTNERSHIP
LIMITED TO NETWORKING
TWO (2) ONLY DRINKS PARTNER NEW
opportunity!
Investment AUD $3,800
Take the opportunity to host daily networking drinks for delegates within the
exhibition hall at end of select conference days. Opportunities available on
Wednesday and Thursday of the conference.
• Acknowledgement as Networking Drinks Partner for selected day
PARTNER RECOGNITION • Opportunity to market your organisation by providing a welcome at
commencement of selected days drinks session
• Organisation provided banners displayed throughout exhibition hall during
networking drinks session
• Organisation acknowledgement in the conference handbook, conference
app and conference website with hyperlink to company website
• Lectern and microphone provided in exhibition hall for welcome*
INCLUSIONS • Assistance by ARMS staff for organisation of food and beverage service*
*Note: Extra AV and all food and beverage service at partners own additional expense.
LIMITED TO LUNCH PARTNER
THREE (3) ONLY Investment AUD $3,300
Catering breaks are a great networking opportunity for delegates where they
can relax while socialising after refreshments. Companies have the opportunity
to be named as partners for a selected lunch break. Lunch breaks are provided
each day of the conference.
• Acknowledgment as Lunch Partner
PARTNER RECOGNITION • Organisation provided banners displayed next to catering stations
• Opportunity to display brochures, flyers or promotional items at catering
stations during the selected break
• Opportunity to provide self-branded napkins (to be provided by the partner)
• Organisation acknowledgement in the conference handbook, conference
app and conference website with hyperlink to company website
13INDIVIDUAL SOCIAL EVENTS AND
OPPORTUNITIES CATERING PARTNERSHIP
6 OPPORTUNITIES
AVAILABLE MORNING OR
(LIMITED TO 1 PARTNER
PER BREAK)
AFTERNOON TEA PARTNER
Investment AUD $2,300
Catering breaks are a great networking opportunity for delegates where they
can relax and enjoy refreshments. Companies have the opportunity to be
named as sponsors of the morning tea or afternoon tea break for a selected
day. Morning tea and afternoon tea coffee breaks are provided each day of
the conference.
• Acknowledgment as Morning/Afternoon Tea Partner
PARTNER RECOGNITION • Organisation provided banners displayed next to catering stations
• Opportunity to display brochures, flyers or promotional items at catering
stations during the selected break
• Opportunity to provide self-branded napkins (to be provided by the partner)
• Organisation acknowledgement in the conference handbook, conference
app and conference website with hyperlink to company website
INDIVIDUAL EDUCATIONAL
OPPORTUNITIES PARTNERSHIP
LIMITED TO ONE (1) KEYNOTE SPEAKER PARTNER
PARTNER PER SPEAKER
Investment AUD $6,600
ARMS 2019 will feature a range of high profile speakers to deliver plenary
presentations. Partnership of a keynote speaker will provide opportunity for
maximum exposure of your brand.
• Acknowledgment as Keynote Speaker Partner
PARTNER RECOGNITION • Verbal acknowledgement of partnership at the start and finish of the
relevant session
• Opportunity to chair session and provide introduction to selected
keynote speaker
• Organisation’s name and logo on holding slides during the relevant session
• Organisation acknowledgement in the conference handbook, conference
app and conference website with hyperlink to company website
• Organisation provided banners displayed at relevant session
• One (1) half page full colour advertisement in the conference handbook
PARTNER PROMOTION (artwork supplied by partner)
• One (1) insert in delegate satchels (DL, A5 or A4 insert or promotional /
sample product subject to prior approval)
14INDIVIDUAL EDUCATIONAL
OPPORTUNITIES PARTNERSHIP
LIMITED TO ONE (1) SESSION PARTNER
PARTNER PER SESSION
Investment AUD $3,600
• Acknowledgment as Session Partner
PARTNER RECOGNITION • Verbal acknowledgement of partnership at the start and finish of the
relevant session
• Opportunity to nominate session chair for relevant conference session
• Organisation’s name and logo on holding slides during the relevant session
• Organisation acknowledgement in the conference handbook, conference
app and conference website with hyperlink to company website
• Organisation provided banner on display at relevant session
• One (1) half page full colour advertisement in the conference handbook
PARTNER PROMOTION (artwork supplied by partner)
• One (1) insert in delegate satchels (DL, A5 or A4 insert or promotional /
sample product subject to prior approval)
EXCLUSIVE POSTER SESSION PARTNER
OPPORTUNITY Investment AUD $3,300
The Conference Poster Area will be held within the Exhibition Hall. This will be
heavily populated with delegates throughout the duration of the conference.
• Acknowledgment as Poster Session Partner
PARTNER RECOGNITION • Organisation acknowledgement in the conference handbook, conference
app and conference website with hyperlink to company website
• Opportunity to nominate poster session judge to be involved in poster
awards judging
• Organisation provided banners displayed within poster session area
• One (1) insert in delegate satchels (DL, A5 or A4 insert or promotional /
PARTNER PROMOTION sample product subject to prior approval)
15INDIVIDUAL EDUCATIONAL
OPPORTUNITIES PARTNERSHIP
EXCLUSIVE CONFERENCE APP PARTNER
OPPORTUNITY
Investment AUD $9,800
Delegates gain access to the ARMS Conference app which can be downloaded
to smartphone devices offering wide exposure. App content includes
information on the program, speakers, maps and exhibition and is offered to
delegates prior to the conference.
• Acknowledgment as Conference App Partner
PARTNER RECOGNITION • Prominent organisation branding on the ARMS 2019 Conference app
• Organisation profile prominently featured on app
• Organisation acknowledgement in the conference handbook and conference
website with hyperlink to company website
• Opportunity to have documents available for delegates to download via the
app (subject to prior approval and app capabilities )
• One (1) insert in delegate satchels (DL, A5 or A4 insert or promotional /
PARTNER PROMOTION
sample product subject to prior approval)
EXCLUSIVE CHARGE BAR LOUNGE PARTNER
OPPORTUNITY Investment AUD $ 8,600
NEW
opportunity!
Relaxing and recharging, a conference must have! Comfortable lounge
areas with a specialised charging station will be located within
the exhibition hall where delegates can charge their laptops, iPads,
and smartphones.
• Acknowledgment as Charge Bar Lounge Partner
PARTNER RECOGNITION • Organisation acknowledgement in the conference handbook, conference
app and conference website with hyperlink to company website
• Branding of the charge bar station in Exhibition Hall, including digital
advertising screen
• Organisation provided banners displayed throughout charge bar lounge area
• Opportunity to display brochures, flyers or promotional items in lounge area
• Lounge area furniture including lounges, coffee tables and more
INCLUSIONS • Charge bar station for multiple devices
16INDIVIDUAL EDUCATIONAL
OPPORTUNITIES PARTNERSHIP
EXCLUSIVE SATCHEL PARTNER
OPPORTUNITY
Investment AUD $7,600
Each delegate will receive a satchel upon registration at the conference. The
satchel offers you lasting brand exposure on an item of a high quality to
encourage use by delegates well after the conference has finished.
• Acknowledgment as Satchel Partner
PARTNER RECOGNITION • Organisation logo printed (one colour) on the front of the satchels (together
with the ARMS 2019 Conference logo)
• Organisation acknowledgement in the conference handbook, conference
app and conference website with hyperlink to company website
• One (1) insert in delegate satchels (DL, A5 or A4 insert or promotional /
PARTNER PROMOTION sample product subject to prior approval)
EXCLUSIVE NAME BADGE AND LANYARD
OPPORTUNITY Investment AUD $6,600
Each delegate will receive a name badge and lanyard upon registration to
wear for the entire duration of the conference. This partnership provides an
exclusive and highly visible level of exposure during the event.
• Acknowledgment as Name Badge and Lanyard Partner
PARTNER RECOGNITION • Organisation’s logo printed on all name badges and lanyards together with
the ARMS 2019 Conference logo (branded lanyards may be supplied by the
partner)
• Organisation acknowledgement in the conference handbook, conference
app and conference website with hyperlink to company website
• One (1) insert in delegate satchels (DL, A5 or A4 insert or promotional /
PARTNER PROMOTION
sample product subject to prior approval)
17ADVERTISING
OPPORTUNITIES
UNLIMITED SATCHEL INSERT
OPPORTUNITIES
AUD $1,100 each
• Opportunity to include a promotional insert or item into the delegate satchel
OPPORTUNITY
(DL, A5 or A4 insert or promotional / sample product subject to prior
approval)
UNLIMITED ADVERTISEMENT IN THE
OPPORTUNITIES
CONFERENCE HANDBOOK
The conference handbook will be given to all delegates/exhibitors/partners
attending the conference.
OPPORTUNITIES Full Page Advertisement
Investment AUD $1,200
Half Page Advertisement
Investment AUD $600
Booking and artwork deadline for the conference handbook is 30 July 2019.
18EXHIBITION
OPPORTUNITIES
The Exhibition Area is the primary networking arena for delegates, sponsors and exhibitors. The program will be
designed to maximise the opportunity for delegates to visit the exhibition. The welcome reception, poster sessions,
refreshment breaks and barista station will be located within the exhibition area. Early confirmation of your booth/
table will enable you to select your preferred space on the floor plan.
LIMITED EXHIBITION BOOTH
OPPORTUNITIES
Investment AUD $4,000
• One (1) standard 3 mx 2m booth
EXHIBITION INCLUSIONS • Standard fascia signage
• One (1) clothed display trade table (sponsors have opportunity to purchase
other exhibition furniture at own expense)
• Two (2) chairs
• Power supply
• One (1) conference satchel per trade table, inclusive of printed delegate
listing (delegate list - name, organisation, country only)
• Distribution of promotional items from your booth to delegates
EXHIBITOR PROMOTION • One (1) insert in delegate satchels (DL, A5 or A4 insert or promotional /
sample product subject to prior approval)
• Organisation acknowledgement in the conference handbook, conference
app and conference website with hyperlink to company website
• Opportunity to present your product or service in a 3 minute presentation
as part of the Partnership & Exhibition Forum*
• Two (2) exhibitor registrations inclusive of welcome reception,
EXHIBITOR REGISTRATION morning/afternoon tea and lunches for representatives on each day
• Two (2) conference dinner tickets
• Opportunity to access private boardroom for client meetings throughout
EXHIBITOR BONUS conference, (subject to availability) and bookings essential
• Partner lead generation feature within conference app
NEW
opportunity!
19EXHIBITION
OPPORTUNITIES
UNLIMITED EXHIBITION TABLE
OPPORTUNITIES
Investment AUD $2,800
• One (1) clothed display trade table
EXHIBITION INCLUSIONS
• Two (2) chairs
• Power supply
• One (1) conference satchel per trade table, inclusive of printed delegate
listing (delegate list - name, organisation, country only)
• Distribution of promotional items from your table to delegates
EXHIBITION INCLUSIONS
• One (1) insert in delegate satchels (DL, A5 or A4 insert or promotional /
sample product subject to prior approval)
• Organisation acknowledgement in the conference handbook, conference
app and conference website with hyperlink to company website
• Opportunity to present your product or service in a 3 minute presentation
as part of the Partnership & Exhibition Forum*
• Two (2) exhibitor registrations inclusive of welcome reception,
EXHIBITOR REGISTRATION
morning/afternoon tea and lunches for representatives on each day
• One (1) conference dinner tickets
• Opportunity to access private boardroom for client meetings throughout
EXHIBITOR BONUS conference, subject to availability and bookings essential
• Partner lead generation feature within conference app
NEW
opportunity!
*Partnership & Exhibitor Forum
Presentations will occur during the first day of the conference program and spaces are limited to 12 partners/
exhibitors and booked on a first in first served basis. Please indicate if you are interested in participating on your
application form.
20EXHIBITION
OPPORTUNITIES
FLOOR PLAN
Venue service doors
Entry
08 07
Lounge Lounge
05 06
FOYER L
04 03
Lounge Lounge
01 02
Entry
09 10 11 12 13 14 15 16 17 18 19 20
Exhibition booth Exhibition table
2119
Adelaide Convention Centre
17 – 20 September 2019
Apply
22APPLICATION TO
PARTNER/EXHIBIT 19
Primary Contact
All correspondence (including invoices) will be sent to the contact supplied below
Company/Organisation Name
Contact Person
Position Email
Telephone Mobile
Address
State Postcode Country
Company Website
Package Confirmation
■ Yes, I/we would like to invest in the following ARMS 2019 Partner/Exhibition package(s):
Partner/Exhibition Package(s) Value
$
$
Partnership & Exhibition Forum
■ Yes, I/we would like to participate in the Partnership & Exhibition Forum (if applicable)
Confirmation
I have read and accept the terms and conditions in the prospectus and wish to become a partner or exhibitor of the
ARMS 2019 Conference. I/we agree to be invoiced for a total of $ including 10% GST for the items
selected above.
Signed: Date:
Partnership agreement and tax invoice will be sent upon receipt of your application form. Prices quoted are in AUD and inclusive of GST
Exhibitors Only
Number of Booths/Tables required: Booth/s or Table/s
I/we prefer the position/s as indicated on the enclosed floor plan in order of preference:
1st: 2nd: 3rd:
Please complete this form and Grace Mulraney
return for invoicing to: ARMS Conference and Major Events Coordinator
Email: arms_events@researchmanagement.org.au | T: 08 8201 2911TERMS AND CONDITIONS
OF PARTNERSHIP/EXHIBITION
General Insurance and Liability
• An official Application Form must be received to reserve • All exhibitors must have Public Liability Insurance for the
partnership or exhibition space. period of the exhibition and must be able to produce this
• ARMS reserves the right to refuse application or prohibit documentation at the request of the venue or ARMS.
any partners/exhibitors from participation. • ARMS will endeavour to protect exhibition property
• Booth availability may be limited or restricted, and whilst on display at the exhibition, it must be clearly
allocations and available quantities will be advised upon understood that the venue, ARMS and the Organising
processing your application. Exhibition trade will be Committee cannot accept liability for any loss or damage
allocated strictly in order of receipt of applications and to property sustained or occasioned from any cause
deposit monies and ARMS’s decision will be final. whatsoever. The Exhibitor is responsible for all items
• Should the exhibition floor plan need to be altered, within their allocated exhibition space.
ARMS has the right to make necessary changes. • ARMS will not be liable and makes no guarantee of the
• ARMS agrees to provide exhibitors with a full Exhibition number of visitors to the exhibition.
Manual prior to the exhibition for the purpose of
communicating required actions on the part of being an Payment and Cancellation
exhibitor.
• ARMS will specify conditions relating to the movement • A 50% deposit is required upon confirmation of your
of goods and displays, prior, during and after the partnership/exhibition for the ARMS 2019 Conference.
exhibition. The deposit is non-refundable and organisation
• Exhibitors must use allocated space only for the display information will only feature on the conference website
and promotion of goods and/or services within the once the initial deposit has been paid.
scope of the exhibition. Exhibitors must comply with all • The remaining 50% balance is due no later than 30 days
directions/requests outlined in the provided Exhibition prior to the ARMS 2019 Conference.
Manual. • Partners/exhibitors must ensure that all accounts are
• Unless otherwise communicated, storage will not be finalised and paid prior to the conference. Failure to make
provided onsite at the exhibition. Under no circumstance payment may result the space being available for sale
are goods permitted to be stored in public access areas. to another company.
• Exhibition furniture, extra lighting, power and all other • Exhibitors will not be permitted to bump in or be listed in
items are to be ordered from the exhibition contractor at the handbook until full payment is received.
exhibitors own additional expense. • In the event of cancellation of a partnership/exhibition
• Requests for delegate details prior to the event will not booking, ARMS must be notified in writing as soon as
be allowed. Partners and exhibitors will however be possible.
provided access to the conference app up to a week • A refund of fees paid (less a 50% deposit) will be made to
prior to the event to view attendees, as well as a printed parties who wish to cancel no later than 30 days prior to
delegate list onsite. the ARMS 2019 Conference. After this date, all fees paid
will automatically be forfeited and no refund will be
made.
CONTACT US
Australasian Research Management Society
(ARMS) Executive Office
Grace Mulraney, ARMS Conference +61 8 8201 2911 arms_events@researchmanagement.org.au www.arms2019.org.au
and Major Events Coordinator
The details in this document are correct at the time of All prices quoted in this prospectus are in Australian The Conference organising committee reserves
printing. The Conference organising committee and Dollars and inclusive of 10% Goods and Service Tax the right to accept or decline all applications for
its agents do not accept responsibility for any changes (GST). partnership and exhibition space.
that may occur.
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