Power Plant Pollutant and Effluent Control "MEGA" Symposium: Best Practices and Future Trends - EXHIBITOR AND SPONSOR PROSPECTUS - Air & Waste ...
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EXHIBITOR AND SPONSOR PROSPECTUS Power Plant Pollutant and Effluent Control “MEGA” Symposium: Best Practices and Future Trends AUGUST 20-23, 2018 EXHIBITION: AUGUST 21-23, 2018 BALTIMORE MARRIOTT WATERFRONT BALTIMORE, MD
EXHIBITOR PROSPECTUS
ABOUT THE CONFERENCE
The MEGA Symposium returns in 2018 with a focus on industry responses to new operational and environmental
challenges for power plants as well as policy and regulatory perspectives affecting future operations. Building on
the 20-year history as the power plant industry’s leading technical conference for SOₓ, NOₓ, particulate and
mercury control, the 2018 conference will include policy discussions, sessions on emission challenges for gas-
fired plants, and content designed for international power plant owners facing new regulations. The 2018 MEGA
Symposium is brought to you through the combined efforts of four key industry players – the Air & Waste
Management Association (A&WMA), the Institute of Clean Air Companies (ICAC), the U.S. Environmental
Protection Agency (US EPA), and U.S. Department of Energy (DOE).
The twelfth MEGA Symposium has been restructured to provide added value to seasoned professionals in the US
and internationally and to provide an excellent learning experience for early career engineers. Attendees will
benefit from insights into policy trends and receive the latest developments and operational experience to reliably
manage compliance with air quality, solid waste, and water quality requirements for fossil-fired power plants while
adapting to increasingly variable operational demands. Recognizing the maturity of control technologies for
criteria pollutants and the advanced development status of mercury and air toxics (MATS)-specific controls, the
2018 MEGA will emphasize approaches and technologies to support cycling operations while balancing emission
constraints at the stack and other effluent discharges with byproduct quality. The 2018 MEGA Symposium will
provide a forum for sharing approaches, successes, and challenges complying with current and pending
environmental regulations with today’s energy dispatch demands. Attendees can receive Professional
Development Hour credits.
EXCLUSIVE EXHIBITOR BENEFITS
ALL EXHIBITORS ARE ACKNOWLEDGED IN THE FOLLOWING PROMOTIONAL MATERIALS:
Conference Programs // Conference Website // On-Site Signage
Additional Exhibitor Exposure:
Networking events in the exhibit hall Booth-Only Registrations
Complimentary WiFi in the exhibit hall Booth-only registrations, which include
meals and social functions, may be
Evening receptions in the exhibit hall (Tuesday and Wednesday)
purchased for $300 each. To order,
Pre- and post-conference attendee list(s) please contact Gerald Armstrong at
Unlimited FREE client “Exhibit Hall Only” preferred guest passes garmstrong@awma.org or 412-904-6018.
EXHIBIT BOOTH OPTIONS AND FEES
Premium 16x20’ - $4,500 Premium 8x10’ - $2,500 Standard 8x10’ - $2,300
Located near the exhibit hall entrance Located in aisle 2 thru 4 Located in aisle 1 and 5
Two complimentary full-conference One complimentary full-conference One complimentary full-conference
registrations registration registration
Up to two (2) 6’ draped tables with One (1) 6’ draped table with two (2) One (1) 6’ draped table with two (2)
four (4) chairs and wastebasket chairs and wastebasket chairs and wastebasket
All exhibit booths include back and side wall drape and an ID sign with booth number.
Please contact Jeff Schurman at 412-904-6003 or email jschurman@awma.org to become an exhibitor.
EXHIBITOR FLOOR PLAN
POSTER SESSIONS
F&B F&B 411 410 311 310 211 210 F&B F&B
509 508 409 408 309 308 209 208 109 108
507 506 407 406 307 306 207 206 107 106
505 504 405 404 305 304 205 204 105 104
503 502 403 202 103 102
Revised Floor Plan
Not to Scale
LEGEND
Open Premium Open Standard
EXHIBIT SCHEDULE Revised Hours
Installation/Setup Tuesday, August 21, 2018 10:00 AM - 3:30 PM
Exhibition Hours Tuesday, August 21, 2018 4:00 PM - 6:30 PM
Wednesday, August 22, 2018 9:00 AM - 6:00 PM
Thursday, August 23, 2018 7:30 AM - 12:00 PM
Dismantle/Breakdown Thursday, August 23, 2018 12:00 PM - 4:00 PM
Times are subject to change. It is imperative that the Tuesday evening reception begin on time. Booths MUST be
completely setup by 3:30 p.m., with booth intact. Booths cannot be installed during the reception hours.
SPONSOR PROSPECTUS
HEADLINE BRONZE
Price per Sponsor: $15,000 Limit: 1 Price per Sponsor: $4,500 Limit: None
Five (5) complimentary full conference registrations Two (2) complimentary full conference registrations
20% discount on exhibit booth 10% discount on exhibit booth
Full-page ad in Conference Final Program Exclusive sponsorship of:
Exclusive sponsorship of Tote Bags (1 of 3) Continental Breakfasts -or-
Recognition at the opening session (1) Coffee service in the foyer -or-
NEW: Up to 6 months logo recognition in EM (1) Refreshment Break in the foyer
Magazine! Recognition at the opening session
NEW: Up to 6 months logo recognition in EM
Magazine!
GOLD
Price per Sponsor: $10,000 Limit: 2
Four (4) complimentary full conference registrations SUPPORTING
15% discount on exhibit booth
Price per Sponsor: $2,000 Limit: None
Half-page ad in Conference Final Program
One (1) complimentary full conference registration
Exclusive sponsorship of Conference Badges and
NEW: Up to 6 months logo recognition in EM
Lanyards or Keynote Presentation
Recognition at the opening session
NEW: Up to 6 months logo recognition in EM
Magazine! ADDITIONAL SPONSOR BENEFITS
Logo with hyperlink on the conference website for up
to 8 months!
SILVER Logo recognition in all pre-event mailings!
Logo and company description printed in the
Price per Sponsor: $6,000 Limit: 6
conference Final Program!
Three (3) complimentary full conference
Logo recognition in on-site signage!
registrations
Electronic delivery of the pre-and post-conference
10% discount on exhibit booth
attendee registration list(s)!
Quarter-page ad in Conference Final Program
Exclusive sponsorship of:
Reception in the exhibit hall -or-
ADVERTISING OPPORTUNITIES
Conference Proceedings -or-
Increase your visibility with an advertisement in the
MEGA Symposium Final Program!
(1 of 3) Luncheons in the Ballroom -or-
Tote Bag Insert*: $950*
(1 of 2) Coffee Breaks and (1of 2) Refreshment
Breaks in the exhibit hall Full-Page 4-Color Ad: $950
Recognition at the opening session
Half-Page 4-Color Ad: $750
NEW: Up to 6 months logo recognition in EM
* All advertisements are provided by the advertiser.
Magazine! Tote Bag Inserts must be a sheet of paper 8.5”x11”
or smaller. May be printed on both sides.
Please contact Jeff Schurman at 412-904-6003 or email jschurman@awma.org to become a sponsor.
Contract for Exhibit Space and/or Sponsorship
2018 Power Plant Pollutant and Effluent Control “MEGA” Symposium:
Best Practices and Future Trends
August 20-23, 2018 EXHIBITION: August 21-23, 2018
Baltimore Marriott Waterfront - Baltimore, MD
Please complete and return to Jeff Schurman at jschurman@awma.org or by fax +1-412-232-3450
PARTIES: Air & Waste Management
Booth Selection
Association (“Association”), agrees to sell a
Current floor plan can be found at http://www.awma.org/MEGA_Floorplan.pdf
sponsorship and/or lease exhibit space in
the form of an exhibit booth as described in Booth choice: 1st: ______ 2nd: ______ 3rd: ______
this contract in the designated exhibition
Exhibit Booth and Sponsorship Rates
area of the Baltimore Marriott Waterfront
(“Exhibition Venue”) to the individual(s) or Premium 16x20 Island: $4,500 $ ______________
company named below (“Exhibitor”).
Premium 8x10: $2,500 $ ______________
Cancellation Policy: Sponsorships are Standard 8x10: $2,300 $ ______________
non-cancelable. If written cancellation is
received from Exhibitor on or before Sponsorship Rates
December 1, 2017 (“Early Termination Headline Sponsor: $15,000 $ ______________
Date”), 100% of the commitment will be
released. Booth cancellations after Gold Sponsor: $10,000 $ ______________
December 1, 2017 (“No Refund Date”) will Silver Sponsor: $6,000 $ ______________
be liable for the entire booth fee, even if the
booth space is resold. Bronze Sponsor: $4,500 $ ______________
EXHIBITOR DESCRIPTION: Exhibitors will Supporting Sponsor: $2,000 $ ______________
be asked to submit a 50 word description. Final Program Advertising
After this contract has been accepted by
A&WMA, you will receive an email asking Tote Bag Insert: $950 $ ______________
you to submit information for the Conference Full-Page 4-color: $950 $ ______________
Program.
Half-Page 4-color: $750 $ ______________
EACH 8X10 BOOTH INCLUDES: Company
name and description in the conference Total Cost $ ______________
program if signed before program deadline,
one (1) full conference registration, 6’ draped
table, (2) chairs, wastebasket, carpet, and
an identification sign.
Company/Organization Information
INTERNET, PHONE, ELECTRIC,
SHIPPING: No phone, internet, electric,
Company Name ____________________________________ Website ______________________
decorations, or shipping is included with your Address ________________________________________________________________________
exhibit space. Forms for ordering these
services, as well as other items for your City ____________________________ State/Province ______________ Postal Code __________
booth, will be available approximately 3
months prior to the conference. Payment Method
TERMS AND CONDITIONS: Included in ___ Please invoice my company at the above address. I understand payment is due upon receipt of
and made a part of this contract are the invoice. (Invoice will be delivered to billing contact by email unless instructed otherwise.)
terms and conditions appearing on page 2.
Billing Contact __________________________ Title _______________ Email ________________
Please sign and return to Jeff Schurman at
jschurman@awma.org or by fax +1-412-232- ___ Please charge my credit card: ___ Visa ___ MasterCard ___ American Express
3450
Cardholder Name _________________________________
Card # _________________________________ Exp. Date __________ Security Code ________
Address of Card _________________________________________________________________
Signature for credit card authorization ________________________________________________
By executing and delivering this contract, I hereby acknowledge that I am authorized on behalf of the Exhibitor/Sponsor to enter
into this contract. I have read, understand and agree to the terms, conditions and procedures on both pages (see Terms and
Conditions-Page 2) of this contract.
Authorized Signature ________________________________________ Date _________________
Name (please print name and title) ___________________________________________________
Contact to receive
all exhibit materials _____________________________________ Email _____________________A&WMA’s Air Quality Measurements Conference | Terms and Conditions - Page 2 of Contract
ENTIRE AGREEMENT. These Terms and Conditions along with the Contract identified above materials or materials provided to Association infringe any copyright, trademark, or the
(the “Contract”) merge, integrate and supersede any prior negotiations and agreements be- intellectual property rights of another person.
tween the parties, whether written or oral, concerning the subject matter hereof and
EXHIBITION HOURS AND DATES. Hours and dates for installing, constructing, operating,
constitute the entire agreement by and between Exhibitor and the Association. Any use of the
displaying and dismantling exhibits shall be those specified by the Association in the Exhibitor
phrase “these Terms and Conditions” shall be deemed to include the Contract to which these
Services Manual. All exhibits must be open for business during exhibit hours. Under no
Terms and Conditions are attached or to which these Terms and Conditions relate. circumstance shall the dismantling or packing of an exhibit begin before the official close of the
COMPLIANCE WITH LAWS. Exhibitor shall comply with all applicable federal, state and Conference and Exhibition.
local laws, statutes, ordinances, rules and regulations (“Law(s)”) and any rules and
EXHIBIT DISPLAYS. CARPET OR FLOOR COVERING REQUIRED. Exhibitors entire exhibit shall
regulations that may be promulgated by the Association and/or the Conference and
be confined to the Space as identified in the Floor Plan, and under no circumstances shall
Exhibition Venue from time to time, including, without limitation, the Exhibition Services
merchandise, equipment, trunks, cases or packing materials be left in any aisle or other-wise
Manual. Exhibitor shall obtain, at its sole expense, any and all permits and/or licenses
block access to any other exhibit or entrance or exit of the Exhibition Venue. No trunks, cases or
necessary for its participation in the Conference and Exhibition. packing materials shall be brought into or out of the Space during exhibit hours. No signs,
ASSIGNMENT OF EXHIBITION SPACE. The Association will use good faith efforts to advertising devices or merchandise shall be displayed outside the Space, project above or
accommodate Exhibitor’s request for Exhibition Venue space (“Space”). The Association shall beyond limits of the Space, or be pasted, taped, nailed or tacked to walls of the Exhibition
notify Exhibitor of the location of its Space by delivering to Exhibitor a Notice of Space Venue. The exhibit hall has a concrete floor, if the booth does not come with floor covering you
Assignment. If the Association cannot accommodate Exhibitor’s Space request, the Association must rent carpet from the show decorator.
will notify Exhibitor of available remaining Space. Exhibitor shall have the right to select a
UNION LABOR. Exhibitor shall comply with all union regulations applicable to the installation,
Space from such remaining Space. Such remaining Space shall be assigned on a first-come,
construction, operation and dismantling of its exhibit.
first-served basis. The Association shall assign the Space to Exhibitor for the period of the
Conference and Exhibition, provided the Exhibit Venue is made available to the Association FIRE RULES. Exhibitor shall not pack merchandise in paper, straw, excelsior or any other
for such period. Such assignment shall be made for the Conference and Exhibition identified flammable material. All cartons stored in the Exhibition Venue shall be emptied of contents.
in the Contract and shall not imply that the same or similar space will be held or offered for Exhibitor shall use no flammable decorations or covering for display fixtures, and all fabrics or
future Conferences and Exhibitions held by the Association. The Association reserves the right other material used for decoration or covering shall be flameproof. If required by Law,
to modify the Floor Plan, in its sole discretion, as may be necessary for the best interests of Exhibitor shall have on hand in its Space, a notarized affidavit establishing that its display
the Conference and Exhibition and for the safe and efficient operation of the Conference material has been treated during the past year by an approved chemical. All wiring devices
and Exhibition. and sockets shall be in good condition and meet the requirements of Law.
RELOCATION. Although it is the intention of the Association to make permanent assignments PHOTOGRAPHS. No photographs of any Exhibition Venue space, including Exhibitor’s Space,
of Space, the Association may have to relocate Exhibitor’s Space to a different location on shall be taken without the prior written consent of the Association and the exhibitor.
the Floor Plan. In the event of relocation, the Association shall promptly notify Exhibitor of
such relocation. PLAYING OR REPRODUCTION OF MUSIC. Exhibitor shall not provide or permit the use of
music in any form or at any time unless: (A) if the music is copyrighted, Exhibitor shall in ad-
PAYMENT. Exhibitor shall pay to Association the full contract price no later than 30 days vance obtain and provide a copy to the Association of the written license to use said music at the
from invoice date or two weeks prior to the beginning of the Conference & Exhibition, Exhibition Venue from the owner of the copyright of said music, and (B) whether the music is
whichever occurs first, unless an alternative payment plan is agreed to in writing. If Exhibitor believed to be copyrighted or not, Exhibitor shall obtain in advance from the Association a
fails to make such payments, Association shall have the right to immediately terminate the written consent to the providing of such music by Exhibitor. Exhibitor specifically agrees that in
Contract and rent the Space to another exhibitor, or eliminate or maintain vacant the Space the absence of full compliance with (A) and (B) above, no music whatsoever, in any form, will be
without further obligation to Exhibitor, provided, that Exhibitor shall not be relieved of any provided or permitted by it, and in the event of any copyright infringement claim arising with
of it obligations under these Terms and Conditions, including, without limitation, its payment respect to the use by Exhibitor of music, all of the provisions of the INDEMNITY provision of this
obligations. Contract will be applicable. The Association shall have the power to make any reason-able
settlement, without the consent or approval of Exhibitor, to resolve any dispute which may arise
TERMINATION. The Association shall have the right to immediately terminate the Contract if:
between the Association and anyone attempting to enforce a copyright, which settlement shall
(A) Exhibitor breaches any of these Terms and Conditions; (B) the Association determines, in
be binding on Exhibitor insofar as holding the Association harmless and indemnifying the
its sole discretion, that Exhibitor is not eligible to participate in the Conference and Exhibition
Association are concerned. Exhibitor expressly agrees that the Association may, at Exhibitor’s
or Exhibitor’s products and services are not eligible to be displayed at the Conference and
expense, take any legal action appropriate to ensure compliance by Exhibitor with this Section,
Exhibition; or (C) Exhibitor’s employees are on strike and are picketing or otherwise
including the obtaining of any injunction against Exhibitor.
demonstrating in the vicinity of the Exhibition Venue during the period of the Conference and
Exhibition. If the Association elects to terminate the Contract, the Association shall have the FUTURE EXHIBITIONS. In addition to the Association's right to terminate the Contract pursuant to
right, in addition to any other remedies it may have under these Terms and Conditions or at these Terms and Conditions, the Association may refuse to consider Exhibitor for participation in
law or in equity, to close the exhibit located in the Space, repossess any property of the future exhibitions organized and held by the Association.
Association or the Venue Provider (as defined below) used by Exhibitor, and remove
Exhibitor’s property from the Space and Exhibition Venue. INABILITY TO HOLD EXHIBITION; CHANGE IN SCHEDULED DATES. If because of war, strike,
the destruction, construction or renovation of the Exhibition Venue, government order, terrorist
CANCELLATION AND WITHDRAWAL. Sponsorships are non-cancelable. If written act, act of God or other cause beyond the control of the Association, the Conference and
cancellation is received from Exhibitor 45 or more calendar days prior to show date (“Early Exhibition or any part thereof is prevented from being held, the Association shall be relieved of
Termination Period”), A&WMA shall return 50% of the rental cost of the space. If cancelled its obligations under these Terms and Conditions. The Association shall determine and refund to
less than 45 calendar days prior to show date, A&WMA will retain the full cost of the exhibit Exhibitor its proportionate share of the balance of the aggregate exhibit fees received which
space, even if the booth space is resold. If Exhibitor desires to cancel or withdraw from the remain after deducting expenses incurred by the Association and reasonable compensation to
Conference and Exhibition, Exhibitor shall immediately notify Association of such decision in the Association, but in no case shall the amount of the refund to Exhibitor exceed the amount of
writing. In such event, Exhibitor shall forfeit all exhibitor and technical registrations, as well the exhibit fee paid by Exhibitor. Exhibitor acknowledges and agrees that the Association may
as any items offered with the Space. Exhibitor will subject to the provisions under the be required to change the scheduled dates of the Conference and Exhibition as set forth in the
TERMINATION section of this contract. Contract for reasons beyond its control or for reasons that, in the sole judgment of the
Association, will benefit the Conference and Exhibition and the participating exhibitors. In the
ASSIGNMENT AND SUBLETTING OF SPACE. Exhibitor shall not assign, sublet, or share all
event that the Association is required, or decides, to change the dates of the Conference and
or any portion of the Space, or display any third-party equipment, materials and/or
Exhibition, Exhibitor will be notified in writing of such change at least sixty (60) days prior to the
services, without the prior written consent of the Association.
dates originally set forth in the Contract.
CONFLICTING MEETINGS AND SOCIAL EVENTS. In the interest of the success of the
SEPARABILITY; WAIVER; REMEDIES. If any part of these Terms and Conditions is found invalid,
Conference and Exhibition, Exhibitor agrees not to extend invitations to social events, call
the remaining provisions shall remain unaffected and enforceable. The Association's failure at
meetings, or otherwise encourage absence of any other exhibitors, registrants or members of
anytime to require Exhibitor’s strict compliance with any part of these Terms and Conditions shall
the Association from the Conference and Exhibit at any time during the Conference and
not thereafter waive or reduce the Association’s right to require strict compliance with the same
Exhibition, except on those days and during those times that the Association designates for
or any other provision of these Terms and Conditions in any later instance. The remedies
such activities. afforded the Association herein are cumulative and are in addition to all remedies the
LIMITATION OF LIABILITY. THE ASSOCIATION’S LIABILITY TO EXHIBITOR HEREUNDER Association may be entitled to at law or in equity.
SHALL NOT, UNDER ANY CIRCUMSTANCES, EXCEED THE AMOUNTS PAID TO THE
JURISDICTION; VENUE; GOVERNING LAW. Exhibitor hereby consents to the exclusive
ASSOCIATION BY EXHIBITOR PURSUANT TO THE CONTRACT. IN NO EVENT SHALL THE
jurisdiction of the federal and state courts of the Commonwealth of Pennsylvania. Any dispute
ASSOCIATION BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, SPECIAL, EXEMPLARY OR
arising under these Terms and Conditions that is not settled by agreement between the parties
PUNITIVE DAMAGES REGARDLESS OF THE THEORY OF RECOVERY UPON WHICH SUCH
shall be settled exclusively by appropriate legal proceedings in the Court of Common Pleas of
DAMAGES MAY BE BASED AND REGARDLESS OF WHETHER OR NOT THE ASSOCIATION
Allegheny County, Pennsylvania or the United States District Court for the Western District of
HAS BEEN ADVISED OF THE POSSIBILITY OF THE SAME. Pennsylvania. These Terms and Conditions, having been executed in the Commonwealth of
INDEMNITY. Exhibitor shall indemnify, defend and hold harmless the Association, its Pennsylvania, shall be governed by and constructed in accordance with the Laws of the
directors, officers, employees, agents, service contractors, and the owner, lessor and/or Commonwealth of Pennsylvania without regard to its rules or principles regarding conflicts of
manager of the Exhibition Venue (the “Venue Provider”) from any and all liability, damage, laws.
cost, or expense arising out of or connected with: (A) the death of, or injury to, any person
AMENDMENTS. Except as provided herein, no change in or addition to these Terms and
visiting or using Exhibitor’s Space, or any loss, theft, damage or injury to property, resulting
Conditions shall be valid as between the parties hereto unless set forth in a writing which is
directly or indirectly from any act or omission of Exhibitor, its employees, agents or
signed by an authorized representative of both parties and which specifically states that it
contractors; or (B) the failure of Exhibitor to comply with any of these Terms and Conditions
constitutes an amendment or addendum to these Terms and Conditions.
or the terms and conditions of the contract entered into by the Association and the Venue
Provider. Exhibitor hereby represents and warrants to Association that none of the exhibit BINDING EFFECT. These Terms and Conditions shall be binding upon and shall inure to the
benefit of the parties hereto, their successors and assigns, or other legal representative.You can also read
