PREP COVID PLANNING GUIDE 2020-2021 - St. Croix Preparatory ...
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PREP COVID PLANNING GUIDE
2020-2021Scope This plan is developed based on the current guidance issued by the Minnesota Department of Education (MDE), Minnesota Department of Health (MDH), Center for Disease Control (CDC), Governor Walz and the State of Minnesota Stay Safe MN Plan. These plans are designed to mitigate the spread of Covid-19. This plan does not include all details of the Preparedness Plan; and this plan may need to be updated based on new guidance. School This plan is for St. Croix Preparatory Academy (“St. Croix Prep”, “School”), a K-12 public charter school, located on the campus at 4260 Stagecoach Trail North, Stillwater, MN 55082. The School is organized into Lower School (K-4), Middle School (5-8), and Upper School (9-12). In-Person Learning In this planning scenario, students will attend school full time. Schools should create as much space between students and teachers as is feasible during the day, but will not be held strictly to enforcing 6 feet of social distancing during primary instructional time in the classroom. No large events or assemblies will be held and modifications may be made to the school day to limit the number of students in one area at a time for lunch, recess, dismissal times, etc. The School will follow all safety protocols and guidelines for face coverings, cleaning, and sanitizing. Hybrid Learning In this planning scenario, schools must limit the overall number of people in school facilities and on transportation vehicles to 50% maximum occupancy. Sufficient social distancing with at least 6 feet between people must occur at all times. If distancing cannot be achieved in a space or transportation vehicle, the number of occupants must be reduced. Note: Per the Minnesota Department of Health 2020-2021 Planning Guide for Schools there are qualifications on this strict compliance, such as “Systematically review and evaluate classroom capacity with the goal of creating as much space between people as possible, recognizing that it is not always feasible to have 6 feet of social distancing during primary instructional time in the classroom. Consider reducing class sizes or using alternative spaces with greater capacity to allow for more physical space between people.” St. Croix Prep will assign students to a “Blue” Group and “Gold” Group. Students in the Blue Group will attend school on Monday and Tuesday, while the “Gold” Group is learning from home; the groups will switch on Wednesday and Thursday. Friday will be a distance learning day for all students. Distance Learning Students engaging in distance learning having access to appropriate educational materials and receive daily interaction with their licensed teacher(s). 2020-2021 PREP COVID Planning Guide 2
St. Croix Prep will implement a synchronous model, where via technology, students will join the classroom and
learn from the teacher at the same time as their peers.
In addition, students will have access to recorded mini-lessons, one-on-one interaction, and small group
interaction.
Students may sign up for the usage of a Chromebook to enable learning which will occur in the hybrid and/or
distance learning model. In addition, the school will assist in establishing internet capabilities for those families in
need.
Distance Learning Option and Transition
Every family, regardless of the learning model implemented by the School, has the opportunity to choose
the distance learning model for their student(s).
Transition from In-Person/Hybrid Learning Model to Distance Learning Model. At any time, families may
choose to transition their children to the distance learning model.
Transition from Distance Learning to the Hybrid Model. Given the School is in the hybrid model, a
student’s transition from the distance learning model back to the hybrid model may occur at mid quarter
or end of quarter with a week notification desired.
Transition from Distance Learning to the In-Person Model. Given the School is in the in-person model,
student’s transition from the distance learning model back to the in-person model may occur at any time.
Note 1: We have prepared three different models of instruction – traditional, hybrid, and distance learning. Based
on the Covid-19 situation in our school and/or surrounding community, we may be required to use and/or change
to each of these models throughout the school year.
Note 2: According to the MDH Planning Guide for Schools, schools may choose to implement strategies that are
more restrictive than the scenario established by the state, but may not choose to implement plans for a scenario
that are less restrictive.
Covid-19 Program Coordinator
St. Croix Preparatory Academy’s Covid-19 program coordinators are Jon Gutierrez, Executive Director
(jgutierrez@stcroixprep.org; 651-395-5905) and Candace Westlund (nurse@stcroixprep.org; 651-395-5906). The
Covid-19 program coordinators will communicate concerns, challenges, and lessons learned related to Covid-19
preventive activities as needed with staff, students/families, school leadership, and local health officials.
Physical Distancing
Physical distancing is the means of minimizing exposure by keeping space between oneself and others outside the
home. The physical distance of 6 feet (two or more adult arm lengths) or more is a critical tool in mitigating the
spread of Covid-19.
Attendance and Truancy -- For All Models and All Schools
2020-2021 PREP COVID Planning Guide 3 Parents will call absences into each school’s attendance line or by sending an email to the appropriate
office manager. We will note if a student’s absence is related to any of the Covid-19 symptoms.
All teachers will be incorporating attendance into their class using Google Classroom. This will be
completed by 10:00 am of each school day.
Office managers will follow up on unreported absences beginning at 10:00 am.
All attendance will be recorded in Synergy, the school’s student information system.
Office managers and principals will monitor and address any attendance concerns with families and
individual students.
Truancy guidelines will be followed with special consideration given to the circumstances created by the
Covid-19 pandemic.
St. Croix Prep staff attendance will report their absences via the school’s electronic notification system
(Frontline), noting if their absence is related to any of the Covid-19 symptoms. School administration will
fill spots as necessary.
Student Access to Learning Materials and Technology
All students will have an opportunity to pick up books, supplies, and equipment necessary to fulfill the
objectives of our educational program (all learning models).
Chromebooks will be made available to all students who need such a device.
All students have email accounts to facilitate communication and integration into Google Classroom.
The school will work with outside providers (Century Link) to provide families who need broadband
service.
When necessary (e.g. due to quarantine, transportation issues, etc.) the school will arrange secure pickup
and delivery of appropriate materials and equipment.
Livestreaming, and recording, of classroom sessions will be available to ensure that all students can
participate in classroom instruction.
In addition to the classroom instruction, small group instruction, reading/math specialist sessions, 1:1
meetings, and office hours will be used to facilitate remediation, special education/504 services, and
mental health counseling.
Services by Non-Teaching Staff
St. Croix Prep’s College Counselor will continue his work with all Upper School students, guiding juniors in
their college application process, keeping appropriate people informed of College Board changes in AP
Testing, ACT, and other college application related materials.
Youth Service Bureau has partnered with St. Croix Prep to provide counseling services to our staff and
families. They will offer sessions and meetings based on need.
St. Croix Prep’s health services personnel will continue to offer appropriate advice related to situations
related to the Covid-19 environment.
Data Security and Privacy
2020-2021 PREP COVID Planning Guide 4 Google Classroom, Zoom, Synergy, and other tools currently implemented in our learning model use
industry standard security practices.
We will continue to inform, train, and monitor that staff are aware of appropriate instruction which does
not infringe upon student data privacy.
Emergency Workers’ Childcare
Per Executive Order 20-82, St. Croix Prep will provide childcare for Tier 1 emergency workers. We will supervise
their learning via St. Croix Prep staff.
Special Education Service, 504 Plans, English Language Learners
Every Individualized Education Program (IEP) will be reviewed and modified to accommodate every
learning model. Case managers will communicate with their students/families to discuss implementation
of these. Special education staff will have daily interaction with students, be in contact with general
education teachers to modify assignments as needed, and ensure that appropriate accommodations are
being made.
Special education services, including related services, will be delivered via the technology utilized by the
school.
IEP meetings may be conducted via video conferencing or at the school with appropriate safety
precautions (e.g. physical distancing, face coverings, etc.)
Our English Language Learners will receive additional instruction for vocabulary acquisition. This will be in
the form of technology, printed curriculum, etc.
Before and After School Care
St. Croix Prep will provide before and after school care. This will be provided by the YMCA (YCare) at the campus
of St. Croix Prep.
Health and Wellness
Health Screening
A student with signs of illness, including symptoms associated with Covid-19, a positive Covid-19 test result, or
close contact with a positive Covid-19 case, needs to stay home. Families, students, and staff are expected to self-
screen at home before coming to school.
Students and staff should screen daily for any symptoms of Covid-19 including: new onset of cough, shortness of
breath, fever of 100.4 degrees or higher, chills, muscle pain, sore throat, loss of sense of smell or taste, and/or
gastrointestinal symptoms of diarrhea, vomiting, or nausea.
Physical Distancing
Physical distancing is the means of minimizing exposure by keeping space between oneself and others outside the
home. The physical distance of 6 feet (two or more adult arm lengths) or more is a critical tool in mitigating the
2020-2021 PREP COVID Planning Guide 5spread of Covid-19. If there is a need to be physically closer, it is important to maintain this closer contact less
than 15 minutes.
Handwashing/Sanitizer/Hygiene
Staff and students will be educated on proper handwashing and use of sanitizer with frequent reminders
throughout the year.
Specific handwashing times will be built into the daily schedule: before/after lunch, before/after recess,
before/after visit to the Health Office, bathroom, when arriving home, etc.
Approximately 100 sanitizers have been installed outside of classrooms. These will be used by students in
between class periods.
Face Coverings/Masks
Per Executive Order 20-81, face coverings are required in school settings. St. Croix Prep’s Face Covering policy is
included in the appendix of this document.
Monitoring & Excluding
We will ensure attendance reporting to office managers allows the Health Office to follow-up in a timely and
appropriate manner.
St. Croix Prep staff will utilize their standard reporting procedures to report absences and associated symptoms.
The Health Office will follow up when necessary.
The Minnesota Department of Health (MDH) Decision Tree for Exclusion will be followed.
Exposure Response
The following is subject to change based on guidance from the CDC and MDH.
Persons testing positive for Covid-19 may return to school after meeting after isolating for 10 days since
the start of the symptoms, having no fever for at least 24 hours, and showing symptom improvement.
Persons who have a close contact with a positive Covid-19 case will quarantine for 14 days from their last
contact.
The School will notify the entire school of positive Covid-19 cases; but in order to maintain data privacy,
communication will only indicate which division (e.g. Lower School, Middle School, Upper School) the case
was found.
Close contacts of any positive case will be notified and given instructions on quarantine procedures.
Extra cleaning and disinfecting will be done in areas where the infected person spent time.
In accordance with requirements by the MDH and MDE, the school will have a separate “isolation” room,
with PPE, for those students who exhibit Covid-19 symptoms while in school.
Mental Health
Youth Service Bureau will continue to provide counseling services to St. Croix Prep staff, students, and
families.
The school community will receive regular communication on mental health issues, how to make mental
health referrals, and forms for completion of information.
2020-2021 PREP COVID Planning Guide 6School Meals
Breakfast and lunch will be available on site.
Meal locations will be adjusted to accommodate schedules and physical distancing. These locations will
include but not be limited to classrooms, cafeteria, outside, PAC, and auxiliary gym.
Physical distancing markers and signage will be used in meal locations.
Students will sanitize or wash hands before and after meal service.
Meals, utensils, and condiments will be pre-packaged for in school delivery/pickup.
Pre-packaged meals will be available for purchase for students on the days they are not present at school.
Pre-packaged meals will be available for pick-up at designated sites for qualifying families.
Facilities
The following adjustments have been made due to Covid-19 mitigation:
Approximately 100 sanitizing stations have been installed outside of the classrooms.
Physical distancing markers have been placed division offices, atrium, hallways, locker rooms, bathrooms,
eating areas, bus pick-up/drop off areas, and parent pick-up/drop off areas.
Plexiglass barriers have been installed for office managers and personnel with community/student
interaction.
Water fountains have been disabled; all water bottle filling stations will remain operational.
HVAC systems will run two hours prior to personnel arrival in the morning and two hours after cleaning
crews have departed in the evening. Outside air flow has been increased and ionization capabilities are
being installed. In addition, HVAC filters will be checked and replaced on a regular basis.
Increased cleaning and disinfecting will occur in high touch areas and between classes.
Systematically review and evaluate transportation capacity (with Stillwater Area Public Schools
Transportation Department) with the goal of creating as much space between riders as possible,
recognizing that it is not always feasible to have 6 feet of social distancing.
Systematically review and evaluate classroom capacity with the goal of creating as much space between
people as possible, recognizing that it is not always feasible to have 6 feet of social distancing during
primary instructional time in the classroom.
Have staff monitor arrival and dismissal to curtail congregating and ensure students go straight from their
vehicle to their classroom, and vice versa.
Limit nonessential visitors, volunteers, and activities involving external groups and organizations.
Implement contactless pick up and/or delivery of school curriculum, supplies, and equipment.
St. Croix Prep will have a “No Visitor Policy”. All meetings must be scheduled in advance; and those
meetings must follow the Face Covering policy and physical distancing guidelines.
Miscellaneous
There are other areas of guidance and compliance related to early learning programs, community education,
homeless students, and tribal considerations. Due to limited student population or lack of programming (e.g. Pre-
K programs), this plan does not include details related to these.
2020-2021 PREP COVID Planning Guide 7Communication to Parents and Students All of the learning plan information has been and will continue to be communicated to our stakeholders via the website, newsletter system, emails, Zoom webinars/meetings, and video conferences. These communication items may originate from the Principals, Director of Student Services, Health Office, Activities Director (as well as coaches and advisors). 2020-2021 PREP COVID Planning Guide 8
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