Prepared for Redrow Homes Limited Yorkshire Division and Horncastle Group PLC

Prepared for Redrow Homes Limited Yorkshire Division and Horncastle Group PLC

Prepared for Redrow Homes Limited Yorkshire Division and Horncastle Group PLC Brough Airfield Brough, East Yorkshire Proposed Mixed Use Development Revised Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 January 2013 Author: Karen Smith MIHE Checked & Approved: Robert Greenwood Date: 11 January 2013

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 2 January 2013 Contents Page No Executive Summary . 4 1 Introduction . 7 2 Policy Context . 9 3 The Development . . 14 4 Travel Plan Framework Objectives & Targets .

. 19 5 Travel Plan Coordinator . . 26 6 Travel Plan Measures . . 37 7 Enforcement & Monitoring . . 50 8 Summary & Conclusions . . 55

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 3 January 2013 Appendices APPENDIX A Figure 1 - Site Location Plan Figure 2 - 2km Walking Radius Figure 3 - 5km Cycling Radius Figure 4 - Local Public Transport Links Figure 5 – Indicative Traffic Survey Cordon Points APPENDIX B Masterplan – Prepared by J R Paley Associates APPENDIX C Travel Plan Marketing Campaign APPENDIX D Revised Annual Action Plan APPENDIX E Sample Questionnaire & End Users Checklist APPENDIX F Travel Information Pack

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 4 January 2013 Executive Summary 1.

This Travel Plan Framework seeks to encourage all future employees of the proposed Commercial Development, located on land adjacent to the BAE Systems premises at Brough, to use alternative sustainable means of travel instead of single occupancy car trips. 2. This revised Travel Plan Framework has been prepared in response to comments made by the Highways Agency (HA) in connection with planning application reference DC/11/04104/STOUTE which is currently being considered by East Riding of Yorkshire Council (ERYC), as Local Planning Authority. 3. This document has been produced to provide all end users with a base upon which to develop their own travel plans and the principles, measures and targets contained within this document will be applicable to all units.

A Site Wide Commercial Travel Plan Coordinator, here after CTPC, will be appointed by Redrow Homes Limited – Yorkshire Division and Horncastle Group PLC, hereafter the developers, to facilitate this Travel Plan and provide assistance to all commercial units. 4. This Travel Plan has been developed in conjunction with the Travel Plan which has been prepared for the adjacent Residential Development whose Travel Plan will be operated by a Site Wide Residential Travel Plan Coordinator, here after RTPC. 5. As part of the Travel Plan process, a Site Wide Steering Group will be formed to coordinate and assist in the implementation of travel plan initiatives throughout the development site.

The Steering Group will be made up of Travel Plan Coordinators from the Commercial and Residential developments along with representatives from East Riding of Yorkshire Council (ERYC) and the Highways Agency (HA). The Steering Group will be responsible for reviewing all Travel Plan targets and initiatives prior to submission to the Local Planning Authority (LPA). The CTPC will be expected to attend the annual Steering Group meeting and provide updates on current progress, annual survey results and suggested initiatives. These will be commented on by the Steering Group and where necessary amendments will be made prior to final submission.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 5 January 2013 6. In the interest of supporting the proposed Commercial Development, this Travel Plan Framework has been drafted as a stand alone document and could operate independently from the Residential Development. 7. The key actions arising from this plan are:- • Not less than 3 months prior to the occupation of the first unit, the developers or their management company will notify the LPA of the appointed CTPC. This person will have responsibility for the implementation of the site wide Framework and will have an overarching role in guiding and coordinating the initiatives for each commercial unit.

• The CTPC will be appointed to undertake the specific tasks outlined in this document and act as a contact with the LPA and other relevant bodies. The Travel Plan will operate for the first 5 years with formal monitoring following which the Travel Plan will be revised to incorporate the latest site conditions and updated targets. This will require liaison with the Steering Group, LPA and the HA. • Due to the varying sizes of the proposed units, not all end users will be expected to produce a bespoke company travel plan. Guidance has been sought from the Department for Transports ‘Guidance on Transport Assessments’ which provides development thresholds for the requirement of a Travel Plan.

Those companies exceeding this threshold will be expected to provide a bespoke Travel Plan and appoint a Travel Plan Coordinator (hereafter Company TPC). Those below the thresholds will adhere to the guidance contained within this Travel Plan Framework and will be expected to appoint a Travel Plan Representative (hereafter Company TPR) who will be responsible for liaising with the CTPC. Further details of the roles and responsibilities of the Company TPC and Representative are contained within Section 5 of this Framework. The Framework initiatives and required staff travel surveys will be implemented by the CTPC for all occupied units within 3 months following initial occupation.

This will be undertaken in conjunction with the Company TPRs and appointed Company TPCs who will be responsible for distributing the surveys to members of staff. Each new occupier will adopt the targets set out in this Framework Travel Plan upon completion of the staff travel surveys.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 6 January 2013 • Once all base line surveys have been completed the CTPC will review and tailor the Travel Plan Framework initiatives to meet with the needs of the individual occupying companies who do not have a bespoke Company Travel Plan. Those that have adopted a bespoke Company Travel Plan will be expected to develop their own measures and initiatives based on those identified within this Framework. All initiatives will be discussed and agreed at the first Steering Group meeting which will be organised on a mutually agreeable date following the base line travel surveys.

All companies eligible to produce a bespoke company travel plan will provide the CTPC with a break down of their proposed initiatives/measures so that they can be discussed at the Steering Group meetings. Any amendments will be relayed as required. • The CTPC and Company TPCs shall adhere to the targets set out within this document and produce an Action Plan which will include an annual program of measures designed to help achieve the annual Travel Plan targets on travel mode share detailed in Section 4.3 of this Framework. It will clearly set out the tasks involved, the person(s) responsible, and dates by which the measures will be achieved.

• The CTPC and Company TPCs shall undertake a review of their respective Travel Plans which will include a resurvey of travel habits and an update to the Travel Plan and Action Plan. This will be undertaken within 3 months of the completion of the annual surveys. Any alterations to the approved targets and measures contained within this Framework will be agreed by all parties of the Steering Group including the LPA and HA prior to implementation. All potential units or new tenants will be informed that the site operates a Travel Plan and that as part of their lease agreement or conveyance they will be required to adhere to the implemented initiatives and targets contained within this document.

Base line surveys for new occupants will be carried out within 3 months of occupation, unless they occupy within 3 months prior to the annual survey, in which case they will participate in the annual survey only and there after annually.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 7 January 2013 1 Introduction 1.1 Sanderson Associates (CE) Ltd have been appointed Redrow Homes Limited – Yorkshire Division and Horncastle Group PLC, hereafter the developers, to prepare this Travel Plan Framework in support of a planning application for the construction of a mixed use development on a site located adjacent to the BAE Systems premises at Brough. A site location plan can be found within Appendix A (Figure 1) to the rear of this framework.

1.2 This document has been produced to provide all commercial end users with a basis on which to develop their own travel plans and the principles, measures and targets contained within this document will be applicable to all commercial units.

A Site Wide Commercial Travel Plan Coordinator, here after CTPC, will be appointed by the developers to facilitate this Travel Plan and provide assistance to all commercial units. 1.3 A separate Site Wide Residential Travel Plan has been developed in conjunction with this document which will be monitored and implemented by a RTPC. Although these documents have been developed in conjunction, they will act as standalone documents.

1.4 In the interest of coordinating travel plan implementation, a Steering Group will be formed to coordinate targets, initiatives and measures for the whole development site. Members of the Steering Group will include ERYC, the HA and the CTPC/RTPC. All current progress, proposed measures/initiatives for each development will be discussed at the meetings which will be timed to allow submission of the Annual Monitoring Report to the LPA. This will ensure a comprehensive approach to travel planning which will promote good practice between within the development site.

1.5 Due to the varying sizes of the proposed units, not all end users will be expected to produce a bespoke company travel plan.

Guidance has been sought from the Department for Transports ‘Guidance on Transport Assessments’ which provides development thresholds for the requirement of a Travel Plan.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 8 January 2013 1.6 Those companies exceeding this threshold will be expected to provide a bespoke Travel Plan and appoint a Travel Plan Coordinator (hereafter Company TPC). Those below the thresholds will adhere to the guidance contained within this Travel Plan Framework and will be expected to appoint a Travel Plan Representative (hereafter Company TPR) who will be responsible for liaising with the CTPC. Further details of the roles and responsibilities of the Company TPC and Company TPR are contained within Section 5 of this Framework.

1.7 The developers acknowledge their wider responsibilities to encourage a sustainable development which will contribute to reducing congestion and help the viability and attractiveness of the overall development. In a wider sense the Travel Plan will also aid in protecting the general environment. 1.8 This Travel Plan Framework also sets out the facilities which will be incorporated into the development to encourage future occupiers to use sustainable transport along with initiatives that should be adopted by the CTPC and respective Company TPCs.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 9 January 2013 2 Policy Context 2.1 National Policy 2.1.1 The publication of National Planning Policy Framework (NPPF) on 27 March 2012 provides the most up to date guidance on sustainable transport and its role within the planning system. 2.1.2 Section 4 of NPPF relates to Promoting Sustainable Transport and the key objectives which are pertinent to this development are set out below: • Balancing the transport system in favour of sustainable transport modes, giving people a real choice about how they travel.

• Locating developments which generate significant movements in areas where the need to travel will be minimised and the use of sustainable transport modes can be maximised. • Protect and exploit opportunities for the use of sustainable transport modes for the movement of goods or people. • Promote a mix of uses to provide opportunities to undertake day-to-day activities on site by locating key facilities such as primary schools and local shops within walking distance of most properties. • If setting parking standards LPA’s should take into account, accessibility of the site; type, mix and use; availability of public transport; car ownership levels and an overall need to reduce the use of high-emission vehicles.

2.1.3 Annex 1 of NPPF (Paragraph 214) advises that for 12 months from the day of publication full weight may continue to be given to relevant policies adopted since 2004 when making decision on development proposals. For this reason the main points relating to other national planning policies are still summarised in the following section.

2.1.4 The main sources of national policy that are still relevant to this development proposal in terms of transport are set out in Planning Policy Statement (PPS) 1: Delivering Sustainable Development, Planning Policy Guidance Note (PPG) 13: Transport and the DfT White Paper entitled ‘The Future of Transport – A Network for 2030’.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 10 January 2013 2.1.5 PPS1 sets out the Government’s latest policy on a number of key issues such as urban regeneration, social inclusion, design and sustainability.

2.1.6 The key objectives from PPS1 in relation to transport are as follows: • Sustainable development should be pursued in an integrated manner; • Developments should be encouraged which reduce the need to travel by private car; • Provide for improved access for all by ensuring that new development is located where everyone can access services or facilities on foot, bicycle or public transport rather than having to rely on access by car; • Promote high quality inclusive design in the layout of new developments; • Seek to reduce social inequalities; • Promote policies that reduce energy use, reduce emissions (for example, by encouraging patterns of development which reduce the need to travel by private car, or reduce the impact of moving freight, promote the development of renewable energy resources, and take climate change impacts into account in the location and design of development.

• Promote developments in locations that allow the creation of linkages between different uses to create sense of place and vibrant places; • Focus developments that attract a large number of people in existing centres to promote their vitality, social inclusion and more sustainable patterns of transport; • Planning should actively manage patterns of urban growth to make the fullest use of public transport and focus development in existing centres and near to major public transport facilities.

2.1.7 PPG13: Transport provides advice on how Local Authorities should integrate transport and land use when planning for all types of development and identifies the need for Travel Plans to accompany planning applications, when they are likely to have significant transport implications.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 11 January 2013 2.1.8 The key aims of PPG13 are to: • Promote more sustainable transport choices for both people and for moving freight. • Promote accessibility to jobs, shopping, leisure facilities and services by public transport, walking and cycling. • Reduce the need to travel especially by private car. 2.1.9 The key planning objective is set out in paragraph 19, which states: ‘Jobs, shopping, leisure facilities and services are accessible by public transport, walking and cycling. This is important for all, but especially for those who do not have regular use of a car, and to promote social inclusion.

2.1.10 In terms of public transport accessibility PPG13 states that: ‘The likely availability and use of public transport is a very important ingredient in determining locational policies designed to reduce the need for travel by car. 2.1.11 In terms of walking PPG13 states that: ‘Walking is the most important mode of travel at the local level and offers the greatest potential to replace short car trips, particularly under 2 kilometres. Walking also forms an often forgotten part of all longer journeys by public transport and car.’ 2.1.12 In terms of cycling PPG13 states that: ‘Cycling also has potential to substitute for short car trips, particularly those under 5km, and to form part of a longer journey by public transport.

2.1.13 The ‘A Network for 2030’ White Paper document published in July 2004 sets out the Government’s long term strategy for transport for the next 25 to 30 years. The main objectives of the White Paper are to deal with the pressures of increasing demand for travel without compromising the Governments’ environmental, economic and social objectives.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 12 January 2013 2.1.14 The White Paper states that: It is essential that planning and transport policies are closely co-ordinated to produce more sustainable patterns of development and travel.’ And “Ensure that choices on transport are made alongside other decisions that have an impact on transport, particularly housing and regeneration, at the national, regional and local level.” 2.2 Local Policy 2.2.1 With respect to Local Policy the main sources of information that are relevant to this development proposal in terms of transport are set out in the East Riding’s Local Development Framework and the Yorkshire & Humber Regional Spatial Strategy.

Each document has indentified a number of key objectives which have been formulated to promote sustainable economic growth within the local area and the region as a whole.

Local Development Framework 2.2.2 The Local Development Framework (LDF) has been developed to facilitate and manage growth within the region up until 2026. The ‘Preferred Approach Core Strategy’ document, which forms part of the of the LDF, seeks to focus on the East Riding’s specific and diverse built and natural environment and the needs of its people, communities and businesses. The key aim of the LDF is: “To sustain and create thriving, vibrant and sustainable communities in which everyone can enjoy a high quality of life” 2.2.3 This aim is complemented by six key sustainability principles which are set out below: • Build strong and inclusive urban and rural communities which reflect our culture, now and in the future; • Ensure that the East Riding is well managed; • Protect and enhance the quality of our towns and villages; • Provide quality environments; • Be economically prosperous; and • Provide services which meet the people’s needs and are accessible to all.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 13 January 2013 2.2.4 Each of these principles will help to ensure that the future development of the East Riding will not only be sustainable in nature but also enable access and connectivity between the city regions creating strong economic ties. Regional Spatial Strategy 2.2.5 It is appreciated that by way of a letter dated 27th May 2010 the Secretary of State confirmed the intention of the government to abolish Regional Spatial Strategies but, given the broad consistency of the RSS with national guidance, it is not considered that this changes the policy position to a material extent in the context of this proposal and the national thrust to provide sustainable development.

Policy T1 of the Regional Spatial Strategy (RSS) states “transport assessments accompanying planning applications, should be informed by the public transport accessibility criteria in Tables 13.8 and 13.9 to ensure development is appropriately located”.

2.2.6 The strategy states “Developments should be planned to enhance the viability of existing public transport” 2.2.7 The salient themes of tables 13.8 and 13.9 of the strategy are as follows: • Minimising the walking distance from employment areas to the nearest bus stops and sustainable transport opportunities; • Promotion and encouragement of the use of existing public transport facilities; • Consideration of the existing surrounding population available to reach a development by sustainable modes of transport.

2.2.8 A summary of the main transport initiatives set out in the strategy are as follows: • Giving priority to improvements to public transport • The use by employers of Travel Plans, which include modal share targets and encourage more flexible working and school hours • Incentives to use public transport at new developments • Improved facilities for cyclists and pedestrians • Using wider travel options such as Bus Initiatives and safe routes to schools • Encouragement of travel awareness campaigns, car clubs and car sharing • Encouraging a shift from car-based to public transport-based commuting

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 14 January 2013 3 The Development 3.1 The development proposals comprise a wide variety of uses covering residential, retail (food and non-food), commercial, employment, leisure, healthcare, food & drink and public transport elements all of which are shown on the indicative Masterplan which has been prepared by J R Paley Associates and is attached at Appendix B at the rear of this report. A detailed list of the proposed development elements is provided below along with the corresponding use classification and floor areas/unit numbers etc.

where appropriate. This list has been the subject of change during the planning process and negotiation and discussion with the Local Planning Authority.

• Residential Units – C3 Up to 750 • Supermarket – A1 3250 m2 approx • Office/Trade/Warehouse/Production) – B1,B2, B8 2787 m2 • DIY Superstore – A1 2415 m2 • Drive Through Restaurant – A3/A4 372 m2 • Restaurants – A3 745 m2 • Pub – A3 697 m2 • Hotel – C1 2323 m2 • Nursery – D1 929 m2 • Start up units – B1 505 m2 • Offices – B1 1858 m2 • Car Showroom – sui generis 1394 m2 • Care Homes – C2 60 bed approx • Health care units – D1 1301 m2 total • Petrol Filling Station – sui generis 4 pumps 3.2 The development proposals also incorporate the construction of Phase 3 of the Brough Relief Road which will provide a connection between Phase 2 (bridging the Hull – Selby railway) to the north and Saltgrounds Road/Skillings Lane to the west adjacent to the BAE Systems premises.

Phase 2 of the Brough Relief Road incorporates a bridge over the railway which will also provide a through link from the site towards Welton Road and the A63 further north.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 15 January 2013 3.3 During the course of the planning application it was established that the residential element of the development would give rise to the need for additional primary school places. It was also predicted that this demand could not be met at existing facilities even with expansion. 3.4 The development proposals have, therefore, been amended to include a primary school within the site. The proposals are for a single form entry facility with 25 – 30 children per year giving rise to circa 180 pupils in total.

3.5 As would be expected, a development of this scale and nature will be progressed on a phased approach and each phase is detailed below:- • Phase 1 Principal Infrastructure – Spring/Summer 2013 Phase 2 Brough Relief Road - bridge construction Construction of haul road from Skillings Lane Early drainage/culvert works Ecological mitigation • Phase 2 – 2013 – 2015 Foodstore construction Phase 1 residential circa 200 units Early public transport interchange works Drainage works Phase 3 Brough Relief Road completed Primary School • Phase 3 – 2015 – 2018 Commencement of commercial units Off-site Highways Improvements Phase 2 residential circa 350 units • Phase 4 – 2018 – 2021 On-going commercial development Phase 3 residential circa 250 units 3.6 In order to influence transport choice and to provide improved access to public transport for all, a Public Transport Interchange will be provided close to the rail station which will allow buses to pick-up and drop-off passengers clear of the public highway.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 16 January 2013 3.7 Appropriate waiting facilities will be provided along with 30 car parking spaces and a secure cycle storage facility for use by bus and rail users. This is programmed to be delivered in the initial stages of the development alongside the construction of the proposed foodstore and Phase 1 of the residential development. 3.8 Discussions are on-going with local bus service providers in order to secure bus penetration into the development via the Brough Relief Road route. Appropriate facilities, including location of bus stops etc, will also be agreed along this route and ERYC and the HA will be kept informed of the progress of these negotiations.

3.9 The residential element of the site is predominantly situated to the east of the proposed Brough Relief Road with the Commercial element to the west. This is considered to be the most appropriate layout as this will enable and actively encourage linked trips to the existing shops and other facilities in the centre of Brough around the Welton Road/Skillings Lane area. 3.10 Extensive pedestrian links are proposed throughout the development and the existing Ings Lane is being retained along its alignment with the number of vehicle crossing points kept to a minimum to preserve its footpath status.

3.11 No vehicle link is proposed from the site to Common Lane to the north-east of the site which would necessitate crossing the railway. Vehicle access to land further south of the site boundary will be accommodated within the residential layout. Negotiations are underway with Network Rail on several matters and the developers have advised that the development would facilitate the potential downgrading of the Common Lane level crossing to one which only serves pedestrians and cyclists if considered beneficial. 3.12 Revised access arrangements are also being considered to the BAE landholding and the office park at the north-eastern corner of Skillings Lane and Saltgrounds Road.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 17 January 2013 3.13 It is proposed to provide car parking for both residential and commercial areas in line with the guidance provided by the LPA, details of which will be included in subsequent Reserved Matters applications. 3.14 The only Member approved document relating to car parking is the Council’s Highways Design Guide which was approved in 2000. However, the focus of this document is on residential development and also bearing in mind the age of this document the Council has confirmed that it also gives significant weight to the guidance contained in other documents such as the English Partnerships May 2006 publication “Car Parking – What Works Where” and Manual for Streets 1 and 2.

3.15 The very recently issued NPPF requires every local authority to prepare a local plan, Paragraph 153 refers. This also details the importance of Supplementary Planning Documents in this process and it has been confirmed by the Council that an SPD covering parking standards is under development. Bearing in mind the 10 year build programme for this site it is likely that this SPD will be the key document at the time when future applications for approval of Reserved Matters are being prepared and submitted to the LPA and when the majority of the site is under construction.

3.16 It is not, therefore, considered possible to provide a reliable indication of the level of parking provision at this stage.

This matter will be dealt with as part of future Reserved Matters planning applications and will be a topic of discussion at the Steering Group meetings. 3.17 It is, therefore, proposed that car parking will be provided in line with the Council’s standards at the time of any Reserved Matters applications. However, over-provision of car parking will not take place within this development and the Travel Plan measures along with the responsibilities of the CTPC will focus on increasing the accessibility to public transport links and promoting the significant benefits of car sharing as ways to minimise single person car journeys for both staff and customers.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 18 January 2013 3.18 It is considered that the overall development meets the requirements of NPPF in that the wide range of opportunities for access to employment, primary education, shopping and leisure will meet the requirements for future occupiers of the residential development. 3.19 It is also considered that significant weight should be given to the fact that the above opportunities will also be available to existing residents of Brough who currently have to travel outside of the settlement particularly in terms of shopping.

The proposals will, therefore, fulfil a Travel Planning objective in that the necessity for existing residents to travel invariably by car to other locations to access retail outlets will be reduced.

3.20 The developers have commissioned a Retail Impact Assessment by Planning Potential which agrees with earlier assessments undertaken by England and Lyle, advisors on such matters to ERYC, in that the existing settlement of Brough does not have sufficient retail opportunities and that a significant number of existing residents currently travel to other locations. A substantial number of these trips result in vehicle movements to and from the A63.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 19 January 2013 4 Travel Plan Framework Objectives & Targets 4.1 Travel Plan Objectives 4.1.1 Travel Plans exist to influence travel behaviour towards more sustainable methods of travel by using a mixture of increased transport opportunity, providing information, persuasion and incentive.

4.1.2 This Travel Plan contains appropriate measures to help improve the environment by reducing the number of trips made to and from the development by the private car. Realistic targets shall be set for the reduction of car-borne trips and a shift to more sustainable modes of transport.

4.1.3 The main objectives of the Travel Plan Framework are as follows: • To maximise the accessibility of the site by means other than the private car • To encourage all employees to travel to and from the site via alternative means other than the car. • To make employees aware of the benefits to be derived from the Travel Plan. • To minimise the level of vehicular traffic generated by the site. • To enable the development to protect and enhance the environment. 4.1.4 With respect to objective 1 above, the development proposal encompasses a range of infrastructure improvement measures which will be provided to enhance accessibility via alternative modes to the car; these include new bus routes and stops, cycle and pedestrian links throughout the site and onto the wider network and a bicycle hub for use by customers and employees.

4.1.5 The second objective will be supported by a marketing campaign which is based on the provision of information to encourage a positive shift from single occupancy vehicles to more sustainable travel modes. This information would be distributed through a network of Travel Plan Coordinators and Travel Plan Representatives and will be undertaken on a regular basis. A copy of the Travel Plan Marketing Campaign strategy is attached at Appendix C.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 20 January 2013 4.1.6 The third objective will also be monitored through the marketing and communications strategy.

The proposed measures/benefits delivered as part of the Travel Plan will be promoted through marketing materials which will be regularly updated and distributed. Further to this, it is proposed to revise the annual employee travel survey questionnaire (See Appendix E) to include questions relating to the respondents knowledge of the available facilities and whether or not they have used them. It is considered that this feedback approach would provide tangible evidence as to whether the benefits of the Travel Plan are being delivered affectively. The results of the survey will inform the Travel Plan Coordinators as to which facilities require further promotion and help establish a dynamic marketing approach, which will better suit the needs of employees and customers alike.

4.1.7 The fourth objective seeks to reduce the required level of vehicular travel and is partially addressed by the proposed design mix. An extensive study into local retail demand and employment opportunities has concluded that Brough currently under provides in terms of services and facilities for the existing population. The proposed design mix would provide job opportunities and a much needed secondary supermarket thereby reducing the need for residents to travel outside of the immediate area. 4.1.8 The proximity of the proposed residential development to the Commercial development is such that travel between the sites is more likely to be of a sustainable nature.

The provision of the Travel Plan and proposed infrastructure improvements are also measures that will assist with achieving the aspirations of the third objective.

4.1.9 The fifth objective will also be achieved through the promotion of the Travel Plan and associated measures, the provision of enhanced infrastructure aimed at sustainable travel and the carefully arranged design mix will be of benefit to the environment in a wider sense whereby the promotion of the measures and improvements subsequently detailed will work to achieve this final objective. 4.1.10 Details of the approach methodologies detailed above are attached at Appendix D at the rear of this report within a Revised Annual Action Plan.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 21 January 2013 4.1.11 It is particularly important that employees are made aware of the sustainable transport alternatives that are available and of aspects of the site’s infrastructure that have been designed to assist and encourage their use in order that positive benefit can be taken from these and so that the number of trips made by public transport, cycle or walking are increased.

4.1.12 By monitoring the effectiveness of the initial measures contained within the Travel Plan these shall evolve over time to ensure that targets set for modal shift are met.

4.1.13 This Travel Plan is an evolving document that will grow and develop with time. The Travel Plan will be updated at the time of each annual review to include the results of the travel surveys. Any alterations to the approved targets and measures contained within this Framework should be agreed by the Steering Group, ERYC and HA prior to implementation. 4.2 Multimodal Assessment 4.2.1 Section 6 of the Transport Assessment dated August 2011 and referenced 6209/KS/001/02 relates to a multi modal assessment of the whole of the Brough South development. It is clear from this assessment that whilst it is possible to obtain multi modal data from the TRICS database for the majority of the uses proposed on the commercial development this data includes ALL trips not just those associated with members of staff.

4.2.2 As this Travel Plan Framework focuses on staff travel to work it is considered that it is more appropriate to utilise data obtained from the Governments Neighbourhood Statistics website which provides data sets from the 2001 National Census prior to the undertaking of the staff travel surveys, 4.2.3 As such local travel to work data for the daytime population has been obtained and has been processed to provide the modal trip groups and the following chart provides a summary of the data:

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 22 January 2013 Train Bus, minibus or coach Taxi or minicab Driving a car or van Passenger in a car or van Motorcycle, scooter or moped Bicycle On foot Chart 4.2.3: 2001 National Census: Method of Travel to Work (Daytime Population: East Riding of Yorkshire 032D) 4.2.4 The data detailed above indicates that a large proportion of the local population travel to work via single occupancy vehicle, with relatively equal portions of the population travelling via public transport, bicycle, foot and car share.

The data presented above will form the basis of the Travel Plan targets which are detailed in the following sub-section.

4.3 Travel Plan Targets 4.3.1 The Travel Plan Framework shall aim to reduce staff single occupancy travel to work vehicle trips by 5% over a five year period for all units. As a result of reducing the number of staff trips made to and from the development by private car the objectives of easing congestion on the local network together with its associated environmental benefits will be achieved. Each occupier will adopt the targets set out in this Travel Plan Framework following the completion of the staff travel surveys. The table overleaf provides a summary of the proposed targets for the first 5 years of the Travel Plan.

2% 6% 0% 69% 9% 2% 6% 6%

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 23 January 2013 Objective Target Percentage Change 1. To reduce the frequency and impact of staff car travel 1a Reduction in the % proportion of single occupancy car trips 5% 2.To increase site accessibility 2a Increase in the % proportion of sustainable / active travel 5% Table 4.3.1: Travel Plan Targets 4.3.2 In line with the targets stipulated above, the following table provides a summary of the first 5 year targets that will be implemented following the completion of the staff travel surveys.

Mode Existing Mode Split Proposed Mode Split % Diff. Car Alone Baseline (Prior to full occupation)* 69% 64% -5 Sustainable Modes Baseline (Prior to full occupation)* 31% 36% +5 - Car sharers - Public Transport - Walking - Cycling - Motorcycle - Taxi 9% 8% 6% 6% 2% 0% 10% 9.5% 7% 7% 2.5% 0% +1 +1.5 +1 +1 +0.5 Table 4.3.2: Travel Plan Targets: Existing Vs Proposed 4.3.3 Until such time as the results of the individual staff travel surveys are known the CTPC will base the Travel Plan initiatives on the multimodal assessment presented in the table above. Once the results of the surveys are available, the CTPC will update the Travel Plan accordingly.

Should the results indicate a significant improvement on the proposed targets then the CTPC will seek to maintain and improve upon the results and will liaise with the Steering Group and LPA to discuss new potential targets.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 24 January 2013 4.3.4 All staff are to be made regularly aware of the measures included within the Travel Plan in order that positive benefit can be taken from these, so that the number of trips made by car sharing, public passenger transport, cycle or walking are increased. Measures to promote marketing and staff awareness are contained within Section 6 of this Framework. 4.3.5 By annually monitoring the effectiveness of the initial measures contained within the Travel Plan, examples of good practice can be established and these can be refined over time to ensure that the targets set for modal shift are met.

4.3.6 It will be the responsibility of the CTPC to organise annual meetings with the nominated Company TPC / Company TPR from each unit to discuss the ongoing progress of the travel plan, any alterations or new initiatives proposed and to review any feedback from employees on the effectiveness of the initiatives imposed. The outcomes from each meeting will be recorded, included in the annual review and discussed at the Steering Group meetings. 4.3.7 In order to monitor the overall impact of the traffic predicted to be generated by the commercial development it is necessary to consider these vehicle movements which will be generated by customers as well as employees.

4.3.8 However, it is still not possible to accurately predict the modal split of each use as the necessary surveys are not available on the TRICS database.

4.3.9 It is, therefore, considered appropriate to set weekday AM/PM peak period base vehicle trip levels in accordance with the values detailed in the Comprehensive Transport Assessment. The traffic generated by the overall development which is detailed in Figure 26 in the CTA dated September 2012 has been reduced by the predicted vehicle movements associated with the residential development as shown on Figure 22 in the aforementioned document. 4.3.10 These vehicle trip levels have then been used as a baseline for a 5% target reduction over the first 5 years of the travel plan as indicated in the table below:-

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 25 January 2013 Base number of vehicle trips Proposed number of vehicle trips Difference % Difference AM 310 295 15 - 5% PM 703 668 35 - 5% Saturday 787 747 40 - 5% 4.3.11 However, it should be noted that the survey results for the commercial vehicle trip levels will be assessed on an annual basis and it does not necessarily follow that a higher level of activity would be detrimental to the operation of the highway network.

4.3.12 It is considered highly likely that the proposed commercial development, if more successful than currently envisaged, is capable of attracting more customers and at the same time not impacting upon junction capacity as a result of existing Brough residents visiting the site.

4.3.13 These residents are already predicted to be leaving Brough to travel elsewhere to access such facilities and, therefore, their movements are already on the network. 4.3.14 This scenario will be taken into account at the time of the annual surveys and will be included in the annual monitoring report to the Steering Group along with details of any perceived negative impact. The targets of the Travel Plan should however, not be exceeded, and any exceedence in targets will follow the process set out in Section 7.

4.3.15 This does not, however, mean that any less effort in the promotion and marketing of the Travel Plan and its measures and initiatives will be made. The developers acknowledge their obligations on this matter.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 26 January 2013 5 Travel Plan Coordinator 5.1 Not less than 3 months prior to the occupation of the first unit, Horncastle Group PLC or their management company will nominate/appoint a Site Wide Commercial Travel Plan Coordinator (CTPC). This person will have responsibility for the overall implementation of this Framework and will have an overarching role in guiding and co-ordinating the initiatives for each company.

5.2 The post of CTPC will be retained for a period of not less than 5 years after full occupation of the commercial development. The duties of the CTPC will begin upon appointment and they will be responsible for the implementation and performance of the Travel Plan Framework.

5.3 As part of the Travel Plan process a Site Wide Steering Group will be formed to coordinate and assist in the implementation of travel plan initiatives throughout the development site. The Steering Group will be made up of Travel Plan Coordinators from each of the Commercial and Residential developments, ERYC and the HA. Meetings will take place annually following the implementation of the travel surveys whereby the results can be discussed. The purpose of the ‘Steering Group’ will be:- • To initiate and implement site wide Travel Plan measures which will be of benefit to all employees and residents of the respective development sites.

• Have responsibility for reviewing progress of the Travel Plan and targets and to develop strategies of benefit for the development site.

• Assess the measures incorporated in the Travel Plans so as to direct resources to the most effective to maximise the use of sustainable travel modes.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 27 January 2013 5.4 The terms of reference for the Steering Group will be agreed by the members and recorded in writing at the first meeting which will be convened following the first commercial travel and traffic surveys and should include the following matters:- • The Steering Group will review the Travel Plans, annual survey results and annual monitoring reports and will make recommendations about corrective actions that might be needed to achieve the objectives and targets included in the Travel Plans.

• Agree the format of the annual monitoring reports with the HA and ERYC which should comprise of:- current built and occupied development; current and future changes to public transport over the year; modal split (including car occupancy) for the developments; monitoring of traffic flows to the developments and other aspects to be agreed. • The annual monitoring reports and revisions to the Travel Plans will be formally reported to the Council as Planning Authority for approval. • Identify improvements in the Travel Plans that might assist in meeting the Travel Plan targets and if reasonable, recommend changes to the modal split targets informed by the outcome of the annual monitoring reports for the agreement of the Steering Group and ultimately the Council as Planning Authority.

• Advise and agree the scope of the monitoring and travel surveys to be conducted. • Review the results of the Travel Surveys and modal split. • The venue for the meetings. 5.5 It is proposed that the Chair of the Group will be ERYC as lead authority in the planning process. The Chair of the Group shall make any necessary final decisions in the event that agreement on new measures, initiatives and targets cannot be reached amongst the other members of the Group via a normal voting process. It is proposed that voting rights, will be with ERYC, HA, CTPC/ RTPC (dependent on whether the discussion is around the residential or commercial element of the development)..

In the event that a unanimous decision cannot be reached ERYC will have the deciding vote.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 28 January 2013 5.6 The CTPC will also attend the regular Community Liaison Group meetings when necessary so that travel planning issues can be discussed and information can be fed back to employers/employees. 5.7 The CTPC will also coordinate (with the RTPC) and attend other, lower level meetings with the various representatives of the occupiers of the commercial development and the RTPC as and when considered necessary. The frequency of such meetings will be decided through the Steering Group and will provide a platform for assessment of the success of the various measures and initiatives and, where necessary, to discuss additional measures that may be required if targets are being exceeded.

5.8 Where needed a Company TPC will be appointed and will be responsible for producing a bespoke Company Travel Plan which will be based on this Framework and will be submitted to the LPA for approval within 3 months of occupation. 5.9 The appointment of a Company TPC will be determined by the requirement threshold detailed in the Department for Transport ‘Guidance on Transport Assessments’. Those units which do not exceed the threshold will be expected to adhere to the targets and measures contained within this Framework and a Company TPR will be appointed by the unit to coordinate Travel Plan specific measures with the CTPC.

5.10 The following table provides details of the thresholds identified in the Department for Transport ‘Guidance on Transport Assessments’ for the requirement of a Travel Plan: Land Use Use/description of development Threshold Size (GFA) Food retail (A1) Retail sale of food goods to the public – food superstores, supermarkets, convenience food stores >800 sq. m Non-food retail (A1) Retail sale of non-food goods to the public; but includes sandwich bars – sandwiches or other cold food purchased and consumed off the premises, internet cafes.

>1,500 sq. m

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 29 January 2013 A2 Financial and professional services Financial services – banks, building societies and bureaux de change, professional services (other than health or medical services) – estate agents and employment agencies, other services – betting shops, principally where services are provided to visiting members of the public >2,500 sq.

m A3 Restaurants and cafes Restaurants and cafes – use for the sale of food for consumption on the premises, excludes internet cafes (now A1) >2,500 sq. m A4 Drinking establishments Use as a public house, wine-bar or other drinking establishment >600 sq. m A5 Hot food takeaway Use for the sale of hot food for consumption on or off the premises >500 sq. m B1 Business (a) Offices other than in use within Class A2 (financial and professional services) (b) Research and development – laboratories, studios (c) Light industry >2,500 sq. m 5.11 The appointed Company TPC / Company TPR will work together with the CTPC to ensure the success of the Travel Plan Framework and the bespoke Company Travel Plans required as per the above ground floor area thresholds.

Although the CTPC will not necessarily be based on site, the Company TPC / Company TPR will have access to the CTPC via telephone and email when required and where appropriate meetings will be organised to discuss any issues or significant alterations to the Travel Plan.

5.12 The actions and responsibilities entailed as part of the Steering Group will be in addition to the active role of CTPC. The following table provides an overview of the CTPC/Company TPC/Company TPRs role and responsibilities. Some of these will be informed by the outcome of the Steering Group meetings but should be undertaken prior to this meeting so that they can be discussed and amended as appropriate. It should be noted that some of the responsibilities of the TPC are also required as part of the Company TPC role.

Role Responsibility 1a Liaise with the Steering Group and Community Liaison Group on a regular basis.

A. Commercial Travel Plan Coordinator 2a Decide on most appropriate Travel Plan measures to meet the Travel Plan targets and discuss measures with the nominated Company TPC / TPR

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 30 January 2013 Role Responsibility following the initial Steering Group meeting. 3a Access funding for each suggested measure through liaison with the management company. 4a Obtain individual company policies on travel related matters. : 5a Liaise with the Company TPC/TPR to discuss the main targets and objectives of the Travel Plan, the proposed measures, performance, timescales of actions required and to obtain general feedback on the proposals. 6a Provide Company TPC/TPR with travel information packs containing information on walking, cycling, timetables, sustainable transport links to the site and details of the car share database (A copy of which is found in Appendix F to the rear of this Framework).

7a Provide Company TPC/Company TPR with staff travel surveys to be completed, following occupation. 8a Inform Company TPC/TPR of upcoming meetings, alterations to the Travel Plan, any amendments to implemented measures, any discussions with the Council and provide any feedback concerning the progress of the Travel Plan and the measures employed. 9a Keep in contact with Company TPC/TPR to ensure they are content in their role and provide support if required. Should changes to any of the bespoke Company Travel Plans be required, discuss with the Company TPC and members of the Steering Group prior to any changes being implemented.

10a Disseminate an annual staff travel survey following the anniversary of the initial travel survey. Arrange for annual traffic flow surveys to and from the site in conjunction with the Steering Group and review the Travel Plan. The results should be collated and provided to the LPA within 3 months of the completion of the survey.

11a Produce an annual action plan detailing measures to be undertaken for each 12 month period over the life span of the Travel Plan Framework. The measures should be designed to meet with the travel plan targets and should consider the results of the staff travel to work surveys. In the event that all targets are met no annual action plan will be required.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 31 January 2013 1b Obtain individual company policies on travel related matters and decide on the most appropriate Travel Plan measures to meet with Travel Plan targets.

(Guidance sought from CTPC). All travel related company policies should be provided to the CTPC. Provide an overview of the proposed Company measures and initiatives to the CTPC so that they can be discussed at the Steering Group meeting. 2b Disseminate travel information packs to all members of staff. 3b Disseminate staff travel surveys upon receipt from CTPC. The results will inform the Company TPC of their progress in meeting with the Travel Plan targets. 4b Produce a bespoke Company Travel Plan based on the Travel Plan framework. Seek guidance from the CTPC. Set out the proposed travel plan measures and discuss with the CTPC prior to implementation.

5b Complete an annual staff travel survey on the anniversary of the initial staff survey and update the Company Travel Plan. Provide a report to the CTPC of the latest results and of any proposed changes to the travel plan measures. Agree with the CTPC and submit to the LPA via the CTPC for approval. This should be done within 3 months following the completion of the staff travel survey. 6b Attend planned meetings with the CTPC and discuss any issues or queries. Contact the CTPC prior to any organised meetings if required. B. Company TPC 7b Produce an annual action plan detailing measures to be undertaken for each 12 month period over the life span of the Company Travel Plan.

The measures should be designed to meet with the travel plan targets and should consider the results of the staff travel to work surveys. In the event that all targets are met no annual action plan will be required.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 32 January 2013 1C Attend planned meetings with the CTPC. 2C Provide staff members with travel information packs. Ensure copies are available and placed in a communal staff area. 3C Inform staff members of Travel Plan measures and their role in achieving Travel Plan targets (this should be done on a regular basis). 4C Provide staff with any feedback received concerning amendments to the Travel Plan measures and the progress of the Travel Plan (this should be done on a regular basis).

5C Provide staff with a travel to work survey and ensure they are completed.

The completed survey information should be provided to the CTPC within 1 month of the completion of the survey. 6C Any measures that require specific promotion with the business e.g. bus passes should be implemented by the Company TPR. 7C Liaise with the CTPC to provide feedback on progress and any issues that may occur. The CTPC will provide support where required and should be the first point of contact. C. Company TPR 8C Ensure the annual surveys are disseminated to staff and completed within the allotted time scale specified by the CTPC.

Table 5.9: Main responsibilities of CTPC and Company TPC / Company TPR 5.13 A budget of £2,000 per annum will be provided by the developer for the first five years of the travel plan for all necessary measures, after which the Travel Plan and the associated budget will be reviewed / renewed. The budget will be allocated by the CTPC on an annual basis reflecting the occupancy of the development to pursue the measures set out in the Travel Plan. All monitoring costs will be in addition to this budget.

5.14 As the current application has only been submitted in Outline format it is proposed that a detailed breakdown of costs associated with the implementation and promotion of the proposed Travel Plan measures will be provided as part of any future Detailed/Reserved Matters application.

If necessary the annual budget will be reviewed.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 33 January 2013 5.15 Staff Travel Surveys shall be undertaken within 3 months of the occupation of the first unit with other units being included in the following annual survey. The results shall be collated by the CTPC and provided to the Council within 1 month following the completion of the survey. 5.16 The Staff Travel Surveys shall be conducted generally in accordance with the sample questionnaire and End User Checklist contained at Appendix E to this Framework Travel Plan.

5.17 Both the CTPC and Company TPCs, where appropriate, shall consider the results of the surveys and within 3 months of the initial survey, update the respective Travel Plans and provide revised copies to the Council following agreement from the Steering Group.

All measures and targets contained within the Company Travel Plans will be taken from the Travel Plan Framework. 5.18 Upon initial occupation each unit will be made aware of the Travel Plan Framework and the specific roles each Unit will play in attaining the goals and targets set out within the Framework.

5.19 Both the Travel Plan Framework and bespoke Company Travel Plans shall contain specific measures designed to meet the needs of staff and thus attempt to reduce the numbers of car-borne trips to and from the development. 5.20 The CTPC will obtain and assess the relevant company policies and consider the implications when finalising the proposed Travel Plan measures. Practices within an organisation can significantly influence the means by which staff will travel to and from work. Examples of these policies are flexible working arrangements, shift patterns and the availability of “work’s transport”.

5.21 Discussions with the Company TPCs/TPRs will be undertaken at an early stage to mitigate against any barriers to implementation of measures. Where possible measures will be adapted to suit the end users. Details of discussions, proposed measures and necessary alterations will be supplied to the Council following consultation with the Steering Group.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 34 January 2013 5.22 In accordance with item 6a of Table 5.9, it is particularly important that staff are made aware of the facilities that are available in terms of the site’s infrastructure as this may again positively influence modal choice. Regular review of travel opportunities are therefore necessary and this will be achieved by consultation between the CTPC, Steering Group and the Council. 5.23 As noted, the Travel Plan shall be monitored and reviewed on an annual basis after its initial implementation.

Each annual review shall include a resurvey of staff travel patterns and traffic flows and the CTPC will liaise with each Company TPC/TPR to ensure any additional information is included within both the individual Company Travel Plans and the Travel Plan Framework. A written analysis will be agreed by the Steering Group prior to being issued to the Council. All Information will be passed to the Council within 3 months of the completion of the annual travel/traffic surveys as shown on the table overleaf. Monitoring and surveys will continue annually with formal reporting to the Council continuing until 5 years after initial implementation.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 35 January 2013 WHEN Month Week WHAT 1 1 Issue travel survey questionnaires to all employees. 2 Undertake ATC and enumerator surveys. 3 ATC and enumerator surveys returned. 4 Analyse ATC and enumerator survey results. 2 5 Employee travel survey forms being returned – commence analysis. 6 Employee travel survey forms being returned – commence analysis. 7 Complete analysis of employee surveys and commence preparation of draft Annual Monitoring Report and Action Plan and summary document. 8 Finalise draft Annual Monitoring Report and Action Plan and summary document.

3 9 Issue draft Annual Monitoring Report, Action Plan and summary document to Steering Group members for consideration in advance of meeting. 10 Liaison with Steering Group Members. 11 Steering Group Meeting. 12 Review draft Annual Monitoring Report, Action Plan and summary report following Steering Group meeting and amend accordingly. 4 13 Reissue amended draft Annual Monitoring Report, Action Plan and summary report for approval. 14 Prepare final Annual Monitoring Report, Action Plan and summary report. 15 Prepare final Annual Monitoring Report, Action Plan and summary report. 16 Issue agreed Annual Monitoring Report and Action Plan to all parties including a summary document to unit occupiers.

Table 5.21 – Annual Monitoring Timetable 5.24 As part of the annual review the CTPC will also produce an annual action plan detailing measures to be undertaken for the following 12 month period over the life span of the Travel Plan Framework. The measures should be designed to meet with the travel plan targets and should consider the results of the staff travel to work surveys. In the event that all targets are met no annual action plan will be required. A copy of the revised annual action plan is contained within Appendix D to the rear of this Framework.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 36 January 2013 5.25 If, however, previously agreed targets are not met the CTPC, following liaison with the Company TPC’s and TPR’s, will put forward to the Steering Group a new set of measures for the coming year which will be designed to bring the level of single person car journeys back on track.

5.26 The table below details the typical timescales and process of the annual monitoring procedure.

WHAT WHY WHEN Undertake Annual Travel Survey To obtain data on the levels of journeys being made on the modal split Baseline Month Liaise with Company TPC’s and TPR’s To compare the results of the annual travel survey against the TP targets and the discuss measures and initiatives for the coming year. Month 1 Liaise with Residential TPC To compare the achievements of each element of the development against agreed targets and to discuss new complementary measures if necessary. Month 1 Prepare and issue Annual Monitoring Report to Steering Group.

To formalise the results of the survey and to advise of agreed measures for the coming year.

Month 2 Meet with Steering Group To discuss with all Members the results of the surveys and to agree new measures as necessary. Month 3 Promotion of Travel Plan measures and initiatives. To keep employees informed of the aims and agreed measures of the TP and to advise of any forthcoming events. On-going Months 412 Table 5.25 – Monitoring Timetable

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 37 January 2013 6 Travel Plan Measures 6.1 To encourage employees of the development to travel to and from the site via alternative means other than the car it is particularly important that employees are made aware of the sustainable transport alternatives that are available and of aspects of the site’s infrastructure that have been designed to assist and encourage their use. This will be carried out by the provision of promotional literature such as the travel information which will be included in the Welcome Pack for all occupiers of the commercial units.

The Welcome Packs, including walking and cycling packs will be prepared by the CTPC with assistance as necessary from the Company TPCs and Company TPRs.

6.2 To promote the use of sustainable alternatives the following elements have been considered: • Walking • Cycling • Bus • Train • Motorcycles/Mopeds • Car/taxi sharing 6.3 Following the completion of the Staff Travel Survey the CTPC and Company TPCs will review the results and tailor the respective Travel Plans to be bespoken to the needs of each participating organisation. The travel plan will be dynamic in relation to the needs of the work force and as the participating occupying organisations circumstances change. All measures and initiatives will be finalised following consultation with the Steering Group.

6.4 Both the CTPC and the individual Company TPCs will utilise the initiatives contained within this section to meet with the targets stipulated in Section 4.3 of this report. As previously mentioned should the results indicate a significant improvement on the proposed targets then the CTPC / Company TPC will seek to maintain and improve upon the results and will liaise with the Steering Group/Council to discuss new potential targets.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 38 January 2013 6.5 A key aspect of delivering successful change is the provision of adequate and up-to-date information.

If private car drivers are to be encouraged to either change their mode of travel or to participate in a car sharing scheme it is obvious that they need to be aware of the availability of these alternatives and updated on any changes or improvements. 6.6 As part of the unit conveyance/lease arrangements all companies will receive travel information packs which will be disseminated to members of staff by the Company TPC/TPR via the CTPC. The travel information packs will provide information on the available bus, train, walking, cycling and car sharing facilities in the area, as well as the contact details of the CTPC/nominated Company TPC/TPR.

An example of the travel information pack can be found to the rear of this Framework under Appendix F.

6.7 Personalised travel planning sessions will be available to all employees which will take place with the Company TPC’s (where available) and Company TPR’s. The CTPC will oversee this process and provide guidance and assistance as and when required. This advice will also be available by telephone and via e-mail as the contact details of the CTPC/Company TPC/TPR will be included in the Welcome Pack information. This service will be available during the recruitment and induction process and will continue throughout the operation of the development.

6.8 At the personalised travel planning sessions the individual transport needs of the new employees will be explored and all sustainable transport choices discussed.

This approach has the benefit of not dictating particular sustainable travel modes to the employees and offers a flexible choice that can be tailored to their individual needs. 6.9 Walking 6.9.1 Planning Policy Guidance 13 Transport, identifies that walking is the most important mode of transport at the local level and offers the greatest potential to replace short car trips in journeys under 2km.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 39 January 2013 6.9.2 Walking is the most sustainable form of transport and provides one way of reducing pressure on the environment. People walking are also travelling at a pace that gives a greater engaging with their surroundings and can have positive benefits in relation to a community’s security through increased surveillance. Although car ownership continues to rise, approximately half of the population cannot drive or does not have access to a car for much of the day. 6.9.3 The IHT publication “Providing for Journeys on Foot” identifies suggested acceptable walking distances for commuting, school and sight-seeing as follows with times based on a walking speed of (1.4 m/s).

Desirable 500m 6 minutes Acceptable 1000m 12 minutes Preferred maximum 2000m 24 minutes 6.9.4 Appendix A (Figure 2) shows pedestrian isochrones at 500m, 1000m and 2000m centred on the site. 6.9.5 Within desirable walking distance of the site is:- • Bus stops on Moor Road • Parts of the proposed residential development 6.9.6 Within acceptable walking distance of the site is :- • Morrison’s Supermarket • Lloyds Pharmacy • Dry Cleaners • Opticians • Santander Bank • Travel Agents • Red Hawk PH & Restaurant • Lloyds Bank • Bookmakers • HSBC Bank • Post Office • Indian Takeaway • Estate Agents • Rhythm & Booze • Sainsbury’s Local • Bakers • Fisheries • Sandwich Shop • Chinese Takeaway • Italian Restaurant

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 40 January 2013 • Beauty Salon • Vets • Blackburn Leisure Sport & Social Club • Welton Sports Club • All of the proposed residential development • Welton Primary School 6.9.7 Within preferred maximum walking distance of the site is:- • Natwest Bank • Barclays Bank • Brough Primary School • Ferry Inn PH • Takeaway • Beauty Salon • Brough Railway Station • Fitness Centre • Half Moon PH • Florist • Newsagents • St Annes School • South Hunsley Secondary School and Sixth Form College 6.9.8 Shared cycle footways are provided along Moor Road which are street lit and tactile paving is present at all junctions and crossing points.

Moor Road can be followed north where it connects to Welton Road which is the main route to the centre. Welton Road has shared cycle footway on both sides of the carriageway which are street lit and tactile paving is present at most junctions and crossing points.

6.9.9 It is therefore considered that the site is fully accessible by pedestrians with a wide range of amenities within walking distance which would give rise to linked trips taking place thereby reducing the need to travel. Initiatives 6.9.10 The CTPC/Company TPCs/TPRs will promote the benefits of walking in relation to general health and well being and will promote walking to work for staff identified as living “close by”.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 41 January 2013 6.10 The development would facilitate the potential downgrading of the Common Lane level crossing, located to the north east of the site, to one which only serves pedestrians and cyclists if considered beneficial.

If this was taken forward a combined footway/cycle way could be introduced to facilitate permeability from the north east of the site to the wider area. 6.10.1 Ings Lane which currently runs through the centre of the site, east to west, will be retained on its current path and will continue to the serve the site as a Bridleway, thus providing a traffic free route between the commercial and residential elements of the development proposals.

6.10.2 Walking can be encouraged by good information on safe and convenient pedestrian routes. Where security may be a concern to certain staff, walking in groups or the provision of personal security attack alarms could be considered. In addition consideration would be given to setting up a walking group with “walking buddies” to reduce these concerns. 6.10.3 The Travel Plan Coordinator will advise colleagues that information regarding walking is available from various websites such as The Walking for Health website www.whi.org.uk. Information is also available from the Travelwise website on http://www.letstravelwise.org/micro_homepage36_Walking.html 6.10.4 During the winter months where daylight is significantly reduced the CTPC will promote alternatives to walking and cycling to ensure the safety of employees.

The CTPC will further promote the car sharing scheme detailed within this section.

6.10.5 It may also be possible to consider, where practicable, recruiting staff from the local area as this is likely to influence their mode of travel. This will be best achieved through the use of advertisements within local newspapers. 6.10.6 Improvements proposed to the highway network at the existing signalised junction of Welton Road, Welton Low Road and the A63 Slip Roads incorporate pedestrian and cycle facilities which will enable safe negotiation of this junction and will provide a link to the footbridge over the A63 to Welton.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 42 January 2013 6.10.7 To assist people who walk to work free umbrellas, personal attack alarms and reflective items will be provided as a “pack” to encourage walking.

6.10.8 The majority of the above initiatives are covered within the Marketing Campaign which can be found at Appendix C at the rear of this report. 6.11 Cycling 6.11.1 Like walking, cycling has an important part to play in reducing congestion, improving accessibility and reducing pollution. PPG 13 states that cycling has the potential to substitute for short car trips, particularly those less than 5km and to form part of a longer journey by public transport.

6.11.2 Cycling is a relatively accessible mode of transport and has the potential to make a significant contribution towards strategies for promoting physical activity. The bicycle is generally more affordable than the car and hence there are social equity benefits to the promotion of cycling. Cycling may also allow people without cars to reach destinations that they may otherwise be unable to reach. Therefore there are significant gains to be made in encouraging the increased use of this mode of “active transport”.

6.11.3 Destinations within a 5km radius are indicated below together with the cycle time based on a 12kph cycle speed.

These destinations demonstrate that a wide range of locations would be accessible to residents, staff and visitors of the development by cycle. A 5km cycling radius is presented at Appendix A (Figure 3) to the rear of this Framework. Origin/Destination Distance Time Brough Centre 0.9km 4½ minute Brough Railway Station 1.1km 5½ minutes Welton 1.6km 8 minutes Elloughton 2.0km 10 minutes North Ferriby 3.8km 19 minutes Ellerker 4.3km 21½ minutes Swanland 5.0km 25 minutes

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 43 January 2013 6.11.4 Cycling provision to and from the site is excellent with existing combined cycle footways within the vicinity of the site. Moor Road has shared cycle footways and can be followed north to gain access to Welton Road. Welton Road has shared cycle footway on both sides of the carriageway and can be followed west to the centre of Brough. 6.11.5 It is therefore considered that the sites location has excellent cycling accessibility and the site is readily accessible by cycle. Again, it should be noted that the proposed commercial element of this mixed use development will provide a wide range of employment, retail and leisure opportunities along with improved links to public transport for both the future residents of this development and those already residing in Brough which will serve to minimise the need for them to travel to other cities and towns to fulfil their requirements.

6.11.6 All the proposed facilities are within the 5 km acceptable cycling distance of the settlement of Brough and those immediately neighbouring e.g. Elloughton, and Welton.

Initiatives 6.11.7 As part of the development a cycle parking hub will be provided adjacent to the proposed bus interchange. This area will provide secure, sheltered parking which will help encourage multi modal travel and travel via bicycle to the commercial units. As noted, the existing level crossing to the north east will be altered to prohibit vehicle use and will encourage potential employees travelling to the site from the established residential development to the east. 6.11.8 Information for cyclists including the location of cycle shops and those that may offer discount on cycles and repairs/maintenance will be displayed within the communal staff areas of the development.

6.11.9 It will be the responsibility of the Company TPC / TPR to obtain this information from the CTPC and ensure that this information is kept up-to-date and reported in the annual review as appropriate, In addition, the benefits to health and well being from regular cycling will also be regularly promoted. Consideration would also be given to the setting up of a cycle to work scheme, which like the “walking

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 44 January 2013 buddies” encourages group participation for added confidence, practical assistance and enjoyment.

6.11.10 Cycling information and maps can be found at http://www.visithullandeastyorkshire.com/sports/cycling-downloads.aspx 6.11.11 The CTPC will also investigate a tax exempt cycle loan scheme for employees and pass all relevant information and contact numbers to the Company TPC / TPR who will actively promote the scheme within their individual unit. Information on this is contained at: • www.dft.gov.uk/pgr/sustainable/cycling/cycletoworkschemeimplementat5732 6.11.12 There are businesses that can deliver such a scheme which include: • http://www.cycle2work.info/ 6.11.13 In addition to the above, a free app can also be downloaded for use with all iPhones, iTouch and iPads and is entitled ‘The Complete National Cycle Network’.

The app provides detailed mapping and route locations and operates in conjunction with the handsets GPS locator. Staff with access to any of the aforementioned devices will be informed that this software is available for free download.

6.11.14 Improvements proposed to the highway network at the existing signalised junction of Welton Road, Welton Low Road and the A63 Slip Roads incorporate pedestrian and cycle facilities which will enable safe negotiation of this junction and will provide a link to the footbridge over the A63 to Welton. 6.11.15 To assist people who cycle to work free cycle covers and reflective items will be provided as a “pack” to encourage cycling. 6.11.16 Cycle parking for both staff and customers will be provided within the development in accordance with the current standards of ERYC to encourage staff to cycle to work and customers to visit the site via this mode of transport.

6.11.17 The majority of the above initiatives are covered within the Marketing Campaign which can be found at Appendix C at the rear of this report.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 45 January 2013 6.12 Buses 6.12.1 The closest bus stops to the site are located along Moor Road and Welton Road approximately 450m and 800m from the centre of the site. 6.12.2 A bus shelter with seating and timetable information is provided along Welton Road with a pole stop and timetable information on the opposite side of the carriageway. A Pole with timetable information is provided at the stop on Moor Road. From this stop only service 158 is available. A public transport location plan can be found at Appendix A (Figure 4) to the rear of this Framework.

6.12.3 A summary of the existing available services from these stops is set out as follows:- Summary of services along Welton Road Frequency Route Number Overall Route Daytime Frequency (Mon - Sat) Evening Frequency (Mon – Sat) Sunday Frequency 143 Melton – Beverly runs Mon, Wed & Sat 1 service at 09:01 3 services at 12:57, 13:11 & 17:57 No service 144 Elloughton/Brough to Willerby Shopping Park – Castle Hill Hospital – Cottingham - Beverley 1 service at 09:30 Tu/Th/Fr No Service No Service 153 Gilberdyke – Hull 1 service at 07:41 1 service at 18:03 No service 155 Howden - Hull 60 mins 120 mins 120 mins 156 Goole - North Ferriby 2 services at 07:30 & 14:15 2 services at 21:45 & 21:56 No service 158 Brough Town Service 40 mins No service No service X4 Brough - South Cave - York 4 services in each direction No Service No Service X55/X56 /X57 Hull – Brough - Gilberdyke 60 mins No service X57 4 services in each direction.

X62 Leeds - Hull 60 mins No service 4 services at 10:58, 13:50, 15:58 & 18:50 Table 6.10.3: Summary of Local Bus Services

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 46 January 2013 6.12.4 Available services connect to main transport hubs such as Leeds and Castleford. 6.12.5 Typical bus journey times from the site are as follows:- Hull Centre Travel time to / from site = 22 minutes via service X62 25 minutes via service 143 52 minutes via service 155 Goole Centre Travel time to / from site = 77 minutes. Services available: 155 Initiatives 6.12.6 As part of the development, a bus interchange will be provided to the north west of the site. The bus interchange will be complemented by a secure, covered cycle parking facility which will encourage multi modal travel.

6.12.7 Furthermore it is also proposed to provide new bus stops along the proposed link road that runs from the Myrtle Way roundabout to Skillings Lane/Saltgrounds Road. The bus stops will provide shelters, timetables, raised kerbs and where possible lay-bys. Discussions with local service providers are underway and it is anticipated that some of the existing local services will be diverted to serve the new development. The Travel Plan Coordinator will relay all information concerning the availability of services along the proposed link road. 6.12.8 Information about all available forms of public passenger transport including routes and destinations, service frequencies and locations of nearest stops shall be prominently displayed in communal staff areas.

It will be the responsibility of the Company TPC / TPR to obtain this information from the CTPC and ensure that this information is kept up-to-date and reported in the annual review as appropriate.

6.12.9 A comprehensive journey planner is available from Travel Line which offers travel information for both local and national travel. The website can be found at the following address: http://www.yorkshiretravel.net/welcome.do

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 47 January 2013 6.12.10 If the service is freely available, staff will have access to the internet to check bus timetables and live departure and arrival times. 6.13 Trains 6.13.1 The closest train station to the development site is Brough railway Station located approximately 1.1km south west of the site.

A public transport location plan can be found at Appendix A (Figure 4) to the rear of this Framework. 6.13.2 This station is under the management of First Transpennine Express and provides services to Hull, York, Doncaster, Bridlington, Manchester Piccadilly, Sheffield, Huddersfield, Beverley and other local areas. 6.13.3 Brough Railway Station is a part time staffed station that provides the following facilities:- sheltered seating, ticket office, vending machine, waiting rooms, taxi rank, a 172 space car park, sheltered cycle storage (30 stands). 6.13.4 As this station is located 1.1km from the site it is within the maximum walking distance suggested within the IHT publication “Providing for Journeys on Foot”.

Street lit footways are provided from the site to the station giving the opportunity to travel to the station on foot.

6.13.5 The station is also well within cycling distance from the site and cycle parking is provided at the station as well as within the site. This makes it possible for staff and customers alike to access the station by bicycle. Initiatives 6.13.6 Information will be provided to advise staff of the savings that may be available by the purchase of season or monthly travel tickets. Further information of which can be found at • http://www.railcard.co.uk/ 6.13.7 A comprehensive journey planner is available from Travel Line which offers travel information for both local and national rail travel.

The website can be found at the following address: • http://www.yorkshiretravel.net/journeyplanner

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 48 January 2013 6.13.8 If the service is freely available, staff will have access to the internet to check rail timetables and live departure and arrival times. 6.14 Motor Cycling and Mopeds 6.15 There are several benefits that may be derived from the use of this form of travel. Motor cycles by their very size create less congestion and are more likely to have less environmental impact than a single occupancy vehicle. 6.16 In addition, the physical size of on site parking requirements for motor cycle and mopeds are less, so releasing more space for operational use.

6.17 Appropriate levels of parking for motor cycles and mopeds will be provided within the development in accordance with the current standards of ERYC. 6.18 Concern is often raised over the safety of these vehicles and it is therefore important that any promotion of this form of travel includes the need to inform prospective riders of their obligations to proper training by a recognised training organisation or trainer before use of the vehicle.

6.19 Car Sharing/ Pool Cars 6.19.1 The site is highly accessible to the local and wider highway network and the initial Staff Travel Survey will identify the numbers of staff travelling to work in a car driven by another employee. It may be that subject to survey and analysis this figure can be increased with consequent benefits for the environment. 6.19.2 The CTPC / Company TPC will provide incentives for car sharing by employees with the intention of achieving annual increases in this activity. Carshare.com provide a dedicated car share data base service and all units will be encouraged to sign up.

• https://carshare.liftshare.com/default.asp 6.19.3 The CTPC / Company TPC will also promote the East Yorkshire Carshare scheme and occupiers of all units will be encouraged to sign up. • http://www.eastridingcarshare.com

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 49 January 2013 6.19.4 Each Company TPC/TPR shall keep a list of possible destinations for shared trips for their colleagues and this shall be kept regularly updated. Preferential car parking spaces will be provided prior to the first occupation of the commercial development for use by staff that are regular car sharers.

In the case of the nominated driver becoming unavailable for any reason an agreed procedure for an individual to get home will be put in place. This provision will be covered within a Car Parking Management Plan which will be prepared for approval by the Council and HA prior to the occupation of any of the commercial units. 6.19.5 The use of these spaces will be enforced through a permit system and those intending to share will be issued with a permit detailing the employee’s name and car registration. This system will be managed by the Company TPCs / TPRs but monitored by the CTPC. Should the scheme require additional reserved parking spaces for car sharers then further provision will be considered and provided dependent on demand.

6.19.6 The CTPC will enter into negotiations with local taxi firms which may provide reduced rates and fares for guaranteed business. If this is linked to a list of potential “taxi sharers” this again will maximise the occupancy of the taxi whilst minimising the cost to each individual. This information will be passed on to the Company TPCs / TPRs.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 50 January 2013 7 Enforcement & Monitoring 7.1 In relation to the implementation of the Travel Plan process; one of the terms of the lease or conveyance of each unit is that the organisation is obliged to comply with all planning legislation in their use of the premises.

To ensure the travel plan can be implemented successfully a Company TPC will be required for occupied units which exceed the requirement thresholds identified in Section 5 of this Framework. Units below the threshold will be required to nominate a Company TPR.

7.2 With respect to timescale, the targets contained within this Travel Plan have been set for a 5 year period. The targets specified within this Framework will be actively encouraged from the outset of the development which will include promotion of the Travel Plan during the marketing stage and will continue during the occupation phases and five years beyond. 7.3 The formal monitoring period with reporting to the Steering Group will commence 3 months after the occupation of the first unit. The Framework Travel Plan will then be monitored and reviewed on an annual basis after its initial implementation with adjustments to the timings to allow both the residential and commercial elements to be monitored at the same time.

Such adjustments shall be agreed by the Steering Group.

7.4 After the first 5 year period of formal monitoring the Framework Travel Plan and bespoke company Travel Plans will be revised to incorporate the latest site conditions and establish new targets in consultation with the Steering Group/LPA notwithstanding it being reviewed and updated annually. 7.5 As previously stated the Framework Travel Plan and bespoke company Travel Plans shall be monitored and reviewed on an annual basis after its initial implementation. Each initial and subsequent monitoring exercises shall include a resurvey of staff travel patterns. The data obtained will be analysed by the CTPC and passed to the Steering Group within 3 month following the completion of the annual review.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 51 January 2013 7.6 The annual survey of staff travel shall include details of the monitoring process undertaken and an indication of any aspects of the Company’s operation that have had an influence, either positive or negative, on the travel patterns of its staff. This report should also contain reference to any outside influence, such as changes in where employees reside or changes to bus services. Both of these are matters outside of the Company’s control but have a significant impact on the success of meeting travel plan targets.

In this regard the annual monitoring of the plan will assist in determining reasonable and appropriate targets for modal change in the coming year.

7.7 Both a Framework report and bespoke Company Travel Plan reports will be submitted. The Framework report will consider all Units that do not require a bespoke Company Travel Plan as defined in Section 5 of this report. 7.8 Following the appointment/nomination of the Company TPC’s and TPR’s regular liaison will take place between these and the CTPC. This will enable further questionnaires and newsletters etc. to be issued either by post or electronically. An e-mail address for the CTPC will be provided to enable an efficient response to be made.

7.9 To supplement the information obtained via the completion of the employee survey questionnaires the CTPC will also obtain appropriate traffic survey data which will be collected as part of the annual monitoring process and will commence as part of the initial monitoring.

The collection of this data will enable the level of car journeys taking place to be identified. 7.10 The latest Masterplan is the only appropriate base at this time and the plan attached at Appendix A (Figure 5) details the location of potential cordon points. However, it should be noted that these may be subject to change as the development progresses. Such changes will be discussed within the Annual Monitoring process and at the Steering Group meetings. 7.11 The scope and methodology of this data collection along with the survey locations will be agreed in writing with ERYC and HA prior to first occupation of the commercial development.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 52 January 2013 7.12 A summary of the results obtained and the subsequent analysis will be discussed at the Steering Group meeting and included in the annual monitoring report. 7.13 Should the annual monitoring exercise show that the target vehicle trip rates are being exceeded the CTPC will refer the issue to the Steering Group where members will discuss the qualitative impact of the findings and consider additional measures to seek to encourage the reduction in recorded/observed trip levels will be considered.

A timeframe for implementation and future monitoring will also be agreed.

7.14 However, if these additional measures do not appear to have brought trip rates back within the target parameters within the agreed timeframe then the Steering Group will give further consideration to the implementation of more direct measures which may include physical works. In this respect the developers have agreed to provide a contingency fund, which will not exceed a maximum of £50,000.00, in relation to both the residential and commercial elements of the development which will be available for all such measures.

7.15 This contingency fund will be included in the S106 Agreement covering the development.

The Steering Group will consider and agree how these funds should be spent in order to potentially mitigate against the impact of the vehicle trips being generated over and above those targeted. Target Enforcement Measures 7.16 As previously specified the Framework targets will be monitored on an annual basis from 3 months after the occupation of the first unit for an initial 5 year period, the targets detailed in Table 4.3.2 will be used to assess the success of the implemented measures. The results of each annual survey will be discussed with Company TPCs/TPRs and where targets have been missed a feedback process will be devised to assess how successful the initiatives have been for each individual company and whether any amendments can be made.

Additionally if targets are not being met then appropriate mitigation will be discussed and agreed with occupiers, the Steering Group and the LPA. This will be included in an Action Plan and progress will be monitored and reviewed in the annual surveys and traffic flow surveys in the following years.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 53 January 2013 7.17 Any new measures implemented following targets not being met will be monitored by a six month review following their implementation. The results of this additional monitoring will be discussed at the next available steering group meeting. If this monitoring shows that targets are being met then the Travel Plan will progress as normal, however, should this monitoring show that targets are still not being met then further consideration will be given to the measures required, by the Steering Group.

As part of the additional monitoring employees will be asked to complete a specific questionnaire which refers to the aims of the new measures in question to gauge their appreciation of why the measures have been introduced and any resultant change in their travel habits. If appropriate a single day enumerator observation will be organised.

Action Plan 7.18 A revised Action Plan has been prepared which is contained at Appendix D. The purpose of the Action Plan is to set out a list of the primary measures which should be completed by the CTPC / Company TPC. The Action Plan will contain an annual program of measures designed to help achieve the Travel Plan targets on travel mode share. It will clearly set out the tasks involved, the person(s) responsible, and dates by which the measures will be achieved over the next 12 months. The Travel Plan Framework and Company Travel Plans will be reviewed annually and should targets not be achieved then an Action Plan will be submitted to the Council within 3 months of the completion of the travel and traffic surveys.

The action plan will be discussed by and agreed with the Steering Group.

7.19 The Action Plan referred to above will include measures such as the following:- • additional marketing to employees reminding them of the Travel Plan Initiatives and Objectives. • issuing the latest bus and train timetables to all occupied properties if this is the element of the TP which is not performing as envisaged. • arranging a special Steering Group meeting to discuss issues and to establish more effective measures. • arranging seminars and presentations from groups specialising in car share databases and other forms of sustainable transport.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 54 January 2013 Marketing and Communication Strategy 7.20 All staff will be made aware of both the opportunities that will be available for alternative sustainable travel and of the likely measures to be included within this Travel Plan Framework / bespoke Company Travel Plan.

7.21 A “mail shot” will be produced by the CTPC / Company TPCs at the time of each review which will include the latest information on bus, rail, walking, cycling, car sharing arrangements.

7.22 The CTPC/Company TPCs contact information including a telephone number and email address will be displayed within the necessary communal staff areas. 7.23 If possible, travel plan information will be included within the company literature and website.

Brough South, Brough, East Yorkshire Commercial Travel Plan Framework Report Ref: 6211/KS/002/09 55 January 2013 8 Summary & Conclusions 8.1 This Travel Plan Framework sets out a series of measures which it is believed will encourage changes in the travel patterns of future employees of the Commercial Development from use of the single occupancy private vehicle to more sustainable forms of transport.

8.2 The Framework includes reference to compliance and enforcement of a Travel Plan Framework and to the required annual monitoring, formation of a Steering Group and review and reporting over the life of the plan. The CTPC will assist all eligible occupying units (as defined in Section 5 of this report) to produce their own bespoke Travel Plan which will be submitted to the LPA. Those units which do not exceed the thresholds for Travel Plan requirement will adhere to general principles contained within this Framework and will undertake the tasks identified in Section 5 of this Framework.

8.3 It is considered that these measures will help to reduce the reliance on the private car particularly single-person trips in the peak hours. In turn the numbers of trips by other modes of transport should increase thereby contributing to an improvement of the environment. 8.4 Redrow Homes Limited - Yorkshire Division and Horncastle Group PLC are committed to encouraging positive changes to the modes of transport used in connection with Site Wide Development and believe that these measures will help the viability and attractiveness of the overall development to the benefit of all occupiers

APPENDICES APPENDIX A Figure 1 - Site Location Plan Figure 2 - 2km Walking Radius Figure 3 - 5km Cycling Radius Figure 4 - Local Public Transport Links Figure 5 – Indicative Traffic Survey Cordon Points

APPENDICES APPENDIX B Masterplan – Prepared by J R Paley Associates

APPENDICES APPENDIX C Travel Plan Marketing Campaign

COMMERCIAL TRAVEL PLAN MARKETING CAMPAIGN V2 1 This document sets out the Travel Plan marketing campaign which will be used to promote each measure within the Commercial Travel Plan. The following table sets out the measure, the person/s responsible, the funding body and the review period. All measures within the Commercial Travel Plan will be implemented in full following the appointment of the relevant Company Travel Plan Coordinators / Company Travel Plan Representatives.

The Commercial Travel Plan Coordinator will work in conjunction with the appointed Company Travel Plan Coordinators and Company Travel Plan Representatives to implement the measures detailed below. The actions detailed are in addition to those detailed within the Action Plan which will be implemented in conjunction with the Marketing Campaign. All promotional material will be displayed on dedicated Travel Plan notice boards within each unit. Where possible ‘mail shots’ either in the form of an email or letter format will be issued to staff members on a regular basis to accord with the review periods detailed below.

Furthermore, individual or group meetings with staff members will also be promoted to pass urgent information on or to discuss potential Travel Plan measures / promotions. Individual / group feedback will be important in implementing measures successfully and will be a key tool in delivering a workable / successful Travel Plan.

Travel Plan Measures Key Modal Measures Aim Marketing Tool Responsibility / Funding Time to Complete Review & Update Walking Promote walking to employees living within 2km of the site To encourage employees classed as living ‘close by’ to walk to the site in order to reduce vehicle use. Display maps indicating a 0.5km, 1km and 2km radius from the site in communal staff areas along with typically walking times as per Appendix A (Figure 3). Display maps showing any traffic free routes i.e. public foot paths, bridal ways, obtain from the Local Authority. Promote all web links provided within the Travel plan and also include example print outs of the information available.

Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC Within 1 month 1 month prior to the annual review Promote employee walking group scheme To encourage staff to travel to work together in groups. This will enhance personal safety and may encourage more staff to travel in this way. Display walking group sign up sheets in communal staff areas; send a ‘mail shot’ to all employees informing them of the scheme. Review the number of participants, shift patterns and organise a participant meeting to discuss and organise the schemes operation. Also discuss with participants ways in which other employees could be encouraged to join the group.

Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC Within 1 month Every 3 months Promote the health benefits of walking to all employees To encourage staff to travel to work by foot. Obtain information from the policy documents detailed within the Travel Plan and seek out additional local information promoted by the Local Authority and other bodies such as Natural England (http://www.wfh.naturalengland.org.uk/). Display on employee notice boards and include in mail shots. Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC Within 1 month Every 6 months Promote relevant employment opportunities to local people To provide local opportunities to local people who live within a sustainable travel distance of the site.

Discuss any relevant employment positions with management to establish which can be promoted to local people through local news papers and local advertisements. Company Travel Plan (Coordinator / Representative) / Occupying Company - As Required

COMMERCIAL TRAVEL PLAN MARKETING CAMPAIGN V2 2 Provide employees with personal attack alarms To assist employees who will not walk for personal safety reasons. Advertise the provision of a personal security alarm for all staff who request one. Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC (50%) Occupying Company (50%) Within 1 month Every 6 months Promote local services and facilities situated within the area; including shops, services, food outlets To encourage staff not to travel away from the site via car during lunch and break periods.

Display information in communal staff areas and include within mail shots. Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC Within 1 month Every 6 months Cycling Display 5km cycling radius from the site and promote to all employees To inform all employees living within 5 km of the site that they could travel to the site by bicycle. Provide a map in communal employee areas. Provide details of typical cycle times from local areas as detailed within the Travel Plan. Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC Within 1 month 1 month prior to the annual review Promote the health benefits of cycling to all employees To encourage staff to travel to work by bicycle.

Obtain information from the policy documents detailed within the Travel Plan and seek out additional local information promoted by the Local Authority and other bodies such as Sustrans. Display on employee notice boards and include in mail shots. Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC Within 1 month Every 6 months Promote cycle route maps produced by ‘Visit East Yorkshire’ to all employees To illustrate the available routes that could be utilised by employees. Obtain ‘Visit East Yorkshire’ route maps from the web link provided within the Travel Plan and display in communal employee areas.

Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC Within 1 month Every 6 months Promote the ‘Cycle Network’ app for iPhone, iPad and iTouch To inform employees with the aforementioned devices that this information is available. Promote the web link and example print outs of the app, provide guidance on its use and display all information on the communal notice board and include in mail shots. Company Travel Plan (Coordinator / Representative) / Occupying Company Within 1 month Every 6 months Investigate a tax exempt interest free cycle loan scheme for employees To assist staff in purchasing a bicycle to help them travel to work sustainably.

Promote the scheme in the communal staff areas and through a ‘mail shot’. (See Travel Plan for further details) Company Travel Plan (Coordinator / Representative) / Occupying Company Within 1 month 1 month prior to the annual review Promote employee cycling group scheme To encourage staff to travel to work together in groups. This will enhance personal safety and may encourage more staff to travel in this way. Display cycling group sign up sheets in communal staff areas; send a ‘mail shot’ to all employees informing them of the scheme. Review the number of participants, shift patterns and organise a participant meeting to discuss and organise the schemes operation.

Also discuss with participants ways in which other employees could be encouraged to join the group.

Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC Within 1 month Every 3 months

COMMERCIAL TRAVEL PLAN MARKETING CAMPAIGN V2 3 Introduce a ‘Cycle to Work’ initiative for employees To encourage and introduce employees to cycling as part of a national event. The promotion of such events is important in encouraging cyclists of all levels to participate. Check web link within the Travel Plan to obtain ideas and dates for various national events. Organise events during the spring / summer period. Organise in liaison with the Commercial Travel Plan Coordinator.

Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC Within 1 month 1 month prior to the annual review Car Sharing Employee car sharing list/database produced To encourage car sharing amongst employees and reduce single occupancy car journeys.

Display car share sign up sheets in communal staff areas; send a ‘mail shot’ to all employees informing them of the scheme. Review the number of participants, shift patterns and organise a participant meeting to discuss and organise the schemes operation. Also discuss with participants ways in which other employees could be encouraged to join the group. Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC Within 1 month - Every 3 months Organise dedicated car share parking spaces. To incentivise employees to car share Dedicate at least 1 bay for car share use. Actively ensure car share bays are used by car share holders only, through the use of number plate monitoring and inform employees who violate this rule that they will not be allowed to park on site following a clear warning system i.e.

2 warnings then a ban. Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC - Every month Taxi Liaise with local taxi firms to negotiate staff discount Encourage employees to use taxis if required as oppose to using their own vehicle. Display taxi firm contact details on employee notice boards and provide information on taxi sharing. Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC 1 month prior to the annual review Annually Public Transport Facilities Obtain discount and ticketing details from local public transport operators To encourage employees to travel via public transport.

Provide details of any discounts and display on the employee notice boards and within mail shots. Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC Within 1 month - Every 3 months Promote journey planner To assist employees when planning their journey to / from work.

Promote the web link detailed within the Travel Plan and provide example print outs of the types of information available. Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC Within 1 month - Every 3 months

COMMERCIAL TRAVEL PLAN MARKETING CAMPAIGN V2 4 Obtain the latest bus timetables To encourage employees to travel via public transport. Bus timetables to be displayed on employee notice boards and within mail shots. Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC Within 1 month - Every 3 months Promotion of local train services timetable and routes to employees and how to access the station from the site i.e.

connecting buses, taxis. To encourage employees to travel via public transport. Train timetables to be displayed on employee notice boards and within mail shots.

Company Travel Plan (Coordinator / Representative) / Horncastle Group PLC Within 1 month - Every 3 months NB. For further information on any of the above or for further initiatives please contact the Commercial Travel Plan Coordinator _ on _ or XXXXXXX@XXXXXXXX.co.uk/com

APPENDICES APPENDIX D Revised Annual Action Plan

COMMERCIAL ACTION PLAN AND CHECKLIST V3 1 This document sets out the roles and responsibilities of the Site Wide Commercial Travel Plan Coordinator, the Company Travel Plan Coordinators and the Company Travel Plan Representatives for the Commercial Development at Brough.

Each of the Coordinators / Representatives should refer to this document for guidance on their responsibilities and the timescale for implementing Travel Plan measures. The section marked funding sets out who will be responsible for funding the measure. The completion times during the post occupation period has been split between ‘Occupation of Unit’ and ‘First Occupation’, it should be noted that ‘First Occupation’ marks the end of the initial first 3 months following completion of the construction period and ‘Occupation of Unit’ refers to the initial occupation of the unit. With reference to the Commercial Travel Plan, the Commercial Travel Plan Coordinator should be appointed at least 3 months prior to initial occupation of the site.

The following sets out details of the measures to be dealt with during the pre-occupation date and upon initial occupation. The role of the Company Travel Plan Coordinator / Representative should be appointed within 1 month of occupation.

Commercial Travel Plan Coordinator Pre Occupation Measures Aim Action Funding Time to Complete / Numbered Month Before Occupation 1 month to complete commence 3 months prior.  -3 months -2 months -1 month Agree Staff Travel Survey with the Council and the Highways Agency. To ensure the survey is compliant. Submit the example Staff Travel Questionnaire; amend as necessary to suit the characteristics of the development. Horncastle Group PLC First Occupation 1 month to complete, commence 3 months prior  -3 months -2 months -1 month Create a Travel Information Pack for distribution based on the example provided to the rear of the Site Wide Travel Plan document.

To inform all occupiers of the most up-to-date travel to site information. Obtain latest timetable information (bus/rail), up-date walking / cycling facilities both within the site and within the local area, update the car share scheme including the number of participants and opportunities to travel from the local area. Include all information concerning the local infrastructure improvements i.e. new bus stops, services, cycling facilities (showers, changing rooms, parking) and local walking / cycling links (Base on example contained within Appendix F of the Travel Plan) Horncastle Group PLC First Occupation 1 month to complete, commence 3 months prior & promote during the sales / marketing period  -3 months  -2 months  -1 month Liaise with the Sales & Marketing Team responsible for selling / leasing the Commercial Units To enable the aspirations of the Travel Plan to be openly discussed and promoted to potential future occupiers.

Provide Sales / Marketing Team with Travel Information Packs so that they can be distributed to potential occupiers. Create a summary document of the Travel Plan setting out the Occupiers responsibilities, the proposed targets and provide copies to the Sales / Marketing Team, for distribution. The latter should be based on this document and Sections 4, 5, 6 and 7 of the Commercial Travel Plan. Horncastle Group PLC On-going commitment

COMMERCIAL ACTION PLAN AND CHECKLIST V3 2 Ensure facilities are provided prior to initial occupation.  -3 months  -2 months  -1 month Ensure the proposed Sustainable Travel to site facilities have been provided. To ensure the initial facilities to encourage sustainable accessibility are in place prior to occupation so that occupiers are able to use the facilities from initial occupation. Ensure that all shower, changing and cycle parking facilities are available for use. Ensure proposed bus stops and facilities are available. Ensure a designated car parking bay is provided for each unit for car sharing purposes.

Ensure proposed cycle/walking facilities are complete. Ensure cycle parking hub is complete. Liaise with Developer if any of the aforementioned are missing / incomplete.

Horncastle Group PLC First Occupation Prior to occupation of the first commercial unit.  -3 months -2 months -1 month Liaise with the Council, the Highways Agency and the Residential Travel Plan Coordinator to discuss the first annual Steering Group Meeting. To establish initial contact with the Steering Group Team and to ensure each stakeholder is aware of the Steering Groups members Establish the date of the first meeting (prior to the initial staff travel and traffic surveys which are to commence upon occupation of the initial unit), organise a suitable venue, time and date. Section 5 of the Commercial Travel Plan provides details of the intended meeting content.

Horncastle Group PLC First Occupation Commercial Travel Plan Coordinator Initial Occupation Measures Aim Action Funding Time to Complete / Numbered Month after Occupation (Initial & First) To take place within the first month Occupation of Unit  +1 month +2 month Meet with the appointed Travel Plan Coordinators / Representatives To discuss the Travel Plan, their role in delivering the Travel Plan measures and the required actions to be completed during the first 12 months of the Travel Plan. Meet with each of the Company Travel Plan Coordinators / Representatives as and when appointed.

Horncastle Group PLC +3 month Within 1 week of being notified of the appointed Travel Plan Coordinator / Representative  Occupation of Unit  +1 month +2 month Disseminate the Travel Information Packs to all employees via the Travel Plan Coordinators / Representatives To ensure all employees are aware of the sustainable travel options to the site.

Ensure the Travel Information Pack is up-to-date prior to dissemination. Horncastle Group PLC +3 month

COMMERCIAL ACTION PLAN AND CHECKLIST V3 3 Distributed and results collected within the first month First Occupation  +1 month +2 month Undertake the first annual Staff Travel survey. To establish a base line on which to work from. Disseminate staff travel surveys to all employees via the appointed Travel Plan Coordinator / Representative. Surveys should be distributed and completed within 1 month of occupation. Horncastle Group PLC +3 month During the second month following occupation First Occupation +1 month  +2 month Discuss the results of the survey with the appointed Travel Plan Coordinator / Representative So that the appointed Travel Plan Coordinators / Representatives are aware of the initial base line results.

Arrange a meeting following the completion and analysis of the survey results. Inform Company Travel Plan Coordinators that the result will form the basis of their bespoke Travel Plan. Inform the Coordinators that they should prepare a bespoke Travel Plan based on the Commercial Travel Plan within 3 months following the meeting (i.e. Month 5 following occupation) Horncastle Group PLC +3 month During month 3 following first occupation First Occupation +1 month +2 month Discuss the results of the survey with the Steering Group and prepare a draft annual review for consideration by the Steering Group members.

To inform the Steering Group of the base line modal split and to discuss the proposed Travel Plan measures. Discuss the results of the initial survey and refer to Section 5 of the Commercial Travel Plan which provides details of the intended meeting content, Horncastle Group PLC  +3 month Within 1 month following the Steering Group Meeting First Occupation +1 month +2 month +3 month Undertake and submit the Annual Review. To inform the Council and other relevant stakeholders of the Commercial development’s progress towards achieving the Travel plan’s primary target. Compile survey results and provide a summary of the data, the measures to be implemented and the outcome of the Steering Group meeting.

Horncastle Group PLC  + 4 months Initial Occupation +1 month +2 month +3 month + 4 months Submit a copy of the bespoke Company Travel Plan to the Council and Highways Agency for approval To accord with the agreed process for Travel Plan delivery Proof, amend as necessary and submit a copy of the bespoke Company Travel Plan for final approval to the Local Planning Authority and the Highways Agency. Following any comments or amendments inform that the Company Travel Plan Coordinator to implement their approved Company Travel Plan.

Horncastle Group PLC  +5 months

COMMERCIAL ACTION PLAN AND CHECKLIST V3 4 To take place within the first month following 50% occupation Occupation of Unit  +1 month +2 month Organise a follow up meeting with appointed Travel Plan Coordinators / Representatives To allow the Coordinators / Representatives to exchange contact details and discuss site wide measures.

Upon 50% occupation of the Commercial development arrange a follow up meeting inviting all Company Travel Plan Coordinators / Representatives to attend. Horncastle Group PLC +3 month Company Travel Plan Coordinator Initial Occupation Measures Aim Action Funding Time to Complete / Numbered Month after Occupation (Initial & First) To take place within the first month Occupation of Unit  +1 month +2 month Meet with the Commercial Travel Plan Coordinator To discuss the Travel Plan, the role of the Company Travel Plan Coordinator, the measures to be implemented and the required actions to be completed during the first 12 months of the Travel Plan.

Meet with the Commercial Travel Plan Coordinator. The Commercial Travel Plan Coordinator will instigate the first meeting.

Horncastle Group PLC +3 month Within 1 week of being notified of the appointed Travel Plan Coordinator / Representative  Occupation of Unit  +1 month +2 month Disseminate the Travel Information Packs to all employees. To ensure all employees are aware of the sustainable travel options to the site. Collect the Travel Information Pack from the Commercial Travel Plan Coordinator and disseminate a copy of the pack to all employees. Horncastle Group PLC +3 month Surveys distributed, results collected and analysed within the first month First Occupation  +1 month +2 month Undertake the first annual Staff Travel survey.

To establish a base line in which to work from. Disseminate staff travel surveys to all employees. Surveys will be issued by the Commercial Travel Plan Coordinator and should be completed within the 2 weeks of receipt. Analyse the results and provide a summary documents along with the results to the Commercial Travel Plan Coordinator with 2 weeks following receipt of the completed staff surveys. Horncastle Group PLC +3 month

COMMERCIAL ACTION PLAN AND CHECKLIST V3 5 During the second month following occupation First Occupation +1 month  +2 month Attend a meeting with the Commercial Travel Plan Coordinator.

To discuss the results of the survey which will form the initial base line modal split in which the targets will be based. Discuss the results of the initial staff travel survey. Discuss the provision of a bespoke Company Travel Plan which should be completed within 3 months following the meeting (i.e. by 5 months following initial occupation). Horncastle Group PLC +3 month Within 1 month following the Steering Group Meeting First Occupation +1 month +2 month +3 month + 4 months Provide the Commercial Travel Plan Coordinator with a bespoke Company Travel Plan To accord with the Travel Plan process approved by the Local Planning Authority.

Provide a copy of the bespoke Company Travel Plan to the Commercial Travel Plan Coordinator. The Commercial Travel Plan Coordinator will review and amend the documents as necessary and submit a copy of the Travel to the Local Planning Authority and the Highways Agency on your behalf. The Commercial Travel Plan Coordinator will liaise with you to discuss any amendments or comments prior to the Travel Plan being implemented. Horncastle Group PLC  +5 months To take place within the first month following 50% occupation Occupation of Unit  +1 month +2 month Attend the follow up meeting with the other appointed Travel Plan Coordinators / Representatives and the Commercial Travel Plan Coordinator To allow the Coordinators / Representatives to exchange contact details and discuss site wide measures.

The meeting following 50% occupation of the site. the meeting will allow you to meet the other Coordinators / Representatives, exchange details, and undertake a structured meeting concerning the Travel Plan Measures Horncastle Group PLC +3 month

COMMERCIAL ACTION PLAN AND CHECKLIST V3 6 Company Travel Plan Representative Initial Occupation Measures Aim Action Funding Time to Complete / Numbered Month after Occupation (Initial & First) To take place within the first month Occupation of Unit  +1 month +2 month Meet with the Commercial Travel Plan Coordinator To discuss the Travel Plan, the role of the Company Travel Plan Representative, the measures to be implemented and the required actions to be completed during the first 12 months of the Travel Plan.

Meet with the Commercial Travel Plan Coordinator. The Commercial Travel Plan Coordinator will instigate the first meeting.

Horncastle Group PLC +3 month Within 1 week of being notified of the appointed Travel Plan Coordinator / Representative  Occupation of Unit  +1 month +2 month Disseminate the Travel Information Packs to all employees. To ensure all employees are aware of the sustainable travel options to the site. Collect the Travel Information Pack from the Commercial Travel Plan Coordinator and disseminate a copy of the pack to all employees. Horncastle Group PLC +3 month Surveys distributed, results collected and forwarded within the first month First Occupation  +1 month +2 month Undertake the first annual Staff Travel survey.

To establish a base line in which to work from. Disseminate staff travel surveys to all employees. Surveys will be issued by the Commercial Travel Plan Coordinator and should be completed within the 2 weeks of receipt. Pass the results to the Commercial Travel Plan Coordinator for analysis following receipt of the completed staff surveys. Horncastle Group PLC +3 month During the second month following occupation First Occupation +1 month  +2 month Attend a meeting with the Commercial Travel Plan Coordinator. To discuss the results of the survey which will form the initial base line modal split in which the targets will be based.

Discuss the results of the initial staff travel survey. The Commercial Travel Plan Coordinator will inform you of the targets to be achieved, the Travel Plan measures to be implemented and actions to be completed. Horncastle Group PLC +3 month

COMMERCIAL ACTION PLAN AND CHECKLIST V3 7 Within 1 month following the Steering Group Meeting First Occupation +1 month +2 month  +3 month Implement the measures discussed with the Commercial Travel Plan Coordinator in month 2. To work towards achieving the Travel Plan targets. Implement all Travel Plan measures and actions as agreed with the Commercial Travel Plan Coordinator.

Horncastle Group PLC + 4 months To take place within the first month following 50% occupation Occupation of Unit  +1 month +2 month Attend the follow up meeting with the other appointed Travel Plan Coordinators / Representatives and the Commercial Travel Plan Coordinator To allow the Coordinators / Representatives to exchange contact details and discuss site wide measures.

The meeting following 50% occupation of the site. the meeting will allow you to meet the other Coordinators / Representatives, exchange details, and undertake a structured meeting concerning the Travel Plan Measures Horncastle Group PLC +3 month N.B. Participation in the Steering Group meetings will be dependent on the rate of occupation which guides the undertaking of the Travel Surveys i.e. occupation of the Stage 1 for the Residential development and following the first three months of initial occupation for the Commercial development.

APPENDICES APPENDIX E Sample Questionnaire & End Users Checklist

STAFF TRAVEL SURVEY: CONFIDENTIAL 1. FULL HOME POSTCODE _ _ 2. GENDER     MALE     FEMALE 3. AGE     UNDER 25     25 – 34     35 – 44     45 – 54     55 or over 4. WHICH OF THE FOLLOWING DO YOU OWN OR HAVE DAILY ACCESS? PLEASE TICK ALL THAT APPLY.     CAR     BICYCLE     MOTORBIKE 5. HOW DO YOU MOSTLY TRAVEL TO WORK?     BUS     BICYCLE     CAR, ON YOUR OWN     CAR, WITH OTHER(S)     FOOT     MOTORBIKE     OTHER (PLEASE SPECIFY) 6. WHAT FORMS OF TRANSPORT DO YOU OCCASSIONALLY USE TO TRAVEL TO WORK? PLEASE TICK ALL THAT APPLY.

    BUS     BICYCLE     CAR, ON YOUR OWN     CAR, WITH OTHER(S)     FOOT     MOTORBIKE     OTHER (PLEASE SPECIFY) 7.

WHICH OF THE FOLLOWING CHANGES WOULD ENCOURAGE YOU TO CYCLE TO WORK? (IF YOU ALREADY CYCLE TO WORK, WHICH WOULD YOU MOST LIKE TO SEE?) PLEASE TICK NO MORE THAN 2.     SAFER, BETTER LIT WORKSITE CYCLE PATHS     IMPROVED CYCLE PATHS ON THE JOURNEY TO WORK     IMPROVED CYCLE PARKING AT WORKPLACE     WORKPLACE SHOWERS AND CHANGING FACILITIES FOR CYCLISTS     WORKPLACE LOCKERS FOR CYCLISTS     ARRANGEMENTS TO BUY A BICYCLE AT A DISCOUNT     OTHER (PLEASE SPECIFY)     NOT PREPARED TO CYCLE TO WORK

8. WHICH OF THE FOLLOWING CHANGES WOULD MOST ENCOURAGE YOU TO USE PUBLIC TRANSPORT FOR YOUR JOURNEY TO WORK? (IF YOU ALREADY TRAVEL TO WORK BY PUBLIC TRANSPORT, WHICH WOULD YOU MOST LIKE TO SEE?) PLEASE TICK NO MORE THAN 2.     MORE DIRECT BUS ROUTES     MORE FREQUENT BUS SERVICE     BETTER LIGHTING AT BUS SHELTERS AND WORKPLACE FOOTPATHS     DISCOUNT TICKETS/PASES AVAILABLE AT WORK     EXTENSIION OF SUPERTRAM LINES/NEW ROUTES     PUBLIC TRANSPORT INFORMATION (PLEASE SPECIFY)     OTHER (PLEASE SPECIFY)     NOT PREPARED TO USE PUBLIC TRANSPORT 9. WHAT ARE YOUR MAIN REASONS FOR USING A CAR TO GET TO WORK?     CAR ESSENTIAL TO PERFORM JOB     DROPPING / COLLECTING CHILDREN     GET A LIFT     HEALTH REASONS     PERSONAL SECURITY     LACK OF AN ALTERNATIVE     OTHER (PLEASE SPECIFY) 10.

IF THE USE OF A POOL CAR WERE AVAILABLE AT YOUR WORKPLACE, WOULD YOU CONSIDER ALTERING YOUR EXISTING TRAVEL PATTERN?

    YES     NO 11. IF YES, WHAT FORM OF TRAVEL?     WALKING     CYCLING     PUBLIC TRANSPORT     CAR SHARE     MOTORBIKE 12. WHICH OF THE FOLLOWING WOULD MOST ENCOURAGE YOU TO CAR SHARE? (IF YOU ALREADY CAR SHARE, WHICH WOULD YOU MOST LIKE SEE?) PLEASE TICK NO MORE THAN 2.     HELP IN FINDING CAR SHARE PARTNERS WITH SIMILAR WORK PATTERNS     RESERVED PARKING FOR CAR SHARERS     OTHER (PLEASE SPECIFY)     NOT PREPARED TO CAR SHARE 13. DO YOU HAVE ANY COMMENTS ABOUT YOUR TRAVEL TO WORK? * * * * * * * * THANK YOU FOR YOUR CO-OPERATION. PLEASE BE ASSURED THAT ALL YOUR ANSWERS REMAIN CONFIDENTIAL.

_ _ PLEASE RETURN THIS FORM TO: [TRAVEL PLAN COORDINATOR] BY Day Month Year

APPENDICES APPENDIX F Travel Information Pack

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