Project Coordinator, ELearning - Cambridge Institute for Sustainability Leadership (CISL) - Job Opportunities ...
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Project Coordinator,
ELearning
Cambridge Institute for Sustainability Leadership
(CISL)
Closing Date: 19th September 2021
Job Reference: EN27952
University of Cambridge www.cam.ac.uk
Project Coordinator
Purpose of the role with clients, external
stakeholders and
We are seeking a highly suppliers, partners,
Salary: motivated Project venue arrangements,
£23,067 - £26,715 Coordinator to join our travel, catering and the
enthusiastic and growing preparation of materials
Contract: Digital Learning Portfolio,
working with thousands of • Support during live face-
Permanent
business professionals to to-face and virtual
drive positive change and events to ensure
Location: seamless delivery,
sustainable futures for their
Cambridge including liaising with the
organisations and society.
project team, external
Department: The successful candidate stakeholders, attendees
Institute for Sustainability will work closely with Project and venue staff as
Leadership Managers and other team required.
members to provide the
Team: administrative support and • Attend online events,
Executive Education project coordination for a providing technical
portfolio of projects and support and taking
events, ensuring that all responsibility and
Working Pattern:
activities are managed to a accountability for
Full Time
consistently high standard. operational aspects
Key responsibilities • Make use of analytical
tools to manage and
Project Coordination and present data and
Delivery: statistics in their most
useful format
• Implement and maintain
• Brief and liaise with sub-
appropriate
contractors to ensure
administrative systems
that they attain the high
for assigned projects, standard that CISL
maintaining accurate requires
data/records and
ensuring all assigned • Communicate clearly
tasks are delivered with internal and
external stakeholders at
• Support the project all stages, from design
manager to ensure to deliver of projects
project milestones are
met and tasks are
delivered on time and
within budget.
• Take responsibility for
assigned project
logistics including liaison
University of Cambridge www.cam.ac.uk
Financial Management: coordinators CISLs relationship with
several key clients
• Act as key point of contact for external
suppliers, managing payment from • Where required works with the
start to end, including contracting, Marketing and Communication team to
identifying payment routes and provide relevant insights and
completing all necessary procedures. information on specific projects,
targets or markets
• Process invoices and purchase orders
and follow standard project financial • Respond to internal and external
administration, ensuring that accurate requests for information
and appropriate budget coding is • Support Programme Managers and
maintained. Directors with research for new
• Provide data to Project Managers countries or sectors, providing
relating to operational elements of analysis as required
budgets General
• Assist Project Managers with financial • May be assigned projects to
monitoring of projects, alerting independently manage as required by
accountable team members to the team.
potential and/or actual variance and
ensuring costs are within budgetary • Comply with basic administrative
limits requirements, including completing
External Relations and Client timesheets, attending team and staff
Management/Market Intelligence meetings, organising meetings, travel,
accommodation and catering,
• Maintain the CRM system so that it is
preparing agendas and other
up to date and accurate, utilising the
CRM to meet business development documents for circulation, taking
and operational requirements, minutes and following up on actions.
• Act as main point of contact for • Provide general administrative support
general project queries. as required and contribute to the
• Liaise with internal and external development of operational
individuals and organisations, procedures and processes.
including funding bodies, contributors,
• Comply with UK, University and CISL
and venues to ensure the smooth
running of the project, deal with all Health and Safety, Environmental, and
day-to-day correspondence relating to GDPR regulations, policies and
the project. This will include the procedures and ensure that
monitoring of a central team inbox. regulations and policies are followed
• May undertake research into relevant when working with external
areas such as possible clients, contractors.
strengths and weaknesses of
• Occasionally work weekends and
competitor programmes, and
evenings if required
improvement areas for the team.
• Support internal communication
systems to ensure cross team
awareness of key relationships and
University of Cambridge www.cam.ac.uk
Person Specification
Criteria Essential Desirable
Relevant experience
Previous experience in an administrative role ✓
Experience of event management/logistics ✓
Experience of managing data and supporting the financial
✓
aspects of projects and financial procedures.
Experience developing high levels of trust and credibility in
relationships with internal and external stakeholders from ✓
varying backgrounds.
Experience working with Client Relationship Management
✓
systems.
Experience in a customer service, client facing environment. ✓
Skills
Excellent written and verbal communication skills. ✓
High level of competence across key Microsoft software
packages and/or online delivery platforms (e.g. Moodle, Zoom, ✓
MS Teams)
Excellent organisational skills, with a high attention to detail. ✓
Education
Educated to at least A Level or NVQ level 3 or equivalent
✓
standard or level of relevant practical experience.
Additional requirements
✓
Willingness to occasionally work evenings and weekends to
✓
provide support at events
University of Cambridge www.cam.ac.uk
About CISL
The University of Cambridge Institute cross-cutting themes critical to the delivery
for Sustainability Leadership (CISL) is of the SDGs: sustainable finance, economic
a globally influential Institute innovation, inclusive development, natural
developing leadership and solutions capital, future cities and leadership.
for a sustainable economy. What we do
Our Rewiring the Economy framework
shows how the economy can be - Build the leadership capacity of individuals
‘rewired’, through focused to create the future we want through
collaboration between business, executive and graduate education.
government and finance institutions, - Develop the capability of organisations
to deliver positive outcomes for people and regions to lead this transition through
and the environment in pursuit of the our advisory services and customised
UN Sustainable Development Goals programmes.
(SDGs).
- Our work is underpinned by
For over three decades we have built multidisciplinary research and grounded in
individual and organisational leadership practitioner insights from exceptional people
capacity and capabilities, and created from business, policy, civil society and
industry-leading collaborations, to academia.
catalyse change and accelerate the path - Catalyse innovation and solutions through
to a sustainable economy. Our Rewiring our business and policy leaders groups,
Leadership framework sets out our model and working with individual organisations.
for the leadership needed to achieve this.
- Facilitate collaboration and dialogue
Our interdisciplinary research across conventional boundaries through our
engagement builds the evidence base for business and policy leaders groups.
practical action, through a focus on six Ut
University of Cambridge www.cam.ac.uk About CISL Who we work with Each year we work with business, government and finance leaders in over 250 organisations including consumer brands, global banks and national governments, attracting more than 1,200 delegates into our Where we work programmes. The Unilever Young We operate in countries across six global Entrepreneurs Awards, delivered by Unilever regions – UK and Europe, sub-Saharan and CISL, help young sustainability Africa, Latin America, Asia and the Middle entrepreneurs achieve scale for impact. East. We have offices in Cambridge, Brussels Our core activities are supported by our and Cape Town, with delivery partners in Strategic Partners, a small group of leading Beijing, Chile, Melbourne and the UAE. businesses who commit funds and advice to ensure our work is focused on the most material challenges and on the areas of greatest potential impact. A global network for change We have a leadership Network of over 8,000 senior leaders and practitioners from business, government and civil society who have an impact in every sector and on every continent. Our work also draws upon an expert group of Fellows and Senior Associates, comprised of business leaders, academics and other influential thinkers who have direct experience of working to address sustainability challenges. HRH The Prince of Wales is our Royal Founding Patron and has inspired and supported many of our initiatives including The Prince of Wales Global Sustainability Fellowship Programme, The Prince of Wales’s Business & Sustainability Programme, and The Prince of Wales’s Corporate Leaders Group.
University of Cambridge www.cam.ac.uk
Terms of Appointment
Tenure and probation Right to work in the UK make adjustments to enable
The appointments will be We have a legal applicants to compete to the
made on a permanent basis. responsibility to ensure that best of their ability wherever
Appointments will be subject you have the right to work in it is reasonable to do so and,
to satisfactory completion of the UK before you can start if successful, to assist them
a three month probationary working for us. If you do not during their employment.
period. have the right to work in the Information for disabled
UK already, any offer of applicants is available at
Hours of Work and employment we make to you http://
Working Pattern will be conditional upon you www.admin.cam.ac.uk/office
The hours of work for the gaining it. s/hr/staff/ disabled/
position are 36.5 hours per
week, working Monday – Health declaration Once an We encourage you to
Friday. Occasional weekends offer of employment has declare any disability that
may be required, which will been made the successful you may have, and any
be organised by prior candidate will be required to reasonable adjustments that
arrangement. complete a work health you may require, in the
declaration form. section provided for this
Pension purpose in the application
You will automatically be Qualifications form. This will enable us to
enrolled to become a The person specification for accommodate your needs
member of CPS (Contributory this position lists throughout the process as
Pension Scheme) – a defined qualifications that are required. However,
benefit and defined essential and/or desirable. applicants and employees
contribution pension scheme. Please note that if you are may declare a disability at
For further information please offered the post you will be any time.
visit: asked to provide your
www.pensions.admin.cam.ac relevant original certificates If you prefer to discuss any
.uk/. of these qualifications. special arrangements
connected with a disability,
Annual leave References - offers of please contact, the
Full time employees are appointment will be subject Department Administrator,
entitled to annual paid leave to the receipt of satisfactory who is responsible for
of 36 days inclusive of public references. recruitment to this position.
holidays. For part-time
employees, annual leave will Information if you have a
be pro-rated based on days disability
worked. The University welcomes
applications from individuals
with disabilities. We are
committed to ensuring fair
treatment throughout the
recruitment process. We will
University of Cambridge www.cam.ac.uk
The University
The University of Cambridge is one of the Our capital investment projects include the
world’s oldest and most successful West Cambridge site, the North West
universities. We are a renowned centre Cambridge development and the growth of
for research, education, and scholarship the Biomedical Campus in the south of the
that makes a significant contribution to city. The North West Cambridge
society. The University is consistently development includes the opening of a
ranked amongst the top universities in
primary school – the first in the UK to be
the world. Our affiliates have won more
managed by a University. So we are deeply
Nobel Prizes than any other University.
embedded in, and committed to serving,
Our sustained pursuit of academic our local community. These are all
excellence is built on a long history of first- conspicuous signs of a University that is not
class teaching and research within a only adapting to new needs, but also
distinctive collegiate system. For eight anticipating the future.
centuries our ideas and innovations have
shaped the world. Our principal goal is to
remain one of the world’s leading
universities in an increasingly competitive
global higher education sector. Today the
University of Cambridge is at the centre of a Our mission is to contribute to society
cluster of over 4,300 businesses employing through the pursuit of education, learning,
58,000 people. and research at the highest international
levels of excellence. Our core values are:
• freedom of thought and expression; and
• freedom from discrimination.
University of Cambridge www.cam.ac.uk
About Us
The University is one of the world's The University awards degrees and its
leading academic centres. It comprises faculties and departments provide lectures
150 faculties and departments, together and seminars for students and determine
with a central administration and other the syllabi for teaching and conducting
institutions. Our institutions, museums research.
and collections are a world-class resource
Our instinct for seeking out excellence and
for researchers, students and members of setting up enduring and mutually beneficial
the public representing one of the collaborations has led us to establish
country’s highest concentrations of strategic partnerships across the globe.
internationally important collections. Whether it is the successful Cambridge-
The University has an annual income of £2 Africa Programme involving universities in
billion. Research income, won competitively Ghana, Uganda and elsewhere on the
from the UK Research Councils, the African continent; or the close association
European Union (EU), major charities and with the government of India to pursue new
industry, exceeds £500 million per annum research in crop science; or the creation,
and continues to grow. with Germany’s Max Planck Institutes, of a
Cambridge-based centre for the study of
The Colleges and the University remain ethics, human economy and social change
committed to admitting the best students – international partnerships are now an
regardless of their background and to inextricable part of the University’s make-up.
investing considerable resources both in
widening access and financial support. The
31 Colleges are self-governing, separate
legal entities which appoint their own staff. “Cambridge graduates and researchers
Many academic staff are invited to join a have made – and continue to make – a
College as a Teaching Fellow, which colossal contribution to human knowledge
provides a further social and intellectual and the understanding of the world around
dimension. The Colleges admit students, us. Their work touches on the lives and
provide student accommodation and deliver livelihoods of everyone from patients
small group teaching. diagnosed with life-threatening diseases, to
residents of areas critically affected by
climate change, to children growing up in
conflict zones. It has a lasting impact on our
society, our economy and our culture: the
world is truly a better place thanks to their
efforts.”
Stephen Toope, Vice Chancellor 2019
University of Cambridge www.cam.ac.uk
Working at the University
Working at Cambridge you will join a
diverse, talented and innovative
community, with more than 18,000
students and over 16,000 staff from all
walks of life and corners of the world.
The University continually explores strategies
to attract and retain the best people. It is
committed to supporting its staff to achieve
their best. We are a fair, diverse and inclusive
society and we believe our staff are our
greatest asset. There is strong commitment
to developing institutional leadership and
supporting and encouraging staff
development at all levels.
We offer a variety of roles including
academic, research, professional, managerial
and support roles. We also offer extensive
benefits and excellent learning opportunities
within a stimulating working environment.
Equality & diversity
The University’s estate is undergoing the The University has built its excellence on the
most significant transformation in its history. diversity of its staff and student community.
Cambridge has been able to create a new We aim to be a leader in fostering equality
science and technology campus to the west and inclusion, and in promoting respect and
of the city centre, and is now expanding a sense of belonging for all. We encourage
further to the north west of Cambridge applications from all sections of society. All
including investing in affordable homes for appointments are made on the basis of
University key workers and community merit. We have an Equal Opportunities
facilities. Even with our continued Policy, along with a range of diversity
development, the University remains within networks for women, black and minority
walking or cycling distance across the ethnic and lesbian, gay, bisexual and
campus. The University is a major partner on transgender staff. More details are available
the Cambridge Biomedical Campus and we here: http://www.equality.admin.cam.ac.uk/
continue to redevelop our historic city centre
sites demonstrating our determination to The University has a bronze Race Equality
ensure that we can offer the best facilities Charter aware, with framework for improving
and opportunities for our staff and students. the representation, progression and success
of minority ethnic staff and students within
higher education. Furthermore, the
University’s Athena SWAN award
recognises and celebrates good practice in
recruiting, retaining and promoting women.University of Cambridge www.cam.ac.uk
Living in Cambridge
Cambridge is rich in cultural diversity. Relocation Support
From beautiful University and College The University recognises the importance of
buildings, museums and art galleries, helping individuals to move and settle into a
quaint gardens and punts on the River new area. We provide support and guidance
Cam, to a vibrant restaurant and café to those relocating internationally or
scene, our employees are surrounded by domestically to take up a post at the
the wonderful features of this unique city. University of Cambridge, liaising with other
You can find a wide-range of high street University offices and selected
shops and 3 shopping centres, with partners to ensure comprehensive relocation
independent alternatives at the historic support is available. This includes:
market and nestled within the passageways accommodation, childcare, schools, banking,
in the city centre. You will find a cinema, immigration and transport. If you would like
bowling alley, a nightclub and various live further information, please visit
performances At the Cambridge Leisure https://www.accommodation.cam.ac.uk/reloc
Park, with further entertainment options at the ation. The Shared Equity Scheme and the
Corn Exchange, Arts Theatre and the ADC Reimbursement of Relocation Expenses
Theatre. Further information can be found on Scheme provide financial assistance to
the Visit Cambridge website. qualifying new members of staff with the
costs of relocating to Cambridge.
If you prefer the faster pace of life, London is
a 45 minute train journey away. For those
travelling from overseas, Stansted Airport is
just 45 minutes away and Heathrow Airport
Accommodation Service
under 2 hours away. The University is a
short distance from a host of other attractions The University Accommodation Service
such as Ely Cathedral, Newmarket Races helps staff, students and visiting scholars
and various wildlife parks and stately homes. who are affiliated to the University in their
Cambridge is also within easy reach of the search for suitable accommodation in
beautiful Broads and coastlines of Norfolk
Cambridge. The dedicated
and Suffolk.
accommodation team can provide access
to a wide range of University-owned
furnished and unfurnished properties, and
has a database of private sector
accommodation available for short and
long-term lets. For further information and
to register with this free service please
visit https://www.accommodation.cam.
ac.uk/University of Cambridge www.cam.ac.uk
What Cambridge can offer
We offer a comprehensive reward package
to attract, motivate and retain high
performing staff at all levels and in all
areas of work.
The University offers a wide range of
competitive benefits, from family leave
entitlement, to shopping and travel discount
schemes. Our generous annual leave
package contributes to the positive
wellbeing of our University employees.
Sabbatical leave enables academics to
focus on research and scholarship, whilst
still maintaining their full salary. The
University also has a career break scheme
for academic and academic-related staff,
with additional flexible working policies for
all other staff.
Pay and benefits CAMbens employee benefits
The University salary structure includes We offer a CAMbens scheme for University
automatic service-related pay progression employees, providing access to online and in-
in many of its grades and an annual cost of store shopping discounts and cashback. With
living increase. In addition to this, more than 2,000 participating retailers,
employees are rewarded for outstanding employees can save money on a wide range of
contribution through a number of regular household expenses, from groceries
pay progression schemes. The University and clothes, to holidays and insurance and
offers attractive pensions schemes for much more. A range of local discounts are also
employees, with an additional benefit of a available, helping employees to save money
salary exchange arrangement providing tax whilst also supporting local Cambridge
and national insurance savings. Payroll businesses and a CAMbens Cycle to Work
giving is also a simple, tax-efficient way for salary sacrifice scheme is also available, which
employees to make monthly donations to enables employees to save money on transport
charity. costs. A 10% discount rate on the purchase of
train season tickets, bulk buy tickets and an
interest free travel to work loan are also
available for staff of the University.University of Cambridge www.cam.ac.uk
What Cambridge can offer
Family-friendly policies Your wellbeing
The University recognises the importance of The University’s Sport Centre, Counselling
supporting its staff. We have a range of family- Services and Occupational Health are just
friendly policies to aid employees’ work-life some of the support services available to
balance including a generous maternity, University employees to promote their
adoption and shared parental leave entitlement physical and mental wellbeing. There are
of 18 weeks full pay and emergency family care many societies in Cambridge catering for
support via My Family Care. almost every taste and interest. Whether you
want to take part in a sport, participate in
Other family-friendly support includes: music or drama, pursue a hobby, or join a
Our highly regarded workplace nurseries, a political group, you will almost certainly find
childcare salary exchange scheme and a high that a society exists for this purpose. The
quality holiday Playscheme may be available to University also hosts the Cambridge Science
help support University employees with caring Festival and Cambridge Festival of Ideas, as
responsibilities (subject to demand and well as Open Cambridge weekend, which
qualifying criteria). Further childcare information together attract over 50,000 visitors per year.
can be found here: The festivals are a great opportunity to get
https://www.childcare.admin.cam.ac.uk/ your first taste of public engagement, through
volunteering, supporting hands-on activities
or proposing a talk.
The Newcomers and Visiting Scholars Group is
an organisation within the University run by
volunteers whose aim is to help newly arrived Development opportunities
wives, husbands, partners and families of We support new employees to settle in
Visiting Scholars and members of the University through various activities. The
to settle in Cambridge and give them an encouragement of career development for all
opportunity to meet local people. The Office of staff is one of the University's values and we
Postdoctoral Affairs supports the postdoctoral put this into practice through various services
community within Cambridge. Further details and initiatives. Our Personal and Professional
are available here: https://www.opda.cam.ac.uk/ Development Department provides
development opportunities and courses for all
University employees. These include face-to-
face sessions, online learning modules and
webinars. Employees may also apply for
financial support to undertake training that will
lead to a qualification. We offer reduced staff
fees for University of Cambridge graduate
courses and the opportunity to attend lectures
and seminars held by University departments
and institutions. The CareerStart@Cam
programme also supports employees in
assistant staff roles who do not hold higher
education qualifications to develop their skills,
experience and qualifications.University of Cambridge www.cam.ac.uk
How to apply
Applications should be submitted online via the University of
Cambridge jobs page www.jobs.cam.ac.uk by clicking “Apply
online” in the job advert. You will need an email
address to register for our online system.
Conversations about flexible working are encouraged at the
University of Cambridge. Please feel free to discuss flexibility
prior to applying (using the contact information below) or at
interview if your application is successful.
Informal enquiries are welcomed and should be directed to
our Human Resources team:
Email: Human.Resources@cisl.cam.ac.uk
Tel: 01223 768814
The closing date for applications is:
Sunday 19th September 2021
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