Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 1 Bylaws of Pleasant Forest Camping Club 2010 Amendment Article I The Corporation of Pleasant Forest Camping Club Section I: Physical Location and Size The physical location of Pleasant Forest Camping Club is: 4922 Puget Road NE, Olympia, WA. This location is comprised of approximately 70 acres. Section II: Mailing Address The mailing address of Pleasant Forest Camping Club is 4922 Puget Road NE, Olympia, WA 98516. Section III: Principal Office The principal office of Pleasant Forest Camping Club is located at 4922 Puget Road NE, Olympia, WA.
Section IV: Contact Numbers The telephone number of Pleasant Forest Camping Club office is 360-491-2467. The Bar number is 360-491-8547. The fax number is 360-491-2467. The Ranger number is 360-480-7160. Section V: Internet and Web Numbers The email address for Pleasant Forest Camping Club is pfcClub@gmail.com. The Web address is www.pleasantforestcampingClub.org. Section VI: Communication Tools The Club newsletter, the Board of Directors meeting agendas and minutes, the Club email account, and the Club web page are the official Pleasant Forest Camping Club Member communication tools. Reader boards at the entrance gates and/or bulletin boards in the Club house also announce upcoming activities, events and meetings.
Section VII: State of Washington The Pleasant Forest Camping Club is Incorporated and licensed under RCW 24.03 Section VIII: Management and Administration The Corporation is managed by and administered through an elected Board of Directors. The Corporation, through its Board of Directors, has fiduciary duty to its Member ship. Section IX: Stock and Shares This Corporation shall have no capital stock or shares issued. Section X: Membership in the Corporation Membership in this Club will be evidenced by the issuance of a certificate which assigns a specific lot for exclusive use. The Certificate is signed by the President and the Secretary of the Corporation.
Each Member ship has the same value regardless of the amount paid for by the Member, improvements made to a lot, or for any other reason.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 2 Section XI: Number of Memberships The total number of Memberships allowed for purchase is fixed by the Board of Directors through motion and passing vote during a regular meeting of the Board of Directors. The Board of Directors may increase or decrease this number to meet Corporate needs as long as State and County guidelines are met. Section XII: Dividends No Member receives dividends from owning a Membership. Section XIII: Value of Corporate Membership The value of membership is the value set by the Board of Directors for Corporate owned Memberships and establishes the price for which the lot may be sold by the Club.
Section XIV: Vision of Corporation The vision of Pleasant Forest Camping Club is a healthy recreational community for its Member ship that supports relaxation, reflection, and rejuvenation in a natural setting. Section XV: Mission Statement The mission of Pleasant Forest Camping Club is to ensure the continuation of present and future club, recreational, and open space resources and services for enjoyment by its Member ship while protecting and supporting the distinct nature of its community and natural setting. Section XVI: Primary and Off Season Camping The Pleasant Forest Camping Club is an all seasons camping facility offering both primary season and offseason camping services.
Off season camping may be subject to additional use fees which must first be approved by motion and majority vote of the Board of Director s and majority vote of the Budget / Finance Committee.
Section XVII: Recreational Vehicles (RV) / Recreational Units (RU) / Other Motorized The Corporation allows recreational vehicles, units, and other motorized vehicles on exclusive use lots which must remain in a mobile ready status, legally functional, operational, licensable, and free of land-locking improvements. Requirements for recreational vehicles and units are found in the Rules and Regulations. Section XVIII: Lot Improvements Improvements to Membership lots are limited to removable personal property. Improvements to Membership lots are regulated through the Rules and Regulations. Section XIX: Lot Use The Corporation allows Membership lots to be utilized for recreational use only.
All trees on member lots are the property of the Club and may not be cut down except where specifically established in the Rules and Regulations.
Section XX: Member ships for the Purpose of Establishing Residency Certificates will not be issued to any Member as a means to establish residency in Washington State. Section XXI: Articles of Incorporation The Corporation operates under full authority granted in the State of Washington under the Articles of Incorporation adopted in 1970 and all of its amendments. The Corporation reserves the right to amend, alter, change or repeal any provision contained in its Articles of
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 3 Incorporation through a motion and majority vote of the Board of Director s in a regular meeting of the Board followed by a majority vote of the Member ship through the ballot voting process.
Section XXII: Bylaws The Bylaws comprise the legal policy document for the operation and management of the Pleasant Forest Camping Club. Section XXIII: Rules and Regulations The Rules and Regulations are the procedural steps for implementing the Bylaws. At no time may the Rules and Regulations be in conflict with the provisions and policy of the Bylaws. Section XXV: Effective Dates for Implementing Changes Changes to the Bylaws are effective immediately following a Membership vote to approve. Changes to the Rules and Regulations are effective following majority vote of the members of the Bylaws Committee, the Compliance Committee and the Board of Directors.
Article II Non Profit / Not for Profit Status Section I: Not for Profit This Corporation is a Not for Profit 501(c) (3) for Federal tax purposes. Section II: Non Profit This Corporation is a Non Profit Corporation under RCW 24.03.035 for all other purposes. Section III: Duration of Corporation The duration of this non-profit Washington Corporation shall be perpetual. Article III Fiscal Management Section I: Bank Accounts All bank accounts, depositories, and investments shall be established in the name of the Pleasant Forest Camping Club. All withdrawals from such accounts shall require two (2) signatures of two of the Board of Directors officers.
All accounts are retained in institutions insured by the Federal Deposit Insurance Corporation or its equivalent. The Board of Director s has authority in the regulation and control of all revenue from the Corporation and establishes who can deposit, invest, withdraw funds, and sign checks in accordance with these Bylaws. Section II: Authority to Invest The Treasurer, with approval of the Board of Director s on motion and majority vote in a regular meeting of the Board shall have the authority to invest funds in savings accounts, certificates of deposit, or other secure investments so long as other funds are available to meet the obligations of the Club.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 4 Section III: Fiscal Year The accounting fiscal year shall be April 1 through March 31. Section IV: Audit The Board of Director s shall have an independent accounting firm audit the books and records of the Corporation annually at the end of each fiscal year and provide a written report. Such audit report shall be presented to the Board of Director s and the Member ship at the annual Meeting to be held in June of each year. Section V: Insurance Adequate insurance coverage shall be maintained at all times and shall include but not be limited to liability coverage, fire and property damage coverage on the buildings and related facilities, fidelity bonding of the persons authorized to receive or expend funds, liability and workmen’s compensation insurance for authorized paid employees, and other insurance coverage that may be deemed to be in the best interest of the Corporation , or which may be legally required, and as normally carried by an organization of this type.
Section VI: Budget The Board of Directors and the Budget / Finance Committee is charged with adopting an annual budget prior to the beginning of the fiscal year, April 1, of each year by motion and unanimous vote during a regular meeting of the Board of Director s. The Budget shall be reviewed quarterly and any amendments or modifications to the annual budget occur during this review process. Any changes to the annual budget are through motion and unanimous vote at a regular meeting of the Board of Directors.
Section VII: The Budget Process The Budget / Finance Committee works with staff, committees, agents, and volunteers to prepare the annual budget and submits the budget or amended budget at least one month prior to the meeting of the Board of Director s. Preparation of the annual budget includes anticipated expenses and revenues for all budget line items and categories. An annual budget must include documentation to support any raise in the annual dues. The Budget / Finance Committee recommendations must be complete at least 60 days prior to the budget adoption for any decision by the Board of Director s to increase the annual dues.
Section VIII: Capital Replacement Fund The Capital Replacement amount is to be calculated and set in the budget by the Budget/Finance Committee with full consideration of all previously identified financial responsibilities the Club has to meet. Consideration of all cash assets / reserves or needed reserves must also be calculated into the annual budget. A Five (5) to ten (10) percent allocation of all dues, fines or fees, Bar and Kitchen revenue, or any other revenues collected each month will be budgeted and deposited to a designated Capital Replacement Fund. The percentage is determined by the Board of Director s in conjunction with the Budget / Finance Committee during the budget process.
The amount shall be set by motion and majority vote during a regular meeting of the Board. The interest income is excluded as a contributing source of the reserve percentage. The Capital Replacement Fund will be used as a source for expenditures to replace, maintain or improve capitalized items of the Corporation. Section IX: Expenditures Over Budget Limits The Board of Director s has the authority to expend up to $10,000 of operating funds for urgent need. The proposed expenditure must be approved by the Budget / Finance Committee by
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 5 majority vote prior to expending the funds. The Board will authorize the expenditure by motion and majority vote at a regular meeting of the Board of Director s or a special meeting called for that purpose. Section X: Maintenance and Repairs to Property Except as otherwise provided herein, the Board of Director s shall have the authority to maintain and repair the property of the Club within maintenance and repair in line with budgetary limits. Section XI: Special Assessments The Board of Director s may initiate a call for a special assessment for a specific major improvement or repair that is over the existing budgetary limits through its regular meeting by motion and majority vote to call for special assessments Member ballot vote.
The Member ship must approve the special assessment through the ballot voting process. Section XII: Emergency Special Assessments Special assessments for emergency situations may be imposed on Member s if required for the health, safety or welfare of the Club. An emergency must be declared through motion and unanimous vote during a regular or special session of the Board. Section XIII: Assessment Value Met Once the assessment value is satisfied the fees assessed shall end. Section XIV: Availability and Presentation of Annual Budget to Membership The annual budget will be presented to the Member ship at the June annual meeting of the general Member ship, available on line through the Club web site, emailed to a requesting Member, posted in the Club house, printed at the request of a Member.
Section XV: Member input to the Budget Process Member s may have input to the budget process prior to its adopted by attending Budget / Finance Committee meetings, volunteering to be on the Budget / Finance Committee , in person, by email, by postal service, or by attending the Board of Director s meeting calling for adoption, modification or amendment to the budget.
Section XVI: Financial Statements Monthly line item expense and income financial statements are prepared and available to Member s on line through the Club web site, emailed to a requesting Member , posted in the Club house, or mailed to a Member with the cost of mailing charged to the Member account. The Corporation mails out an annual budget to its Member ship prior to the Annual Meeting of the Member ship and in accordance with the provisions in these Bylaws governing the Annual Meeting. Section XVII: Annual Dues Set By Board of Directors Annual dues are paid by every Membership in the amount set by the Board of Director s for a Membership with the Club.
The Budget / Finance Committee must forward their unanimous recommendation for setting the annual dues. The Board of Directors shall set the amount of annual dues for each fiscal year through motion and unanimous vote at a regular meeting of the Board of Directors. That may include decreasing, increasing or not changing the amount from the previous year. Under no circumstances shall the Board of Director s set the annual dues less than the amount needed to provide full and complete support to maintain the Club. Once set, the annual dues rate applies to every Member without exception.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 6 Section XVIII: Date for Setting Annual Dues Amount The effective date for increases or decreases to Membership annual dues amount is April 1 of every year. Section XXX: Payment Dates Dues are payable either annually, semi annually, or quarterly. Annually payment is April 1 through March 31 and payable in advance on or before April 1. Semi-Annually payment is April 1 to September 30 and October 1 to March31 and payable on or before the first of April and the first of October. Quarterly payment is April 1 to June 30, July l to September 30, October 1 to December 31 and January l to March 31 and payable before the first day of April, July, October and January.
Section XX: Dues on New Memberships Purchased Dues will be prorated for the first year from the date of approval by the Boards of Director s for the application of a new Member ship to the next April I of the succeeding year. These dues will be paid in advance at the time of approval and prior to signatures on any documents evidencing Member ship. Section XXI: Setting the Value of Corporate Memberships The Board of Directors shall set and regulate the value of Corporate Memberships. Section XXII: Setting the Transfer Fees The Board of Directors shall set and regulate the transfer fee. Article IV Duties, Responsibilities and Authority of the Board of Directors Section I: Right to Hire, Evaluate, Dismiss, Fix Compensation and Enter into Contracts The Board of Directors has full authority to hire, fix compensation, enter into employment or business contracts, evaluate performance, and dismiss its employees or agents in line with the needs of the Corporation, within budgetary consideration, and in compliance with State and Federal employment laws.
Decisions to hire, evaluate, dismiss, fix compensation and enter into contracts through motion and majority vote at a regular session of the Board. The Board of Director s shall have full authority to define and limit the powers and duties of all agents, employees and others not otherwise already provided for in these Bylaws. Section II: Management of Club The Board of Director s has full authority to enter into agreements in line with the adopted or amended annual budget for the management of the Club’s property and assets, the handling of its books and records, the collection of dues and charges, the sales of Member ships, and other contracts or services as may be needed from time to time.
Any change contemplated by the Board of Director s for the management of the Corporation other than through its Board of Director s requires a motion and majority vote during a regular meeting of the Board to forward the matter to the Membership for a majority vote through the ballot voting process.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 7 Section III: No Authority to Usurp or Undermine Bylaws and Rules and Regulations The Board of Directors shall not violate the provisions of the Bylaws or Rules and Regulations in any of its fiduciary responsibilities. The Board of Director s is bound by the current Bylaws and Rules and Regulations until such time as one or both are changed. Section IV: Bound By Previous Board Rulings Until Changed The Board of Director s is bound by the decisions of each previous Board decision made during regular meetings until changed by motion and majority vote during a regular meeting of the Board.
Section V: Conflicts of Interest The Board of Director s shall not allow or cause a conflict of interest to continue once discovered and will take action to remedy the situation once discovered. Section VI: Bonding of Service Providers The Board of Directors requires all service providers to be licensed and bonded. Section VII: Bonding of Volunteers and Employees The Board of Directors requires its stipend volunteers and employees to be capable of being bonded. Article V Membership Section I: Class of Member ship The class of Member ship is General Membership. Section II: Membership Application Process All persons wishing to be considered for Member ship at Pleasant Forest Camping Club must first complete a financial statement, a nationwide criminal and credit background check, and an application packet.
All costs associated with the Member ship application process is the responsibility of the Member applicant.
Section III: Applicant Review of Bylaws and Rules and Regulations Every applicant will be provided a copy of the Bylaws and Rules and Regulations. No applicant will be considered for Member ship without a signed statement agreeing to be bound by these documents. Section IV: Member ship Review of Application Applicant names will be posted at the Clubhouse for a period of (7) seven days. Any objections by a Member to the applicant must be in writing and signed and filed with the Club Secretary prior to the end of the (7) seven days.
Section V: Acceptance or Rejection of an Applicant The Board of Director s shall be responsible for the acceptance or rejection of Member ship applicants.
No person shall be discriminated against in the Member ship application process or otherwise. Approval or rejection shall be through an interview with the applicant in a closed Executive Session. If approved the acceptance is completed through executing the agreement
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 8 by no fewer than four (4) of the Board of Directors present. The Board of Directors shall formerly enter into record their approval at the next regular meeting of the Board of Directors through motion and majority vote. Section VI: United States and State of Washington Protection of Rights No applicant will be rejected for consideration of Member ship for reasons that would conflict with "U.S. Constitutional rights" or the "Citizens Rights" of the State of Washington. Section VII: Date of Membership The signatures of a minimum of four (4) Board of Directors on the Membership agreement will establish the date of Member ship.
Once accepted and all monetary responsibilities have been satisfied the applicant shall be considered a Member of the Corporation and as such is entitled to all rights and privileges afforded that status. (date signing of letter of acceptance at the interview) Section VIII: Volunteering Member ship in Pleasant Forest Campground includes volunteer support. Volunteer opportunities include committees, special projects, activities, and services. Stipend volunteer positions are available from time to time as determined by the Board of Director s through a motion and majority vote during a regular meeting of the Board.
Section IX: Occupancy Limitations The Pleasant Forest Camping Club is legally operating in Thurston County as Pleasant Forest Camping Club, a 365 day per year facility, without occupancy limitations, and established prior to adoption of Thurston County Land Use Codes in 1980. Section X: Membership Through Default When a Member ship has come into the possession of any person or institution by means of default of a monetary obligation because the Member ship was offered as collateral guarantee, the entity in possession of the defaulted obligation will not be considered a Member until all of the preceding requirements for Member ship have been met and the applicant is approved for Member ship.
Section XI: Membership through Gift or Legal Process When a Membership has come into the possession by means of gift or legal proceeding, that person will not be considered a Member until all of the preceding requirements for Membership have been met and the applicant is accepted for Membership. Section XII: Member ship signified by Certificate Member ship in the Pleasant Forest Camping Club is signified by a properly executed certificate of Member ship. Section XIII: Number of Members per Certificate The maximum number of Members to one (1) certificate is 4 (four) adults. Section XIV: Membership ID Cards Member ship includes the issue of Pleasant Forest Camping Club identification card which is used for proof of Member ship should a Member be asked to produce proof.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 9 Section XV: Number of Membership per Individual Any individual person may acquire up to two (2) Member ships. An existing Member with more than two Member ships is not affected by this Bylaw Section. All other Member ships will be held to two Member ships for future Members and existing Member s wanting to increase Memberships. Section XVI: Minors as Members No person under the age of 21 may be given Member ship status. Section XVII: Real Property and Personal Property Member ship in the Pleasant Forest Camping Club does not include ownership of real property.
All Personal property affixed to the Member ship is the property of the Member and must not be attached to real property in a permanent manner. Water and utility lines and their attached equipment once installed become a part of the lot itself.
Article VI Benefits and Restrictions of Membership Section I: Membership in Good Standing Members are required to be in compliance with the terms and conditions set forth in these Bylaws and in the Rules and Regulations of the Club. Memberships in "Good Standing" are entitled to vote, hold office and participate in all meetings of the Corporation, have exclusive use of their Member lot, and shall have use of all the common property and buildings designated for use by the general Member ship as identified in the rules and regulations where age restrictions for use of services and facilities may apply.
Section II: Loss of Good Standing If at any time the Member loses their status of "Good Standing", the Member will be notified in writing through the Board of Directors of the reason for the loss and the corrections needed to reestablish good standing status. Member s will be given an opportunity to meet with the Committee from whom the notice was sent and with the Board of Director s regarding the violation(s). Failure to make required corrections will result in termination of Member ship. Section III: Administrative Services The office of the Pleasant Forest Camping Club offers Member s full mail services, office support services, and use of office equipment during regular weekly office hours as set in the Rules and Regulations of the Club.
Section IV: Operation of a Business or Commercial Use No Member may run a business in or from the Pleasant Forest Camping Club which utilizes the Club address as a business address. No Member may run a business from the Club which brings Non-Member customers to the Club for business transactions. Section V: Non-Member s A Member is permitted to have Non- Member guests at Pleasant Forest Camping Club to utilize the Club facilities and Member ship Lot. Non-Member guests are the complete responsibility of
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 10 the Member.
Members are required to be with their Non-Member guests when utilizing Club facilities, services and activities. Section VI: Possession Does Not Constitute Member ship Foreclosure of a lien by an established lending institution, a defaulted promissory note, the possession of a Member ship does not constitute Member ship in Pleasant Forest Camping Club, all applications for Member ship and transfer of certificate must comply with acceptance by the Board of Director s. Until the Board of Director s accepts an applicant they will have no privileges or rights of the Member ship with Pleasant Forest Camping Club.
Section VII: Activities Jeopardizing Club No Member may engage in any activity which will jeopardize the zoning status, sanitation, safety or general welfare of Pleasant Forest Camping Club. Any activity which results in a fine or fee due to a Member activity will be paid by the Member. Section VIII: Renting Membership/Membership Lot No Member is permitted to rent out use of their Member lot or Membership to another Member or Non-Member under any circumstances. Section IX: Illegal, prohibited, or Criminal Activity No illegal drugs may be used, sold, dispensed, or acquired on any of Pleasant Forest Campground’s property, common or Member exclusive use area.
No criminal behavior or activity will be tolerated on Club property. Firearms and fireworks are prohibited as addressed in the Rules and Regulations Section X: Leasehold Interest/Implied Equity Member ship does not carry with it a leasehold interest, or an implied equity. Section XI: Peaceful Enjoyment All Member s are entitled to utilize their Member ships in peace and harmony with the environment free from interference from other Member s. All Members are required to treat each other, Club employees and agents, and Board and Committee Members with respect and courtesy and in a professional manner.
The Rules and Regulations set the conditions and terms for peaceful enjoyment.
Section XII: Updated Contact Information Members are required to update their contact information once yearly prior to the Annual Meeting. Section XIII: Unrestricted Access Access to Pleasant Forest Camping Club is a Membership benefit provided through the use of a security key card entry through the main gate and key pad entry by the Member for non- members. Section XIV: Safety and Sanitation Campfires are permitted in accordance with the provisions of the Rules and Regulations and with adherence to declarations of burn ban posted notices. Management and proper disposal of garbage and waste is required to protect the environment and to deter animals from access.
All electrical work must be through a licensed electrician in accordance with the terms of the Rules and Regulations. Sanitation management is restricted to portable sanitation emptying
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 11 devices and regulated through the Rules and Regulations. Motorized and non-motorized safety operation of vehicles and equipment is regulated through the Rules and Regulations. Section XV: Domesticated Animals Pets are allowed only in accordance with the provisions of the Rules and Regulations and only when a Member is present. Section XVI: Environmental Considerations The Club adheres to environmental considerations for the management of the Club property. The Rules and Regulations implement environmental friendly programs and services to protect our resources.
Article VII Non-Member Guests Section I: Non-Member Access To and Use of Facilities A Member may entertain a Non-Member guest (s) at their Member ship lot. Non-Member guests may also enjoy the general facilities of the Club when in the company of a Member. Section II: Registration with Ranger Non-Member overnight guests must register with the Ranger upon arrival at Pleasant Forest Camping Club. Members are responsible for the registration of their overnight Non-Member guests. Section III: Member Responsibility Any Member admitting any Non-Member onto the property of Pleasant Forest Camping Club has complete responsibility for their Non-Member guest whether they are day use or overnight guests.
Section IV: Limited Stay Non-Member s guests are limited to a 30 overnight visits per calendar year at Pleasant Forest Camping Club. Day use Non-Members guests have no limit per calendar year. Section V: Extended Stay Members who desire to have a Non-Member guest(s) stay beyond the 30 overnight visits per calendar year must request an extended stay status be granted through written request to the Board of Directors. The Board will review each request for extended stay for up to 60 additional days only with a national criminal and credit background at Member expense prior to granting the extended stay.
Section VI: Use of Courtesy Site In the event Membership lot becomes temporarily overcrowded, the Member may make a request of the Ranger for a courtesy for their Non- Member guest(s) use if available. The Member is responsible for utility costs to the lot. The Member is responsible for all cleanup of the courtesy site. The Ranger may require the Member to obtain a courtesy lot(s), at Member expense, if roadways become blocked or vehicles spill onto other Membership lot(s) or
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 12 greenbelt areas.
The Ranger may require that guest vehicles be parked at the Clubhouse parking area if space allows. Section VII: Bylaws and Rules and Regulations Non-Member guests are subject to complete compliance with the Bylaw and Rules and Regulations of the Pleasant Forest Camping Club and if found in violation of them will be held to the same standards of correction as the Member including suspension, fines, and termination of Non-Member guest privileges.
Section VIII: Member Designated Use A Member may designate Non- Member guest(s) to use their exclusive use lot when the Member will not be present. All provisions of this Article apply to the Non Member guest whether the Member is present or not. Section IX: Terminated Member as a Non -Member Guest No terminated Member is permitted to return as a guest of any Member. No Member is permitted to allow access through the Gate to any terminated Member. Section X: Terminated Non-Member Guest Privileges No Non-Member guest is permitted to return as a guest of any Member if privileges have been suspended or terminated.
No Member is permitted to allow access through the Gate to any terminated Non-Member.
Article VIII Relocation, Transfer, Sale of Membership or Corporation Section I: Relocation for Club Benefit The Board of Director s may require a Member to move to a Club owned or Membership lot to be selected by the Member from those available in the event the Membership lot is needed for the benefit of the Club. Relocation of a Membership is done only if necessary for improvement of common facilities or to address documented safety or health concerns. Section II: Compensation or Improvement to Relocated Lot In the event a Member is required to relocate to another Member lot, the Club will either compensate the Member for the cost of improvements which differ from the Member lot being vacated to the relocation lot or will improve the relocation lot to a condition comparable with the improvements on the on the Member lot being vacated.
Section III: Limitations for Improvement Compensation Compensated improvements include bringing the transfer lot to comparable utilities, grading and leveling of the lot being vacated. It includes moving structures to the new location and replacement or moving of landscaping improvements. Section IV: Authority to Determine Relocation Process If the cost of improvements and moving exceed the Club determined value of the Member ship, the Board of Director s shall have the option to purchase the Membership.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 13 Section V: Dispute Resolution If the Member and the Corporation cannot come to terms for the transfer to occur, the matter will go to the Grievance Committee to assist in coming to a best negotiated settlement.
The Disputing parties include the Sales Agent representing the Board of Directors and the Member who is the owner of the Certificate of the Membership being relocated. In no case will there be more than two (2) parties to the dispute present during the Grievance Committee Session. Section VI: Transfer of Membership The transfer of a Member ship shall carry with it all the rights of a general Member ship in the Pleasant Forest Camping Club. This shall include the exclusive use of the Membership lot assigned to that Member ship. Any transfer of Member ship whether Club owned, private sale, inherited by will or intestacy, etc.
must be by application and approval of the Board of Directors during a regular meeting of the Board through motion and majority vote. The transaction shall be concluded with the remittance of dues pro-rated to the next calendar April 1, a transfer fee per Membership transferred, the first and last installment if Member ship is purchased on credit contract, cash in full if Membership was an agreed cash purchase. In addition any other monies and or penalties owed the Corporation by the Member ship being transferred must also be paid in full before a successful transfer of Membership can be transacted.
Section VII: Legally Held Member ship Denied In the event of a rejected application for Member ship the holder of a Member ship certificate by legal means, but denied Member ship for legitimate cause, shall be afforded the opportunity to sell the Member ship; a reasonable calendar span of time will be set by the Board of Director s during a regular meeting of the Board through motion and majority vote for the Member ship holder to accomplish the sale.
Section VIII: Member ship Sales to Family Member s or Friends No Membership sale may be restricted to family Member s. This does not apply to transfers of existing Memberships. All lot sales, other than transfers, must be publically offered without discrimination. Section IX: Terminated Member Right to Sell /Transfer Membership The terminated Member shall be permitted to conduct a sale or transfer of their Member ship. Proceeds must first go to settle all monetary accounts with the Club. Member ships may not be sold for less than all amounts owed to the Club. Failure to complete a sale within a reasonable time as granted by the Board of Directors during a regular session of the Board through motion and majority vote will result in the terminated Member ship reverting back to the Club as a repossessed Membership.
Section XI: Repossessed Member ship All proceeds from a repossessed Member ship shall become the property of the Corporation. Section XII: Abandoned Property Abandoned personal property which has been left unclaimed for 6 months or longer following a termination of Member ship will be removed and the costs for removal, storage and/or disposal will billed to the terminated Member. All legal means available will be utilized to recover the costs of this property removal.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 14 Section XIII Transfer or Assigning of Member ship No Member may transfer or assign the Member ship right, including Member ship dissolution, without the Board of Directors’ approval through motion and majority vote during a regular session of the Board and a signed Certificate of Member ship authorizing the assignment or transfer.
Section XIX: Profits for Sale of Member ship There is no restriction on the amount a Member may sell his Membership to an individual willing to pay the asking price of the Member.
Section XX: Liquidation of Corporation After all liabilities and obligations of the Club are paid, satisfied and discharged, or adequate provision has been made and agreed to by the Board of Directors during a regular session of the Board by motion and unanimous vote, all remaining assets shall be divided among, and distributed to, the then current Member s of the Club on the following basis: Equally divided among the Member ship, share and share alike, one share for each Member ship owned. Section XXI: Sales or Purchase of Real Estate The Board of Directors may purchase or sell real estate by notifying Member s by mail of a Special Meeting to be called to discuss the proposed sale/purchase, the details of that sale/purchase and the business reason for that sale/purchase.
The outcome of that special meeting would determine whether a special ballot of the Member ship is required to approve the proposed sale/purchase or if the conditions dictate that the Board of Director s must proceed with the sale/purchase due to legal issues or circumstances that allow no other recourse in carrying out their fiduciary duties to the Corporation. Section XXII: Total Value of Corporation and Real Estate No fewer than three (3) real estate appraisals by certified appraisers are required to establish the value of real estate to be sold by the Corporation or to be purchased by the Corporation.
The Board of Directors shall meet in Executive session to review the appraisals. The Board of Directors by motion and majority vote during a regular meeting of the Board shall forward the proposal for sale or purchase to the Membership for a ballot vote.
Article IX Annual and Special Meetings of the Member ship Section I: Annual Meeting The annual meeting of the Member ship is held during the month of June, on the 3rd Saturday of June, at a common area of the Club of sufficient size to accommodate its anticipated Membership attendance. The Annual meeting will begin at twelve noon. Section II: Notice of Annual Meeting At least 20 days but no more than 50 days written notice must be received by all Member s prior to the scheduled date of the meeting.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 15 Section III: Entrance and Participation Entrance and participation in the proceedings of the annual meeting are limited to those Members eligible to participate.
Entrance requires every entrant to the meeting to be validated as eligible. Section IV: Order of Board of Director s Business at Annual Meeting The Annual meeting requires a written Agenda be posted at the Clubhouse, mass emailed, and noted on the web site at least 7 days in advance of the meeting. The President will call the meeting to order. The President will lead the Member ship in a Pledge of Allegiance to the Flag. Minutes of the previous Annual Meeting will be available for Member s on or before the Annual Meeting. The President will call for a motion to approve the previous year’s minutes.
The President will give a report on the year’s actions of the Board. The Treasurer will provide a financial report and present the annual budget which will be available to Member s. The tallying of votes for the elections of new Board Directors will take place. Section V: Other Business at Annual Meeting Member s in attendance may vote to have proposals forwarded to the entire Member ship for implementation or adoption ballot vote.
Section VI: Business Brought Forward at Annual Meeting The newly Elected Board of Directors is required to move forward all Membership voted business from the Annual meeting with them into their terms of service and to take action as directed by the Membership during the Annual meeting. Section VII: Membership Call for Special Meeting A special meeting of the Membership may be called by the Member ship for any specific reason through the use of the Petition process. If the Petition results in support of the request for a special meeting, no business other than the subject matter will be discussed at the special meeting.
A written Petition properly executed and valid petition count according to the terms of these Bylaws will be presented to the Board of Director s by the Petition Coordinator to the Board of Director s at the next Regular meeting of the Board. The Board of Director s is required to act on the results of the Petition of its Member ship.
Section VIII: President or Board of Director s Call for Special Meeting The President and/or the Board of Directors may call a special meeting of the Membership at any time. The Board of Director s may call for a special meeting upon motion and majority vote during a Regular Session of the Board of Director s. Section IX: Notice of Special Meeting The Secretary of the Corporation will notify all Member s by email or postal mailing. The notice will give the Member ship at least twenty days (20) prior notice but not more than fifty days (50) before the meeting. The notice will indicate the purpose of the meeting and the action be asked for consideration.
Section X: Annual Meeting or Special Meeting Member ship Quorums Member s in attendance at an Annual or Special meeting shall constitute a quorum of the Member ship of Pleasant Forest Camping Club for the purpose of forwarding to Member s all majority supported action requests and actions forwarded for a vote if applicable.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 16 Article XI Elections of the Board of Directors, Removal, and Filling Vacancies on the Board Section I: Staggerd Terms Every Year two Director s shall be elected for a three (3) year term and one Director for a one (1) year term.
Staggered terms are required. Every election shall have three Director s retiring and three newly elected. The seventh (7th) Director has only a one-year obligation to the Board. That position will be determined by virtue of the declining vote count. Section II: Basis for Elections to Occur Elections are held following a candidate recruitment process of the Nominating / Elections Committee.
Section III: Campaigning Campaigning is permitted on a limited basis. Negative campaigning is not permitted. Banners and signs are not permitted on Club properties or facilities or Membership lots. Candidate’s qualifications may be discussed between Member s, but no Member may ask or request candidates to be endorsed. Votes cannot be requested for or against a candidate. Candidates may discuss their own skills, abilities, and interests with Member s, only upon approval of the Member being approached.
Section IV: Election Results During the annual meeting, candidates receiving the highest tally of votes will be considered duly elected and shall be seated immediately following adjournment of the Annual Meeting.
Section V: Oath of Office Immediately upon establishing the results of the election, the current President of the Board of Director s shall perform an Oath of Office Ceremony during the Annual Meeting. The Oath of Office for the newly elected officers shall consist of a sworn agreement vowing to act in the best interests of the organization as a whole and not on behalf of, or in opposition to, any one segment of the organization or its Member ship; to never use information gained through their position for personal gain or advantage; to remove themselves from any discussion or vote for which they have a conflict of interest or the appearance of a conflict of interest; to be faithful to the organization’s mission and to act in a consistent way within the organization’s goals, values, and ethical standards and within the boundaries of all of its governing documents; to do their part to help manage and protect the financial stability of the PFCC in their decision making to maintain solvency for the organization; to give of their time and service through attendance at meetings and in other appointed areas of service for which they agree to serve; and to ensure that the organization, as a governing body, acts within the scope of local, state, and federal governing laws.
Section VI: Tallying Votes During the Annual Meeting, the Board of Director s will call for a ballot counting committee of three (3) or more persons to be assembled from Member s in attendance of the meeting. The ballot counting committee shall consist of one (1) member of the Nominating/Elections Committee, two members from the general membership in attendance and one (1) Member of the Board of Director s in attendance during the counting of the ballots. The Board Director will verify and certify to the Board of Director s and the Member ship the accuracy of the results, but will not handle the ballots during the tally.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 17 Section VII: Voting Voting will be accomplished by one of two methods, either in person or by absentee ballot. Mail in ballots must be received prior to any meeting in which votes will be cast to decide an issue or elect Director s to the Board. The Secretary of the Corporation shall ensure that absentee ballots are mailed out for receipt of Member s, with sufficient time for their return. Section VIII: Voting by Proxy Voting is by the Member only. No substitute, stand-in, or replacement is permitted. Section IX: Ballot Validation for Voting By Mail The Secretary of the Corporation will prepare written ballots and ensure that they are mailed to the address of record for each Member of the Club.
The Member voting by mail will have twenty (20) days from the date the ballot was mailed to return the ballot to the Pleasant Forest Camping Club. The Secretary must receive the ballot prior to the meeting to be valid. Late or invalid votes will be filed without having been opened. Important documents and or money should never be placed in the actual ballot envelope. The balloting envelope must be placed in a second envelope. The Member’s identification will be located in the upper left corner of the return envelope.
Section X: Ballot Validation for Voting in Person Ballot envelopes returned in person to the Club office must also be placed inside a larger envelope with the Member s name on the outside of the larger envelope. Section XI: Casting Ballot at the Door Ballot envelopes may also be dropped into the ballot box prior to the start of the Annual Meeting. Section XII: The Ballot Box Ballots are placed into the Ballot Box upon receipt once established that the Member is eligible to vote. Section XIII: Invalid Ballots Invalid ballots are those without the Member name on the outside of the envelope or that Member s who are not eligible to vote.
Invalid ballots are discarded following completion of the election process.
Section XIV: Retention of Ballots Once the Member s in attendance of the meeting have been officially notified of the results and it has been written in and approved for the minutes, the ballots will be held for three (3) years and then may be destroyed. Section XV: Vacancies on Board Vacancies will first be filled by the next highest vote count from the most recent annual election who had at least the mean value number of votes of candidate votes. The Board of Director s will nominate from the General Member ship to fill vacancies occurring between elections if there is no nominee to fill the vacated position.
A motion and majority vote of the Board of Director s during regular session is required to place the nominee on the Board. This position is to last only until the next annual election.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 18 Article XII The Petition Process Section I: Petition Form Members utilize an official PFCC logo issued petition form to initiate a petition for action to Member s. This form is available through the Secretary of the Club. The form requires a Petition Coordinator to be named. Section II: Petition Subject The petition subject is limited to those subjects afforded the petition process in these Bylaws. No subject matter not afforded this petition process is allowed. The petition will be complete in its context and explain in detail the purpose of the proposal and its proposed benefit to the entire Member ship.
Section III: Signatures to a Petition Each signature represents one Membership vote representing the exclusive use Membership lot. No more than two (2) Member ships votes are allowed for any Member. Section IV: Mailing of Petitions The cost for mailing and the mailing of petitions is the responsibility of the Petitioner Coordinator. The Petitioner Coordinator will be provided an updated Member mailing list. Section V: Posted on Web Page The Petition will be posted on the official web page of the Club for viewing purposes only. The process for return of a joined Petition is through the official procedure.
Section VI: Dedicated Mail Box Petitions will be provided a dedicated mail box for return of petitions and ballots. The envelope must be so marked for return to the dedicated box. No petitions can be returned in person, they must be mailed.
Section VII: Circulation Period Petitions are circulated for fifteen (15) days from date of mailing. Members are required to return their petitions within the fifteen (15) days only in support of the petition subject. Section VIII: Supported Petition The original signature of 25 percent of the eligible Member ship vote is required to move forward. The Secretary of the Corporation will validate the signatures of eligible Member voters. The original petition will be delivered to the Board of Director s. Section IX: Board Review of Petition The Board of Director s will review the petition as soon as possible but not later than thirty (30) days following its being received and read at a regular meeting of the Board of Director s.
The final petition signature count will then be provided at the Board of Directors meeting during regular session to establish a petition as supported or invalid for lack of support. The outcome of the count and the petition subject is entered into the formal record of the meeting.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 19 Section X: Special Meeting for Membership The Board of Director s shall notify the entire Member ship of the results of the petition and schedule a special meeting with the Membership for discussion. If there is consensus at the Special Meeting of the Membership, a general ballot will be prepared and mailed out to the entire Member ship to approve or reject the petition proposal. Article XIII Serving as a Member of the Board of Director s Section I: Board of Directors Officer Positions The officers of the Corporation shall consist of a President, Vice President, Secretary, Treasurer or Secretary/Treasurer, each of whom must be a Member of the Club in Good Standing.
All other Directors serve as Board liaisons to Committees.
Section II: Election of the President and Vice-President The President and Vice-President are the only officers who must be nominated and elected to their positions by their fellow Board of Director s. Section III: Appointment of Other Officers Remaining Board Member s shall be appointed to serve as Secretary or Treasurer Officers by the President if no Board Director steps forward. Appointments of Directors not appointed as officers shall serve as needed and appointed by the President to fill Board Appointee positions as needed.
Section IV: Board Appointee Positions From time to time, the President may appoint non officer Board of Director Member s to fill Maintenance Supervisor, Sales Manager, or other appointee positions as needed as part of their official duties as a Member of the Board of Director s.
Section V: Powers of Corporation Vested In Board of Director s The corporate powers of this Corporation shall be vested in a Board of Director s except where otherwise provided for in these Bylaws. Section VI: Legal Signatories Within 48 hours of the election and appointment of officers to the Board of Directors, the Board Secretary will execute the process for changing any signatories for all fiduciary responsibilities of the Corporation.
Section VII: Officer Vacancy If an officer of the Board of Directors ceases to be a Member or the office becomes vacant for any other reason, The President shall appoint a Director to fill the position from the existing Board. Section VIII: Membership Status In the event a Director ceases to be a Member of the Club, his/her position becomes vacant immediately.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 20 Section IX: Number of Positions in the Club an Officer May Hold Each Director on the Board may hold only one officer position or one appointee position.
No Director may be a Member who is a stipend or agent volunteer with the Club or an employee of the Club. A Board Member elected to office must resign as an employee, agent, or stipend volunteer immediately upon election results. Section X: Director Compensation No Director or Officer shall receive any salary or compensation from the Club. However, expenses incurred in performing duties as Director, Officer, agent, employee, etc may be reimbursed by the Club, provided that such an expense was incurred in the process of carrying out duties or responsibilities as directed by the Board.
Section XI: The President The duties of the President shall be to preside at all meetings and functions of the Corporation, including those of the Board of Director s. He / She will have general supervision, direction and management of its affairs as directed by the Board of Directors. He/she will sign with the Secretary or assistant Secretary all deeds and contracts on behalf of the Corporation, which, has been properly authorized by the Board of Director s. He/she will have the authority to sign with the Secretary, all the certificates of Member ship of the Corporation. Section XII: Vice President The Vice President, in the absence of the President, shall perform the duties of the President.
Should the President’s office become vacant, the Vice President shall automatically assume the President’s office and responsibilities until the next annual election. If the Vice President is required to fulfill the Presidents remaining term of office, the interim Vice President will be elected from the Board only until the next annual election. The Vice President serves as Board Liaison to Committees and Subcommittees as needed. The Vice President will assist the President in oversight of special programs, services, and projects as assigned by the President. Section XIII: Secretary The Secretary insures full and correct minutes are kept of all official meetings of the Board meetings and ensures copies of minutes are distributed to Director s and available for Member s.
The Secretary attends to all correspondence pertaining to the affairs of the Corporation and brings forward all correspondence of the Corporation to be entered into the official record of the first regular meeting of the Board of Director s following its receipt. The Secretary has custodial authority over all corporate records and property. The Secretary will sign with the President all deeds and contracts on behalf of the Corporation that have been properly authorized by the Board of Director s. The Secretary shall have sole custody of the "Corporate Seal" and will impress/affix that seal on all documents that require it.
All original Corporation papers, documents, and computer back up files of financial records in the Corporation safe deposit box at all times and will be available for inspection with the Secretary within a reasonable response time. The Secretary of the Board maintains the records of the Board and ensures effective management of the Corporation’s records adhering to records management guidelines for Washington State. The Secretary is required to register the Corporation every year with the State of Washington.
Section XIV: Treasurer The Treasurer shall be in charge of all money and assets that belong to the Corporation. He/she will ensure that a fair and accurate account of all receipts are recorded and kept. The Treasurer will present to the Member ship, a full and written statement showing the financial condition of the Corporation, this will be required at the annual Member s meeting. Should a special
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 21 meeting be called the documents may be required at that time also. The Board of Director s may request these documents at any time.
The Treasurer will verify all financial statements and warrants. The Treasurer will continually scrutinize the cash flow and observe its compatibility with the annual budget accepted by the Board of Director s and presented to the Member ship. The Treasurer will inform the Board of Director s of any concerns that need attention on a monthly basis. Monthly financial reports will be provided and made part of the official meeting records of the Regular meetings of the Board of Director s. Monthly reports will include, at a minimum, prior month expenses and incomes, year to date expenses and income, cash month and year to date status of all accounts and funds.
Section XV: Assistant Extended Absences of Secretary or Treasurer Should the Secretary or Treasurer be unavailable to perform their duties as officers of the Corporation due to an extended absence, not to exceed 3months, an Assistant Secretary or Treasurer will be appointed by the President from the Board of Director s to fill the duties until such time as the officer resumes their duties or vacates the Board of Directors. That person will have all of the authority of that office for the period of the temporary appointment but no longer than the next annual election of officers.
Section XVI: Directors as Representatives to Committee Each Director who is not an officer of the Board serves as the Board Liaison to the Bylaw Committee, the Compliance Committee, the Budget/Finance Committee, and the Grievance Committee.
They may be required to sit on more than one Committee. If a shortage of Directors occurs to serve as Board Liaison, the Vice President shall assume this responsibility. Appointment to the Nominating/Elections Committee is made by the President at March meeting of the Board of Director s. All other Committees are appointed at a regular meeting of the Directors following the Annual Meeting. The Director ensures that Member s have the information needed to do their jobs. The Director oversees the logistics of committee’s operations and is responsible for providing the Committee report to the Board during a regular session of the Board of Director s.
This report may include attendance by one or more Committee Member s as desired. This report includes presenting to the Board the Committee’s decisions/recommendations.
Section XVII: Special Meeting Following Annual Meeting Upon adjournment of the Member ship annual meeting, the newly elected Board will adjourn to a closed special session for the purpose of receiving Board Orientation from the most recent President of the Board. The Board will then receive training on process and procedures for serving as a Member of a non-profit Board of Director s. The training will also include review of Bylaws and Rules and Regulations. Following the training and orientation to current Club business, the President and Vice President of the newly elected Board will be elected.
The past President of the Board will leave the meeting. All other officer positions will then be filled and duties of each position reviewed and established. Any appointed positions may be filled at this time. The Board of Director s will set their meeting dates and times for the year. The Board will then adjourn into an open session and make a motion to accept the officers as determined in their special session and to accept their meeting schedule. No other business will be transacted. Section XVIII: Budget Adoption and Amendments to the Budget The regular meeting of the Board of Director s to adopt the Budget shall be an open meeting and held in the Month of March.
It shall include a budget work session as part of the agenda. Input from Member s regarding the budget are taken during the work session. A budget review meeting may also be held in the month or months preceding the March meeting. The budget is presented to the Board of Director s by the Chair of the Budget/Finance Committee. Reviews of
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 22 the Budget will be held quarterly during regular meetings of the Board of Director s with the Budget / Finance Committee Chair where amendments may be presented if needed for approval by motion and majority vote. Budget Review meetings will take place at the July, October and January regular meetings of the Board. Section XIX: Regular Meetings The Board of Director s has the responsibility to conduct the management and operations business of the Pleasant Forest Camping Club through motion and majority vote during its regular meetings which are held at least quarterly and are open to the Member ship.
Written summary of discussions and verbatim motions are taken and available to the Member ship. The Board shall meet no more than 30 days following the Annual Meeting of the Member ship and shall meet at least once monthly in regular session open to the Member ship. Section XX: Executive Meetings Executive Meetings may be called by the President of the Board of Director s in order to discuss personnel matters of its employees or Member s, contract negotiations or real property matters. These Meetings are closed to the general Member ship. No voting occurs during executive Meetings. Discussions are not recorded.
Any actions contemplated by these discussions are brought into an open session and included in a motion to approve the action desired with a majority vote of the Board of Director s authorizing the action. Section XXI: Special Sessions Special Sessions are called in the event of business requiring transactions outside of the regular meeting session. These sessions may include work sessions for training purposes or to set goals and objectives for the year together as a Board. These sessions may be in response to an emergency. These sessions may be closed or open as determined appropriate by the President of the Board of Director s.
No voting occurs during special sessions. Any actions contemplated by discussions during a special session must be approved during a regular meeting of the Board by motion and majority vote.
Section XXII: Setting Goals and Objectives The Board of Director s will include adoption of a work program during the first quarter of their service for the year which shall include adoption of goals and objectives from which the Board of Director s shall base their work throughout the year. These goals and objectives will be presented at a regular meeting of the Board and adopted through motion and majority vote. Section XXIII: Meeting Notice / Agenda for All Meetings of the Board of Director s Each Member of the Board of Director s shall be furnished a written agenda no less than 5 days prior to the Regular, Executive or Special meeting.
For meetings of an emergent nature, Director s shall be given such reasonable notice as may be proper under the circumstances. Meeting notices shall also be posted in the Club house, posted on the Web page, available in the office for Member s, and provided to the Chairs of Committees no less than 5 days before Regular, Executive or Special Meetings. Agendas/meeting notices shall include the date, time, and place for the meeting and the items included for action.
Section XXIV: Board Meeting Materials All Member s of the Board of Director s shall receive business item meeting materials specific to the agenda no less than 5 days before the meeting for which the business shall be presented.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 23 Section XXV: Emergency Meetings of the Board In the case of a special session held due to an emergency, presentation of the action taken to remedy the emergency is approved during the special session by general consensus and formerly approved and entered into the official record at the next regular session of the Board following the consensus action.
In an emergency situation a special meeting of the Board of Director s is called by the President or the Vice President in his absence. . Section XXVI: Attendance Requirements Unexcused absences from any two Regular meetings of the Board of Director s during any one (1) fiscal year may be cause for removal of that Director by motion and majority vote of the Board of Director s at a regular meeting of the Board. Director s may attend meetings by means of telephone, teleconferencing, or through online connections. An absence related to health or well being is an Excused absence and is not held against a Director.
Section XXVII: Meeting Place All meetings of the Board of Director s must be held at common areas of the Club and the location published as part of the written agenda.
Section XXVIII: Number of Board of Director s to Serve on Board The number required on the Board is seven (7). Section XXIX: Majority of the Board A majority of a whole number of the Director s five (5) shall constitute a quorum for the transaction of business for any meeting of the Board of Director s. A minority of the Board of Directors present at any regular or special meeting without a quorum of Directors will adjourn their meeting until such a time that a quorum of the Board of Director s can be achieved. No business may be transacted until a quorum of the Board of Director s is present.
Section XXX: Recall or Removal of a Board Member (s) Board Director (s) may be recalled or removed for cause upon a motion and majority vote of the Board of Director s during a regular meeting of the Board. The Director may be removed by Court action in the case of fraudulent dishonest acts or gross abuse of discretion or abuse of power. A Board Director may be removed for no cause through petition process. Section XXXI: For Cause Removal Removal of a Board Director (s) for cause means a felony conviction, a court determination of unsound mind, failure to attend Board meetings as required in the Bylaws, failure to meet qualifications of a Director as outlined in these Bylaws, failure to enforce the Bylaws or Rules and Regulations, failure to perform fiduciary responsibilities.
Section XXXII: Member Right to Remove Board of Director (s) for cause A Member may call for removal of a Board Director (s) for cause by notifying the Board of its fiduciary responsibilities with the corrective action requested before the Board of Director s at a regular meeting of the Board. The Board of Director s may call for censure, suspension, fine or removal of the Director (s) for cause. Such action on a Board Director requires a motion and majority vote of the Board of Director s during a regular meeting of the Board. Section XXXIII: Without Cause Removal A Member (s) may call for removal of a Board Member (s) without cause through the petition process.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 24 Section XXXIV: Robert’s Rules of Order Robert’s Rules of Order Newly Revised will govern the proceedings of all meetings of the Board of Director s when not inconsistent with these Bylaws. Article XIII Committees and Subcommittees Section I: Appointment to Committees The Director assigned as liaison to a Committee shall recruit and appoint the Member s of that committee(s) from applications received. All interested Member s must complete and application whether they are seeking a new appointment or a renewed appointment.
Applications for appointment to Committees are available throughout the year and at the Annual Member ship Meeting. The President referred and may create and appoint such additional committees or sub-committees as needed.
Section II: Committee Member s Entered into Record The first regular meeting of the Board will include appointment or reappointment of Committee Member s which shall be entered into the official record of the meeting. Care will be given to have a balance of new appointees and re-appointees to the Club Committees. Section III: Term of Service Committee appointments run from July through June for the 12 month period. Appointments are for one year only. Existing Committee Member s may reapply to service for additional years. Section IV: Makeup of Committees All effort should be given to filling committee vacancies with a balance of male and female Member s and a balance of new appointments and reappointments.
Additionally, a balance of all season or seasonal use Member s should be a factor when filling vacancies. Section V: Number of Member s per Committee The maximum number of Member s to a committee is seven (7). The minimum number of Member s to a Committee is five (5). The Chair is elected by the Committee. Committees include on Board Liaison Director who is a non-voting Member. Section VI: Limited Authority Committee Members are, under the umbrella of the Board of Director s, the Bylaws and the Rules and Regulations of the Club.
Section VI: Chair of Committees The Member s of a Committee will elect a Chair at their first meeting. Section VII: Requirements of Meetings Committee shall meet at least once quarterly and when business comes before them and as needed at a time and day set by the Committee Member s. The Chair is required to produce an agenda to the meeting and file a copy of the agenda in the PFCC offices. Committee business advances forward for action by the Board of Director s through the use of
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 25 Recommendations Sheets.
Notes may be included as part of the record of the Committee but are not required. The exception is that in a Grievance Committee meeting, all notes must be destroyed and only the Recommendation Sheets move forward if forwarded to the Board. In the case of an agreement between parties, that shall be reduced to writing, signed by both parties and the Chair of the Committee, dated, and filed in the Member file under lock and key in the Offices of the PFCC.
Section VIII: Decision Making Member s of Committees shall make decisions based on a majority vote of the Member s of the Committee present. In no case, May fewer than three (3) Member s, Chair included, cast a business action vote. Voting is in person or by telephonic presence during the meeting. Record of Committee actions are through the use of motion sheets which are submitted to the Board through the appointed Director of the Board and made part of the official record of the regular meeting to which they are presented.
Section IX: Recommendations to Board of Director s Majority voted business of a Committee is forwarded to the Board of Director s through the Board Liaison to the Committee.
Committee Member s may be asked to attend Board meetings from time to time to present business items. The Board Liaison makes the report of the Committee work during a regular meeting of the Board. Section X: Budget / Finance Committee The Budget/Finance Committee shall be in place at all times. The Budget Committee will assist the Board of Director's in implementing a fiscal budget whereby all obligations of the club are met. This will include recommendations for dues paid by members, budgetary line items, capital reserve funds. The Budget Committee will review the budgetary line items in January, April, July, and October.
Their recommendations of adjustments to the Budget will be submitted to the Board of Directors upon completion of their review. The Budget Committee will serve as financial advisors to the Board of Directors.
Section XI: Nominating / Elections Committee The Nominating / Elections Committee is appointed for a three month duration period only or as long as needed during the annual election process. The Nominating Committee promotes and recruits candidates for election to the Board of Directors and candidates for appointment to Committees and Subcommittees. The Nominating / Elections Committee coordinates the election process, assures publication of candidate information, and produces public forums if requested. The Nominating /Elections Committee receives all ballots at a designated mail box at the Club offices and insures their safekeeping.
The Nominating / Elections Committee is relieved of their official duties following the official count. Section XII: Grievance Committee This Committee shall be in place at all times. This Committee shall act as a dispute resolution group to resolve issues between Members. Every possible effort will be made to resolve issues with the best interest of the Club as a whole in mind. This is a confidential committee which does not tape or retain notes of its sessions. The Committee does not hear matters related to compliance issues of the Bylaws or Rules and Regulations. Any agreement between parties is reduced to writing and signed by each party and the Chair.
The agreement is dated and filed in the Member file in the offices of the PFCC. Any unresolved matter may be referred to the Board of Director s if desired through the use of Recommendation Sheets. All notes of the Committee Members are destroyed following completion of the grievance process whether the issue is resolved or not.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 26 Section XIII: Compliance Committee This Committee shall be in place at all times. This Committee shall conduct a quarterly assessment of Member s’ compliance to the Rules, Regulations and Covenants. The Member may be given a verbal or written notice of the infraction and the Board of Director s shall be notified. The Member shall have 30 days to come into compliance or notify the Board and the Chair of the Committee of their effort to comply. If no attempt is made by the Member to comply the Board may either fix the problem at the Member s expense or take disciplinary action.
The Compliance Committee shall supervise the health, welfare and safety of the Club and its members according to the rules and regulations set by the Club. The Committee shall consist of 5 to 7 members. The members will be made up of volunteers. They shall report to the Director which has been designated as the liaison Director to the Committee. They shall routinely assess members' compliance to the by-laws and rules and regulations. They shall assist the Board of Directors and the By-Law Committee in implementing changes to the rules and regulations.
Section XIV: Bylaws Committee This Committee shall be in place at all times. The Bylaw Committee meets when called to meet by the Board of Director s during a regular session of the Board by motion and majority vote to review Rules and Regulations to ensure they are consistent with the Bylaws, to address a request to make change to the Bylaws, and to provide clarification on Bylaw matters. Member s requesting the Bylaw Committee meet must do so through written request to the Board of Director s. In conjunction with the Compliance Committee, the Bylaws Committee Member s are required to cast a majority vote in order to present recommendations for change on the Rules and Regulations to the Board and shall do so through the use of Recommendation Sheets.
Bylaw Committee Member s are required to cast a majority vote in order to forward Recommendation Sheets for changes to the Bylaws to the Board for approval to forward to the Member ship for a ballot vote. The Bylaws Committee assists Member s and the Board of Director s to resolve issues of interpretation of the Bylaws upon request. Section XV: Board of Director Liaisons to Committees The Board of Directors will appoint a Board Director who is not an officer to serve as an ex-officio member to the following Committees: Bylaws Committee, Budget/Finance Committee, Compliance Committee, and Grievance Committee.
In the case of insufficient or unavailability to a Board liaison, the Vice President will serve in this capacity. Section XV: Subcommittees Subcommittees are in place to implement budgeted services, events and activities. They are informal in nature and consist of such groups as Activities, Fishing, Welcoming, Helping Hands, and Beautification. They meet as needed and consist of volunteers who have an interest in the service, event, or activity. Their structure is contained in the Rules and Regulations. Their work is through the adopted budget process. Subcommittees must submit and annual budget and are responsible for income and expenditures for their service, event, and/or activity.
Section XVI: Special Committees The Board of Directors shall call for a special Committee to research or study a special project or interest of the Membership or of the Board of Directors. The Committee shall consist of no fewer than three (3) member volunteers. A Board liaison shall be assigned to the Committee. The Committee’s work shall be for a fixed duration.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 27 Section XVII: Roundtable Meetings with the Board The Board will meet quarterly with all Committees in a closed special work session to communicate goals and objectives, to assess progress or needs of the committees, to coordinate efforts. Article XIX Agents of the Club Section I: Agent Volunteers Agents of the Club who are volunteers with the Club consist of those Member s appointed after an application and interview process of all interested Member s to serve in such positions to manage the bar or the kitchen, to serve in the bar or kitchen, or to manage the Club marketing and sales.
Member volunteer agents may or may not be stipend volunteers. Agent Volunteers are required to have some special fiduciary requirement to fill the volunteer position. Section II: Stipends Stipends by way of quarterly dues reimbursement or shift fees are approved by the Board of Directors by motion and majority vote during a regular meeting of the Board. Stipends are reportable expense of the PFCC.
Section IV: Donations for Food and Beverage Services Donations for food and beverage handling services may be collected on a volunteer basis only and are not required for services rendered as an agent of the Club. Agent volunteers are responsible for any year-end tax reporting requirements of the IRS for receipt of donations. Section V: Other Agents of the Club Other agents of the Club may consist of those firms or businesses who are employed from time to time in the capacity of financial, insurance, legal or other services necessary to manage the Club to meet the Board of Director s fiduciary responsibilities to the Corporation.
Article XX Censure, Suspension, Fine or Termination of Member ship Section I: Censure, Suspension, Fine or Termination The Board of Director s shall take action to censure, suspend, fine or terminate the Member ship of any Member for cause. Termination requires a motion and unanimous vote of the Board of Director s at a regular meeting of the Board. Censure, fine, or suspension require a motion and majority vote of the Board of Director s at a regular meeting of the Board Section II: Non Compliance, Illegal, Criminal Activity Any Member ship may be terminated or suspended for non compliance of Bylaws and/or Rules and Regulations, for illegal or criminal activity, or for behavior or actions threatening the safety, health, and well being of the Club or its Member ship.
Section III: Non Payment of Dues, Fees and Other Charges
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 28 Any Member ship may be terminated or suspended for non-payment of Member ship annual dues, assessed fees or dues and other charges through a motion and unanimous vote of the Board of Directors during a regular meeting of the Board. Section V: Failure to Remain Current for Contract Sales Any Membership may be terminated or suspended for failure to remain current on a contract sale with the Club. All principal and interest owed shall be paid in strict accordance with the terms of the application and the contract.
If payment due or any other charges have not been paid within the (30) thirty days of the date billed, all privileges of Member ship with the Pleasant Forest Camping Club will cease through a motion and unanimous vote of the Board of directors during a regular meeting of the Board. In the event of the suspension of privileges the delinquent Member is still financially liable for owed debts to the Club and all accumulated charges.
Section XI: Delinquent Payments of Dues and Fees Members who are delinquent in account will pay for any and all expenses incurred by the Club to collect money owed. Section XII: Delinquency After 30 Days and Contract Sales In the event that dues are not paid and become delinquent after 30 days of the due date, all privileges and rights of Member ship shall be suspended. The Member has opportunity to meet with the Board of Directors in Executive Session and explain why termination procedures should not continue.
Section XIII: Delinquency After 90 Days Dues and Contract Sales If delinquent dues and interest are not paid within the ninety (90) days of their due date, the Member ship will be terminated.
Termination of a Member ship includes forfeiture of all money paid the Club, including but not limited to money paid for Member ship or any improvements made to a Member ship lot. Section XIV: Right to Appeal The Member has the right to appeal to the Board of Directors in writing or in person giving cause as to why they shouldn’t be terminated.
Section XV: Final Action to Termination for Delinquent Dues and Contract Sales Final action taken in all cases involving forfeiture and termination will be acted upon by the Board of Director s while in session and they shall immediately notify the Member of their decision. That notification will be in writing and signed by the President of the Corporation. It may be hand delivered or sent by the US mail process that requires a signature of receipt. Section XVI: Member Rights Suspended for Delinquent Accounts Suspension includes no access to their Member ship lots except to obtain or remove personal property from PFCC property only and must be prearranged with the Ranger.
Suspension includes loss of Gate Card use. Access to a Membership lot for a Member under suspension requires advance notice to the Ranger. The Ranger must stay with the suspended Member at all times. Such a suspension will remain in place until the delinquent dues and penalties are paid. If the suspension is not a matter of money, the suspension can only be removed by an approval of the Board of Director s through motion and majority vote during a regular session of the Board.
Section XVII: Member Rights Under Suspension for All Other Violations
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 29 A Member under suspension has the right to request of the Board of Director s the opportunity to appear before them in session to give evidence why he or she should not be suspended. Following "show cause" session, the Board of Director s shall retire to discuss the evidence given. If the Board decides that there was good cause and mitigating evidence to support the Member s claim, they may waive the suspension period of any length of time acceptable.
Section XIX: Member ship Purchased for the Use of Another Any Member ship may be terminated or suspended for purchasing or holding a Member ship for the use of anyone who is not a Certificated Member.
Section XX: Activities Jeopardizing the Club Member ship will be terminated or suspended for any activity which would jeopardize the zoning status, sanitation, safety or general welfare of Pleasant Forest Camping Club. Section XXI: Illegal Activities Any Member ship may be terminated for documented illegal activity on the Club property including common areas and exclusive use lots. Section XXII: Initiating a Request for Termination or Suspension Initiating a request for termination or suspension of a Member must be in writing and clearly state the reason for the request to terminate for cause.
A Member, Board Member, or Committee Member may initiate the action. The Board of Director s will review the request and may forward the request to an appropriate Committee for its review and recommendation. Section XXIII: Investigation The termination process begins with review of the documented violation by the Board of Director s in an Executive Session and a recommendation to proceed with termination or suspension. The Board of Director s will enter into the record in open session and vote to proceed with the action recommended in Executive session by motion and majority vote during a regular session of the Board.
Section XXIV: Notice to Member With a vote to proceed with termination or suspension, written notice of intent to terminate or suspend is sent to the Member , by registered mail, at least 30 days in advance of any final action to terminate or suspend Member ship by the Board of Directors. The Member is billed for the expense of sending the registered letter. The Member has a 15 day response period from receipt of the letter to defend against any charges and may accomplish this by meeting with the Board and the Committee to which the matter was referred.
Section XXV: Termination or Suspension Vote Termination or suspension is accomplished by a majority vote of the Board of Director s following final review of the matter during an Executive Session.
Section XXVI: Recording of Termination A termination will be recorded only after the conclusion of any appeal process contained in these Bylaws. Section XXVI: Rights Cease upon Termination
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 30 Upon termination, all rights of the Member shall immediately cease and all monies due the Club must be paid and all property of the Club, including the Gate card, returned. The terminated Member is not permitted on the grounds following termination for any reason unless pre- arranged and accompanied by the Ranger at all times for removal of personal property or finalizing a Member ship sale. Section XXVII: Suspension The Board of Director s may initiate a suspension in lieu of fine or termination at their discretion.
The matter will be reviewed in an Executive Session with recommendation brought forward for a motion and vote of the Board taken at the next regular meeting of the Board. The length and terms of the Suspension are set by the Board of Director s.
Section XXVIII: Censure The Board of Director s may initiate a censure in lieu of fine, suspension or termination at their discretion for documented libelous or slanderous actions against an employee or Member of the Club. The matter will be reviewed in an Executive Session with recommendation brought forward for a motion and vote of the Board taken at the next regular meeting of the Board. The length and terms of the censure are set by the Board of Director s. Section XIX: Aiding a Suspended or Terminated Member No Member is permitted to grant access to a Member who has had his gate card taken or frozen for use.
Member s who have granted access to a Member known to them as being denied access to the Club will be in violation of the Bylaws of the Club and will be subject to suspension or termination.
Article XXI Appeal Process Section I: Appeal Prior to Termination for Delinquent Dues and Contract Sales Any Member that is undergoing a termination process has the right to an appearance before the Board of Director s in Executive Session to explain why he or she should not be terminated. If the Board of Director s determines that there is good cause, they may waive the termination process for a period not to exceed 12 months from the original date that the dues were owed. Any failure to meet the terms of the waiver will result in immediate termination. In the event that the Board of Director s decides to proceed with termination, then the value of the Member ship and all sums paid to the Club are forfeited.
Section II: Verification of Non Notification A Member who can show cause why they did not receive notification of their process to appeal a termination may and were unable to respond in the timeframe required for the appeal process may have their appeal process extended upon review by the Board of Directors. Article XXII Amendment or Repeal of Bylaw
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 31 Section I: Process for Amending Bylaws The Board of Director s and the Bylaw Committee have responsibility and authority to forward proposed changes of the Bylaws to the Member ship for a ballot vote.
Both the Bylaw Committee and the Board must have a majority vote of its Members in order to proceed with the ballot process. The Board must initiate the ballot process within 30 days of the approved motion to call for a vote. Any section within the Bylaws that is found to be out of compliance with required local, county, or state adherence; that section alone will be changed by the Board of Director s during a regular meeting of the Board of Director s through a motion and majority vote. All other sections of the Bylaws will remain in full force and effect. Section II: Approved Changes to Bylaws All amendments to the Bylaws must be approved by the affirmative vote of more than 50 percent plus one of the Member s responding to a general ballot.
Section III: Effective Date for Amended Bylaws Amendment will become effective immediately after acceptance by Member ship. Section IV: Circulation of Amended Bylaws to Membership Any section changes in the Bylaws shall be circulated to the Member ship of the Club, in writing, by mail, within thirty (30) days of the accepted changes.
Section V: Membership Process for Amending Bylaws Proposals for amendments, repeal or adoption of new Bylaws by the Membership is through the petition process. Section VI: Amending Rules and Regulations Rules and Regulations are amended through approved proposed changes recommended by a Committee, a Member or Member s, or by the Board of Director s. A majority vote of the Board of Director s during a regular session of the Board through motion and majority vote, and a majority vote of the Compliance Committee, and a majority vote of the Bylaws Committee are required to change Rules and Regulations of the Corporation .
If any section within the Rules and Regulations is found to be out of compliance with Bylaw policy and provisions; then that rule or regulation alone will be changed by the Board of Director s during a regular meeting of the Board through motion and majority vote, and all other sections of the Bylaws will remain in full force and effect.
Article XXII Enforcement of the Bylaws and Rules and Regulations Section I: Enforcement by the Board of Directors, Agents, and Employees of the Corporation The Bylaws of the Corporation and the Rules and Regulations of the Club are in effect for the health, safety, welfare, and management of Pleasant Forest Camping Club. Failure to comply with the terms and conditions of these documents by the Board of Directors during the course of their service to the Club will result in immediate removal from the Board. Section II: Enforcement as Members
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 32 The Bylaws of the Corporation and the Rules and Regulations of the Club are in effect for the health, safety, welfare, and management of Pleasant Forest Camping Club.
Failure to remain in Good Standing as a Member and comply with corrective action requested by the Board of Director s and its Bylaws and Compliance Committees in order to comply with the terms and conditions of these documents will result in termination of Member ship. Section III: Legal Remedies to Enforce In the event the Court system must be used for the purpose of enforcing any of the rules and regulations of the Club, the cost associated with enforcement shall be the responsibility of the Member if the Club wins the judgment. The cost of enforcement shall be the responsibility of the Club if the Member wins the judgment.
Section IV: Steps and Outcomes for Enforcement Notice of termination of Member ship will be sent to a Member for failure to pay dues, fees, fines or assessments; for uncorrected compliance violations of the Club or County, and for all other uncorrected activities or behavior for which the Member has received notice of correction by mail or through a meeting of the Board of Director s. Section V: Other Legal Remedies All other available legal remedies shall be pursued at Member expense to enforce the Bylaws and Rules and Regulations of the Pleasant Forest Camping Club including the County Sherriff and the applicable Thurston County Court systems.
Section VI: Right to Enter Exclusive Use Membership Lot When a Member fails to correct a violation of the Rules, Regulations & Covenants, after being notified in writing by the Board of Director s and given a thirty (30) day time limit. The Board of Director s its successors or authorized agents of the Board, reserves the right to enter the said Member s campsite and take whatever action is necessary to place said campsite in compliance. The expenses incurred there of shall become due and payable from said Member to PFCC within thirty (30) days of notification to pay.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 33 Appendix Definitions and Terms Abandoned Property Property left behind when a Member ship has been terminated repossessed, sold, transferred, or otherwise left behind when a Member ship ends.
Adult: A person 21 years of age or older Agent A person acting in official capacity as a volunteer or through a contract for services. Annual: yearly and may be in line with a calendar year or fiscal year. Annual Dues: The yearly Member ship fee set by the Board of Director s and due from every Member ship in the amount set by the Board.
Bylaws The policy document of the PFCC Calendar Year: January through December. Campaigning The act of soliciting votes for a particular candidate or for or against an interest or issue. Cause a substantial reason put forth in good faith that is not unreasonable, arbitrary, or irrational and sufficient to create a reason to act Censure Official disapproval to be entered into the file of the Member found to be In violation of the provisions of the Rules and Regulations or Bylaws. Certificate Title to Member ship in the Corporation and identification of exclusive use rights to a specific lot Club Pleasant Forest Camping Club.
Club Owned Site Those lots not issued a Certificate Common Property areas of land and facilities designated and regulated by the Board of Director s for use by the Membership Conflict of Interest Multiple interests or personal agendas that conflict with the interests of the Club as a whole Consensus General agreement of those present to proceed Contract Sale Member ships sold between the Club and another Party for the purchase of a Member ship
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 34 Corporation The non-profit Corporation known as Pleasant Forest Camping Club or Club. Courtesy Site Club lot designated for use by a Member if needed or the Member’s Non-Member guest . Dues The annual payment every Membership pays to maintain the Club and its facilities. Eligible to Vote Certificated Member s who are Members in good standing. Emergency Life threatening, legal implications/complications, safety and welfare Employee A person receiving salary or wages in performance of specific job related duties as set by the Board of Directors.
Exclusive Use The privilege granted a Member through a Certificate of Member ship for non commercial business use of a Member only lot. Executive Meetings Confidential closed meetings of the Board of Directors for the purpose of Discussing personnel/member or real estate/contract matters. Extended Stay The request to the Board of Director s for a Non-Member to exceed the 30 day per year stay at a Member ship Member lot Facilities Roads, Lots, Pavilion, Pond, Club House, Patio, Bar, Family Room, Comfort Stations, Fiduciary One who acts, in a legal role, in the best interests of others Fiscal Year: April 1 through March 31.
The financial budget year for the Corporation .
General Member ship: The class of Member ship established for the Club by the Board of Director s through its authority to set as provided for in the Articles of Incorporation . Improvements Utilities and personal properties such as sheds, gazeboes, electrical and water upgrades, landscaping. Lien legal right to hold or sell property to settle a financial obligation Liaison the Board contact between the Committee / Subcommittees Libel a damaging written statement to hurt the reputation of another Majority A membership vote that equals 50% plus one to qualify as supported Mean The average of all numbers of votes added together and then divided by
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 35 the number of candidates with votes Member The adult identified person or persons on a certificate of Member ship And assigned exclusive use lot. Member ship the purchased equal value privilege to use and share in the Club and its Facilities and the exclusive use rights to a Member lot as assigned to that Member ship. Member ship in Good Standing A Member that is current in payment of all monies owed To the Club and has no uncorrected violations or citations of the Bylaws or Rules & Regulations.
Membership Fee The transfer fee.
Membership Lots Lots assigned for exclusive use by certificated Member . Memberships Not In Good Standing A Member in violation of the Bylaws or Rules and Regulations. A Member With outstanding financial accounts with the Club. Net Proceeds: Amount of money received from a sale after subtracting transaction costs. Non-Member A guest to the Campground who is not on a Certificate Of Member ship Occupancy Limitations Length of stay on exclusive use lot by a Member Off Season The camping period of November through April Officers Board of Director members who are elected or appointed to service as President, Vice President, Secretary, Treasurer or Secretary/Treasurer Primary Season The camping period of May through October Petition A formal document to gather signatures in support of or against an Interest requiring one signature per Membership with a maximum of two signatures per individual.
Property All the real estate and facilities operated by the Club as Member lots And recreation facilities for Member s. Quorum Three Directors gathered on a 5 member Board of Directors. Five Directors gathered on a 7 member Board of Directors. Recommendation Sheet Similar to a motion sheet used by the Board of Directors. This sheet is for use by Committee members who are forwarding a matter to the Board for action.
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 36 Recreational Units State licensed boats, trailers, golf carts, bicycles, motorcycles, off road vehicles, yurts, tents, gazeboes.
Recreational Use leisure activities. Recreational Vehicles State licensed travel trailers, motor homes, and RV Status Licensed Park Models. Rules and Regulations The procedural document of the Bylaws Seasonal Camper Campers whose stay at Pleasant Forest Camping Club is up to 180 days In a calendar year Seniority The date of Member ship establishing an opportunity offering which is only available in limited numbers Slander A damaging oral statement to hurt the reputation of another Special Committee Appointed for a specific purpose project with a time limit for completion of their work Special Meetings Meetings that involve attendance and participation of Members Special Sessions meetings of the Board of Directors for specific purposes where no Voting takes place Stipend A fixed or regular payment, or allowance, for services rendered with tax reporting responsibilities Stipend Volunteer A volunteer who is provided a stipend for certain yearly, shift, or half year long service of a non essential nature to the Club’s operation.
Subcommittee An ongoing Committee that is tied to the implementation of budgeted activities, member service, or event.
Transfer Fee the money paid to the Corporation for administrative services from the private sale of a Member ship to another private Party
Proposal for Amendments to Bylaws 2010 First Draft Property of the Dream Team 37 Value of Corporate Membership The amount set by the Board of Directors for corporate owned memberships, Club lot. Guest A Non-Member of Pleasant Forest Camping Club invited by a Member Volunteer Member s of Pleasant Forest Camping Club who give of their available time to contribute to completion of a program, activity, service, or project.