REGULAR PERSONNEL COMMISSION MEETING SEPTEMBER 15, 2021
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REGULAR PERSONNEL COMMISSION MEETING
SEPTEMBER 15, 2021
The Personnel Commission holds their meetings on the third Wednesday of each month at 4:30 p.m.
unless otherwise noticed.
The Personnel Commission may consider and act on an agenda item in a different order or an item may
be considered earlier or later than the estimated time. Additionally, discussion of the agenda items may
be postponed to a future meeting.
PUBLIC ACCESS/COMMENTS
In accordance with Governor Newsom’s Executive Order N-29-20 regarding COVID-19, members of the
public will continue to have the right to observe the public meeting via
https://us02web.zoom.us/j/85256477257 and submit public comment in writing at
Classifiedhr@venturausd.org or live public comment via the Zoom
Platform. Both written and live public comment requests are available for the Public Comment agenda
item as well as the Public Comment on Closed Session agenda item. Public comment and live Public
Comment requests will be accepted for a 24-hour period ending one hour prior to the start of the
Opening Procedure of the meeting. (no later than 3:30pm on Wednesday, September 15, 2021). All
written public comment received via the designated email address, referenced above, will be provided to
the Personnel Commission prior to the start of the meeting for review. The written public comment will
not be read or summarized, but will be made part of the minutes of the Personnel Commission meeting.
ANY REQUESTS RECEIVED FOR LIVE OR WRITTEN PUBLIC COMMENT BEFORE OR AFTER THE
24 HOUR PERIOD WILL NOT BE PROCESSED. A member of the public may submit a request to
provide live public comment also using the above-referenced email address. The request must be
received during the 24-hour period referenced above. Once received, an email with a Zoom link will be
provided with directions and the procedure to provide live public comment. Public comments are limited
to three minutes.
POSTING INFORMATION
The agenda for the special Personnel Commission meetings will be posted 24 hours in advance. The
Personnel Commission Agenda is posted at the following location:
• Ventura Unified School District, Education Service Center (Always)
255 W. Stanley Avenue, Suite 100, Ventura, CA (Guard shack)
This serves as the main posting location pursuant to the Brown Act, Government Code §54954.2(a)
Pursuant to Government Code 54957.5, a copy of all documents related to any item on this agenda that have been submitted
to the Commission may be obtained from the Commission Office, 255 West Stanley Avenue, Suite 100, Ventura, CA 93001.
Any individual with a disability, who requires reasonable accommodation to participate in a Personnel Commission meeting
may request assistance by contacting the Personnel Commission Office/Classified Human Resources, 255 W. Stanley Avenue,
Suite 100, Ventura, CA 93001 or 805.641.5000, ext. 1170 or FAX 805.653.7852.PERSONNEL COMMISSION
MEETING AGENDA – SEPTEMBER 15, 2021
Public Access
Public Streaming of the Personnel Commission Meeting at
https://us02web.zoom.us/j/85256477257
A. CALL TO ORDER - 4:30 P.M.
B. ADOPTION OF AGENDA
C. APPROVAL OF MINUTES
• August 18, 2021 (Special Meeting)
D. RETIREES
E. PUBLIC COMMENTS
Public comments are welcomed by the Personnel Commission within reasonable meeting time considerations in order to conduct the
District’s business. During this time the Chair of the Commission may acknowledge visitors’ requests to speak on a topic not on the
regular Personnel Commission agenda. The Personnel Commission is prohibited from taking action on any item that is not part of the
printed and published agenda. Those requesting to speak are encouraged to submit comments in writing.
F. INFORMATION ITEMS
1. VESPA Report
2. Director’s Report
3. Recruitment & Selection: Hiring Update
G. ACTION AGENDA ITEMS
1. Commission’s Joint Appointment to the Personnel Commission: Announcement of Intended
Appointee
2. Revision to Personnel Commission Rules and Regulations, Section 50.2.6 (Examinations, Continuous
Examinations) – Action Requested
3. Approval of Revised Classification Specification: ASB Accounting Technician
4. Approval of Revised Classification Specification: PE Equipment Attendant
5. Reclassification of Position: Communications Coordinator to Director of Communications
6. Request to Modify Salary Range Placement (PCRR 170.1) – Director of Food & Nutrition Services and
Director of Fiscal Services
H. CONSENT AGENDA ITEMS
1. Personnel Transactions Report
I. COMMISSION COMMENTS — No official action will be taken.
J. CLOSED SESSION
1. Public Employee Discipline/Dismissal/Release - Government Code §54957(b)
K. REPORT OF ACTION TAKEN IN CLOSED SESSION
L. ADJOURNMENT
Pursuant to Government Code 54957.5, a copy of all documents related to any item on this agenda that have been submitted
to the Commission may be obtained from the Commission Office, 255 West Stanley Avenue, Suite 100, Ventura, CA 93001.
Any individual with a disability, who requires reasonable accommodation to participate in a Personnel Commission meeting
may request assistance by contacting the Personnel Commission Office/Classified Human Resources, 255 W. Stanley Avenue,
Suite 100, Ventura, CA 93001 or 805.641.5000, ext. 1170 or FAX 805.653.7852.MINUTES
AUGUST 18, 2021
CALL TO ORDER A special meeting of the Personnel Commission of the Ventura Unified School District was held via Zoom on
August 18, 2021. Ms. Stallings, Chair, called the meeting to order at 4:30 p.m.
Present: Commissioners Campbell, Walker and Stallings. Classified Human Resources Staff Members Present:
Andrea Crouch, Classified Human Resources Director and Belen Gonzalez, Human Resources Supervisor, and
Reina Murillo, Human Resources Analyst.
ADOPTION OF On a motion by Mr. Walker, seconded by Ms. Campbell, the agenda for the August 18, 2021 Personnel
AGENDA Commission meeting was adopted by a vote of 3-0. (Ayes – 3/Walker, Campbell, Stallings; Nay 0; Abstain 0)
APPROVAL OF On a motion by Mr. Walker, seconded by Ms. Campbell, the minutes of the June 16, 2021 Regular Personnel
MINUTES Commission meeting were approved by a vote of 3-0. (Ayes – 3/Walker, Campbell, Stallings; Nay 0; Abstain 0)
RETIREES Ms. Crouch reported that the following retirees could not be present at the meeting but their Certificate of
Appreciation would be mailed to them:
Nancy Arth, Senior Office Assistant, 25 years of service
Bonnie Brunsman, School Administrative Assistant I, 16 years of service
William Damerell, Bus Driver, 1 year of service
Gudrun King, Senior Accountant, 21 years of service
Patrick Hackett, Custodian, 33 years of service
Joseph McDonough, Accounting Assistant, 23 years of service
Antonio Rojelio, Mechanic I, 18 years of service
In addition, the following retiree was present at the meeting and received a Certificate of Appreciation from
the Commission for her many years of service with the District:
Gwendolyn Anderson, Paraeducator II, 9 years of service
PUBLIC COMMENTS None
ITEM F1 VESPA REPORT
Ms. Carol Peek, VESPA President reported:
1) That they have reached a tentative agreement with the District.
2) She attended a great collaborative meeting with Ms. Crouch and Mr. Taylor regarding various topics
important to VESPA
3) VESPA members are happy and excited for the start of the school year.
4) VESPA has two new team members, they will be announcing them tomorrow.
ITEM F2 DIRECTOR’S REPORT
Ms. Crouch reported.
1) Everyone is gearing up for the start of school on Wednesday, August 25th, it is a very busy, active
time of year.
2) The District appreciates the recent negotiation process with VESPA, a tentative agreement has
been reached.
3) The annual School Administrative Assistant’s Meeting was held on Wednesday, August 11; it was
well attended and had good information.
Ms. Crouch continued with the following VUSD calendar highlights and upcoming events:
- All Staff “Celebrate” School year kick-off event on August 24th, which will be presented via
Zoom starting at 8:00am. Classified staff will be recognized for years of service: 10, 15, 20 and
a special recognition for those reaching a milestone of 25 to 40 years of service.Personnel Commission Minutes
August 18, 2021
Page 2 of 3
- Next regular Board of Education Meeting, Tuesday August 24, 2021.
- First day of school on Wednesday, August 25, 2021.
ITEM F3 RECRUITMENT & SELECTION: HIRING UPDATE
4) Ms. Crouch provided the Commissioners with an update regarding recruitment and selection. She
shared various recruitments are wrapping up and actively hiring to fill various positions:
- Child Nutrition
- Paraeducators II & III
- Various Clerical
- Custodian
- Grounds Worker
The department staff are very busy helping to ensure staffing is in place for the start of the school year.
ITEM F4 APPOINTMENT OF JOINT APPOINTEE TO THE PERSONNEL COMMISSION – ANTICIPATED TIMELINE FOR
APPOINTMENT FOR TERM BEGINNING DECEMBER 1, 2021 THROUGH DECEMBER 1, 2024
Ms. Crouch provided the Commissioners with information regarding the timeline for the appointment of the
Joint Appointee. Commissioners have the option to reappoint or open recruitment for the next term.
ITEM G1 RATIFICATION OF EXCESS VACATION CARRYOVER APPROVALS
After a brief discussion, on a motion by Ms. Campbell, seconded by Mr. Walker, and supported by the Chair,
the Personnel Commission ratified the nine (9), approved vacation carryover requests as presented by a vote
of 3-0. (Ayes – 3/Campbell, Walker, Stallings; Nay 0; Abstain 0)
ITEM G2 APPROVAL OF NEW CLASSIFICATION SPECIFICATION AND SALARY ALLOCATION: HEALTH SERVICES
PREVENTION PROGRAM SPECIALIST
After a brief discussion, on a motion by Mr. Walker, seconded by Ms. Campbell, and supported by the Chair,
the proposed classification specification for Health Services Prevention Program Specialist was approved as
presented, and allocated to range 230 on the Classified Represented & Confidential Salary Schedule by a vote
of 3-0. (Ayes – 3/ Walker, Campbell, Stallings; Nay 0; Abstain 0)
ITEM G3 APPROVAL OF NEW CLASSIFICATION SPECIFICATION AND SALARY ALLOCATION: REGISTERED ASSOCIATE
After a brief discussion, on a motion by Ms. Campbell, seconded by Mr. Walker, and supported by the Chair,
the proposed classification specification for Registered Associate (Social Worker, Marriage and Family
Therapist, Professional Clinical Counselor) was approved as presented, and allocated to range 310 on the
Classified Represented & Confidential Salary Schedule by a vote of 3-0. (Ayes – 3/Campbell, Walker, Stallings;
Nay 0; Abstain 0)
ITEM G4 APPROVAL OF NEW CLASSIFICATION SPECIFICATION AND SALARY ALLOCATION: PURCHASING SPECIALIST
After a brief discussion, on a motion by Mr. Walker, seconded by Ms. Campbell, and supported by the Chair,
the new classification specification and salary allocation for Purchasing Specialist was approved as presented
by a vote of 3-0. (Ayes – 3/ Walker, Campbell, Stallings; Nay 0; Abstain 0)
ITEM G5 APPROVAL OF REVISED CLASSIFICATION SPECIFICATION: ACCOUNTING ASSISTANT
After a brief discussion, on a motion by Mr. Walker, seconded by Ms. Campbell, and supported by the Chair,
the revised classification specification for Accounting Assistant (Fiscal Technician I) was approved as presented
by a vote of 3-0. (Ayes – 3/ Walker, Campbell, Stallings; Nay 0; Abstain 0)
ITEM G6 RECLASSIFICATION OF POSITION: SENIOR OFFICE ASSISTANT TO ADMINISTRATIVE SPECIALIST
After a brief discussion, on a motion by Mr. Walker, seconded by Ms. Campbell, and supported by the Chair,
the reclassification of the Senior Office Assistant (position #3560, Transportation) to Administrative Specialist
was approved, as well as reclassifying the incumbent, Teri Roots, based on a gradual accretion of duties per
PCRR 30.3, by a vote of 3-0. (Ayes – 3/ Walker, Campbell, Stallings; Nay 0; Abstain 0)
ITEM G7 RECLASSIFICATION OF NOON DUTY/PLAYGROUND SUPERVISOR TO CAMPUS SUPPORT ASSISTANT
After a brief discussion, on a motion by Ms. Campbell, seconded by Mr. Walker, and supported by the Chair,
the reclassification of the Noon Duty/Playground Supervisor to Campus Support Assistant was approved, as
well as reclassifying all the incumbents, based on a gradual accretion of duties per PCRR 30.3, and reallocating
from salary range 150 to range 155 by a vote of 3-0. (Ayes – 3/Campbell, Walker, Stallings; Nay 0; Abstain 0)Personnel Commission Minutes
August 18, 2021
Page 3 of 3
ITEM H1 PERSONNEL TRANSACTIONS REPORT
On a motion by Ms. Campbell, seconded by Mr. Walker, and supported by the Chair, the Personnel
Transactions Report was approved by a vote of 3-0. (Ayes – 3/ Campbell, Walker, Stallings; Nay 0; Abstain 0)
ITEM I COMMISSION COMMENTS
Mr. Walker inquired about…July Meeting and was curious about the outcome or impacts of the absences of a
July meeting. Dr. Castro was welcomed by the Commission and expressed gratitude for his attendance.
ITEM J PUBLIC COMMENT ON CLOSED SESSION ITEMS
None
ITEM K CLOSED SESSION:
It was decided that Closed Session was not needed at this time.
ITEM L REPORT OF ACTION TAKEN IN CLOSED SESSION
There was no Closed Session.
ADJOURNMENT On a motion by Ms. Campbell, seconded by Mr. Walker, and supported by the Chair, the meeting adjourned
at 5:46 p.m.Agenda Item D Classified Human Resources
PERSONNEL COMMISSION
255 W. Stanley Avenue, Suite 100
Ventura, California 93001
T 805.641.5000 x1170
www.venturausd.org
To: Personnel Commission
From: Andrea Crouch, Director Classified Human Resources
Date: September 15, 2021
Subject: Recognition and Honoring of Classified Retiree
The following classified employee recently retired from VUSD, and will be presented to the
Personnel Commission to honor, and recognize her many years of service to our students and
the District community.
Barbara Luttrell, Paraeducator II, DATA Middle School
o Retired September 3, 2021 - 25 years of service
Sheree Smyle, Job Developer & Employment Training Assistant, Ventura High School &
Special Education
o Retired September 1, 2021 - 8 years of serviceAgenda Item G1
Classified Human Resources
PERSONNEL COMMISSION
255 W. Stanley Avenue, Suite 100
Ventura, California 93001
T 805.641.5000 x 1170
www.venturausd.org
To: Personnel Commission
From: Andrea Crouch, Director Classified Human Resources
Date: September 15, 2021
Subject: Personnel Commission – Joint Appointee
Announcement of Intended Appointee - Term of Office: Dec. 1, 2021 – Dec. 1, 2024
John Walker was appointed as the Joint Appointee in June 2020 to finish out the term of the Commission’s
dear, previous appointee, Mr. Ed Lacey (through December 1, 2021).
Mr. Walker previously served as a VUSD Board of Education Member for 29 years, 1989 - 2018. In
addition, after retiring from his 34 year career with Verizon, Mr. Walker went on to serve as the Classified
Human Resources Director for Ojai Unified School District, and in post-retirement continues to assist their
Personnel Commission. VUSD is grateful for the experience Mr. Walker brings to his role as a Personnel
Commissioner, as well as the history and connection he has with the District.
In preparation for the appointment of the Personnel Commission’s Joint Appointee for the term beginning
December 1, 2021 through December 1, 2024, the following timeline is being presented regarding the
appointment process.
California Education Code §45246 requires that the appointee of the governing board and the appointee
of the classified employees shall publicly announce the name of the person they intend to appoint no later
than September 30. In accordance with our PCRR’s, after 30 days, and within 45 days after the
announcement, the Personnel Commission must hold an open hearing in which the public, employees,
and employee organizations may express their views on the qualifications of each candidate. After the
hearing, the two appointees may make their appointment or may make a substitute appointment or
recommendation without further notification or public hearing.
As such, the following timeline is recommended for the appointment of the Personnel Commission’s Joint
Appointee:
Date Action
September 15, 2021 Announcement of Intended Appointee to the Personnel Commission
(Regular PC Meeting) The Personnel Commission intends to announce the re-appointment of
John Walker as its Joint Appointee.
October 20, 2021 Public Hearing & Final Approval of Appointee
(Regular PC Meeting) (to be held after 30 days and within 45 days of September meeting
date/Announcement)
December 1, 2021 (noon) Three (3) year term begins
effective at noon on December 1, 2021 through noon on December 1, 2024Agenda Item G2
Classified Human Resources
PERSONNEL COMMISSION
255 W. Stanley Avenue, Suite 100
Ventura, California 93001
T 805.641.5000 x1170
www.venturausd.org
To: Personnel Commission
From: Andrea Crouch, Director Classified Human Resources
Date: September 15, 2021
Subject: Revisions to Personnel Commission Rules and Regulations
PCRR 50.2.6 (Examinations/Continuous Examinations)
In accordance with PCRR 20.2.7 – Action is Requested
In accordance with PCRR 20.2.7, action is requested that the Personnel Commission waive the second
reading and proceed with reviewing and approving the recommended revisions to PCRR 50.2.6 as outlined
below.
PCRR 20.2.7 AMENDMENTS, DELETIONS, OR ADDITIONS TO RULES: Prior to adoption, proposals to amend, delete, or
add to these rules and regulations shall normally be given two reading by the Personnel Commission. However, due to
extenuating circumstances or pressing timelines, and upon a recommendation by the Director of Classified Human
Resources, the Personnel Commission may waive the second reading.
During this time of extreme need to fill a multitude of various vacancies and the struggle to get enough
candidates to apply who are willing, able and ready to accept employment, there is a need to designate
recruitments as continuous, rather than continually open and close. Therefore, in an effort to be able to
respond to recruitment needs as quickly as possible, it is recommended that the Director of Classified
Human Resources be given authority to designate a recruitment as continuous:
50.2.6 CONTINUOUS EXAMINATIONS: The commission may provide for the continuous
examination of applicants for both open and promotional examinations. The
Commission Director of Classified Human Resources may designate examinations for
specified classes as continuous examinations. Applications shall be accepted every
working day and examinations shall be given as the need arises. If a qualifications
appraisal interview is required, the interview panel may consist of two persons who may
be employees of the District or the Commission, as designated by the Director of Classified
Human Resources.
REFERENCE: 1. Education Code Sections 45273 and 45292Agenda Item G3
Classified Human Resources
PERSONNEL COMMISSION
255 W. Stanley Avenue, Suite 100
Ventura, California 93001
T 805.641.5000 x1170
www.venturausd.org
To: Personnel Commission
From: Andrea Crouch, Director Classified Human Resources
Date: September 15, 2021
Subject: Approval of Revised Classification Specification
ASB Accounting Technician
In preparation of opening recruitment to fill a vacant ASB Accounting Technician position, a review of the
current classification specification was conducted. After reviewing the class spec, it was determined that
minor revisions needed to be made, including the minimum qualifications, which will bring it in alignment
with the minimum qualifications for Fiscal Technician I which is at the same salary level.
It is therefore recommended that the Personnel Commission approve the attached, revised classification
specification for ASB Accounting Technician as presented.
Attachment: proposed classification specification for ASB Accounting TechnicianCLASS TITLE: ASB ACCOUNTING TECHNICIAN BASIC FUNCTION: Under the direction of a Principal or designee Assistant Principal, perform a variety of technical accounting duties in support of associate student body (ASB) and high school accounts and functions; process, evaluate and record various transactions; maintain, balance, reconcile and adjust assigned accounts; prepare and maintain a variety of financial and statistical records, reports and files. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: Perform a variety of technical accounting duties in support of accounts payable, accounts receivable, ASB, and various other high school accounts and functions; process and verify various financial forms, documents and transactions. Process requisitions and prepare, type, code, print and distribute purchase orders for various goods and services for the high school; review and inspect orders to assure accuracy, completeness and proper cost calculations, authorization and vendor information. Receive, review and process invoices; verify invoices and match with purchase orders and other documents; prepare invoices for payment; audit, match and compare invoices with purchase orders, receivers and other documents; generate, issue and distribute payments. Process accounts receivable in support of high school and ASB activities; collect, receive, verify, balance and process incoming cash, monies, deposits and receipts; issue and prepare receipts; count and record monies into proper accounts; prepare and make bank deposits. Perform various cashier, customer service and inventory duties in the operation of the student store; greet and assist customers; stock shelves and display cases with appropriate products as needed; utilize cash register, bar code scanner, credit card processor and currency counter. Calculate, assemble, match, code, sort, tabulate, review, verify and post a variety of financial and statistical data; monitor and update funds, accounts and related journals and ledgers with income, expenditures and other transactions. Sell various items to students; collect and receive monies for PE uniforms, locks, school supplies, class fees, ASB cards, student store merchandise, fundraisers, yearbooks, game and dance tickets, drama productions, and other matters from students, parents and the general public. Maintain, verify and audit assigned accounts; review, adjust and assure accuracy of ledgers and journal entries; balance, adjust and reconcile accounts; monitor fund balances of assigned programs; audit accounts for errors and make appropriate adjustments. Research, compile, prepare and revise accounting data; prepare and maintain a variety of financial and statistical records, reports and files related to funds, accounts, revenue, fees, expenditures, students, personnel, deposits, sales and assigned activities.
Input and update a variety of financial and statistical data in an assigned computer system; establish and
maintain various automated records and files; initiate queries, develop spreadsheets and generate a
variety of computerized reports and statements; assure accuracy of input and output data.
Research, compile, prepare and revise accounting data and documents; compare and reconcile various
fiscal statements, records, reports, monies, receipts and documents to assure accurate accounting; review
data for accuracy and completeness; identify and resolve errors and discrepancies.
Prepare and coordinate cash boxes for athletic events; balance and reconcile cash boxes; prepare tickets
for distribution; maintain and update W-9 files for sports officials; process payroll information for athletic
officials and issues payments as assigned.
Communicate with personnel, faculty, administrators, students, parents and various outside agencies to
exchange information and resolve issues or concerns.
Operate a variety of office equipment including a calculator, copier, fax machine, scanner, computer and
assigned software.
Monitor inventory levels of student store, office and other designated supplies; order, receive and
maintain adequate inventory levels of supplies; maintain the school lost and found collection.
Assist in monitoring and maintaining the ASB budget and assure expenditures do not exceed established
limitations as assigned.
Train and provide work direction and guidance to student assistants and parent volunteers.
Perform other duties as assigned that support the overall objective of the position.
OTHER DUTIES:
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Methods, procedures and terminology used in technical accounting work.
Guidelines, practices, policies and procedures related to ASB accounting functions.
Financial and statistical record-keeping techniques.
Preparation of financial statements and comprehensive accounting reports.
Use and processing of purchase orders, requisitions, receivables, invoices and related documents.
Policies and objectives of assigned programs and activities.
Preparation, review and control of assigned accounts.
Data control procedures and data entry operations.
Modern office practices, procedures and equipment.
Operation of a computer and assigned software.
Oral and written communication skills.
Interpersonal skills including tact, patience and courtesy.
Arithmetic computations.
ABILITY TO:
Perform a variety of technical accounting duties in support of ASB and high school accounts and functions.
Maintain accurate financial and statistical records.
Prepare comprehensive accounting reports and statements.
Page 2|3Identify, investigate and resolve financial errors and discrepancies.
Monitor and audit revenue and expenditures.
Collect, receive, verify and process incoming cash, monies, deposits and receipts.
Assemble, organize and prepare data for records and reports.
Prepare, process and verify purchase orders and requisitions.
Maintain, balance, adjust and reconcile accounts.
Prepare invoices and billings for payment.
Compare numbers and detect errors efficiently.
Operate standard office equipment including a computer and assigned software.
Meet schedules and time lines.
Perform arithmetic calculations quickly and accurately.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Maintain regular and consistent attendance.
EDUCATION AND EXPERIENCE:
Any combination equivalent to sufficient experience, training and/or education to demonstrate the
knowledge and abilities listed above. Typically, this would be gained through: graduation from high school
and three years accounting experience including some work with ASB fiscal functions.
Any combination of education, training and experience equivalent to graduation from high school or
equivalent, and 2 years of accounting or fiscal recordkeeping experience, including experience working
with an automated financial system. Experience including some work with ASB related fiscal functions
preferred. College level coursework in finance, accounting, business administration or closely related
field is highly desirable.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
Constant interruptions.
PHYSICAL DEMANDS:
Hearing and speaking to exchange information.
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
Sitting or standing for extended periods of time.
Bending at the waist, kneeling or crouching to file and retrieve materials.
Reaching overhead, above the shoulders and horizontally.
Approved by Personnel Commission: 09/19/2007
Revised: Proposed revisions to PC 09/15/2021
Page 3|3Agenda Item G4
Classified Human Resources
PERSONNEL COMMISSION
255 W. Stanley Avenue, Suite 100
Ventura, California 93001
T 805.641.5000 x1170
www.venturausd.org
To: Personnel Commission
From: Andrea Crouch, Director Classified Human Resources
Date: September 15, 2021
Subject: Approval of Revised Classification Specification
PE Equipment Attendant
In preparation of opening recruitment to fill a vacant PE Equipment Attendant position, a review of the
current classification specification was conducted. After reviewing the class spec, it was determined that
minor revisions needed to be made to the minimum qualifications.
It is therefore recommended that the Personnel Commission approve the attached, revised classification
specification for PE Equipment Attendant as presented.
Attachment: proposed classification specification for PE Equipment AttendantCLASS TITLE: PE EQUIPMENT ATTENDANT BASIC FUNCTION: Under the direction of an assigned supervisor, perform a variety of activities involved in preparing, setting up, issuing, collecting, maintaining and cleaning athletic uniforms, supplies and equipment for use in physical education activities; prepare fields and athletic facilities for physical education activities; maintain locker room in a safe, clean and orderly condition REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: Issue, collect, sort, maintain and clean PE clothes, loaners, towels, uniforms, equipment or other supplies for use in physical education activities; assure proper storage of uniforms and equipment; launder and dry PE clothes as assigned; organize and maintain storage areas. Prepare gymnasium, fields or other athletic facilities for physical education and other activities; prepare, arrange, set-up and assemble equipment for physical education activities; dismantle and clean up equipment following physical education activities as required. Maintain locker room and other assigned physical education areas in a safe, clean and orderly condition; pick up paper and other debris from locker room, athletic facilities and adjacent areas; sweep and mop floors; clean lockers; empty waste receptacles as needed. Monitor activities and assist in assuring security of students in locker room areas according to established procedures; observe locker room activities to assure student compliance with established rules and policies as directed; assure students enter and exit locker room in a timely manner. Perform various clerical duties in support of PE and athletic activities as assigned; duplicate and distribute materials; sell used locks and PE clothing; collect monies and prepare deposits; receive, sort and distribute mail; initiate and receive telephone calls as needed. Monitor inventory levels of supplies, equipment and uniforms; assist with ordering, receiving and maintaining inventory of supplies, equipment and uniforms; fill bathroom dispensers with paper towels, toilet paper and other items as needed. Operate a variety of equipment such as washers, dryers, air pumps, equipment carts and mops; utilize standard office equipment including a copier, computer and assigned software. Inspect and assure proper working condition of athletic equipment; perform minor repairs on athletic equipment as necessary. Maintain various records related to student lockers, supplies, equipment, inventory and assigned activities; update and maintain the PE and team sport bulletin board as required. Communicate with District personnel to exchange information and resolve issues or concerns; utilize a two-way radio as required.
Lock and unlock athletic facility doors as appropriate; turn lights on and off as needed; maintain security
of assigned areas according to established guidelines.
Assign physical education lockers to students according to established procedures.
Perform other duties as assigned that support the overall objective of the position.
OTHER DUTIES:
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Requirements of maintaining athletic facilities and equipment in a safe, clean and orderly condition.
Proper methods of storing equipment, materials and supplies.
Equipment, supplies and uniforms used in team and individual sports.
Operation of cleaning equipment including washers and dryers.
Safe locker room practices and appropriate student conduct.
Basic inventory practices and procedures.
Oral and written communication skills.
Record-keeping techniques.
Health and safety regulations.
ABILITY TO:
Issue, collect, sort, maintain and clean PE clothes, loaners, towels, uniforms, equipment or other supplies
for use in physical education activities.
Maintain locker room and other physical education areas in a safe, clean and orderly condition.
Prepare gymnasium and other athletic facilities for sports events and other activities.
Use cleaning materials and equipment in a safe and efficient manner.
Observe and report student behavior and progress according to approved policies and procedures.
Launder, dry, sort, match and store athletic uniforms, equipment and PE clothes.
Communicate effectively both orally and in writing.
Set-up, assemble and dismantle equipment for physical education activities.
Work cooperatively with others.
Understand and follow oral and written instructions.
Maintain routine records related to work performed.
Meet schedules and time lines.
Observe health and safety regulations.
Establish and maintain cooperative and effective working relationships with others.
Maintain regular and consistent attendance.
EDUCATION AND EXPERIENCE:
Any combination equivalent to sufficient experience, training and/or education to demonstrate the
knowledge and abilities listed above. Typically, this would be gained through: graduation from high
school and sufficient training and experience to demonstrate the knowledge and abilities listed above.
Any combination of education, training and experience equivalent to graduation from high school or
equivalent, and 1 year experience preparing for athletic events, working in an athletics facility, leading
athletic events or recreational activities for children or young adolescents, or other related experience.
Page 2|3WORKING CONDITIONS:
ENVIRONMENT:
Indoor and outdoor work environment.
Regular exposure to fumes, dust and odors.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a variety of equipment.
Walking or standing for extended periods of time.
Seeing to monitor activities and read various materials.
Lifting, carrying, pushing or pulling moderately heavy objects as assigned by position.
Bending at the waist, kneeling or crouching.
Reaching overhead, above the shoulders and horizontally.
Approved by Personnel Commission: 06/18/2008
Revised: Proposed revisions to the PC 09/15/2021
Page 3|3Agenda Item G5
CLASSIFIED HUMAN RESOURCES
PERSONNEL COMMISSION
Ventura Unified School District
RECLASSIFICATION REQUEST REPORT
Employee Name: Marieanne Quiroz
Current Classification: Communications Coordinator
Site/Department: Superintendent’s Office
Assignment: 8.00 hours/day, 12-months
Position #: 3790
Supervisor: Dr. Roger Rice
Superintendent
Background
A reclassification request was submitted by Superintendent Rice to review the Communications Coordinator position
and evaluate the duties currently being performed by that position. Ms. Quiroz is assigned to work in the
Superintendent’s Office as the Communications Coordinator. Ms. Quiroz is supervised by Superintendent,
Dr. Roger Rice. Ms. Quiroz has worked in this classification (and in this position) since March 12, 2019.
Meetings were held with both Dr. Rice and Ms. Quiroz to review the tasks, duties and responsibilities
required of Ms. Quiroz’s position, and the duties she is actually performing in her position. Dr. Rice agrees
that Ms. Quiroz’s duties appear to be more similar to those performed by a Director/Public Information
Officer level position as the duties of the position have significantly grown and expanded since the position
was originally created.
Methodology
An analysis was performed based on a review of duties and responsibilities, and interviews with the
incumbent, and her immediate supervisor.
The job audit consisted of the following steps:
• Review of detailed position information gathered from the supervisor and incumbent.
• Conducted an in-person interview with the incumbent, and follow-up discussion with her
immediate supervisor to review and discuss her responsibilities. Discussed in detail the tasks
outlined that had been added to her position over the past two and a half years which they felt
justified a higher classification. Those duties include increased responsibility for: developing and
directing a comprehensive public and staff information program; creating, directing and adaptingan integrated communications, community engagement and strategic marketing plans; expanded
responsibility in the area of public relations management; and considerable accretion of duties in
the area of leadership and management.
• Reviewed the current job description in comparison to actual duties currently being performed; reviewed
comparable positions in surrounding districts within the Tri-Counties area; and conducted a salary survey
of comparable positions in these districts.
Findings
• It is evident that over the past two and a half (2.5) years, the incumbent has experienced a gradual
accretion of duties while employed as a Communications Coordinator.
• Over the years, the position has grown from focusing on re-branding the District and assisting the
Superintendent with media relations to having responsibility for directing three major functions
of the Communications Department: strategic communications planning and marketing; public
relations management; and leadership and management, including supervision and evaluation of
assigned staff.
• The majority of the duties the incumbent performs fall within the essential duties of a Director
level position.
Recommendation
• It is recommended that the Communications Coordinator position assigned to the
Superintendent’s Office (position #3790) be reclassified to Communications Director.
• It is recommended that a new classification of Communications Director be established as
presented, and allocate the classification to salary range 120 on the Classified Management salary
schedule, (Monthly: $7,010 - $8,750 / Annually: $84,120 - $105,000).
• It is recommended that the incumbent, Marieanne Quiroz, be reclassified with the position based
on a gradual accretion of duties as defined in PCRR sections 30.3.5 and 30.3.6, effective October
1, 2021.
Study completed by:
Andrea Crouch, Director of Classified Human Resources
Dated: September 10, 2021
Attachments: Communications Director classification specification and salary surveyCLASS TITLE: Communications Director BASIC FUNCTION: Under the direction of the Superintendent, plans, develops, directs, coordinates and implements a comprehensive public and staff information program; advises upon and manages effective media, community and public relations; builds community partnerships and promotes understanding and support for the District through public awareness; serves as a spokesperson for the District in media relations. DISNTINUISHING CHARACTERISTICS The Director of Communications has the primary responsibility of facilitating communication and outreach as part of a strategic educational marketing program designed to create and maintain a favorable public image and "brand" for the District. Key responsibilities include (1) developing, directing and maintaining a strategic departmental plan with measurable outcomes aligned with the mission and vision of the District; (2) maintaining productive relationships with governmental and non-governmental organizations, as well as local, state, and national media; (3) leading the development and coordination of all internal and external District level communications/media including video and the District’s web presence; (4) serving as chief spokesperson for the District; and (5) supervising assigned department staff. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: Strategic Communications Planning and Marketing Creates, directs and adapts an integrated communications, community engagement and strategic marketing plan. Coordinates a public relations campaign to enhance the visibility, stature and presence of the District and its employees in the community; including, systematically planning, organizing and coordinating the flow of public information to the community pertaining to the District, general school events and activities, and initiatives; identifies opportunities for positive media coverage to reach key audiences; anticipates emerging issues and concerns, and develops appropriate communications. Works closely with District stakeholders to facilitate communication and outreach as part of a strategic educational marketing program designed to build community partnerships in support of the district’s mission and goals; provides services, support and resources to district personnel in the areas of program communication, internal and external communication, and coordination of various events and activities benefitting student achievement and elevating community awareness for the Ventura Unified School District. Initiates the use of broadcast, internet, intranet and other mass media or emerging communication technologies that assist internal and external audiences with navigating the school system. Develops and maintains the VUSD brand, its quality control and appropriateness throughout all print and media materials; designs layout and content for brochures, publications, newsletters and promotional materials to communicate information and ensure adherence to District policies, regulations, and guidelines concerning public information.
Monitors user-generated content (such as conversation threads, video posts, blog comments, tweets, etc.) within VUSD social network pages, responds to inquiries and removes inappropriate content. Participates in local school and community events to develop and promote positive community relations with city and county leaders, community and parent groups, area agencies, and businesses. Consults with school-based and district office administrators, and staff to obtain information on current events, activities, programs, and other topics of general interest to the public. Collaborates with the Technology Services Department to further the progress of communications technology to promote the quality of interchange necessary for internal and external audiences. Public Relations Management As designated by In coordination with the Superintendent, serves as spokesperson for the District in media relations including directly responding to media inquiries; establishes and maintains positive working relationships with members of the print, radio, television, and social media; maintains confidentiality of sensitive and privileged information. Coordinates public appearances and events for Executive Staff, Leadership Team, and School Board members, as appropriate. Writes and edits press releases on behalf of school sites, the Superintendent and Executive Cabinet; coordinates and conducts all school district news releases and media conferences. Reviews and/or writes presentations and speeches for the Superintendent. Formulates and advises on media and public relations strategies related to crisis management or special events at the school site and District level. Serves as a primary contact during emergencies and provides immediate responsiveness, including receiving and assessing information, cooperating with news media, law enforcement and others, and informing appropriate District personnel. Assists with requests from the media and the public with the exception of public records requests. Tracks, reports, evaluates and as appropriate, responds to feedback received through online media. Leadership and Management Partners with the Chief Technology Officer and Oversees and supervises staff responsible for District web content development and management, providing guidance and oversight for the design and functionality of the District’s online tools, including web pages, graphic media and audio-video content Supervises assigned department personnel and ensuring the provision of excellent customer service. Directs, counsels, evaluates performance and motivates assigned staff; recommends hires, transfers, reassignment, and disciplinary actions. Plans, coordinates, arranges and conducts training activities for personnel. Assists in the organization/coordination of the Superintendent’s Executive Cabinet-level initiatives as required by the Superintendent and/or Executive Cabinet members. Assists with the research, preparation and publication or posting of a variety of communications and marketing documents and templates for the school district (e.g. recruitment materials, presentations for parents, print media articles, etc.). Develops and maintains a program budget.
Researches, implements, and oversees all District approved digital communications and marketing platforms, contracts, and vendor relationships. Prepares and delivers oral and written reports, recommendations and presentations to the Board, committees, parents and others on District programs and services. Visit school sites on a regular basis to monitor the effectiveness of communication and public relations activities. Other duties as assigned that support the overall objective of the position. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Principles, methods, procedures and strategies related to a public information, communications and community relations program. Management skills to analyze programs, policies and operational needs. District goals, needs and procedures. Legal mandates, policies, regulations and guidelines related to the distribution of news and public information. Methods, techniques and procedures pertaining to the preparation of news releases, news copy, promotional brochures, electronic medium and other informational materials. Strategic planning, public relations, special event planning and project management. Traditional and social media marketing techniques. Web page development, use and maintenance. Budget preparation and control. Well developed knowledge of and skill at using English grammar, punctuation, vocabulary and spelling, and editing and proofreading techniques. Strong human relations skill to network, enhance community partnerships and collaborate with diverse individuals and groups. Interpersonal skills using tact, patience and courtesy. Personal computer based software programs that support this level of work, including but not limited to advanced skills in word processing, spreadsheet and presentation. Effective oral communication to speak in public, conduct meetings and make presentations. ABILITY TO: Effectively and efficiently plan, organize and coordinate a public information, communications and community relations program. Systematically and skillfully organize, design, layout and edit public information and promotional materials. Coordinate and direct communications, personnel, projects, and management functions, to meet District needs and assure smooth and efficient Department activities. Supervise, train and evaluate the performance of assigned personnel. Seek out and cultivate news and information resources. Remain informed of social media platforms and social media marketing trends and strategies. Write clear, structured, articulate and persuasive proposals. Communicate effectively in oral, written and electronic formats utilizing a journalistic and technical writing style. Prepare and deliver oral presentations. Analyze situations accurately and develop an effective course of action. Creatively and effectively match resources to needs. Understand and follow oral and written instructions. Establish and maintain cooperative and effective working relationships with news media, community leaders and District administrators.
Work confidentially with discretion. Operate standard office equipment. Work independently while establishing and maintaining appropriate project deadlines. Travel to various locations and work flexible hours. Maintain regular and consistent attendance. EDUCATION AND EXPERIENCE: Any combination equivalent to a Bachelor’s degree in English, Communications, Journalism, Marketing, Public Relations or related field, and three years of experience in coordinating, developing, and implementing communications, media, and public relations activities including writing, editing, designing and layout of publications. Experience with public education agencies is desirable. LICENSES AND OTHER REQUIREMENTS: A valid California driver’s license. WORKING CONDITIONS: ENVIRONMENT: Office environment. Driving a vehicle to conduct work. PHYSICAL DEMANDS: Ability to function indoors in an office environment engaged in work of a moderately sedentary nature. Ambulatory ability to sit for extended periods of time, to utilize computers and peripheral equipment, and to move about various school district, community or related locations. Near visual acuity to read printed materials and computer screen. Auditory ability to carry on conversations in person and over the phone. Retrieve work materials from overhead, waist, and ground level files. Manual and finger dexterity to write, keyboard, and operate computer and other standard office equipment. Approved by Personnel Commission: Presented to the Personnel Commission for review and approval 09/15/2021
Ventura Unified School District
Classified Human Resources
PERSONNEL COMMISSION
Salay Survey for Communications Director
Data as of September 2021
Districts Surveyed within the Tri-Counties area COMMUNICATIONS
Lowest Placement Highest Placement
District County Title on Salary Range on Salary Range
Santa Barbara Unified School District Santa Barbara Communications Manager (Chief of District Communications) $121,576 $137,427
Santa Barbara County Education Office Santa Barbara Director, Communications $111,847 $132,951
Oak Park Unified Ventura Executive Assistant and Communications Coordinator $84,039 $106,160
Oxnard School District Ventura Public Information Officer $88,775 $105,470
Conejo Valley Unified Ventura Coordinator of Communications, Community Engagement & Marketing $84,655 $105,315
Simi Valley Unified Ventura Public Relations & Resource Development Coordinator $82,779 $102,059
Ventura Unified Ventura Communications Coordinator $77,532 $97,116
William S. Hart Union Los Angeles (participates) Public Relations Officer $81,365 $95,186
RioSchool District Ventura Coordinator I, Social Media & Multimedia Specialist $67,128 $87,288
Lompoc Unified School District Santa Barbara 0
Oxnard Union High Ventura 0
Pleasant Valley School District Ventura 0
Santa Paula Unified Ventura 0
Las Virgenes Unified Los Angeles (participates) 0
Hueneme Elementary School District Ventura 0
Moorpark Unified Ventura 0
Fillmore Unified Ventura 0
Ojai Unified Ventura 0
Ocean View Elementary Ventura 0
Briggs School District Ventura 0
Mesa Union School District Ventura 0
Mupu Elementary School District Ventura 0
Somis Union Elementary School District Ventura 0
Ventura County School Business Authority Ventura 0
Carpinteria Unified School District Santa Barbara 0
Average Salary $88,855 $107,664
Median $84,039 $105,315
Ventura Unified School District $77,532 $97,116
14.60% below average 10.86% below average
-$11,323 -$10,548
14.60% 10.86%Agenda Item G6
Classified Human Resources
PERSONNEL COMMISSION
255 W. Stanley Avenue, Suite 100
Ventura, California 93001
T 805.641.5000 x1170
www.venturausd.org
To: Personnel Commission
From: Andrea Crouch, Director Classified Human Resources
Date: September 15, 2021
Subject: Request to Modify Salary Range Placement (PCRR 170.1)
Director of Food & Nutrition Services
Director of Budget & Finance
According to Personnel Commission Rule and Regulation 170.1.8 the Commission Shall Determine Salary
Range Placement: “The Personnel Commission shall determine the salary range placement of every
position and classification within the Classified Service of the District pursuant to its obligation to set
reasonable relationships between and amongst the various classifications. The Commission may make
modifications to the range placement as part of its statutory obligations only after consultations with the
District Administration and any exclusive bargaining agent that might represent impacted employees…”
Background
The Personnel Commission is responsible for establishing the relationships (salary range placements and
percentage relationships) between and amongst classes. (PCRR 170.1.7 and Education Code Sections
45256, 45260, 45261 and 45268) It is charged with the responsibility of ensuring that compensation and
pay practices are operated in a fair, equitable and consistent manner.
A request was received by the Director of Classified Human Resources to evaluate the salary range
placement of the Director positions assigned to Food & Nutrition Services and Budget & Finance. These
are single-incumbent classifications in which the salaries have fallen significantly below the market
average in comparison to like positions in surrounding districts within the Tri-Counties area. Discussions
have taken place with Executive Cabinet to consult about the need for this review and the evaluation to
adjust the salaries to ensure that compensation is fair, equitable and consistent between the District’s
classified director classifications. It was concluded that the goal of the request is to establish equitable
salary relationships where the salaries of employees in relative business work units are not appropriately
aligned when equity factors are considered, (such as level of responsibility; knowledge and skill; problem
solving challenges; human relations and the scope of contacts required to complete work assignments;
the level of accountability as well as the scope and magnitude of impact on the organization’s functioning;
education and related work experience; physical requirements; and work environments.)
Evaluation
An evaluation was conducted for each of the job descriptions, including a review of the function, essential
duties, knowledge, skills and abilities. A comparative analysis was conducted against existing director
classifications within the District as well as to like positions in surrounding districts within the Tri-Counties
area. In addition, salary surveys were conducted of the comparable positions in these districts. The
comparison study revealed that the business services director positions were in alignment both internallyAgenda Item G6
Classified Human Resources
PERSONNEL COMMISSION
255 W. Stanley Avenue, Suite 100
Ventura, California 93001
T 805.641.5000 x1170
www.venturausd.org
and externally with the exception of the Director of Food & Nutrition and the Director of Budget & Finance
positions.
Recommendation
It is recommended that the Personnel Commission establish an equitable salary relationship between the
following classified director positions per PCRR 170.1.8, as follows:
• Modify the salary range placement for the Director of Food & Nutrition Services position from
range 100 to range 120 (Monthly: $7,010 - $8750 / Annually: $84,120 - $105,000) on the
management salary schedule, effective October 1, 2021.
• Modify the salary range placement for the Director of Budget & Finance position from range 153
to range 161 (Monthly: $8,712 - $10,875 / Annually: $104,544 - $130,500) on the management
salary schedule, effective October 1, 2021, and also update the job title to reflect Director of Fiscal
Services.
Evaluation completed by:
_________________________________________________
Andrea Crouch, Director of Classified Human Resources
Ventura Unified School District
Dated: September 10, 2021
Attachments: salary surveysVentura Unified School District
Classified Human Resources
PERSONNEL COMMISSION
Salay Survey for Director of Food & Nutrition Services
Data as of September 2021
Districts Surveyed within the Tri-Counties area FOOD & NUTRITION
Lowest Placement Highest Placement
District County Title on Salary Range on Salary Range
Santa Barbara Unified School District Santa Barbara Director Food Services $134,070 $149,921
Conejo Valley Unified Ventura Director, Child Nutrition $99,875 $129,725
Oxnard Union High Ventura Director - Nutrition Services $104,749 $127,446
Las Virgenes Unified Los Angeles (participates) Director of Child Nutrition $94,281 $112,639
Hueneme Elementary School District Ventura Director, Food Services $92,316 $112,188
Oxnard School District Ventura Director, Child Nutrition Services $89,176 $105,948
Lompoc Unified School District Santa Barbara Director, Child Nutrition Services $86,437 $105,057
Simi Valley Unified Ventura Director, Child Nutrition $82,779 $102,059
RioSchool District Ventura Director of Child Nutrition & Wellness $82,812 $100,668
Santa Paula Unified Ventura Director, Child Nutrition $83,476 $97,659
Ventura Unified Ventura Director, Food & Nutrition Services $77,532 $97,116
Oak Park Unified Ventura Director, Child Nutrition Services $83,941 $94,482
Fillmore Unified Ventura Director of Child Nutrition $74,071 $93,743
Moorpark Unified Ventura Director of Child Nutrition $82,262 $90,753
Pleasant Valley School District Ventura Food Services Supervisor $65,796 $80,016
Ojai Unified Ventura Director, Nutrition Services $61,464 $74,712
Santa Barbara County Education Office Santa Barbara 0
VCOE Ventura 0
William S. Hart Union Los Angeles (participates) 0
Ocean View Elementary Ventura 0
Briggs School District Ventura 0
Mesa Union School District Ventura 0
Mupu Elementary School District Ventura 0
Somis Union Elementary School District Ventura 0
Ventura County School Business Authority Ventura 0
Carpinteria Unified School District Santa Barbara Child Nutrition and Wellness Coordinator 116 Sup
Average Salary $87,190 $104,633
Median $83,709 $101,364
Ventura Unified School District $77,532 $97,116
12.46% below average 7.74% below average
-$9,658 -$7,517
12.46% 7.74%You can also read
