Safety protocol for 28th International Vechtrace on 5 October 2019

Safety protocol for 28th International Vechtrace on 5 October 2019
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                                            Rowing Club Salland
                                            Kanaaldijk West 2a
                                            7783 DB Gramsbergen
                                            Tel. +31 524 561115
                                            www.salland-roeien.nl
                                            Sept



Safety protocol for 28th International Vechtrace on 5 October 2019
This Safety Protocol has been prepared by Salland Rowing Club in order to promote the safety of the participant, officials and spectators during the
Vechtrace. Measures are aimed at minimising the occurrence of incidents during the Race and, in the event an incident does occur, to limit its impact.

Special safety measures and liabilities.

Special attention should be given to passers-by, residents and other participants along the race track, when on- and off-loading materials (e.g. boats and
trailers) and close to the cars. At all times children and youngsters must be under the supervision of supervisors and trainers. Instructions and directions of
the race staff should always be followed.

The organisers will not take responsibility for any losses or material and personal damage. Participants take part at their own risk – especially those
participants who do not have an official KNRB Licence. The organisers cannot be held accountable.

At the Vechtrace the general safety regulations as indicated in the KNRB (Dutch Rowing Association) regulations for rowing races are applicable. Special
attention should be given to the KNRB requirements for rowing equipment.
     • A bow ball with a diameter of at least 4 cm (white)
     • Minimum thickness of the blades of 5 mm for board and 3mm for scull
     • Foot plates and shoes that can be kicked off without the use of hands
     • Minimal length of coxswain’s seat of 70 cm.




In case of emergencies call Race Leader at +31 633 724 146
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General Safety Instructions

    •   Traffic rules should be adhered to. Sufficient distance should be kept from commercial shipping and from the banks.
    •   The indicated boundary of the race course should not be exceeded. The judges are obliged to intervene in the race in case of (possible) dangerous
        situations (e.g. possibility of collision) for participants.
    •   At all times the safety of the participants, officials and spectators is paramount.
    •   Try to resolve small safety issues locally, if necessary with the help of bystanders
    •   Your own safety should not be compromised, even when trying to resolve the problems of others.
    •   In case of emergencies call the Race Leader (who has been delegated to take responsibility by the Safety Coordinator). If you cannot reach him, call
        the Race Physician
    •   If you do not have a mobile phone or if it does not work because there is no signal, report an emergency to a person on shore, preferably one of the
        organizers.
    •   When making a call please be as precise as possible about the type of emergency and its location,
    •   To safely practice the rowing sport all rowers and coxswains should have sufficient swimming skills. If not, they are required to wear a life jacket at all
        times.
    •   When rowing, one should wear clothing adapted to the specific weather conditions.
    •   All rowers are obliged to follow the instructions of the captain and to indicate to him/her possible dangers.

Violation of the general safety instructions can lead to a rowing or start ban.


Risks

    •   Capsizing in combination with cold water
    •   Collisions with pleasure boats, barges and other rowing boats especially before the start of the race and after the finish.
    •   Obstructions on the race course e.g. when a participating boat has collided with the shore
    •   Rowers becoming unwell during the race
    •   Extreme weather (storm, cold, strong wind, extreme rainfall, fog).
    •   Strong current.
    •   Floating debris in the race course and/or while rowing to and from the jetties at RC Salland.
    •   Colliding with the bridge in Gramsbergen with your head
    •   Colliding with the pillars of the bridge in Laar (D).
    •   During the morning commercial shipping is possible on the Canal Almelo-De Haandrik. Pleasure boats can be around during the whole day.




In case of emergencies call Race Leader at +31 633 724 146
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In case of emergencies the following measures should be taken in the order indicated:
    1. First aid (incl. pulling the person out of the water)
    2. Notifying the emergency services and the doctors (this can be done by all Race officials)
    3. Notifying the safety coordinator or his substitute. He/she will take the necessary follow-up measures (e.g. closing down the Race)
    4. Salvage of equipment.

Officials
Names and mobile numbers of the following officials are indicated on the annually prepared instructions and telephone list.
    • Safety coordinator
    • Race Leader
    • Match Physician
    • Head of the Judges
    • Chair of the Vechtrace Committee

Emergency services
Mobile Rescue team with a motorboat on the water
Dutch Ambulance in the Netherlands and in Germany
Dutch and German Fire Brigades
Motorised sweeping boat

Safety information distributed to participants and officials
Relevant information is presented in the instruction documents for the appropriate officials and/or in the general scenario of the Vechtrace
    • Safety Plan Vechtrace
    • Safety Protocol Vechtrace
    • KNRB “Instructions on overtaking on long distance races” (specifically for the observers along the course)
    • Arrangements with emergency services Zwolle with regard to access points for emergency services
    • Arrangements with mobile rescue team on the use of the motorboat
    • Briefing of participants during meeting with coxes
    • Division of tasks and instructions for different officials incl. relevant telephone numbers in task specific documents
    • Informing relevant agencies on the date of the Vechtrace
            o Provinciale Waterstaat among others to regulate commercial shipping, bridges and water locks
            o Waterschap Vechtstromen among others to regulate the current and the flow of the river
            o Waterbeheerder Niedersächsischer Landesbetrieb für Wasserwirtschaft, Küsten- und Naturschutz (German part of the the Vecht)
            o Dutch and German angling clubs
    • Starting order lists




In case of emergencies call Race Leader at +31 633 724 146
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Time frame

The safety features presented in this plan are only valid during the Race as presented in the following timetable

                                           Section 1                   Section 2
    Registration                           08.30 – 10.00               12.00 – 13.00
    Briefing of coxes                      09.45 – 10.00               12.45 – 13.00
    Departure to the start                 10.00 – 10.30               13.00 – 13.30
    Start                                  11.30                       14.30
    Estimated last return                  12.45                       16.00
    Awarding of prizes                                                 17.00

Responsibilities of the Safety Coordinator

The chair of Salland Vechtrace Commttee is also the Safety Coordinator.
He/she has the deciding vote, in the decision-making process, on whether or not to cancel the Vechtrace due to circumstances that pose a safety risk to
participants, officials and/or spectators.
The operational tasks have been delegated to the Race Leader.
The operational responsibilities delegated to the Race Leader pertain specifically to the rescue operations on the water.

For rescue operations on the water the following general instructions have been determined.
    • The moment a safety incidents is reported, the teams in the motor boats immediately take action, without waiting for further instructions.
    • Depending on the location of an incident a victim will be brought ashore for further assistance on the following places:
            o Starting area
            o Jetty at the mill in Laar
            o Jetty at the bridge in Laar
            o Farmhouse at Leemgraven
            o Finish at farmhouse De Haandrink (landtong Vecht- Kanaal oostzijde)
            o Area near waterlock De Haandrink
            o Bridge Gramsbergen
            o Jetty at RC Salland
The addresses of the abovementioned locations are an integral part of the instruction document for the Vechtrace

In case of accidents and emergencies on shore the Race Leader has also been delegated by the Safety Coordinator to be the first point of reference.




In case of emergencies call Race Leader at +31 633 724 146
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Procedures

The Safety Coordinator, the Race Leader and the Head of the Jury will check and assess the weather forecast prior to the Vechtrace.
If considered necessary, the current weather forecast will be regularly checked and assessed during the Race.

Telephone numbers
    • Meteo Consult (personal consultation and call-back service):         +31 317 399800
    • Meteo Consult (detailed recorded weather forecast):                  +31 900 9725

Internet:
www.accuweather.com
www.buienradar.nl
www.bliksem.nu
www.knmi.nl
www.weer.nl

The Safety Coordinator, the Race Leader and the Head of the Jury jointly consult on whether or not to cancel the Vechtrace in view of poor weather
conditions such as strong winds (gusts), heavy showers and fog. A too violent current on the Vecht can also lead to cancellation.
In case the water lock De Haandrik is closed due to the strong currents in the Vecht, an alternative course for the Vechtrace can be considered.
The Safety Coordinator has the last say in decisions regarding safety issues.

In case of acute weather changes such as a thunder storm (less than 10 seconds between lightning and thunder) the Safety Coordinator, if possible after
consulting the Race Leader and the Head of the Jury, will immediately stop the race. If there is no opportunity for consultation then the first of the three above
mentioned officials to hear of the acute change in circumstances, will take the decision to stop the Race. In case of a thunder storm, all boats will be
immediately put ashore, even if they are half way through the Race.
The immediate stop of the Race is communicated by mobile phone with special instructions to the rescue boat, the sweeping boat, the Safety Coordinator,
the time registration and other relevant officials of the organization.

In case of an emergency on the water, such as a rower urgently needing medical attention or the capsizing of a boat, the Race Leader, as delegated Safety
Coordinator, should immediately be informed. Depending on the severity of the incident he/she will inform the rescue boat. Closing down of the Race can
also be considered.
When medical assistance is needed, the Race Physician will immediately be informed.

In case of emergencies the exact location should be indicated as accurate as possible, and when applicable, the location where the emergency services
should present themselves for further directions.




In case of emergencies call Race Leader at +31 633 724 146
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Communication

The motorboats can be reached by mobile phone and can also reach each other by GSM or portophone. The Safety Coordinator, the Race Leader, the Race
Physician and the Judges also have access to mobile phones. Lists with relevant telephone numbers are distributed to the crews of the motorboats and to the
Judges.
The central coordination of the implementation of the integrated security plan is delegated by the Security Coordinator to the Race Leader. He/she takes the
necessary actions such as requesting assistance from the rescue boat.
All emergencies, both on the water and on shore will be reported to the Safety Coordinator.
Decisions with regard to cancelling or temporarily stop to the Vechtrace, whether due to weather conditions or emergencies, will be presented verbally in the
canteen of RC Salland and in writing on a central information board
On the water all instructions of Race Officials and/or the Rescue Teams must be followed.

Safety regulations on and around the race course

In view of the aforementioned safety risks the following measures have been taken. The respective officials have been informed and have received clear
instructions where necessary. This applies, for example, for all the aforementioned emergency services.
NOTE in accordance with the information on the start list, participants will receive instructions from the shore or a bridge in their own language.

    1. Coxes of all participating boats take part in specific briefing sessions organised for them by the Race Leader. There they are, inter alia, informed
       about:
          a. Safety measures taken
          b. How they themselves should act to increase the level of safety;
          c. How they should act in the event of incidents or emergencies.

    2. On the bridge in Gramsbergen an observer is present who alerts participants, rowing to and from the start of the Race, in good time to lie down or
       bend over to prevent rowers and coxes from butting their heads against the bridge. The observer will also give a timely warning to participants if their
       boat is at risk of colliding with a pillar or other obstacles.

    3. In the water lock De Haandrik only one rower is allowed through at a time. When entering the water lock the usual (priority) rules should be observed.

    4. Halfway between the S-bend (Germany) and the farmhouse (Netherlands) the motorboat of the Rescue Brigade is stationed, ready to provide
       assistance in case of emergencies, especially when boats capsize. In addition, the motorboat of the sweeping team is available.

    5. The marshalling area is so large that there is no risk of collision. It is divided into 3 separate sections. The allocation of the different fields to the
       specific marshalling sections is indicated on the start list. The rowers are informed at the coxes briefing on the specific rules applicable at the




In case of emergencies call Race Leader at +31 633 724 146
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        marshalling area. Four officials on shore equipped with megaphones will oversee to the orderly conduct of the entire prestart right up to the official
        start.

    6. At the bridge in Laar (Germany) the ideal course is made visible through a line of clearly visible line of buoys.
       In addition, just in front of the bridge a visual beacon is available on shore to allow the participant to take a middle course between the pillars of the
       bridge and onto the middle of the 200 meter stretch of nearly strait water just after the bridge. On the bridge an observer with a megaphone is present
       who will warn participants in good time, if they are not on the correct course, and give clear instructions on how to correct this.

    7. At the coxes briefing the different tricky point in the race course will be outlined and the safety precautions taken will be indicated.

    8. At most of the bends of the race course observers are stationed who can provide timely instructions in case of problems. These observers also note
       when participants, in violation of the KNRB-regulations, overtake other boats and/or break other applicable rules and/or ignore (verbal) instructions. In
       case of emergencies they will inform the acting Safety Coordinator immediately.

    9. Given the above mentioned measures there are ‘eyes’ along a large part of the race course. All officials and services along the race course and on
       the water can be reached by mobile phone (lists with relevant telephone numbers are available) or a portophone.
       In case of emergencies immediate action can be taken (by means of the motorboats) or it can be reported to the Race Leader or Race Physician,
       who can take the appropriate measures and in extreme cases stop the Race.

    10. In the motorboats along the race course aluminium rescue blankets are available.

    11. At the start a first aid kit is available. The starter is responsible for taking the kit with him/her.

    12. In case of an accident at the boathouse of RV Salland the Canteen Service will provide first aid.


Closed water lock De Haandrik

The doors of the water lock De Haandrik fully close automatically given specific flow and current conditions such as floods/flushing.
If that happens before the start of one of the two sections of the Race, RC Salland will, after having consulted with the administrator (Provinciale Waterstaat)
decide on measures to be taken. There is an emergency scenario that provides for changing the race course to the Canal Almelo-De Haandrik, south of the
boathouse RC Salland, towards the centre of Hardenberg. A specific plan with a special safety paragraph has been prepared and will then come into force.
If the water lock is closed at the time that rowers are on the Coevorden side of it, the administrator will be consulted on measures to be taken. In the extreme
case, the boat trailers will pick up the boats there and transport them to the boathouse of RC Salland.




In case of emergencies call Race Leader at +31 633 724 146
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Annex:

A map with the race course of the Vechtrace

http://goo.gl/maps/saA3R




In case of emergencies call Race Leader at +31 633 724 146
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