SAMPLE PACKAGING AND TRANSPORT - Primoris

 
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SAMPLE PACKAGING AND TRANSPORT - Primoris
SAMPLE PACKAGING AND TRANSPORT

A.             Sample packaging

       I.      Packaging for the individual sample

     Correct sampling is recommended (compliant with EU guideline 2002/63) and
     samples are preferably packed according to following guidelines
     Individual sample packaging is required to avoid damaging and drying of the
     material, as well as cross-contamination between samples
     Every sample should be individually packed (preferably in a PE bag) and
     uniquely identified
     Easily damaged products (e.g. strawberries, peaches, tomatoes, ...) should
     preferably be packed in a closed box
     Cereals should preferably be packed in two see-through plastic bags before
     they are put in the box
     Frozen samples should preferably be packed in a plastic bag. A container is also
     acceptable if it is possible to take the frozen sample out of the container without
     defrosting it. Glass jars cannot be used!

      II.      The parcel

     Always send the samples in a carefully closed, strong cardboard box
     Prevent the samples from shifting about by filling the box with paper or PU foam
     Try to group the samples in one box, but limit the weight to 20 kg per box
     Add the following documents to the outside of the parcel:
           Transporter’s consignment note (visible!)
           Pro-forma invoice (shipments outside Europe)
           Sample registration form (or PDF from Extranet)
     Avoid sending samples on Friday to limit the transportation duration

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B.              Collection

       I.       Collection in Belgium

     You can contact DHL:
            By email using the DHL template for eMailShip (if the link does not work, try a
            different brower), a digital shipment form that allows for easy and correct
            processing of the shipment data. After emailing this form, you will receive a
            confirmation with the necessary documents and instructions. You can find
            more detailed instructions at the back of this document.

            If you do not have the possibility to email the form, you can contact DHL by
            phone via +32 (0)2 715 50 50 (Provide the necessary data (address and
            dimensions) and ask for invoice to receiver using account number
            273282578. Also indicate you require the Domestic Express 09:00 service
            (delivered the next working day before 09:00)
     As a result, we will receive the DHL invoice and the transportation costs will be
     added to your Primoris invoice with the following rates:
             One or two samples per parcel = € 4 per sample
             Three or more samples per parcel = € 2 per sample
     Track your shipment with the shipment number on your consignment note
     (https://www.dhl.be/en/express/tracking.html)

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II.        Collection in The Netherlands

      You can contact DHL:

            By email using the DHL template for eMailShip (if the link does not work, try
            a different brower), a digital shipment form that allows for easy and
            correct processing of the shipment data. After emailing this form, you will
            receive a confirmation with the necessary documents and instructions.
            You can find more detailed instructions at the back of this document.

            If you do not have the possibility to email the form, you can contact DHL
            by phone via +31 (0)880 55 20 00. Provide the necessary data (address
            and dimensions) and ask for invoice to receiver using account number
            962337851. Ultimately, request the Express Worldwide service for delivery
            on the next working day.

      You can also contact Stef Desserjer, Primoris’ market manager for The
      Netherlands (stef.desserjer@primoris-lab.com or 06-18822556) to find out until
      when DHL can be contacted for a pick-up on the same day

      As a result, we will receive the DHL invoice and the transportation costs will be
      added to your Primoris invoice with the following rates:
            One or two samples per parcel = € 10 per sample
            Three or more samples per parcel = € 5 per sample
      Track your shipment with the shipment number on your consignment note
      (https://www.dhl.be/en/express/tracking.html)

In case of very urgent samples same-day delivery is also possible. Contact the market
manager (Stef Desserjer) should you require this service.

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III.      Collection abroad

     You can contact DHL:
             By email using the DHL template for eMailShip (English, Spanish) (if the link
             does not work, try a different brower), a digital shipment form that allows
             for easy and correct processing of the shipment data. After emailing this
             form, you will receive a confirmation with the necessary documents and
             instructions. You can find more detailed instructions at the back of this
             document.
             If you do not have the possibility to email the form, you can contact DHL
             by phone. You can found the telephone number on the website of your
             local DHL branch. Provide the necessary data (address and dimensions)
             and ask for invoice to receiver using account number 962337851.
             Ultimately, request the Express Worldwide service.
     For shipments originating from non-EU countries a Pro Forma invoice (template) is
     required. One copy should be handed over to the courier (driver) and a second
     copy should be added in the plastic pouch stuck to the box
     As a result, we will receive the DHL invoice and the transportation costs will be
     added to your Primoris invoice at the following rates:
             UK, Germany and Denmark
             Parcels containing one or two samples: € 10 per sample
             Parcels containing three samples and more: € 5 per sample

             Rest of Europe
             Parcels containing one or two samples: € 14 per sample
             Parcels containing three samples and more: € 7 per sample

             South and Middle America, Asia (exception Vietnam)
             Parcels containing one or two samples: € 20 per sample
             Parcels containing three samples and more: € 12 per sample

             Africa and Vietnam
             Parcels containing one or two samples: € 24 per sample
             Parcels containing three samples and more: € 15 per sample

Track your shipment with the shipment number on your consignment note
(https://www.dhl.be/en/express/tracking.html)

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Attachment 1 – instructions for DHL emailship

   1. General information

The DHL emailship form is a digital consignment note which turns compiling and
processing a shipment into an easy task. It is a reusable PDF form that has been
developed especially to send easily via email. This tool not only allows you to fill in and
print consignment notes, but also to prepare shipment forms, customs documents and
even pick-up requests.

We have already filled in some of the necessary data, so please do not change the
fields that have been filled in. You can, however, fill in the majority of the remaining
fields (address, contact data) for your company and save that version, so that you do
not have to fill in the same data each time.

To prepare a shipment using emailship, fill out the various sections as is described below
and tick ‘Process shipment’ (top right). If you require a pick-up, also tick ‘Request a
pick-up’ and fill out page 3 of the document. Finally, press ‘Transmit to DHL’ and an
email will be generated automatically, containing all the information you provided.
Press ‘Send’ and you will receive a confirmation email with instructions and the
necessary documents. Print the waybills and attach them to your packages. If you
have registered your samples online via Extranet, please also attach the printed sample
overview to the outside of one of the parcels.

You can track your shipment on the DHL website using the tracking number on your
consignment note (https://www.dhl.co.uk/en/express/tracking.html).

   2. Filling in the DHL emailship form

Page 1 – shipment form

Please fill out the fields under 2. From (shipper) that are marked in green below (only
fields marked with * are obligatory):

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For 4. Products and services we have selected Express Worldwide for the UK, so that
your samples are delivered here the next working day. You can opt to receive a
delivery confirmation if you tick ‘Delivery Notification’ (you can enter up to 5 email
addresses). Further, provide the number of parcels, along with the weight and possibly
their dimensions under 5. Shipment details. If you have parcels with altering weights, we
ask you to start a new line for each parcel. By clicking ‘More’ you can add extra lines
and per ‘Piece’ a separate waybill is created.

Finally, tick ‘I agree’ in section 8. Shipper’s agreement.

Page 2 – customs document

Shipments within the European Union do not require customs documents. For shipments
outside the EU, however, you need to fill in the data marked in green below,
concerning the items you ship. Please use ‘Samples for analysis’ as description and
make sure the collective value does not exceed $22. To add an extra line, click ‘Add
next item’.

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Page 3 – pick-up form

If you do not have a fixed pick-up with DHL, you can request a pick-up by filling in the
third page of emailship. If the collection address matches that of the sender, you can
simply press ‘Copy Shipper Data’. If not, please fill out the fields that are marked in
green below.

Fill in the fields marked in green and provide additional pick-up instructions if necessary:

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When this page is filled out, you can transmit the entire form at once to DHL. Tick
‘Process shipment’ (top right) and, if you require a pick-up, ‘Request a pick-up’. Finally,
press ‘Transmit to DHL’ and an email will be generated automatically, containing all the
information you provided. Press ‘Send’ and you will receive a confirmation email with
instructions and the necessary documents. Print the waybills and attach them to your
packages. If you have registered your samples online via Extranet, please also attach
the printed sample overview to the outside of one of the parcels.

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