SCARBOROUGH CAMPUS STUDENTS' UNION UNIVERSITY OF TORONTO BY-LAW NO.
SCARBOROUGH CAMPUS STUDENTS' UNION UNIVERSITY OF TORONTO BY-LAW NO.
SCARBOROUGH CAMPUS STUDENTS’ UNION UNIVERSITY OF TORONTO BY-LAW NO. 1
SCSU Bylaw 1 Page 2 of 25 TABLE OF CONTENTS 1. NAME, HEAD OFFICE AND SEAL 5 Name Head Office Seal 2. INTERPRETATION 5 – 7 Definitions Number and Gender Act to Govern 3. MEMBERSHIP AND FEES 7 – 8 Members Other Members Membership Non-Transferable Membership Fee Collection 4. MEETINGS OF THE MEMBERS 8 – 11 Annual Meeting General Meeting Requisition of Meeting Notices Meeting of Members in the Summer Absence of the Chair Persons Entitled to be Present Quorum Right to Vote Proxies Scrutineers Meeting Procedure Votes to Govern Show of Hands Polls Casting Vote Adjournment 5.
DIRECTORS 11 – 13 Duties of Directors Eligibility Academic Requirements Term of Office Attendance at Meetings Removal of Directors
SCSU Bylaw 1 Page 3 of 25 Vacancies Vacancies of the Office of the President Vacancies of the Office of an elected Vice-President Interest of Director in Contracts Variation of Duties Unimpaired Access 6. PROTECTION OF DIRECTORS, OFFICERS AND OTHERS 13 – 14 Indemnity of Directors, Officers and Employees Insurance 7. BOARD OF DIRECTORS 14 – 16 Powers and Duties Composition of the Board Meetings of the Board Joint Meeting Notice of Board Meetings Procedure Open to the Public Agents and Attorneys Minutes Rescission of Resolutions Notice of Resolution Attendance of the Auditor and Legal Representative of the Corporation Place of Meetings Votes to Govern Quorum Voting Secret Ballot Action by the Board Requisition of Referendum In Camera Final Authority 8.
EXECUTIVE COMMITTEE 17 Powers and Duties Executive Committee Composition Meetings Place of Meetings Quorum Voting Special Powers 9. OFFICERS 18 - 19 Positions Academic Restrictions
SCSU Bylaw 1 Page 4 of 25 Employment Related Restrictions Duties of the President Duties of the Vice-Presidents Duties of the Vice-President Operations Duties of the Chair Duties of the Vice-Chair Limit of Terms Execution of Instruments 10. STANDING COMMITTEES 19 Purpose Committee Membership 11. FINANCIAL MATTERS 19 – 21 Expenditure of Funds Preparation of the Budgets Annual Operating Budget Forecast Budget Approval of Budget Borrowing Additional Borrowing Banking Arrangements Execution of Instruments Fiscal Year Financial Statements 12. NOTICES 21 – 22 Method of Giving Computation of Time Omissions and Errors Waiver of Notice Publication of SCSU Operational Manual 13.
CONSTITUTION AND BY-LAWS 22– 23 Amendments Members’ Approval Alternative Approval by Members Referendum Procedure Approval by Governing Council Effective Date 14. POLICY OF THE STUDENTS’ UNION 23– 24
SCSU Bylaw 1 Page 5 of 25 BY-LAW No. 1 Enacted October 15, 1986 Last Amended November 26th, 2008 A by-law relating generally to the conduct of the affairs of the Scarborough Campus Students' Union, University of Toronto. BE IT ENACTED as a by-law of Scarborough Campus Students' Union, University of Toronto (hereinafter sometimes referred to as "the Corporation"), as follows: Article 1: NAME, HEAD OFFICE, SEAL 1.01 Name - The Corporation shall be named the "Scarborough Campus Students' Union, University of Toronto" and for ease of reference to herein elsewhere variously as "SCSU" or "Students' Union" or "Union".
1.02 Head Office - The Head Office of the Corporation shall be at 1265 Military Trail, Toronto, Ontario M1C 1A4, or at such other place or places within the Municipality of Toronto and Province of Ontario, as the Board of Directors may designate by special resolution.
1.03 Seal - The Seal, an impression of which is stamped in the margin hereof, shall be the seal of the Corporation. Article 2: INTERPRETATION 2.01 Definitions - In this By-law and all other By-laws of the Corporation, unless the context requires otherwise: 2.01.01 "the Act" means the Corporations Act of Ontario or any statute, which may be substituted therefore, as amended from time to time; 2.01.02 "Alumni Council" means those graduates of the University of Toronto who are members of the Alumni Association of the University of Toronto at Scarborough; 2.01.03 “APUS” means the Association of Part-time Undergraduate Students at the University of Toronto; 2.01.04 “Board” means the Board of Directors of the Corporation; 2.01.05 "Campus" or “College” means the college of the University of Toronto at Scarborough; 2.01.06 “Chair of the Board” means the Chair of the SCSU Board of Directors as referred to in Article 9.07, hereinafter referred to as the Chair; 2.01.07 "College Council” or “Council of the University of Toronto at Scarborough" means the governing body at the University of Toronto at Scarborough; 2.01.08 “Computer and Mathematical Sciences Representative” means an undergraduate student, duly enrolled in a program in the Department of Computer and Mathematical Sciences at the University of Toronto at
SCSU Bylaw 1 Page 6 of 25 Scarborough, who serves as an undergraduate student representative on the Academic Committee of College Council; 2.01.09 “Constitution” means the document prescribing the fundamental principles of the Corporation; 2.01.10 “Director” means all member of the SCSU Board of Directors, including ex officio Directors officers and voting Directors; 2.01.11 “DSA” means Departmental Student Association as recognized by Student Affairs and each academic department; 2.01.12 "Executive" means, individually, any one member of the Executive Committee referred to in section 8.02, excluding the Chair and Vice Chair; 2.01.13 “Executive Committee” means, collectively, the Executive Committee referred to in Article 8; 2.01.14 “Ex officio Director” means a person who is a Director of the Board by virtue of an office or committee chairmanship held in the society or in the parent state or national society or federation or some allied group; or sometimes in boards outside of organized societies by virtue of a public office.
Ex officio Directors are without a vote at SCSU Board of Director meetings.
2.01.15 “First Year Representative” means an undergraduate student, duly enrolled in their first year of study designated as such by the University of Toronto at Scarborough, who serves as a voting Director on the Board; 2.01.16 “Full-time undergraduate student” means any student designated as such by the University of Toronto at Scarborough; 2.01.17 "Governing Council" means the Governing Council of the University of Toronto, or such other body as may succeed the Governing Council or be substituted therefore from time to time; 2.01.18 “GSA” means the Graduate Students’ Association of UTSC; 2.01.19 “GSU” means the Graduate Student Union at the University of Toronto; 2.01.20 "Humanities Representative" means an undergraduate student, duly enrolled in a program in the Department of Humanities at the University of Toronto at Scarborough, who serves as an undergraduate student representative on the Academic Committee of College Council; 2.01.21 "Letters Patent" means the letters patent of incorporation of the Corporation as may be amended or re-stated from time to time; 2.01.22 "Life Sciences Representative" means an undergraduate student, duly enrolled in a program in the Department of Life Sciences at the University of Toronto at Scarborough, who serves as an undergraduate student representative on the Academic Committee of College Council; 2.01.23 "Management Representative" means an undergraduate student, duly enrolled in a program in the Division of Management at the University of Toronto at Scarborough, who serves as an undergraduate student representative on the Academic Committee of College Council; 2.01.24 “Meeting of Members”, wherever it occurs in this By-law, shall mean and include an annual meeting of members, section 4.01, and a general meeting of members, section 4.02; 2.01.25 "Member" means a person who is defined as a member of the Corporation under Article 3; 2.01.26 “Minutes” are the written record of the business conducted at a meeting;
SCSU Bylaw 1 Page 7 of 25 2.01.27 “Officer” individually, any one member of the Executive Committee referred to in Article 9; 2.01.28 “Part Time Director” means a student, duly enrolled as a part-time undergraduate student at the University of Toronto Scarborough, who serves as a voting Director on the Board and has not been elected into an executive, first year representative or departmental constituency based director position. 2.01.29 “Part-time undergraduate student” means any student designated as such by the University of Toronto at Scarborough; 2.01.30 "Person" includes individuals, bodies corporate, partnerships, trusts and unincorporated associations; 2.01.31 "Physical and Environmental Sciences Representative” means an undergraduate student, duly enrolled in a program in the Department of Physical and Environmental Sciences at the University of Toronto at Scarborough, who serves as an undergraduate student representative on the Academic Committee of College Council; 2.01.32 “Plebiscite” shall refer to a vote by the membership for determining popular opinion on a question of significant importance; 2.01.33 “Referendum” shall refer to a vote by the membership for achieving final approval on a question of significant importance; 2.01.34 "SAC" means the Students' Administrative Council of the University of Toronto; 2.01.35 "SCAA" means the Scarborough Campus Athletic Association; 2.01.36 “SCSU Operational Manual” shall be collectively: the Constitution, By- Laws and Policies of the Students’ Union; 2.01.37 “Session” shall mean the Summer (May-August), Fall (September- December), or Winter (January-April) session as defined by the University; 2.01.38 "Social Sciences Representative” means an undergraduate student, duly enrolled in a program in the Department of Social Sciences at the University of Toronto at Scarborough, who serves as an undergraduate student representative on the Academic Committee of College Council; 2.01.39 "SRC" means the Scarborough Residence Council; 2.01.40 "Student" means an individual enrolled in an academic program at UTSC; 2.01.41 “Term in Office” means the period in which a Director retains their position between May 15th to May 14th of the following year; 2.01.42 “Union" or "Students' Union" means the Corporation, including its entire Board of Directors from time to time; 2.01.43 "University" means the University of Toronto; 2.01.44 “UTSC” means the University of Toronto at Scarborough; 2.01.45 “Voting Director” means a Director of the SCSU Board of Directors who is able to vote; 2.01.46 “Operational Manual” means the policies and bylaws of the Corporation in their totality.
2.02 Number and Gender - Words importing only the singular number include, where the context permits or requires, the plural and vice versa; similarly, all words importing only a single gender include, where the context permits or requires, the female, male and neuter gender.
SCSU Bylaw 1 Page 8 of 25 2.03 Act to Govern - All words used in this By-law and defined in the Act shall have the meanings given to such words in the Act. 2.04 The definitions provided in By-Law 1, Section 2.01 shall apply to the policies of the Corporation unless the policies otherwise provide.
Article 3: MEMBERSHIP AND FEES 3.01 Members - All full-time undergraduate students and all part-time undergraduate students of the UTSC are deemed members of the Corporation upon payment of the prescribed annual membership fee pursuant to article 3.04 hereof. 3.02 Other Members - Any other person defined as a student of the UTSC pursuant to the University of Toronto Act, 1971, as amended from time to time, may become a member of the Corporation on payment to the Corporation of the prescribed annual membership fee pursuant to article 3.04 hereof.
3.03 Membership Non-Transferable - The interest of a member in the Corporation is not transferable and ceases to exist upon the member's death or upon the member's withdrawal, suspension or expulsion from the University or College; or upon the member ceasing to be qualified for membership pursuant to article 3.01 or 3.02 hereof; or upon the member's failure to pay the prescribed annual membership fee. 3.04 Membership Fee: 3.04.01 The per session full-time membership fee shall be TWENTY SEVEN and 36/100 DOLLARS ($27.36) in 2004-2005; 3.04.02 The per session part-time membership fee shall be ONE and 41/100 DOLLARS ($1.41) IN 2004-2005; 3.04.03 Upon a resolution of the Board, the membership fee for each subsequent year shall include an inflationary cost of living adjustment as determined by Governing Council.
3.05 Collection - The Corporation may enter into an agreement or arrangement with the University whereby the University shall collect the annual membership fees of the Corporation from members, together with student tuition payments, and remit such membership fees to the Corporation in a manner satisfactory to the Board; in satisfaction of the membership obligations of the members. 3.06 The membership year for the Corporation shall be from September 1st , to August 31st of each year. Article 4: MEETINGS OF THE MEMBERS 4.01 Annual Meeting - The annual meeting of members shall be held on such day in each year and at such time and at such place on or in the vicinity of the College as the Board or the Executive Committee may from time to time determine, to be held not later than November 30th, for the purposes of receiving the financial statements and the auditor's report thereon, appointing auditors for the ensuing year and authorizing the Board to fix the remuneration of the auditors.
At least fourteen days before the
SCSU Bylaw 1 Page 9 of 25 annual meeting, the Corporation shall cause a copy of the balance sheet and statement of income and expenses, extracted from the Corporation's financial statements, and the auditor's report thereon, to be published in a continuing student publication and/or a document circulated generally on Campus by the Board. Copies of the complete financial statements shall be made available for inspection at the head office of the Corporation. Notice of the date, time and place of the annual meeting of members shall be given to the auditors in writing at least fourteen (14) days before the meeting.
4.02 General Meeting - The Board or the Executive Committee shall have the power at any time to call a general meeting of the members of the Corporation to be held on such date and at such time and at such place on or in the vicinity of the Campus as may be determined by the Board, the Executive Committee or the persons calling the meeting. 4.03 Requisition of Meeting - Not less than five hundred (500) or ten per cent (10%) of the members of the Corporation, whichever is less, may requisition the Directors to hold a meeting of members for the purposes stated in the requisition. The requisition may consist of several documents of like form each signed by the requisitionists, shall state the purpose of the meeting and shall be deposited at the head office of the Corporation.
Upon deposit of the requisition, the Directors shall forthwith call a general meeting of the members for the purposes stated in the requisition. If the Directors do not, within thirty (30) days after deposit of the requisition, call a meeting, any of the requisitionists may call the meeting. A meeting called pursuant to this article 4.03 shall be held as nearly as possible in the same manner as meetings are held under the By-laws.
4.04 Notices - Notice of the date, time and place of every meeting of members shall be given to members by publication at least once a week for two consecutive weeks preceding the meeting in a continuing student publication and/or a document circulated generally on Campus by the Board. Notice of a meeting of members shall state the general nature of the business that is to be transacted thereat. 4.05 Meetings of Members in the Summer - Notwithstanding the foregoing provisions, no meeting of members shall be held during the period of the last day of classes in the Winter session to two (2) weeks after the first day of the Fall session.
4.06 Absence of the Chair: 4.06.01 In the absence of the Chair and Vice-Chair of the Board, any other Director of the Corporation may be the chair at any meeting of members and if none of the said Directors are present within fifteen minutes after the time appointed for holding the meeting, the members present shall choose a chair from amongst themselves; 4.06.02 The Vice Chair of the Board shall act as the Secretariat at any meeting of members or, if the Vice Chair is absent, the chair of the meeting shall appoint some person, to act as Secretariat of the meeting. 4.07 Persons Entitled to be Present – Other than members, the only persons entitled to attend a meeting of members, although not entitled to vote, shall be the employees of the Corporation, the auditor of the Corporation, the legal representative of the Corporation and others who are required either for the business being discussed or