SHIRE OF HARVEY LESCHENAULT LEISURE CENTRE ADVISORY COMMITTEE MEETING
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SHIRE OF HARVEY LESCHENAULT LEISURE CENTRE ADVISORY COMMITTEE MEETING MINUTES OF THE MEETING OF THE LESCHENAULT LEISURE CENTRE ADVISORY COMMITTEE HELD ON FRIDAY, 22ND JUNE 2018, IN THE COMMITTEE ROOM, LESCHENAULT LEISURE CENTRE, AUSTRALIND COMMENCING AT 8.00 A.M. ATTENDANCE Presiding Member Cr. A. Lovitt Cr. D. Simpson Mrs M. Lewis Mrs S. Newman Mr. R. Jackson Mrs B. Italiano Chief Executive Officer Mr. M. Parker Manager of Community and Economic Development Mr. P. Quinlivan Centre Manager (Ex-Officio) Mr. R. Duke 1. OFFICIAL OPENING The Chairperson opened the meeting at 8.00 a.m. 2. RECORD OF ATTENDANCE/APOLOGIES Apology: Mr. R. Jackson Community Member Mr. M. Parker Chief Executive Officer 3. DECLARATIONS OF MEMBERS’ AND OFFICER’S PERSONAL INTEREST Nil. 4. RESPONSE TO PREVIOUS QUESTIONS TAKEN ON NOTICE Nil. 5. PUBLIC QUESTION TIME 6. PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS Nil. SIGNED DATED 24th August 2018.
LESCHENAULT LEISURE CENTRE ADVISORY 22nd June 2018. COMMITTEE MINUTES Page 2 7. CONFIRMATION OF PREVIOUS MINUTES The Minutes of the Leschenault Leisure Centre Advisory Committee meeting held on Friday, 6th April 2018, are attached hereto. ATTACHMENT Recommendation: That the Minutes of the Meeting held on Friday, 6th April 2018, as attached, are confirmed as a true and correct record. LLC-18/006. Newman/Simpson “That the Minutes of the Meeting held on Friday, 6th April 2018, as attached, are confirmed as a true and correct record.” CARRIED 6-0 8. REPORTS OF OFFICERS Item. 8.1 Subject Leschenault Leisure Centre Report Proponent: Shire of Harvey Location: Leschenault Leisure Centre Reporting Officer: Centre Manager File No.: A005529 Attachment Reg. No. Summary The following report is provided to update the Committee and Council on the activities at the Leschenault Leisure Centre since the last meeting and the status of capital items funded in Council’s 2017/18 Budget. Capital Projects and Major Maintenance The following table provides a status report on capital items and projects that have been included in Council’s 2017/18 Budget. Scheduled Project Status Completion Computer upgrades. February 2018 Complete. Scoreboard Replacement. February 2018 Complete. Crèche Furniture Upgrade May 2018 Complete. Gym Equipment February 2018 Complete Replacement Resurface Courts 3 and 4. December 2016 Complete Guttering & Down Pipe Work Order issued and expected April 2018 Replacement completion before end of June 2018. Air Conditioning Server June 2018 Complete. Room Whilst some painting has been completed Preventative painting C/fwd. June 2018 as part of the Centre redevelopment the majority is proposed to be C/fwd. to 18/19. Completed Court 1 – 4 LED lights and Energy Saving Initiatives June 2018 ceiling lights to Centre. SIGNED DATED 24th August 2018.
LESCHENAULT LEISURE CENTRE ADVISORY 22nd June 2018. COMMITTEE MINUTES Page 3 Scheduled Project Status Completion Aquatics Hall currently undertaking a trial of various LED globes. Outcomes to be advised. Crèche Upgrade C/fwd. May 2018 Completed June 2018. Retile spa pool and December 2017 Completed June 2018. surrounds C/fwd. Extend pool deck and office December 2017 Complete space C/fwd. Sufficient funding not available to proceed Replace insulation on June 2017 with this project as part of the current Aquatics hall roof C/fwd. upgrade. Aquatic change room June 2017 Complete additions C/fwd. Operations and Facilities Membership comparison as of 30th April 2018 July Aug Sep Oct Nov Dec Jan Feb Mar April May Category 2017 2017 2017 2017 2017 2017 2018 2018 2018 2018 2018 Re-join 62 58 35 50 44 41 51 80 39 39 34 New 22 27 17 33 43 14 114 32 29 35 36 Expired 60 50 61 79 76 100 84 84 62 65 50 Cancelled 12 3 11 15 15 6 22 29 16 13 9 Total Members 820 852 832 821 817 766 825 824 814 810 821 Retention % 86.1 *109.4 48.6 53.2 48.3 38.7 48.11 70.80 50.00 50.00 57.63 *Retention figures greater than 100% can be due to promotional periods or when members pay in advance of their formal expiry date. In this instance our records only differentiate between new and existing memberships paid in that month. Similarly previously expired members are reflected as re-joined if they choose to pay fees in that month. The average retention rate so far for the financial year is 60.08% compared to 79.37%, for the same time last year. With the recent opening of the new bridge between Treendale and Millbridge, improved access between Eaton and Australind has yet to reflect whether it will have a negative or positive impact on membership trends. SIGNED DATED 24th August 2018.
LESCHENAULT LEISURE CENTRE ADVISORY 22nd June 2018. COMMITTEE MINUTES Page 4 Membership Breakdown by type July 2017- May 2018 Overall member numbers are represented by the orange lines at the top of the graph. Compared to the same time last year the line displays a difference of 69 members across all types of membership. Trends show that Full membership types (green) have continued to rise as Dry membership types (red) have declined in comparison to the same time last year, as it has done overall since the change of membership structure took effect in July. Wet membership types have closely followed the same trend as this time last year. This year’s promotion in January 2018 has improved the traditional drop over the Christmas period with a larger number of full memberships being taken out compared to the same time last year. An advertising campaign and membership promotion in June is expected to boost membership numbers across all membership types. Promotion will be focused on capturing previous Open Day memberships that are due for renewal concentrated into a 5 day promotional period. SIGNED DATED 24th August 2018.
LESCHENAULT LEISURE CENTRE ADVISORY 22nd June 2018. COMMITTEE MINUTES Page 5 Number of Previous New Members Members that have Total RAC Month signing up with RAC returned as a RAC Memberships Memberships Member July 2017 9 4 13 August 2017 7 2 9 September 2017 4 3 7 October 2017 6 5 11 November 2017 10 7 17 December 2017 3 3 6 January 2018 7 3 10 February 2018 5 5 10 March 2018 3 0 3 April 2018 9 5 14 May 2018 10 5 15 TOTAL 63 38 101 *The Leschenault Leisure Centre is a member of the Bunbury Geographe Chamber of Commerce and as members we participate in the regional RAC advertising campaign. There was a strong RAC member uptake in April and May as frontline staff continue to promote the initiative to patrons. Financial operations Financial Summary YTD April 2017/18 Year to Date (YTD) total operating expenses to the end of May were budgeted to be $3,260,354. YTD actuals for the period were $117,156 under budget at $3,143,198 and operating income of $3,090,368 was under YTD budget of $3,260,354 by $169,986 resulting in a net position of $52,830 behind budget for the period. Operating expenses have continued to be contained however maintenance and repair costs particularly in Aquatics and Health & Fitness are still expected to exceed budget by year end. A summary of the financial performance of the departments and major programs for the period to the end of February 2018 is as follows: Health and Fitness (includes maintenance) for the 11 months including May is behind budget by approximately $48,282. YTD expenses are $30,562 below YTD budget, with an income shortfall of $78,844. Uptake of membership is unfortunately still lower than anticipated. A June promotion coupled with a new fitness timetable and crèche reopening is expected to lift member numbers, however unlikely to remove this shortfall. Additional costs associated with end of cardio equipment warranty are also anticipated. Council has set aside funds under the LLC Gym Equipment Reserve and currently undertaking equipment usage and needs analysis in preparation for a potential cardio replacement in 18/19. SIGNED DATED 24th August 2018.
LESCHENAULT LEISURE CENTRE ADVISORY 22nd June 2018. COMMITTEE MINUTES Page 6 Multi Sports & Court Bookings Income is approximately $31,637 below YTD budget; this is partly offset by savings in expenses which are approximately $16,841 below budget. Court usage traditionally increases over the winter months and this is expected to improve the income shortfall by the end of the financial year. Children’s Services including crèche, junior programs and vacation care were approximately $29,891 ahead of the operating budget for the period. Combined YTD Expenses were $13,318 less than budget and YTD income was ahead of Budget by $16,573. Junior programs continue to grow in enrolments and disciplines. A new gymnastics program ‘Free G’ launched in Term 2 and home-school sport remains extremely popular. The Wet Centre as at 31st May was $44,401 ahead of operating budget. Aquatic income was $511 above YTD budget and expenses were $43,890 less than YTD budget. A change in supplier and the installation of a new bulk storage vessel has seen CO2 usage drop. Maintenance/repair remains as a significant expense. The Spa re-tiling has been completed and the leisure pool filter refurbishment is scheduled for the 18th of June. Swim School expenses for the YTD period were $2,694 above budget and income is approximately $51,017 below the YTD budget. Enrolments for 2nd term 2018 have been lower than expected with just over 600 students enrolled at an occupancy rate of 80%. Food and Beverage income at $169,756 was $27,639 behind YTD budget for the period up to May 31, offset by expenses being under budget by $16,537, a net shortfall of $11,102 for the period. Containing costs during the quieter months is reflected in the expense figures and will continue to be a priority over the coming months to minimise the EOFY deficit. Other Matters • Council has supported Grow Cook Eat Create (GCEC) in their request for fee free use of the Pat Rutherford Function Room for an additional 12 months. Replacement of the ovens in the function room will be investigated as part of the Budget process and GCEC has committed to provide partial funding toward this potential upgrade. • Centre redevelopment concluded in early June o New Aquatic Toilets and Marshalling Area are allowing for a seamless transition of students from bus to Aquatic Centre and training room is well utilised. o Crèche reopening occurred on the 11th June. The extended crèche now accommodates children between the ages of 8 weeks – 10 years and is open Monday to Saturday. • The Shire of Harvey was successful in its application for funding under the Community Child Care Fund. This sustainability funding will provide a total of $73,000 (excl. GST) over the next three (3) years for specific areas of operation in LLC’s Vacation Care Program. • Court and oval space continue to be in high demand and staff are working with user groups to encourage hire outside of the traditional peak usage times. • Centre Manager will lead a brief tour of completed Aquatic and Crèche redevelopment. Statutory/Policy Environment Nil. SIGNED DATED 24th August 2018.
LESCHENAULT LEISURE CENTRE ADVISORY 22nd June 2018. COMMITTEE MINUTES Page 7 Strategic Framework Within the Shire’s Strategic Community Plan 2017 – 2027, Strategy 3.4.6 states: “Continue to maintain and enhance recreation centres to service a wide range of the community”. Risk Management The Risk Theme Profile identified as part of this report is Providing Inaccurate Advice/Information. Given that no action is recommended other than receipt of the Centre Manager’s report, there is deemed to be no risk associated with this report. Budget Implications The likely shortfall in the Centres operating income for 2017/18 was considered as part of the mid-year Budget Review. Officer’s Recommendation That Council receives the Centre Manager’s report. LLC-18/007 Lewis/Simpson “That the Officer’s Recommendation be adopted.” CARRIED 6-0 9. OTHER ITEMS • The Manager Community and Economic Development (MCED) advised that the Shire had been successful in securing a $10,000 grant from the Alcoa Harvey Sustainability Fund for the Leschenault Recreation Park Master Plan and this project would be included for consideration in Council’s 2018/19 Draft Budget. • Mrs Italiano asked when a footpath would be provided on Leisure Drive. The MCED advised that this project was included in the Shire’s Forward Capital Works Program and a formal response would be provided at the next meeting. • Cr. Simpson enquired about the likely timing of an upgrade to the reception area. The Centre Manager advised that this had been part of the original proposal to upgrade the Centre but had to be deferred due to funding. It was proposed to put the project forward for consideration in future budgets. • Mrs Lewis complimented the Centre’s Booking Officer, Carmen Fuller, for the great job she was doing in managing all the bookings at the Leschenault Recreation Park. SIGNED DATED 24th August 2018.
LESCHENAULT LEISURE CENTRE ADVISORY 22nd June 2018. COMMITTEE MINUTES Page 8 10. NEXT MEETING The next meeting of the Leschenault Leisure Centre Advisory Committee is scheduled to be held on Friday, 24th August, 2018,, at the Leschenault Leisure Centre, Leisure Drive, Australind commencing at 8.00a.m. 11. CLOSURE OF MEETING There being no further business to discuss, the meeting was declared closed at 9.15a.m. SIGNED DATED 24th August 2018.
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