AGENDA - Social, Community Development and Housing Committee

AGENDA - Social, Community Development and Housing Committee

Social, Community Development and Housing Committee AGENDA Notice of Meeting: An ordinary meeting of the Social, Community Development and Housing Committee will be held on: Date: Wednesday 4 July 2018 Time: 1.30pm Venue: Council Chamber, Level 2, Civic Offices, 53 Hereford Street, Christchurch Membership Chairperson Deputy Chairperson Members Councillor Phil Clearwater Councillor Glenn Livingstone Councillor Jimmy Chen Councillor Anne Galloway Councillor Yani Johanson Councillor Aaron Keown Councillor Tim Scandrett 29 June 2018 Principal Advisor Andrew Rutledge Head of Parks Tel: 941 8682 Sarah Drummond Committee and Hearings Advisor 941 6262 sarah.drummond@ccc.govt.nz www.ccc.govt.nz Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. If you require further information relating to any reports, please contact the person named on the report. To view copies of Agendas and Minutes, visit: https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

Social, Community Development and Housing Committee 04 July 2018 Page 2 SOCIAL, COMMUNITY DEVELOPMENT AND HOUSING COMMITTEE - TERMS OF REFERENCE Chair Councillor Clearwater Membership Councillor Livingstone (Deputy Chair), Councillor Chen, Councillor Galloway, Councillor Keown, Councillor Johanson, Councillor Scandrett Quorum Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd. Meeting Cycle Monthly Reports To Council Responsibilities The focus of the Social, Community Development and Housing Committee is matters relating to social and community wellbeing.

The Committee:  Promotes active citizenship, community participation and community partnerships  Seeks to address cultural, social and economic disadvantage and promote equity for all citizens  Works in partnerships with key agencies, organisations and communities of place, identity and interest  Is innovative and creative in the ways it contributes to social and community wellbeing The Social, Community Development and Housing Committte considers and reports to Council on issues and activites relating to:  Arts and culture including the Art Gallery  Heritage protection  Housing across the continuum of social, affordable and market housing, including innovative housing solutions that will increase the supply of affordable housing  Libraries (including community volunteer libraries)  Museums  Sports, recreation and leisure services and facilities  Parks (sports, local, metropolitan and regional), gardens, cemeteries, open spaces and the public realm  Community facilities and assets  Public Health and health in all policies  Community safety and crime prevention, including family violence  Civil defence and rural fire management including disaster planning and local community resilience plans  Community events, programmes and activities  Community development and support, including grants and sponsorships  Citizen services  Community engagement and participation  Civic and International Relations  Communities of place, identity and interest.

Social, Community Development and Housing Committee 04 July 2018 Page 3 Delegations The Council delegates to the Social, Community Development and Housing Committee authority to:  Approve Heritage Incentive Grant applications up to a value of $150,000.  Approve extensions of up to two years for the uptake of Heritage Incentive Grants. The Committee delegates to the following subcommittees or working groups the responsibility to consider and report back to the Committee:  Safer Communities Council for matters relating to Safety and Crime Prevention, including Family Violence  Housing Subcommittee for matters relating to housing as stated in its terms of reference  Multicultural Subcommittee for matters relating to the Multicultural Strategy  International Relations Working Group on matters relating to international relations

Social, Community Development and Housing Committee 04 July 2018 Page 4 Part A Matters Requiring a Council Decision Part B Reports for Information Part C Decisions Under Delegation TABLE OF CONTENTS C 1. Apologies . . 5 B 2. Declarations of Interest . . 5 C 3. Confirmation of Previous Minutes . . 5 B 4. Public Forum . . 5 B 5. Deputations by Appointment . . 5 B 6. Presentation of Petitions . . 5 HOUSING SUBCOMMITTEE C 7. Housing Subcommittee Minutes - 6 April 2018 . . 11 INTERNATIONAL RELATIONS WORKING GROUP A 8. Proposed Review of International Relations Policy 2013 and Sister Cities Strategy 2000 . . 15 MULTICULTURAL SUBCOMMITTEE C 9. Multicultural Subcommittee Minutes - 25 June 2018 . . 23 STAFF REPORTS C 10. Staff Briefing on the Direction for Heritage Staff will provide a briefing to the Committee A 11. Christchurch Housing Initiative . . 29 C 12. Hagley Park Reference Group Terms of Reference . . 35 C 13. Resolution to Exclude the Public . . 41

Social, Community Development and Housing Committee 04 July 2018 Page 5 1. Apologies At the close of the agenda no apologies had been received. 2. Declarations of Interest Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have. 3. Confirmation of Previous Minutes That the minutes of the Social, Community Development and Housing Committee meeting held on Wednesday, 6 June 2018 be confirmed (refer page 6).

4. Public Forum A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process. It is intended that the public forum session will be held at OR There will be no public forum at this meeting 5. Deputations by Appointment There were no deputations by appointment at the time the agenda was prepared. 6. Petitions There were no petitions received at the time the agenda was prepared.

Social, Community Development and Housing Committee 04 July 2018 Page 6 Item 3 - Minutes of Previous Meeting 6/06/2018 Social, Community Development and Housing Committee OPEN MINUTES Date: Wednesday 6 June 2018 Time: 1.30pm Venue: Council Chamber, Level 2, Civic Offices, 53 Hereford Street, Christchurch Present Chairperson Deputy Chairperson Members Councillor Phil Clearwater Councillor Glenn Livingstone Councillor Jimmy Chen Councillor Anne Galloway Councillor Yani Johanson Councillor Aaron Keown Councillor Tim Scandrett 5 June 2018 Principal Advisor John Filsell Head of Community Support, Governance & Partnerships Sarah Drummond Committee and Hearings Advisor 941 6262 sarah.drummond@ccc.govt.nz www.ccc.govt.nz To view copies of Agendas and Minutes, visit: www.ccc.govt.nz/Council/meetingminutes/agendas/index

Social, Community Development and Housing Committee 04 July 2018 Page 7 Item 3 - Minutes of Previous Meeting 6/06/2018 Part A Matters Requiring a Council Decision Part B Reports for Information Part C Decisions Under Delegation The agenda was dealt with in the following order. 1. Apologies Committee Resolved SOC/2018/00034 It was resolved on the motion of Councillor Phil Clearwater, seconded by Councillor Glenn Livingstone that the apology from Councillor Johanson for absence and from Councillor Chen for lateness be accepted.

Councillor Clearwater/Councillor Livingstone Carried 2. Declarations of Interest Part B Councillors Livingstone and Councillor Scandrett declared an interest in Item 10. Councillor Keown declared an interest in Item 8. 3. Confirmation of Previous Minutes Part C Committee Resolved SOC/2018/00035 Committee Decision That the minutes of the Social, Community Development and Housing Committee meeting held on Wednesday, 4 April 2018 be confirmed. Councillor Clearwater/Councillor Livingstone Carried 4. Public Forum Part B There were no public forum presentations. 5. Deputations by Appointment Part B 5.1 Deputation - Ferrymead Heritage Park Ltd The Social, Community Development and Housing Committee thanked Jason Harris and Geoff Walls of Ferrymead Heritage Park for their deputation.

Social, Community Development and Housing Committee 04 July 2018 Page 8 Item 3 - Minutes of Previous Meeting 6/06/2018 6. Presentation of Petitions Part B There was no presentation of petitions. 7. Voluntary Smokefree Outdoor Dining in Council-licenced Footpath Areas Committee Comment 1. The Committee held discussion on their support for the policy and how support can be offered to private business as well as Council lease holders who wish to take up the programme. Committee Decided SOC/2018/00036 Part A That the Social, Community Development and Housing Committee recommends the Council: 1. Agrees to extend Smokefree Public Places Policy to include Council-owned footpaths used for outdoor dining noting it is voluntary in nature.

2. Requests Property Consultancy Leasing staff to promote Council Smokefree Public Places Policy and inform the changes to new, renewing, and current footpath licences. 3. Requests Licensing staff to promote information about becoming smokefree for dining to all licensed business (food and alcohol) outdoor premises. 4. Notes that the Cancer Society through the Fresh Air Project can provide free Fresh Air stickers, Fresh Air table top signs, and guidance to licensed businesses wanting to become smokefree.

5. Notes that Community and Public Health and Health Promotion Agency can provide free smokefree stickers and green metal smokefree signs for licenced business with outdoor dining wanting to be smokefree. Councillor Livingstone/Councillor Keown Carried Councillor Chen arrived at 2.22pm Councillor Livingstone left the meeting at 2.26pm. Councillor Livingstone returned to the meeting at 2.26pm. 8. Christchurch Alcohol Action Plan- Implementation Committee Comment 1. The Committee thanked staff for the effort that had been put into the implementation plan. Committee Resolved SOC/2018/00037 Part C That the Social, Community Development and Housing Committee: 1. Receive the Christchurch Alcohol Action Plan (CAAP) implementation plan. 2. Invite the CAAP working party to report on progress before the end of the year. Councillor Galloway/Councillor Livingstone Carried

Social, Community Development and Housing Committee 04 July 2018 Page 9 Item 3 - Minutes of Previous Meeting 6/06/2018 9. Community Facilities Rebuild Monthly Update June 2018 Committee Comment 1. The Committee asked if more good news stories could be made available to the public through Newsline. Committee Resolved SOC/2018/00038 Part C That the Social, Community Development and Housing Committee: 1. Receives the information in the Community Facilities Rebuild Monthly Update report. Councillor Chen/Councillor Livingstone Carried 10. Capital Delivery Major Facilities Elected Member Updates & Tūranga, Central Library Project Brief Committee Resolved SOC/2018/00039 Part C That the Social, Community Development and Housing Committee: 1. Receive the information in the Capital Delivery Major Facilities Elected Member Update Report, and the Tūranga, Central Library Project Brief.

Councillor Clearwater/Councillor Keown Carried 11. Approval of Extension of time for a Central City Landmark Heritage Grant for McLean's Mansion 387 Manchester Street Committee Decided SOC/2018/00040 Part A That the Social, Community Development and Housing Committee: 1. Recommend that Council approve an extension of time of eighteen months for the uptake of the Central City Landmark Heritage grant previously approved for McLean’s Mansion, 387 Manchester Street, Christchurch. The new completion date for the project would be 8 December 2019.

Councillor Galloway/Councillor Keown Carried Meeting concluded at 3.21pm. CONFIRMED THIS 4th DAY OF JULY 2018 COUNCILLOR PHIL CLEARWATER CHAIRPERSON

Social, Community Development and Housing Committee 04 July 2018 Page 10 Item 3 - Minutes of Previous Meeting 6/06/2018

Social, Community Development and Housing Committee 04 July 2018 Item No.: 7 Page 11 Item 7 7. Housing Subcommittee Minutes - 6 April 2018 Reference: 18/645822 Presenter(s): Sarah Drummond, Committee and Hearings Advisor 1. Purpose of Report The Housing Subcommittee held a meeting on 6 April 2018 and is circulating the Minutes recorded to the Council for its information. 2. Recommendation to Social, Community Development and Housing Committee That the Social, Community Development and Housing Committee receives the Minutes from the Housing Subcommittee meeting held 6 April 2018.

Attachments No. Title Page A⇩ Minutes Housing Subcommittee - 6 April 2018 12 Signatories Author Sarah Drummond - Committee and Hearings Advisor

Social, Community Development and Housing Committee 04 July 2018 Item No.: 7 Page 12 Attachment A Item 7

Social, Community Development and Housing Committee 04 July 2018 Item No.: 7 Page 13 Attachment A Item 7

Social, Community Development and Housing Committee 04 July 2018 Item No.: 7 Page 14 Attachment A Item 7

Social, Community Development and Housing Committee 04 July 2018 Item No.: 8 Page 15 Item 8 Report from International Relations Working Group – 1 June 2018 8. Proposed Review of International Relations Policy 2013 and Sister Cities Strategy 2000 Reference: 18/578251 Presenter(s): Councillor Jimmy Chen, Chair International Relations Working Group 1. International Relations Working Group Consideration 1. The Council’s International Relations Policy (2013) and Sister Cities Strategy (2000) are due for review during the 2018/19 financial year.

2. Consideration was given by the International Relations Working Group to the process for the proposed review of the 2013 International Relations Policy and 2000 Sister Cities Strategy and replacement by a consolidated International Relations Policy Framework. 3. Feedback from the Working Group representatives was sought on the need for this work to develop a clear international vision for Christchurch’s international engagement. 4. Discussion was held and the following suggestions were provided: a. the relevant current strategies to draw from; b. appropriate membership of the core group (as per the attachment of core group members); c. the need for strong facilitation to drive the process; d. appropriate consultation with the wider group, foreign partners (as per the attachment of wider group and foreign partners), and the community.

2. International Relations Working Group Recommendation to Social, Community Development and Housing Committee Part A That the Social, Community Development and Housing Committee recommend to Council to: 1. Note that a review of the International Relations Policy 2013 and Sister Cities Strategy 2000 is planned to take place during the 2018/19 financial year. 2. Agree that the International Relations Policy 2013 and Sister Cities Strategy 2000 be reviewed and replaced by a consolidated International Relations Policy Framework. 3. Direct the International Relations Working Group to develop the International Relations Policy Framework for consideration by the Social, Community Development and Housing Committee.

4. Note that the Working Group may invite external stakeholders to provide input in development of the Policy Framework. In this regard the Working Group will consider a preliminary list of stakeholders to be consulted. 5. Request the International Relations Working Group to provide updates to the Committee on the Policy Framework development process.

Social, Community Development and Housing Committee 04 July 2018 Item No.: 8 Page 16 Item 8 Attachments No. Report Title Page 1 Proposed Review of 2013 International Relations Policy and 2000 Sister Cities Strategy 17 No. Title Page A ⇩ IRPF Preliminary Summary Project Plan 20 B ⇩ International Relations - Suggested Stakeholder List 21

Social, Community Development and Housing Committee 04 July 2018 Item No.: 8 Page 17 Attachment 1 - Original Staff Report Item 8 Proposed Review of 2013 International Relations Policy and 2000 Sister Cities Strategy Reference: 18/481968 Presenter(s): Matt Nichols, Civic & International Relations Manager 1. Purpose and Origin of Report Purpose of Report 1.1 The purpose of this report is to: 1.1.1 inform the International Relations Working Group of preliminary plans for the review of the Council’s 2013 International Relations Policy and Sister Cities Strategy 2000; 1.1.2 to seek the Group’s feedback on the preliminary plans; 1.1.3 to recommend to the Social, Community Development and Housing Committee that it note the review, and direct the Working Group to undertake the review. Origin of Report 1.2 This report is staff generated. 2. Significance 2.1 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1 The level of significance was determined by the low level of interest in the wider community and the preliminary nature of planning for this policy review. 2.1.2 The community engagement and consultation outlined in this report reflect the assessment. 3. Staff Recommendations That the International Relations Working Group: 1. Agree that approval be sought for the 2013 International Relations Policy and 2000 Sister Cities Strategy to be reviewed and replaced by a consolidated International Relations Policy Framework.

2. Recommend to the Social, Community Development and Housing Committee that it: 1. Note that a review of the International Relations Policy 2013 and Sister Cities Strategy 2000 is planned to take place during the 2018/19 financial year. 2. Agree that the International Relations Policy 2013 and Sister Cities Strategy 2000 be reviewed and replaced by a consolidated International Relations Policy Framework. 3. Direct the International Relations Working Group to develop the International Relations Policy Framework for consideration by the Social, Community Development and Housing Committee.

4. Note that the Working Group may invite external stakeholders to provide input in development of the Policy Framework.

Social, Community Development and Housing Committee 04 July 2018 Item No.: 8 Page 18 Attachment 1 - Original Staff Report Item 8 Note: The International Relations Working Group will consider a preliminary list of stakeholders to be consulted. 5. Request the International Relations Working Group provide updates to the Committee on the Policy Framework development process. 4. Key Points 4.1 The Council’s International Relations Policy (2013) and Sister Cities Strategy (2000) are due for review during the 2018/19 financial year.

4.2 The Terms of Reference of the International Relations Working Group include providing strategic oversight and advice on the city’s international relations so it is proposed the Working Group review the Policy and Strategy as noted in 4.1 above. Accordingly, the Working Group may invite external stakeholders to provide input into the review. 4.3 Staff have begun planning for the review in consultation with Murray Dickson who is Project Sponsor. This report updates the International Relations Working Group on preliminary plans and seeks the Working Group’s feedback. A summary project plan is included at Attachment A.

4.4 A preliminary list of stakeholders to be consulted during the review has been compiled for the Working Group to review – this is included at Attachment B. 5. Context/Background Context 5.1 The Council adopted a Sister Cities Strategy in 2000 and International Relations Policy in 2013. Implementation of these policy documents is being led by the Civic and International Relations team, working with key stakeholders. 5.2 When the International Relations Policy was adopted in October 2013, those stakeholders included the Canterbury Earthquake Recovery Authority (CERA), Canterbury Development Corporation (CDC) and Christchurch and Canterbury Tourism (CCT). Key policy documents cited in the review included the Central City Recovery Plan.

5.3 The policy environment has changed since 2013 and the Council’s International Relations Policy needs to be reviewed to take account of developments including the following: 5.3.1 Resilient Greater Christchurch Plan launched in 2016 5.3.2 Christchurch Visitor Strategy – Setting the Direction 2016 5.3.3 Canterbury International Education Strategy 2016 5.3.4 Christchurch Multicultural Strategy 2017-2021 5.3.5 Christchurch Economic Development Strategy 2017 (CEDS) 5.3.6 Canterbury Regional Economic Development Strategy 2017-2019 (CREDs) 5.3.7 Major Events Strategy - Ōtautahi Christchurch 2017 5.3.8 Antarctic Gateway Strategy 2018 5.3.9 Work underway on other new policy documents including the Council’s proposed Strategic Framework, due to be adopted in June 2018.

5.4 There have also been changes in the stakeholder environment, including in particular the establishment of ChristchurchNZ. The Mayor has indicated she is eager for the Council’s international relations activities to reflect the new stakeholder and strategy environment.

Social, Community Development and Housing Committee 04 July 2018 Item No.: 8 Page 19 Attachment 1 - Original Staff Report Item 8 Preliminary plans for the review 5.5 The 2013 International Relations Policy envisaged the development of agreements between the Council and other key stakeholders (including Council Controlled Organisations) to determine respective roles, responsibilities and expectations. These agreements have not transpired. 5.6 The Christchurch Economic Development Strategy similarly recommended that the Council, ChristchurchNZ and the Canterbury Employers Chamber of Commerce develop a co-ordinated framework for Christchurch’s international engagement, identifying areas of focus and how to build relationships to achieve greater impact from combined investment. 5.7 Key stakeholders have advised the Civic and International Relations team that they are keen for closer co-ordination and alignment of our respective international work programmes. 5.8 The Events Policy Framework approved by the Council in December 2017 offers a useful precedent for a possible outcome from this review - a high level international relations policy framework which sets out: 5.8.1 an updated vision for our international engagement 5.8.2 specific roles and responsibilities of the Council and key stakeholders 5.8.3 agreed work programme between key stakeholders.

Attachments No. Title Page A IRPF Preliminary Summary Project Plan B CIR - International Relations Policy Framework - Stakeholder List Confirmation of Statutory Compliance Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002). (a) This report contains: (i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and (ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy. Signatories Authors Elizabeth Wilson - Senior Policy Analyst Jack Chaney - Civic and International Relations Coordinator Matthew Nichols - Manager Civic & International Relations Approved By Murray Dickson - Director of Office of Chief Executive

Social, Community Development and Housing Committee 04 July 2018 Item No.: 8 Page 20 Attachment A Item 8

Social, Community Development and Housing Committee 04 July 2018 Item No.: 8 Page 21 Attachment B Item 8

Social, Community Development and Housing Committee 04 July 2018 Item No.: 9 Page 23 Item 9 9. Multicultural Subcommittee Minutes - 25 June 2018 Reference: 18/656453 Presenter(s): Liz Ryley, Committee Advisor 1. Purpose of Report The Multicultural Subcommittee held a meeting on 25 June 2018 and is circulating the Minutes recorded to the Council for its information. 2. Recommendation to Social, Community Development and Housing Committee That the Social, Community Development and Housing Committee receives the Minutes from the Multicultural Subcommittee meeting held 25 June 2018.

Attachments No. Title Page A ⇩ Multicultural Subcommittee Minutes - 25 June 2018 24 Signatories Author Liz Ryley - Committee Advisor

Social, Community Development and Housing Committee 04 July 2018 Item No.: 9 Page 24 Attachment A Item 9

Social, Community Development and Housing Committee 04 July 2018 Item No.: 9 Page 25 Attachment A Item 9

Social, Community Development and Housing Committee 04 July 2018 Item No.: 9 Page 26 Attachment A Item 9

Social, Community Development and Housing Committee 04 July 2018 Item No.: 9 Page 27 Attachment A Item 9

Social, Community Development and Housing Committee 04 July 2018 Item No.: 9 Page 28 Attachment A Item 9

Social, Community Development and Housing Committee 04 July 2018 Item No.: 11 Page 29 Item 11 11. Christchurch Housing Initiative Reference: 18/586601 Presenter(s): Paul Cottam, Team Leader Policy 1. Purpose and Origin of Report Purpose of Report 1.1 The purpose of this report is for the Social, Community Development and Housing Committee to recommend to Council that it now utilises a Trustee Company, rather than a Council Controlled Organisation as previously decided, as a ‘Custodian’ of the Christchurch Housing Initiative’s funds.

Origin of Report 1.2 This report is staff generated, although relates to Council resolution CNCL/2018/00047 ‘That the Council support giving effect to the Christchurch Housing Initiative by the utilising of a Council Controlled Organisation to act as a ‘Custodian’ of the Initiative’s funds’. 2. Significance 2.1 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.  The level of significance was determined by the overall low impact on the Council of giving effect to the Agreement for Funding it signed with the Crown in relation to the Initiative.  The community engagement and consultation outlined in this report reflect the assessment.

3. Staff Recommendations That the Social, Community Development and Housing Committee: 1. Recommend to Council that in relation to the Christchurch Housing Initiative it: a. Seeks a Trustee Company to act as a ‘Custodian’ of the Initiative’s funds in preference to a CCO as previously resolved by Council. b. Continue to utilise a Council Controlled Organisation to act as a ‘Custodian’ of the Initiative’s funds if a Trustee Company cannot be found. 4. Key Points 4.1 This report supports the Council's Long Term Plan (2015 - 2025):  Activity: Strategic Planning and Policy  Level of Service: 17.0.1 Advice is provided to Council on high priority policy and planning issues that affect the City 4.2 The following feasible options have been considered:  Option 1 – Seek a Trustee Company to act as a ‘Custodian’ of the Christchurch Housing Initiative’s funds instead of a Council Controlled Organisation (preferred option).

Social, Community Development and Housing Committee 04 July 2018 Item No.: 11 Page 30 Item 11  Option 2 – Retain the utilising of a Council Controlled Organisation to act as a ‘Custodian’ of the Initiative’s funds. 4.3 Option Summary - Advantages and Disadvantages (Preferred Option)  The advantages of this option include:  Considerably less ongoing operational cost  A more conversant body with legal and financial duties, practices and obligations  A more experienced body when it comes to investing the funds of the Initiative  The disadvantages of this option include:  A Trustee Company may not wish to work alongside the chosen Provider  No scope for including other Council housing activities 5. Context/Background Using a CCO as Custodian of the Initiative’s Funds 5.1 In August 2017 the Council endorsed an Agreement for Funding between the Crown and the Council for the Christchurch Housing Initiative (the Initiative) to give effect to the Christchurch Housing Accord objective of establishing a shared equity affordable home ownership initiative, i.e. the Christchurch Housing Initiative (the ‘Initiative’). 5.2 The Council’s matching funds of $3.07 million with those of the Crown were considered as part of the 2018 Long Term Plan. If the Council does not match or fully match the Crown’s contribution then their (unmatched) funding will need to be returned. 5.3 In March 2018 the Council decided to utilise a Council Controlled Organisation (CCO) as a ‘Custodian’ of the Initiative’s funds. The CCO would act as a bare nominee to hold the Crown and Council contributions for the Initiative, and also to hold the second mortgages taken over the properties purchased by participants of the Initiative.

5.4 The CCO as Custodian would also be a party to the provider agreement with Council and the Provider, but would have a very limited role. The CCO Custodian would hold the assets of the Initiative and only act on instructions of the Provider/Council. The Case for a Trustee Company as Custodian 5.5 Further consideration of the costs of utilising a CCO in relation to the size and scale of the Initiative have shown that it is disproportionately expensive to use a CCO compared to a Trustee Company. These primarily relate to director’s fees, accounting fees, audit fees, and directors insurance, and are estimated to be $77,000 per year, likely to modestly rise with inflation thereafter. Estimated costs for a Trustee Company are an annual fee of $7,500. Establishment costs (e.g. legal fees) are assumed to be similar for each.

5.6 There are several further advantages in using a Trustee Company. These include:  Likely to have precedents and practices for releasing funds and granting/discharging mortgages  Being conversant with legal duties and obligations  Experienced when it comes to investing the funds of the Initiative  Likely to provide a more consistent service regardless of changes in personnel 5.7 The main advantages of a CCO is that it would be Council owned and controlled, and that it would not need to be a single purpose vehicle, e.g. it could undertake other housing activities.

Social, Community Development and Housing Committee 04 July 2018 Item No.: 11 Page 31 Item 11 However, these are not considered to outweigh the advantages of a Trustee Company in terms of ongoing cost and relevant institutional experience. 5.8 A Trustee Company would still perform the same role as a CCO as Custodian, i.e. holder of the Initiative’s funds to disperse them upon instruction from the Provider. Either approach has some similar characteristics such as not having any potential liabilities yet still has a secured position, and that the assets of the Initiative are ‘ring fenced’ both from the Initiative's Provider and from Council as a funder. There are also no tax implications in either approach in relation to gains or losses that may be made on the loans to participating households 5.9 A three party Deed of Participation between the Council and both the Custodian and Provider will be entered into, identifying the duties and obligations of the Custodian and the Provider. It is expected that the Custodian and the Provider will each want to review the Deed before signing up to it. The Deed will be necessary regardless of what type of Custodian is used. 5.10 Tax issues are the same for either a CCO or a Trustee Company, e.g. the supply of financial services is exempt from GST, and the Council would be unable to claim input tax on any expenditure for the purchase of any goods and services used in the Initiative. Custodian and Provider Selection Processes 5.11 If a Trustee Company is decided to be the preferred Custodian, then it is proposed to undertake a Request For Quote process as soon as practicable with the five professional trustee companies that have been established by statute. A Request For Quote is expected to take three weeks. 5.12 Informal indications are that a Trustee Company is unlikely to commit to being a Custodian until it is known who the Provider is and in the eyes of a Trustee Company how credible they are. 5.13 The Provider will still be selected from a closed tender process with local registered Community Housing Providers. Expected to take six weeks in total, this process is due to commence in June 2018, at approximately the same time as a decision on the Council’s contribution to the Initiative via the 2018 LTP is finalised.

5.14 Potential Providers will be made aware that a Custodian is yet to be appointed, and will be provided with all relevant documentation including the Deed of Participation. It is considered that the Provider is not likely to be concerned with what type of Custodian is used. 5.15 Should a Trustee Company not be found, or not wish to carry out the Custodian role in relation to the selected Provider, then it is proposed that a CCO undertake this duty.

Social, Community Development and Housing Committee 04 July 2018 Item No.: 11 Page 32 Item 11 6. Option 1 - Seek a Trustee Company to act as a ‘Custodian’ of the Christchurch Housing Initiative’s funds (preferred) Option Description 6.1 Utilise a Trustee Company as a ‘Custodian’ of the Christchurch Housing Initiative’s funds, to be identified via a Request For Quote. Significance 6.2 The level of significance of this option is low consistent with section 2 of this report. 6.3 Engagement requirements for this level of significance are working with relevant stakeholders to implement the Initiative.

Impact on Mana Whenua 6.4 This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions. Community Views and Preferences 6.5 Community housing providers and potential modest income households are specifically affected by this option due to the possibility of affordable home ownership it presents. Recent expressions of community views have found overall support for the Council to work with the Government, community groups, the private sector and other agencies and providers to increase the supply of affordable housing.

Alignment with Council Plans and Policies 6.6 This option is with Council’s Plans and Policies, e.g. the Council’s Housing Policy Financial Implications 6.7 Cost of Implementation - minor 6.8 Maintenance / Ongoing Costs - minor 6.9 Funding source – The fund was created with funding from the Crown and matching funding from Council which is being considered in the 2018 LTP. The costs of implementation and ongoing operating costs will be met from the fund. Legal Implications 6.10 Obligations under a Deed of Participation between the Council and the Custodian (i.e. Trustee Company) and the Provider of the Initiative. The wider contractual obligations are under the Agreement for Funding, e.g. the Crown and the Council funding is only used for the purposes of the Agreement, and obligations to repay the Crown’s funding if the Council does not match the Crown’s funding.

Risks and Mitigations 6.11 Risk of not finding a Trustee Company under a Request For Quote process.  Treatment: revert back to using a CCO as Custodian.  Residual risk rating: The rating of the risk is low. Implementation 6.12 Implementation dependencies - the Trustee Company is satisfied with who the Provider is as part of the operational structure for carrying out the Initiative 6.13 Implementation timeframe – August-September 2018

Social, Community Development and Housing Committee 04 July 2018 Item No.: 11 Page 33 Item 11 Option Summary - Advantages and Disadvantages 6.14 The advantages of the Trust Company option compared to Option Two include:  Considerably less ongoing operational cost  More conversant with legal and financial duties, practices and obligations  Experienced when it comes to investing the funds of the Initiative 6.15 The disadvantages of this option compared to Option Two include:  A Trustee Company may not wish to work alongside the chosen Provider  No scope for including other Council housing activities 7. Option 2 – Retain the utilising of a CCO to act as a ‘Custodian’ of the Christchurch Housing Initiative’s funds Option Description 7.1 Retain using a CCO as a ‘Custodian’ of the Christchurch Housing Initiative’s funds. Significance 7.2 The level of significance of this option is low consistent with section 2 of this report. 7.3 Engagement requirements for this level of significance are working with relevant stakeholders to implement the Initiative.

Impact on Mana Whenua 7.4 This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions. Community Views and Preferences 7.5 Community housing providers and potential modest income households are specifically affected by this option due to the possibility of affordable home ownership it presents. Recent expressions of community views have found overall support for the Council to work with the Government, community groups, the private sector and other agencies and providers to increase the supply of affordable housing.

Alignment with Council Plans and Policies 7.6 This option is with Council’s Plans and Policies, e.g. the Council’s Housing Policy Financial Implications 7.7 Cost of Implementation - minor 7.8 Maintenance / Ongoing Costs - minor 7.9 Funding source – The fund was created with funding from the Crown and matching funding from Council which is being considered in the 2018 LTP. The costs of implementation and ongoing operating costs will be met from the fund. Legal Implications 7.10 Obligations under a Deed of Participation between the Council and the Custodian (i.e. CCO) and the Provider of the Initiative. The wider contractual obligations are under the Agreement for Funding, e.g. the Crown and the Council funding is only used for the purposes of the Agreement, and obligations to repay the Crown’s funding if the Council does not match the Crown’s funding. Risks and Mitigations 7.11 Time and cost to suitably develop a CCO, e.g. a Constitution and Statement of Intent

Social, Community Development and Housing Committee 04 July 2018 Item No.: 11 Page 34 Item 11  Treatment: Independent legal advice, recruiting of suitable Directors  Residual risk rating: The rating of the risk is low. Implementation 7.12 Implementation dependencies - working in with a Provider to finalise the Deed of Participation. 7.13 Implementation timeframe – August-September 2018 Option Summary - Advantages and Disadvantages 7.14 The advantages of this option compared to Option One include:  A CCO would be Council owned and controlled  A CCO would not need to be a single purpose vehicle, e.g. could undertake other housing activities 7.15 The disadvantages of this option include:  Higher ongoing operational costs than a Trustee Company  Less institutional financial and legal experience Attachments There are no attachments to this report. Confirmation of Statutory Compliance Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002). (a) This report contains: (i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and (ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy. Signatories Authors Paul Cottam - Principal Advisor Social Policy Emma Perry - Corporate Counsel Approved By Emma Davis - Acting Head of Strategic Policy Brendan Anstiss - General Manager Strategy and Transformation

Social, Community Development and Housing Committee 04 July 2018 Item No.: 12 Page 35 Item 12 12. Hagley Park Reference Group Terms of Reference Reference: 18/606191 Presenter(s): Andrew Rutledge Head of Parks 1. Purpose of Report 1.1 The purpose of this report is for the Social, Community Development and Housing Committee to recommend to Council, adoption of the Term of Reference for the Hagley Park Reference Group. 2. Staff Recommendations That the Social, Community Development and Housing Committee: 1. Receive the information in the Hagley Park Reference Group report. 2. Recommend that Council adopt the Terms of Reference for the Group. 3. Key Points 3.1 Early in 2018 Council instructed staff to establish a Hagley Park Reference Group in line with the adopted Hagley Park Management Plan 2007 and the Social, Community Development and Housing Committee 28 February resolution requesting: 3.1.1 “that the Hagley Park Reference Group Terms of Reference be agreed with the Group and reported to the Committee for approval.” 3.2 Since then a group with representatives from key stakeholders have met and developed and finalised a terms of reference for the Group.

3.3 Council’s Legal Services Unit have advised that for the Group to take effect terms of Reference will need to be adopted by Council. 3.4 Following adoption representatives from the listed agencies will be confirmed and the group shall commence with immediate effect. Attachments No. Title Page A ⇩ Hagley Park Reference Group Terms of Reference 2018-06-15 36 Signatories Author Andrew Rutledge - Head of Parks Approved By Mary Richardson - General Manager Citizen and Community

Social, Community Development and Housing Committee 04 July 2018 Item No.: 12 Page 36 Attachment A Item 12

Social, Community Development and Housing Committee 04 July 2018 Item No.: 12 Page 37 Attachment A Item 12

Social, Community Development and Housing Committee 04 July 2018 Item No.: 12 Page 38 Attachment A Item 12

Social, Community Development and Housing Committee 04 July 2018 Item No.: 12 Page 39 Attachment A Item 12

Social, Community Development and Housing Committee 04 July 2018 Item No.: 12 Page 40 Attachment A Item 12

Social, Community Development and Housing Committee 04 July 2018 Page 41 Item 13 13. Resolution to Exclude the Public Section 48, Local Government Official Information and Meetings Act 1987. I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf. Reason for passing this resolution: good reason to withhold exists under section 7. Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a) Note Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows: “(4) Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof): (a) Shall be available to any member of the public who is present; and (b) Shall form part of the minutes of the local authority.” This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

Social, Community Development and Housing Committee 04 July 2018 Page 42 Item 13 ITEM NO. GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED SECTION SUBCLAUSE AND REASON UNDER THE ACT PLAIN ENGLISH REASON WHEN REPORTS CAN BE RELEASED 14 CAREY STREET REDEVELOPMENT (LURP EXEMPLAR) UPDATE REPORT TO COUNCIL S7(2)(B)(II), S7(2)(H), S7(2)(I) PREJUDICE COMMERCIAL POSITION, COMMERCIAL ACTIVITIES, CONDUCT NEGOTIATIONS TO PROTECT THE COUNCILS COMMERCIAL POSITION IF THE PROJECT RETURNS TO MARKET THE CHIEF EXECUTIVE WILL DIRECT THE REPORT AND ANY MINUTES TO BE RELEASED TO THE COUNCIL WEBSITE. ONCE THE COUNCIL HAS CONSIDERED AND MADE ITS DECISION IN RESPECT OF ANY RECOMMENDATIONS. 15 ANDREWS CRESCENT REDEVELOPMENT (LURP EXEMPLAR) UPDATE REPORT TO COUNCIL S7(2)(B)(II), S7(2)(H), S7(2)(I) PREJUDICE COMMERCIAL POSITION, COMMERCIAL ACTIVITIES, CONDUCT NEGOTIATIONS TO PROTECT ANY COMMERCIAL POSITION IF PROJECT RETURNS TO MARKET THE CHIEF EXECUTIVE WILL DIRECT THE REPORT AND ANY MINUTES TO BE RELEASED TO THE COUNCIL WEBSITE. ONCE THE COUNCIL HAS CONSIDERED AND MADE ITS DECISION IN RESPECT OF ANY RECOMMENDATIONS. 16 FINANCING OPTION, NEW SOCIAL HOUSING S7(2)(G) MAINTAIN LEGAL PROFESSIONAL PRIVILEGE THIS REPORT CONTAINS LEGAL ADVICE THAT SHOULD REMAIN CONFIDENTIAL UNTIL COUNCIL HAS HAD A CHANCE TO CONSIDER ITS POSITION ON THE ADVICE A DECISION BY COUNCIL

Social, Community Development and Housing Committee 04 July 2018 Page 43 Item 13

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