SPONSORSHIP PROSPECTUS - Sands Expo and Convention Centre www.wc2021.org - World Congress on ...
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Sands Expo and Convention Centre
www.wc2021.org
SPONSORSHIP PROSPECTUS
Jointly organised by Host organisations Held in Supported by Managed by
Sands Expo and Convention Centre
www.wc2021.org
Invitation by the Co-Chairs of the Congress Organising
Committee
Dear colleagues,
The World Congress on Medical Physics and Biomedical Engineering 2021 will be held from 30 May –
4 June 2021 in Sands Expo® and Convention Centre, Marina Bay Sands. This will be the first time the
World Congress will be held in South East Asia.
Biomedical Engineering Society (Singapore) and the Society of Medical Physicists (Singapore) are
proud to be co-organising this event – one of the largest gatherings of medical physicists and biomedical
engineers in the world.
This triennial event is the world’s leading forum for presenting the scientific results and major innovations
in health-related technologies to a global audience for the medical physic and biomedical engineering
fraternity. It brings together people from basic research, R&D industry and medical applications,
incorporating key aspects such as information and communication technologies, micro- and nano-
systems, optics, tissue engineering and biotechnology. The World Congress is dedicated to supporting
and promoting an intense inter- and multidisciplinary knowledge exchange among professionals in the
areas that will be the major driving force for future innovations in medical technologies and medicine.
We seek your support and participation to showcase your technologies and solutions to a global
audience at the World Congress on Medical Physics and Biomedical Engineering 2021.
Looking forward to welcome you to the World Congress and for our overseas colleagues, we look
forward to welcoming you to Singapore!
Professor Chwee Teck Lim Lip Teck Chew
COC Co-chair COC Co-chair
Biomedical Engineering Society (Singapore) Society of Medical Physicists (Singapore)
2 | The World Congress on Medical Physics and Biomedical Engineering 2021
Sands Expo and Convention Centre
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International Union for Physical and Engineering Sciences in
Medicine (IUPESM)
The IUPESM represents the combined efforts of more than 40,000 medical physicists and biomedical
engineers working on the physical and engineering science of medicine. Its principle objective is to
contribute to the advancement of physical and engineering sciences in medicine for the benefit and
wellbeing of humanity. To achieve its purpose, IUPESM engages in several activities. It organizes and
coordinates the triennial World Congress for Medical Physics and Biomedical Engineering as well as
organizing and/or coordinating international meetings or conferences for the IUPESM constituent
organizations. Further, it establishes committees, commissions, working groups and other bodies for
purposes within its mandate. Two important task groups are IUPESM’s Health Technology Task Group
and its Women in Medical Physics and Biomedical Engineering Task Group. It is also involved in publishing
scientific journals (notably its Health and Technology Journal), newsletters, books and electronic
documents to enhance progress. It is also committed to disseminating, promoting and/or developing
standards of practice in the fields of medical physics and biomedical engineering to enhance the quality
of health care worldwide. IUPESM also represents the interests of its members in the International
Council for Science and similarly collaborates with other international scientific, professional and medical
organizations with common interests.
International Organization for Medical Physics (IOMP)
The International Organization for Medical Physics (IOMP), established in 1963, is the primary
professional organization for medical physics. IOMP represents 86 National Members Organizations
and 6 Regional Federations worldwide. IOMP is a Non-Governmental Organization (NGO) for the
International Atomic Energy Agency (IAEA) and the World Health Organization (WHO). IOMP is
charged with a mission to advance medical physics practice worldwide by disseminating scientific
and technical information, fostering the educational and professional development of medical
physics and promoting the highest quality medical services for patients. IOMP publishes the web-
based Newsletter Medical Physics World and the web-based Journal Medical Physics International.
Additionally, IOMP sponsors most of the medical physics journals worldwide and organizes various
educational and professional events worldwide, aiming to boost the global development of the
profession. IOMP is one of the founding bodies of the International Union for Physical and Engineering
Sciences in Medicine (IUPESM) and co-organizes the tri-annual World Congress of Medical Physics
and Biomedical Engineering, as well as the International Conference on Medical Physics.
The statutes, bylaws, administrative structure, activities, awards, publications and other information
about IOMP can be taken from its web site at: www.iomp.org
The World Congress on Medical Physics and Biomedical Engineering 2021 | 3
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International Federation for Medical and Biological Engineering
The International Federation for Medical and Biological Engineering (IFMBE) established in 1959
is primarily a federation of national and transnational societies. These professional organizations
represent interests in medical and biological engineering. The IFMBE is also a Non-Governmental
Organization (NGO) for the United Nations and the World Health Organization (WHO), where we
are uniquely positioned to influence the delivery of health care to the world through Biomedical and
Clinical Engineering. The IFMBE’s objectives are scientific and technological as well as educational and
literary. Within the field of medical, biological and clinical engineering IFMBE’s aims are to encourage
research and application of knowledge, and to disseminate information and promote collaboration.
The ways in which we disseminate information include: organizing World Congresses and Regional
Conferences, publishing our flagship journal Medical & Biological Engineering & Computing (MBEC),
our web-based newsletter – IFMBE News, our Congress and Conference Proceedings, and books.
The ways in which we promote collaborations is through networking programs, workshops and
partnerships with other professional groups, e.g., Engineering World Health.
Biomedical Engineering Society (Singapore)
The Biomedical Engineering Society (Singapore) had its humble beginning in 1991, when a group of
doctors and engineers who had been working together on biomedical engineering research projects
decided to form a society to promote the field of Biomedical Engineering in Singapore.
The Founding President was Prof Kamal Bose an Orthopaedic Surgeon with a passion for
interdisciplinary collaboration. He steered the Society during its early years and set the sight for
academic excellence in biomedical engineering. He left a lasting legacy of successful conferences
on biomedical engineering organised by the Society. Prof Chew Yong Tian succeeded Prof Bose as
the second President of BES. Prof Chew, a Mechanical Engineer led the Society to greater heights.
The conferences organised by the Society achieved international status. In view of BES’ academic
strength and its association to the various tertiary institutions, BES set up a Student Chapter in
2009. The Student Chapter organises the BES’ Scientific Meetings with participation of students
from Junior Colleges, Polytechnics and Universities. BES launched the Industry Chapter on the 12th
November 2011 as part of its 20th Anniversary Celebration.
Apart from creating these two synergistic platforms to address human capital development for the
biomedical industry locally and regionally, BES is also well connected around the world. BES is affiliated
to the International Federation of Medical and Biological Engineering (IFMBE) since 1994. It allows
the Society to plug into 65 sister societies around the world, boasting a total membership of 120,000
biomedical engineers. For more information on the Society, please visit http://www.bes.org.sg/.
4 | The World Congress on Medical Physics and Biomedical Engineering 2021
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Society of Medical Physicists (Singapore)
The objectives of the Society as stated in the Society Constitution are:
1. To foster a closer working relationship among those working in the various fields of medical physics
2. To create public awareness of the medical physics profession in Singapore and to project and
maintain the image of medical physics professionals
3. To represent and promote the interest and views of members in the local medical physics profession
in international organizations
4. To promote research, training and education in medical physics.
Membership is open to professionals primarily engaged in the application of physics in medicine,
biology, radiation protection and other related areas. Educational qualification of members should
be at least a basic degree in physical or biological or engineering.
The Society has been a member of International Organisation for Medical Physics (IOMP) since
2000. The Society is affiliated to the South East Asian Federation of Medical Physics (SEAFOMP)
and Asia-Oceania Federation of Organisations for Medical Physics (AFOMP) and is also one of its
founding members.
The World Congress on Medical Physics and Biomedical Engineering 2021 | 5
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Why WC2021
is not to be missed
The World Congress on Medical Physics and Biomedical Engineering 2021 (WC2021) provides an
exceptional occasion for industry partners and research organisations to present their products,
technologies and innovations to experts and decision-makers in medical physics, biomedical
engineering and applied medicine.
• WC2021 is one of the largest gatherings of • It is a leading platform for sponsors and
medical physicists and biomedical engineers exhibitors to connect a large targeted
in the world – held only once every three audience, meet potential clients in person
years. and turn new valuable contacts into long-
lasting business partnerships
• WC2021 is held once every three years and
this is the first time held in South East Asia
• It is a unique platform focused on
multidisciplinary discussions, innovations Who Attends?
and collaborations in engineering, physical,
biological and medical sciences – on an 3,000 experts and decision-
international scale
makers in medical physics,
• It gathers best practices and glean insights biomedical engineering and
from experts in the field of medical physics applied medicine.
and biomedical engineering – with a
spotlight on trends in Asia
6 | The World Congress on Medical Physics and Biomedical Engineering 2021
Sands Expo and Convention Centre
www.wc2021.org
WC2018 Sponsors and Exhibitors
Gold Sponsors
Silver Sponsor
Exhibitors
The World Congress on Medical Physics and Biomedical Engineering 2021 | 7
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Local Organising Committee
Biomedical Medical Society Society of Medical Physicists
(Singapore) (Singapore)
Advisor James GOH -
Congress Co-Chairs LIM Chwee Teck CHEW Lip Teck
Co-Secretaries Alberto CORRIAS Cheryl LIAN
Co-Treasurers Martin BUIST Joan Faith LORIA
Scientific Program Co-Chairs LEO Hwa Liang James LEE
EXCO Members Monica GOH Shaun P BAGGERLEY
Dean HO S. SOMANESAN
James KAH TAN Yun Inn
Sierin LIM
TAN Peck Ha
TOH Siew Lok
QIU Anqi
Raye YEOW
Key Themes and Topics
• Diagnostic Imaging
• Image Processing
• Information Technology in Healthcare
• Modelling and Simulation
• BME and MP Education, Training and Professional Development
• Patient Safety
• Accreditation and Certification
• Health Technology Assessment
• Biosignals Processing
• Biomechanics, Rehabilitation and Prosthetics
• Minimum Invasive Surgery, Robotics, Image Guided Therapies, Endoscopy
• Diagnostic and Therapeutic Instrumentation
• Micro- and Nanosystems, Active Implants, Biosensors
• Neuroengineering, Neural Systems
• Biomaterials, Cellular and Tissue Engineering, Artificial Organs
• Assistive Technologies
• Biological Effects of Electromagnetic Fields
• Clinical Engineering
• Radiation Oncology Physics and Systems
• Dosimetry and Radiation Protection
• Advanced Technologies in Cancer Research and Treatment
• Biological Effects of Ionizing Radiation
• Nuclear Medicine and Molecular Imaging
8 | The World Congress on Medical Physics and Biomedical Engineering 2021
Sands Expo and Convention Centre
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Programme Overview
SUNDAY, 31 MAY MONDAY, 1 JUNE TUESDAY, 2 JUNE WEDNESDAY, 3 JUNE THURSDAY, 4 JUNE
TIME
Day 1 Day 2 Day 3 Day 4 Day 5
0800
Registration Registration Registration Registration
0815
0830
0845
0900
Parallel Sessions Parallel Sessions Parallel Sessions Parallel Sessions
0915
0930
0945
1000 Coffee Break and Coffee Break and Coffee Break and Coffee Break and
1015 Exhibition Viewing Exhibition Viewing Exhibition Viewing Exhibition Viewing
1030
1045
1100
Parallel Sessions Parallel Sessions Parallel Sessions Closing Ceremony
1115
1130
1145
1200
Lunch and Exhibition Lunch and Exhibition Lunch and Exhibition Lunch and Exhibition
1215
Viewing Viewing Viewing Viewing
1230
1245 End of Day 5
Registration
1300
1315
1330
1345 Parallel Sessions Parallel Sessions Parallel Sessions
1400 Opening Ceremony /
President’s Welcome
1415 Address
1430
1445 President’s Plenary Coffee Break and Coffee Break and Coffee Break and
1500 Presentations Exhibition Viewing Exhibition Viewing Exhibition Viewing
1515
1530 Coffee Break and
1545 Exhibition Viewing
1600
1615 Plenary Lectures Parallel Sessions Parallel Sessions Parallel Sessions
1630 Invited Speakers
1645
1700
Awards Ceremony
1715
1730 End of Day 2
1745
1800 IFMBE / IOMP
Welcome Reception Presidential Dinners Congress Dinner
1815 (By Invitation Only)
1830
1845
1900 End of Day 1 End of Day 3 End of Day 4
The World Congress on Medical Physics and Biomedical Engineering 2021 | 9
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Sponsorship Opportunities
To highlight your brand in the event, we have prepared various sponsorship categories for you to
choose from:
Platinum Gold
Package Entitlements
Sponsor Sponsor
SGD38,000 SGD18,000
1 x Lunch 1 x Meet-the-
Satellite Symposium Symposium Experts Session
(45 min each) (45 mins each)
Exhibition Booth 36sqm 18sqm
Priority Choice of Exhibition Space 1 2
Conference Registrations 10 5
Congress Dinner Tickets 5 2
Promotional eDM (Exclusive) 2 1
4pp, A4-sized 4pp, A4-sized
Insert in Delegate Bag Brochure Brochure
Acknowledgement and Logo Exposure
Congress Website (with Hyperlink) √ √
Marketing Collaterals √ √
Sponsors’ and Programme Board √ √
Splash Screen Banner Ad
Banner Ad Push
Mobile App Advertisement Push Notifications
Notifications
Stage Branding √ √
10 | The World Congress on Medical Physics and Biomedical Engineering 2021Sands Expo and Convention Centre
www.wc2021.org
Support and/or Tailored Opportunities
Customised packages can be arranged to suit your objectives. Please note that support
opportunities are only available to Exhibitors of a minimum 9 sqm booth. Please feel free to
contact jenny.ong@mpinetwork.com to discuss your needs.
Lunch Satellite Symposium SGD25,000
Breakfast Satellite Symposium SGD15,000
Embrace this excellent opportunity to maximise your company’s exposure by organising a satellite
symposium of up to 45 minutes. Speaker nominations and topic selection are subject to the approval of
the Organising Committee.
Inclusions / Entitlements:
1. Hall rental, standard audio-visual equipment, display table for your company’s materials
2. Access to speakers’ preparation room
3. Permission to use the phrase: “World Congress on Medical Physics and Biomedical Engineering 2021” in
the marketing of the symposium
4. Support shall be acknowledged in the following areas:
a. Scientific programme
b. Mobile app
c. Congress website
d. Congress brochure and programme booklet (Online and print)
e. Onsite sponsors and exhibitors board
The supporting company shall also be responsible for the following:
1. All food and beverage costs for participants attending the symposium
2. All symposium speakers’ expenses including registration, accommodation and travel. This also applies if
the speakers have already been invited by the WC2021 Organising Committee.
Pre-Congress Workshops (30 May) SGD15,000
Leverage the unique chance to gain valuable mindshare of experts and decision-makers in medical physics,
biomedical engineering and applied medicine by organising a pre-Congress workshop and turn new valuable
contacts into long-lasting business partnerships.
Inclusions / Entitlements:
1. Choice of workshop slot is based on a first-come-first-served basis
2. Standard audio-visual equipment
3. Table to distribute company materials during session
4. Permission to use the phrase: “World Congress on Medical Physics and Biomedical Engineering 2021” in
the marketing of the symposium
5. Support shall be acknowledged in the following areas:
a. Mobile app
b. Congress website
c. Congress brochure and programme booklet (Online and print)
d. Onsite sponsors and exhibitors board
The World Congress on Medical Physics and Biomedical Engineering 2021 | 11Sands Expo and Convention Centre
www.wc2021.org
Support and/or Tailored Opportunities
Product Theatre SGD8,000
Meet with attendees and key decision makers to share your new research outcomes and conduct product
demonstrations of your new products and services. Product theatre sessions are 30 minutes in length and
will be held in a designated area(s) in the exhibition hall, which is set up in theatre-style for 50 attendees.
Product Theatres provide a high-value, live educational opportunity for companies to engage industry
researchers and professionals to discuss candidly issues on the latest research outcomes and technological
advancements as well as new ideas in both medical physics and biomedical engineering field.
Inclusions / Entitlements:
1. Choice of speaking slot on a first-come-first-served basis
2. Standard audio-visual equipment
3. Table to distribute company materials during session
4. Permission to use the phrase: “World Congress on Medical Physics and Biomedical Engineering 2021” in
the marketing of the symposium
5. Support shall be acknowledged in the following areas:
a. Mobile app
b. Congress website
c. Congress brochure and programme booklet (Online and print)
d. Onsite sponsors and exhibitors board
Speaker and Education Support Opportunities
Scientific research and education play a key role in the quality of healthcare delivery across the
globe. By providing support in the area below, you are making a vital contribution to these efforts.
All educational grants are managed in compliance with relevant accreditation and industry
compliance criteria. To ensure independence of all CME-accredited elements, companies
providing grants may not influence the topic, speaker selection or any other aspect of the content
or presentation. No promotional, commercial or advertising materials may be included in the
following opportunities. All support will be disclosed to participants.
Description Cost
Speaker Support Price upon Request
Student Support Price upon Request
12 | The World Congress on Medical Physics and Biomedical Engineering 2021Sands Expo and Convention Centre
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Other Support Opportunities
Description Cost
Welcome Cocktail
This is a one of the two official networking events of the World Congress highly
anticipated by all Congress attendees, including the Congress Faculty, members of
the Organising Committee as well as regional and international key opinion leaders.
Support will be acknowledged in these areas: SGD10,000
1. Catering tables
2. 2 x pull-up banners (provided by Sponsor) placed strategically around the
function area
3. E-invitations (non-exclusive)
Congress Dinner
This is a one of the two official networking events of the World Congress highly
anticipated by Congress attendees, including the Congress Faculty, members of the
Organising Committee as well as regional and international key opinion leaders.
Support will be acknowledged in these areas:
SGD20,000
1. Table menus and invitation cards
2. Acknowledgement during Committee’s welcome speech
3. E-invitations (non-exclusive)
4. 2 x pull-up banners (provided by Sponsor) placed strategically around the
function area
Coffee Break
Facilitate industry networking and gain visibility with experts and decision-makers in
medical physics, biomedical engineering and applied medicine.
Support will be acknowledged in these areas: SGD5,000
1. Catering tables
2. 2 x pull-up banners (provided by Sponsor) placed strategically around the
function area
Mobile App (Exclusive)
The mobile app enables participants to access all Congress-related information
and functions; such as scientific programme, abstracts, e-posters, speakers and
exhibition information.
Support will be acknowledged in these areas: SGD20,000
1. Mobile app
2. Congress website
3. Congress brochure and programme booklet (Online and print)
4. Onsite sponsors and exhibitors board
Congress Lanyards (Exclusive)
Lanyards are provided to each attendee upon registration onsite. Your company’s SGD10,000
logo will be printed alongside the WC2021 logo.
The World Congress on Medical Physics and Biomedical Engineering 2021 | 13Sands Expo and Convention Centre
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Other Support Opportunities
Description Cost
Delegate Bag (Exclusive)
Delegate bags are provided to all attendees upon registration onsite. Your SGD10,000
company’s logo will be printed alongside the WC2021 logo.
Poster Area
(limited to two opportunities) SGD5,000
Your company’s logo will be displayed on top of each poster board.
Programme Book (Exclusive)
The programme book will be distributed to all attendees. As a supporter, you will
enjoy one full spread (2 pages) advertisement inside programme book and will also
be acknowledged in these areas:
SGD8,000
1. Congress website
2. Congress brochure and programme booklet (Online and print)
3. Onsite sponsors and exhibitors board
Speakers Ready Room (Exclusive)
This room is specially reserved and used by all speakers for their preparation and
private networking. As a supporter you will be acknowledged in these areas:
1. Speakers ready room signage SGD5,800
2. Desktop background of all laptops
3. Congress website
4. Congress brochure and programme booklet (Online and print)
5. Onsite sponsors and exhibitors board
Mobile Charging Stand Display (Exclusive)
Gain additional exposure by sponsoring mobile charging stand displays within
SGD5,800
high-footfall areas in the exhibition hall. Cost includes printing and installation and
sponsor may provide desired design before agreed deadline.
Promotional Mailshot / eDM
Gain additional exposure for your symposium, company and/or exhibition booth by
sending out a mailshot to the pre-registered attendees. Mailshot is to be designed
SGD5,500
and provided by the Supporter before an agreed deadline.
(Exclusive)
SGD3,500
Your support will also be acknowledged in these areas:
(Non-
exclusive)
1. Mobile app
2. Congress website
3. Congress brochure and programme booklet (Online and print)
4. Onsite sponsors and exhibitors board
Bag Insertion (1 pc A4-size)
Include your corporate brochure into delegate bags to reach out to international
attendees and expand the awareness of your product and/or solutions. The
SGD3,000
advertisers are to provide the brochures in English and in the quantity to be advised
by the Organising Committee. The Organising Committee reserves the right to
approve the contents and format of the A4 leaflet.
All costs are in SGD and subject to prevailing taxes.
14 | The World Congress on Medical Physics and Biomedical Engineering 2021Sands Expo and Convention Centre
www.wc2021.org
Advertising Opportunities
Type Back Page Inside Front Inside Back Inside Page
Advertisement in Programme
SGD5,000 SGD4,000 SGD4,000 SGD3,000
Book (Full Colour)
Exhibiting Opportunities
Type Inside Page
Space-only Rental
The price for space-only rental is SGD650 per square meter. This includes:
SGD650 per
1. Exhibitors’ badges (5 badges for the first 9 sqm and 1 badge for every 9 sqm
square meter
thereafter)
2. 100-word company / product profile on the Congress website
3. Cleaning of public areas and gangways
SGD6,500 per
9 sqm
Shell Scheme Rental
The price for shell scheme rental is SGD6,500 per 9 square meter. This includes:
1. Exhibitors’ badges (5 badges for the first 9 sqm and 1 badge for every 9 sqm
thereafter)
2. Shell scheme frame, basic lighting
3. Fascia panel with standard lettering
4. 2 chairs, 1 information counter, 1 rubbish bin
5. 1 power point
6. 100-word company/product profile on the Congress website
7. Cleaning of public areas and gangways
The World Congress on Medical Physics and Biomedical Engineering 2021 | 15Sands Expo and Convention Centre
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Additional Exhibition Benefits
When you exhibit, your company will receive the following additional benefits:
• Listing as an Exhibitor on the Congress website with link to Exhibitor’s website
• Listing and profile in Congress brochure and programme booklet (Online and print)
• Onsite sponsors and exhibitors board
Allocation of Exhibition Space
Space allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form should
be emailed to ensure reservation of your desired location. Upon receipt of the Exhibition Booking Form, space will
be confirmed and an invoice will be mailed. Space allocations will be made in the order in which application forms
with payment are received.
Exhibitor Registration
All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name.
Five exhibitor badges will be given for the first 9 sqm booked and one additional for each 9 sqm after.
Additional exhibitor badges will be charged an Exhibitor registration fee (price available on request). Companies
may purchase a maximum number of Exhibitor badges as follows:
• Booths of up to 60 sqm – 15 exhibitor registrations
• Booths larger than 60 sqm – 25 exhibitor registrations
Exhibitors are provided access to the exhibition hall only and badges should be carried by company staff only. An
Exhibitor Registration Form will be included in the Exhibitors’ Technical Manual.
Exhibitors’ Technical Manual
An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be circulated one month prior to
the Congress. It will include the following:
• Technical details about the venue
• Final exhibition details and information
• Official Contractor details
• Services available to exhibitors and order forms
Booking Procedures
Applications for Support and/or Exhibition must be made in writing with the enclosed Exhibition or Support
Booking Form and Contract.
Contracts and Confirmation
Supporters
Once a Support Booking Form is received, a contract will be sent to you for endorsement with an accompanying
invoice. The duly-signed contract must be returned with a 60% deposit payment from the Supporter. Upon receipt
of the Supporter Booking Form, the Organising Commitee shall reserve the items listed in it. Completion of the
Booking Form by the Supporter shall be considered as a commitment to purchase the items.
Support Terms and Conditions
Terms and Conditions of Supporter are included in this Prospectus and will be included in the Supporter agreement.
16 | The World Congress on Medical Physics and Biomedical Engineering 2021Sands Expo and Convention Centre
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Exhibitors
Once an Exhibition Booking Form is received, a confirmation of exhibition will be mailed to you with an accompanying
invoice.
Exhibition Terms and Conditions
The Terms and Conditions of exhibiting are included in this Prospectus. Please note that signing of the Exhibition
Booking Form and Contract indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will
be held as a valid liable contract, by which both parties will be bound.
Terms of Payment
• 60% upon receipt of the Exhibition and/or Support Agreement and first invoice
• 40% by 21 December 2020 (After December 2020, full payment is due upon booking)
All payments must be received before the start date of WC2021. Should the Exhibitor or Supporter fail to complete
payments prior to the commencement of the Congress, the Organising Committee shall be entitled to cancel the
reservation while cancellation will be subject to cancellation fees as determined below.
Payment Methods
Option 1: Payment by cheque (for Singapore-based companies)
Option 2: Payment by Bank Transfer (Singapore Dollars only)
Beneficiary Account Number: 033-014360-5
Beneficiary Account Name: MP Singapore Pte Ltd
Beneficiary SWIFT BIC Code: DBSSSGSG
CHIPS UID Number: 034675
Beneficiary Bank Name: DBS Bank Ltd, Singapore
Beneficiary Bank Address: 12 Marina Boulevard, DBS Asia Central
Marina Bay Financial Centre Tower 3
Singapore 018982
Bank charges are the responsibility of the payer.
Cancellation / Modification Policy
Cancellation or modification of exhibition or support items must be made in writing to
jenny.ong@mpinetwork.com.
In the event of a cancellation or modification, the Organisers shall retain:
• 10% of the agreed package amount if the cancellation/modification is made before 21 September 2020 inclusive
• 50% of the agreed package amount if the cancellation/modification is made between 21 September 2020 and 21
December 2020, dates inclusive
• 100% of the agreed package amount if the cancellation/modification is made after 21 December 2020
The World Congress on Medical Physics and Biomedical Engineering 2021 | 17Sands Expo and Convention Centre
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HELD IN SINGAPORE
Where business, leisure & world-class experiences meet
Highly regarded and one of the most lauded business destinations in Asia, Singapore is a premier MICE
destination that promises an unrivalled experience with each visit. Brimming with energy, the city possesses a
state-of-the-art infrastructure, a unique blend of contemporary and traditional ways of life, a rich and colourful
multi-racial, multi-cultural heritage and is a melting pot of global cuisines.
www.visitsingapore.com
World Congress 2021 Venue
Singapore’s newest, largest and most flexible conference and
meeting venue is located in the heart of the Central Business
District, and is nothing short of spectacular. Sands Expo® and
Convention Centre at Marina Bay Sands is an award-winning
event venue and the perfect setting for the World Congress on
Medical Physics and Biomedical Engineering 2021.
With 120,000 square metres of event space, the venue can host conventions of up to 45,000 delegates,
support 2,000 exhibition booths and accommodate 250 meeting rooms. Sands Expo and Convention
Centre has the largest ballroom in Southeast Asia and is able to host 11,000 guests at a time. Located
at the heart of Singapore’s Central Business District area, visitors and delegates can enjoy world-class
entertainment, shopping, dining, arts and culture, and accommodation options under one roof. Marina
Bay Sands also champions green meeting goals and Sands Expo is the first green venue in Southeast
Asia to attain ISO 20121 certification for event sustainability management.
www.marinabaysands.com/expo-events-and-convention-centre.html
Congress Secretariat
For more information, please contact:
MP Singapore
Telephone +65 6389 6618 | Email info@wc2021.org | Website www.WC2021.org
18 | The World Congress on Medical Physics and Biomedical Engineering 2021Sands Expo and Convention Centre
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WORLD CONGRESS ON MEDICAL PHYSICS AND
BIOMEDICAL ENGINEERING 2021 (WC2021)
30 May – 4 June 2021 | Expo Sands and Convention Centre, Marina Bay Sands
SUPPORT BOOKING FORM
Please complete all details and email it to Ms. Jenny Ong at jenny.ong@mpinetwork.com.
COMPANY NAME:
COMPANY ADDRESS:
COUNTRY:
CONTACT PERSON: JOB TITLE:
TEL:
E-MAIL:
I would like to book the following:
Sponsorship Level COST √
Platinum Package SGD38,000
Gold Package SGD18,000
Other Branding Opportunities
Description COST √
Speaker Support
Student Support
Lunch Satellite Symposium SGD25,000
Breakfast Satellite Symposium SGD15,000
Pre-Congress Workshops (30 May) SGD15,000
Product Theatre SGD8,000
Welcome Cocktail SGD10,000
Congress Dinner SGD20,000
Coffee Break SGD5,000
Mobile App (Exclusive) SGD20,000
Congress Lanyards (Exclusive) SGD10,000
The World Congress on Medical Physics and Biomedical Engineering 2021 | 19Sands Expo and Convention Centre
www.wc2021.org
Description COST √
Delegate Bag (Exclusive) SGD10,000
Poster Area SGD5,000
Programme Book (Exclusive) SGD8,000
Speakers Ready Room (Exclusive) SGD8,000
Mobile Charging Stand Display (Exclusive) SGD5,800
Promotional Mailshot / eDM – Exclusive SGD5,500
Promotional Mailshot / eDM – Non-exclusive SGD3,500
Bag Insertion (1 pc A4-size) SGD3,000
Advertisement in Programme Book (Full Colour): Back Page SGD5,000
Advertisement in Programme Book (Full Colour): Inside Front SGD4,000
Advertisement in Programme Book (Full Colour): Inside Back SGD4,000
Advertisement in Programme Book (Full Colour): Inside Page (ROP) SGD3,000
Note: 7% GST applies for all Singapore-registered companies.
Provisional booking – The item will be released if not confirmed within 14 days.
Please send me a contract and invoice.
SIGNATURE DATE
We accept and agreed to be bound by the contract terms and conditions set out in this Sponsorship and Exhibition Prospectus.
I confirm that I am authorised to sign this form on behalf of the Applicant / Company.
20 | The World Congress on Medical Physics and Biomedical Engineering 2021Sands Expo and Convention Centre
www.wc2021.org
WORLD CONGRESS ON MEDICAL PHYSICS AND
BIOMEDICAL ENGINEERING 2021 (WC2021)
30 May – 4 June 2021 | Expo Sands and Convention Centre, Marina Bay Sands
EXHIBITION BOOKING FORM
Please complete all details and email it to Ms. Jenny Ong at jenny.ong@mpinetwork.com.
COMPANY NAME:
COMPANY ADDRESS:
COUNTRY:
CONTACT PERSON: JOB TITLE:
TEL:
E-MAIL:
Products and Services to be Exhibited
Brands(s)
Product Types(s)
Application for Sponsorship & Exhibition Space Selection
Booth No.:
BOOTH TYPE SQM COST
Raw Space (SGD650 per sqm)
Shell Scheme (SGD6,500 per 9 sqm)
7% GST (applicable for Singapore-registered companies only)
Grand Total
NOTE: 60% payment is required with the return of this duly completed booking form and 40% balance payment will be
payable before 21st December 2020.
The World Congress on Medical Physics and Biomedical Engineering 2021 | 21Sands Expo and Convention Centre
www.wc2021.org
TO BE COMPLETED BY SPONSOR & EXHIBITOR
We agree to pay 60% of the payment with the return of this duly completed booking form and
40% balance payment will be payable before 21st December 2020. We have also read and accept
the Terms & Conditions listed overleaf.
Exhibiting Company Company Stamp
Name
Signature
Date
TO BE COMPLETED BY ORGANISER
The above application is accepted by the Biomedical Engineering Society (Singapore) and the
Society of Medical Physicists (Singapore) and sent to the Congress Secretariat, MP Singapore Pte
Ltd, 20 Kallang Avenue, PICO Creative Centre Level 2, Singapore 339411.
Full Name: Job Title:
SIGNATURE DATE
All payments should be exempt from bank charges, crossed and made payable in Singapore Dollars
(SGD) to:
Beneficiary Account Number: 033-014360-5
Beneficiary Account Name: MP Singapore Pte Ltd
Beneficiary SWIFT BIC Code: DBSSSGSG
CHIPS UID Number: 034675
Beneficiary Bank Name : DBS Bank Ltd, Singapore
Beneficiary Bank Address : 12 Marina Boulevard, DBS Asia Central
Marina Bay Financial Centre Tower 3
Singapore 018982
22 | The World Congress on Medical Physics and Biomedical Engineering 2021Sands Expo and Convention Centre
www.wc2021.org
GENERAL SUPPORT AND EXHIBITION TERMS AND CONDITIONS
(1) Organisers
The Event is co-organised by the Biomedical Engineering Society (Singapore), the Society of Medical Physicists (Singapore)
(“Organiser”).
(2) Agreement
(i) This Agreement is hereby entered into between the Organiser and the Exhibitor (being the Applicant identified on the
Exhibition and Support Booking Form). (ii) This Agreement constitutes a license granted by the Organiser to the Exhibitor only
to occupy the space allocated by Organiser to exhibit the Exhibitor’s products/services as notified to Organiser for the duration
of the Event during show hours and shall not be deemed to be a lease or a contract for lease.
(3) Allocation of space/booth
(i) This application does not give the Exhibitor a right to choose or reject the space/booth allocated by the Organiser. (ii) Space/
booth will be allocated at the Organiser’s full discretion. In special cases the Organiser may decide not to accept an application,
to allocate less space/booth than has been applied for, to alter allocated space/booth or to withdraw an allocation without the
Exhibitor being entitled to claim compensation for damage incurred. (iii) The Organiser’s decision on the allocation of the space/
booth will be final and binding on the Exhibitor. (iv) The full contract price is payable even if the Exhibitor eventually does not
utilise the whole space/booth. (v) If no space/booth is available for the Exhibitor (without any default on its part) then the sole
obligation of the Organiser is to refund to the Exhibitor such amount of the money received by the Organiser from the Exhibitor
and apart from the aforesaid refund, the Organiser shall have no liability whatsoever. (vi) If the Exhibitor does not fulfil any of
its obligations set out in this Agreement, the Organiser will be entitled not to proceed with the allocation of space/booth, or to
withdraw an existing allocation of space/booth or not to make space/booth available, without prejudice to the Organiser’s claim
for full payment of the amounts due.
(4) Payment
The payment for space/booth rental or support package shall be settled in two (2) instalments as follows: a) Together with
this application form, 60% of the Grand Total Cost must be submitted within one (1) month from the submission date to make
reservation for the space/booth or support package made on or before 21 Dec 2020. b) The balance 40% must be submitted
within one (1) month of the final invoice which will be issued by the Organiser before the opening of the Event. The total amount
will be invoiced and payment shall be made within one month from submission date by Exhibitors who are reserving their space/
booth or support package after 21 Dec 2020.
(5) Cancellation
(i) The Organiser reserves the right at all times to, without the Exhibitor having the right to compensation, (a) change the
dates of the Event or (b) cancel the Event due to any cause whatsoever including but not limited to any cause pursuant to
Clause 20 below. (ii) No application can be cancelled or altered unilaterally by the Exhibitor. The Organiser may comply with a
request to cancel the application subject to the condition that the Exhibitor pays a compensation for cancellation. The amount
of compensation will depend on the time of cancellation and will be calculated at a percentage of the total space/booth rental
or support package payable in accordance with the following schedule:
Receipt of notice of cancellation Compensation (percentage of total space/
booth rental or support package)
a) On or before 21 Sep 2020 10%
b) Between 21 Sep to 21 Nov 2020 (dates inclusive) 50%
c) After 21 Dec 2020 100%
(6) Reduction of exhibition space/booth or support package
All requests for reduction of exhibition space/booth or support package must be made in writing. (i) If such a request is received
by the Organiser on or before 21 Dec 2020, the Organiser may in its absolute discretion, allow the reduction in which event, the
Exhibitor shall pay the balance of the reduction fee accordingly. (ii) If a request for reduction is received after 21 Dec 2020, the
Exhibitor shall nevertheless pay for the total sum of the original contracted space/booth or support package. The sum for the
unused space/booth or support package is to be retained by or paid to the Organiser as liquidated damages. The Exhibitor shall
not be entitled to any refunds even if the space/booth or support package unused by the Exhibitor is subsequently allocated by
the Organiser to third parties. Notwithstanding the above, the Organiser reserves the right to decline for any reason whatsoever,
requests for exhibition space/booth or support package reductions.
(7) Warranty
The Exhibitor represents, warrants and undertakes that it is entering into this Agreement as principal and not as agent or nominee
of any third party, and the exhibits do not infringe or are likely to infringe any patent, trademark, copyright and other intellectual
property right of any party and it agrees that in the event of any breach of the representations, warranties and undertakings
herein contained or any breach of the provisions of this Agreement, this Agreement and the license herein granted may be
terminated by the Organiser (without the Organiser being liable for any damages or claims whatsoever and without prejudice
to the Organiser’s other rights and remedies) and the Exhibitor shall indemnify the Organiser against any and all costs, claims,
demands, losses, liabilities, charges, actions and expenses.
(8) Exhibits and other related materials
(i) All exhibits, brochures, audio-visual presentations, displays and all related materials and articles are subject to the approval of
the Organiser. (ii) The Exhibitor is solely responsible for ensuring that all governmental and other regulatory approvals required
for the exhibits and its participation in the Event have been obtained prior to the commencement of the Event.
The World Congress on Medical Physics and Biomedical Engineering 2021 | 23Sands Expo and Convention Centre
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(9) Liability and risks
(i) The Exhibitor shall insure, indemnify fully and effectively and hold the Organiser and its respective shareholders, the lessors of
the premises where the Event is held and all governmental, statutory and regulatory bodies and agencies of the country where
the Event is held and their respective directors, officers, agents and servants harmless against any and all costs, claims, demands,
losses, liabilities, charges, actions and expenses which any of them may be subject to or may incur or which may be made,
claimed or instituted against them or any of them as a result of any act, breach of any of the terms of this Agreement, omission,
conduct, failure of the Exhibitor or its directors, officers, agents, servants, invitees or independent contractors. (ii) The Exhibitor’s
aforesaid indemnity shall extend to all losses or injuries caused to any persons or property howsoever caused by the Exhibitor or
its exhibits or personnel, or otherwise arising while the said persons are upon or examining, observing or passing the exhibits or
space/booth occupied by the Exhibitor, or by the demonstration of or otherwise in connection with the Event. (iii) The liability
or risks of loss or damage to the Exhibitor’s employees or agents, or the exhibits, shall be the responsibility of the Exhibitor. (iv)
Exhibits shall be placed at the Exhibitor’s own risks and the Organiser, its respective shareholders, officers and agents shall not
be held responsible for any theft, damage, loss or destruction of the exhibits. (v) Under no circumstances will the Organiser,
any government, statutory or regulatory body or agency or their respective directors, officers or agents make good or accept
responsibility or be liable howsoever in respect of any damage, theft, loss or destruction of the exhibits or any property, goods or
articles or things whatsoever placed, deposited, brought into or left upon the Event premises by the Exhibitor.
(10) Sound level
The use of headphones for sound demonstration is strongly recommended. The sound level of audio equipment must be tuned
to an acceptable volume and conducted in a way which does not interfere with nor be a nuisance to neighbouring space/booths.
The sound level should not exceed 80dB measured from the nearest point of adjoining space/booths. If the Exhibitor refuses to
comply with the request to reduce the volume, the Organiser reserves the right to disconnect all power supplies to the space/
booth and no compensation will be made to the Exhibitor.
(11) Insurance policy
The Exhibitor shall make sure that they are fully covered by insurance including, but not restricted to, all risks on their property,
exhibits or articles of any kind, public liability and comprehensive protection against any loss or damage caused by any
circumstances whatsoever whether by reason of fire, water, theft, accident or any other cause. The Exhibitor shall insure against,
indemnify and hold the Organiser harmless in respect of all costs, claims, demands and expenses to which the Organiser may in
any way be subjected as a result of any loss or injury arising to any person (including members of the public or the Organiser’s
staff, agents, or contractor(s) or property howsoever caused as a result of any act or default of the Exhibitor, his servant, agents
or contractors or invitees. If the Organiser so demands, the Exhibitor shall provide proof to the Organiser that the Exhibitor has
adequate insurance cover.
(12) Loss or damage
The Organiser shall not be responsible for any loss or damage to the Exhibitor’s property caused during moving, transportation
or shipment. In such cases, the Exhibitor is still liable to pay the full space/booth rental or support package and any other amount
payable to the Organiser.
(13) Limitation of liability
(i) The liability of the Organiser (if any) shall under no circumstances (whether arising from breach of Agreement, tort or
otherwise) exceed the amount of the total Agreement price paid by the Exhibitor for the license herein granted. (ii) The person
or persons appointed by the Organiser to undertake any official tasks including the Official Contractor and the Official Freight
Forwarder are independent contractors and are not agents of the Organiser.
(14) Sub-licensing and non-assignment
(i) This license to participate in the Event is personal to the Exhibitor and is non-transferable. (ii) No licensing or sub-licensing
may be granted by the Exhibitor to any other party. The Exhibitor shall not assign or sublet the space/booth or any part thereof.
(iii) The Organiser may without the consent or approval of the Exhibitor assign or transfer its rights and/or obligations under
this Agreement. The Exhibitor may not assign or transfer any of its rights or obligations under this Agreement without the prior
approval of the Organiser.
(15) Termination
(i) If in the reasonable opinion of the Organiser, the Event premises may become unfit for occupancy or if the holding of the Event
or the performance of the Organiser of any of the provisions of this Agreement are interfered with by virtue of any cause, this
Agreement (or any part thereof) may forthwith be terminated or cancelled by the Organiser without the Organiser being liable
in damages or otherwise to the Exhibitor. (ii) This Agreement may be terminated forthwith by the Organiser if, in the Organiser’s
opinion, the Exhibitor does not or may be unable to perform or comply with any of its obligations of this Agreement.
(16) Revocation
Upon termination of this Agreement, the license granted is revoked and there upon the Exhibitor shall immediately leave the
Event premises and remove all its exhibits. The exhibitor will be charged any extra expenses caused by the delay in leaving the
premises or removing his exhibits on time.
(17) Set-off clause
To the extent permitted by the laws, the Organiser may deduct from or set-off against any money due from the Organiser to the
Exhibitor any sum which the Exhibitor is liable to pay to the Organiser.
24 | The World Congress on Medical Physics and Biomedical Engineering 2021Sands Expo and Convention Centre
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(18) Self-help remedies
The Organiser will have the right to take the following courses of action without any judicial intervention, if necessary at the
Exhibitor’s expense, against an Exhibitor who acts in contravention of any provision of this Agreement or who fails to comply
with a direction given by or on behalf of the Organiser:
a) Refuse the Exhibitor and its representatives admission to the Event;
b) Close and/or clear the Exhibitor’s space/booth; and
c) Take possession of the exhibits displayed, any goods and anything built or fitted by the Exhibitor.
(19) Laws and regulations
All laws, rules and regulations (including, without limitation, traffic, health, fire safety and environmental laws and regulations)
imposed by the Organiser or local authorities and agencies or the lessor of the Event premises must be strictly observed by the
Exhibitor.
(20) Force majeure
The Organiser shall not be liable to the Exhibitor by any reason of any cancellation or part-time opening of the Event, either as
a whole or in part, for any non-performance of their obligations under this Agreement or for any amendments or alterations to
all or any of the Rules and Regulations of the Event in each case to the extent that such occurrence is due to any circumstances
not within their control including but not limited to and without affecting the generality of the foregoing, any acts of God, flood,
tempest, storms, war, shortages of water, labour or power, acts or threats of terrorism, riots, civil commotion, strikes or insurrection,
failure of any applicable government authority to issue required governmental permits, suspension, termination or revocation of
any material governmental permit required for the Event, outbreak or threat of outbreak of infectious or communicable diseases
such as SARS and any other similar event or condition.
(21) Partial invalidity
The invalidity or unenforceability or any provision of this Agreement shall not affect the validity or enforceability of any other
provision.
(22) Remedies and implied waivers
No failure or delay on the part of the Organiser to exercise, any right or remedy under this Agreement will operate as a waiver
thereof, nor will any single or partial exercise of any right or remedy preclude any other or further exercise thereof or the exercise
of any other right or remedy. The rights and remedies provided are cumulative and not exclusive of any rights or remedies
provided by law.
(23) Governing law and jurisdiction
(i) This Agreement shall be governed by, and construed in accordance with the laws of Singapore. (ii) The Exhibitor hereby
irrevocably and unconditionally submits to the exclusive jurisdiction of the Courts of Singapore for all purposes in relation to this
Agreement and waives any objections on the ground of venue or forum non-convenience or on similar grounds.
(24) Exhibitors’ manual and floor plan
(i) Further rules and regulations pertaining to the Event can be found in the Exhibitors’ Manual and other documents issued by
the Organiser from time to time. (ii) The Organiser reserves the right to make further rules and regulations (having immediate
effect) from time to time in relation to any aspect of the Event. (iii) Such rules and regulations whether contained in the Exhibitors’
Manual or otherwise shall form part of this Agreement and shall be binding on the Exhibitor.
(25) Unforeseen occurrences
In the event of any occurrences not foreseen in the Agreement or these Rules and Regulations, the decision of the Organiser
shall be final.
(26) Data Protection
Both the Exhibitor and the Organiser shall ensure that any personal data as defined by the Personal Data Protection Act 2012
(“PDPA”), provided by one to the other, is processed in accordance with the PDPA. In particular, the Exhibitor undertakes that any
data provided by the Organiser or generated in connection with the Event will only be used for the specific purposes outlined
and that it will obtain similar undertakings in regard to any such data that it is entitled to pass to subcontractors. The Organiser
shall be entitled to pass on any personal data or other Exhibitor contact and requirements details to any third-party contractors
(including without limitation freight companies) so that such contractors may liaise with the Exhibitors directly.
Agreed and accepted by: Company Stamp
Full Name:
Company:
Signature:
Date:
The World Congress on Medical Physics and Biomedical Engineering 2021 | 25To learn more, visit www.wc2021.org CONTACT US World Congress 2021 - Conference Secretariat Event Manager c/o MP Singapore Pte Ltd T +65 6389 6618 E info@wc2021.org
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