Team Manual 2020/2021 Season - Please read this manual in consultation with the PCAHA Rule Book and - North Vancouver Minor Hockey Association
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Team Manual
2020/2021 Season
Please read this manual in consultation with the PCAHA Rule Book and
team information package provided to you by PCAHATable of Contents
A. NVMHA CONTACT LIST 2020-2021 .................................................................................. 1
B. WEBSITE ............................................................................................................................. 2
C. MINOR HOCKEY STRUCTURE IN CANADA ...................................................................... 2
D. TEAM OFFICIALS - COACHES, MANAGER and HCSP RESPONSIBILITIES.......................... 2
E. TEAM RESPONSIBILITIES ................................................................................................... 3
F. GETTING FAMILIES INVOLVED ......................................................................................... 6
G. TEAM FINANCES ............................................................................................................... 7
H. SKILL DEVELOPMENT PROGRAM ..................................................................................... 8
I. GAME NUMBERS ............................................................................................................... 8
J. GAME REPORTS AND RECORDS....................................................................................... 9
K. REFEREES......................................................................................................................... 10
L. CERTIFICATION OF TEAM OFFICIALS AND ON-ICE HELPERS ........................................ 12
M. UNIFORM and EQUIPMENT GUIDELINES ........................................................................ 13
N. “A” HOCKEY ................................................................................................................... 14
O. BRANDED CLOTHING & APPAREL .................................................................................. 15
P. MARKETING/SPONSORSHIP ........................................................................................... 16
Q. DISCIPLINE ...................................................................................................................... 16
R. BULLYING, HARRASSMENT, ABUSE, BEHAVIOUR .......................................................... 16
S. HOCKEY CANADA INSURANCE PROGRAM .................................................................. 17
T. SUPPLEMENTAL INSURANCE .......................................................................................... 19
U. ARENA SAFETY TEAM (AST)........................................................................................... 20
V. SHARED GOALIE GEAR................................................................................................... 21
W. NOTES ............................................................................................................................. 22
2020-2021 NVMHA Team Manual
2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - www.nvmha.com1
A. NVMHA CONTACT LIST 2020-2021
Mailing address: 2411 Mount Seymour Parkway North Vancouver BC V7H 2Y9
NVMHA 2020/2021 Board of Directors
Executive
President Lawrence Smyth president@nvmha.com
Vice President Jillian Feist vicepresident@nvmha.com
Treasurer Stephanie Fraser treasurer@nvmha.com
Secretary Lucas Giles secretary@nvmha.com
Directors
U6/U7/U8/U9 Division Director Jon Thompson u9@nvmha.com
U11 Division Director Liliana Vargas u11@nvmha.com
U13 Division Director Cynthia Curll u13@nvmha.com
U15 Division Director Donna Ryder u15@nvmha.com
U18/U21 Division Director Kristine Kuss u18@nvmha.com
riskmanager@nvmha.com
Risk Management & Player Safety Colin Melnyk
player@nvmha.com
NVMHA Support Staff
Officiating
Dylan Williams/
Co-Referees in Chief referee@nvmha.com
Jake Townsend
Operations
Registrar Fiona Kilburn registrar@nvmha.com
Director of Hockey Operations James Wall operations@nvmha.com
Ice Scheduler Natasha Breland ice@nvmha.com
Office and Administrator Don Woodman admin@nvmha.com; 604-505-2764
Equipment Manager Don Woodman equipment@nvmha.com
2020-2021 NVMHA Team Manual
2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - www.nvmha.com2
Appointed Positions
Marketing/Sponsorship Coordinator Kathryn Stanton sponsor@nvmha.com
Ombudsman Committee Chair Rob Duffy ombudsman@nvmha.com
Registrar/
Website Administrator webmaster@nvmha.com
Jon Thompson
Awards Committee Chair Don Woodman awards@nvmha.com
Communications President/Registrar communications@nvmha.com
Discipline Committee Chair Jillian Feist vicepresident@nvmha.com
Scholarship Committee Chair Rob Duffy scholarships@nvmha.com
B. WEBSITE
Our website address is www.nvmha.com. Please visit the website frequently as important information is
regularly posted and significant resources are available online.
C. MINOR HOCKEY STRUCTURE IN CANADA
NVMHA is part of Pacific Coast Amateur Hockey Association (PCAHA) (district) www.pcaha. ca which in
turn is part of BC Hockey (provincial branch) www.bchockey.net and Hockey Canada
www.hockeycanada.com
Our U6-U9 and “C” teams participate in PCAHA’s Lions Gate League, with seven other associations
located throughout North Vancouver, West Vancouver, Squamish, Whistler and the Sunshine Coast. Our
“A” teams participate in PCAHA’s “A” Leagues throughout the PCAHA district.
D. TEAM OFFICIALS - COACHES, MANAGER AND HCSP RESPONSIBILITIES
A typical team has a maximum of five Team Officials on the official roster: one Head Coach; one
Manager; up to two Assistant Coaches; and one HCSP (see Section L for Certification of Team Officials).
The following positions are required by all teams for the official Hockey Canada Roster:
HEAD COACH
• The Head Coach has ultimate responsibility for all aspects of the team. Each team must have an
assigned Head Coach
• The Head Coach has final say in any decision
• Each team must declare one Head Coach on their official roster. Teams can also roster additional
Assistant Coaches
2020-2021 NVMHA Team Manual
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MANAGER
• The Manager's primary function is communication and organization
• The Manager is an integral part of the team and works very closely with the Coach
• The Manager is the liaison between the team and the league (Division Director, Ice Scheduler,
Registrar, League Manager)
• The function of a Manager is vital to the efficient running of their team
HCSP (HOCKEY CANADA SAFETY PERSON)
• The HCSP is responsible for collecting and maintaining the teams (players and Team Officials)
emergency contact and medical information
• The HCSP is an integral part of the team and works closely with the Coaches and Manager to
ensure team safety
• The HCSP is required to be at all games and practices
JUNIOR COACH PROGRAM
Due to the current public health orders and restrictions, NVMHA is unable to offer a coach program for
players to participate as junior coaches for the 2020-2021 playing season. NVMHA will look to reinstate
the program as soon as it is permitted.
E. TEAM RESPONSIBILITIES
The first point of contact for inquiries or issues is the Division Director. If they can’t give you the answer
you need, they will put you in touch with someone who can (see Section A for Division Director Contacts).
SCHEDULES
League schedules are received from the division’s PCAHA League Manager at the PCAHA Coaches and
Managers Meeting. You must provide a copy of your roster at the meeting in order to get your schedule.
Please forward your schedule to the Ice Scheduler (ice@nvmha.com) as soon as you receive it. For
U6-U9 and U11 “C” through U15 “C” divisions, promptly forward your league schedule to
referee@nvmha.com.
ICE TIMES
Your team ice times are assigned for the full season, unless the Ice Scheduler informs you otherwise.
If you are unable to use your assigned time, you may do either of the following:
1. Inform the Ice Scheduler
2. Sometimes ices slots become available within NVMHA; when available, the Ice Scheduler will
email all coaches and/or managers and ice will be allocated first come, first served via email
confirmation
Ice Important Dates and Cancellations are available on the NVMHA website under Coach/Manager Info >
Coach & Manager Resources.
Make every effort to NEVER LEAVE A SHEET OF ICE EMPTY
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ICE USAGE
• The ice your team has been assigned for practices or games cannot be used outside
scheduled times
• Do not go on the ice prior to or remain on the ice after your team’s scheduled time
• Practices – Do not go on the ice or allow pucks/equipment on the ice while the ice
machine is working; the ice machine doors must be closed and an on-ice Team Official
must be present before players are allowed on the ice
• Games – Do not go on the ice or allow pucks on the ice until the referees are present and
permit the players on the ice
• Do not allow players to sit on the edge of the boards and keep the player, penalty box and
access doors closed when the ice machine is working, or the ice is not in use
• Do not use ice that is not assigned or scheduled to your team
• Follow the instructions of the arena staff and the Arena Safety Teams
PLAYING TIME
As per PCAHA rules, equal playing time shall be given to all players regardless of playing ability, in the U6-
U9, U11 “C” through U15 “C”, and U11 “A” Division.
NVMHA has developed a document on Coaching Boundaries for Rep Players that is available on the
NVMHA website under Coach/Manager Info> Coach & Manager Resources.
Additional Fair Play resources are available from BC Hockey and Hockey Canada.
OFF-ICE ACTIVITIES
All off-ice activities must be sanctioned by BC Hockey. This includes dryland training, video sessions, social
events, fundraising events, or any other team function (see Section S for instructions for Special Event
Sanctioning).
Important Note for 2020/2021 Playing Season
Off-ice activities (dryland training, video sessions, social events, fundraising events, and other team
functions) have been a significant component of many team environments in the past. However, as we
are in a new environment with requirements for additional health and safety precautions, NVMHA
recommends that teams do not hold in-person, off-ice activities at this time.
If an off-ice activity is deemed necessary by a Team Official, it should be kept small, physical distancing
must be practised, and the following must be adhered to:
1. A BC Hockey Special Events Sanction is requested by a Team Official; approval must be
received in advance of the off-ice activity (see Section S for Special Event Sanctioning
instructions)
2. Only essential team members are invited to participate in off-ice activities: players, coaches,
and essential volunteers (i.e. HCSP and/or Manager)
3. All public health guidelines are followed when representing NVMHA in the community
4. An essential volunteer or coach is identified as the person responsible for team safety; this
includes ensuring that:
2020-2021 NVMHA Team Manual
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o Attendance is tracked and kept for contact tracing purposes
o Health safety checks are completed for all attendees
o Physical distancing is practised throughout the activity
o Protocols for proper health hygiene are identified and followed (e.g. hand sanitizer is
provided by Team Officials, hand sanitizing/washing is managed before and after the
event, respiratory etiquette is enforced, etc.)
5. Absolutely no shared food, drinks or water bottles
6. Face coverings (e.g. masks) must be worn when physical distancing cannot be maintained
The comfort and safety of all team members should be taken into consideration when arranging
activities. In addition, players and parents/guardians should be informed that in-person participation
in off-ice activities is not required at this time.
Event Resources
• BC Centre for Disease Control – Event Planning Guideline
• Order of the Provincial Health Officer – Gatherings and Events
CODE OF CONDUCT
The Manager must ensure that the Head Coach, Assistant Coaches, parents/guardians and players sign
the applicable Code of Conduct form annually. Player Fair Play Code and Team Code of Conduct forms
are available on the NVMHA website under Coach/Manager Info > Coach & Manager Resources.
SPORTSMANSHIP STARTS IN THE STANDS
Parents/guardians, spectators, Team Officials, etc. are to be signed off on BC Hockey’s Sportsmanship
Starts in the Stands at the beginning of each season. Failure to comply might jeopardize participation in
any minor hockey program. Information on this program will be distributed by your division director.
TEAM ROSTERS
Managers must forward rosters to the Division Director and Registrar as soon as possible after team
selection (standard deadline is September 30 or sooner; deadline will be adjusted for the 2020-2021
Playing Season and communicated by your Division Director). The roster should include the team’s
Division and Number (i.e., U11 C1), player name and position, Team Official name, position and date of
birth or HCR #. Team Officials must include one Head Coach, Assistant Coaches, one Manager, HCSP and
any On-Ice Helpers (see Section L for Certification of Team Officials)
U11 REP TEAM PLAYER SIGNATURES
The Registrar will provide each U11 Rep Manager with a roster signature sheet well before the first
league game (approximately November 1). Each player, their parent/guardian and each Team Official
must sign the roster signature sheet.
The Manager must:
1. Ensure all rostered players and Team Officials sign the team roster signature sheet
2. Ensure all affiliate players and their parent/guardian sign the roster sheet
Note: Affiliate Players are not permitted in the 2020-2021 Playing Season
3. Keep the original of the sheet in a safe place
2020-2021 NVMHA Team Manual
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4. Email a copy to the Registrar and Division Director (colour PDF format if possible)
5. If the U11 rep team plays in a final four championship game the original roster sheet will be
required to be presented to officials
Note: Final Four Championship games and Provincial games are suspended for the 2020-2021
Playing Season
F. GETTING FAMILIES INVOLVED
PARENT/GUARDIAN MEETING
A parent/guardian meeting should be held as soon as possible after the team is formed to distribute the
work of running a team. One of the benefits of involving parents/guardians is that it makes them feel part
of the team while allowing the Coaches and Manager to concentrate on other responsibilities. Some
roles require more time than others; each family is required to take on a volunteer role to assist with
their player’s team.
POSSIBLE PARENT/GUARDIAN JOBS
Note: Modified for the 2020-2021 Playing Season
Duty Description
Bring NVMHA supplied first aid kit to all team functions; complete and keep
Hockey Canada Safety Person injury logs and injury sheets as required; maintain medical forms via EPACT.
Required to complete HCSP course and keep HCSP certification up to date.
Required for home games only at Harry Jerome and Karen Magnussen
Arena Safety Team
Arenas (see Section U for Arena Safety Team responsibilities)
Required for home games only; referees are to be paid in cash only. Put
exact change for each official in separate envelopes for each home game. It
is an acceptable NVMHA policy to leave the referee fees in an envelope with
Referee Payment
the timekeeper (see Section K for Referees fee structure).
Referee fees are provided to each team by NVMHA in the form of a cheque
payable to the Team Official designated by the Head Coach or Manager.
Required for home games only; home team provides a
Timekeeper/Scorekeeper, in all divisions; Timekeeper/Scorekeeper is also
responsible for verifying games in HiSports (see Section J for HiSports
information).
Timekeeper and Scorekeeper Note: Limited to one person at each game for the 2020-2021 Playing
Season due to restrictions on the numbers of persons in arenas at
this time.
Managers should assign one person to act as a Timekeeper/Scorekeeper
scheduler; this person will prepare a rotation schedule for home games.
Team Snap Coordinator Assist Manager with communications and/or scheduling via Team Snap
Manage team finances and budget (see Section G for Team Finances
Team Treasurer
information)
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Duty Description
Develops and maintains a team page via Team Snap. May also setup a
secured and monitored account to host live videos of team games (e.g.
Facebook Live or similar platform). Any accounts that are setup for this
Team Communication
purpose must be secured and monitored by the team to ensure that only
approved members have access to the account. Any costs associated with
setting up and operating an account will be covered by the team.
G. TEAM FINANCES
The Manager usually delegates the team finances to a Team Treasurer. They should work together to
ensure finances are kept in order and communicated with parents/guardians. The Team Treasurer should
keep accurate records of all transactions and all receipts. The status of team funds should be shared
regularly with team parents/guardians.
TEAM BUDGET
At the beginning of the year, each team needs to set up a budget to cover its projected season expenses.
Be sure to get consensus from all parents/guardians before embarking on fundraising campaigns and
requesting lump sum contributions. The team budget should also include skill development expenses.
Expenses: Extra ice purchased; dry-land sessions; tournament fees; coach travel
reimbursement; equipment; apparel; 50/50 supplies (tickets, buckets,
aprons); team bus to away games; coaching and carding fees (“A” teams only;
see Section N for details regarding “A” Hockey payments for Coaches), etc.
Less Revenues: Fundraising, 50/50 with Gaming License, skill development funding (see
Section H for information on the Skill Development Program), etc.
Equals: Parent/Guardian Contribution
Note: Sample team budgets and tracking sheets are available
REFEREE FEES
The funding provided by NVMHA to each team for referee fees is to be used only for payment of referees
and only for league games (placement/balancing, regular season and playoffs). If a team has unused
referee funds at the end of the season, the balance must be returned to the NVMHA Treasurer, via
cheque, payable to NVMHA. Unused referee funds are contributed by NVMHA to the scholarship fund
(see Section K for Referees fee structure).
FUNDRAISING
Fundraising is a great way to earn extra funds for teams to pay officials for exhibition games, apparel,
tournament entry fees and related travel and accommodation expenses. It can also be a great way to
have the team bond off the ice and for the players to have an opportunity to earn a share of their
expenses. Money left over at the end of the year can go towards a wind-up party or be donated to the
NVMHA Scholarship fund. If parents/guardians contributed surplus funds, a distribution back to
parents/guardians on a pro-rata basis may be made.
Note: All fundraising events require a BC Hockey Special Events Sanction
(see Section S for instructions for Special Event Sanctioning)
2020-2021 NVMHA Team Manual
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GAMING LICENSES
If your team plans to run 50/50 draws, raffles or other fundraising endeavors that require licensing,
please contact NVMHA Treasurer (treasurer@nvmha.com) for details of the regulatory process to be
followed. In addition, all gaming licenses require an NVMHA Board of Directors sponsor. Team licenses
must be obtained in the name of the team so that we do not jeopardize NVMHA’s gaming revenue. Once
you have contacted the NVMHA Treasurer and an NVMHA Board of Directors sponsor has been assigned
to your team, you will work with your NVMHA Board of Directors sponsor to setup a gaming license
through the BC Provincial Government web page.
H. SKILL DEVELOPMENT PROGRAM
NVMHA continues to strive to increase quality skill development opportunities in the most cost effective
and efficient ways. We do this by offering goalie clinics, defenseman clinics and combined practice skill
sessions throughout the season. In addition, we encourage teams to seek out on-ice skill development
opportunities pertinent to both players and goalies. While our goal is to help fund some of these
development opportunities, the amount and timing is dependent on grant approval.
PRIVATE INSTRUCTORS
All external development coaching must be approved in advance by the Director of Hockey Operations.
Private Instructors who are contracted to provide skill development programs for minor hockey
associations are required to obtain Associate Member status with BC Hockey. Please contact the NVMHA
Registrar to ensure all skill development instructors are properly registered.
Note: All team skill development activities require a BC Hockey Special Events Sanction
(see Section S for instructions for Special Event Sanctioning)
I. GAME NUMBERS
GAMES
When is it a Game?
A good rule to follow is, "If it looks like a game, it smells like a game, then, IT IS A GAME!"
“A game is a meeting of two teams playing for a specific length of time for the purposes of declaring
a winner through the scoring of goals."
Games cannot be played without a game number. Game numbers are used throughout all divisions of
minor hockey to ensure that all games are played under the appropriate rules and with the applicable
insurance coverage. League policies limit the number of games each team may play.
Referees will not be assigned to a game unless game numbers have been obtained first. Game numbers
can be obtained from PCAHA League Managers (“A”, Lions Gate ‘C’ League).
Note: There are special rules for international games.
Do not call a game a "scrimmage" or "joint practice" or some similar term. The intent of the game
number rule is not to prevent teams that regularly practice together to use a portion of their practice for
a controlled scrimmage.
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SCHEDULED LEAGUE GAME NUMBERS
Team Managers will receive schedules for league games from the PCAHA or their Lions Gate League
Manager. All game numbers are assigned by the League Managers and are shown on these schedules.
The schedules are broken into placement/balancing rounds, regular season and playoffs.
FAILING TO SHOW FOR GAME
Teams that fail to take the ice within 15 minutes of a scheduled game might forfeit the game and be
liable to a fine of up to $500* plus (if the aggrieved Association submits a written request for actual
expense incurred) the cost of ice and official fees, and may be subject to suspension, unless a satisfactory
reason is presented. Teams might be ordered to make up the game and incur the costs to do so. In such
circumstances, the referee and linesmen shall be paid.
Note: It is the policy of NVMHA to pass such fines and/or costs directly to the teams
J. GAME REPORTS AND RECORDS
COMPLETING GAME REPORTS
The Team Manager must manage the team roster and sign-in the line-up prior to game time, including
the applicable game number(s). Line-ups and game numbers shall be made available for the referee to
verify at the Timekeeper's bench prior to the commencement of the warm-up.
No game can be played without a game number from the League Manager. The referee must ensure that
the names of players, Team Officials (maximum 5), off-ice officials and game officials are part of the
pregame report.
TEAM OFFICIALS MAXIMUM
A maximum of five Team Officials may be recorded on the official game report. These are generally the
Head Coach, Assistant Coaches (2), Manager and HCSP person.
LATE PLAYERS
If a player is going to be late, include his name on the Game Report (HiSports) prior to the game so that
he will be permitted to play.
Note: For the 2020-2021 Playing Season, players who do not arrive at the
scheduled arrival time may be denied access to the facility.
OMITTED PLAYERS
If a player was inadvertently omitted from the Game Report (HiSports), the Referee shall permit the
name to be added to the Game Report (HiSports) before the game has ended; providing such player was
in uniform and on the ice or on his players' bench at the start of the game.
CAPTAIN AND ALTERNATE CAPTAINS
Each team may appoint a Captain and not more than three Alternate Captains. Only a Captain or
Alternate Captain who is on the ice shall have the privilege of asking the Referee for his interpretation of
any rule during the progress of the game.
Prior to the start of the game, each team shall note on the official Game Report (HiSports) the name and
numbers of the Captain and Alternate Captains. Use "C" for captains. Use "A" for alternate captain(s).
2020-2021 NVMHA Team Manual
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AFFILIATE PLAYERS
Note: Affiliate Players are not permitted for the 2020-2021 Playing Season
Affiliate (U11 and above) players shall be clearly designated A/P on all Game Reports in which they play.
FINISHED GAME REPORTS
Game results, game rosters, penalties and league standings are tracked through a custom designed
database called HiSports. This database is maintained and hosted by the PCAHA and BC Hockey. The
home team is responsible for verifying the Game Report information in HiSports within 24 hours of the
completion of the game.
Managers can find out more information and register for HiSports on the PCAHA website.
Teams may want to keep a paper version of a Game Report available in case of technical disruption
during games.
K. REFEREES
Games cannot be played without referees and referees cannot be assigned until a game number is
provided (refer to Section I of the PCAHA rule book for important rules and info regarding officials).
ENSURING OFFICIALS ARE ASSIGNED FOR YOUR GAMES
NVMHA and PCAHA are using an official assigning system called Assignr.com.
U15 “C” and lower games are assigned by NVMHA Assigners. U15 “A” and higher games are assigned by
PCAHA.
Division Assigner Email
Dylan Williams &
U6-U9 and U11 “A” & “C” referee@nvmha.com
Jake Townsend
Dylan Williams &
U13 “A” & “C” to U15 “C” referee@nvmha.com
Jake Townsend
U15 “A” to U18 “A” & “C” Samantha Plett splett@pcaha.bc.ca
Dylan Williams &
NVMHA Co-RICs referee@nvmha.com
Jake Townsend
Team Managers will be given “observer” status in Assignr.com so they can log on and ensure their games
are in the system and have officials assigned. To obtain “observer” status please do the following:
• If you are a Manager for a U15 “C” or lower team, contact the appropriate assignor in the Table
above, provide your team name and number (i.e., U13 C4) and ask the assigner to provide you
with observer status.
• If you are a Manager of a U15 “A” or higher team, please contact the NVMHA Co-RICs at
referee@nvmha.com, provide your team name, and ask them to provide you with observer
status. Dylan’s contact information for urgent requests only – 778 322 1392.
An email will be sent from Assignr.com that will explain how to login and set up your password. Once
logged in to Assignr.com, you can look at the games in the system.
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Assignr.com and HiSports are linked and share the same schedule information however, the 2 systems
will not update if games are conflicted. If your game(s) are not in Assignr.com, let your Assignor know
immediately. The most common occurrence of this is re-scheduled games being missed.
CANCELLED GAMES
If your game is cancelled for any reason, contact the appropriate Assignor immediately. For U15 “A” and
higher games, teams will be assessed for the official’s fees if the Team Manager fails to notify the
Assignor or cancels a game with less than 24 hours’ notice.
REFEREE FEES
The Association pays for referees for all home placement/balancing, league and playoff games only.
Note: Only two exhibition games for “C” teams will be paid by the Association
Each team will receive a cheque which should be sufficient to cover all league and balancing games.
PLAYOFFS
If the funds received at the beginning of the season are not sufficient to cover playoff games, teams must
contact the NVMHA Treasurer (treasurer@nvmha.com) with a summary of what was received, how much
has been paid out and how much will be required to get through the playoffs.
PAYING THE REFEREES AND LINESMEN
Put exact change for each official in an envelope for each game. It is acceptable NVMHA policy to leave
the officials fees in an envelope with the Timekeeper.
Referee/Linesman Allowance
Division Referee Linesman Linesman
Novice (2 man) n/a $18.00 $18.00
U11 (2 man) n/a $25.00 $25.00
U11 (3 man) $25.00 $18.00 $18.00
U13 (2 man) n/a $32.00 $32.00
U13 (3 man) $32.00 $20.00 $20.00
U15 (2 man) n/a $42.00 $42.00
U15 (3 man) $42.00 $30.00 $30.00
U18 (2 man) n/a $48.00 $48.00
U18 (3 man) $48.00 $33.00 $33.00
U21 (2 man) n/a $55.00 $55.00
U21 (3 man) $55.00 $37.00 $37.00
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In addition to the fees above, the U13, U15, U18 and U21 division only have the following additional
fees:
• Ice times of 2 hours and greater $10.00 additional allowance for each official
• Ice times of 2½ hours and greater $13.00 additional allowance for each official
If an official does not show for the scheduled game:
• U15 “C” divisions and below should notify Dylan Williams/Jake Townsend immediately at
referee@nvmha.com.
• U15 “A” divisions and above refer to Section I of the PCAHA Rule Book for “No Show”
Note: If only 2 officials show up, they both receive the referee rate.
No rates in excess of the above schedule may be paid for any game; no “tipping” of officials is permitted.
L. CERTIFICATION OF TEAM OFFICIALS AND ON-ICE HELPERS
Certification Requirements and links to all courses are available on the NVMHA website under
Coach/Manager Info > Certification Requirements
COACHING
All Coaches must have the proper certification by December 1 (refer to Section B of the PCAHA rule book).
Failure to do so will result in a suspension, fine, disciplinary action and/or team disqualification from
provincial playoffs.
Coach 1 for all U6-U9 teams. Must be completed by December 15. If a Coach has taken Coach 2 prior
to 2016 they are not required to take Coach 1. Coach 1 consists of on-line and on-ice courses. The on-
line course must be completed prior to registering for the on-ice portion.
Coach 2 for U11 “C” to U18 “C” teams. Must be taken by December 15. Consists of online module, if
not completed in Coach 1, an in-person on-ice session, and a post course task that must be signed off
by the NVMHA President and Director of Hockey Operations and submitted to BC Hockey by March 31.
NVMHA will announced dates and times for post course sign off in February.
Development 1 is required for U13 “A” to U21 “A” teams. This is a two-day in person course. Must be
completed by December 1.
HOCKEY CANADA SAFETY PROGRAM (HCSP)
Each team must have one HCSP. Certification must be completed online by December 1 and it expires
after three years (in August). Failure to have a registered HCSP Team Official on or before December 1
shall result in the team being declared ineligible for any playoff competition and in the case of “C” teams,
fines and/or disciplinary action.
ON-ICE HELPERS
Note: On-Ice Helpers are not permitted for the 2020-2021 Playing Season based on current restrictions
On-Ice Helpers may assist the Coaches in executing drills in a practice setting, but are not permitted to
assist during games. Certification includes RIS, CATT, Planning a Safe Return to Hockey and the PIC/CRC,
as below. On-Ice Helpers are not considered Team Officials, but must be recorded on the Hockey Canada
Roster for insurance purposes.
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RESPECT IN SPORT (RIS)
All Team Officials (Coaches, Managers, HCSPs) and On-Ice Helpers must have a current RIS for Coaches
and Team Officials certification by December 1. RIS is taken as an on-line course and expires every five
years on July 31. Recertification is available as an on-line course.
NVMHA also strongly encourages parents/guardians to complete Respect in Sport for Parents.
CONCUSSION AWARENESS TRAINING TOOL PROGRAM (CATT)
All Team Officials (Coaches, Managers, HCSPs) and On-Ice Helpers are mandated by BC Hockey to
complete the Concussion Awareness Training Tool (CATT) course as part of their certification process. The
course takes 30 minutes to complete and there is no charge for the course.
Note: CATT is a mandatory requirement for Team Officials and On-Ice Helpers prior to season start
PLANNING A SAFE RETURN TO HOCKEY
All Team Officials (Coaches, Managers, HCSPs) and On-Ice Helpers must complete the Planning a Safe
Return to Hockey course prior to participation in the 2020-21 Playing Season. This course takes 20
minutes to complete and there is no charge for the course.
TEAM OFFICIAL AND VOLUNTEER SCREENING (PIC/CRC)
All Team Officials (Coaches, Managers, HCSP) and On-Ice Helpers must complete a Police Information
Check (PIC) or Criminal Records Check (CRC) every three years. In each of the intervening years where the
PIC/CRC is not completed, the NVMHA Volunteer Disclosure Statement must be completed.
BC Hockey mandates that all Team Officials and volunteers must complete a PIC/CRC before stepping on
the ice. All applicant information is handled with the strictest confidence. Please send completed
PIC/CRC’s to registrar@nvmha.com. Questions should be directed to riskmanager@nvmha.com.
M. UNIFORM AND EQUIPMENT GUIDELINES
The North Vancouver Minor Hockey Association (NVMHA) supplies the following items to its teams:
• Pucks and first aid kits
• Uniform apparel, including home/away jerseys and socks
• Uniform apparel, including pant shells and practice jerseys (“A” teams only)
• Coloured pinnies (optional)
• Goalie equipment (optional for goalies that do not have their own)
The NVMHA equipment locker is located at Advanced Storage Centre, 219 MacKay Road, Door #45
(southwest of Capilano Mall). Locker opening dates and times are posted on the NVMHA website under
Coach/Manager Info > Coach & Manager Resources and under the website Announcements section.
If there are issues with any of the items (e.g. socks or jerseys do not fit) or any of the optional items are
required, please contact the Equipment Manager (equipment@nvmha.com).
APPROVED HOME GAME JERSEY COLOUR
The approved jersey colour for NVMHA home games is white.
Note: In the event of a colour conflict, the home team switches colours; refer to PCAHA rule book
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TEMPORARY CHANGES TO UNIFORM & EQUIPMENT GUIDELINES
Due to COVID-19, NVMHA has amended its Uniform & Equipment Guidelines to align with safety
protocols and to protect player families and Team Officials from cross contamination when handling
jerseys and other uniform apparel.
Each team must designate a person(s) to distribute NVMHA uniform apparel, record uniform
assignments, and collect uniform apparel deposits from each player. Deposits should be made via post-
dated cheque, dated March 15, and will be held by the Team Treasurer until all NVMHA uniform apparel
is returned clean and in good condition at the end of the season. Deposit values are listed below:
Team Uniform Apparel Deposit
U6-U9
N/C
• Game jerseys/pinnies
“C” Hockey – U11, U13, U15, U18, U21
$150.00
• Game jerseys/pinnies
“A” Hockey – U11, U13, U15, U18, U21
$225.00
• Game jerseys/practice jerseys/pant shells
NVMHA recommends that jerseys are brought to and from the arena in a player-supplied, sealable,
plastic garment bag; they are not to be stored inside a hockey bag. Uniform apparel must be regularly
washed and dried.
Replacement costs for missing, lost, or unusually damaged uniform apparel will be recovered from the
uniform apparel deposit and can be charged back to the Coach or team at NVMHA’s discretion.
TEMPORARY CHANGES FOR U6 TO U9 EQUIPMENT
Due to the potential of multiple contacts and difficulty in sanitizing equipment, the NVMHA supplied rink
dividers, junior nets and rink boards located at our arenas are not to be used at this time.
N. “A” HOCKEY
TEAM FEES FOR U11 “A” TO U18 “A” TEAMS
The following “A” team carding fees apply and should be accounted for in team budgets:
U11 “A” $375 per player
U13 “A” $395 per player
U15 “A” $425 per player
U18 “A” $435 per player
HOW TO PAY YOUR “A” TEAM FEE?
1. Collect the NVMHA “A” team carding fees from all team members as outlined above
2. Write one team cheque payable to NVMHA for the applicable fee; submit it to the NVMHA
Treasurer no later than November 1
3. Refer any special member circumstances to the NVMHA Treasurer (treasurer@nvmha.com)
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WHAT IS THE “A” TEAM FEE FOR?
• Extra ice and more expensive home game ice during prime time
• Additional referee fees
• Gym apparel every second year
• Newer and better quality uniforms and “A” team socks every second year
• Additional team pucks
• Additional team skills
PROFESSIONAL “A” COACHES (NON-PARENT/GUARDIAN ONLY)
The professional coach program was implemented in 2008 to attract higher quality coaching for NVMHA
“A” teams. The stipend paid to coaches is collected from fees charged to the player (parent/guardian) of
the team that the coaches lead. The coaches are interviewed, selected, contracted and managed by the
NVMHA administration.
As approved by the Board of Directors, the Head Coach rate per “A” team can be up to a maximum of
$7,500 based on qualification and experience and as recommended by the Director of Hockey Operations
and approved by the Board of Directors.
In addition, professional coach fees may include payment of assistant coaches. These amounts are
predetermined at the beginning of the season and are distributed in accordance with the guidelines and
policies of the professional coach program. The combined fee of the Head Coach and Assistant Coaches
shall not exceed $9,500 per team.
Individual “A” teams are required to forward the coaches stipend payment to the NVMHA Treasurer, by
November 1. NVMHA will make payment to the coaches on the team’s behalf.
NVMHA BLUE HELMETS
NVMHA has a standardized equipment policy for “A” Division (“A” team) players, which includes blue
helmets. The intent is to have all NVMHA “A” Division players look the same and be recognizable as
NVMHA players. All “A” rostered players are required to wear blue helmets.
O. BRANDED CLOTHING & APPAREL
NVMHA is happy to provide many options of team gear from hoodies and hats to winter jackets and bags.
North Vancouver Minor Hockey Association is proud to partner with “Larry’s Sports Shop” and
“TimeOut Source for Sports” for all official NVMHA Apparel and fanwear.
Our approved apparel provider has been provided with the NVMHA specific logo and color options for
use in this apparel program creating a stronger uniformed brand presence throughout the Association.
Teams will have the option to personalize items with player names and numbers. Information on ordering
is available on the NVMHA website under Coach/Manager Info > Team Apparel.
NVMHA trademarks, logos, and brands cannot be used on clothing, literature, or advertising without
the explicit written permission of NVMHA. Please refer to the NVMHA Brand Identity Policy and
Processes under Coach/Manager Info > Coach & Manager Resources.
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P. MARKETING/SPONSORSHIP
As a not-for-profit Association we rely on the generous support of sponsors and we would not be able to
run such a successful program without their support. As family members, and business owners in our
hockey community, we would like to extend our invitation to sponsor NVMHA and/or one of our teams.
If your team is aware of someone in our hockey community that is interested in sponsoring NVMHA
and/or one of our teams, please contact the NVMHA Sponsorship Coordinator at sponsor@nvmha.com.
Q. DISCIPLINE
PCAHA and BC Hockey regulations regarding suspensions for players and officials are very strict. Please
review the PCAHA rule book and BC Hockey suspension guidelines for further details. If you have any
questions, please contact your League Manager. Remember – If in doubt, sit the player out.
PENALTY AND SUSPENSION CARRY OVERS
Players who play as affiliates or call-ups for a higher category team in the same or a higher division
(including junior team affiliates) who receive penalties with suspensions need to serve out the prescribed
suspension before being able to play for any team.
The suspension must be served in the league, division or team where it was awarded. The player also
cannot participate as a coach or on-ice official (referee) in any capacity until the suspension is served.
Be aware of the rules, there are no reminders.
INSTRUCTIONS TO TEAM MANAGERS
1. After each game, check the score sheet and note all serious penalties.
2. Keep a record of all serious penalties incurred by players and Team Officials on your team.
3. If a penalty carries with it an automatic Game Misconduct penalty (such as penalties for
fighting or checking from behind) and the Game Misconduct has not been correctly listed
on the score sheet by the scorekeeper, any automatic suspensions will still apply.
4. If there is any doubt about the suspension implications of penalties appearing on the score
sheet, contact your League Manager for clarification. Permitting a suspended player to
participate will result in loss of points and other consequences.
SCOREKEEPER OMISSION
If the scorekeeper fails to note any Game Misconduct on the game report, all suspensions shall apply as if
the penalties had been correctly recorded.
R. BULLYING, HARRASSMENT, ABUSE, BEHAVIOUR
BULLYING, HARASSMENT AND ABUSE
BC Hockey has a renewed focus on Bullying, Harassment and Abuse and NVMHA is fully supportive of
their policies and recommendations. It is important to watch for evidence of any of these actions in the
dressing room, on the bench, in the arena, or on the internet (e.g. social media platforms).
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For further info, refer to the NVMHA Bullying Policy on the NVMHA website under About > Policies or
contact NVMHA Player Safety at player@nvmha.com.
Do not let bullying, harassment, and abuse go unnoticed
BEHAVIOR
In recent years an upswing in negative behavior from players, parents/guardians, coaches and officials
towards those who are participating in minor hockey has been experienced by NVMHA and other minor
hockey associations. In an effort to stem this behavior NVMHA, in partnership with BC Hockey, follows
guidelines and policies and participates in the provincially supported program Sportsmanship Starts in
the Stands initiative. Please embrace and comply with this program as a tool to make the minor hockey
experience enjoyable for all.
To be a member in good standing within NVMHA, everyone is required to participate and comply with
Sportsmanship Starts in the Stands and will be required to review the information provided and report
their compliance. Non-compliance could affect participation in any minor hockey event.
CODE OF CONDUCT
NVMHA supports ongoing promotion of respectful behaviour, sportsmanship and positivity in the stands.
The atmosphere created in the arena has an impact on everyone’s experience and taking responsibility
for being supportive and encouraging starts with all of us.
Team Officials will have players fill out a hard copy of the BC Hockey Code of Conduct (Player Fair Play
Code) for the team records. The Manager will also have the Team Code of Conduct be signed by all
parents/guardians, grandparents and family members who will be attending games on a regular basis.
They will be reminded and/or educated of the NVMHA/BC Hockey Code of Conduct and will be expected
to support the Fair Play Code and contribute to a positive and fun playing environment for the players
and teams. The Player Fair Play Code and Team Code of Conduct forms are available on the NVMHA
website under Coach/Manager Info > Coach & Manager Resources.
Additional information is also available on the BC Hockey website.
DRESSING ROOM POLICY
BC Hockey requires that all Minor Hockey Associations, Leagues and Teams have a documented dressing
room policy that ensures: rules for supervising and monitoring locker rooms and changing areas;
guidelines for parents/guardians to be in the dressing rooms; prohibited conduct, including at least all
forms of abuse and misconduct prohibited by BC Hockey; rules regarding the use of mobile electronic
devices and prohibiting the use of a device’s recording capabilities.
The Dressing Room Policy is available on the NVMHA website under About > Policies.
S. HOCKEY CANADA INSURANCE PROGRAM
Hockey Canada Insurance applies to events that are Hockey Canada/BC Hockey sanctioned events (league
games, tournaments, practices, training camps, sanctioned fundraisers) when playing member teams
only. It applies to all coaches, managers, trainers, players, provided they are registered and rostered on
the official team roster submitted to BC Hockey.
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Hockey Canada Insurance augments provincial medical insurance and employee (and dependent) medical
insurance plans held by player’s parents/guardians for major medical and Dental. Claims must be
submitted within 90 days for medical and 30 days for dental. Treatment must occur within 52 weeks of
the date of the accident.
PLAYER MEDICAL INFORMATION FORM
Each player must provide medical and emergency contact information to NVMHA during the registration
process via ePACT. ePACT is an on-line tool that provides easy access to player and Team Official
emergency and medical information. The intent of ePACT is to have this essential medical information
available for medical professionals in the unlikely event they attend to a player due to an accident.
Once teams are selected and Team Officials are assigned. The registrar sends the team information to
ePACT for upload. Designated Team Officials will receive notification and access to their team records via
ePACT. Please be patient there are 50+ teams and more than 300 Team Officials to process. Information
will be accessible by the first league game.
For questions regarding ePACT please contact the Risk Manager (riskmanager@nvmha.com).
INJURY REPORT FORMS
HCSP’s must have the two-page Hockey Canada Injury Report Forms with them at all games/practices. In
the event of an accident occurring, regardless of the seriousness, the Hockey Canada Injury Report Form
must be completed and submitted according to the instructions below. This applies to all situations
including those where no corresponding monetary claim will be submitted.
PROCESS FOR INJURY REPORTING
In the event of an accident occurring, the HCSP shall provide the players (parents/guardians) with the
Injury Report Form.
The form should accompany the player as they seek/receive medical and/or dental treatment. The
attending physician/dentist shall complete page 2 of the form and it is recommended this be completed
at the initial visit.
Once completed, the injury report forms must be filed with:
1. NVMHA within 30 days of the incident occurring to the attention of your Division Director and
Risk Manager – by mail to 2411 Mt. Seymour Parkway, North Vancouver BC V7H 2Y9 or via e-mail
to riskmanager@nvmha.com
2. To BC HOCKEY within 90 days of the incident
SANCTIONED ON-ICE HOCKEY ACTIVITIES
On-ice activities which are part of a Hockey Canada member association/team program (practices and
games) will be sanctioned. Other activities are covered only if specifically authorized by the BC Hockey.
Effective December 2008, all coaches are required to wear a helmet on the ice. If coaches are not wearing
helmets, the activity is not sanctioned and therefore the players are not insured.
Note: Effective September 2020, all Coaches and Team Officials are required to
wear a mask inside all facilities, including on the ice.
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If your team buys extra ice time, outside of the ice offered to you by NVMHA, you must advise the Ice
Scheduler and receive approval before that ice session becomes a “sanctioned” ice time. Without this
approval the players and team are not covered by the Hockey Canada Insurance Program and the Team
Officials accept liability for the event/activity.
When an association submits insurance to Hockey Canada we have to name all arenas that NVMHA
purchase ice at and all ice during the season is covered under that umbrella as long as a few rules are
followed.
1. That only rostered NVMHA players are on the ice, this can mean other teams within NVMHA can
also be on the ice but siblings or other family members cannot.
2. Only rostered Team Officials are permitted on the ice; they must be rostered as such within the
association in the current season. Rostered Team Officials include Head Coach, Assistant Coaches,
Manager, HCSP and On-Ice Helpers.
3. If team decides to play an exhibition game, they must attain a game number from their League
Manager. This covers both teams on the ice.
Note: For 2020-2021 Playing Season, exhibition games may only be played within PCAHA
approved timeframes and within the team’s PCAHA-approved cohort.
4. If ice is booked at another facility where NVMHA does not purchase ice (e.g. Burnaby 8 Rinks) the
team is not covered and must provide their own insurance. Please check with the Ice Scheduler if
you are unsure if the arena is approved.
Note: Parents/Guardians vs. players games are not covered under any circumstances
and are not permitted on NVMHA scheduled ice.
SPECIAL EVENT SANCTIONS
A BC Hockey Special Events Sanction for off-ice activities such as dry land training, video sessions, social
activities, and fundraising activities can be obtained by application to BC Hockey. BC Hockey will not
sanction events involving alcohol.
Applications may take up to 10 days for a response, so please ensure that adequate time is provided for
the application to be processed prior to the activity. Once the application is approved or denied by BC
Hockey, a response will be provided to the applicant and the Association President.
Note: Do not proceed with the activity until approval and sanctioning are in place
Consult the Hockey Canada Special Event Sanctioning Guidelines to see if your event can be sanctioned
for insurance or contact the association President president@nvmha.com or the Risk Manager
riskmanager@nvmha.com to enquire whether or not the team activity is covered by insurance.
T. SUPPLEMENTAL INSURANCE
NVMHA players are covered by PCAHA’s supplemental insurance. This includes Enhanced Catastrophic
Injury Insurance and Out-of-Province Travel Medical Insurance. Please see the PCAHA Rule Book for
further details.
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U. ARENA SAFETY TEAM (AST)
The Arena Safety Teams (ASTs) were created by NVMHA to support the additional health and safety
protocols that sport associations are required to implement and follow for the 2020/21 Playing Season.
The following manuals were created to support required safety procedures at Harry Jerome and Karen
Magnussen Arenas and to outline guidelines for ASTs to follow to support a safe environment for players
and Team Officials.
1. AST Manual for practices (KM and HJ)
2. AST Manual for games with dressing rooms (KM and HJ)
3. AST Manuals for games without dressing rooms (KM and HJ)
4. AST Manuals for back to back practices and skill groups (KM and HJ)
The above manuals will be updated throughout the season, as required, so please check the NVMHA
website under Coach/Manager Info > Coach & Manager Resources and Safety for updates.
Following is an overview of the key points from the manuals:
• 2 AST’s allowed for practices
• 3 AST’s allowed for games; must be provided by the Home team only
• AST’s must arrive at the arena 20 minutes prior to each ice time and set up the staging area
• AST’s must wear a mask at all times
• AST’s must ensure there is sufficient hand sanitizer and Sabre products available
o NVRC supplies Sabre disinfectant products; refills can be obtained from arena staff
o Teams are to supply their own hand sanitizer to have readily available; Triton is the
recommended brand and can be found at Canadian Tire
• Before anyone (player, Team Official, or volunteer) is allowed into the arena they must complete
a Health Check questionnaire on TeamSnap or have been verbally asked the questions from the
TeamSnap health check questionnaire by an AST
• Before anyone is allowed into the arena their hands must be sanitized by an AST
• AST’s must lead players into the arena 10 minutes prior to their ice time and no earlier
• AST’s will follow the directional arrows located on the floor of the facility to lead the players to
their appropriate lobby or dressing room area (all maps found in manuals)
• AST’s ensure that players and Team Officials are always masked and socially distancing
• AST’s will lead the players to the ice entering through the appropriate ice entry located on Facility
maps (found in manuals)
• AST’s ensure no unauthorized people enter the arena during their team’s ice session
• AST’s are main point of contact for the next groups entering the ice and will communicate and
work respectfully with the groups waiting to enter the facility
• AST’s will lead players off the ice through the appropriate exit gates and lead them back to their
designated spot in the lobby area or dressing room area (if applicable)
• AST’s must ensure that every surface that has been touched or used by a player will be
disinfected with Sabre spray
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• AST’s will ensure players and officials are once again masked as they come off the ice
• AST’s must ensure that players are exiting the facility in the 5 minutes allotted - No exceptions
MANAGER TIP: Load manuals to your TeamSnap files, under the Media/Files tab, for ease of reference
V. SHARED GOALIE GEAR
Managers should ensure that goalies and their parents/guardians have the following instructions made
available to them if they will be using shared NVMHA goalie gear:
• Wash or sanitize hands before handling shared gear
• Wear a base layer between yourself and your equipment; by doing this, a barrier is created that
will help wick away moisture from you and your gear
• Dry out the gear after each practice or game; it is the single most important measure to take to
prevent harmful bacteria growth and subsequent odors
• As soon as possible after a practice or game, remove all gear from the bag. Use 70% Isopropyl
Alcohol and spray bottle to sanitize the goalie gear:
o Adjust the nozzle of the spray bottle to the wide spray setting, not the stream setting,
and spray all surface area of the gear; allow the spray to rest on the gear until it
evaporates on its own
o Leave gear out in the open so it dries thoroughly; place all equipment in a warm, well-
ventilated area to air out and dry
Note: The use of a drying rack is especially helpful because it allows for better air
circulation around the gear; a hockey drying rack will dry your gear and kill the
bacteria that develops during use
• Allow gear to “rest” for 72 hours after the above cleaning steps have been followed, before a new
player uses the same gear
o If it is not possible for 72 hours to pass, then the same player should continue to use the
same gear until there is enough time between player uses
The above instructions will aid in sanitizing shared gear but is not a guarantee. Families are encouraged to
take their own unique family circumstances and medical situations into consideration. Updated
guidelines will be posted to the NVMHA website under Coach/Manager Info > Coach & Manager
Resources.
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