THE ARTS+ 2019 - Registration Future of Culture Festival

Registration
THE ARTS+ 2019
Future of Culture Festival


 Empty floor space
 Own stand:                                                                                     Stand deluxe:
     sqm                       (please fill in)      .................. €/sqm:       464.—*        I am interested in the customised planning for an
                                                                                                   individual system stand by our inhouse architects
      Environment and energy surcharge                                                            (for 12 or 16 sqm and more)
     (obligatory)............................................................ €      240.—*
     THE ARTS+ surcharge (obligatory) ......... €                                   1,055.—**   Information on costumer built stand:
                                                                                                //If you build your own stand, please coordinate your
                                                                                                  plans with us in detail. There are certain specifi-
 Surcharges for special stand positions:                                                          cations to be considered – you can find details of
     Corner stand or walk through row                                                             these in the technical regulations at www.book-fair.com.
     stand + 10% of the rental fee
     Peninsula stand (bordering 3 walkways)                                                     Terms & conditions of participation:
     + 15% of the stand rental fee                                                              You place a binding order when you fill in, sign and
                                                                                                submit the order form. The costs associated with
     Island stand (bordering 4 walkways)
                                                                                                your booked presentation module remain payable if
     + 20% of the stand rental fee
                                                                                                the exhibitor is prevented from attending or sending
                                                                                                exhibits to the fair. If the exhibitor withdraws in wri-
 Event slot:                                                                                    ting, the fee for withdrawing amounts to 100% of the
                                                                                                booking fee as of 1 April 2019.
      I am interested in booking an event slot at
      THE ARTS+ stages
 Price
 30 min. .......................................................................€    660.—*
                                                                                                Prices*:
                                                                                                The quoted prices are binding and subject to Value
 60 min. .......................................................................€    873.—*
                                                                                                Added Tax (VAT) at the applicable official rate. VAT
                                                                                                cannot be waived. For more information, see: www.
                                                                                                buchmesse.de/en/fbf/registration/exhibitors/terms_
 The rental fee includes:                                                                       of_payment/
 //Exhibitor tickets
   2 tickets for each 4 sqm up to 20 sqm; from 20 sqm
   onwards 2 tickets for each 10 sqm
   (incl. use of public transport in the Rhein-Main area                                        Binding contract:
                                                                                                Your signature constitutes a binding contract for the
                                                                                                stand option you have checked above:
 THE ARTS+ surcharge includes**:
 //Free Wi-Fi for exhibitors at THE ARTS+
 //Info Counter with specialized staff
 // Entry counter in the Frankfurter Buchmesse Exhibitor                                        Company, name
   Catalogue (print and online) and in the THE ARTS+
   programme
 //Publication of company name in the exhibitor’s list,
   prominently placed in THE ARTS+                                                              Date/Signature
 //10 one-day tickets for trade visitors
 //Promotion of THE ARTS+ in various print
   and online media
 //Promotion of THE ARTS+ in our monthly
   ARTS+ newsletter
 //Presentation of THE ARTS+ via social media
 //Daily guided tours through THE ARTS+ area and to                                                DEADLINE FOR REGISTRATION:
   its exhibiting companies and partners for international
   trade visitors, politicians and the press
                                                                                                   31 MARCH 2019
                                                                                                   Please return order form to: beatrice@theartsplus.com




Contact:
THE ARTS+ | Beatrice Stauffer | Phone: +49 (0)69 2102-284 | Fax: +49 (0)69 2102-46284 | E-Mail: beatrice@theartsplus.com
Registration
THE ARTS+ 2019
Future of Culture Festival


Company: 					                                                  Client number (if known):


Legal address

Company:

Street:

Postcode/City:

PO Box:							                                                  PO Box postcode/City:

Country:

Phone:							 Fax:

E-mail:							 Website:

VAT NO.:


For companies from outside Germany: Subject to certain conditions we can issue invoices without VAT to exhibi-
tors from outside Germany, if they are companies with commercial operations.
Please select one of the following options so that we can assess whether this is possible in your case: With
this registration, we confirm that the exhibiting company is based in an EU member state and is registered
under the VAT identification number stated. As a commercial company with headquarters outside the EU, we
enclose with this registration proof of our company status as issued by the relevant authority.
We will send the proof of our company status to vat@book-fair.com as soon as possible. The exhibiting compa-
ny does not operate commercially as defined under German VAT laws and is therefore not entitled to the abo-
ve-mentioned assessment. For more information, please visit: www.book-fair.com/vat.



  Company profile in the catalogue
  Entries in the catalogue are managed by the                    NEUREUTER FAIR MEDIA GmbH
  company Neureuter.                                             Messe-Allee 2 | 04356 Leipzig, Germany
  You will soon receive an e-mail with all the                   Tel.: +49 341 678-27782 | Fax: +49 341 678-27788
  necessary information.                                         E-mail: neureuter@book-fair.com




Terms & conditions of participation
This registration constitutes our acceptance of all stipulations included in the Terms & Conditions of Participation
(attached below).




Company name                        Name                            Date                     Signature

Contact:
THE ARTS+ | Beatrice Stauffer | Phone: +49 (0)69 2102-284 | Fax: +49 (0)69 2102-46284 | E-Mail: beatrice@theartsplus.com
Registration
THE ARTS+ 2019
Future of Culture Festival


Company: 					                                                  Client number (if known):


Mailing address (if different)
Company:

Street:

Postcode/City:

PO Box:                                                          PO Box postcode / City:

Country:

Phone:                                                           Fax:

E-mail:                                                          Website:

VAT NO.:



Contact person

  Ms        Mr

Surname:                                                         First name:

Phone:                                                           E-mail:




Invoice address
Company:

Street:

Postcode/City:

PO Box:                                                          PO Box postcode / City:

Country:

Phone:                                                           Fax:

E-mail:                                                          Website:

VAT NO.:



Contact person

  Ms        Mr

Surname:                                                         First name:

Phone:                                                           E-mail:



Contact:
THE ARTS+ | Beatrice Stauffer | Phone: +49 (0)69 2102-284 | Fax: +49 (0)69 2102-46284 | E-Mail: beatrice@theartsplus.com
Terms & Conditions of Participation

                                                 I. Contractual provisions                  to products and services exhibited at
I. Contractual provisions                        Frankfurter Buchmesse is the inter-        individual stands or as part of collecti-
1.	Duration                                     national publishing industry’s biggest     ve presentations.
2.	Exhibitors                                   trade fair – with over 7,300 exhibitors    2.4 Companies may not exhibit if they
3.	Exhibits                                     from 102 countries, around 286,000         are the subject of bankruptcy procee-
4.	Contracts and stand allocation               visitors, over 4,000 events and some       dings before a court of law. If any such
5.	Collective stands, co-exhibitors,            10,000 accredited journalists and          proceedings are initiated following
     facilitators                                bloggers in attendance. It also brings     registration for the fair, the Organiser
6.	Rental fees, additional expenses             together key players from other            is to be informed without delay.
7.	Terms of payment                             media, including the film and games
8.	Withdrawal, cancellation                     industries. It is organised and presen-    3. Exhibits
9.	Force majeure, event cancellation            ted by Frankfurter Buchmesse GmbH,         3.1 Only articles, products and services
10.	Liability, indemnity, expiration of         Braubachstrasse 16, 60311 Frankfurt        of the publishing trade and media in-
     terms                                       am Main, Germany (referred to here as      dustry may be exhibited at Frankfurter
11.	Transfer of claims, compensation            the Organiser(s)).                         Buchmesse.
12.	Catalogue                                                                              3.2 Articles and products may only be
13.	Stand nameplate and stand fittings          1. Duration                                exhibited which fulfil applicable legal
     for Exhibitors with system stands           1.1 Frankfurter Buchmesse 2019 will        requirements and which are not sub-
14.	Occupation of stands, set-up and            take place between Wednesday, 16           ject to the rights of third parties.
     dismantling                                 October, and Sunday, 20 October, 2019.     3.3 The Organiser does not apply any
15.	Sales                                       The official opening is on 15 October      form of censorship.
16.	Exhibitor passes                            2019 at 5.00 pm. The opening hours         3.4 It is not permitted to exhibit any
17.	Security, insurance                         are from 9.00 am to 6.30 pm daily,         works which have been banned from
18.	Advertising                                 and from 9.00 am to 5.30 pm on 20          production, distribution or import by
19.	Cleaning, environmental protection          October. The fair is open to the general   a court of law in the Federal Republic
20.	House rules                                 public from 9.00 am to 6.30 pm on          of Germany, or similarly in a court of
21.	Data privacy                                Saturday and from 9.00 am to 5.30 pm       law abroad, provided this judgement
22.	Written form, severability clause           on Sunday. Exhibitors are admitted to      has been declared enforceable in a
23.	Applicable law, court of contractual        the exhibition site from 8.00 am and       court of law in the Federal Republic of
     fulfilment, court and law of jurisdiction   can remain in the halls until 7.00 pm.     Germany.
                                                 1.2 The Organiser may postpone the         3.5 It is not permitted to promote or
                                                 fair for good cause, change its durati-    advertise any such items that are ex-
II. Technical regulations                        on and times of opening, exclude the       cluded from the fair.
Please refer to buchmesse.de/                    general public, cancel the fair entirely   3.6 Publications that have been
technical-regulations                            or close it earlier than scheduled.        officially indexed as liable to corrupt
On request, we will also gladly send you                                                    the young must not be accessible to
the technical regulations.                       2. Exhibitors                              juveniles.
                                                 2.1 All national and international         3.7 Companies may only exhibit and
III. Terms and conditions for                    companies may exhibit at Frankfurter       promote their own products on their
                                                 Buchmesse which are involved in the        stands. If products of other companies
additional services for system
                                                 creation, preparation and distribution     are shown, these companies must be
stands and customised system                     of content via media such as books,        registered as co-exhibitors (see section 5).
stands Deluxe: “Individual &                     newspapers, periodicals, teaching ma-      3.8 If requested, the Organisers will
Unique”                                          terials, audio and/or visual media, data   decide at their own discretion whether
1.	Conclusion of the contract                   carriers or online platforms. This also    products or presentations may be
2.	Order deadlines                              includes agencies and service provi-       permitted which do not appear to be
3.	Cancellation policies                        ders for media trade and production,       directly related to the publishing
4.	Object and scope of the services             non-book suppliers, merchandisers          or media industry (see section 3.1).
5.	Acceptance and notification of de-           and institutions or associations active
    fects                                        in the areas of culture and education.     4. Contracts and stand allocation
6.	Condition and treatment of rented            2.2 Countries may organise collective      4.1 With the timely submission by the
    items                                        national exhibitions, provided that the-   Exhibitor of the Organiser’s registra-
7.	Internet connections                         se are compatible with the purpose of      tion form, completed in full, signed
8.	Additional agreements for “Elements          the Book fair. In addition, the Orga-      and delivered to the Organiser no later
    & Extras”
                                                 niser can present special exhibitions      than 31 January 2019 (by post, by fax or
9.	Additional agreements for “Individual
    & Unique”                                    (e.g. “Best Designed Books”, calendar      as an e-mail attachment), the Exhi-
                                                 exhibitions, etc.)                         bitor makes a binding commitment
10.	Final provision
                                                 2.3 Companies whose right to use           to the Organiser of their intention to
                                                 their company name or substantial          participate in the event. An online
The general contractual “provisions”             parts of the name is disputed by an        registration sent via the passwordse-
and the terms and conditions for addi-           established previous Exhibitor, may ex-    cured area of the Organiser’s website
tional services for system stands apply,         hibit, provided that they can demons-      buchmesse.de is also regarded as a
as do the technical regulations found            trate their right to use the company       binding application.
on our website at buchmesse.de/tech-             name with a legally binding statement      4.2 Provisional or unofficially submit-
nicalregulations. On request, we would           either issued by a court of law of the     ted applications or mere reservation
also be happy to send these to you.              Federal Republic of Germany or whose       requests are invalid and will not be
                                                 enforcement has otherwise been             processed until a formal registration
                                                 officially authorised. This also applies   using the Organiser’s official form is
submitted by the stated deadline.            on their registration, or if their exhibi-    Frankfurter Buchmesse Catalogues and
4.3 Alterations or special provisions        tion space is altered for an important        an exhibitor pass.
made by the Exhibitor on the regis-          reason, in this particular case the           5.3 Affiliates, subsidiaries or other
tration forms or in connection with          Exhibitor has the right to immediately        associated companies which have an
the same are null and void and will be       withdraw from the contract in writing,        independent name will be considered
disregarded.                                 but at the latest seven days after recei-     coexhibitors.
4.4 If, after having applied for registra-   ving such notification. A withdrawal          5.4 Another Exhibitor, service provider,
tion, the Exhibitor receives a written or    in electronic form, by fax or e-mail is       facilitator, agency or comparable com-
electronic (PDF) order confirmation or       only effective if it is received in due       pany (herein referred to as Represen-
first invoice from the Organiser, this       time and is subsequently followed up          tative), which registers an Exhibitor or
represents completion of the contract        in written form, without delay. Any           co-exhibitor for the event, is assumed
and official acceptance of the Exhibitor     claims to compensation due to being           to be authorised to represent this third
to participate at the event. The regis-      allocated an exhibition space different       party. If the third party expressly revo-
tration is only valid for the respective     from that specified in their registrati-      kes the Representative’s authorisation
event and the registered company.            on are invalid, irrespective of the legal     to do so or behaves in a way that
Admission to the event does not yet          basis. The Exhibitor shall accept the         clearly denies that any such authori-
equate to the allocation of a particular     fact that upon commencement of the            sation was granted, the Organiser is
exhibition space.                            event the position of the other stands        entitled to demand payment directly
4.5 The allocation of the exhibition         may have changed compared with                from the unauthorised Representa-
space by the Organiser cannot pro-           what it was at the time of admission.         tive. A lack of authorisation will be
ceed until the registration deadline         Claims for compensation are excluded          assumed if the third party does not
has expired and all applications have        on both sides.                                pay the first invoice placed by the Or-
been assessed. The allocation of exhi-       4.10 If, in the case of section 4.9, a        ganiser, shortly after the first overdue
bition space depends on the available        decrease or increase of the exhibition        notice has been sent. The Represen-
rooms, surfaces, Exhibitor needs, Orga-      space or a change of stand type oc-           tative retains the right to prove their
niser possibilities as well as according     curs (e.g. row stand instead of corner        authorisation to represent the third
to thematic classifications, which the       stand), and the Exhibitor does not            party by submitting a clear document
Organisers make at their own discretion.     choose to withdraw from the contract,         of authorisation. This proof must be
It does not depend on the order in           they will be reimbursed or invoiced           provided to the Organiser without
which the registrations are received.        accordingly for the difference to the         delay.
4.6 The Exhibitor is not entitled to the     originally requested exhibition space.        5.5 If the Organiser first notices during
same stand location as in the previous       If the stand area is reduced due to the       stand set-up that more than one
year or to a specific position, although     existence of a column, the Organiser          company will be exhibiting at a stand,
the Exhibitor’s wishes in terms of po-       reserves the right to refund an appro-        without their being registered as co-
sition, neighbouring stands, size and        priate lump sum in deviation from the         exhibitor or collective exhibitor, the
exhibition area will be taken into ac-       rule in section 4.10, sentence 1.             Organiser can request the registered
count wherever possible. The Exhibitor       4.11 The Organiser is entitled to refuse      Exhibitor to pay an surcharge of 25 per
is responsible for any stand remodel-        the Exhibitor admittance to the event         cent on top of the co-exhibitor fee.
ling costs incurred due to relocation        if the requirements for admittance are        Payment is due immediately and may
for whatever reason.                         not (or are no longer) fulfilled.             be requested to be paid while the
4.7 A 4 sqm system stand designed to         4.12 Exhibitors who do not fulfil their       event is ongoing. If the registered Ex-
open onto a neighbouring stand will          financial obligations to the Organi-          hibitor refuses to pay, the Organiser
always be placed alongside another           ser or have been late in payment can          may exclude them from participating
open 4 sqm system stand. No more             be excluded from the fair even after          in future events.
than two open 4 sqm system stands            admittance.
can be placed alongside one another.                                                       6. Rental fees, additional expenses
These stands must be rented by two           5. Collective stands, co-exhibitors,          6.1 For rental fees, please see the rele-
separate and unrelated companies             facilitators                                  vant “Price list” in the Registration Set,
and each company must hand in its            5.1 Without prior approval of the Orga-       which is an integral part of the stand
registration individually. Each company      niser, Exhibitors are not permitted to        rental contract. The fees named in the
is requested to name a partner for the       move, swap, divide or in any other way        order confirmation are binding. The
neighbouring stand on their appli-           make the exhibition space allocated           rental fee for empty exhibition space
cation form. If an Exhibitor chooses         to them availble to third parties for         (for placement of a custombuilt stand)
to rent an open 4 sqm stand and no           commercial use.                               includes: stand floor space as registe-
registration has been received from a        5.2 An Exhibitor may let other compa-         red and the applicable number of free
corresponding partner, the Organiser         nies exhibit at their stand. The stand        exhibitor passes according to stand
has the right to allocate any Exhibitor      rental fee must be covered by one             size. When stand material provided
as a partner or to allocate a 4 sqm sys-     Exhibitor (main Exhibitor). For an additi-    by the Organiser is used, the rental
tem stand with two side walls.               onal fee (see “Price list” in the Registra-   fee includes: stand floor space as regis-
4.8 Exhibitors who have rented several       tion Set, p. 11), other companies can be      tered, stand material (see “Information
small exhibition spaces are not permit-      registered as co-exhibitors at the stand.     on system stands”), standard carpet,
ted to combine them and present the          It is essential that each co-exhibitor        stand nameplate and the applicable
to the public as one stand. In this case,    applies separately with the printed ap-       number of free exhibitor passes accor-
the Organiser has the right to charge        plication form provided by the Organi-        ding to stand size. Every Exhibitor is
the participating Exhibitors the rent of     ser or completes an online application.       required to pay the marketing fee (for
a larger exhibition space.                   If the application is performed by a          further informations see Registration
4.9 If an Exhibitor is allocated an ex-      third party, the stipulations in section      Set, page 5).
hibition space that is different in size,    5.4 must be adhered to. Each registered
measurement or type (e.g. row stand          co-exhibitor receives their own stand
instead of corner stand) than indicated      nameplate (system stand), an entry in
6.2 Every Exhibitor with their own           (Sort Code: 500 800 00)                      considered valid, the Organiser must
stand                                        SWIFT-Code/BIC: DRES DE FF XXX               have received the written explanati-
area is required to pay an environment       IBAN: DE96 5008 0000 0090 1891 00            on of cancellation at the latest by the
and energy surcharge in accordance                                                        above-mentioned deadline. There is
with the stand size (see “Price list”        Objections can only be considered if         no deadline for the cancellation of co-
in the Registration Set, page 11). This      raised within three weeks of the date        exhibitor registrations. Nevertheless,
surcharge includes: electricity connec-      of invoice.                                  a processing fee (to compensate for
tion up to 1 kW, electricity consumpti-      7.2 After the registration is received,      administrative expenses) of 20 per
on, hall air conditioning, basic cleaning    the Organiser will promptly send out         cent of the coexhibitor’s fee will be
and waste disposal during the exhibi-        an invoice for first instalment of 35        required for each co-exhibitor cancel-
tion days.                                   per cent of the amount payable. Co-          lation. The processing fee is subject
6.3 The Organiser reserves the right to      exhibitor fees may be invoiced 100 per       to value added tax at the applicable
increase or lower the environment and        cent beforehand. The invoice for se-         official rate.
energy surcharge as well as the rental       cond instalment, amounting to 65 per         8.2 Besides the possibility of cancel-
fees for all or individual types of stands   cent of the amount payable, as well          ling as described in section 8.1, and
if this is absolutely necessary for hol-     as stand location confirmation, will be      other standard legal withdrawal rights,
ding the event (e.g. due to increasing       issued when the stand allocation pro-        Exhibitors and coexhibitors do not
energy costs or decreasing registra-         cess is complete (expected by the end        have the right to withdraw from or
tions within certain stand categories).      of June 2019). Additional billable sums      cancel the contract.
Any such increase, however, may not          incurred will be invoiced following the      8.3 If the Exhibitor cancels or with-
exceed 10 per cent.                          event, no later than 31 December 2019.       draws from the contract, whether they
6.4 The Organiser offers a special           7.3 If an Exhibitor is not based in          have the right to do so or not, or other-
price for “early bird” booking, provi-       Germany and would like an invoice            wise communicates that they will not
ded the registration is received by 30       without German VAT, they are obliged         occupy the rented exhibition space,
November 2018 at the very latest. The        to send proof of their entrepreneurial       the Organiser is entitled to find ano-
granting of the special price can be         status from along with their registrati-     ther use for the entire rented space.
withdrawn if the stand rental fee is         on. Registration without proof of            If they no longer have the right to
not paid within the stipulated period.       entrepreneurial status obliges the           cancel or withdraw from the contract,
For a stand reservation made after the       Organiser to add German VAT to the           the Exhibitor will still be obligated to
official registration closing date (31       invoice total. Exhibitors based in EU        pay the rental fee or, respectively, the
January 2019), the Organiser reserves        member states (outside of Germany)           package price. The Organiser must
the right to levy a handling fee of 5 per    only need to declare their VAT identifi-     thereby calculate the value of the
cent on top of the standard fee.             cation number (VAT Reg. No.) on the          non-incurred expenses as well as any
6.5 The stand rental fee remains pa-         registration form. In the event of           benefit gained from alternative use of
yable if the Exhibitor is prevented for      changes in their legal form or registe-      the exhibition space. The Exhibitor’s
whatever reason from attending or            red address, the Exhibitor is required,      obligation to pay is not affected if, in
sending exhibits to the fair.                unprompted, to submit a new proof            order to avoid a gap between stands,
6.6 Changes to the stand design or           of entrepreneurial status or their VAT       the Organiser offers the exhibition
furnishing which are requested after         identification number to the Organiser.      space to a third party whose stand
the registration deadline are subject to     7.4 If an Exhibitor wishes to alter an in-   would otherwise have been placed
extra payment, with a minimum extra          voice because their name, legal status       at another location or if the Organiser
charge of 150 euros (plus VAT at the         or address have changed, a service fee       rearranges the rented area so that
applicable official rate). Changes can       of 50 euros (plus VAT) will be charged.      it no longer appears to be an empty
only be processed if notified prior to 6     7.5 If payment is delayed, the Exhibitor     exhibition space.
September 2019. Insofar as they can be       must pay default charges of 9 per-           8.4 If the Organiser is able to success-
implemented, changes requested               centage points above the European            fully rent the exhibition space to a new
during the event are subject to an           Central Bank’s basic interest rate.          Exhibitor, who could not be allocated
additional charge of 10 per cent on top      Enforcement of additional or higher          another available exhibition space,
of the costs incurred for the changes.       compensation is not ruled out.               the Exhibitor withdrawing from the
                                             7.6 If payment of the invoice is not         contract must pay the Organiser a
7. Terms of payment                          received on time, the Organiser may          cancellation fee of 20 per cent of the
7.1 Invoices for rental fees and other       reallocate the rented exhibition space,      arranged stand rental fee (plus the
service charges are payable in full          but the Exhibitor still remains liable       VAT owed at the time of the service).
immediately upon receipt via money           for full payment. In the event of such       The Organiser thereby reserves the
transfer to one of the following of the      reallocation, the regulation in section      right to demand further compensati-
Organiser’s accounts:                        8 applies.                                   on for administrative expenses.
Frankfurter Sparkasse                        7.7 The Organiser has the right to           8.5 If the exhibition space is reduced in
Account No.: 200 452 819                     invoice customers either by post or          size, a proportionate rental fee and/or
(Sort Code: 500 502 01)                      electronically (e.g. via e-mail or as a      processing fee is due for the unused
SWIFT-Code/BIC: HEL AD EF 1822               download on our website).                    space in accordance with the parame-
IBAN: DE73 5005 0201 0200 4528 19                                                         ters defined in sections 8.1, 8.3 and 8.4.
                                             8. Withdrawal, cancellation                  8.6 Exhibitors are entitled to provide
Postbank Frankfurt am Main                   8.1 Cancellation of the registration is      evidence showing that the Organiser
Account No.: 1021 601                        possible if submitted in written form        has not been disadvantaged or not to
(Sort Code: 500 100 60)                      before the official registration deadline    the extent that would justify payment
SWIFT-Code/BIC: PBNK DE FF                   (31 January 2019). To compensate for         of the requested amount.
IBAN: DE21 5001 0060 0001 0216 01            administrative expenses, a processing        8.7 The Organiser is entitled to rescind
                                             fee totalling 20 per cent of the stand       admittance or to reallocate exhibition
Commerzbank AG, Frankfurt am Main            rental fee (for package offers, 20 per       space:
Account No.: 90 189 100                      cent of the flat-rate) will be due. To be    ‒‒ if payments are not made in full,
on time or in accordance with            strikes, lockouts or interventions by          professional stand guards which have
   contractual terms, provided the          higher authorities, assuming these             been approved by the Organiser.
   Organiser has given the Exhibitor a      occurrences are not just of short dura-        10.5 Any claims the Exhibitor makes
   deadline for payment, under threat       tion, nor caused by the Organiser.             against the Organiser rising from the
   of exclusion from the event, which                                                      contractual terms as well as any other
   the Exhibitor has let pass               10. Liability, indemnity, expiration of        related demands must be communi-
‒‒ if the stand has not been occupied       terms                                          cated to the Organiser in written form
   by the Exhibitor by the time the         10.1 The Exhibitor has a legal obligation      within ten days after the event.
   event opens and no indication of a       to implement safety precautions to             If any faults or disturbances become
   later arrival is evident                 protect all individuals who enter the          evident during the course of the event,
‒‒ if the exhibition requirements are       rented exhibition space. The safety re-        they must be communicated to the
   no longer fulfilled by the registered    gulations stipulated in the “Technical         Organiser without delay. Otherwise,
   Exhibitor or if the Organiser later      regulations” must be adhered to at all         the assertion of any respective claim
   becomes aware of reasons which,          times. Federal law always applies with         will be invalidated.
   had they been known before,              regard to the liability of the Exhibitor       10.6 The validity of the Exhibitor’s
   would have justified a denial of         for any damages or loss caused by              claims expires after three months,
   admittance                               themselves, their contract-ed adminis-         unless the liability of the Organiser
‒‒ if safety regulations are violated       tration and implementation assistants          results from deliberate action. Legal
   and a resolution of the problem is       or co-exhibitors. The Exhibitor will be        limitation periods for misdemeanours,
   not possible or the Exhibitor refu-      liable for any loss or irreparable dama-       fraudulence or negligent impossibility
ses to take according action. In case       ge to items supplied on a rental basis,        are unaffected. The limitation period
admittance is rescinded, payment            from the moment of receipt until they          begins at the end of the month in
obligations on the part of the Exhibitor    are returned/collected, being liable           which the last day of the event is held.
as defined in sections 8.1, 8.3 and 8.4     for the new replacement value rather           10.7 To the extent that the Organiser’s
remain unaffected.                          than reimbursement of the present              liability is limited, so too is the personal
                                            value.                                         liability of the Organiser’s staff mem-
9. Force majeure, event cancellation        10.2 The Exhibitor irrevocably releases        bers, employees, representatives and
9.1 In certain cases, the Organiser         the Organiser from any claims made             agents.
is entitled to postpone, shorten,           by third parties with regards to the
lengthen or cancel the event as well as     violation of laws or third party rights        11. Transfer of claims, compensation
provisionally or definitively close the     (particularly intellectual property            11.1 The Exhibitor is not entitled to
event in part or in its entirety. These     rights, copyrights, image and name             transfer any pending claims against
cases include force majeure or other        rights, brand and trademark rights,            the Organiser to a third party.
compelling reasons for which the            competition rights, personality rights)        11.2 Any rights to retention or compen-
Organiser is not responsible, which ne-     connected to the exhibition space of           sation from the Organiser may only
cessitate these measures; they include      the Exhibitor including the Exhibitor’s        be claimed by the Exhibitor if they
natural catastrophes, war, strikes, ter-    activities, advertising, products and          have been legally determined, are not
rorism, transportation blockages,           their intellectual contents. This              contested or have been accepted by
blackouts and/or communication              release also applies to any penalty,           the Organiser.
breakdowns. In these cases, the Exhi-       court or legal expenses arising from
bitor has no right to claim compensa-       such violations.                               12. Catalogue
tion for damages thereby incurred.          10.3 A strict liability of the Organiser for   12.1 Every Exhibitor will be included in
9.2 If the event is cancelled due to        damages due to pre-existing deficien-          the online Catalogue. The inclusion in
one of the reasons listed in section 9.1,   cies in the rented space is excluded.          the online Catalogue is obligatory and
the Exhibitor is obligated to cover a       If the Organiser violates essential            included in the marketing fee.
reasonable share of the costs connec-       contractual terms due to simple neg-           The Organiser will decide if there is to
ted with the overall preparation for the    ligence, any liability for compensation        be a printed Catalogue published in
event. The requested share will be          is limited to the predictable, typical or      addition to the online Catalogue.
calculated by the Organiser but limi-       expected average damages in relation           The Exhibitor is not entitled to de-
ted to maximum 50 per cent of the           to the scope of this contract. Com-            mand the production of a print edition
arranged rental fee. The sum will be        pensation claims for damages due to            of the Catalogue. In the case of a print
calculated based on all costs incurred      breach of contract, which would not            edition, the official editorial deadline
by the Organiser up until the point of      be considered breach of cardinal obli-         of the Catalogue print edition is 30
cancellation divided by the number          gations or essential contractual terms,        June each year. If a print edition is
of Exhibitors (taking into consideration    are excluded to the extent that they           issued, the Exhibitor will receive a free
the size of the respective exhibition       are not due to gross negligence or de-         copy.
space reserved).                            liberate culpable action of the Organi-        12.2 Affiliates, subsidiaries or other as-
9.3 Force majeure that completely or        ser and/or the Organiser’s contracted          sociated companies which are stated
partially hinders the Organiser or its      assistants. This limitation of liability       in the text must be regi-stered as co-
service partners from fulfilling their      does not include attributes clearly            exhibitors (see section 5).
obligations also absolves the Organi-       identified and acknowledged                    12.3 For any claims against the Organi-
ser from those obligations until the        by both parties in advance or for da-          ser and their contracted administrati-
force majeure is removed. The Organi-       mages or loss to life, body or health to       on and implementation assistants
ser will inform the Exhibitor of this       the extent that liability is legally obli-     due to false, incomplete or missing
with-out delay, assuming it is not          gatory due to negligence or deliberate         entries, sections 10.2 to 10.7 apply.
further hindered in doing so by force       action.
majeure. Force majeure is understood        10.4 The Organiser is not liable for           13. Stand nameplate and stand
to include the inability to ensure a        loss or theft of exhibited items, stand        fittings for Exhibitors with system
sufficient supply of utilities such         structures or stand furnishing. For an         stands
as electricity, or the occurrence of        additional fee, the Exhibitor may hire         13.1 Depending on stand size, one or
two standard format signs are sup-          no responsibility for stand furniture        17.3 At night, all valuable and easily
plied by the Organiser as nameplates        and fittings that have been left at the      removable objects must be securely
for the stand. Exhibitors with custom-      stand. After four weeks time, the Orga-      locked away by the Exhibitor. At their
built stand units must supply their         niser is entitled to make other use of       own expense, the Exhibitor may take
own stand signs.                            the stand furnishing and exhibits or, if     advantage of the services provided by
13.2 Nameplate inscriptions must cor-       this is not possible, to dispose of them.    the security company working for the
respond to the Exhibitor’s catalogue        All such incurred costs will be at the       Organiser. It is recommended that all
entry.                                      Exhibitor’s expense.                         Exhibitors purchase exhibition insu-
13.3 Stand fittings and furnishings are                                                  rance, covering any damage and as
subject to the “Technical regulations”.     15. Sales                                    far as possible lost items, based on the
In the event of failure to comply, the      In general, books may only be sold to        new replacement value.
Organiser is entitled to order altera-      the book trade at the fair. At events, on
tions at the Exhibitor’s expense. If this   the last day of the fair or after special    18. Advertising
is not possible or the Exhibitor            notification by the Organiser, books         18.1 Advertising, in any form, is only
refuses, the Organiser is entitled to       may be sold to the general public in         permitted within the Exhibitor’s stand
close the stand altogether.                 compliance with fixed price regulati-        and on its inner surfaces; such adverti-
13.4 Authorisation is always required       ons. At the Frankfurt Antiquarian            sing may only promote the Exhibitor’s
for a stand exceeding 2.5 m in height.      book fair, Rare Books & Fine Art             own company and the products
A separate fee will be charged for          Frankfurt, fixed price regulations may       or services they produce and sell.
stands in excess of 4 m. No stands may      be sold at any time during the fair. All     18.2 Presentations, optical, slowly mo-
exceed 5 m in height. Official authori-     other kinds of sales beyond the ones         ving and acoustic promotion features
sation is likewise required for all         described here are only permitted            are permitted, provided these do not
self-built stands. The “Technical regu-     with explicit prior approval by the          disturb neighbouring stands, do not
lations” apply.                             Organiser.                                   lead to bottlenecks in the gangways
                                                                                         and do not interfere with the fair’s
14. Occupation of stands, set-up            16. Exhibitor passes                         own announcement system in the
and dismantling                             16.1 A special pass is required for ac-      halls. The volume may not exceed 70
14.1 The collective stands are open         cess to the book fair. This also applies     dB(A) at the outer edge of the stand.
from Tuesday,                               on set-up and dismantling days. 16.2         In the event of failure to comply with
9 October 2018, 2.00 pm, for the setup      For the Exhibitor’s employees enga-          this ruling, the Organiser is entitled to
of stands. The Literary Agents & Scouts     ged in the set-up and dismantling            intervene and, if appropriate, demand
Centre (LitAg), as well as the Publishers   of the stand, as well as for other           the cessation of use. Permissions
Rights Corner (PRC), are open from          representatives and staff at the stand,      granted for the implementation of
Tuesday, 9 October 2018, 9.00 am.           the Exhibitor will be issued exhibitor       special advertising measures may be
14.2 Exhibitors must display their exhi-    passes and special setup and dismant-        restricted or withdrawn in the inte-
bits for the entire duration of the fair.   ling passes, which should be attached        rests of orderly operations of the fair.
14.3 The Organiser has the right to         to outer clothing in a visible position at   18.3 If an Exhibitor plays music at their
reallocate stands that are not yet oc-      all times when on the exhibition site.       stand, they are responsible for se-
cupied at 8.00 pm on 15 October 2019.       Normal exhibitor passes are also valid       curing the permission of the perfor-
There is no entitlement to reimbur-         during set-up and dismantling.               mance and for paying the GEMA fee.
sement of stand rental fees already         16.3 Passes for set-up and dismantling       18.4 Outside the Exhibitor’s own stand
paid. In the event of reallocation of the   as well as exhibitor passes are issued       area, it is not permitted to undertake
stand, section 8.4 applies.                 free of charge for each stand, based         promotion activities either on or in
14.4 Delivery of packing materials,         on its size.                                 front of the exhibition site. This inclu-
the packing away of exhibits and the        16.4 A special charge will be levied for     des the use of persons for publicity
clearing of stands is not permitted         any exhibitor passes requested over          purposes, as well as the distribution
prior to the official end of the event.     and above this number. Additional set-       or posting of advertising material
Dismantling is not permitted before         up and dismantling passes are free of        such as leaflets, posters, stickers, etc.,
5.30 pm on 20 October 2019. Clearing        charge.                                      in hall gangways, on the exhibition
and cleaning of the exhibition space        16.5 All exhibitor and set-up/dismant-       site, in the immediate vicinity of the
must be completed by midnight on 20         ling passes must be ordered by the           exhibition site or on car parks used for
October 2019. Exhibitors with system        exhibitor in advance via the Exhibitor       the fair. It is also not permitted to carry
stands must ensure the bench cabi-          ticket portal on buchmesse.de/service/       out surveys, tests, competitions,
nets are emptied of all contents on         exhibitor-ticket-portal.                     raffles and prize games outside
Sunday, 20 October 2019. On Monday,                                                      the Exhibitor’s stand; the Organiser’s
21 October 2019 the cleaning staff will     17. Security, insurance                      own survey questionnaires are exem-
empty the bench cabinets and dispo-         17.1 General surveillance and patrols        pt from this rule. The Organiser may
se of the remaining contents.               of the exhibition site and the halls are     permit a limited number of the above-
14.5 If stands are cleared and vacated      performed by a company contract-ed           mentioned promotional activities, but
prior to the end of the event or not        by the Organiser. However, the Or-           no implicit rights to permission exist.
cleared by the prescribed deadline,         ganiser assumes no responsibility for        Such permission must be received in
the Organiser will impose a breach of       damages or loss of exhibited goods,          writing from the Organiser, and
contract penalty (compensation,             the exhibition stand or any objects or       will incur additional charges.
which is not subject to VAT), which can     belongings of the people working at          18.5 It is not permitted to hold recep-
be as high as 20 per cent of the rent       the stand.                                   tions, lectures, press conferences, dis-
owed. Furthermore, if the space is          17.2 Guarding the stand and stand            cussion events, etc. on the exhibition
not cleared in time, the stand will be      supervision during opening hours is          site without the written authorisation
cleared and goods will be stored at the     generally the responsibility of the Ex-      of the Organiser.
Exhibitor’s expense for a maximum of        hibitor. This also applies during set-up
four weeks. The Organiser accepts           and dismantling times.
19. Cleaning, environmental protection      Organiser may exclude the Exhibitor           23. Applicable law, court of
19.1 The Organiser is responsible for       from future fairs. This shall also apply if   contractual fulfilment, court and law
the generalcleaning of the exhibition       items are exhibited that are subject to       of jurisdiction
site and the gangways.                      court bans or if the Exhibitor or his         23.1 For interpretation of the contract
19.2 Any cleaning above and beyond          employees have committed or encou-            and participation conditions, the Ger-
the basic daily cleaning is the respon-     raged punishable offences (such as            man text takes precedence in the case
sibility of the exhibitor and must be       theft or deliberate infringements of          of a dispute.
completed prior to the daily opening        copyright).                                   23.2 For the entire legal relationship
of the fair. If the Exhibitor assigns       20.4 Rather than imposing exclusion,          between the Organiser and Exhibitor,
cleaning to a third party, they are         the Organiser may charge a penal-             only the laws of the Federal Republic
expected to hire the cleaning company       ty amounting to 50 per cent of the            of Germany apply. The terms of the
employed by the Organiser. If different     stand rental fee. Participation in future     CISG (United Nations Convention
cleaning staff are hired, they are only     events can be made conditional upon           on Contracts for the International Sale
allowed to work one hour before and         payment of any such penalty.                  of Goods) are expressly excluded.
one hour after the daily opening hours                                                    23.3 The place of contractual fulfil-
of the event.                               21. Data privacy                              ment and exclusive court of jurisdic-
19.3 In the interest of environmental       21.1 Personal information which the           tion for both parties is Frankfurt am
protection and sustainable fair ope-        Exhibitor supplies to the Organiser as        Main, Germany, provided the Exhibitor
rations, the Exhibitor is obligated to      a part of the application and contrac-        is a business entity, corporate body
minimise the use of packaging               tual process is stored in an automated        under public law, represents fund
and the production of waste as well         process, in accordance with the Data          assets subject to public law, does not
as to make use of environmentally           Protection Directive of the European          otherwise have a place of jurisdiction
friendly and recyclable packaging,          Union, the data protection regulations        in Germany, or has taken up residency
decorations and advertising materials.      of the Federal Data Protection Act and        or place of residence abroad or at an
In case of custom-built stands, the         Teleservices Act of the Federal Repub-        unknown location. The Organiser
exhibitor must remove the waste             lic of Germany. The Organiser uses the        nevertheless reserves the right also
generated during set-up and dismant-        company and personal information              to take legal action at the Exhibitor’s
ling. If a sorted waste removal system      primarily:                                    general place of jurisdiction..
is in place, the Exhibitor is required to   ‒‒to complete business procedures
comply with the sorting system and              with the Exhibitor
to participate in the connected waste       ‒‒for event-related information to be         II. Technical regulations
removal expenses in accordance                  sent by the Organiser or service          The safety regulations stipulated in the
with the costs-by-cause principle.              providers working on behalf of the        “Technical regulations” must be adhe-
                                                Organiser                                 red to at all times.
20.House rules                              ‒‒as a source of business-related             Please refer to
20.1 The exhibition grounds are a               information before and after the          buchmesse.de/technical-regulations.
privately owned venue. The opera-               event
tor of the exhibition grounds is the        ‒‒for advertising by post
Messe Frankfurt Venue GmbH. It holds        ‒‒for transmission and up-dating of           III. Terms and conditions for additi-
authority over the exhibition grounds           the exhibitor lists selected data is      onal services for system stands and
along with the Organiser. Therefore,            also passed to specific service           customised system stands Deluxe:
exhibitors should refer to the House            providers                                 “Individual & Unique“ and system
Rules on display within the exhibition      ‒‒for the creation of personalised            stands Smart.
grounds. In addition to the general             tickets.                                  The present terms and conditions
House Rules, the Organiser is entitled      21.2 Naturally, every Exhibitor has           supplement the contractual provisions
to adopt event-specific house rules         the right to request the Organiser, in        of section I, for Exhibitors who order
to provide secure proceedings and           written form or by e-mail, not to send        additional services from the Organiser
access to the event. The Exhibitor can      them any further information about            (Frankfurter Buchmesse GmbH) for
request the current House Rules from        future events.                                system stands and customised
the Organiser or view and download                                                        system stands Deluxe: “Individual
them at buchmesse.de/houserules.            22. Written form, severability clause         & Unique“ or system stands Smart.
20.2 The Exhibitor is subject to the        Any and all claims made by the Exhi-
house rules and ultimate authority of       bitor on the basis of the contract as         1. Conclusion of the contract
the Organiser and the operator for the      well as of noncontract nature must be         1.1 Offers by the Organiser to perform
entire duration of the fair and on the      submitted to the Organiser in writing.        additional services for system stands
entire exhibition site. The orders given    The written requirement is considered         and customised system stands Deluxe:
by the Organiser’s employees who            fulfilled if the respective declaration       “Individual & Unique“ are always non-
prove their identity with an ID card are    is transmitted in electronic form by fax      binding.
to be followed at all times.                or e-mail, and confirmed by the               1.2 Contracts for the performance of
20.3 The organiser is entitled to close     recipient. If individual clauses in the       additional services are concluded on
down an exhibitor’s stand without           registration documents, participation         the condition precedent that the Ex-
compensation at the exhibitor’s cost if,    conditions or the “Technical regulati-        hibitor is accepted as a participant at
after receiving a warning, the exhibitor    ons” are or become invalid, this              Frankfurter Buchmesse.
fails to comply with the stipulations       does not affect the validity of the           1.3 Orders for additional services for
of the “Terms & Conditions” or “House       rest of the contract. In this case the        system stands must always be submit-
Rules”. In particularly serious cases, if   invalid regulation must be interpreted        ted using the available registration do-
there is a continued breach of contract     or amended in such a way that the             cuments for Frankfurter Buchmesse.
despite warnings, or if contractual         original intention be met as closely as       1.4 At variance from section 1.3, for cus-
breaches that incurred warnings             possible.                                     tomised fair presentations (defined as
at previous fairs are repeated, the                                                       additional services for system stands
of 12 sqm or more: “Individual &               confirmation or offer.                      of specific items, draw attention to
Unique”) the Organiser will send the           4.3 If no other deadline for the ful-       any clearly apparent defects, giving
Exhibitor an offer in the form of a quo-       filment of the service is agreed in         reasons in writing. Hidden defects
tation. In such cases the contractual          writing with the Exhibitor, stand           identified at a later date must also be
agreement to provide the additional            assembly services will be completed at      notified to the Organiser in writing
services only comes into effect once           the latest by 6.00 pm on the final day      immediately, as soon as they become
the quotation has been signed and              of stand assembly. If no other location     apparent.
returned to the Organiser, by post, by         has been agreed, the location for           5.6 For substantiated defects, the
fax or as an email attachment.                 performance of the service will be the      Organiser will act without delay to
                                               exhibition space at Frankfurter Buch-       make good the deficiency. In the case
2. Order deadlines                             messe, as rented by the Exhibitor from      of deliverable goods, at the discretion
Any orders for “Elements & Extras”             the Organiser.                              of the Organiser, problems may either
after 31 August 2019 are possible with         4.4 Items custom-made for the               be remedied (e.g. through repair) or a
a special agreement, but implementa-           Exhibitor (e.g. illustrated screens and     replacement item may be delivered.
tion can only be guaranteed after con-         panels, banners, etc.) will not be stored
firming availability. The order deadline       following the event and will be dispo-      6. Condition and treatment
for an “Individual & Unique” package           sed of when the fair ends.                  of rented items
is 15 July 2019. Orders placed at a later                                                  6.1 All items of equipment, furnishings
date are possible, but a guarantee             5. Acceptance and notification of           and stand components of the Orga-
cannot be provided until after a review        defects                                     niser supplied as part of the service
of availability and feasibility. “Individual   5.1 It is incumbent on the Exhibitor        provision, including the packaging
& Unique” package orders must be               to approve the proper condition and         and instructions for use, are provided
placed prior to 1 August 2019.                 completeness of the services provided       to the Exhibitor on a rental basis only.
                                               by the Organiser, when the handover         Rented items are generally used on
3. Cancellation policies                       takes place.                                many occasions and therefore do not
The system stand Smart or an order             5.2 For the purpose of the handover,        have to be supplied as new. Typical
for products from “Elements & Extras”          the Exhibitor is obliged to deploy staff    signs of wear and tear deriving
may be cancelled before 10 Septem-             at the stand at the agreed time of          from the use of equipment and fur-
ber 2019 for a processing fee of 65            completion of the service, and if this      nishings as rented items do not consti-
euros. From 11 September 2019 on the           time has not been agreed, then on           tute grounds for complaint.
cancellation fee is the full price of the      the final day of stand assembly. If the     6.2 All rented items are the property
ordered goods/services. An order for           exhibition space is not staffed, then       of the Organiser or its service partners
an “Individual & Unique” stand can be          the service in question will be conside-    and must be treated with due care by
cancelled on or before 1 September             red fulfilled once the equipment and        the Exhibitor. Any signage, markings
2019 for a processing fee of 65 euros          furnishings to be delivered have been       and serial numbers of the manufactu-
plus any outstanding costs for design          deposited at the exhibition space.          rer or rental company, and other such
work, services, production and/or gra-         From this moment onward, the Exhibi-        markings must be left unaltered on a
phic work rendered prior to cancellati-        tor will bear the risk for any damage or    rented item. The removal of such dis-
on. As from 2 September 2019, 100 per          losses arising. It is recommended that      tinguishing marks constitutes damage
cent of the price will be charged as a         the Exhibitor employs a security guard      to the rented item, even if the function
cancellation fee.                              for the stand if he/she is unable to        of the item remains unimpaired.
                                               ensure adequate supervision of              6.3 The rented items are provided to
4. Object and scope of the services            the stand with his/her own staff du-        the customer to use according to the
4.1 The Organiser is entitled to use its       ring the assembly and disassembly           contract, for the agreed purpose only,
contractually bound service partners           phases.                                     and for the duration of the event, un-
(third parties) for the execution of all       5.3 The Organiser and the service           less a different period of use has been
the offered services (practical work,          partners assigned by the Organiser          agreed. It is not permitted to use the
services, rental of equipment and              are not obliged to verify the identity of   items for other purposes during the
furnishings). Even if they were just a         people arriving at the Exhibitor’s stand    rental period.
component of an offer, completed               during the delivery of equipment and        6.4 It is not permitted for the Exhi-
drawings and plans always remain the           furnishing.                                 bitor to sub-rent the rented items to
intellectual property of the Organiser         5.4 If the Exhibitor identifies any         third parties. The Exhibitor is obliged
and its contractually bound service            deficiencies or damage, these must          to keep the rented items in his/her
partner. They may not thereafter be            be recorded in writing and notified to      immediate possession and only to use
used without the permission of the Or-         the Organiser in writing without delay.     them on the exhibition area where
ganiser and that service partner.              The Exhibitor and the Organiser may         they have been provided by the Orga-
4.2 The Organiser reserves the right to        request the preparation of a handover       niser.
make technical changes to the details          protocol, in which any deficiencies         6.5 The Exhibitor is obliged to allow
contained in brochures or proposals, if        or damage must be recorded. The             the Organiser and its service partners
these represent improvements in                service partners of the Organiser are       to see and check rented items at any
equipment and materials. Minor                 authorised to prepare and countersign       time.
changes in the size, shape and colour          protocols of handover and acceptance        6.6 The Exhibitor must handle the ren-
of equipment and furnishings are also          in the name of the Organiser. The re-       ted items with due care and attention,
admissible. Dimensions, drawings and           lease of technical equipment normally       must observe all the obligations tied
suchlike are as-sumed to be approxi-           takes place with the presentation of a      to the possession, use and receipt of
mate only, even when included as               delivery note.                              the rented items, and must follow the
part of an offer or a contract confirma-       5.5 The services are deemed to be ful-      instructions manuals and recommen-
tion. Such details are only accepted           filled in accordance with the contract      dations for use.
as binding when they are explicitly            if the Exhibitor does not immediate-        6.7 If rented items are confiscated or
described as binding in the contract           ly, and no later than at the first use      distrained by third parties (customs
officials or bailiffs) the Organiser must   9.2 The Exhibitor’s own stand and             ment should not be left unattended
be informed immediately and given a         decorative elements                           for extended periods of time. It is re-
duplicate copy of the confiscation/dis-     Freestanding elements at the stand            commended to book a stand guard
trainment protocol.                         (e.g. decorations) as well as media           to protect equipment when the fair
6.8 If rented items are not released        technology are subject to approval            is closed.
punctually to be dismantled or collec-      within the context of the System stand        10.2 Handover of rental equipment
ted at the contractually agreed time,       Deluxe: “Individual & Unique” package.        The handover and initial activation
the Organiser is entitled to demand         If you plan to bring anything with you,       takes place during the last set-up
additional payment equal to the ag-         please submit corresponding docu-             day before the official start of the fair,
reed rental rate, for the length of time    ments for inspection,along with your          according to an appointment with the
the items are withheld. This does not       registration. If the Organiser declares       company AVMS GmbH. The service
affect further claims for damages.          the freestanding elements inadmissi-          provider AVMS GmbH will hand over
6.9 The early return of rented items        ble (e.g. for structural reasons), you will   the rental equipment to the Exhibitor
does not cause the end of the rental        be informed accordingly. In this case,        on behalf of Frankfurter Buchmesse.
contract. Any additional costs arising      your System stand Deluxe: “Individual         The Exhibitor confirms receipt of the
from an early return must be borne by       & Unique” package cannot be fulfilled         equipment by signing the delivery
the Exhibitor.                              by the Organiser. Alternatively, if you       note. Damages and other comments
                                            agree not to implement your unappro-          are also to be written down here and
7. Internet connections                     ved freestanding elements or media            are to be reported to AVMS GmbH
The Exhibitor must order internet           technology, your “Individual & Unique”        as soon as possible. The equipment
connections directly from an official       package will be able to be carried out        must be returned on the last fair day,
exhibition service provider. We recom-      as planned.                                   after the end of the official event. The
mend a wired internet connection, to        9.3 Handover                                  Exhibitor is responsible for ensuring
ensure continuous internet access wit-      Use of the stand by the Exhibitor may         that the equipment is secure until the
hout disturbances. The internet cables      only begin after the stand handover by        service provider arrives.
should be ordered from the service          the Organiser’s designated project
provider so that they are installed         manager. The stand handover takes             11. Final provision
on the ground near the screens and          place at the earliest on Monday, or           The validity of the contractual provi-
desks.                                      at the latest on Tuesday before the           sions contained in section I remains
                                            fair begins, according to a previous          otherwise unaffected.
8. Additional agreements for                agreement between the Organiser’s
“Elements & Extras”                         designated project manager and the
8.1 Stand completion                        Exhibitor. The Exhibitor can only begin
The handover takes place at the latest      decorating the stand after this time.
during the last set-up day. Damages         If a handover cannot take place by
and other comments are to be repor-         Tuesday at the latest, the stand is con-
ted as soon as possible to the Frank-       sidered approved. After this time, the
furter Buchmesse GmbH, Exhibitor            Exhibitor also bears the risk of potenti-
Service, Hall 4.C. The dismantling takes    al damages or loss.
place on the last fair day, after the end
of the event.                               10.Complementary terms and con-
                                            ditions of participation for system
9. Additional agreements for System         stands Smart
stand Deluxe: “Individual & Unique”         10.1 Insurance conditions
9.1 Alteration fees                         The Exhibitor is responsible for rental
One change of plans is included in the      equipment from handover until its
offer price. If the Exhibitor requests      return. The package includes an in-
additional changes, the Organiser re-       surance for the electronic equipment
serves the right to charge an alteration    with a 20per cent deductible of the
fee, depending on the nature of the         replacement cost in case of theft or
changes.                                    damage. During the fair, the equip-
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