HANDBOOK 2019 THE KENSINGTON COLLEGES - UNSW ...
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THE KENSINGTON COLLEGES
HANDBOOK 2019
LIVING AND STUDYING AT UNSW SYDNEY MIGHT JUST BE THE BEST DECISION YOU’VE EVER MADE!
Welcome to UNSW Colleges
This handbook contains important information about The Kensington Colleges – Basser, Philip Baxter and
Goldstein. It should be read in conjunction with your Licence Agreement for a full understanding of our
expectations and your residency obligations.
Please contact your Dean of College or the UNSW Student Accommodation office if you have any queries.
UNSW Colleges organisational chart
Colombo House UNSW Hall The Kensington
Colleges:
UNSW Colleges
Basser, Goldstein
Fig Tree Hall International House and Philip Baxter
Resident obligations
As a resident of The Kensington Colleges you agree to:
• ensure that your activity or event does not conflict
• comply with the terms and conditions of your
with the right of all residents to have access to
Licence Agreement, including the Rules of
clean, safe and hygienic common
Occupation (Annexure A)
• areas and facilities, and to enjoy their living
• comply with all UNSW policies and procedures environment
including but not limited to the following policies-
• treat other residents, staff and visitors with respect
• UNSW Student Code Policy at all times
https://www.gs.unsw.edu.au/policy/documents/ • respect all property
studentcodepolicy.pdf
• not remove any equipment from the Dining Room
• Equity, Diversity and Inclusion Policy
• comply with the UNSW Acceptable Use of IT
https://www.gs.unsw.edu.au/policy/documents/ Resources Policy
equitystatement.pdf
https://www.gs.unsw.edu.au/policy/documents/
• Health and Safety Policy ictprocedure.pdf
https://www.gs.unsw.edu.au/policy/documents/ • comply with the smoke free policy across the
ohspolicy.pdf campus, including the Colleges
• Sexual Misconduct Prevention& Response Policy • respond immediately to all fire alarms and to
directions to evacuate the buildings
www,gs.unsw.edu.au/policy/documents/
sexualmisconductpreventionand • be the single occupant of your room
responsepolicy.pdf • comply with the directions of administration and
• comply with the Alcohol and Drug Policy as resident staff
detailed in this Handbook • Apply themselves conscientiously to their studies
• be responsible for your own behaviour and that of and maintain good academic standing during their
your guests period of residency
• ensure that there is no excessive noise or other • not allow any unauthorised person to use the
disruption (especially between 11pm and 8 am) accommodation services assigned to you
• keep your room in good order • not bring the reputation of the University or the
Colleges into disrepute as a result of your actions
• always restore common areas to a clean state after or activities.
use
The Kensington Colleges Resident Handbook 2019 | 11. Communication Any deliveries should be directed to:
Your name
1.1 UNSW Student Accommodation Office Your College
Contact Details for the UNSW Student Accommodation UNSW Student Accommodation Office
Office are as follows: Gate 5, High St
University of New South Wales
Monday – Friday 8:30AM – 4:30PM
Kensington NSW 2052
Lower Ground Floor, UNSW Gate 5, High St,
Incoming mail
Kensington, NSW, 2052.
Incoming mail is sorted by the office and placed
T: +61 (2) 9385 4346 in mailboxes located in the College. Residents are
F: +61 (2) 9385 4557 advised to check their mailboxes regularly, and
clear it often. Mail not collected within 14 days will
E: accommodation@unsw.edu.au be returned to sender. Residents receiving packages
or registered mail will be notified via email to collect
1.2 UNSW Student Accommodation Portal
it from the main office. Once you conclude your
Residents of UNSW Colleges can access the UNSW stay at The Kensington Colleges, you will need to
Student Accommodation Portal to view or pay re-direct all mail to your new address.
accounts, report maintenance issues and check their
Outgoing mail
room inventory. The Portal can be accessed via the
The UNSW Post Office is behind the Library, located
Student Accommodation website by logging on with
at F22 on the UNSW Map.
your active University email address and password.
1.3 Keeping updated 2. Common areas
You are responsible for ensuring your contact Each resident is responsible for maintaining the
details are kept up-to-date on the UNSW Student cleanliness of the common environment. You must
Accommodation database. All official notices and always restore common areas to a clean state after
notifications will be sent to your z-email address use and ensure that your activity does not conflict with
allocated by UNSW. It is your responsibility to the right of all residents to have access to clean, safe
ensure you regularly check this email address and and hygienic Common Areas and facilities, and to
ensure mail can be received at this address. enjoy their living environment. The Common Areas are
You must ensure the office has your UNSW email cleaned every week day by cleaning staff.
address (z1234567@student.unsw.edu.au) on file If functions are held in a Common Area of your
for inclusion on the The Kensington Colleges explode House, the organisers are responsible for ensuring it
email lists. is restored to a clean and tidy condition. If additional
Please note: This is the official form of communication cleaning is required by cleaning staff after a function, or
from the Dean and the Student Accommodation Office at any other time, then a service charge will be levied
and you must check your email daily to receive or on the responsible party to cover any additional cost.
send emails. You may redirect your UNSW email to You must not alter or damage any structure that is
your personal email address if that would be more part of the common area. UNSW is responsible for
convenient for your own use. For more information go maintaining anything it has installed. You must not
to www.it.unsw.edu.au/alumni/email/redirect_ misuse, disable or wilfully damage any fire-fighting,
external.html prevention and detection equipment. You must not
damage any lawn, garden, tree, shrub, plant or flower
1.4 Mail in the common areas. You must not use any part of the
Incoming mail should be addressed to: landscaped common areas as your
own garden. Any use of the garden or landscaped area
Your name
for organised House activities must be approved in
Your College
advance by the Dean.
Gate 5, High St
University of New South Wales You must not throw or leave rubbish, dirt, dust or
Sydney NSW 2052 other materials in Common Areas that may interfere
AUSTRALIA with the peaceful enjoyment of another resident in
2 | The Kensington Colleges Resident Handbook 2019The Kensington Colleges. In particular, you must not or untidy, the resident responsible may be liable for
litter the Colleges, including outside the Colleges or a cleaning fee.
common areas with cigarette butts. UNSW is a smoke
free campus and removal of cigarette butts will be at 2.4 Garbage disposal
your cost. Any resident found to be smoking in their It is your responsibility to ensure all rubbish that you
room will be penalised. have created in the Common Area is removed and put
in the bins. There are waste rooms
You must not allow any child under your control to play
on each floor for recycling and depositing any rubbish
on common areas inside The Kensington Colleges
from your room. The bins in these rooms
unless under the immediate supervision
will be emptied daily by UNSW cleaning staff.
of a responsible adult.
Please make sure when you are transporting any waste
You must not remove any furniture, fixture or fitting
materials to the appropriate disposal bins no liquids are
without prior written consent from UNSW. You must
tell UNSW if you are going to move large objects or tracked through the halls.
furniture through common areas. This allows a UNSW Residents who intentionally misuse the garbage
representative to attend the move. facilities will be subject to penalties. Residents
must not under any circumstances leave garbage
2.1 Landscaped grounds outside the door to their room or in the stairwells, halls
The landscaped areas can be used by all residents or walkways of the building or in Common Areas.
during the times specified and approved by the
appropriate Dean of College and Head of UNSW 2.5 Laundry
Colleges. These times may be subject to change Coin operated washers and dryers are provided in
without notice. It is expected that all residents behave in the laundry located on each floor of the Hall. Because
a manner that minimises disruption to those residents the laundries are nestled between the student rooms,
whose rooms face onto or are near the internal they are only accessible outside the quiet hours, for
landscaped areas. The landscaped areas can be used the comfort of the residents living nearby. Clothing not
for passive recreation, i.e. no games that interfere with collected from the laundry will be donated to charity.
quiet enjoyment and study. You must observe the strct Washing lines or clothes hangers may not be erected
maximum limits on the number of individuals allowed on balconies or balustrades. You must not hang
on the roof terrace of each College at any one time. washing, toweling, bedding, clothing or other articles on
any part of the Premises (e.g. on the balcony), so that it
2.2 BBQs may be seen from outside Fig Tree Hall.
Residents may use the BBQ available on the roof
terrace of each College in conjunction with 2.6 Vending machines
an approved event. You are not permitted to use There are vending machines located on the ground
a BBQ or any other cooking equipment on any private floor. If there is a problem with one of the vending
balcony in your college. If you use the BBQ, you are machines, please call the phone number on the
expected to remove all rubbish when you have finished machine to report the fault.
cooking and leave the area in a clean and tidy state so
Residents misusing or damaging the vending machines
the BBQ is ready for the next resident to use.
will be subject to penalty and repeated or frequent
2.3 Communal kitchens misuse of the vending machine in any college will result
in its removal.
There are communal kitchenettes on the recreation
rooms of each floor of the College and a full kitchen
2.7 Vehicles and parking
in the main common room. If you use these areas you
UNSW Colleges do not offer parking to residents,
must clean and tidy them after use and dispose of any
however, parking on and around campus is available.
foodstuffs that may cause odours or mess.
Parking on campus is managed by FM Assist. Further
Cooking and dining utensils are not provided by UNSW
details including how to get a permit is available via
and UNSW does not accept responsibility for any lost
their website:
or damaged equipment or utensils that are left out in
the communal kitchen. www.estate.unsw.edu.au/parking
You must clean the area where you have cooked or contact Estate Management, located on Level 2,
immediately after use. If the kitchen is left unclean Mathews Building.
The Kensington Colleges Resident Handbook 2019 | 3There is limited free motorbike parking in the car park or in their room if they have a computer connected
accessible via Gate 5. to the University network.
Residents must not bring bicycles into the foyer or into To ensure the monitoring of appropriate content, and
their rooms. Residents are responsible for securing the absence of content that could lead to harassment,
their bike to the racks in the storage room and UNSW bullying or the potential damage to
takes no responsibility for any bikes that are lost the University’s reputation, all social networking sites,
or stolen from this or any other area in the UNSW pages and groups that are affiliated with
Colleges precinct. The Kensington Colleges must be linked with the
House or staff member responsible for monitoring the
Caution: High Street, Kensington is targeted by car
social media.
thieves. If you park in High Street please ensure you
secure your vehicle with a steering lock etc. Do not Residents are encouraged to think about the
leave valuables in your car. information they publish using social media.
This might include photos and videos which you upload
3. Accommodation onto a social networking profile, a video-sharing site or
send via a mobile phone. It may include the comments
3.1 Maintaining your room you post on other’s profiles or messages sent over
Residents are responsible for keeping their rooms in instant messaging applications on mobile phones. Ask
good order. If situations arise in which you modify your permission before posting a photo or tagging a resident
room furniture or its position resulting in an increased online. You would like them to respect your wishes, so
risk of injury to any maintenance or cleaning staff that do the same for them.
may need to access your room, you could be liable for
Residents need to realise the personal information they
a penalty. Regular room inspections may take place share remains online and can be accessed by anyone.
throughout the year No inappropriate content should be published or shared
and residents will be given notice in advance of the by residents. Examples of inappropriate content include
timing for these inspections. anything that could be constituted as cyber-bullying,
harassment, discrimination, content of a sexual nature
3.2 Heating
and/or against UNSW Policies, State or National Laws.
Fan heaters, bar radiators, or any open flame devices
are prohibited in The Kensington Colleges. Bar and fan If you come across any content on UNSW Colleges
heaters will be confiscated if found. related or affiliated sites that you believe may be
prohibited, please inform a Residents staff member or
Personal air conditioning units are also not permitted.
the Dean of College immediately.
Low wattage radiators and ambient space heaters
are preferred as they can be left on for long periods Residents should familiarize themselves with the
with minimal risk. Please contact the UNSW Student UNSW Social Media guidelines https://student.unsw.
Accommodation Office for advice on which heaters are edu.au/social-media-guide Residents should familiarize
suitable to use. themselves with the UNSW Social Media guidelines
https://student.unsw.edu.au/social-media-guide
3.3 Internet usage and network devices
You must not connect or make use of any networking
All residents of The Kensington Colleges have access devices on the data ports provided (eg. networking
to the internet UniWide fair usage system. As such, routers, hubs, switches).
there is no volume based charging for internet. All
residents are bound by the acceptable use of IT 3.4. Noise
resources: You must not make any noise at any time within your
www.it.unsw.edu.au/students/policies room or in the common areas that is likely to disturb
the peaceful enjoyment of another resident of The
Both wired and wireless connections are available and
Kensington Colleges, anyone using the common
require authentication to provide accountability of user
areas of The Kensington Colleges or the neighboring
actions while utilising the service.
properties. There is to be no excessive noise or
The University provides each student with a disruption between 11pm and 8am. Disturbances will
UNSW email account. Each resident is able to access be attended to by a UNSW staff member and/or UNSW
his/her account in the House study rooms Security. A 24 hour noise curfew will be in place in
4 | The Kensington Colleges Resident Handbook 2019certain areas of the College as deemed necessary and the Director of Integrity may refer the matter to be
appropriate by the Dean of College during STUVAC investigated as serious misconduct or refer the matter
and exam times. to an external body (e.g. the Police).
You are encouraged to contact Resident Staff about A matter is considered serious where:
any undue noise or other disturbance, especially if it
a. There is reason to believe that there is a significant
is between 11pm and 8am so they can attend to it.
risk to the University and its staff or students;
Noise and disturbances from outside The Kensington
Colleges will be attended to by UNSW Security. b. A serious criminal offence may have been
committed;
4. Behaviour and conduct c. There are a number of allegations of a similar
All conduct within The Kensington Colleges must be nature received against a respondent; or
consistent with the relevant policies and procedures of d. The possible penalty for the conduct, if proven, is
the University and the UNSW Colleges and is subject to suspension or exclusion.
the relevant Commonwealth and State laws. Residents
Examples of serious misconduct include sexual
must at all times comply with all UNSW policies and
harassment, sexual misconduct, assaults, bullying,
procedures including but not limited to those contained
harassment and vilification. Further explanation of
in your Licence Agreement, this Handbook and the
these terms is set out below.
UNSW Student Code Policy. Any serious misconduct
will be referred to the UNSW Student Integrity Unit Harassment
for investigation. Any criminal or suspected criminal
Harassment is behaviour that:
conduct may also be referred to the Police.
• Another person does not want and does not return,
4.1 Living by mutual consideration
• Offends, humiliates or intimidates the other
and respect
person/s and that, in the circumstances, a
The Kensington Colleges supports a collegiate reasonable person should have expected would
environment that treats all residents, staff and visitors offend, humiliate or intimidate them, and
with respect. You are expected to:
• Targets them for less favourable treatment because
• Be adequately clothed when in common areas and of their (or their friends’ or relatives’)
balconies.
• Sex, race, disability, homosexuality, age,
• Not use language or behave in a way which might pregnancy, etc.
reasonably offend or embarrass others using the
common areas and balconies • Harassment may occur even when there was no
intention of causing offence.
• Behave lawfully at all times and in accordance
with all University rules, procedures and codes Sexual harassment can include such behaviour as
including the UNSW Student Code Policy physical contact (patting, touching), ‘leering’, repeatedly
asking for dates (especially after prior refusal) and
• Co-operate fully with any investigation conducted
asking for sexual favours. However, it may also include
locally within the College or at the UNSW Integrity
sexually related behaviour that makes the college or
office.
study environment uncomfortable such as displays of
4.2. Serious misconduct to be referred to sexual or sexist materials, emails or pictures, sexist or
Director of Integrity, UNSW sexual jokes or comments that stereotype people on
the basis of their sex or sexual preference.
Any serious or complex complaint or incident will be
referred to the Director of Integrity. The UNSW Student Other common types of harassment are racial or
Misconduct Procedure will guide the investigation homosexual harassment, which typically include such
process. Upon determining that a matter is serious, behaviour as: verbal racist or homophobic comments,
it is the responsibility of the person receiving an derogatory name calling, offensive labelling of all
allegation concerning a serious matter to refer it to the people who belong to the same group, offensive graffiti
Director of Integrity. Advice on what may constitute a or written comments, distributing offensive material,
complaint of a serious nature can be sought from the making threats against particular people or groups
Student Integrity Unit. Upon receipt of a serious matter because of their race, colour or sexuality.
The Kensington Colleges Resident Handbook 2019 | 5Vilification is generally any act that happens the complaint.
publicly as opposed to privately, and that could incite
The Dean of College may:
(encourage, urge or stir up) others to hate, have
serious contempt for, or have severe ridicule of you or • Refer a minor breach to the College Disciplinary
a group of people, because of race, colour, nationality, Committee
descent, ethnic, ethno-religious or national origin, • Examine the evidence and interview interested
homosexuality (lesbian or gay), HIV or AIDS status, parties
intersex or transgender status. This includes vilification
• Impose a range of penalties, including written
because you are thought to be lesbian, gay, intersex or
warning/ reprimand, community service, fine,
transgender, or to have HIV or AIDS.
‘show cause’ notification, suspension, compulsory
Bullying is actual hurtful behaviour directed by more relocation to other accommodation, expulsion or
powerful individuals or groups against those who are non-re-admission to The Kensington Colleges.
less powerful. It is not the same thing as fighting or (Any advance payments will be forfeited if a
quarrelling between people of about the same strength. resident is expelled from The Kensington Colleges
This behavior often provides the bully or bullies with at the discretion of the administration of the House.)
a sense of enjoyment and is typically repeated. Such • Particularly in the case of suspension or expulsion,
conduct may be perceived as oppressive and is never seek appropriate advice on the matter
justified.
• Require the immediate exclusion of a resident
Victimisation includes any unfavourable treatment from The Kensington Colleges, during which time
of a person as a consequence of their involvement in appropriate advice may be sought
a grievance under these Procedures. Unfavourable
treatment could include such things as adverse Appeals
changes to the living or study environment, denial of You may at any time within 20 days of being notified of
access to resources, learning or research opportunities the decision, appeal in writing to the Director of UNSW
or ostracism. Residential Colleges.
The Director (or her nominee) will:
4.3 Complaints to the Police
If you believe you are the victim of a crime you may • Review the evidence and if appropriate, consider
prefer to directly inform the Police. any new material or conduct interviews;
The procedures apply to residents and staff of The • Decide whether to accept or reject your appeal
Kensington Colleges and all UNSW Colleges. These (giving reasons)
procedures apply to events and activities associated • Refer the matter back to the decision maker (or if
with UNSW Colleges. Where a complaint involves an necessary another decision maker) for further or
event outside of the UNSW Colleges, but is associated fresh consideration
with the University, the appropriate UNSW Policy will
• Following deliberations, inform you and other
apply.
parties involved of their decision.
4.4 Less serious matters to be handled locally Following the conclusion of the appeal there are
Each College has an internal procedure that should be no further internal or University avenues of appeal.
followed for less serious complaints and matters. Less You may however, wish to contact external bodies
serious matters includes infringements of the Alcohol such as:
Policy, noise, laundry, cleaning or common area • Independent Commission against Corruption
infringements. The purpose of these procedures is to
• NSW Ombudsman
provide a clear and transparent process that is:
• NSW Police
• Fair to all parties involved
• Consistent and timely
5. Academic Requirements of
• Ensures procedural fairness
Residence
• To the extent possible or necessary, confidential
• Each resident is expected to place a priority on
• Prevent victimisation of any parties involved with their academic performance.
6 | The Kensington Colleges Resident Handbook 2019• In recognition of the pursuit of academic excellence as such, smoking or use of vaporisers is not allowed
within the colleges community residents are must within The Kensington Colleges – this includes rooms,
maintain a minimum standard of academic results. balconies, the roof terrace, other indoor and outdoor
common areas, the front steps and adjoining road ways
• Residents must achieve a minimum pass mark
and the grounds of the College.
in three-quarters (75%) of their subjects, each
semester. You must never cover smoke detectors in rooms or
tamper with smoke detectors, interfere with or obstruct
• If a resident fails to achieve a pass mark in at least
any smoke alarm or any other fire protection equipment
three-quarters (75%) of their subjects in a single
within your room, or any of the common areas in The
semester, they will be required to meet with the
Kensington Colleges or anywhere on UNSW campus.
Dean or Deputy Dean to discuss their academic
results.
6.2. Drugs
• Unless there have been marked extenuating If you are found to be in possession of or
circumstances that have contributed to the manufacturing, selling or distributing illicit drugs in
resident’s less than satisfactory academic results, The Kensington Colleges or any UNSW College your
the resident will be placed on Academic Show License Agreement will be terminated and the relevant
Cause. UNSW and legal authorities will be informed. If you
• Being placed on Academic Show Cause requires are found to be misusing legal substances including
that the resident demonstrates cause as to their stimulants, prescription medications and inhalants
failure to meet the minimum academic requirement you may also be subject to penalty. You also may not
and that they are working proactively to improve be permitted to reside in any other UNSW owned or
their academic outcomes in the following semester. operated student accommodation.
• As a minimum expectation, the resident will be 6.3. Alcohol Policy
required to be proactive in informing the Dean if All members of The Kensington Colleges have a
their academic performance does not improve responsibility for ensuring that residents are aware of
• Attend academic tutorials as co-ordinated by their obligation to be considerate, to live in harmony
UNSW Colleges relevant to their subjects if with one another and to meet their responsibilities
available under this Alcohol Policy.
• Meet at least fortnightly with a designated Resident There are designated Alcohol Free Zones within The
Fellow to act as mentor and provide assistance Kensington Colleges. Alcohol consumption is not
with study planning etc During this meeting the permitted in the hall ways, foyers, lifts and lift lobbies or
resident should provide an overview of and discuss the study rooms on each floor.
any upcoming exams/assignments and preparation Additional Alcohol Free Zones may temporarily be
work to date; results achieved throughout the appointed by the Dean of the College or the Head of
semester and strategies for prioritising study and Colleges. Alcohol consumption is not permitted on the
managing workloads and college engagement roof terrace after 11pm. Penalties will apply to residents
• The Resident Fellow responsible for academic breaching this provision in their Licence Agreement.
tutorials and mentor meetings will report back to
the Dean to confirm attendance from residents on 6.3.1. Principles
Academic Show Cause a. Responsible consumption of alcohol is permitted
in The Kensington Colleges, Colombo House,
• If a resident on Academic Show Cause does
International House and UNSW Hall. ‘Responsible
not pass at least three-quarters (75%) of their
consumption’ means drinking in moderation within
subjects in the subsequent semester, their position
the limits prescribed in clause 3 below. Subject to
in college will be terminated unless extenuating
this requirement
circumstances can be demonstrated.
i. Individual residents are permitted to have and
6. Drugs and Alcohol Policy consume alcohol in their rooms.
ii. Individual and casual group drinking is permitted
6.1. Smoking in the common rooms and floor recreation
UNSW is a campus wide smoke-free campus and rooms. This does not include corridors, hallways,
The Kensington Colleges Resident Handbook 2019 | 7thoroughfares and walkways. Group drinking must f. Drinking games/competitions are banned for all
not exceed six people. UNSW Colleges events and within The Kensington
Colleges
iii. Other than in residents’ rooms, alcohol may only
be consumed after 11pm in designated Common g. All forms of “bastardisation” are unacceptable and
Areas determined by the Dean of UNSW Hall and may be illegal. Perpetrators may be referred to
which meet the approval of the Head of College. the police for appropriate action as well as dealt
with in accordance with University policies and
b. Each College, House or Hall may determine
procedures.
more particular requirements in relation to the
responsible consumption of alcohol in designated h. Residents who repeatedly cause disturbances
common areas not inconsistent with this Policy. while under the influence of alcohol will be
removed from the Colleges.
c. Residents who prefer not to drink will be supported
and the organisation of College, House and Hall i. Residents who attend off campus functions and
events will reflect this. events organized and promoted by the House
Committee breach this limits outlined in this policy
d. Licensed events must comply with this policy.
may face penalties, including non-admission to
e. BYO events are permitted, but should be other Hall events, community service or fine or, if a
considered as exceptions and must generally serious breach has taken place, exclusion from the
reflect the requirements of licensed events Colleges.
including the responsible service of alcohol.
Resident BYO events that contravene these 6.3.3.Visitors to the Colleges
guidelines will be shut down immediately. a. Visitors, including ex-residents are subject to the
Policy.
f. Drinking must not interfere with the interests and
welfare of others, damage property or bring the b. Residents are responsible for ensuring that visitors
reputation of UNSW Hall, UNSW Colleges or the comply with the Policy.
University into disrepute.
c. Residents who fail to ensure their guests adhere to
g. Any behaviour that causes discomfort or harm to the policy will be subject to penalties.
individuals, property or the reputation of the Hall
or University is unacceptable. This includes any 6.3.4. Advertising and Promotion
form of harassment and behaviour that interferes a. No event is to advertise or promote the provision
with the reasonable expectation of an environment of an unlimited amount of alcohol (e.g. “all you can
conducive to study and to sleep or that disregards drink”) or promote alcohol consumption in any way
the appropriate responsibilities and strategies for that contravenes this policy. Drinking is not to be
conducting events and functions. promoted as the primary function of the event or
activity.
h. No events or gatherings involving alcohol will be
held in The Kensington Colleges during ‘StuVac’ or b. Sponsorship of events must be in accord with the
examination periods. policies and rules of the University and approved
by the Dean of College and the Head of Colleges.
6.3.2. Limits
a. Residents under the age of 18 must not consume 6.3.5.Licensed Events
alcohol. a. All events involving the supply and/or service of
alcohol within The Kensington Colleges and UNSW
b. Residents will not drink with the aim of becoming
Colleges are to be licensed in accordance with the
intoxicated.
liquor licensing laws.
c. Residents who are intoxicated will not continue
b. Caterers for UNSW Colleges hold a liquor licence
drinking.
for the purposes of complying with the law in
d. Residents and staff must not provide or serve regard to the management of UNSW College
alcohol to anyone who is intoxicated. functions involving the service of alcohol.
e. Residents must not be cajoled or subjected to any c. Requests for licensed events must be prepared
unreasonable pressure to drink. and submitted using the Management of (Licensed)
8 | The Kensington Colleges Resident Handbook 2019Events Form and in a timely way that allows for the event and will not drink alcohol and are able to
final approval to be given no later than 3 weeks assist in supervision.
prior to the scheduled event. The Management
• Start and finishing times which must be advertised
of Events Form must contain the following
and adhered to.
information:
• Arrangements for the closing of the event.
• Approval of the Dean of College and the Licensee
(i.e. Catering Company). Approval by the Dean • Arrangements for adequate amounts and variety of
will include confirmation that the appropriate food and non-alcoholic drink (including water).
administrative arrangements in accordance with • Arrangements for cleaning-up immediately at the
this Policy are in place. conclusion of the event.
• Names of at least two (2) people involved in the • BYO Inter-College events are not permitted
organisation of the function who are to abstain
from drinking alcohol and assist the licensee in the 6.3.7. Breaches to the Alcohol Policy
management of the event a. In the event of a breach of this Policy, the Dean of
d. Management will provide organisers with a copy College will normally consult the Head of Colleges.
of the approved ‘Management of Events Form’, b. Breaches of this Alcohol Policy will be considered
the receipt of which is the final authority for the a breach of the Rules of Occupation found in
organisers to proceed with the event. the Licence Agreement. The range of responses
includes:
6.3.6. BYO Events
• A reprimand to the House or individuals within
a. BYO events are gatherings within the College
specifically involved in the breach
where residents bring alcohol for their own
consumption. • A fine to be paid by the House for every breach
b. BYO events do not include informal gatherings • Cancellation of a House function or functions
at which residents consume their own alcohol.
• Costs paid by the House for damage/cleaning/
Such gatherings will be private (i.e. not in any way
repairs.
promoted or advertised), normally relatively small
(such that it causes no disturbances to the College • Disciplinary action against individual members
and does not exceed six persons) and will comply of the College
with standards of conduct specified in this Policy. c. There will be no more than one internal alcohol
c. Residents will not supply privately produced and/ event each week in every College.
or mixed alcoholic drinks to other residents at BYO d. Those responsible for organising and managing
events. events must ensure that this Policy and the
d. Requests for BYO events must be prepared and Management Events Plan are adhered to.
submitted in the form of a ‘Management of (BYO) e. The Resident Staff in each College are
Events Form’ and in a timely way that allows for authorised to secure compliance with the
the final approval to be given no later than 2 weeks requirements of this Alcohol Policy and, if
prior to the event. necessary, discontinue any event involving the
The Management of Events Form must contain the consumption of alcohol.
following information: f. Costs of cleaning and repairs or replacement of
• Approval by the Dean of College damaged property will be borne by those who are
directly responsible for the mess or damage. If
• Designated Function Officer who is responsible for
these people cannot be identified the House will be
the conduct of the event and who liaises with the
charged.
Resident Staff on Duty and/or security if necessary.
g. All due care must be taken in the organisation
• Details of notice to Security and/or confirmation of
of events/functions that are held off campus.
security employed.
If organised by/in the name of The Kensington
• Names of at least 2 responsible members of The Colleges, then the event is the responsibility of
Kensington Colleges who will be present at the the organisers, and must comply with RSA
The Kensington Colleges Resident Handbook 2019 | 9requirements. A UNSW Risk Management Form • Duty Tutor – 9385 9786
must be completed for any event held off campus
• UNSW Student Accommodation Office – (Monday
and approval given by the Dean.
to Friday 8:30am – 4:30pm) 9385 4346
h. The Head will report on the operation of the
• UNSW Security – (24 hours) 9385 6666
UNSW Colleges Alcohol Policy to the appropriate
University Officer. 8.1. In the Event of a Fire Alarm
i. The Alcohol Policy will be revised on an annual The safety of all residents depends on people behaving
basis. responsibly and with care. In the event of a fire alarm
sounding you are to:
7. Guests • Report all fire incidents immediately to UNSW
Guests are welcome to visit you provided the following: Security
• You must make sure your guests do not behave • Outside of office hours report the fire to the
in any way which might disturb the peaceful Residential Staff member on duty.
enjoyment of another resident. This applies to • Evacuate the building.
behaviour anywhere in The Kensington Colleges,
• Go to the marshaling area which is on the Quad
its grounds or the surrounding UNSW Colleges.
Lawn – E15 on the UNSW map.
• You are responsible for your guests and they must
• Do not take risks trying to put out a fire that may be
comply with the policies and procedures of UNSW
out of control
Colleges.
• Fire extinguishers and hoses are available to use
• You must accompany your guests at all times whilst
where a small fire can be extinguished without risk.
they are in The Kensington Colleges.
• Egress routes for evacuation are posted in the lift
• You must not allow any unauthorised person to
lobbies, please familiarize yourself with the routes
use the accommodation services assigned to
out of the building. Please evacuate promptly
you. Accommodation charges will apply if an
should an alarm sound.
unauthorised guest is found to have occupied or
shared a room assigned to you. You are responsible and liable to pay for the cost of any
false fire alarm attendances triggered by you or your
7.1. Overnight Guests guest. The cost for a false fire alarm levied by the Fire
Residents may, in exceptional circumstances, seek Brigade is currently $1760 and will be charged directly
authority for a guest to share their room overnight. to the resident.
Such requests must be submitted with sufficient notice
for approval to the Dean of College by using the Guest 82. Personal Emergencies and Crisis
Request Form. The Dean of College reserves the right If you are feeling unwell, distressed or upset, you may
to withhold authority for a guest to stay. Maximum seek assistance from:
stay for a guest is two nights. Approved forms must be • Resident Staff and the Dean of College
submitted to the Dean of College at least two working
days in advance. • CAPS – UNSW Counselling and Psychological
Services (Level Two of the East Wing in the
8. Emergency Procedures Quadrangle Building)
• University Health Service (Ground level of the
Rehearsal of emergency fire and evacuation
Quadrangle Building) depending on the nature of
procedures will be carried out at the beginning of each
the emergency
semester. Residents must participate and vacate the
building during fire drills. Penalties will apply to any The above represents a help network within which your
resident who fails to vacate. Report all accidents and concerns will be treated in confidence.
major incidents to UNSW Security and/or a Resident Resident Staff may refer you to CAPS or the University
Staff member or to the UNSW Student Accommodation Health Service for professional support.
office during office hours.
Emergency Numbers (residents – please program into
your mobile phone)
10 | The Kensington Colleges Resident Handbook 20198.3. Reporting a Hazardous Situation or deny access when the card is presented at any of
Accidents the electronic access points within The Kensington
The University has a Hazard and Incident reporting and Colleges. This is why it is very important that all lost or
investigation procedure, which is designed to identify misplaced cards are reported immediately.
potential hazards to health, safety and the environment If your card is lost or stolen contact FM Assist on 9385
and to encourage early reporting and corrective action. 5111 and the Library on 9385 2650 to void your card. A
The Hazard/Incident Report Form should be completed replacement card will be available from FM Assist after
as soon as possible after the hazard has been completing a Replacement Student Card form.
identified or the incident has occurred. The Form is Please note:
online and can be accessed by students via myUNSW
- there is a $25.00 replacement fee
and upon submission will be managed by Facilities
Management who will then take the appropriate action. - replacement cards take approximately one hour to
activate after issue.
9. Security and Access Do not give or loan your ID card to others to use. If
security staff identifies or suspects the misuse of a
9.1. Lockouts student ID card, the card will be confiscated, and a
If you lock yourself out of College outside of office report will be sent to the Student Conduct Officer. A
hours (8.30am – 4.30pm), you should contact the fine of $25 will be payable for the return of the card to
Resident Staff member on duty to let you in. If you the student.
lock yourself out during office hours, approach UNSW
Student Accommodation front desk. If a Resident Staff 9.4. Accessing Your Room
member has let you in outside of hours, you need to The Kensington Colleges and UNSW Colleges
demonstrate that you have your identity/access card management strive to respect your privacy and provide
with you once they have admitted you to your room you with quiet possession of your room. Staff will make
otherwise they are required to report your key being every effort to give you forewarning if entry to your
lost. room is required for maintenance, repairs or some
When a card is misplaced, a resident may request a other matter. Staff hold a master access card for use in
temporary access card. You will be given two days to case of emergencies.
return and sign back the temporary card. In the event Residents are responsible for securing their room and
that this does not occur they are assumed lost and a possessions and must organise any insurance in that
replacement card will be charged to you. regard. UNSW is not responsible for lost, stolen or
Repeated lockouts or misplaced keys may result damaged property.
in disciplinary action such as a fines or community
9.5. Storage
service or being placed on ‘Behavioural Show Cause’.
The shared and individual balconies of room and
9.2. Breaching Perimeter Security common areas in each college are highly visible
Disciplinary action will be imposed for residents or from outside the premises and must be kept clear
their guests responsible for creating breaches in the of unsightly rubbish and personal items. Furniture,
perimeter security. This includes letting in a stranger/ bicycles, clotheslines and suitcases must not be stored
unaccompanied guest, leaving a door ajar or propped temporarily or permanently on any balconies, the roof
open or giving your identity/access card to someone terraces or Common Areas in College.
else. You must obtain written permission from the Dean
You must keep your identity/access card on you at all of The Kensington Colleges if you want to store any
times and ensure that your door is locked when you are flammable materials in your room or the Common
not in your room. Complying with these basic measures Areas.
is paramount for safety and security – of each resident,
your belongings and for the general The Kensington 10. Academic Robes Policy
Colleges community. Residents will be issued with academic robes at the
start of each semester for use at formal occasions.
9.3. Lost, Stolen or Damaged Keys
The cost of the gown will be itemised on your invoice.
When a card is lost the system is reprogrammed to
The Kensington Colleges Resident Handbook 2019 | 11The use of academic robes carries with it significant behave sensibly and respectfully during speeches
tradition and honour, and as such: and presentations. Mobile phones or other devices
are not to be used and residents carrying out private
• Academic gowns are only to be worn at formal
conversations between themselves will be reprimanded
occasions as directed by the Head of College.
and may be asked to leave the dinner.
Advanced notice will be given to all residents of
events where robes are required. Residents are to comply with all requests made by
colleges staff and catering staff throughout the course
• Wearing the robes outside of these times or in any
of the dinner and are to remain seated during meal
way likely to bring discredit to the reputation of the
service and all speeches and to limit their movements
individual concerned, The Kensington Colleges or
around the Hall throughout the night so that the service
the University and is strictly prohibited.
staff can access the tables safely. Communal singing
• Entrance to events where robes are required may and raising of toasts is not permitted during dinners.
be refused for those not wearing robes or if your
robes are not in a satisfactory condition.
12. Management Structure and
• Residents are required to take personal Administration
responsibility for the care and maintenance of their
robes. The Kensington Colleges are a group of residential
colleges – Basser College, Goldstein College & Philip
11. Formal Dinners Baxter College – within the UNSW Colleges unit and
managed by the University (UNSW).
Residents are invited to attend formal dinners at
The ethos of the Colleges requires that residents
regular intervals throughout the year. It is expected that
act responsibly in their participation in all aspects of
all residents will attend unless they have scheduled
college life, and with sensitivity, tolerance, co-operation
classes, work or sporting commitments. If unable
and civility towards each other. This expectation
to attend, a resident is to notify the Dean a week in
is consistent with a community that seeks to work
advance.
collaboratively in the management of its affairs.
Gowns must be worn by all residents. The overall effect House Committees are elected by each College at the
must be smart and respectful of the atmosphere of the beginning of the year, with elections at the end of the
formal dinner. The following attire is acceptable – year for the following positions –
- Suits with shirt or blouse • House President
- Long trousers with shirt or blouse • Secretary
- Dresses • Treasurer
- Skirts with shirt or blouse • Social Director(s)
- Neckties and cravats are acceptable paired with • Cultural Director
appropriate shirt; open necked attire is not
• Operations and Communications Director
- No jeans, shorts, trainers or thongs are permitted
• Arc@UNSW and Communities Director
to be worn
• Other directorships as created by mutual
Any residents who presents at a formal dinner in
agreement with the Dean and Head of Colleges
incorrect or inappropriate attire can expect to refused
entry to the Dining Hall. Each College is represented at the Colleges’ Team
Meetings, which also includes the Head of Colleges,
Residents will attend dinners with staff of the colleges
Deputy Head of Colleges, Resident Fellows and
and invited guests. Alcohol is served to compliment
Administration of the Colleges.
the meal and is to be enjoyed in moderation. Residents
who drink excessively either before or during a formal The Administration of UNSW Colleges is carried out in
dinner will be asked to leave and may be banned from the UNSW Student Accommodation unit.
future dinners or events. The Alcohol Policy is also in
effect at these events.
Once dinner has commenced residents are to
12 | The Kensington Colleges Resident Handbook 2019UNSW Student Accommodation
Lower Ground Floor, Building B17
Goldstein College, Gate 5 High Street
UNSW Sydney NSW 2052
T: +61 2 9385 4346 F: +61 2 9385 4557
E: accommodation@unsw.edu.au
W: accommodation.unsw.edu.au
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