THE SCIENTIFIC AND TECHNOLOGICAL RESEARCH COUNCIL OF TURKEY
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THE SCIENTIFIC AND
TECHNOLOGICAL
RESEARCH COUNCIL
OF TURKEY
CONTENTS
Part 1: ADMINISTRATIVE and FINANCIAL RULES .................................................. 5
1.1. The Aim and Content of the Competition ....................................................... 5
1.2. Competition Schedule ...................................................................................... 5
1.3. Structure of Team ............................................................................................. 6
1.4. Application Conditions and Method .................................................................. 8
1.5. Reports and Flight Video ................................................................................ 10
1.5.1. Conceptual Design Report ....................................................................... 10
1.5.2. Detailed Design Report ............................................................................ 11
1.5.3. Detailed Design and Flight Video ............................................................. 12
1.6. INCENTIVE PAYMENTS ................................................................................... 13
1.6.1. The First Incentive for Preparation .............................................................. 13
1.7. COMPETITION AREA ....................................................................................... 15
1.8. COMPETITION WEEK ...................................................................................... 16
1.9. Prizes ............................................................................................................. 20
1.9.1. Transfer of the Rewards ........................................................................... 20
1.10. Principles of expenditures and refunds ........................................................ 21
1.11. Other Rules .................................................................................................. 24
Section 2: Technical Rules ....................................................................................... 24
2.1. Technical Control ........................................................................................... 24
2.2. Flight Safety Control ....................................................................................... 25
2.3. Appeal Process .............................................................................................. 26
2.4. Flight Process................................................................................................. 27
2.5. Rating ............................................................................................................. 27
2.5.1 Evaluation Criteria ..................................................................................... 28
2.5.2. Evaluation Method ................................................................................... 30
2.7. TASKS ........................................................................................................... 34
2.8 Warnings Regarding Test Flights Before Competition Week.......................... 35
2.9. Definitions .................................................................................................... 36
2.10. Related Legislation ...................................................................................... 38
2.11. Contact ........................................................................................................ 39
Part 1: ADMINISTRATIVE and FINANCIAL RULES
1.1. The Aim and Content of the Competition
The competition designates for a particular purpose to direct the high school students
of Science Workshops, Science Centers, Deneyap Technology Workshops, and
BİLSEM in Turkey, TRNC and national and international students at associate,
undergraduate and graduate degree, to encourage the flights based on every scientific,
technological, ability and dexterity with different kinds of UAVs such as fixed-wing,
multi-copter, hybrid, and flapping vehicle, etc. and finally to bring Turkey on a meeting
place for national and international students for a purpose of a successful country at
UAVs technologies.
The competition is organized by Science and Society Presidency, Management of
Activities as a part of TEKNOFEST. Implementation and supervision of the technical
rules are performed by Advisory and Evaluation Council (AEC).
Book of rules involves the operations, rules, and obligations directed to the competition
that is regulated within the scope of the program.
1.2. Competition Schedule
Online Application February 1, 2021 – March 15, 2021
Offer for Risky Missions February 1, 2021 – March 15, 2021
Sending Conceptual Design Report March 1, 2021 – April 5, 2021
Announcement of the Results of
April 12, 2021
Conceptual Design Report
Uploading and Sending the
April 12, 2021 - April 22, 2021
Commitment Letter and ConsentSending the Detailed Design Report
July 1, 2021 - July 30, 2021
and Detailed Design with Flight Video
Last Date for Pulling Out from
Competition, Alteration of Team
July 30, 2021
Responsible and Consultant (if does
exist) and Member of Team
Announcement the Detailed Design
Report and Detailed Design with Flight August 15, 2021
Video
Announcement of Mission – Flight
September 3, 2021
Placement
Competition Week and Prize-Giving September 13, 2021 - September 18,
Ceremony 2021
TEKNOFEST UAV Exhibition and September 21, 2021 - September 26,
Prize-Giving Ceremony 2021
1.3. Structure of Team
• Team can consist of at least three (3) including consultant (if does exist) and
maximum ten (10) person. A student can join only one team.
• Team can consist of different schools and classes for the increase of technical
gains, encouraging coordinated team works, and maintainability of the team for
coming years.
• “Team Responsible” refers to the consultant teacher of the high-school and
high-school-equivalent as well as BİLSEM students, the instructor of the
students of Science Workshops, Science Centers, Dene-yap Technology
Workshops, and finally team captain of national and international students at
associate, undergraduate and graduate degree or combined-teams (college
students). Team Responsible is mandatory for each team.
• “Consultant” refers to an academician or any person that is experienced with
UAVs and have a knowledge of aviation at the teams of national and
international students’ teams at associate, undergraduate and graduate degree,or combined teams. Consultant is not mandatory for the teams however if it
does exist, registration of consultant must be done at application.
• A team name cannot be used at another team. TÜBİTAK can demand from the
team that was named after the team using the same team-name to change the
team name. Team names are expected not to exceed 20 characters.
• All the responses of the team including registration, preparation works and at
the competition area belongs the “Team Responsible”.
• Coordination of the team is provided by Team Responsible. All the
correspondence at the Management Department are carried out by the Team
Responsible.
• Team Responsible can only carry out the responses of one team. A student can
join only one team. A team member including Team Responsible cannot be pilot
for another team.
• Application is performed by Team Responsible from the
https://kys.turkiyeteknolojitakimi.org/tr/ address system.
• Alteration of Team Responsible, Consultant (if does exist), and team member
is not allowed apart from compelling reasons.
• Before the transfer of the first preparation support, alteration of Team
Responsible is done from application system owing to compelling reasons.
Invitation is sent to the e-mail of Team Responsible, Consultant (if does exist),
and team members for alteration. Alteration is fulfilled after all the team
members accept the invitation.
• After the transfer of the first preparation support, for the alteration of Team
Responsible owing to compelling reasons, petition, delivery report and
commitment letter arrangement must be signed by specified persons. Petition
and delivery report;
➢ is signed by the headmaster as well as current and new Team Responsible
for the high-school or equal, BİLSEM, Science Workshops, Science Centers,
Dene-yap Technology Workshops students’ teams.
➢ is signed by current and new Team Responsible for the national and
international students’ teams at associate, undergraduate and graduate
degree.• Commitment letter is signed by the new Team Responsible. Besides it is signed
by every headmaster of the high-school or equal, BİLSEM, Science Workshops,
Science Centers, Dene-yap Technology Workshops students’ teams.
• Petition example is published at www.teknofest.org. Information of all the
equipment and documents delivered is written to delivery report. All the bills (if
does exist), bank receipt describing the transfer of the rest amount of the
support to the new Team Responsible and other papers about UAV are
delivered to new Team Responsible by hand.
• Petition, delivery report and new commitment letter is send as scanned to
fmuav@tubitak.gov.tr e-mail address and is submitted as printed within the
ten (10) working days to TÜBİTAK Etkinlikler Müdürlüğü, Tunus Caddesi No: 80
Kavaklıdere/ANKARA address. There is no process for missing, wrong or
unsigned documents. Alternation demand is occurred after the confirmation of
Management Department and of e-mail addresses of the team members over
application system.
• If there is an alternation of Consultant or team member it can be performed over
application system by Team Responsible until specified date. Alternation is
actualized by the demand of Team Responsible and confirmation of all the team
members over e-mail system. Consent letter of parent must be signed and sent
as scanned to fmuav@tubitak.gov.tr e-mail address and is submitted as
printed within the ten (10) working days to TÜBİTAK Etkinlikler Müdürlüğü,
Tunus Caddesi No: 80 Kavaklıdere/ANKARA address for student that is
registered and below the age of 18. There is no process for missing, wrong or
unsigned documents.
• There is no alteration for Team Responsible, Consultant (if does exist) or team
member after the specified date.
1.4. Application Conditions and Method
• The high school students’ teams of Science Workshops, Science Centers,
Dene-yap Technology Workshops, and BİLSEM in Turkey, TRNC and national
and international students’ teams at associate, undergraduate and graduate
degree can make an application in case of a team.• Application is performed by Team Responsible among the specified dates over
the system of https://kys.turkiyeteknolojitakimi.org/tr/ as online.
• Team Responsible registers to the application system among the specified
dates, enrolls the team members and Consultant (if does exist) and sends an
invitation to the e-mails of team members for confirmation. After the confirmation
of the invitation by team members and Consultant (if does exist), the registration
is completed. Other,wise it is not completed.
• All the information is registered to the application system as accurately and
perfect. No printed document is demanded at application from the teams.
• There can be a mixed team consisting of both national and international
students at associate, undergraduate and graduate degree and high school
students of Science Workshops, Science Centers, Dene-yap Technology
Workshops. In this case, team responsible is maintained by a college student
from the team.
• Team members must be student at application date. In case of otherwise team
is ejected from the competition.
• All different kinds of UAV (fixed-wing, multi-copter, hybrid, flapping, etc.) are
accepted for competition.
• Teams that have appealed International Unmanned Arial Vehicle Competition
and High-School Unmanned Arial Vehicle Competition cannot appeal at the
same time International Free Mission Unmanned Arial Vehicle until the results
from other competitions are declared.
• Teams can appeal with their new designed-UAV. In this case, first preparation
support is transferred to teams that are successful at the conceptual design
report.
• Teams can appeal with their current UAVs by means of improving it. In this
case, quantity that were approved by AEC from conceptual design report is
provided to the team as first preparation support.
• Team can appeal with their new design or current UAV without any demand of
support. This teams send an e-mail to serbestgoreviha@tubitak.gov.tr to explain
that situation and they leave blank the budget table.
• Teams that were eliminated from Free Mission UAV Competition, International
UAV Competition or High-School Level UAV Competition or that have neverapplied to any competition can design their own UAV or improve their current
UAV in order to participate by uploading the “Detailed Design Report” and
“Detailed Design and Flight Video” specified in “1.5.3” and “1.5.3” at the stated
format at given application dates. The teams mentioned specify their necessary
budget at the last part of the detailed design report.
• This teams upload all the documents as a part of provisions regulated under the
topic of “1.6 Supports” between the dates specified and send them to the
address and e-mail.
1.5. Reports and Flight Video
1.5.1. Conceptual Design Report
• A brief and concise report of technical information on how to fulfill the basic
mission requirements in the conceptual design or development process of the
UAV.
• Report can be prepared as Turkish or English.
• Report is prepared accordingly to the specified format that is announced at the
web page of www.teknofest.org. The requested information is given accurately
and completely.
• Report is uploaded to the application system between the specified dates.
Otherwise, the report cannot be taken into consideration.
• Report is evaluated according to scientific and technical criterions from three (3)
specialists. Points are averaged and successful teams are determined
according to the points. The results are certain, and no objection is accepted.
• In case of detection of any infringement such as plagiarism, duplicating etc. the
report cannot be evaluated and the team regarding is eliminated from the
competition.
• First preparation support is transferred to the teams that will design a new UAV
from inside of successful teams. Budget table of conceptual design report is
empty for these teams.
• The budget that is accepted and determined from AEC is transferred to the
teams that will improve their current UAV from inside of successful domestic
teams. The budget request cannot be higher than the sum of the first andsecond preparation supports for the UAV to be developed. Requested budget
and its reasons are determined at the budget table of conceptual design report.
1.5.2. Detailed Design Report
• The diagram in which the design or development processes of the UAV are
detailed, the performance characteristics of the UAV subsystems are shown,
the design or development team organization and task areas are introduced,
the chart defining the main and sub-work packages in the design process, the
detailed drawings of the UAV and subsystem configurations and the mission
performance. It is the report prepared in an unclouded, understandable
language, in accordance with general writing rules.
• The report can be prepared in Turkish or English. It is evaluated together with
the detailed design and flight video.
• The report is prepared in accordance with the format specified in the Detailed
Design Report Preparation Guide announced on the www.teknofest.org web
page. The requested information is given accurately and completely.
• Teams that have been eliminated from the conceptual design report of any
competition or have not applied at all can participate in the contest by uploading
the "Detailed Design Report" and the "Detailed Design and Flight Video" of the
UAV developed by their own means.
• Teams participating in the competition during the detailed design report process
by developing new or existing UAVs fill in the budget table in the last section of
the detailed design report. The budget request cannot be higher than the sum
of the first and second preparatory supports for the UAV to be developed.
• In case of detection of any infringement such as plagiarism, duplicating etc. the
report cannot be evaluated and the team regarding is eliminated from the
competition. The teams that received first preparation support may be asked to
return.
• All teams participating in the competition during the detailed design report
process are required to register on the specified dates. ‘1.6. under the terms of
"Supports", commitment letter, the IBAN information of the team manager and
the consents are uploaded to the application system. In addition, commitment
letter and consents are sent to the e-mail of serbestgoreviha@tubitak.gov.tr as
scanned, and to the address of TÜBİTAK Etkinlikler Müdürlüğü, Tunus CaddesiNo: 80 Kavaklıdere / ANKARA in ten (10) working days. No action will be taken
for incomplete, incorrect, or incomplete signatures.
1.5.3. Detailed Design and Flight Video
• It is a single video recording that will be mainly evaluated together with the
detailed design report that includes the production processes and flight tests by
designing and analyzing the UAV and / or its auxiliary systems in stages.
• Video recording is prepared in the format and content specified in the Detailed
Design Report Preparation Guide announced on www.teknofest.org.
• It is important for the evaluation that the video recording should be in a
sufficiently bright environment and high resolution.
• Flights are recorded from a distance that can easily be distinguished from the
design of the UAV.
• The UAV designed or developed in the detailed design and flight video must be
the same as the UAV whose technical information is given in the detailed design
report.
• Video shootings are made within the scope of security precautions that the team
manager should take.
• The detailed design report of the teams that exhibit a failed flight without the
flight video prepared in line with the rules and / or in the last part of the detailed
design and flight video are not taken into consideration. Therefore, detailed
design videos should be given due importance.
• Detailed design and flight video recording is uploaded to an online video
platform.
• The detailed design report and the link of the detailed design and flight video
are uploaded to the application system between the specified dates.
• Teams that are not uploaded to the detailed design report and detailed design
and / or flight video application system are eliminated from the competition. The
return of the first preparation support may be requested.
• Detailed design report and detailed design and flight video are evaluated
according to scientific criteria determined by three (3) experts in their fields, thescores are averaged and the teams that are successful are determined
according to their scores. The results are certain, and no objection is accepted.
• Successful teams are announced at www.teknofest.org. Second preparation
support is given to those who participate by designing a new UAV from the
successful teams, and the remaining support amount is transferred to those who
participate by developing the existing UAV.
• From the teams that have been eliminated in the conceptual design report of
the International Free Mission UAV Competition, High-School Level UAV
Competition or the International UAV Competition, or who have not applied at
all, a detailed design report and a new UAV from the teams that have been
successful in the detailed design and flight video are transferred together with
their first and second preparation support. Those who participate by developing
their current UAV are transferred to the support amount accepted by the AEC.
1.6. INCENTIVE PAYMENTS
1.6.1. The First Incentive for Preparation
The First Incentive for Preparation is the incentive transferred to the IBAN account of
the team manager to design a new Unmanned Aerial Vehicle or to develop existing
unmanned aerial vehicles for national teams that are successful as a result of the
conceptual design report evaluation. This incentive is 9000 Turkish Lira for teams
that will design a new UAV. For the teams that will develop their existing UAV, the
maximum incentive is 9000 TL. The use of incentive is made under the contract.
In order to pay the preparation incentive to the national teams that are successful
according to the results of the conceptual design report, a letter of undertaking is
signed indicating that all responsibility in the competition has been taken and the
competition rules have been accepted.
1. The letter of undertaking is signed by the team manager in applications made
by national and international college, undergraduate and graduate students.
2. In mixed teams, it is signed by the team manager and the relevant school /
institution directors.Withdrawal from the competition from the national teams that are entitled to receive the first preparatory incentive, team manager, advisor, if any, and member change deadline is July 30, 202. A "Consent Letter" is signed by the parents / guardians of all team members under the age of 18 (born on and after July 31, 2003). Relevant documents are uploaded to the application system between the specified dates. The letter of commitment and consent template is announced on www.teknofest.org. In addition, the letter of undertaking and all consents are sent to the e-mail of Serbestgoreviha@tubitak.gov.tr in scanned form and to the address of TÜBİTAK Activities Directorate, Tunus Caddesi No: 80 Kavaklıdere / ANKARA within ten (10) working days. Letter of undertaking and consent from overseas teams, including Northern Cyprus, are required during registration in the competition area. Registration dated July 30, 2021 is taken as basis for the letter of commitment and consent. İncentive payments are not made to teams with incomplete, in correct or incomplete signatures. 1.6.2. Second Preparation Incentive It is the incentive transferred to the IBAN account of the team manager for the final preparations and participation in the competition for the national teams that are successful in evaluating the flight video with a detailed design report. This incentive is 9000 TL for teams that will design new UAVs. For the teams that will develop the existing UAVs, the maximum is 9000 TL. The use of incentive is made under the contract. In order for successful teams to transfer their first and / or second preparatory incentives together, a letter of commitment, IBAN and consent is sent to the specified e-mail address and letter address by the team manager. İncentive transfer is not made to an incomplete, incorrect or third-party account. 1.6.3. Cooperation Incentives Teams can cooperate with the public and private sector before and during the competition week in order to increase their opportunities and success. Within the scope of the collaborations made, it is mandatory to use the TÜBİTAK competition logo on the promotional materials that the teams will use in the competition area. The
visibility of the TÜBİTAK competition logo cannot be smaller than the sponsored institution / organization logo. 1.7. COMPETITION AREA • The mission/flight area located for the competition is 150 x 300 meters. There is a buffer zone of 50 meters each on four (4) sides of this area. Therefore, the area where mission flight can be performed is planned as 250 x 400 meters. However, the current sizes are announced before the competition. • The International Free Mission UAV Competition will take place on 13-18 September 2021 at Yunuseli Airport / BURSA. Click for competition area information.
1.8. COMPETITION WEEK • Prior to the competition week, the Advisory and Assessment Committee takes into account the flights to be made during the competition, the field security, the competition schedule and the minimization of the flight preparation time of the teams. Grouping and flight ordering is announced on the www.teknofest.org page on September 3, 2021. Grouping and flight order are not contested. • Teams register in the competition area on the first two (2) days of the competition dates. Other days cannot be registered. It is mandatory to have a team manager in the registration. Student ID and one of the identity cards / passports / other identity documents of each member are requested during registration. • Teams enter technical control starting from 8.30 on the first day of the competition. The teams ranked first are given priority. In technical control, the UAV is checked by experts in the competition area in terms of weight components, structural strength, mechanical movement capability and safety of electronic equipment. • Teams are responsible for registering and obtaining labels by going through technical control before it is their flight turn. Since UAVs that are not found safe in technical control will not be given labels, it is recommended that they come to the control at an earlier time and gain time to make the necessary improvements. • Flight times start at 13:30 on the first day and at 8:30 on other days. Due to force majeure, the Advisory and Assessment Committee may change the competition hours. • The flight order starts from the number 1 team and each team uses its own right. • It is the responsibility of the teams to follow the flight sequence. The reasons for "not being ready" or "not passing the technical control" are not accepted. • Teams are given two (2) flight rights. The use of two (2) rights is not mandatory. The highest score of two (2) rights is taken into consideration. • Teams, which are invited to the competition area for the flight, provide information about their flight in the presence of the referee committee. They try to persuade the referees by answering questions about the information previously declared. The referee committee checks the accuracy of the information and applications. • Teams that are not ready in front of the referee even though the flight is in turn and called, one (1) right is deemed to have been used. The decision cannot be appealed.
The teams' failure to pass the technical control for whatever reason cannot be a reason for this. • The first three (3) teams that come in their turn must line up and be present at the waiting table. • In order to prevent loss of time, teams can make preparations such as getting coordinates from the competition area, placing / creating the auxiliary platforms needed during non-flight hours. Preparation working hours are announced by announcements. It is the responsibility of the teams to follow the announcements. • Teams cannot perform different tasks other than the task defined in the report and video. • Teams are requested to start the flight within five (5) minutes from the moment the flight permit is granted by the referee committee. The teams that did not make coordinates or other preparations beforehand are warned that they cannot use time correctly. Points are deducted from the "referee discretion" title in the scoring. Teams that do not start flying within eight (8) minutes are given a second warning and a right is used. Teams that cannot take off even though they have made a take-off attempt can try again within 8 minutes. • Depending on the number of teams to compete, flight times can be updated by the Advisory and Assessment Committee and announced in advance. • Due to the extraordinary tasks to be performed, these times may need to be updated specifically for the team, but this situation will be announced before the competition week with the decision of the Advisory and Assessment Committee and the reasons. • Since the tasks that teams will perform are different, it is under the authority of the Advisory and Assessment Committee to determine the flight time. • Teams have to enter technical control and obtain stickers to use their first rights. The teams do not have accident incident can use their second rights without technical control, provided that they do not change the part of the UAV and the labels are complete. • In terms of flight safety, it is forbidden for the UAV to disassemble or replace the parts of the UAV before the flight, after successful technical control and taking stickers.
• In cases where the continuation of the competition is difficult due to heavy rain, wind and such reasons, the Advisory and Assessment Committee may suspend the competition. In the event that these reasons disappear, the Advisory and Assessment Committee restarts competition. • The teams that will participate in the competition, Sportive / amateur pilots and UAVs are required to register on the Directorate General Of Civil Aviation (DGCA) website (http://iha.shgm.gov.tr/index.html). It is mandatory to have a data matrix taken from DGCA on the UAV while performing technical control in the competition area. • It is essential that the teams perform their flights within the determined area. Going outside the specified area is prohibited for security reasons. The flights of UAVs that go out of the area are deemed invalid, it is obligatory for UAVs in this situation to switch to fail-safe mode and land safely. • In case the UAV passes to the buffer zone, the expert may request the flight to be stopped if the reference (or the person authorized by the delegation) feels a safety hazard. • Flight altitude is maximum 400 feets. However, for the sake of safety and accurate observation, it is recommended that flights do not go up to this height. • Teams cannot fly with harmful biological and chemical substances that will endanger human health and safety in the competition area. Any flight that endangers human or environmental health, such as explosions, is prohibited. Materials and equipment such as paint or plastic bead launchers can be used instead. Regarding whether the materials, equipment and flight techniques used carry a safety risk or not, an opinion can be asked to fmuav@tubitak.gov.tr on the specified dates. • Teams with high security risks in the conceptual design report, detailed design report, detailed design and flight video evaluation are eliminated from the competition. • It is the responsibility of the team to demonstrate that adequate safety measures have been taken for the materials, equipment and flight techniques used during the competition week and to convince the reference. Whether the necessary measures are taken is controlled by the referee committee. • Flights are managed by expert referee and assisting staff on duty. The reference makes the success evaluation of the UAV according to the determined scientific
criteria. The assistant staff helps the expert referees to make the right decision within the scope of the determined rules using field competence. Verbal or actual intervention cannot be made to the arbitral tribunal, members of the Advisory and Assessment Committee or assistant personnel during flights. Otherwise, a sanction decision including elimination from the competition may be taken by the Advisory and Assessment Committee. • Piloting is done by the team manager or one of the members. It cannot be executed by the consultant. Before the flight, a pilot certificate is required from the member who will act as a pilot in the flights. • During the competition week, the points and penalties of all teams are evaluated by Advisory and Assessment Committee and the teams that will receive awards are determined. • Successful teams are rewarded at the competition and / or TEKNOFEST ceremonies. • "Participation Certificate" is given to the team responsible and team members in the competition area. Trophies and medals are given to awarded teams according to their rank. A 'Certificate of Appreciation' is given to the counselor and the high school students of the high school and equivalent school students, BİLSEM and Try and Make Technology Workshops, Science Centers and Science Workshops. "Certificate of Achievement" is given to the responsible and members of national and international college, undergraduate, graduate and mixed teams. Trophies, medals and documents are not sent to the address.
1.9. Prizes
First, second and thirds prizes can be awarded in golden, silver, bronze and honorable
mention categories. The minimum scaled performance point is 60 over 100 for the
golden category. It is 50 for the other categories.
Golden Category First Prize 50.000 TL
Golden Category Second Prize 45.000 TL
Golden Category Third Prize 40.000 TL
Silver Category First Prize 36.000 TL
Silver Category Second Prize 34.000 TL
Silver Category Third Prize 32.000 TL
Bronze Category First Prize 30.000 TL
Bronze Category Second Prize 28.000 TL
Bronze Category Third Prize 26.000 TL
Honorable Mention Category First Prize 24.000 TL
Honorable Mention Category Second Prize 22.000 TL
Honorable Mention Category Third Prize 20.000 TL
1.9.1. Transfer of the Rewards
IBAN codes of the awarded team members, including the advisor, are delivered
to fmuav@tubitak.gov.tr mail address within ten (10) working days. No reward
is transferred to missing, wrong or someone else’s IBAN codes. The reward is
shared equally.
The first and second incentives and the rewards, if any, are paid in cash to the
team captain at the competition zone for the foreign teams, including the Turkish
Republic of Northern Cyprus,1.10. Principles of expenditures and refunds
•
• The supported domestic teams should form a purchasing team with the
participation of at least 3 team members, including the team captain, for all kinds
of purchases needed to design and develop their UAVs.
• All documented expenditures (including those made by credit card) made by
team members for preparation or participation in the competition with the
approval of the purchasing team during the year of the competition can be paid
from the UAV incentive. Undocumented expenditures are not accepted.
• The supported domestic teams create a list of "item", "invoice date", "company
name" and "amount" for all the expenditures they make to manufacture their
UAVs. Below the list, the phrase "Market price research has been carried out
and the specified items have been accepted after inspection." should be added
and the list should be signed by the purchasing team.
• In the invoice or other expenditure documents, the team name and the
expressions "International Free Category UAV Competition" should also be
included. If these statements are not included in these documents, they must
be included as an attachment to the document and signed by the Team Captain.
• Electronic invoice printouts are accepted for purchases abroad. The Turkish Lira
(TL) equivalent of the payments is taken as the basis.
• The following payments are made by the Team Captain, provided that the
transferred support amount is not exceeded. Taxes arising from wage payments
are covered by the support. For cash payments, a pay list must be prepared by
the team captain and signed by the members and the advisor, if any. To obtain
a receipt for payments transferred to their bank accounts is required.
➢ During the competition week, transportation fees can be paid for each team
member and for the advisor, if any, from the UAV development support by
calculating the distance between the location and the city center where thecompetition will take place. Within the scope of this payment, 65 Kurus per
km, maximum of 780 TL per person can be paid. Click the link for the
calculation of the distance. Each team member can use the fee given to him
for expenditures such as transportation fairs (like bus, plane, private vehicle,
city taxi, food, etc.)
➢ In case the accommodation is not covered by TÜBİTAK or TEKNOFEST
organization, within the scope of preparatory support, in addition to the
upper limit of 780 TL per person, a payment can be made for each team
member and for the advisor, if any, not exceeding 102 TL per day, by
obtaining the approval of the TÜBİTAK Events Division.
• In case of purchasing durable goods (fixed assets) (materials with code 253-
255: 3D printer, device, etc.), this equipment will be donated to the team
captain's school/association at the end of the event. This equipment must be
recorded in the inventory-tracking list.
• Invoices of all the products and materials, the material list signed by the
purchasing team, the payment list or bank receipt if payment has been made to
team members by hand if any, a copy of the asset transaction receipt, the bank
receipt indicating that the remaining amount of the development support has
been refunded to TÜBİTAK bank accounts should be uploaded to
https://bilimtoplum-pbs.tubitak.gov.tr by 01.11.2021.
• No expense can be made on the purchasing of products or materials after the
date of the competition. The unused funding for UAV development must be
returned to the IBAN code of “TÜBİTAK Ankara Kamu Kurumsal Şube TR15
0001 0017 4506 0280 7250 33” by indicating the competition name and team
name. The transaction receipt is uploaded to https://bilimtoplum-
pbs.tubitak.gov.tr.
• The team captain is obliged to keep the original documents for ten (10) years.• TÜBİTAK may request the related amount back from a team captain if they did
not upload the required documents to the system until 01 November 2021, did
not keep the documents, spent more than the support amount, or spent out-of-
scope, by adding default interests according to Article 51 of the Law No. 6183
on the Procedure for the Collection of Public Receivables.
• The teams that received the payment of the incentive but did not participate in the
competition and did not notify TÜBİTAK till the specified date have to return the
whole payment to TÜBİTAK's IBAN code TR15 0001 0017 4506 0280 7250 33
(TL) until 01.11.2021 by indicating the competition name and the team name.
The Advisory and Assessment Committee has the right to reclaim all UAV
first and/or second incentives for the preparation procedures for the
following cases:
I. Withdrawal of the team with written notification by the specified date,
II. The teams that do not send the detailed design report and/or UAV detailed
design video by the specified date
III. The teams that have insufficient detailed design report and/or detailed
design video
IV. Decision of the given support was not used in the manufacturing process of
the UAV,
V. Ethical violations in the reports (for example, quoting from another team's
report or the reports are the same / very similar),
VI. Failure to participate in the award ceremony program if the team is awarded
VII. Expulsion from the event by the Advisory and Assessment Committee due
to ethical violations, technical inadequacy, and/or unsportsman like
behavior.
VIII. Failure of the team to proceed to the technical inspection
IX. Failure of the team to attempt mission flights after registrationWith the Advisory and Assessment Committee decision, the first and second
incentives for preparation (UAV development support) may not be requested in
the following cases:
I. The teams whose UAVs have been damaged between the acceptance of the
detailed design report and/or UAV detailed design video and the start time of
the competition. The damage to the UAV must be proved by video and photos.
II. Proving with reports and visuals that a team whose Detailed Design Report or
Detailed Design Video is not accepted / not found sufficient / receiving an
insufficient score has spent the provided support to produce the UAV.
1.11. Other Rules
• During the competition, all participants must follow the announcements made
on the http://www.teknofest.org website and sent to their registered e-mail.
• If deemed necessary by TÜBİTAK, changes in the rules booklet can be made.
The most recently announced updated rules booklet is valid in the competition.
• In the event of a disagreement concerning the technical rules, the decision of
the Advisory and Assessment Committee will be valid. In cases where there is
no provision in the rules booklet, the decision of the Directorate will be applied.
• Objection is allowed for denied and cancelled flights due to security issues.
• Flight test is not allowed in the competition zone.
Section 2: Technical Rules
2.1. Technical Control
• All teams must attend to technical control.
• The UAV is brought to technical control with all the propellers removed and all
parts together with the connection mechanisms.
• All the batteries included backup batteries will be used is brought to technical
control.• All equipment that the UAV will carry during the flight must be brought to
technical control.
• Teams must join the competition by the UAV described in detailed design report
and video.
• Technical controls continue throughout the competition days for the UAVs
damaged in the mission flights, that belong to teams that pass the first technical
examination.
• The fail-safe mode is mandatory, the definitions of fail-safe are clear, and no
justification is accepted during the technical control. UAVs that cannot pass the
fail-safe control cannot fly.
• Given take-off weight in the detailed design report should be provided.
2.2. Flight Safety Control
• All UAVs undergo a safety check before the flight. The team that cannot pass
the security check cannot fly.
• In technical control, it is mandatory to comply with the decisions of the Advisory
and Evaluation Board.
In the flight safety control, especially, the following points are checked:
● Compatibility of the UAV with the technical drawings presented in the detailed
design report,
● The UAV is reliable in terms of structural integrity, electrical and mechanical
systems and propulsion systems,
● All components are safely mounted on the UAV,
● It must be made with safety wire, liquid adhesive and/or nut in quality and form
to prevent all connections from breaking,
● Structure and connection of the propeller are solid, motor and propeller direction
of rotation are compatible,
● Wires and connectors of sufficient thickness,
● Control range of the radio is sufficient for remote operations such as control of
the UAV and engine on / off,● Having end-to-end encryption of the radio control system against the
interference of radio signals of the teams
● All control mechanisms of the UAV are adequate and in a way that does not
impair flight safety,
● The radio can automatically switch to the fail-safe mode in case of signal loss,
● The fuse is on the outer surface of the UAV, in an easily accessible place.
The fail-safe mode is tested on the ground by interrupting the radio signal. When fail-
safe mode is activated, (if there is) UAV receiver chooses the following configuration:
Fixed-Wing UAV:
● Throttle cut off,
● Elevator up,
● Rudder full right,
● Aileron full right,
● Flaps down,
Rotary-Wing UAV:
● Half throttle - Landing (Return to land cannot be chosen),
● Throttle cut-off (in case of the referee’s command),
Vertical Take-Off and Landing (VTOL) UAV:
● Transition to a rotary-wing mode,
● Half throttle - Landing,
● Throttle cut-off (in case of the referee’s command),
● Usage of QSTABİLİZE and QACRO modes are not allowed.
If the UAV does not have any of the above-mentioned safety control systems, the
technical control referee must conclude that the UAV can perform the desired fail-
safe function, otherwise, the UAV cannot fly.
2.3. Appeal Process
• Teams can appeal during the competition.
• Each team has a maximum of two (2) objections during the competition.• The scores are obtained by statistical calculations (standard deviation, variance,
95% confidence interval and deactivation of evaluations outside this range, etc.)
according to the average of the scores given by the arbitral tribunal according
to the Evaluation Criteria. The scoring method cannot be appealed.
• Objections are evaluated by ACC, decisions made cannot be appealed.
2.4. Flight Process
● Competitors are obliged to provide and bring auxiliary platforms and special
equipment to be used for flight. However, the materials and equipment that will
be widely used after classification and can be provided by the Directorate are
announced before the competition.
● Helmets provided with the Directorate must be worn during the flight.
• There is no obligation to use telemetry during flight. In case of use, all
responsibility belongs to the team. Telemetry UAVs that do not have end-to-end
encryption have the risk of affecting the UAVs of other teams. Telemetry with end-
to-end encryption is mandatory.
• Maximum flight altitude is 120 m.
● Referees have the authority to terminate the flight for safety reasons based on
all possible consequences. Detailed technical control is mandatory before
and/or during flights if the UAV is damaged. The UAV that cannot pass the
security check cannot fly.
2.5. Rating
It is essential to measure the work and achievements of the teams in the most accurate
and objective way. The flights are evaluated and scored according to the scientific
'Evaluation Criteria' specified below by the expert 7 - 11 persons ‘Arbitration
committee’. Each member of the arbitral committee has signed a commitment that
he/she will do his/her duty rightly and objectively. Any discourse or action that could
affect or mislead the referees is prohibited.2.5.1 Evaluation Criteria
Maximum
Criteria Description
Score
Regardless of the class of the drone, it is expected
to make a stable flight when up, in the off-duty and
Stability landing.
1 15
For example: If the UAV flies by shaking, wobbly,
difficulty maintaining its balance, it shows that it is
not fully stable.
Regardless of the class of the UAV and the task it
will perform, the task it performs has a degree of
difficulty and the ability to overcome this task. If
it can perform a task that can be called difficult for
the relevant UAV (or UAVs), it means its capability
is high
Eg:
• Quick action
Ability • High maneuvering
2 • Small size 15
• Large capacity
• Precise positioning
• Making the right decisions
• Precision shot
• Precise image processing
• UAVs that can move in swarm, etc.
indicators of ability.
The task performed is expected to have potential
to become a community benefit.
Eg:
• Search and rescue
• Fire suppression
• Using a gun
Useful Work • An active shipping service
3 15
• Intelligence gathering
• Measurement and evaluation
• Monitoring, tracking and control
the selection and fulfilling of a useful mission for
civilian or military purposes, such as one, is a
sign of usefulness.
It is expected to find and realize what is different
Innovation from the known and usual ones in the design,
(1)
manufacture, hardware or software used or tasks
4 performed by UAVs. 15
Eg:
• A different engine• A different energy source
• A different area
• A different design
• Use of a different auxiliary equipment
such actions show an innovative approach.
It is expected some of the produced UAVs to be
carried out with domestic means.
For example: Domestic design and production in a
Indigenousness
(2) hardware, software or auxiliary equipment is an
5 15
indicator of indigenousness. Scoring is also done
by examining the 2011 design, production and
usage options.
It is expected to be able to perform the same or
similar task with a cheaper configuration or a
simpler design. All kinds of designs and
Economicity-
productions that save costs and time without yield
6 Simplicity 15
decrease or increase the efficiency of the UAV by
easing the load of the UAV are included in this
scope.
TUBITAK has made it its mission to contribute to
the formation of qualified information and qualified
human resources with this competition. In this
context, any technical or social attitudes that are
outside the above criteria but should be
appreciated and that can serve the mission in
question are included in this scope.
Eg:
• Interdisciplinary work
• Ensuring sustainability through the working
Referee's of the lower and upper classes
7 Discretion • Process discipline in reports, presentation 10
and field
• Honesty
• Openness and transparency
• Charity
• Respecting the success and rights of
others
• Perform mission flight quickly without
abusing the flexibility shown in
preparation and duration
actions such as actions are evaluated in this
group. The scores of this group depend entirelyon the impression obtained by the referee, the
objection is not accepted.
(1) Any information,
certification and obligation to convince the referees concerned with the
newness belongs to the competitors.
(2) Any information, certification and obligation to convince the referees of any
information concerning the place belongs to the competitors.
2.5.2. Evaluation Method
• Each referee member, with his/her own knowledge and observation, and with 7
different criteria, scored and sent to the evaluation table.
• All teams are expected to exercise their first rights in order for the points to be
announced. Because
➢ Referees have to evaluate each flight instantly. Given that it is a ranking
competition without seeing subsequent flights, it is necessary to evaluate it
with a score above the full score in order to appreciate its superiority in
performance when a more performing team emerges than a team that scores
fully according to a criterion. In this case, performance scores are subject to
scaling, not exceeding the maximum scores of the relevant evaluation criteria.
Scaling may result in some increase or decrease in points (relatively).
The scaling and final scoring is done as follows;
Evaluation of Referee No. 1 (Raw Points)
The Team 1 Team 2 Team 3 ... Team N Points made
criterion according to
is Max. each criterion
Score Max. ers
(KMP)
Criterion KMP1= P11 P21 P31 PN1 Pmaks_1
1 15 Points
Criterion KMP2= P12 P22 P32 PN2 Pmaks_2
2 15 Points
Criterion KMP3= P13 P23 P33 PN3 Pmaks_3
3 15 Points
Criterion KMP4= P14 P24 P34 PN4 Pmaks_4
4 15 Points
Criterion KMP5= P15 P25 P35 PN5 Pmaks_5
5 15 Points
Criterion KMP6= P16 P26 P36 PN6 Pmaks_6
6 15 Points
Criterion KMP7= P17 P27 P37 PN7 Pmaks_7
7 10 Points
Raw Of Teams P1_Toplam P2_Toplam P3_Toplam PN_Toplam
Score TotalsX= scaling coefficient
Pmax>KMP; X=KMP/Pmaks, if not; Calculated as X=1
Evaluation of Referee No. 1 (Scaled Scores)
Team 1 Team 2 Team 3 ... Team N
Criterion 1 P11 * X1 P21 * X1 P31 * X1 PN1 * X1
Criterion 2 P12 * X2 P22* X2 P32 * X2 PN2 * X2
Criterion 3 P13* X3 P23* X3 P33* X3 PN3 * X3
Criterion 4 P14* X4 P24* X4 P34* X4 PN4 * X4
Criterion 5 P15* X5 P25* X5 P35* X5 PN5 * X5
Criterion 6 P16* X6 P26* X6 P36* X6 PN6 * X6
Criterion 7 P17 * X7 P27* X7 P37* X7 PN7* X7
Teams P1Total P2Total P3Total PNTotal
Scaled
Score Totals
• TUBITAK relies on the attention and sensitivity of the arbitral committee, which
consists of competent academicians and experts from different universities and
institutions, during the evaluation. However, statistical science is used to
minimize subjective approaches, privileged evaluations or errors that may occur
due to nature. In this context, the following sequence of transactions is followed.
➢ The scores from the referees are scaled on the basis of 'Evaluation
Criterion' and the scores given by each referee to all teams are obtained
out of 100.
➢ After the scores given by the referees for each team are scaled to a
maximum of 100, the average points are averaged and the team's point
average is obtained.
➢ For each team, the average of the scores given by the referees (out of
100) is calculated as Z score (score) on standard deviation and normal
distribution.
➢ The scores given by the referees are also sought as a 95% chance of
hitting for reliability. For this purpose, the referee score is controlled over
the normal distribution so that the Z score is not greater than 1.96. The
referee's score; if the group ± is not in the standard deviation range of1.96*, the accuracy rate is considered low and removed from the
evaluation. Instead of the issued score, the last calculated group average
is added and the average, standard deviation, and variation coefficient
are calculated again.
➢ The average points obtained make up the score of the teams and are
ranked according to this average.
If the points are equal, the team with a lower variation coefficient becomes more
advantageous and rises to the top.
2.6. Features of UAV
2.6.1. Weight
The total take-off weight of the UAV cannot exceed 25 kg.
2.6.2. Radio Control
In order for UAVs to be least affected by environmental factors, the radio control
system must have end-to-end encryption. In the event of a signal loss in the radio
control unit of the UAV, it must be capable of automatically (within 5 seconds at most)
switch to fail-safe system (Fail-Safe) mode. During the competition, the team that
broadcasts in a type that will affect the flight of the competing UAV is eliminated from
the competition.
2.6.3. Design
The design of the UAVs does not have to be original, but the ready-made parts and
original parts are clearly stated. Spare parts of the UAV can be brought to the
competition area.
2.6.4. Fuse and Current Breaker
In order to prevent the risk of fire due to high current of the UAV, it is mandatory to
place a fuse at the (+) pole output of the battery with a current value that can meet the
highest current value totals of the ESCs on the UAV (the maximum current value of
the fuse is more than the sum of the highest current values of the ESCs.
recommended). For example, teams can use the blade fuse shown in Figure 1 as a
fuse. The fuse connection should be made in an accessible area between the ESC
and the battery. It is important and necessary that the fuse be installed properly andnot falling. if the fuse is not too tight, it may fall from the UAV during the flight causing
an unexpected accident.
Figure 1. Blade Fuse
Apart from this, in order to cut the power of the UAV in an emergency, it is necessary
to place a circuit element that can cut the current between the (+) pole of the battery
and the UAV at an easily accessible point of the UAV before two (2) seconds pass.
During the technical control, team members are asked to show that they can cut the
power of the UAV within two (2) seconds. Teams perform this process by turning the
knob on the circuit breaker. Otherwise, the UAV will not be given a flight permit. When
the UAV arrives at the flight area, powering the UAV without the approval of the flight
judges is the reason for elimination.
The characteristics of the fuse and current breaker to be used and its integration with
the UAV are explained in the detailed design and flight video.
In order to ensure the safety of the competition (Figure 2), the blade fuse should only
be used for fuse purposes and it is mandatory to have a circuit breaker next to it.
Figure 2. Using fuse and circuit breaker together
In addition, fused circuit breakers (Figure 3), which both serve as fuses and have a
button to cut the current manually, can be used alone.Figure 3. Current Breaker with fuse
2.7. TASKS
• There is no job description in the Rules Booklet. The task is determined entirely
by the teams and carried out in the competition area. However, in order to
prevent similarity or repetition of tasks between the competitions, the Inter-High
School UAV Competition, the International UAV Competition or the Armed UAV
Competition, etc. It cannot be the same or very similar to the tasks described in
the competitions. For example; Autonomously flying on a predefined trajectory
or leaving a certain load on a predetermined area is not accepted in the
International Free Mission UAV Competition as it takes part in other
competitions. It is expected to be different in terms of both the difficulty level and
the visual aspect of the task.
• Flights can be carried out manually or independently. However, it is very likely
that simple manual mission flights will not be accepted.
• Teams will not be accepted to perform any task other than the task specified in
the relevant reports and video.
• Taking into account the titles and points specified in the evaluation criteria, a
mission flight aiming to collect points at the maximum level can be determined.
But;
➢ Security,
➢ Flight area constraints,You can also read
