Arlington Soccer Association Travel Soccer Team Manager Manual 2015/2016 Arlington Soccer Association 5210 Wilson Blvd Arlington, VA 22205 703-527-0157 (phone) 703-527-0158 (fax) www.arlingtonsoccer.com Last updated September 2015
ATS Travel Team Manager Manual ©2013, updated Jan 2014, June 2014, May 2015, August 2015 Page 1 elcome to Arlington Travel Soccer (ATS) and thank you for volunteering to manage a team. ATS recognizes that team managers play a key role in the success of our club, and we appreciate the time, energy and dedication you have committed in volunteering for this important position.
This document will serve as a guide to help you manage the team, understand procedures and administrative responsibilities and know what to expect. It is intended for new managers, and can also be used as a resource for experienced managers.
Again, thank youfor volunteering. We look forward to working with you. Please send comments, suggestions and recommended changes on this manual to Jennifer Kosko, firstname.lastname@example.org W
ATS Travel Team Manager Manual ©2013, updated Jan 2014, June 2014, May 2015, August 2015 Page 2 ASA Travel Team Manager Manual Updates - August 2015 Updated Club Pass Rules – ODSL Rules Changes ASA Travel Team Manager Manual Updates - May 2015 Updated VYSA logo and added new Region 1 Champions league info and logo, updated new ODSL rep, staff listings, playing up policy, league game rescheduling and parent coordinator duties ASA Travel Team Manager Manual Updates - September 2014 Updated Travel Committee contacts and club league rep email addresses ASA Travel Team Manager Manual Updates - August 2014 Updated new ODSL Club pass rules – Appendix H ASA Travel Team Manager Manual Updates - June 2014 Updated Staff List and Club League Rep List.
Added new U15-U19B AGD. Updated amount of money passed on to teams for financial aid players Add information about Club paperwork now being collected online during registration process ASA Travel Team Manager Manual Updates - March 2014 ADDED: If your team practices or plays games at Fields Park please send the following to your families and opponents about parking at this field. Please send it each week to your opponent if you are hosting a game at this field: Please DO NOT park on the neighborhood streets behind (east of) the field, especially N. Burlington Street. There is plenty of parking space on George Mason and in the ATS parking lot.
There is a large lot behind the school, which can be accessed from George Mason. There is not a lot of parking on the north / east streets, given how many homes are there, so soccer parking can cause a lot of disruption.
Weather Policy Practice ADDED: Outdoor turf fields are considered CLOSED if they have snow on them. The bubble does not follow school closings. The Sports and Rec Inclement Weather line (703) 228-4715 will indicate if the bubble is open or not. Club Goal Safety Policy ADDED: Arlington Soccer Association Goal Safety and Education Policy (adopted October 2013) The Arlington Soccer Association (ASA) provides the Goal policy to inform and instruct anyone involved with soccer goals of the potential dangers posed by soccer goals and ways to ensure safe operations around goals. Please read (and have your parents read) the complete Player Safety Policy.
The document is located on the club website under the ASA Policies and Bylaws Page.
Uniforms Keeper Jerseys UPDATED: The current long sleeve Keeper Jersey is the Adidas Onore 14 Jersey in Lime and the current short-sleeve Keeper Jersey is the MLS Match jersey in Lime Practice Uniform ADDED: All players must wear shin guards to train and play in matches. ADDED: Goalkeeper practice Gear: Goalkeepers should wear the same gray and blue training gear as the field players during training, but can wear GK-specific gear for GK functional training.
ATS Travel Team Manager Manual ©2013, updated Jan 2014, June 2014, May 2015, August 2015 Page 3 APPENDIX H: Club Pass & League Rules ADDED: under WAGS Restrictions If considering using players from teams that play in other leagues (non-WAGS) contact the WAGS office to determine if permission will be granted.
Table of Contents Click on title to be taken directly to section ASA Travel Team Manager Manual Updates - August 2015 . . 2 ASA Travel Team Manager Manual Updates - May 2015 . . 2 ASA Travel Team Manager Manual Updates - September 2014 . . 2 ASA Travel Team Manager Manual Updates - August 2014 . . 2 ASA Travel Team Manager Manual Updates - June 2014 . . 2 ASA Travel Team Manager Manual Updates - March 2014 . . 2 HIERARCHY OF YOUTH SOCCER . . 6 VIRGINIA YOUTH SOCCER ASSOCIATION (VYSA . . 6 Medical Insurance . . 6 “ KIDSAFE” Forms and Background Checks . . 6 ARLINGTON SOCCER ASSOCIATON (ASA .
. 7 ASA STAFF . . 7 ASA TRAVEL COMMITTEE . . 8 CLUB LEAGUE REPRESENTATIVES . . 9 SOCCER LEAGUES . 10 TEAM MANAGER DUTIES . 11 Where to Find Team Management Travel Soccer Information on the ASA Club Website . . 11 Communication . . 12 Game Day . . 14 League Games . . 15 Paperwork . . 15 Club Paperwork . . 15 League Paperwork . . 15 Player Safety Policies . . 16 Parent Presence Policy . . 16 Transportation Policy . . 16 Check in/Check Out Policy . . 16 Buddy System During Breaks . . 16 Medical Release Policy . . 16 Background Check Policy . . 16 Goal Movement Policy . . 16
ATS Travel Team Manager Manual ©2013, updated Jan 2014, June 2014, May 2015, August 2015 Page 4 Injury Information Policy . . 16 Concussion Waiver and Return to Play Protocol (adopted July 2013 . . 16 Uniform Approach to Suspected Concussions . . 17 Arlington Soccer Association Goal Safety and Education Policy (adopted October 2013 . . 17 Program Council Meeting . . 17 Registration . . 17 VYSA Team Registration . . 17 League Registration . . 17 Scheduling . . 18 Team Meeting . . 18 TEAM PARENT COORDINATOR DUTIES . 18 FINANCIAL AID . 20 SPONSORS . 22 UNIFORMS . 22 Travel Team Uniform Kit Fall 2015-Spring 2017 .
. 23 Extra Uniform Kit . . 23 Goalkeeper Uniforms . . 24 Optional Uniform Items Fall 2015-Spring 2017 . . 24 Uniform Kit Modifications . . 25 Uniform Numbering . . 25 Uniforms for Players Awarded Financial Aid . . 25 Practice Uniform . . 25 Spirit Wear . . 25 FIELDS . 26 Rovers . . 26 Equipment (Nets, Flags . . 26 Fields Check (Pre-Game . . 26 Gates Locked . . 26 Grass Mowed . . 26 Lined Fields . . 26 Lights . . 26 Parks & Recreation Rules (Arlington County . . 26 Scheduling Fields . . 27 Sprinklers . . 27 Weather Policy . . 27 REFEREES . 28 TRYOUTS, TEAM FORMATION & TEAM MOVEMENT . 28 Soccer Seasonal Year .
. 28 Age Groups . . 29
ATS Travel Team Manager Manual ©2013, updated Jan 2014, June 2014, May 2015, August 2015 Page 5 ASA Travel Soccer Playing Up Policy . . 29 Tryouts . . 29 Steps for adding additional players to your team after tryouts are completed . . 29 Rostering Reminders . . 30 Team Naming Convention . . 30 Player Movement . . 31 Player “ADDS . . 31 Player “TRANSFER” (previously rostered travel player . . 31 Player “RELEASE . . 32 Club Pass and Movement of Players for Games . . 33 TOURNAMENTS . 34 Tournament Guest Players . . 35 Tournament Guest Players – Rec Passes . . 36 VYSA STATE CUP & THE US YOUTH SOCCER .
37 NATIONAL CHAMPIONSHIP SERIES . 37 INDOOR LEAGUES, WINTER LEAGUES & FUTSAL . 38 OLYMPIC DEVELOPMENT PROGRAM (ODP . 39 APPENDIX A TIPS FOR TEAM MANAGERS . 40 APPENDIX B GAME DAY GUIDE FOR TEAM MANAGERS . 41 APPENDIX C TEAM MANAGER NOTEBOOK . 43 APPENDIX D BEGINNING OF YEAR TEAM MEETING AGENDA . 44 APPENDIX E TEAM EQUIPMENT BAG . 46 APPENDIX F DANGEROUS WEATHER . 47 APPENDIX G US YOUTH SOCCER AGE GROUP MATRIX . 48 . . 48 APPENDIX H CLUB PASS & LEAGUE RULES . 49 APPENDIX I COMMON SOCCER ACRONYMS . 53
ATS Travel Team Manager Manual ©2013, updated Jan 2014, June 2014, May 2015, August 2015 Page 6 HIERARCHY OF YOUTH SOCCER VIRGINIA YOUTH SOCCER ASSOCIATION (VYSA) The Virginia Youth Soccer Association (VYSA) is a non-profit, charitable corporation devoted to promoting youth soccer in the Commonwealth of Virginia and the District of Columbia. VYSA has over 140,500 registered players. ASA is a member of VYSA. Membership in VYSA also brings with it membership in the United States Youth Soccer Association (US Youth Soccer) and US Youth Soccer’s Region 1 (Virginia-Maine). Complete information about VYSA can be found on their website http://www.vysa.com.
Please bookmark this very important site.
Medical Insurance Players registered with ASA and rostered on an ASA travel soccer team are covered by insurance via VYSA. The medical insurance is a supplement to the medical insurance that the player or his/her family may have through other sources or is primary insurance if a player’s family does not have health insurance. The insurance also covers any adult aides, such as additional assistant coach(es) and manager(s) who are listed on the official team roster. Information on the insurance program may be found on VYSA’s website HERE.
“ KIDSAFE” Forms and Background Checks US Youth Soccer has adopted the KIDSAFE program in order to exclude from participation in its activities all persons who have been convicted of felonies, crimes of violence or crimes against children.
Background checks are required by VYSA for all personnel (team volunteers, employees, coaches and administrators) working in VYSA clubs and leagues. The VYSA KidSafe/Risk Management Background Check policy and information regarding Risk Management can be Virginia Youth Soccer Association (VYSA) is the US Youth Soccer governing body in the state of Virginia for youth soccer players