Visitor information pack - Birmingham higher education exhibition 2018 NEC Birmingham - UCAS
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Birmingham higher education exhibition 2018 Visitor information pack NEC Birmingham B40 1NT Monday 25 June 09:30 – 15:00 Tuesday 26 June 09:30 – 15:00
Contents A ...................................................................................................................................................... 3 Accidents and near misses .......................................................................................................... 3 Arrivals ........................................................................................................................................ 3 C ...................................................................................................................................................... 3 Coaches ....................................................................................................................................... 3 Cars.............................................................................................................................................. 3 Catering ....................................................................................................................................... 3 Cash machines ............................................................................................................................ 3 D ...................................................................................................................................................... 4 Directions .................................................................................................................................... 4 E....................................................................................................................................................... 4 Emergency procedures ............................................................................................................... 4 Event ambassadors ..................................................................................................................... 4 F ....................................................................................................................................................... 4 First aid........................................................................................................................................ 5 I........................................................................................................................................................ 5 Insurance..................................................................................................................................... 5 Internet ....................................................................................................................................... 5 L ....................................................................................................................................................... 5 Lost property............................................................................................................................... 5 O ...................................................................................................................................................... 5 Organisers ................................................................................................................................... 5 P ...................................................................................................................................................... 5 Parking ........................................................................................................................................ 6 R ...................................................................................................................................................... 6 Risk assessment .......................................................................................................................... 6 S ....................................................................................................................................................... 6 Security ....................................................................................................................................... 6 Seminars...................................................................................................................................... 6 Smoking ....................................................................................................................................... 6
A Accidents and near misses A near miss is an incident that doesn’t result in personal injury, but is purely down to luck; next time, the person involved might not be so lucky. Research has shown there is a clear link between near misses and accidents. Reporting of near misses or unsafe conditions can help to prevent accidents occurring, as well as helping to promote a safer working environment, not just for employees, but to anyone who visits the site. Data compiled from near misses and accident reports can help to highlight trends and hazards not previously identified. Please report any incident or near miss to an event organiser, who can be found in the organiser’s office. Arrivals On arrival, please make your way through the main piazza entrance. Look out for the UCAS signs directing you straight ahead to hall 3a. If you are arriving by train, please follow the NEC signs from the platform, and follow the UCAS signs. You will see UCAS higher education welcome banners outside the hall. Please enter through the correct registration avenue, and have your ticket ready for inspection. If you do not have a ticket, please report to the registration desk, which will be clearly signposted. C Cars There is plenty of parking at the NEC. You will be directed to the East Car Park, which charges £12 per car. Please use the shuttle bus service to take you to the piazza entrance. Catering There will be refreshments available for visitors in the hall on the right-hand side. Cash machines Cash machines are available on-site, and refreshments can be purchased by card. Coaches
If you are travelling by coach, there is a designated drop-off and pick-up area at the front of the piazza entrance. Traffic marshals will direct your coach driver. There is coach parking available, which is chargeable at £20 a coach, or £15 a minibus. Please note that you do not need a coach pass for this exhibition. When you are ready to leave the exhibition, please ensure all your students are together, and proceed to the piazza entrance for collection at the agreed time with your coach driver. D Directions The NEC is in the perfect location for car travel – eight miles east of Birmingham city centre, and at the heart of the UK motorway network. It is just off the M42. Postcode: B40 1NT Directions by rail The NEC is right next to Birmingham International rail station – the entrance is on the right-hand side as you exit the station, and is clearly signposted. Many services run direct to Birmingham International. If yours doesn’t, you can catch a connecting train at Birmingham New Street. There are regular services, and the journey only takes 10 – 15 minutes. Buses to the NEC can be caught at Birmingham Moor Street and Solihull stations. For further information, call National Rail enquiries on 08457 484950. E Emergency procedures If, for any reason, it becomes necessary to evacuate the venue, there will be a clear announcement to that effect. Please leave the building by the nearest exit, and follow the instructions of the venue staff, who will direct you to your nearest assembly area. Event staff For any general queries during the event (e.g. directions to facilities), ask any of the event staff, who can be identified by their red UCAS t-shirts. F
First aid Should you require medical assistance, please contact the organisers, through the organiser’s office, or the nearest NEC security officer. I Insurance The organiser has adequate public and employee liability cover. A copy of the certificate can be found at the back of this pack. While the organisers take every precaution to protect visitor’s property during an event, they are not responsible for any loss or damage. All group leaders should ensure they have adequate public and employers’ liability cover, in line with the booking terms and conditions. Internet Free WiFi is available at this event through an open network. L Lost property All property found in the exhibition hall will be handed in to the NEC lost property office, at the top of the stairs by hall 1. Should any visitor lose an item, please come to the organiser’s office to report it. O Organisers The organiser’s office is located at the front of the exhibition hall, on the right-hand side as you enter. There will be a member of the UCAS Events Team there at all times. P
Parking Please see cars and coaches above. R Risk assessment The organiser has completed a risk assessment for the event, and a copy of this can be found at the back of this pack. S Security Security is provided for the show from 25 – 26 June 2018. The venue will conduct random bag searches, and have a working sniffer dog in place for the duration of event. Please do not be alarmed by these, they are standard practices for a venue of this size. If you are a victim of theft, please report it immediately to the organiser’s office. Seminars Seminars will run throughout the event, and can be found at the front of the hall in the inflatable pods. A seminar programme can be found on the event web page here. Smoking Smoking is prohibited in all internal areas of the NEC venue, in accordance with current legislation. If you become aware of anyone contravening these regulations, please make it known to a member of NEC security staff or the organiser. Smoking is permitted in the designated smoking areas, outside the piazza main entrance, Piazza North Gardens, and atrium entrances 1 – 4.
UCAS event organiser risk assessment
Assessor: Rebecca Jones Monitored by: David Hale
Date assessed:
Signature:
Title: Senior Event Organiser
Event:
Organisation: UCAS
Venue: NEC, Birmingham Inclusive dates of site attendance: 24 – 26 June 2018
4 = High – certain to cause death
3 = Medium – probable to cause serious injury
Key to worst case outcome (A):
2 = Low – possible to cause first aid injury
1 = Very low – unlikely to cause injury / damage
4 = Probability
3 = Possibility
Key to probability rating (B):
2 = Unlikely
1 = Remotely
12 – 16 = high risk
6 – 9 = medium – high risk
Key to risk level:
3 – 4 = low – medium risk
1 – 2 = low riskWho is
Activity Risk evaluation Control
affected
Hazard Person(s) at Worst case Probability Risk level
Control measures
identified risk outcome (A) rating (B) (AxB)
▪ The floor plan has been designed to maximise aisle widths (a minimum of 2.5 metres wide) to avoid
4 4 overcrowding.
▪ Suitable space around the stands and feature areas, which will be monitored, by floor managers and
organisers.
▪ Exhibitors to ensure that staff manning the stands keep within their stand to avoid bottle necking in
aisles.
3 3 ▪ Organisers to reinforce this with any exhibitor deemed to be carrying out interactions away from
Over-
their allocated stand space.
crowding of Public and
6 ▪ Organisers to schedule arrivals in line with venue capacities, and monitor arrivals with help from the
event hall / exhibitors
venue, to prevent overcrowding. Coach arrival schedule also to be used if appropriate
stand
2 2 ▪ Appropriate staffing to be put in place by organisers, to manage the flow of visitors through the
venue. All staff to be visibly identifiable.
▪ Organisers to monitor the exhibition area.
▪ Exhibitors to notify organisers should their stand, or the immediate locality of their stand, become
overcrowded.
1 1 ▪ All to obey instructions given by the organiser, venue staff or sub-contractor used, to help control
traffic and pedestrian flows.
Exhibitors, ▪ Fire exits to be kept clear of obstructions.
4 4
contractors, ▪ Fire extinguishers to be available in the venue.
visitors, ▪ Ensure all waste is collected and stored correctly.
3 3
venue staff, ▪ Exhibitors to ensure all waste and flammable waste material is removed from stand area.
Fire 12
organiser ▪ Exhibitors will use designated smoking areas.
2 2
staff,
student
1 1
helpersWho is
Activity Risk evaluation Control
affected
Hazard Person(s) at Worst case Probability Risk level
Control measures
identified risk outcome (A) rating (B) (AxB)
▪ Venue to ensure fire prevention detection and alarm systems are adequate for the venue, and have
been checked and maintained in efficient working order.
4 4 ▪ Organisers and venue to ensure the current number of exits from the venue are adequate.
▪ Floor plan submitted to venue in advance of the event for approval.
▪ Evacuation plan to be known by organisers and communicated to student helpers, exhibitors and
contractors.
Exhibitors,
▪ Organisers to provide contractors, exhibitors and visitors with relevant evacuation procedure
contractors, 3 3
documentation, including fire assembly point.
visitors,
▪ Exhibitors should ensure they are aware of the nearest emergency exit and keep all exits clear of
venue staff,
Evacuation 9 obstructions at all times.
organiser
▪ Contractors, exhibitors and visitors to ensure they are aware of evacuation procedures, read all
staff,
relevant documentation provided, and follow all instructions given if needed to evacuate.
student 2 2
▪ Ensure all gangways and emergency exits are kept clear.
helpers
▪ All emergency exits maintained and kept clear for the duration of the event.
▪ Exhibitors should not block aisles or public areas, including during build-up and breakdown periods,
and ensure that stand displays are kept within the allocated stand space.
1 1 ▪ Organisers to ensure PA system can be heard clearly in all public areas, where possible.
▪ If any evacuation announcements cannot be heard over the atmospheric noise, then security staff
are to go into the halls to evacuate people.
▪ Exhibitors should ensure that all boxes are appropriately stacked within the allocated stand space.
4 4 ▪ UCAS to remind exhibitors via email of the Exhibitor Terms and Conditions, highlighting that
exhibitors should keep their displays within their allocated stand.
▪ Organisers to check all exhibitor stands are appropriate and do not pose a trip hazard, before the
Exhibitors, event opens.
contractors, 3 3 ▪ Exhibitors should request that all empty, flat-packed, and broken boxes are removed from their
visitors, stand by the event staff.
Slips / trips venue staff,
9 ▪ Organisers and exhibitors to ensure empty boxes are cleared from stand, with assistance from
and falls organiser
staff, student helpers.
student 2 2 ▪ Organisers and exhibitors to ensure no trailing cables in stand area, or in adjoining pedestrian
helpers walkways.
▪ Organisers and exhibitors to ensure personal belongings are stored away appropriately.
▪ Organisers and exhibitors to ensure all other waste is stored and removed safely.
1 1
▪ Exhibitors should ensure they do not break down any part of their stand until all visitors have left
the exhibition area and the organiser has said breakdown may begin.Who is
Activity Risk evaluation Control
affected
Hazard Person(s) at Worst case Probability Hazard
Control measures
identified risk outcome (A) rating (B) identified
4 4 ▪ Maximum height build of 4m.
Exhibitors, ▪ All work to be carried out from a stable support – either ladder or scaffold – with suitable warning
Working at contractors, 3 3
9 signs and barriers as necessary.
height venue and 2 2 ▪ Exhibitors to ensure all staff required to work at height are suitably trained.
UCAS staff ▪ Suitable personal protective equipment (PPE) clothing and footwear to be worn.
1 1
4 4 ▪ All exhibitors to ensure their stands are safe and secure, and report any problems to the organiser.
▪ Any exhibitors with complex stands to submit their own risk assessment to UCAS Events.
Stands Public and 3 3
6 ▪ Organisers will ask any stand deemed unsafe to be removed, or will work with the exhibitor to
falling over exhibitors 2 2 secure the stand.
1 1
Special 4 4 ▪ Special structure plans submitted and checked by the venue six weeks in advance of the event.
structure: Exhibitors 3 3 ▪ Maximum height build of 4m.
platforms/ and venue 2 2 9
marquees staff
etc. 1 1
Lifting 4 4 ▪ Only the appointed qualified contractor supplied by venue or organiser to use lifting equipment.
equipment ▪ Power tools used by contractors have the minimum length of trailing leads and protection
(FLTs, 3 3 mechanically and visually from any damage. Such equipment is never to be left unattended with
cranes etc.) Contractors the power supply switched on.
2 2 9
Power ▪ Appropriate signage and warning lights used, where necessary.
tools and
heat 1 1
sources
Exhibitors, ▪ All catering facilities and staffing provided by venue, and therefore at the control of venue.
4 4
contractors, ▪ Reputable and known concessions units only.
Catering visitors, ▪ Hygiene regulations to be followed rigidly.
3 3
facilities venue staff, ▪ Catering company to employ suitable and trained staff. Catering staff to ensure all spills are cleaned
6
(mobile & organiser immediately.
2 2
static) staff,
student
1 1
helpersWho is
Activity Risk evaluation Control
affected
Hazard Person(s) at Worst case Probability Hazard
Control measures
identified risk outcome (A) rating (B) identified
▪ Exhibitors to agree to a risk assessment as part of their booking, and supply additional information
4 4 where appropriate.
▪ Only experienced, reliable and approved contractors used.
▪ Organiser to be informed of any particular hazards arising prior to, and during the exhibition.
▪ Basic checks made on contractor and exhibitor risk assessments.
Variety of 3 3 ▪ Contractors are the specific responsibility of the hiring company, i.e. the exhibitor.
contractors Contractors ▪ Exhibitors are responsible to ensure that their contractors use appropriate equipment, and are
and and 6 competent to do so.
exhibitors exhibitors 2 2 ▪ Estimated staffing number of contractors is two.
on-site ▪ All exhibitors and contractors wishing to work late must request permission from the organiser
prior to the event, to enable security, first aid, electricity and lighting to be arranged for the halls or
particular stands.
1 1 ▪ Each contracting firm must have a qualified first aider on their staff, covering crew staying late. The
contractor must also supply the name of the person in charge and a contact number.
▪ No helium balloons allowed in the venue.
▪ Exhibitors to only use electrical supplies/sockets supplied by the event organisers, or those that
4 4 have been supplied by sub-contractors appointed by the organiser.
▪ The organiser’s appointed contractor will install power supplies on all stands, where needed.
Exhibitors are not allowed to do their own wiring, due to potential sub-standard and dangerous
installations being energised.
Electricity: 3 3 ▪ Exhibitors to ensure equipment is used safely and for the purpose for which it was designed.
connections ▪ Exhibitors should ensure no sockets or connections are overloaded in their stand area, and, if in
Exhibitors
, and power 9
to stands doubt, should seek approval from the event organiser.
etc. 2 2 ▪ All electronic portable appliances brought to site by exhibitors should bear a valid PAT test
certificate.
▪ Ensure all electrical risks are controlled, and a member of staff from the electrical contractor is
onsite at all times.
1 1 ▪ Only experienced, reliable and approved contractors used.
All orders for electricity must be placed before the deadline, where applicable.Who is
Activity Risk evaluation Control
affected
Hazard Person(s) at Worst case Probability Hazard
Control measures
identified risk outcome (A) rating (B) identified
▪ At least two hours set-up period for exhibitors, and full day access for contractors.
4 4 ▪ Only authorised persons are permitted in the venue for build-up and breakdown. Children under 18
are not allowed on-site for the entire duration of build-up and breakdown.
▪ No vehicles allowed in exhibition area during open hours. Vehicles can be permitted on-site during
Exhibitors, 3 3 build-up and breakdown with permission from the organiser.
Build-up contractors, ▪ All to be aware of the potential hazards of contractors moving around site, including the use of
and venue and 9 forklift trucks and delivery vehicles.
Breakdown UCAS staff ▪ Wristbands to be worn by exhibitors to allow them access before the event opens to the public. All
2 2 contractors to be monitored on-site, with regard to the tasks undertaken, and suitable PPE to be
worn when necessary.
▪ Organisers to control access into areas where major lifting and construction is taking place.
1 1 ▪ Security to wear PPE only if indicated by the organiser, and assist floor managers in PPE policy if
required.
▪ Parking arrangements for exhibitors and visitors and loading bay information to be communicated
4 4 in advance.
▪ Traffic marshals used to control flow of traffic on-site
Car parking Visitors and 3 3 ▪ Venue contact details to be made available in advance, along with parking permits, if applicable.
during exhibitors 4 ▪ Traffic marshals in place in car park / unloading areas.
exhibition 2 2 ▪ Care to be taken when driving to and from the venue.
▪ Observe speed limits and good driving practice: ‘no mobiles when mobile” and ‘switch off before
1 1 you drive off’.
4 4 ▪ Exhibitors to ensure all stand staff are trained in the correct manual handling procedures.
Exhibitors 3 3 ▪ Manual handling document to be provided in exhibitor and student helper packs.
Manual
and student 9 ▪ All to wear appropriate footwear.
handling 2 2
helpers ▪ Liquid spills to be monitored by cleaners and cleared up. Any wet floors to be marked with hazard
1 1 signs immediately.Who is
Activity Risk evaluation Control
affected
Hazard Person(s) at Worst case Probability Hazard
Control measures
identified risk outcome (A) rating (B) identified
▪ Visitors to access venue through front main entrance during event.
4 4 ▪ All relevant information will be put in the exhibition guide – including first aid, catering, etc.
▪ Use the floor plan to highlight key areas of interest to aid movement around the venue, such as
exhibitor stand locations, entrance and exit points, first aid point, organiser’s office, seminar
Exhibitors,
rooms, refreshments areas.
contractors,
3 3 ▪ All stands are advised to have access for the disabled, via the exhibitor manual and stand
visitors,
inspection.
Visitor venue staff,
9 ▪ Organisers and stewards to monitor disabled guests for ease of movement around the venue.
orientation organiser
▪ Organisers to ensure there is disabled access/egress to the venue.
staff, 2 2 ▪ All height limits will be strictly enforced to enable clear view of signs and banners.
student
▪ Organisers to ensure appropriate staffing in place to provide a managed and safe environment for
helpers
exhibitors, staff and visitors.
▪ No use of trolleys on the exhibition hall floor to move materials during the open hours of the
1 1 exhibition.
▪ Security marshals in place to monitor flows of traffic and pedestrians in the venue.
▪ Maximum distance to any emergency exit in the seminar rooms must not exceed 12 metres.
4 4
▪ All emergency exits are to have illuminated emergency exit signs above the door.
▪ All cables must be securely fastened away to avoid trip hazards.
3 3
Seminar Visitors and ▪ Loud speaker stands must not protrude into gangways.
1
rooms speakers ▪ Noise levels must be kept at a reasonable level.
2 2
▪ Seating runs must be clipped together, or benches used.
▪ Seminar seating guide has been produced to help organisers and technical staff arrange the layout
1 1
in a safe way, including safe aisle widths etc.
Exhibitors, ▪ No alcohol/substances permitted in the venue. Venues with bar facilities are clearly notified of this
4 4
contractors, before event.
visitors, ▪ Venue will be responsible for relevant checks, if necessary.
Alcohol / 3 3
venue staff, ▪ If anyone is found to be in possession of controlled drugs (Class A, B or C), or under the influence,
substance 1
organiser the police will be notified.
controls 2 2
staff, ▪ Any offenders will be asked to leave the event.
student
1 1
helpersWho is
Activity Risk evaluation Control
affected
Worst case
Person(s) at Probability Hazard
Hazard identified outcome Control measures
risk rating (B) identified
(A)
Company policy, procedures and rules apply in all cases.
Hazard and injury
from negative and
positive behaviours
a) PPE training on all types of PPE, and on skin care:
4 4
where staff may risk assessment requirements briefed to staff
not follow rules, PPE as identified in risk assessment
and requirements b) Manual handling training provided:
of risk assessments mechanical handling equipment training provided
for the above risk assessment requirements briefed to staff
hazards and risks. Exhibitors, staff competence and supervision
3 3
contractors, risk assessments requirements briefed to staff
The significant visitors, staff competence and supervision
ones are:
venue staff, c) Work equipment and electricity:
9
a) PPE
organiser staff work equipment training.
b) manual staff, pre-shift and statutory checks in place, and checked for implementation
handling student d) Chemicals - COSHH risk assessment requirements briefed to staff.
2 2
c) work helpers MSDS and product guidance available
equipment staff competence & supervision.
and electricity waste storage, collection and disposal system in place
d) chemicals e) Slips, trips and falls: risk assessment requirements briefed to staff
e) slips, trips and cables and tripping hazards controlled.
falls staff competence and supervision.
f) work at height 1 1
f) Work at height: training and competence.
g) emergency
procedures
g) Emergency procedures: staff training in health & safety and emergency procedures.
Audible and visible alarms and warnings suitable for danger and regularly tested.
Exhibitors, ▪ A member of the venue event staff to be contacted if in need of first aid. A member of event
4 4
contractors, staff and/or security staff to be positioned in the venue at all times.
visitors, ▪ Ensure that the first aid point is known to exhibitors and student helpers, and featured on
3 3
venue staff, the floor plan in the Exhibition Guide.
Illness or injury 9
organiser ▪ Organisers to ensure first aid post is staffed by qualified persons.
staff, 2 2 ▪ UCAS organiser to be first aid trained.
student ▪ Room temperature to be monitored throughout the event to maintain appropriate levels.
1 1
helpersVenue/Exhibitor Specific Risks at Birmingham Exhibition
Who is
Activity Risk evaluation Control
affected
Worst case
Person(s) at Probability Hazard
Hazard identified outcome Control measures
risk rating (B) identified
(A)
Exhibitors, General exhibitor risk assessment provided during booking, any equipment or activity not
Contractors, 1 1 covered by this general document is considered an ‘Non conventional stand’
Visitors, • Separate risk assessment to be submitted – any that do not comply with health and
Venue Staff, 2 2 safety regulations may be rejected
Non conventional
Organiser
stand equipment 8
Staff,
or activity 3 3
Student
Helpers
(Approx
4 4
3000+)
Exhibitors, Put up by contractors/ riggers and signed off by trained person – approved by venue
Contractors, 1 1 • Separate risk assessment & Method statement.
Visitors,
Venue Staff, 2 2
Organiser
Hanging Banners 6
Staff,
Student 3 3
Helpers
(Approx 4 4
3000+)
Shell Scheme to be built and dismantled by training Formula Exhibitions staff only and signed off
Exhibitors, 1 1 by appointed trained Formula Exhibitions employee (Chris/Iain Plant)
Contractors, • Separate risk assessment & Method statement – Completed and sent to venue by
Visitors, Formula prior to event.
Venue Staff, 2 2
Organiser
Stand Shell Scheme 6
Staff,
Student 3 3
Helpers
(Approx
3000+)
4 4Stand & AV electrics to be installed and uninstalled by trained Havills staff only
Exhibitors, 1 1
Contractors, • Separate risk assessment & Method statement – Completed and sent to venue by
Visitors, Formula/Havills prior to event.
Venue Staff, 2 2
Organiser
Stand Electrics 8
Staff,
Student 3 3
Helpers
(Approx
3000+) 4 4
Exhibitors, All Complex Structures to be put through approvals staging. All plans must be submitted to
Contractors 1 1 UCAS then to venue for approval before building can be approved – external sign off to be
, Visitors, enforced if required by trained professional:
Venue No Complex stand structures to date
Staff, 2 2
Complex
Organiser 6
Structures
Staff, 3 3
Student
Helpers
(Approx 4 4
3000+)
Exhibitors, Onsite registration may cause congestion. Those that arrive with no ticket can register onsite
Contractors 1 1 in the allocated registration area. Area to be monitored by UCAS staff assigned to
, Visitors, registration area
Venue • Queues to be managed with temporary post-and-rope barriers which can be easily
Onsite Staff, 2 2 removed in the event of a first aid incident or fire evacuation.
registration Organiser 9
congestion Staff, 3 3
Student
Helpers
(Approx 4 4
6000+)Hasilwood House
60 Bishopsgate
London EC2N 4AW
Tel: 020 7847 8670
Fax: 020 7847 8689
TO WHOM IT MAY CONCERN
th
15 July 2017
Dear Sir/Madam
UNIVERSITIES AND COLLEGES ADMISSIONS SERVICE
AND ALL ITS SUBSIDIARY COMPANIES
We confirm that the above Institution is a Member of U.M. Association Limited, and that the
following covers are currently in place:-
EMPLOYERS’ LIABILITY
Certificate No. Y016458QBE0117A/074
Period of Cover 1 August 2017 to 31 July 2018
Limit of Indemnity £15,000,000 any one event unlimited in the aggregate.
Includes Indemnity to Principals
Cover provided by QBE Insurance (Europe) Limited and Excess Insurers.
PUBLIC AND PRODUCTS LIABILITY
Certificate of Entry No. UM074/05
Period of Cover 1 August 2017 to 31 July 2018
Includes Indemnity to Principals
Limit Of Indemnity £10,000,000 any one event and in the aggregate in respect of
Products Liability and unlimited in the aggregate in respect of
Public Liability.
Cover provided by U.M. Association Limited and Excess Cover Providers led by QBE
Insurance (Europe) Limited
If you have any queries in respect of the above details, please do not hesitate to contact us.
Yours faithfully
Susan Wilkinson
For U.M. Association Limited
U.M. Association Limited
Registered Office: Hasilwood House, 60 Bishopsgate, London, EC2N 4AW
Registered in England and Wales No. 2731799Making sure you’re safe and secure
Naturally, you want to be sure that you and your staff are working
in a safe and secure environment. And with so many people involved
in every exhibition, it’s important that everyone adheres to a few
simple guidelines and rules - so they can all get on with enjoying the
NEC experience.
Thank you for your co-operation!
1. Keep an eye open
for unattended bags
and packages
Please make the time to look in
and around your exhibitor area
regularly for unattended packages,
cases or bags. Please check your
stand each morning before the show opens. If
you spot anything you don’t recognise, don’t
touch it, call the Site Operations Centre on
0121 644 6666 (internal ext. 6666) and we’ll
check it out for you.
When you leave your area each night,
or if there’s an evacuation, please ensure
electrical appliances are switched off.
092. Please carry your 3. Helping you get
pass at all times about safely and efficiently –
To save time, avoid delays our simple traffic rules
on entry and make your life The last thing you’ll want is
easier, please keep your official to be held up in site traffic,
identification pass with you or endangered during those busy
throughout build up, open and breakdown. build up, open and breakdown
times. So please follow these few simple rules.
They’ve been developed by our experienced
NEC Traffic and Security team to ensure that all
exhibitors can get about as safely and efficiently
as possible.
Please follow the instructions of NEC Traffic
or Security staff.
Look out at all times for fork lift truck movement.
Don’t park on red lines or yellow hatched areas
unless given permission by NEC Traffic or
Security staff for loading and unloading.
Never park on red hatched areas.
Wear a high visibility bib or jacket when loading
or unloading. Be seen and be safe.
Please note: Failure to display a valid vehicle pass or to
adhere to our traffic rules may result in vehicles being
removed. Sorry, but our procedures are here to help you
and all the other exhibitors have a great show. That’s a lot
easier when we all work together.
4. Security is Everyone’s Business
We all have a part to play when it comes to
security and we all need to play our part.
Please remain vigilant at all times and report any
suspicious activity to security immediately. If it
looks out of place or the behaviour seems unusual,
it probably is. Please go with that gut feeling and
contact security. Our team would rather deal with
hundreds of false alarms than miss a single real
security issue. Please report a security emergency
on 0121 644 6666.
10Emergency announcements
and procedures
Okay, so emergency procedures may seem a bore -
but it’s essential that you and your team know what to
do if anything untoward should happen, so we can all
react efficiently and safely.
11Emergency announcements Medical emergencies
If you hear the following message followed In a medical emergency, call the Site Operations
by continuous chimes broadcast at half-minute Centre on 0121 767 2222 (internal ext. 2222) giving
intervals: the exact location of the casualty and details of
any injuries sustained. Our team will arrange for
“Attention please. Staff call 100”
all necessary assistance.
Your team should immediately inspect
your exhibitor area for suspicious items, or Fire procedures
anything out of place or untoward. If anything
is discovered please don’t touch it - inform The NEC and the Genting Arena are protected by
the Site Operations Centre on 0121 644 6666 a sprinkler system and portable fire extinguishers.
(internal ext. 6666). In the event of a fire emergency:
The “Staff call 100” announcement also means Break the glass on the nearest fire alarm point –
that it MAY be necessary to clear the building. they’re located at each vehicle entry door, in the
organisers’ offices, at key points within the hall
Please make your team aware, and stand by for
and around the main Piazza and Atrium.
further announcements.
Telephone the Site Operations Centre on
If the issue has been dealt with the following 0121 767 3333 (internal ext. 3333) giving the
message will be broadcast: location and nature of the incident.
“Attention please. Cancel staff call 100” Calmly notify adjoining exhibitors of the
situation and, if safe to do so, tackle the fire
Please ensure that your team is fully aware of
with an appropriate extinguisher. Remember,
these protocols - but don’t tell the public what
keep calm, follow these procedures and help
‘staff calls’ mean as this may cause unnecessary
will arrive as soon as possible.
concern and disrupt your business.
Leave by the nearest exit.
Evacuation procedures
If it becomes necessary to evacuate the building,
the following message will be broadcast:
“Attention please, attention please. This is
an important announcement. Circumstances
make it necessary for everyone to leave
the building. Please make your way to the
nearest exit. Please note, your nearest exit
may not be the one you came in.”
Everyone must then leave the building by
the nearest exit and, once outside, follow the
instructions of venue staff who will direct you
to the nearest assembly area.
12Useful numbers / information
Fire Medical Security
(Emergency only)
0121 767 3333 0121 767 2222 0121 644 6666
Internal 3333 Internal 2222 Internal 6666
NEC switchboard Taxi
0121 780 4141 0121 427 8888 or
0800 0142 729
(freephone)
Lost property
0121 767 3883
Products & Services
For all exhibitor enquiries,
Security (general) orders & support, contact
0121 767 2393/2595/2797 our Sales & Customer
Support team on:
0844 338 8338
Traffic
0121 767 2612
Ticket Factory
Why not see a show
whilst you’re here:
0844 338 8000
/NECBirmingham /the-nec-birmingham
@thenec /thenecbirmingham
#necbirmingham
For more information
please visit our website:
thenec.co.ukYou can also read
