Weddings - at the Willows - The Willows Restaurant
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Weddings
WE BELIEVE THAT EVERY
WEDDING IS SPECIAL AND
UNIQUE.....LET US ASSIST YOU IN
CREATING YOUR DREAM
WEDDING.
mug tnaruatseR swolliW ehT
at the Willows
8102
03 Wedding Package 1
05 Wedding Package 2
07 Wedding Package 3
08 A la Carte Services
10 Description of
Wedding Services
13 Wedding Ceremony
Policies
The Willows Restaurant
901 Hausten Street Honolulu, HI 96826
(808) 952-9200 | sales@willowshawaii.com
www.willowshawaii.com
Wedding Package 1
Hau'oli means Happiness...
May the union of two hearts bring happiness to them and those around them. For the
couple who wants to keep things simple on their joyous occasion, this package provides
the beginning for a happy marriage.
Photograph courtesy of Andrew Simms
Package 1 includes:
Ceremony at the Willows Chapel French bouquet
24 white wooden folding chairs Boutonniere
Bridal waiting room Water station for guests
Ceremony director
$1000.00 plus 4.712% tax and 18% service charge
3 .p
segamI thgiL diuqiL fo ysetruoc hpargotohP
Wedding Package 2
A Wedding in Paradise...
Many couples dream of getting married in paradise, surrounded by beautiful cascading
waterfalls and lush tropical gardens. This package provides all of the necessities for a
tropical wedding in paradise.
Photograph courtesy of Kris Labang Photography
Package 2 includes:
Ceremony at the Willows chapel Cascade bouquet
24 white wooden folding chairs Boutonniere
Bridal waiting room Floral standing chapel arrangements
Ceremony director Harp & flute duo
Water station for guests
$1500.00 plus 4.712% tax and 18% service charge
5 .p
yhpargotohP gnabaL sirK fo ysetruoc hpargotohP
Wedding Package 3
A Touch of Elegance...
What many girls dream of. The delicate scents of roses and lilies. The romantic sounds of a
harp playing in the background. This package provides everything you need to create a
lasting and memorable moment.
Photograph courtesy of Kris Labang Photography
Package 3 includes:
Ceremony at the Willows chapel Hand-tied bouquet
24 white wooden folding chairs Boutonniere
Bridal waiting room Floral tie-on chapel arrangements
Ceremony director Chiffon chapel draping
Plantation iced tea for guests Harp & flute duo
$1800.00 plus 4.712% tax and 18% service charge
7 .p
A la Carte Wedding Services
Description of wedding services start on page 10
Ceremony at the Willows chapel (includes 24 white chairs) $500.00
Additional white chairs $4.00 each
Mahogany chiavari chairs $10.00 each
or $200 for 24
Bridal waiting room
Standard $300.00
Entire day $450.00
Rehearsal practice $150.00
Sound system $150.00
Microphone $25.00
Chapel chiffon draping $200.00
Paper flower decor
with chiffon drape $300.00
without chiffon drape $150.00
Vendor arrangement 18%
Ceremony director $250.00
Beverage station for guests (2 gallons)
Water $50.00
Plantation iced tea $100.00
Lemonade $100.00
Wedding cake $255.00 and up
Harp & flute duo $450.00
Boutonniere for the Groom $15.00
Boutonniere for Groomsmen, Fathers $13.00
8 .p
Bridal bouquet
French style $90.00
Cascade style $95.00
Hand-tied style $100.00
Bridesmaid bouquet
French style $70.00
Cascade style $75.00
Hand-tied style $80.00
Floral chapel arrangements
Standing arrangements $250.00
Tie-on arrangements $300.00
Floral table centerpieces $45.00 and up
Floral head table arrangement $250.00
Bag of rose petals $15.00
French style bouquet Cascade style bouquet Hand-tied style bouquet
9 .p
Description of Wedding Services
CEREMONY TIMES
All ceremonies are held while the restaurant is closed for lunch/dinner service.
Morning ceremonies typically start between 10:15am-10:30am on weekdays and 9:15am-9:30am
on weekends. The ceremony must conclude by 11am on weekdays and 10am on weekends. Set
up may begin no earlier than 8:30am.
Afternoon ceremonies typically start between 4:45pm-5:00pm on weekdays and 4:15pm-4:30pm
on weekends. The ceremony must conclude by 5:30pm on weekdays and 5pm on weekends.
Set up may begin no earlier than 3:30pm.
If you are not holding your wedding reception at the Willows immediately following the
ceremony, you and your guests must vacate the property by 10:45/5:15pm on weekdays and
9:45am/4:45pm on weekends. This is to avoid congestion created by your guests leaving at the
same time our lunch/dinner guests begin arriving. Therefore, it is recommended that you begin
your ceremony at 9:45am/4:15pm on weekdays and 9am/4pm on weekends.
CEREMONY LOCATION and CHAIR SET UP
You may choose to have the ceremony take place inside or outside (in front of) the chapel.
(24) white wooden folding chairs are included in the set up for outside ceremonies (3 rows of 8).
(16) white wooden folding chairs are included in the set up for inside ceremonies (4 rows of 2 on
each side of the aisle).
Up to 8 additional white wooden folding chairs may be added on at $4.00 per chair (for outside
ceremonies only).
Mahogany chiavari chairs may be rented instead of (or in addition to) the white wooden folding
chairs. There are a total of 40 chiavari chairs available for rent.
Absolutely no items may be taped to any of our ceremony chairs.
BRIDAL WAITING ROOM
One of our private banquet rooms, the Imaikalani Room, is used as the bridal waiting room and is
located on the second floor, above the restaurant's restroom and bar area. The room is only
reserved 1 - 1.5 hours prior to the start of the ceremony. If the Imaikalani Room is not available for
use, every effort will be made to accommodate you with another room on property. Any personal
belongings must be removed prior to the start of your ceremony and taken into your reception
room.
You will not have access to or use of the room after your ceremony, unless you choose to rent the
room for the full day. Full day room rental allows you access and use of the room for an additional
3 hours for lunch events on weekdays, 4 hours for lunch events on weekends, 4.5 hours for
dinner events on weekdays and 5 hours for dinner events on weekends.
The room is not accessible by an elevator. if maneuvering stairs is an issue, we will arrange for
you to use the Honolulu Room, which is located on the ground floor, below the Imaikalani Room.
The Imaikalani Room is air-conditioned and equipped with a full length mirror, hand sink and
bathroom.
It is recommended that you and your bridal party arrive with your hair and make-up already
completed and you use the bridal room to change into your gowns.
Beverage service is not available while you are using the room because the restaurant is closed
for service during this time. You are allowed to bring in your own bottled water or non-alcoholic
beverages for yourself and your bridal party. If any alcohol is found, it will be confiscated and
returned when you are leaving the property.
01 .pREHEARSAL PRACTICE
All rehearsals are scheduled for no more than 1 hour.
Rehearsals are only scheduled on weekdays either between 9am and 10:30am or between
3:30pm and 5pm.
Contact your assigned catering manager to schedule a date & time for your rehearsal.
SOUND SYSTEM
The sound system rental is for your wedding ceremony only and includes one speaker and an
iPod connection. A microphone for the minister is an additional charge.
You may play background music prior to your ceremony, in addition to the music for your
ceremony.
Music cannot be played after 11am/5:30pm on weekdays and 10am/5pm on weekends.
The Willows management reserves the right to monitor the volume level of the music being
played.
CHIFFON DRAPING FOR THE CHAPEL
You may request white or ivory chiffon for the
chapel draping as shown in the photo.
Chiffon draping is for the chapel only and
cannot be transferred or used in your reception
room.
PAPER FLOWER DECOR
Paper flower decor is for the chapel only
and cannot be transferred or used in your
reception room.
VENDOR ARRANGEMENT
We do not offer true wedding coordination, but we are able to assist you with the hiring of vendors
for your wedding ceremony.
The fee for vendor arrangement is 18% of the total dollar value you are paying each vendor hired
with our assistance. This fee is paid to the Willows.
While we will book and confirm the vendor's services for you, you will make payments directly to
each vendor.
CEREMONY DIRECTOR
The ceremony director, is to a limited extent, your coordinator for the ceremony. The ceremony
director's priority is to make sure the vendor services you have purchased through the Willows, have
been fulfilled and all hired vendors are ready for your ceremony. It is not the ceremony director's job
to locate vendors you have hired or to follow up on arrangements you have made with other
vendors. The ceremony director's responsibilities are over once your ceremony is complete and the
ceremony site is cleaned up.
11 .pBEVERAGE STATION FOR GUESTS The self-service beverage station includes 2 gallons of iced water, plantation iced tea or lemonade. PREFERRED WEDDING CEREMONY VENDORS This list was created to assist you with your wedding planning. You are NOT REQUIRED to use these vendors. You may hire vendors of your choice. WEDDING CAKE We order all of our wedding cakes through Cake Works. You are NOT REQUIRED to use our cake vendor and can use/hire any bakery of your choice. The standard wedding cake consists of two tiers (6" & 9" round tiers, stacked on one another) made with vanilla chiffon and buttercream frosting and topped with fresh roses. You may choose the color of the roses. Alternative flower and cake flavor requests may be an additional charge. Ask your catering manager for a list of alternative wedding cake options. HARP & FLUTE DUO The harp & flute duo is on-site for no more than 1 hour. They will play for approximately 15-20 minutes prior to the start of your ceremony and again for about 10-15 minutes after the ceremony. You will be asked to select a song for the processional and another song for the recessional. You may select an additional processional song if you want your bridal party to walk in to a song that differs from yours. Your catering manager will share a list of song recommendations with you. You may request songs that are not listed, but there will be an additional charge of $25.00 if they do not have the song in their repertoire. FLOWERS You will be asked for a color theme and it is the florist's discretion on the types of flowers they will use. If you have specific flower requests, we will share them with the florist and they will do their best to incorporate them into your order. If your requested flower selections require an additional charge, you will be notified. Please inform us if there are any flowers you absolutely do not want incorporated into your order. All flowers purchased are yours to keep. You are responsible for transporting them off property. 21 .p
Wedding Ceremony Policies
1. CONFIRMATION: All reservations will remain tentative until form has been filled out completely, and
returned to the catering office with required deposit. A deposit of one-half the value of the wedding
package or a la carte item(s) is needed upon agreement. The Willows will not make any arrangements until a
deposit is made. Requested services will be arranged once deposit is received. The remaining balance will
be due no later than three weeks prior to date of event. Deposits will be applied to your final payment.
2. CANCELLATION: All deposits are non-refundable. Deposit will not be returned upon cancellation of your
ceremony for any reason. Fees will apply to cancelled services that were arranged at the time of initial
deposit, even though ceremony is not cancelled. Fees vary by vendor. An 18% service fee will apply to
cancelled service fees.
3. PAYMENT: Full payment of all services is due no later than three weeks prior to date of ceremony. We do
not accept special billing arrangements. All prices are subject to 4.712% tax and an 18% service fee.
4. CEREMONY HOURS: Ceremonies need to be held between the following hours: Monday-Friday 8:30am
to 11:00am / 3:30pm to 5:30pm; Saturday and Sunday 8:30am to 10:00am / 3:30pm to 5:00pm.
5. SET-UP & CLEAN-UP: You are responsible for insuring that the following rules are adhered to by those
setting-up/cleaning-up the premises:
a. Set-up time may begin no earlier than 8:30am for morning ceremonies and 3:30pm for afternoon
ceremonies and must be scheduled with the catering department.
b. Coordinate with your assigned catering manager on all decoration arrangements. We do not allow
decorations to be attached to any surface by any means including, but not limited to, adhesive tape, staples,
nails, and thumbtacks.
c. The Willows is not responsible for the set-up and/or removal and discarding of any decorations brought
in by the client or outside vendors hired by the client. $100.00 clean-up fee applies. If a clean-up fee is
necessary for your ceremony, payment is due in full at the completion of the ceremony.
d. Furniture, fixtures and equipment may not be removed without prior consent by the catering
department.
e. In the event of any missing items or damage to the ceremony site, the cost to replace such items and
damages will be the responsibility of the client.
6. DELIVERIES: Materials may be delivered (by client or outside vendor) to the Willows up to two days prior
to the date of the ceremony with proper notification and acceptance by the catering department. Client
acknowledges the following conditions:
a. Any personal property of guests left at the Willows either prior to, during or following your event, will be
at the sole risk of the guest.
b. The Willows will not be liable for any loss of or damage to this property for any reason.
c. Guest acknowledges that the Willows does not maintain insurance covering client’s property and that it is
the sole responsibility of client to obtain business interruption property damage insurance covering such
losses by client.
7. PARKING: Valet parking may not be available prior to the start of your wedding ceremony. Ask your
assigned catering manager for more details regarding parking arrangements.
31 .p8. RESTRICTIONS: Client assumes full responsibility for insuring the following are adhered to. Should such
actions occur, the Willows reserves the right to end event at any time. No discounts or refunds will apply.
a. No outside food and drinks allowed. All Food & Beverage must be purchased exclusively from the
Willows. All Food & Beverage must be consumed on the Willows property. The Willows reserves the right to
confiscate any such outside items, and will return to the client at the conclusion of event.
b. No illegal activities allowed (i.e. gambling, sale or use of illegal drugs, etc.)
c. No alcohol consumption by minors.
d. No smoking allowed.
e. No animals allowed, except those used by visually or physically impaired persons.
f. The Willows will not tolerate any type of violent, threatening, and / or intimidating behavior. Client
agrees to conduct the event in an orderly manner in full compliance with applicable laws, regulations and
restaurant rules. Client assumes full responsibility for the conduct of all persons in attendance at the event
and for any damage done to any part of the Willows premises during any time the premises are occupied by
the clientt, invitees, employees or independent contractors employed by the client.
9. SPECIAL ARRANGEMENTS: All special arrangements (music, entertainment, etc.) must be approved by
the catering department.
10. DELAYS: If your ceremony fails to start on time, overtime charges may apply. Should a delay occur, it is
not guaranteed that all services will be available beyond the scheduled time.
11. TERMINATION OF AGREEMENT: The Willows will not be held liable for failure to carry out arrangements
that are beyond its control including, but not limited to, strikes, labor disputes, accidents, government
requisitions, restrictions or regulations on travel, acts of war or acts of God. Upon return of client’s deposit, in
no way will the Willows be held liable for consequential damages of any nature for any reason whatsoever.
The Willows will only work with and hire reputable and reliable vendors. If the hired vendor cannot perform
his/her services all or in part due to fire, injury, acts of God or nature or other cause beyond his/her control, all
fees retained to pay for the vendor will be returned to the client and the Willows or the hired vendor will
have no further liability with respect to your event.
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