White paper United States - Modulex Americas
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
white paper United States
Why is Modulex Americas doing this? We have all been working hard over the past few years to transform our company into an industry leader that is able to outperform our competitors on price, capabilities, and most importantly, have fun while doing it. Through restructuring, incentive programs and employee benefits, we have attempted to energize and reward staff into becoming “owners” with mixed results. Our philosophy is to reward hard work, and give our people the opportunity for increased success and freedom based on the metrics of business and project outcomes we’ve always had. Research tells us that people are leaving their jobs in record numbers, particularly young talent, because they are all striving for “work-life balance”. Change is hard, and we want you, our greatest assets, to be a part of this transformation. We are here to answer as many questions as you have so you can see what an opportunity this is for us all. We want YOU to be a part of our team!
What is a Modulex TeamMate®?
A Modulex TeamMate® is legally defined as an independent contractor, but we at Modulex Americas don’t feel
that word describes it well, as these individuals are our most committed, most rewarded team mates. They are
integral to our success and create their own by having the freedom to own their own business, with the power
and support of a global organization.
What’s the catch?
Transparency is key to success with Modulex Americas. There is no “catch”, it’s truly about providing opportuni-
ties to the RIGHT people. Does this model work for everyone? No. Does it work for people who work hard, have
integrity and are striving for success? Yes.
See the chart below for the differences between our commitment to employees and teammates, along with
some of the additional benefits to owning your own business.
EMPLOYEE LLC
40 hours/week
Hours & Schedule you decide
9:00am - 5:00pm
Workplace office in the city you decide
Career Path within current Modulex business unit you decide
Project Opportunities within current Modulex business unit you decide
earnings can be kept in co.,
Income Tax paid on all earnings
income TBD by owner
Tax Return personal tax return ($) business tax return ($$)
Insurance Coverage covered under Modulex Americas Group covered under Modulex Americas Group
Asset Liability personal business onlyWhat makes a Modulex TeamMate® different?
Work 9 to 5 Work any time
Work in an corporate office Work anywhere
Use company equipment Use any device
Focused on inputs Focused on outputs
Climb the corporate ladder Create your own ladder
Pre-defined work Customized work
Hoards information Shares information
No voice Can become a leader
Relies on email Relies on collaborative technologiesBecoming a Modulex TeamMate® means you
give yourself the autonomy to set your own
work schedule and hours in how it fits with
your personal life. You’re also able to work
where you feel you’ll be most successful. If
that’s from home, great! If that’s in the office,
great too! If it’s from a garden bench in Paris?
Even better! The goal is to make work fit with
your lifestyle and goals, so you’ll be happier,
Work any time more motivated, and ultimately, more
successful.
Here’s some ideas to make telecommuting
(if that’s your choice) an easier transition:
• Identify what needs to be done every day, and make
sure you do it.
• Use the cloud (i.e. OneDrive or DropBox)!
• Get dressed and create routines.
• Don’t let friends drop by.
Work anywhere • Get out of the house sometimes (work at a local
coffee shop, library, or alternate space) if you’re getting
cabin fever.
• Create a dedicated work space, with comfortable
ergonomics.
• Define rules for friends and family so they respect
your work boundaries and don’t distract you from your
goals.
• Get in-person contact with your colleagues.
• Enjoy your flexibility.
• Stay out of the kitchen ;)
• Buy noise cancelling headphones.
Use any device • Make use of free or corporate communication tools
(i.e. WhatsApp, Skype for Business, and Teams) and
check in with colleagues several times a day.Focused on outputs Create your own ladder Customized work
When you become a Modulex As a Modulex TeamMate®, you If there is a particular aspect of
TeamMate®, the focus is on can resource your projects in projects that you enjoy doing, you
results, output and meeting goals. whichever way you prefer. If you have the autonomy to not only
can resource your deliverables in complete those tasks for your
Performance is measured in the a more efficient, cost effective or own projects, but can outsource
following ways: alternate way, that’s within your your skills to other partners
power to do so. This means you within the network, as much or as
• Business Unit Financial Impact create your own hierarchy for your little as you choose.
(bottom line) projects, and the management of
• Business Unit Performance those resources is completely up This ability to customize your
Measure Impact (top line) to you. workload and tasks, leads to
• ROI greater engagement on projects,
• On-Time and ultimately creates more
• On-Budget successful outcomes for you,
• Stakeholder Support Modulex Americas, and our
• Stakeholder Participation clients.Career Path
United States
Managing
Partner
Account
Senior Director
Project
Project Designer
Designer
Intern
Hourly Rate $8 - $10 $15 - $17.50 $20 - $25 $25 - $30
($4,500 max.)
Commission 0% 0% 0% 1.5% Negotiated
Expected Yearly $19,200 $33,600 $48,000 $59,250**
Salary*
Limited to Limited to Client Facing 100% of 100% of Business
Responsibilities In-House In-House Project Results Unit Financial
Performance
Opportunity to Responsible for the Working alongside with Takes responsibility for Having responsibility for the
work with Project design of a specific the Account Director will the projects, profitability, day-to-day management of
Designers portion of a project have direct contact with and creative work. the business unit. Identifies
assisting in the assigned by the Sr. the client. Re-orders and Manages and builds the the short-term strategies
execution of tasks. Project Designer and client contact. relationship with the for realizing the long-term
Account Director. clients. goals established by the
Board and other partners.
• PDF Proposals • PDF Proposals • EGD Packages • Project Value (Top Line) • Business Value (Top Line)
• Sign Take-Offs • Sign Take-Offs • Shop Drawings • Project Profitability • Business Profitability
Deliverables • Basic Pricing • Shop Drawings • Production Files (Bottom Line) (Bottom Line)
• Production Files • Pricing / Estimates • Stakeholder Input & • Board & Partner goals
• Preliminary & • Concept Design Participation reached
Basic Pricing • On Time & On Budget
* Based on full time hours 1920 per year
** Annual Managed Value of $750,000FAQs Do I get vacation time? Of course! You choose when, where and how much you work. Your invoices will only include hours worked, so it’s completely up to you. What about my job and pay security? As a Modulex TeamMate®, your rights are the same as an employee in regards to termination and severance and will be outlined in your contractor agreement. As a dependant contractor we will guarantee a minimum number of billable hours in the same way an employment contract would. What about my business expenses? You have the choice to claim these as a business expense on your business tax return, or you can identify an agreed upon monthly fee to invoice to cover your expenses related to doing business with Modulex Americas. How often will I get paid? Invoices from Modulex TeamMates® are submitted at month end, and paid on receipt with approval. Our commitment is to pay all invoices within 2 business days. Does that mean I can come and go as I please? As a responsible teammate you are still accountable to the rest of the team. You’re required to communicate your schedule to the team or senior teamate, as well as any planned / unplanned absences. Accountability to the client, project and team is paramount for success.
So How Do I Become a Modulex TeamMate®?
Becoming a Modulex TeamMate® involves the creation of a Contractor Agreement
between two business entities:
1. Modulex Americas Group
and
2. Your Company
If you don’t have an existing company, you’ll need to complete the following steps to
provide the legal and financial information to create the Contractor Agreement. See
following pages for additional information, direct links and instructions for completion.
Depending on what type of business you open, and in which state, the process could vary
a bit. In general though, there is a pretty typical process for starting an LLC in the U.S.,
and you might be surprised by how simple it can be.
1 Select a State
2 Designate a Registered Agent
3 File your Articles of Organization
4 Acquire an EIN
5 Open a business bank accountStarting your own company:
United States
1 2 3
Select a State Designate a File your Articles
Registered Agent of Organization
For Non U.S. Citizens: For Non U.S. Citizens: Your State’s Secretary of State
If you will mostly be conducting If you won’t be physically present website will include all the
business from your home country, in the U.S. to receive important information and forms to file your
then you might want to open your legal documents, you’ll need articles of organization.
LLC in a state that has favorable registered agent service. A regis-
conditions for foreign owners, like tered agent in your state of Once you prepare and file these
Delaware, Wyoming or Nevada. formation receives these docu- documents with your state of
ments in the mail and forwards formation, your LLC is ready to
them to you in your home country start doing business!
(or elsewhere in the U.S.).
Tips:
1. The registered agent should be someone who is familiar with legal matters and who is available during
regular business hours.
2. You do not need to register your business name if you are filing articles of organization. The registration of the
LLC also serves to register your business name.
3. If possible, use a business checking account for the check. Your business will seem more legitimate. Some
banks may not give you an account until you file the articles of organization, but most will.
4. Most states will give you a fillable PDF form to use for the application. Be sure you save the form or at least
take a screenshot so you do not have to re-create it.
5. A few states require you to publish the articles of incorporation (Arizona and New York are two states that
require this step).
6. Create an LLC operating agreement. Although you are not required to submit your operating agreement to
your state, it is important to have such an agreement, even for a single-member LLC.Starting your own company:
United States
Whether you’re from the U.S. or not, you’ll probably need an
4 EIN to operate your business, because it allows you to open
bank accounts, pay taxes and hire employees. It’s a simple
application process that is the same no matter where you’re
from.
Acquire an EIN
So what do I call my business?
Make sure you have included the terms "LLC" or "Limited
Liability Company" in the name of the company, and place a
comma before the term. For example, Betty's Bakery, LLC.
Most states require this designation. Avoid the terms "corpora-
tion" or "Inc." as these do not apply to an LLC. An LLC is not a
corporation.
We suggest to go with something generic, and related to what
you do. Try something like your initials, or a word that has
meaning to you, followed by “Consulting” or “Investments”, or
“Management”. Also keep in mind if you have longer term
goals or side businesses you’ll want to include like photogra-
phy.
And if you want to bounce some ideas of us, just let us
know! We’re happy to help.Starting your own company:
United States
To set up your business banking account, either talk to your
bank, and ask to speak to a Small Business Account Manager,
5 or feel free to connect with our trusted provider, TD Bank:
TD Bank Specialist Contact Information:
Connie Sanchez | AVP, Store Manager | Brickell Store
Open a Business e: connie.sanchez@td.com | t: 305.373.4341 | c: 305.846.2033
Bank Account
See below for what you’ll need to review before you apply.
and Credit Card
What you’ll need to prepare before you go to the bank:
Business Checking Accounts
• Legal Name of your business
• Tax ID number
• Legal address for your business
• Documentation based on your business type (see chart on following page)
• Authorized signers
• Beneficial owner names and personal information (see following page for more information)
• Individual's information who will have significant control over the business (see following page for more information)
Bank accounts with access cards can be issued on the spot with both items above on hand.
TD Business Checking Account Options:
Click for more information
Business Visas
Obtaining a Business Visa is similar to obtaining a personal Visa. It is all based on personal credit history.
TD Business Solutions Credit Card:
Click for more informationWhat is a beneficial owner?
A beneficial owner is an individual who owns 25% or more of
5 a business. In some cases, we will be required to collect
beneficial owner information on individuals who own 10% or
more of a business.
What is an individual who has significant control over ta
Open a Business
business?
Bank Account This one individual has significant responsibility for managing
and Credit Card your business. They may have a title such as: Chief Financial
Officer, Chief Operating Officer, Managing Member, Senior
Manager, Owner, Vice President, Treasurer. Or any other
individual who regularly performs similar functions.
What information will you need to provide on all benefi-
cial owners with control?
You will need to provide a signed and completed certification
form that contains the following information on all beneficial
owners and the one individual with control:
1. Full legal name
2. Legal residence (complete street address, no P.O. Boxes)
3. City, State, Zip Code, Country
4. Social Security Number and date of birth
5. Corporate Title (individual with control only)
6. Percent of ownership (beneficial owners only)
7. Passport information for any non-U.S. resident individual
Documents LLC Partnership Sole
Proprietorship
The document used to form and register your ■ ■ ■
business (eg. Articles of Incorporation/Organization,
Certificate of Good Standing)
Fictitious Name Registration (if applicable) ■ ■ ■
Operating Agreement (if applicable) ■
Partnership Banking Agreement (if applicable) ■Help! I’m not an accountant!
Don’t forget! Your business
accountant can offer advice
on all these questions, and
We know you’re not a trained accountant, but more!
tracking and maintaining your business finances
is actually very straight forward. With some tips
and tricks below, you’ll find a process that works
for you.
Invoicing Basics Modulex TeamMate® Binder
Your hourly rate will include all costs associated If you take advantage of the opportunity to
with vacation, statutory holidays, and any other become a Modulex TeamMate®, we will provide
cost associated with your services. Administra- you with a “Modulex TeamMate® Binder” which
tive fees for accounting and administration can will be a place to store all your financial and
be billed as a separate line item on your invoices. banking information, separated by month,
A template for invoicing will be available for you including any receipts for your accountant to
if you require it. review at tax time.
Maximum Billing hours: Once you reach 175 We recommend keeping all bank and credit card
hours for the month, you will require statements, receipts for business expenses,
approval to add additional billable hours for records for other expenses (like kms), separated
the month from your direct supervisor. by month, and notes directly on those state-
ments and receipts if the purchases or amounts
No commissionn is paid on orders of less aren’t clear. This will save you a lot of time when
than $1,000. it comes to filing your business taxes.Equipment & Devices
New TeamMate®: USA
COMPUTERS
• Max purchase price: $2,000 USD (taxes included) Modulex pays the initial cost of purchase.
• You deduct 50% of the cost over 36 months on your monthly invoice. $2,000 USD x 50%= $1,000 USD
divided by 36 months. This means a deduction of $27.78 USD on your monthly invoice.
• After 36 months the machine is yours and you can do with it whatever you want with it.
• If you decide for whatever reason to terminate your engagement contract with Modulex during the 36
months, you have the option of cashing out the remaining balance of the full price or simply return the
computer.
• We understand you may be using the computer to do work for other clients or for personal use.
Subscriptions like Office365, Adobe Creative Cloud, and Sign Agent Pro are provided as required, and
registered to and paid for by Modulex Americas
CELL PHONES
If you currently have a personal cell phone that you would be using for your business
within your contractor agreement with Modulex Americas, you can either use the
expense as a tax deduction on your business return, OR bill a maximum $60 USD per
month as a part of your administrative fees.Explaining some of the more complex topics: Non-Compete and Non-Disclosure clauses are within our contractor agreements to protect our company and the business it operates. This also means you aren’t permitted to work for a competitor, nor share any project work without our permission. General liability coverage as a contractor to Modulex Americas, is under the umbrella insurance policy that we hold for general liability. This means simply that you have the same protection and rights as an employee in regards to the work you complete for us. If you feel as though you need more insurance protection that we provide, it is up to you to source and pay the premium for it.
You don’t get given responsibilities,
you take them. - KETIL MØ L BACH STAAL ES E N
PERFORMANCE METRICS
ON TIME
ON BUDGET
TEAMWORK
SUCCESS
100% CLIENT FREEDOM
ACCOUNTABILITYYou can also read
