www.collaborate2019.co.za - Exhibitor Information Pack - Collaborate 2019

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www.collaborate2019.co.za - Exhibitor Information Pack - Collaborate 2019
Century City Conference
                                                              Centre, Cape Town
                                                              30 Oct - 1 Nov 2019

Host Universities

  www.collaborate2019.co.za

  Exhibitor Information Pack

     BOOKINGS & INFO               EVENT UPDATES
     www.collaborate2019.co.za        facebook.com/purcosa
     hello@collaborate2019.co.za      #collaborate2019
     conference@purcosa.co.za         collaborate2019.co.za
     011 656 2999
www.collaborate2019.co.za - Exhibitor Information Pack - Collaborate 2019
Nicolene Andipatin
                                  Conference Chair

                                              Join us
                                              Procurement executives, buyers and financial decision-makers from
                                              almost every higher education institution in South Africa, Namibia and
                                              Botswana will attend COLLABORATE, the 2019 PURCO SA Annual
                                              Conference and Exhibition.

                                              These professionals are looking for information, products, and services to
                                              optimise their current environments and plan for the future.

                                              Held under the auspices of the Purchasing Consortium Southern Africa,
                                              the high-engagement conference, exhibition and associated evening
                                              functions enables you to cost-effectively reach these valuable prospects
                                              in one collaborative three-day get-together.
Key facts                                     Don’t miss out – reserve your exhibition space today.

DATE & VENUE                                  COLLABORATE provides an unparalleled opportunity to connect with
                                              higher education buyers throughout South Africa, Botswana and Namibia.
Date:
30 October - 1 November 2019                  Our 2019 event is specifically designed to deliver value to each of our
                                              exhibitors, providing maximimum collaboration with the procurement and
Venue:                                        finance decision-makers and influencers who attend the event.
Century City Conference Centre,
                                              In addition to the integrated exhibition, we are developing a compelling
Cape Town.
                                              programme of keynote addresses, workshops, teambuilding and social
                                              activities for our exhibitors and higher education colleagues.
PARTICIPANTS
                                              We have also introduced private ‘Hot Rooms’, which you will be able to
Education institutions:                       book for confidential meetings or presentations with clients and prospects.
63 universities, TVET colleges,
                                              The event provides an irreplaceable opportunity to build and grow
and allied institutions.
                                              profitable relationships with our buying community, while helping our
Attendees:                                    higher education members to identify and engage with the best suppliers
300+                                          for each of the commodities and services managed by PURCO SA.

                                              Visit collaborate2019.co.za or contact our Conference Organising Team
Exhibitors:
                                              by email at hello@collaborate2019.co.za to register or ask any questions.
45+ exhibitors

Typical university delegates:
Buyers, Heads of Procurement,
Heads of Finance, Accounting staff,           Nicolene Andipatin
Facility Managers, Commodity and              PURCO SA Western Cape Region and Conference Chair
Strategic Sourcing Managers.                  Procurement Manager, University of the Western Cape

                                                                                  CONTACT US
www.collaborate2019.co.za                                                         T. 011 656 2999
                                                                                  E. hello@collaborate2019.co.za
                                                                                     conference@purcosa.co.za
    2     PURCO SA Annual Conference & Expo | 30 Oct - 1 November 2019
www.collaborate2019.co.za - Exhibitor Information Pack - Collaborate 2019
Collaborate: The 2019 Theme
     COLLABORATE is the best way to network and connect with
     higher education buyers and decision-makers from almost
     every South African university and TVET college.

Collaboration in the business place is nothing new and      Some of the biggest challenges shared by higher
the benefits are well known. PURCO SA has a long and        education institutions and their business partners
sustained track record in delivering collaborative value    involve complex problems related to information,
to their member institutions and contracted suppliers.      knowledge, resources and bottom-line performance.
The COLLABORATE theme is strongly reflected in the          In this financially pressured world the conference aims
conference logo. Collaboration between the trio of          to use the benefits of collaboration to build profitable
PURCO SA, its Member institutions and Suppliers is          relationships and share solutions.
represented by the interplay of the three colours and       COLLABORATE is designed to bolster the contacts,
three lines of the logo, connecting and reinforcing each    relationships, tools and knowledge needed to thrive in
other to form a meaningful, more successful whole.          this intense, increasingly competitive environment.
The individual letters are indicative of the uniqueness     COLLABORATE aims to be a catalyst to more effective,
and independence of the constituents that comprise          engaged, informed, e-literate, innovative - and more
the PURCO SA community, with the rows touching to           profitable - higher education partners.
reinforce how contact and connections create greater
                                                            COLLABORATE proffers a programme premised
significance. The elements combine into a strong,
                                                            on collaborative mutual benefit between member
forward-leaning progressive whole while the lettering
                                                            institutions, between buyers and sellers, and between
extends beyond the borders to reflect the importance
                                                            PURCO SA and its constituents.
of out the box innovation.

Focused on collaboration
PURCO SA’s more than sixty member institutions include      interactive presentations, round table discussion forums,
every South African and Namibian university, a rapidly      and custom workshops.
growing contingent of TVET colleges, and a broad range
                                                            All delegates have access to a mobile Conference App
of allied institutions such as the CSIR, SABS, Academy of
                                                            which provides delegate details, the programme as well
Science and the National Health Laboratory Service.
                                                            as exhibitor contact and marketing information.
Every year procurement and finance executives from
                                                            A core objective of the event is to encourage and
almost every member institution in South Africa,
                                                            facilitate collaboration between buyers and their supplier
Namibia and Botswana, as well as their supplier partners,
                                                            partners. To this end the event includes an incentivised
congregate for three days of learning and collaboration
                                                            Buyer-Seller Engagement Programme which ensures
at the annual PURCO SA Conference and Exhibition.
                                                            repeat visits to every exhibition stand.
The event is designed to maximise collaboration between
                                                            Suppliers are encouraged to     participate in all the
delegates through knowledge transfer and learning,
                                                            conference sessions and evening functions, and
structured engagement, activities and social functions.
                                                            exhibition open times are maximised to deliver as much
The conference includes a comprehensive programme           engagement time as possible.
of keynote addresses, plenary and breakaway sessions,

                                 conference@purcosa.co.za | www.collaborate2019.co.za | 011 656 2999             3
www.collaborate2019.co.za - Exhibitor Information Pack - Collaborate 2019
PURCO SA:
                                        Helping educational
                                        institutions procure
                                        better since 1978
                               E   S
                            VIC
                  HEALTH SER

                                        PURCO SA is a non-profit body created and governed
                                        by all South African and Namibian universities.
                                        We help education and allied institutions manage
                                        tenders, negotiate better contracts and improve their
                                        effectiveness.
                                        We use collaborative buying power and expertise
                                        to negotiate national contracts, provide consulting
                                        services, and facilitate better use of resources.
                                        Our members include every public university in South
                                        Africa and Namibia, as well as private institutions,
                                        TVET Colleges and allied organisations like the CSIR,
                                        SABS and National Research Foundation.

                                       2018 KEY FACTS

                                          DIRECT            MANAGED             TOTAL
                                         SAVINGS           CONTRACTS            SPEND

                                        R214 mill              264            R1.69 Bn

                                       CONTACT US
Your world to a better future          T. 011 545 0940

                                       W. www.purcosa.co.za
                                       E. info@purcosa.co.za
www.collaborate2019.co.za - Exhibitor Information Pack - Collaborate 2019
Who Participates
60+        Higher Education institutions

The Conference enjoys strong support from PURCO SA member Institutions as listed below. Almost every university sends multiple
delegates, typically including their heads of procurement and finance as well as buyers, catering managers, facilities managers, ICT
executives etc. TVETs and allied institutions also support the event in increasing numbers.

UNIVERSITIES                              Tshwane University of          TVET & PRIVATE COLLEGES             Port Elizabeth College
Botswana International                    Technology                     Boland College                      Thekwini TVET College
University                                University of Cape Town        Capricorn TVET College              Tshwane North College
Cape Peninsula University                 University of Fort Hare        Central Johannesburg TVET           Waterberg TVET College
of Technology                             University of Johannesburg     College
Central University of                                                                                        ALLIED INSTITUTIONS
                                          University of KZN              Coastal KZN TVET College
Technology                                                                                                   Academy of Science of SA
                                          University of Limpopo          Ehlanzeni TVET College
Durban University of                                                                                         Africa Health Research
                                          University of Mpumalanga       Elangeni TVET College
Technology                                                                                                   Institute
                                          University of Namibia          False Bay TVET College
Mangosuthu University of                                                                                     CAPRISA
Technology                                University of Pretoria         Flavius Mareka College
                                                                                                             CSIR
Monash South Africa                       University of the Free State   Gert Sibande TVET College
                                                                                                             Engineering Council of SA
Namibia University of Science             University of the Western      Independent Institute of
                                                                                                             MINTEK
& Technology                              Cape                           Education
                                                                                                             National Health Laboratory
Nelson Mandela University                 University of the              King Hintsa TVET College
                                                                                                             Service
                                          Witwatersrand                  Majuba TVET College
North-West University
                                                                                                             National Research
                                          University of Venda            Milpark Education
Rhodes University                                                                                            Foundation
                                          University of Zululand         Mnambithi TVET College
Sefako Makgato Health                                                                                        Quality Council for Trades
Sciences University                       Vaal University of             Moonstone Business School           & Occupations
Sol Plaatje University                    Technology                     Motheo TVET College                 SABS
Stellenbosch University                   Walter Sisulu University       Nkangala TVET College               SA Qualifications Authority
UNISA                                                                    Northlink College                   Umalusi

Exhibitors                registered to date

Acer South Africa *                        Europcar                      Mahladi Trading                     Snapplify
Afrox                                      Excellerate                   Mascot Security                     Stuttaford Van Lines
BidFood                                    First Technology *            Matase Industrial Solutions         Supply Chain Academy
Bidvest Group                              Food&Connect                  Meezaan Building Solutions          Takealot.com
Bidvest Car Rental                         G Fox                         MJW Projects                        Thamani Technolgy
Business Associates                        Globeflight                   Mustek *                            The Travel Group
Chakela Hotels                             Hertz Rent a Car              mymarket.com                        The Image Factor
City Lodge Hotels                          HP *                          Nickay                              Tourvest
CleanFM                                    Huawei *                      Pinnacle                            Twinsaver
Diversey                                   Lead Laundry                  PC Palace                           Vericred Collections
ER24                                       LexisNexis                    Pure Design Interiors               Zenala
Esizwe Technology                          Logitech                      Scolatech

* Confirmed participation - awaiting registration

                                             conference@purcosa.co.za | www.collaborate2019.co.za | 011 656 2999                       5
Exhibitor Packages
                                           Platinum             Gold              Silver          Bronze            EME 4

 Package cost                             R145 000            R87 500            R47 500        R35 000           R10 000

 Stand size                              24m2 (6x4)          16m2 (4x4)         9m2 (3x3)       6m2 (3x2)        3m2 (3x1)
 Special requirements                       Up to          Up to                1 company       1 company         Less than

                                                                                                     SOLD OUT

                                                                                                                      SOLD OUT
                                         4 associated   2 associated              may be          may be          R10mill pa
                                       companies may companies may             promoted on     promoted on         turnover.
                                       be promoted on be promoted on               stand           stand         1 company.
                                            stand          stand                                                 See note 4
                                                                                                                    below

 Benefits included in each package
  Free Staff for full 3-day event          3 people           2 people           1 people        1 person         1 person
  Free Executive accommodation         2 of the 3 people 1 of the 2 people
  at Century City Hotel                   for 2 nights      for 2 nights
  Free Evening dinner and                All 3 people       Both people           1 person       1 person       1 person
  networking functions                 at both dinners     at both dinners    at both dinners at Gala dinner at Gala dinner
Pre-and post event
                                       Full page article
                                                           Announcement       Announcement     Announced on     Announced on
  Website                              and home page
                                                             on website         on website        website          website
                                        banner advert
  Logo on conference web pages                                                                                    

                                        Bulk Email and     Bulk Email and
  Announcement                                                                  Bulk Email      Bulk Email       Bulk Email
                                        website article    website article
At the event
  Mobile conference & expo app                                                                                    

                                          30 minute
  Conference speaker    1
                                           plenary         Please discuss
                                         presentation
  Hot Rooms for private meetings
                                       Priority booking    Priority booking     If available    If available     If available
  (30 and 31 October)
                                         Branding in
                                                             Branding in
                                        Plenary, Foyer
  Additional opportunities 2                                 Breakaway
                                         and Dinners.
                                                               rooms
                                         Room drops
                                          Plenary &
  On-screen branding                                           Plenary            Plenary         Plenary          Plenary
                                         Breakaways

Notes   1. Speaker opportunities for     Please discuss with Organisers. Topic must be conference-relevant and
           Platinum and Gold             agreed with the Conference Committee. No promotional or sales pitches.
           exhibitors                    Acknowledgment on website, email announcement, listed in programme.
        2. Additional branding           Discuss branding and exposure opportunities with the Organisers.
           & promotion opportunities     Opportunities will be in accordance with selected stand packages.
        3. Non contracted suppliers      Suppliers who don’t have current contracts with PURCO SA may apply to
                                         exhibit. A 10% additional fee will be levied.
        4. EME Stands                    There are limited EME stands available. To ensure a range of product and service
                                         categories are represented at the Exhibition applications for EME stands are
                                         subject to approval by the Conference Committee.

   6    PURCO SA Annual Conference & Expo | 30 Oct - 1 November 2019
Exhibitor Staff
       Each Exhibitor Package includes a limited number of staff packages at no cost. These may be enhanced
       by purchasing additional benefits or you may book additional staff packages as listed below.

     Benefit                        Cost          Description

    Full 3-day Package with         R9695 pp      • Three days conference and exhibition attendance.
    affordable accommodation                      • Two nights single accommodation and breakfast at the 3-star Tsogo
    at Tsogo Sun StayEasy hotel                     Sun StayEasy hotel, within walking distance of conference venue
                                                  • Evening functions on 30 and 31 October.
                                                  • Lunches, teas and refreshments on each day of the event.
    Full 3-day Package with         R9880 pp      •   As above
    accommodation at The                          •   Accommodation at The Residences Crystal Towers.
    Residences Crystal Towers                     •   A block away from the conference venue
                                                  •   Breakfasts at the Century City Hotel (each room has its own kitchen)
                                                  •   Only 36 rooms available
    Full 3-day Package with        R10 280 pp     • As above
    executive accommodation                       • Accommodation at the 4-star Century City Hotel
    at the Century City Hotel                     • Directly alongside the conference venue.
    Day Delegates                   R1890 pp      • Attendance at conference and exhibition only.
                                                  • One lunch, two teas/refreshments. (No dinners).
                                                  • Cost is per person per day

    Evening functions per            R795 pp      • Evening functions on 30 and 31 October
    person per function                           • Cost is per person per evening function
                                                  • NB Dinners are included in the Full 3-Day Delegate package
    Additional accommodation        R1400 pp      • Tsogo Sun StayEasy
    per person per night            R2000 pp      • The Residences Crystal Towers
                                    R2200 pp      • Century City Hotel

    IMPORTANT NOTES FOR SUPPLIERS AND EXHIBITORS

Supplier attendance
Suppliers may only attend the event if they are exhibitors.

Non contracted suppliers
Suppliers who do not have current contracts with PURCO SA may apply to exhibit. The Conference Committee will
consider applications. A 10% additional fee will be levied.

Changes
All changes will be subject to a R125.00 fee per change.

Payment due before event
Payment is due within 30 days (payment is due immediately for bookings made after 30 September). All bookings will
be provisional until payment is received. Unpaid bookings will automatically be released, but are subject to cancellation
penalties if applicable.

Cancellation of exhibition stand and staff bookings
Replacements are allowed at any time. Cancellations will incur a R125 fee plus the following penalties:

•     60+ days prior to event: 10% cancellation fee
•     31 to 59 days prior to event: 50% cancellation fee
•     Up to 30 days prior to event: 100% cancellation fee.

                                   conference@purcosa.co.za | www.collaborate2019.co.za | 011 656 2999                 7
Exhibition Floorplan

                                                                                                                                                                                                                                                                                   D11
                                                                                                                                                                                                                                                                            The
                               STREET                                                                                                                                                                              D7          D8         D9            D10
                                                                                                                                                                                                                                                                            Image
                                         LIFT                                                                                                                                                                                   CleanFM Business                            Factor
                              ENTRANCE                  F1       EMERGENCY                 EMERGENCY        EMERGENCY                                                                                               Mahladi
                                                                                                                                                                                                                    Trading             Associate
                                                                                                                                         COFFEE
                                                                    EXIT                      EXIT             EXIT                                                                                           D6
                                                                                                                                          SHOP
                                                Afrox

                                                                                                                                                                                                   Tourvest
                                                                                                                                                                                                                                D17       D18                   Travel       D12
                                                                                                                                                                                                              D5                 Zenala    Nickay               Group
                                                                                         FOOD STATION
                                                                                                                        F8                                                                                                      ScolaTec     MJW

                                                                                                                                                                                                   Esizwe
     PARKING
                                                                                                                                                                                                                                D16      D15 Projects                        D13
                                                                                                                                                                                                                                                              Meezaan
                                                                                                                                                                                                              D4
    ENTRANCE
                                                                                                                 Pure                                                                                                                                          Building
                                                                                                                 Design                                                                                                                                       Services
                                                                                          FOYER
                                                                    F2
                                                                                                                                                                                                                              FOOD
                                                                                                                 Interiors
                                                                                                                                                                                                   Mymarket

                                                                                                                                                                                                                             STATION                                  D14
                                                                                                                                                                                                              D3
                                          STAIRS TO
                                                                                                                                                                                                                                           D19                Chakela
                                         BREAKAWAY                                                     F7               F9
                                                              Bidvest
                                                                                                                                                                                                                                                   Lead

                                                                                                              Matase
                                                                                                                                                                                                   Bidfood
                                                                                                                                                                                                                                                  Laundry

                                           ROOMS
                                                              Car                                                                         BATH
                                                                                          Epson               Industrial
                                                              Rental                                          Solutions
                                                                                                                                         ROOMS                                                                     D2                      D20

                                                                                  600
           REGISTRATION
                                                                                                                                                                                                                                                   City

                                                                        F3                                            F10
                                                                                                                                                                                                                                                  Lodge

                                         Seating area
                                                                                                                                                                                                   Twinsaver
                                         under stairs
                                                              Food &                           F6                                                                                                                  D1                          D21
                                                              Connect                          6x4            PC Palace                                                                            Stuttaford                                  Mascot
                                                                                                                                                                                                   Van Lines                                   Security
                                                                                               730
                                                                                                                                                                                                                                               D22
                                                                                                                                                                                                                                               Globe
                                                                                                                                                                                                                                               flight
                                                                                    F4
                                                                                                                                                                                                                                               D23
                                                                                                                                                                                                                   HALL D
                                                                                          F5                                 F11                                                                                                            Dippenaar
m                                                                            Diversey                                                                                                                                                       & Reinecke
                                                                                                                             8x3m
                                                                                                                                                                                                                                           D24
                                                                                                                                                                                                               D28
                                                                                                                                                                                                                                                   .com

                                                                                                                                                                                                    ER24
                                                                                                                                                                                                                                                  Takealot

                     BATHROOMS                                                                                                                                                                      EMS
                                                                                                                                                                                                                              FOOD
                                                                                                                                                                                            C1                               STATION
                                                                                                                                    C13
        PLATINUM                                                                                                                    4x4m                                            Vericred
                                                                                                                                                    HALL C
                       8x3m or 6x4m                                                                                                                                                         C2
            24m2                                                                                                                                                                                                             D27         D26       D25
                                                                                                                                     C12                                                                                Snapplify Excellerate Europcar
                                                             PLENARY CONFERENCE ROOM
                                                                                                                                                                                    G.Fox
                                                                                                                                Bidvest                  FOOD
                                                                                                                                Waltons
           GOLD
                                                                                                                                                        STATION
                                                                                                                                     C11
           16m2
                       4x4m
                                                                                                                                                                                      C3
                                                                                                                                Pinnacle
                                                                                                                                                                C8
                                                                                                                                     C10
          SILVER                                                                                                                                        Lexis                         C4
                                                                                                                                Thamani                 Nexis
            9m2       3x3m                                                                                                      Technology

                                                                                                                                                          C7                          C5
         BRONZE       3x2m                                                                                                          C9
            6m2
        EME 3m2       3x1m                                                                                                                                C6
                                                                                                                                                  C6a                                            EMERGENCY
           Pillars                                                                                                                           Pienaar                 Supply Chain                   EXIT
                                                                                                                                             Brothers                Academy
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