YMCA OF DARKE COUNTY SHARKS SWIM TEAM HANDBOOK 2019 - 2020 SEASON - www.dcysharks.com - TeamUnify

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YMCA OF DARKE COUNTY
SHARKS SWIM TEAM HANDBOOK
2019 - 2020 SEASON

www.dcysharks.com

                            1
TABLE OF CONTENTS
Introduction                           3
Eligibility                            3
The Sharks                             3
Bronze Team                            4
Silver Team                            4
Gold Team                              4
Team Philosophies                      5
Team Information                       5
     Trial Week Opportunity            5
     Practice Schedule                 5
     Swim Team Banquet                 6
     Swim Team Terms and Definitions   6
Team Member Guidelines                 6
     Commitment as a Team Member       6
Fee Structure                          9
Sharks Code of Conduct                 10
Participation/ Medical Release         11
Swimming Information / Release         12
Parent Volunteer Form                  13

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INTRODUCTION

Welcome to the YMCA of Darke County Shark Swim Team! The following orientation information is designed
to give team members and parents an introduction to the DCY Swim Team.

The mission of the YMCA of Darke County is to put Christian principles into practice to benefit all Darke
County residents through programs that build healthy spirit, mind, and body for all.

The YMCA of Darke County is located in the Ohio Southwest Cluster of YMCAs. Our meets are with teams
from the Southwest District and we swim under current NCAA rules and regulations.

Our swim team serves the spirit of competition; keeping physically fit and fostering fellowship among the
team. We hope to provide each swimmer the opportunity to grow both socially and emotionally through
learning the values of team sportsmanship and team cooperation. Through the program, character traits of
caring, responsibility, honesty, and respect will not only be learned and practiced, but also required.

All who participate will enjoy the friendship and camaraderie that grow when families are engaged in the
same activities. Our goal is to have the finest swimming program with the finest and most enthusiastic
swimmers and parents. You and your children make it possible and worthwhile.

Information throughout the season can be found at our website www.dcysharks.com. Please consider this the
primary source of information.

ELIGIBILITY

This program is open to all YMCA of Darke County members, ages 6 and older that have at least completed
the Y’s Minnow level swim lesson. The swimmer must exhibit competency in 50 yards of freestyle and
backstroke.

The week following the trial week opportunity, all registration and release forms provided need to be
completed and returned to the Ys Welcome Center (i.e. the front desk) the first night the child attends
practice. In addition, swim team fees and Y membership requirements need to be paid at that time. All
registration forms, first installments of swim team fees, and Y memberships must be PAID prior to
entering the pool on Monday, September 30, 2019.

THE SHARKS

The Shark Swim Team is divided into age groups for competition. The team member’s age on December 1,
2019, determines the age group in which the team member will swim during the 2019-2020 season. The age
categories are as follows:

8 and Under Swimmers
9 and 10 Year Old Swimmers
11 and 12 Year Old Swimmers
13 & 14 Year Old Swimmers
Seniors

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BRONZE TEAM

The beginning level of the Swim Team where special attention is placed on building the young swimmer’s
positive attitude towards themselves and the sport through emphasis on teamwork, individual skills,
techniques, and sportsmanship. The swimmers are introduced to goal setting as the season progresses. Our
goal with the bronze team is to see each young beginner athlete achieve his or her maximum capability. The
bronze team will be recommended to attend a minimum of two (2) practices per week with four (4)
practices available. This allows the bronze team member to participate in other activities while teaching him
or her the responsibilities that come with being a team member. As ability increases, interest and dedication
grow, swimmers are eligible and encouraged for the upper level programs.

SILVER TEAM

The intermediate level program is designed for those swimmers who, through their efforts, desire more
challenge and an increasing level of competition. Time and financial commitments will be required in excess of
the bronze team. The silver team members are recommended to attend a minimum of three (3)
practices per week with four (4) practices available. Additional time will be spent on correlating the
mental and physical aspects of swimming while goal setting is introduced early in the season. Swimmers are
encouraged to extend themselves and reach far for their goals.

GOLD TEAM

The most advanced and intensely dedicated swimmers will comprise the gold team. This group will have high
standards of excellence. This group will receive the most demanding mental and physical training program.
The Head Coach will head the gold team and will personally supervise these individuals. This group will be
recommended to attend four (4) practices with four (4) practices available. Additionally, major and
continuing emphasis may be placed on weight training, strength and endurance programs, and running in the
pre-season. Those members of the gold team will budget their time so as to participate in many meets, while
still meeting all classroom requirements. Goal setting is introduced on opening night and members will receive
mental training on competitive sports throughout the entire season. Gold team members want to excel. Gold
team members will also be taught their absolute maximum performance, while making the decision to
concentrate the majority of time and effort to achieve their own goals in swimming.

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TEAM PHILOSPHIES

The team will operate under the YMCA of Darke County Youth Sports philosophy, which promotes “Players
first, winning second.” A detailed description of this policy is outlined in the Youth Sports Code of Ethics
Manual and Addendum.

The team will also operate under the YMCA Competitive Aquatics philosophy, which is to:
     Work with every swimmer on the team
     Work on basic skills and teach good physical fitness habits
     Teach fair play concepts
     Help swimmers set and evaluate individual goals
     Keep winning in perspective
     Encourage a lifetime involvement in sports and physical activity
     Work with the whole person – Spirit, Mind, and Body
     Focus on winning by self-improvement of times and skills

TRIAL WEEK OPPORTUNITY

A trial week is offered to new swimmers to give them an opportunity to experience the swim team
environment and to allow the coaches to evaluate the swimmers’ abilities. Returning swimmers, please plan to
attend, especially if you have aspirations to be promoted to a new practice level. The trial week opportunity
occurs the first week of team practice, in September. The 2019-2020 trial week opportunity begins
September 23, 2019.

PRACTICE SCHEDULE

The 2019-2020 season begins Monday, September 30, and ends with the championship meet that the
swimmer qualifies. National qualifiers will practice through early-April.
Gold Team
Monday, Wednesday & Thursday at the Greenville Branch from 6:00-8:00 PM
Tuesday at the Versailles Branch from 6:00 PM – 8:00 PM
Silver Team
Monday, Wednesday & Thursday at the Greenville Branch from 6:00 PM – 7:30 PM
Tuesday at the Versailles Branch from 6:00 PM – 7:30 PM
Bronze Team
Monday, Wednesday & Thursday at the Greenville Branch from 5:00-6:00PM
Tuesday at the Versailles Branch from 6:00 PM – 7:00 PM

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SWIM TEAM BANQUET

The coaching staff honors the team members at an annual banquet held at the end of the competitive season.

SWIM TEAM TERMS AND DEFINITIONS

Disqualification (DQ) – The swimmer’s time for the event does not count. Disqualification occurs when the
swimmer makes an illegal turn, makes an illegal finish (i.e. illegal touch), swims using the wrong stroke, or
makes a false start (i.e. starts the race before the starter starts the race).

Dual Meet
     2 teams participate
     The meet is completed in one day
     There is no charge for swimmers or viewers
     Parents of the participating teams are the officials
     There are three (3) swimmers in an individual event and three (3) relay teams in a relay event
     An individual may swim three (3) individual and two (2) relay events

Relays
      The 2019-2020 Parent Advisory group has selected a relay agreement applicable for all swimmers in
         the 2019-2020 season. The Parent Advisory group will continue to cover the expenses associated
         with each swimmer’s entry into one or multiple relays at meets. If a participant of a relay team is
         unable to participate, the parent will be charged the expense of the entire relay unless a substitute
         swims in the relay.
Invitational
      Many teams participate
      The meet lasts all day and sometimes two (2) days
      There is an admission fee and event fees

Heat Sheet – program of events used at an invitational

Individual Medley – one swimmer swims all four competitive strokes (in order Butterfly, Backstroke,
Breaststroke, and Freestyle)

Legal Touches - how one may “touch” the wall finishing a race.
                          Freestyle – any part of the body
                          Backstroke – a standard touch or flip turn is allowable
                          Breaststroke and Butterfly – two (2) hands, simultaneously

YMCA Championships
    Each swimmer is given the opportunity to complete at his/her ability level. Times are set by the
      league to determine “A” (Sectional), “AA” (League), “Zone”, and “National” Championship
      participation. The Championships are based on increasing difficulty in swimmers’ times. – Sectional,
      League, “Zone” and Nationals”.

TEAM MEMBER GUIDELINES

YOUR COMMITMENT AS A TEAM MEMBER
Being a member of the YMCA of Darke County Shark Swim Team brings with it certain responsibilities and
obligations. The swimmer has a commitment to the team and will periodically miss other activities because of

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a meet or exercises/workouts. The swimmer should budget and plan his/her time accordingly. It should be
remembered that schoolwork comes first. We want to be a team member that excels in the pool and in the
classroom.

Always
        Carry and present your Y Membership Card upon facility usage
        Be proud to be a member of the Y Swim Team. Concentrate and give 100% mentally and physically
        Challenge yourself and your teammates to improve and work harder
        Behave at all times
        Think positively; a positive team attitude will help determine success
        Place all paper, cans, and disposable items in garbage cans
        Keep locker rooms in orderly fashion i.e. as you found it – before & after practice/meet

At Practices
     Be at practice on time with swimsuit, goggles, and caps
     Be at practice the entire time (unless permission is granted otherwise by the coaching staff)
     Come mentally prepared. Come to improve your strokes and practice hard. Total effort builds better
        swimmers and better individuals
     Shower before entering the pool
     Use the restrooms before and after practice – not during practice
     Use equipment with care and replace after use
     Turn off all faucets and showers after use
     Dry hair and clean water from ears
     Chewing gum is prohibited
     Notify coach if you are ill. You may call the coaches at home

At Meets
     Notify the coaches at home if you are ill the day of the meet
     Arrive on time for warm-ups (expect to warm up with the team and the coaches) and remain in the
       pool/ team area during the meet
     Wear a team t-shirt (if you have one, if not, please wear a Y t-shirt)
     See the coaches for the order of events and line-ups. The coaches will be in the team area or
       poolside if the team area is not in the pool
     At Dual Meets, the order of events and line-ups will be posted in a common area
     At invitational, the coach will have the order of events and you will need to a Heat Sheet
     If you, or your team member have questions regarding what event the team member is swimming,
       please discuss this with the coach. The coach needs to know which events a team member wants to
       swim as well as provide an opportunity for all swimmers to participate
     Listen for the announcements of 1st, 2nd, 3rd calls by the clerk-of-course for your event
     Report to the clerk-of-course prior to the event to receive a lane slip
     All members of a relay team must be present to swim
     Advance to the starting blocks prepared to swim. If there is no clerk-of-course, the lane slips have
       been filled out and the timers in each lane will have them
     Mentally go through the race before stepping on the block; be ready and be confident. Remember
       that you have prepared yourself in practice
     Always get the official time after a race and report to the coaches
     Return to the team area. Remain there and relax until it is your time to swim
     When a team mate swims well, tell the team mate. Cheer and applaud the team mate when he or she
       is swimming
     Practice good sportsmanship
     Help your teammates, especially younger and new swimmers
     Help clean up equipment and clean the pool area after home meets

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What to Take with You to Practice
    Y Membership Card to gain access
    Swim suit and towel for practice
    Only carry equipment and towels into the pool area
    A mesh equipment bag is perfect for all your equipment
    Soap, shampoo, and conditioner for the shower after practice
    Bring several towels
    Bring a sweatshirt and/ or sweatpants
    It is wise to collect all valuables and put them away in one bag so it may be locked to safeguard your
       clothes and personal property

What to Take with You to a Swim Meet
    YMCA Membership Card
    Most daylong meets have food for sale. A small amount of money may be taken for lunch or a
       swimmer may bring a sack lunch
    If the swimmer owns an inexpensive sleeping bag or blanket, he/she may take it to the meet as a
       place to rest
    Bring several towels. Bring a sweatshirt and/or sweatpants
    It is wise to collect all valuables and put them away in one bag so it may be locked to safeguard your
       clothes and personal property
    Pocket cash for heat sheets, snacks, etc.
    Highlighter and a sharpie

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FEE STRUCTURE

The swim team fee is a seasonal fee of three hundred dollars ($300.00) for the first child in a family and two
hundred and seventy ($270.00) for all other children within the same family. One half (1/2) of the full amount
is due Monday, September 30, 2019 OR a payment method is supplied for monthly charges (on the 1 st of
each month) in increments of $50 for the first child and $45 for the second child. If paying half, the
remainder of the fee will be due Wednesday, January 1, 2020. Checks must be made payable to the YMCA of
Darke County Shark Swim Team and must be submitted to Mitchell Bosse, Program Director or Cole De’Nise,
Operations Director via the front desk. For those swimmers who are participating in their high school swim
season, the team fees will be the ½ due September 30 and ($50.00) for the second half of the season due
January 1, 2020. This is if they do not practice with DCY during this time.

Along with the team fee, banking information will need to be provided for automated processing of
invitational and meet fees. The banking information will need to be provided the first night of practice
(Monday, September 30, 2019) and will be a billing method for invitational fees during the season.
Invitational and meet fees will be billed upon each meets registration deadline or before the date of the
invitational/meet.

Billing methods can include credit/debit card or checking/savings account information. Please see below for
all necessary fields to be completed for billing.

If invitational or meet fees are unable to be processed due to insufficient funds or credit/debit card declined,
the participant will not be swimming in the meet unless alternative payment is provided and will continue to
not swim at meets until a valid billing method is provided.

If there are circumstances which prevent payment, please contact Mitchell Bosse, Program Director or Cole
De’Nise, Operations Director. When payment is made, obtain two (2) receipts, one for you, and the other is to
be deposited into the “swim team treasurer” box located in the Welcome Center area. Those receipts will help
keep an accurate record of your account in Daxko Operations and TeamUnify.

Credit Card/Debit Card Information:                         Bank Draft Information

(Please Complete)                                           (Please Complete)

Cardholder: _________________________________               Bank Name ________________________________

Card #: _____________________________________               Account Holder _____________________________

Card Type: ___Visa ___ MasterCard ___ Discover              Account # __________________________________

Expiration Date _____ / _____                               Account Type _______________________________

Street Address, City, State______________________           Routing # __________________________________

___________________________________________                 Street Address, City, State ____________________

Zip Code ____________________________________               __________________________________________

Signature of Authorization ______________________           Zip Code __________________________________

                                                            Signature of Authorization ___________________

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YMCA OF DARKE COUNTY SHARKS CODE OF CONDUCT

As a responsible athlete of the YMCA of Darke County Swim Team, I agree to conform to the following Code
of Conduct at all times while representing the Shark Swim Team and the Y.

At Practices and Meets I Will:
     Be on time for practice and warm-ups
     Assist in setup / tear down of the pool for practice and meets
     Respect all lifeguards, coaches, swimmers, officials, parents, and visitors while representing the team
     Ask questions when unsure of coach’s instructions
     Assist other team members if they are lost or confused
     Cheer for teammates during events
     Offer congratulations to my opponent, win or lose
     Be humble in victory, and honest in defeat
     Strive to do my best, and encourage others to do the same
     Encourage the Y core values: Honesty, Respect, Caring, and Responsibility
     Drink only water, with closable lid during practice
     Abide by the YMCA of Darke County Code of Conduct

At Practices and Meets I Will Not:
     Cause or threaten physical harm to teammates, opponents, coaches, or family members
     Possess, use, or be under the influence of alcoholic beverages, chemicals, or illegal drugs
     Behave in a manner, that in the opinion of the coaches or team representatives, is contrary to
        normally accepted behavior
     Use portable music device before or during practice nor during warm-ups
     Eat anything on the pool deck

All Coaches and Assistants will follow the same disciplinary procedure:
      One (1) verbal warning
      Ten (10) minutes timeout
      Removal from the event, with follow up with parent

I understand that violations of these guidelines may cause dismissal from practice, meets, or the team at my
parents’/guardians’ expense. I understand that the values contained in this Code of Conduct remains in effect
for as long as I am a member of the YMCA of Darke County Swim Team.

______________________________   ______________________________   ______________________________
Swimmer’s Signature              Parent’s Signature               Date

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PARTICIPATION RELEASE

This release is made by and between the undersigned, parent/guardian of the minor referred to on the
following page and the YMCA of Darke County (hereinafter referred to as “the Y”).

In consideration of the permission granted our child by the Y to participate in the Y Swim Team activities and
gain the benefits thereof, we hereby release and discharge the Y, its officers, agents, and employees, as
individuals and employees, from any and all claims, demand, actions, causes of action and judgments which
our child and / or either parent / guardian may have or claim to have against the Y or its officers, employees,
or agents arising from or related to any swim team activities, including the transportation from or to such
activity, conducted at the Y or at any other location. This release shall not apply to injuries sustained at the
Y proximately caused by the direct, active negligence of the Y or its employees during the course of a swim
team activity.

We further represent that our child is physically capable of participating in swim team activities and that he /
she had no knowledge of physical, mental or emotional impairments which prohibit or limit participation in
swim team functions.

We have read this release, understanding all of its terms and execute it voluntarily and with full knowledge of
its significance.

In Witness Whereof, we executed this release this ___________ day of ______________________, 20 ________.

_______________________________   _______________________________
Parent/Guardian                   Parent/Guardian

MEDICAL RELEASE

Should your child need medical attention while we are attending a meet or practice, the information on the
following page would be helpful.

In any case where emergency medical or dental services are needed, I hereby authorize a doctor to examine
and / or treat my son / daughter as he / she feels necessary. Should emergency hospital or consultation be
required, I further authorize a doctor to use such medical facilities or consultants that he / she deems
necessary

_______________________________   _______________________________   _______________________________
Parent/Guardian                   Parent/Guardian                   Date

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SWIMMING INFORMATION/ RELEASE FORM

Name: _________________________________________________________________________                Birth Date: ______/______/_______
        Last                        Middle                        First

T-shirt Size (Circle One): YS YM YL S M L XL

Primary Contact Information
Parent(s) or Guardian(s) Name: _________________________________________________________________________
                                  Last                        Middle                        First

Street Address: _____________________________________________________________________________________________

City: ____________________________ State: ____________________________ Zip Code: ___________________________

Day Phone: _______________________ Evening Phone: _______________________ Cell Phone: ______________________

Secondary Contact Information
Parent(s) or Guardian(s) Name: _________________________________________________________________________
                                  Last                        Middle                        First

Street Address: _____________________________________________________________________________________________

City: ____________________________ State: ____________________________ Zip Code: ___________________________

Day Phone: _______________________ Evening Phone: _______________________ Cell Phone: ______________________

Medical Information
Doctor Name: _________________________________________________________________________
                Last                        Middle                        First

Emergency Contact: _________________________________________________________________________
                          Last                        Middle                        First

Emergency Contact Phone Number: _______________________ Relation: _______________________

Medical Conditions: _______________________         Medications: _______________________
(Including Allergies)
                      _______________________                        _______________________

                        _______________________                      _______________________

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Insurance Carrier: _______________________            Policy No.       _______________________

PARENTS VOLUNTEER FORM

By signing below, I agree to the following:
     I or a member of my family will volunteer in some capacity throughout the swim season (including the
         DCY invitational) in order to benefit the Team’s success and have checked off areas of interest
         below.
     I have read the Team Handbook in its entirety.

Please Print

Name: _____________________________________________________________________________________________________________________

Swimmer(s) Name: ______________________________________________________________________________________________________

Home Phone Number: __________________________________________________________________________________________________

Cell Phone Number: _____________________________________________________________________________________________________

Email: ______________________________________________________________________________________________________________________ _

Check the appropriate boxes below that you are interested in assisting. Check the “Chair?” column if you are
interested in being the chairman of the specific committee.

 Committee                Yes           No           Chair?                     Committee           Yes            No             Chair?
 Publicity/Bulletin                                                             Meet
 Board                                                                          Entry/Scoring
 Fundraising                                                                    Official
 Concessions                                                                    Overnight
                                                                                Stays
 Apparel
 Advisory Board

_________________________________________________________________              _________________________________
Signature                                                                      Date

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